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12 06 1988 Council Minutes , THE CORPORATION OF THE TOWNSHIP OF ORO , TUESDAY, DECEMBER 6, 1988 @ 11:00 A.M. - COUNCIL CHAMBERS IRST MEETING - INAUGURAL 1988-1991 COUNCIL ~ro Council elect which under the Election Act R.S.O. Chapter ~08 as amended, shall serve for the following time period h ~eing December 7, 1988 to December 1991. I' II . Wouncll elect comprised of: Ii Ii II Ii Ii iet according to the Provincial Statutes and Township By-law ~o. 87-46. II I.:ach member of the 1988-91 Council took the required Declaration .f Office and Oath of Allegiance and were therefore duly onstituted as a Council for the Corporation of the Township ~f Oro for the period of December 1988 to December 1991 as #eclared by the Clerk. I! Wrustees elect for the Hawkestone Police Village, Chris Gunnell, ~radley Richardson and Thomas Sturge, were present and took >>he required Declaration of Elected Office and Oath of Allegiance #nd were declared as the Trustees for the Police Village of tlawkestone for the period of December 1988 to December 1991 as eclared by the Clerk. Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson ollowing the Declaration of Office by Council and the Hawkestone olice Village Trustees the prayer of invocation was given by astor Ralph Wood. resent for the Inaugural Meeting were: llan K. McLean, M.P.P., Warden Ken Knox, Janice Laking Mayor of ity of Barrie, Grant Andrade, Reeve of Innisfil Township, tewart Fisher, Deputy-Reeve of Innisfil Township, Gail O'Brien, ard 9 Trustee, Thelma Halfacre, Robert Swerdon, Wallace ough & Bill Bateman, Committee of Adjustment, Garry Sanderson, lanning Advisory, John Cuppage, Parks & Recreation Committee, astor & Mrs. Ralph Wood, Howard Campbell, R.S. Arbour, Henry i.eufeld, Ron Robinson, Ron Watkin, Township Administrative Staff, ownship Roads Department Staff and approximately 40 ratepayers nd 1 member of the press. I ~eeve Robert E. Drury ~eeve Drury began the inaugural address by stating the progress he Township of Oro has made in such areas as the industrial parks, ,rena renovations, building and development activity, and increase n acquired parklands. Reeve Drury commended the Roads Department, ire Department and Tax Department for the achievements made ver the last term of Council and looks forward to working with 11 the Staff and Council over the next three years with positive nput and lively debate. eputy-Reeve Caldwell eputy Reeve Caldwell expressed his confidence in public input, taff input and combined shared ideas to plan and achieve ealistic goals that will make the residents proud to live in Oro. I ouncillor David Burton ouncillor Burton stressed the importance of team work on Council nd is confident that the new Council will bring positive assets uring the term and looks forward to working with Clerk Robert mall and Township Staff once again. - 2 - Councillor Allan Johnson Councillor Allan Johnson pledged his committment, honesty and dedication in fulfilling his role as Councillor during the next three years. Councillor Alastair Crawford Councillor Crawford offered to share his varied past experiences and wisdom that comes from age and experience. He also expressed that he is a strong supporter of private property rights and open government and looks forward to the exciting and challenging three years ahead. Gail O'Brien As the elected representative for OrojMedonte on the Simcoe County Board of Education brings greetings on behalf of the Board and is confident that they will work hard to plan for Oro's future. Warden Ken Knox A pleasure to bring greetings from the County of Simcoe and congratulate the new Council and wish them well in the future. Allan K. McLean, M.P.P. Congratulate the successful candidates and the unsuccessful candidates for putting their names forward and being part of the democratic process. It was twenty-five years ago in a couple of days he was first sworn in on Oro Council and one of the most important things he remembered was the co-operation inside the Council Chambers. Many times differences of opinion came forward but when we left the Chambers, the differences stayed there. His door is always open as a Member and supports what Council's decisions are. Pleasure to be here today and if she were here with her maiden ig, we go very far back in the Township. As a property owner in Oro I will be watching the tax rate and interested in the happenings within the Township. t Andrade few familar faces in this room which were seen one time in Innisfil Township. Brings greetings from Council along with ty Reeve Stewart Fisher who is here today. The doors of ication are always open between Council and our Staff if we can be of any assistance to your Municipality. tion No. 1 by Caldwell, seconded by Crawford it resolved that we do now recess until 2:00 p.m. Carried. il reconvened at 2:00 p.m. with the following members sent: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson present were: Mrs. Thelma Halfacre, Mr. Robert Swerdon, Mr. Ron Robinson and one member of the press. Robert E. Drury opened the meeting with a prayer. - 3 - Reeve Robert E. Drury chaired the meeting. