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01 09 1989 COW Minutes THE CORPORATION OF THE TOWNSHIP OF ORO COMMITTEE OF THE WHOLE MEETING PORT NO. 89-1 MONDAY, JANUARY 9, 1989 @ 7:00 P.M. - COMMITTEE ROOM esent: Reeve Rebert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson present were: Mr. Henry Sander, Mr. Stephen Woodrow, Mrs. Shirley Woodrow, Mr. Ron Moore, Mr. John McKenna, Mr. Ken Hollins, Mr. R?lph Clarke, Mr Will ~~. - '..I Robert E. Drury chaired the meeting. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST ty Reeve David Caldwell declared a Conflict of Interest with No. 5(b) on the January 9, 1989 Agenda: the nature of his nflict is that he is the owner of a business named in the said port and would receive ~inancial benefit if the report was adopted. puty Reeve Caldwell left the room during the discussion on this port and did not take part or vote on the recommendation. DEPUTATIONS 7:40 p.m. Mr. Ron Moore and Mr. John McKenna of the Ministry of Revenue, Assessment Office, addressed the Committee with regards to an Impact Study under Sections 63 and 70 of the Assessment Act. FINANCE, ADMINISTRATION AND FIRE following correspondence and items for discussion were sented: n) c~ Oro Figure Skating Club re: request for grant Oro Station Community Hall re: request to write off hall taxes Ontario Humane Society re: 1989 contract David S. White, Township Solicitor re: Township sale to Smith Henry Sander, Treasurer re: Ministry ofR~enue preparation of an Assessment tape Mayor, City of Barrie re: Invitation to a Dinner Meeting on January 19, 1989 M.F.O.A. re: Seminar on Municipal Risk Management Ministry of Municipal Affairs re: 1989 Township of Oro Unconditional Grant W.M. Salter, Architects re: Administration Building Chqnge Orders #7 and #9 David S. white, Township Solicitor, confidential correspondence re: Roy Hastings Urs Buechin, confidential correspondence re: the Driftwood Campground Ross F. Earnshaw, Solicitor, confidential correspondence re: Roehner vs. Laansoo Paul Eenhoorn, Fire Chief re: December 1988 Monthly Activity Report Honeywell Bull re: purchase of Molnar Systems Group ~j_'ìj-~t:!:'y of Municipal Z\f:f"1j...."" ....~. Bill 192 an Act to Amend the Municipal Act Frank Cowan Co. Ltd. re: Township of Oro 1989 insurance program Township of Matchedash re: meeting concerning M.N.R. Fire Station at Severn Falls closing Recommendation re: use of staff kitchen during Council and Committee Meetings and the purchase of a coffee machine Recommendation re: purchase of a desk and chair for the Tax Collector and a desk for the Assistant Treasurer ( ( ( ( ( - 2 - PUBLIC WORKS following correspondence and items for discussion were sented: Fred Haughton, Public Services Administrator re: Georgian College Teaching Fred Haughton, Public Services Administrator re: Ministry of Energy Audit Program Township of Kingston re: resolution concerning MISA Program Ministry of Transportation re: Township road names adjacent to Hwy #93 Lynda Aiken, Secretarial Support Services ~n-ordina~~r re: ~eorgian College Computer Course Recommendation re: Township Engineers M.T.C. Interim Road Grant Payment Summary PLANNING AND DEVELOPMENT following correspondence and items for discussion were ted: R. James, Animal Control/By-law Enforcement Officer re: Dog License fees for 1989 R. James, Animal Control/By-law Enforcement Officer re: fee to sell dog licenses at variety stores in the Township R. James, Animal Control/By-law Enforcement Officer re: Training Course at Aylmer, Ontario R. James, Animal Control/By-law Enforcement Officer re: Activity Report for November, 1988 J. Shellswell, Chief Building Official-re: Monthly Building Report for December, 1988 Simcoe County Health Unit re: RP 1154, Sub Lot 1-5 inclusive R.G. Robinson & Assoc. re: Audubon Estates Subdivision R.G. Robinson & Assoc. re: letter to Continental Homes re: Harbourwood Subdivisions Phases I, II and III Ministry of Municipal Affairs re: Ind/Comm Study time extension Michael Shain, Township Solicitor, confidential letter re: Oro vs McLeod Ministry of Housing re: Residential Rental Standards Board Ministry of the Attorney General re: Provincial Offences Act, Part II Ministry of Municipal Affairs re: Official Plan Amendment No. 34 (McKee Factory) Ministry of Municipal Affairs re: Roy K. Hastings proposed Plan of Subdivision Ministry of the Attorney General re: responsibility of the Public Trustee in arranging for or paying for funerals or unclaimed bodies R. Vansant, confidential correspondence re: Lots 20 and 21, Concession 14 Harry S. Cooper re: Audubon Estates Subdivision statutory declaration Resolution re: authorization for Reeve and Clerk to sign Subdividers Agreement for Lakewood Subdivision COMMUNITY SERVICES following correspondence and items for discussion were sented: Robert W. Small, Administrator/Clerk, confidential report re: hiring of an Arena/Parks Labourer Orillia Public Library re: 1989 Orillia Library proposed contract City of Orillia re: proposed enlargement of L.S.R.C.A. S.C.D.H.U. re: abandoned cemetary S.C.D.H.U. re: Rugby cemetary S.C.D.H.U. re: African Episcopal Church cemetary N.V.C.A. re: a response to a Review of the Conservation Authorities Program Robert W. Small, Administrator/Clerk re: location of the O,P.P. Community Officer - 3 - tion No.1 ved by Burton, seconded by Crawford L ~It is recommended that the correspondence from the Oro ~~gure Skating Club with regards to requesting a financial qpntribution be referred to the 1989 Budget. tHan No.2 ~l. ved by Caldwell, seconded by Johnson {", ---ecommended that the correspondence from the Oro Station q mmunity Hall requesting the Municipality's consideration d[ writing off their 1989 taxes be referred to the 1989 Budget ~rd request a copy of the financial statement to establish ~re need for assistance. Carried. II i' ttion No.3 Ii ~þved by Crawford, seconded by Burton II ~¥ is recommended that the correspondence from the Ontario Ümane Society with regards to the 1989 Ontario Humane Society bntract be received and further the Administrator/Clerk ~rdicate to the Society that the 1989 Contract in the amount if $8,736.00 is acceptable to the Township. Carried. ~ -11 tion No.4 ved by Johnson, seconded by Caldwell Carried. I a a is recommended that the Treasurer be authorized to have assessment tape prepared by the Ministry of Revenue a cost of approximately $500.00. Carried. M tion No.5 M ved by Burton, seconded by Crawford I is recommended that the correspondence from the Mayor of t e City of Barrie requesting members of Council to attend a meeting on January 19, 1989 be received and further the A ministrator/Clerk is to indicate that the following members 0 Council are prepared to attend:Reeve Drury, Deputy Reeve C ldwell, Councillor Crawford and Councillor Johnson. Carried. M tion No.6 M ved by Burton, seconded by Crawford I is recommended that the following members of Council and S aff attend the Seminar sponsored by the Municipal Finance 0 ficers Association of Ontario with regards to municipal r'sk management to be held in Toronto on Friday, January 27, 1 89: one member of Council, the Treasurer and the A ministrator/Clerk. Carried. M tion No.7 by Crawford, seconded by Burton is recommended that the correspondence from the Ministry Municipal Affairs indicating that the increase in itional grants will remain the same and further the inistrator/Clerk is to request a meeting between Council the Minister of Municipal Affairs so that the Municipality receive a further explanation for this unusual action by the Province of Ontario. Carried. - 4 - otion No.8 oved by Caldwell, seconded by Johnson I tt is recommended that the Administrator/Clerk be authorized 0 sign and return copies of Change Orders #7 and 19 to .M. Salter and Associates Inc. for the respective amounts f $205.10 and $232.64. Carried. otion No.9 ~oved by Burton, seconded by Crawford ~t is recommended that the report from Fire Chief Paul