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None declared. 2. CONSENT AGENDA (a) Oro Agricultural Society re: thank you letter (b) Andrew S. Brandt, M.P.P. Leader of O.P.C. re: congratulations to new Council (c) Ministry of Energy re: Municipal Energy Grant Program (d) City of Barrie re: Household Hazardous Waste Day (e) N.V.C.A. re: Municipal Appointments to N.V.C.A. (f) Ministry of Housing re: Building Administration Study (g) Mrs. Liz Edwards re: recount for municipal election (h) R.G. Robinson & Assoc. Ltd. re: project status reports (i) R.G. Robinson and Assoc. re: Oro Industrial Park 3. DEPUTATIONS (a) 2:15 p.m. Mr. Ron Robinson of R.G. Robinson & Assoc. Ltd. reported to Council on the status of various subdivisions and there related Agreements within the Township. 4. REPORTS OF MUNICIPAL OFFICERS (a) Report of Livestock Valuer re: dead cow (b) Jim Clayden, Landfill Site Supervisor re: Management Study (c) W. Henry Sander re: Information on Conflict of Interest insurance 5. COMMUNICATIONS (a) A.M.O. re: Councillor Seminar (b) Huronia Tourist Association re: 1989 Advertisement (c) Crime Stoppers re: January as Crime Stoppers Month (d) Barrie and District Christmas Cheer Inc. re: request for grant (e) N.V.C.A. Tiffin Centre re: request for a grant (f) The Cancer Research Society Inc. re: request for a grant (g) R.G. Robinson & Assoc. re: Cedarbrook Pumping Station repairs (h) Donovan's House of Pianos re: cost of a new piano (i) David S. White, Township Solicitor re: confidential agreement of purchase and sale (j) Barrie Public Library re: 1989 Contract for Library Services (k) Burgar and Rowe, confidential correspondence re: 1988 Election (1) R.G. Robinson & Assoc. Ltd. re: Horseshoe Highlands Subdivision, Phases 1 & 2 Water Systems (m) R.G. Robinson & Assoc. Ltd. e: Horseshoe Highlands Subdivision Phases 1 and 2 Street Names 6. OTHER BUSINESS (a) Councillor Crawford mentioned that he had heard a concern expressed about a culvert on Owen Street and suggested that a drainage study be done in this area and further this problem was also addressed at the Committee of Adjustment concerning Peacock's minor variance. (b) Deputy Reeve Caldwell directed the Administrator/Clerk to review and bring forward any :abled resolutions which had not been dealt with by the 1985 -88 Council and further that this list be brought to a future Committee of the Whole Meeting as soon as possible. (c) Councillor Johnson expressed concern with regards to a recent newspaper article in which Councillor Crawford Wus quoted with regards to his role on the Township of Oro's Council. - 4 - (d) Reeve Robert E. Drury brought to Council's attention a recent horticultural newsletter in which an article appeared indicating that the Township was about to sell a piece of property in the Bass Lake area and expressed his concern as this report was completely inaccurate. Motion No. 2 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Regular Meeting of Council held on Monday, November 28, 1988 be adopted as printed and circulated. Carried. Motion No. 3 Moved by Crawford, seconded by Caldwell Be it resolved that the accounts as presented for the period ending Tuesday, December 6, 1988 in the amount of $1,907,740.15 plus payroll for the period ending December 1, 1988 in the amount of $71,783.02 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 4 Moved by Johnson, seconded by Burton Be it resolved that the road expenditures for the period ending Tuesday, December 6, 1988 be accepted as presented and further the Treasurer be authorized to issue cheques in the amount of $60,284.74. Carried. Motion No. 5 Moved by Caldwell, seconded by Crwwford Be it resolved that the recommendations listed on the Consent Agenda, Item No.5, be approved. Carried. Motion No. Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from R.G. Robinson and Associates Ltd. with regards to an invoice from George Snider Pumps Limited with respect to the Cedarbrook pumping station repair be received and further the Treasurer be authorized to issue a cheque to George Snider Pumps Ltd. in the amount of $4,895.00. Carried. Motion No. 7 Moved by Crawford, seconded by Caldwell Be it resolved that the following street names for Horseshoe Highlands Subdivision Phases 1 and 2 be approved: Phase I : Road A Highland Drive Road B Fairway Court Phase II: Road A Valley Crest Drive Road B Dale Court Carried. - 5 - Motion No. 8 Moved by Johnson, seconded by Burton Be it resolved that the Administrator/Clerk advise the Ministry of the Environment that the new water system consisting of two wells, a pumping station and water distribution to serve Phases One and Two of the Horseshoe Highlands Development (Ministry File #43T-87028 & 43T-87068) will be constructed by the Developer, Salvil Investments Limited, but located on lands owned by the Township and/or Road Allowances and owned and operated by the Township of Oro with the Subdivision Agreement incorporating this requirement for final Registration of the Plan; and that the Developers be advised that an assessment be made and an agreement be entered into between the Developer and Township concerning the existing Horseshoe Valley Reort Ltd. water system prior to entering into a Subdivision Agreement for Phase III. Carried. Motion No. 9 Moved by Burton, seconded by Johnson Be it resolved that the Report of R.G. Robinson and Associates Ltd. with regards to the Subdivision status report be received. Carried. Motion No. 10 Moved by Caldwell, seconded by Crawford Be it resolved that the report of Livestock Valuer Bruce Anderson for livestock killed owned by John Dobson at an estimated value of $600.00 be received and further the Treasurer be authorized to issue a cheque for Mr. Dobson in the amount of $600.00. Carried. Motion No. 11 Moved by Burton, seconced by Johnson Be it resolved that the report of Jim Clayden, Landfill Site Supervisor with regards to the Management Study be received. Carried. Motion No. 12 Moved by Caldwell, seconded by Crawford Be it resolved that the report of Henry Sander, Treasurer with regards to information on Conflict of Interest insurance coverage be received and further each member of Councilor member of local board who wishes the coverage st advise the Treasurer and the Township shall be responsible for the payment of $50.00. Carried. Motion No. 1 Moved by Johnson, seconded by Burton Be it resolved that the following members of Council wish to be registered for the orientation seminars for municipal councillors to be held on January 20 and 21, 1988 in Orillia: Dep-Reeve Caldwell, Councillor Crawford, Carried. Councillor Burton, and Councillor Johnson. ion No. 14 by Caldwell, seconded by Crawford resolved that the Corporation of the Township of Oro an ad in the Huronia Travel Magazine at a cost of $882.00. Carried. - 6 - Motion No. 15 Moved by Burton, seconded by Johnson Be it resolved that the Corporation of the Township of Oro declare January 1989 as Crime Stoppers Month and further the Administrator/Clerk is hereby directed to advertise such in both the Orillia and Barrie Newspapers. Carried. Motion No. 16 Moved by Crawford, seconded by Caldwell Be it resolved that the Administrator/Clerk acknowledge correspondence from Christmas Cheer Inc. and advise them the Municipality will contribute the amount of $100.00. Carried. Motion No. 17 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from the Tiffin Centre for Conservation regarding a financial contribution be referred to the 1989 Budget for consideration. Carried. Motion No. 18 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from the Cancer Research Society requesting a financial contribution be referred to the 1989 Budget for consideration. Carried. Motion No. 19 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence form George R. Donovan concerning the cost of a new piano be received and further the Administrator/Clerk advise Mr. Donovan of the following: we acknowledge receipt of his letter of November 28, 1988 and Council will give further consideration early in 1989 as the requirements for a piano. Carried. Motion No. 20 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from the Barrie Public Library together with the 1989 contract for library services between the Barrie Public Library and the Corporation of the Township of Oro be received and further that the Reeve and the Treasurer for the Township of Oro be authorized to sign the said Agreement and issue cheques for 1989 as outlined in the said contract and request the Barrie Library Board to provide us with the formula or basis used in arriving at the contract figure, and further request that Oro Township would like the opportunity to recommend one member to sit on the Barrie Library Board. Carried. Motion No. 21 !