Eenhoorn ~~~~:~~~n~9~~sb:o~:~~rv:~~iVitY ieport Lor the month of lotion No. 10 I woved by Crawford, seconded by Burton ~t is recommended that the outline of the Township's Insurance ~rogram as prepared by Frank Cowan Company Ltd. be received.Carried. ~otion No. 11 ~ t is recommended that the correspondence from the Township f Matchedash with regards to a meeting to be held Thursday, anuary 12, 1989 concerning the closing of the Ministry of atural Resources Fire Station in Severn Falls be received nd referred to the Township Fire Chief. Carried. Carried. otion No. 12 oved by Caldwell, seconded by Johnson t is recommended that the Ministry of Revenue proceed with the pdate of the Market Value Assessment in accordance with ection 70 of the Assessment Act for the Municipality of I he Corporation of the Township of Oro. ~ecorded vote requested by Reeve Drury: II 'I Councillor Crawford yea Reeve Drury yea Councillor Johnson yea Deputy Reeve Caldwell yea Councillor Burton yea Carried. otion No. 13 oved by Caldwell, seconded by Johnson t is recommended that the Public Services Administrator e allowed to teach at Georgian College under the conditions utlined in his memo dated January 5, 1989. Carried. otion No. 14 oved by Crawford, seconded by Burton t is recommended that the memo from Fred Haughton, Public ervices Administrator with regards to the Ministry of Energy's rant program be received and further the Public Services dministrator and the Treasurer and Administrator/Clerk are ereby directed to meet and prepare a grant submission for his particular program. Carried. otion No. 15 oved by Burton, seconded by Crawford t is recommended that the Corporation of the Township of Oro upport the resolution from the Township of Kingston with regards to the provincial MISA Program. Carried. - 5 - otion No. 16 ved by Johnson, seconded by Caldwell ~t is recommended that the correspondence from the Ministry f Transportation concerning the naming of roads adjacent 0 Highway 93 be referred to the Public Services Administrator or a report back to Council. Carried. otion No. 17 fved by Crawforo, seconded by Burton !It is recommended that Lynè1i'! 1:\; ¡""pn ~ec""'e+-9r:i,al rrvices Co-Ordinator be allowed to attend the t~ þurses to be held at Georgian College as outlined mbmo dated December 23, 1988. II ~~tion No. 18 II ~pved by Burton, seconded by Crawford I ~ d :)r~ computer in her Carried. is recommended that the memo from Bob James, Animal ntrol/By-law Enforcement Officer concerning the dog licence es for 1989 be received and qdopted and further the only anges for 1989 would be for a replacement licence which 'II be increased to $2.00 per licence. Carried. t ion No. 19 ved by Crawford, seconded by Burton I is recommended that the memo from Bob James, Animal Control/ B -law Enforcement Officer with regards to licence fee a ministration charges paid to store owners who sell Township 0 Oro dog licences be received and adopted and further that M . James distribute the licences to the appropriate variety s ores and indicate that the administrative fee for selling a dog tag will be $1.00 instead of .50ç. Carried. N te: Deputy Reeve Caldwell declared a Conflict of Interest. M tion No. 20 M ved by Burton, seconded by Crawford I is recommended that the memo from Bob James, Animal Control/ B -law Enforcement Officer concerning his attendance at a t aining course to be held in Alymer, Ontario from April 23rd t rough 28th, 1989 be received and adopted. Carried. M tion No. 21 M ved by Caldwell, seconded by Johnson I is recommended that the report from R. James, Animal Control/ B -law Enforcement Officer concerning his monthly activity r Iport for November 1988 be received. Carried. M tion No. 22 M ~ed by Crawford, seconded by Burton I ~. is recommended that the report from Jim Shellswell, Chief BiM~ Mf~~l ==~~g ~s ~ili~ ~iM~ ~~rt ~ D1 ember 1988 be received. Carried. Md ion No. 23 M by Burton, seconded by Crawford I B 1 is recommended that the report from Jim Shellswell, Chief ing Official, concerning his building report for the year be received. Carried. - 6 - M ion No. 24 M ved by Johnson, seconded by Caldwell I I is recommended that the letter from the Simcoe County D strict Health Unit concerning Registered Plan 1154, S blots 1 - 5 and their sewage systems be referred to t e Chief Building Official for a report back to Council. Carried. M tion No. 25 M ved by Burton, seconded by Crawford I is recommended that the correspondence from R:G. Robinson a d Associates Ltd. with regards to Audubon Estates S bdivision be received. Carried. M tion No. 26 II Mwved by Crawford, seconded by Burton Ii I~ is recommended that the correspondence from a~d Associates Ltd. concerning the Township of S~bdivision, Phases I, II and III be received. II I . tlon No. 27 R.G. Robinson Oro Harbourwood Carried. ved by Caldwell, seconded by Johnson ~ is recommended that the correspondence from the Ministry ~ Municipal Affairs with regards to an extension for the . dustrial/commercial study be received. Carried. tion No. 28 by Caldwell, seconded by Johnson t is recommended that the correspondence from the Ministry f Municipal Affairs with regards to proposed subdivision ned by Roy K. Hastings be referred to the Township licitor for a reply. Carried. tion No. 29 ved by Crawford, seconded by Burton t is recommended that the correspondence concerning the esidential Rental Standards Board application for a minimum aintenance standard for rental residential buildings be eceived and referred to the Chief Building Official and urther that Council discuss at an appropriate time, the dvantages and disadvantages of a Property Standards y-Iaw. Carried. otion No. 30 oved by Crawford, seconded by Burton t is recommended that the correspondence from Harry S. ooper with regards to Audubon Estates Subdivision be eceived and referred to the Township Engineer. Carried. otion No. 31 oved by Johnson, seconded by Caldwell t is recommended that the Reeve and Administrator/Clerk be uthorized to sign the Subdividers Agreement for the akewood Subdivision. Carried. - 7 - otion No.3 2 oved by Burton, seconded by Crawford ¡ t is recommended that the report from Robert W. Small, ~dministrator/Clerk concerning the hiring of an Arena/Parks ~abourer be received and adopted. I otion No. 33 Carried. oved by Caldwell, seconded by Johnson t is recommended that the correspoodef\("ptTO'T! +:he Orillia ublic Library Board be received and further the Administrator/ lerk indicate that the Municipality will agree to the ontract as submitted and further the Reeve and Administrator/ lerk are hereby authorized to sign the 1989 Contract for ibrary services with the Orillia Public Library Board. Carried. otion No. 34 oved by Burton, seconded by Crawford t is recommended that the correspondence from the Simcoe ounty District Health Unit concerning the following cemetaries: a) abandoned cemetary (b) Rugby cemetary (c) African piscopal Church cemetary: be received and further the ublic Services Administrator assess each of the above emetaries and report back to Council with recommendations n corrective measures that can be taken with the appropriate osts to be included in the 1989 budget. Carried. otion No. 35 oved by Burton, seconded by Crawford t is recommended that the Administrator/Clerk direct the ire Chief to carry out renovations at the Old Town Hall n a storage room adjacent to the stage, including the following: a) Ib) c) Id) e) f) a dropped ceiling some type of floor covering either tile and/or carpet weather stripping the outside door the appropriate electrical outlets a new inside door with the appropriate locking device appropriate wall coverings either painting or wallpapering nd further the Administrator/Clerk is hereby authorized to rchase the following: a desk, three chairs, a four drawer iling cabinet, a phone installed, and purchase 1 Radio Shack swering machine to O.P.P. specifications. Carried. tion No. 36 ved by Crawford, seconded