~UV~U by Burton, seconded by Johnson Be it resolved that the minutes of the Oro Community Centres, Parks and Recreation Committee Meeting held on Thursday, December 1, 1988 be received and adopted. Carried. - 7 - Motion No. 22 Moved by Johnson, seconded by Burton Be it resolved that the minutes of the Oro History Committee Meeting held on Tuesday, November 29, 1988 be received. Carried. Motion NO. 23 Moved by Burton, seconded by Johnson Be it resolved that the Corporation of the Township of Oro advise the printing firm of Dyment-Stubley to proceed to coil bind all Story of Oro second edition books on hand at a price of $1.60 plus Ontario Retail Sales Tax and further the Administrator/Clerk is to arrange with the printer that once notice has been given to return all outstanding books that arrangements be made to rebind these additional copies providing that the purchaser is prepared to pay the additional cost of rebinding plus any handling or administrative costs. Carried. Motion No. 24 Moved by Caldwell, seconded by Crawford Be it resolved that the By-law Enforcement Officer and Planning, Building and Zoning Department investigate the status of the Simcoeside parkette and its boundaries and its relationship to the abutting property (McCormack). Carried. Motion No. 25 Moved by Caldwell, seconded by Burton Be it resolved that Councillor Alastair Crawford not participate in the Committee of Adjustment meeting to be held on Tuesday, December 13, 1988 as it is a policy of the Corporation of the Township of Oro not to have any Council Members sitting on this quasi-judicial body and further his participation may jeopardize the Township's right to appeal any decision that may be made by this Committee on December 13, 1988. Carried. by Burton, seconded by Johnson Be it resolved that the Administrator/Clerk arrange to rchase 12-15 lb. turkeys for the permanent full time taff members of the Township of Oro for a Christmas ift. Carried. by Johnson, seconded by Burton resolved that the Corporation of the Township of Oro to pay for the cost of the disc jockey to be hired the Township Christmas Party at a cost of $225.00 Ius luncheon in the a~ount of $100.00 plus taxes. Carried. by Crawford, seconded by Caldwell it resolved that a By-law to ado~Amendment No. 34 to Official Plan be introduced and read a first and time and numbered By-law No. 88-93. Carried. t By-law No. 88-93 be read a third time and finally ssed, be engrossed by the Clerk, signed and sealed by the Carried. tion No. 29 - 8 - by Johnson, seconded by Burton Be it resolved that a By-law to Provide for the Sale of Part Lot 16, Concession 14, be introduced and read a first and second time and numbered By-law No. 88-94. Carried. That By-law No. 88-94 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded vote requested by Reeve Drury: Deputy Reeve Caldwell Councillor Burton Reeve Drury Councillor Johnson Councillor Crawford tion No. 30 yea yea yea yea yea Carried. by Crawford, seconded by Caldwell it resolved that we go into Committee of the Whole 3:55 p.m. tion No. 31 Carried. by Caldwell, seconded by Crawford it resolved that we rise and report from Committee of the Whole @ 4:45 p.m. Carried. tion No 2 by Caldwell, seconded by Crawford it resolved that the Administrator/Clerk correspond with the Oro Township Horticultural Society and request a tion from the December 1988 Newsletter concerning the comment made on the sale of parkland. Carried. tion No. 33 by Crawford, seconded by Caldwell it resolved that the Agreement of purchase and sale Kenneth E. Crawford in Trust described as Part of 16, Concession 14, not be accepted. vote requested by Deputy Reeve Caldwell: Reeve Drury Councillor Johnson Councillor Burton Councillor Crawford Deputy Reeve Caldwell yea yea yea yea yea Carried. by Caldwell, seconded by Crawford it resolved that the Agreement of purchase and sale Kenneth E. Crawford, C.O.B. described as Part of 16, Concession 14, not be accepted. vote requested by Deputy Reeve Caldwell: Councillor Crawford Councillor Burton Deputy Reeve Caldwell Councillor Johnson Reeve Drury yea yea yea yea yea Carried. - 9 - Motion No. 35 Moved by Johnson, seconded by Burton Be it resolved that the Agreement of Purchase and Sale from PBM Manufacturing Incorporated for Part Lot 16, Concession 14, not be accepted. Recorded vote requested by Deputy Reeve Caldwell: Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Councillor Burton Reeve Drury yea yea yea yea yea Carried. Motion No. 36 Moved by Burton, seconded by Johnson Be it resolved that the Agreement of Purchase and Sale from Karl Menge in Trust described as Part of Lot 16, Concession 14, not be accepted. Recorded vote requested by Deputy Reeve Caldwell: Councillor Johnson Councillor Crawford Councillor Burton Deputy Reeve Caldwell Reeve Drury yea yea yea yea yea Carried. Motion No. 37 Moved by Burton, seconded by Johnson Be it resolved that the confidential correspondence from the law firm of Burgar and Rowe be referred to the Township Solicitor for a reply. Carried. Motion No. 38 Moved by Johnson, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 88-95. That By-law No. 88-95 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. No . 39 by Burton, seconded by Johnson Be it resolved that we do now adjourn ~ 5:00 p.m. Carried. c#a!t{u