by Burton is recommended that the Corporation of the Township of Oro the following policy concerning the use of the Staff chen: use of the staff kitchen shall be limited to employees of the Township of Oro and Members of Council: during Council and Committee of the Whole Meetings, coffee is to be supplied in the front lobby area with the appropriate garbage containers, etc. available to the public: further the Administrator/Clerk is hereby authorized to se a Bunn two burner coffee maker as well as securing signage for the Council Chambers indicating that no shall be permitted inside the Council Chambers. Carried. ¡ I II II II II II 11,. II . II II II I I I - 8 - otion No. 37 by Johnson, seconded by Caldwell t is recommended that the following correspondence be received filed: (d) David S. White, Township Solicitor re: Township sale to Smith (n) Honeywell Bull re: purchase of Molnar Systems Group (0) Ministry of Municipal Affairs re: Bill 192 and Act to Amend the Municipal Act (g) M.T.C. Interim Road Grant Payment Summary (j) Michael Shain, Townshi:-. c:;o15..s:::,i tor i coni re: Oro vs McLeod (1). Ministry of the Attorney General re: Provincial Offences Act, Part II (m) Ministry of Municipal Affairs re: Official Plan Amendment No. 34 (McKee Factory) (0) Ministry of the Attorney General re: responsibility of the Public Trustee in arranging for or paying for funerals or unclaimed bodies (c) City of Orillia re: proposed enlargement of L.S.R.C.A. (g) N.V.C.A. re: a response to a Review of the Conservation Authorities Program ticl lc~<...ci. Carried. , seconded by Burton t is recommended that the Administrator/Clerk be authorized ther with the Assistant Treasurer and Tax Collector assess and purchase a desk for the Assistant Treasurer well as a desk and chair for the Tax Collector, and further Administrator/Clerk is hereby authorized to purchase chairs and a table and/or desk for the Council Chambers. Carried. tion No. 39 oved by Burton, seconded by Crawford t is recommended that we go In-Camera @ 10:00 p.m. Carried. otion No.4 0 by Burton, seconded by Crawford is recommended that we rise and report from In-Camera 10:25 p.m. Carried. tion No. 41 ved by Crawford, seconded by Burton ~ is recommended that the Administrator/Clerk invite . Urs Buechin to the next Committee of the Whole Meeting be held on January 24, 1989. Carried. t ion No.4 2 by Crawford, seconded by Burton recommended that the confidential correspondence from S. White, Township Solicitor, with regards to Mr. Roy tings be received and further the Administrator/Clerk firm with Mr. White that the Municipality wishes him to low the instructions as listed in his correspondence. Carried. I I I Ii + ,I II II I II II 'I II I, Ii I i I II I ,I ~ I II II II II I I I I - 9 - otion No. 43 roved by Johnson, seconded by Caldwell 11!~t is reco~ended that the Administrator/Clerk amend ~ppropriate by-law to indicate that Ron Robinson and II.~. td. will be the Township's only engineering firm as IFhe passing of the appropriate by-law. I ecorded vote requested by Councillor Burton: ! Councillor Crawford yea l Deputy Reeve Caldwell yea I 'CÓÍlhèillor Burton yea II ~~~~~i~~~~/Ohnson ~:: II rOtion No. 44 II I~oved by Caldwell, seconded by Johnson ikt is recommended that the confidential correspondence from IE. Vansant be received and referred to the Township Planner Irnd By-law Enforcement Officer for a report back to Council. Carried otion No. 45 the Associates of Carried. oved by Burton, seconded by Crawford II lIt is recommended that the Reeve and Administrator/Clerk be ~uthorized to investigate the construction of an appropriate fonference table for the Committee Room at Georgian College. otion No. 46 Carried by Burton, seconded by Johnson t is recommended that the Administrator/Clerk be permitted buy 25 Township flags. Carried. otion No. 47 oved by Burton, seconded by Crawford t is recommended that we do now adjourn @ 10:35 p.m. Carried. eev a:úi Clerk Robert w. sma~ ..........