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01 16 1989 Council Minutes . < . . THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, JANUARY 16, 1989 @ 8:00 P.M. - COUNCIL CHAMBERS SIXTH MEETING 1988-1991 COUNCIL Council met this evening pursuant to adjournment at 8:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson L:50 present were: Mr. Jlm Langman, Mr. Earl Robertson, Mr. Ron Somers, Mr. Ken Hollins, Mr. Ralph Clarke, Mr. David Woronka, and one member of the press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. Disclosure and Declaration of Conflict of Interest None declared. 2. Consent Agenda (a) Ministry of Housing re: Minimum Standards for Residential Rental Standards Board (b) Ministry of the Environment re: Ontario Waste Management Corporation (c) R.O.M.A. Re: Agenda (d) Organization of Small Urban Municipalities re: 36th Annual Conference (e) A.M.O. re: MISA Program (f) Confidential correspondence from R.C. Raikes re: 689328 Ontario Ltd. (g) N.V.C.A. re: South Part Lot 11, Concession 1 (h) Confidential correspondence, Ministry of Government Services re: Provincial Government land (i) Robert and ~orinne Boyce re: snow in driveway (j) O.G.R.A. Agenda (k) Ministry of the Environment re: O.P. Amendment No. 37 (1) David S. White, Township Solicitor, copy of confidential correspondence to Ministry of Municipal Affairs re: 43T-88058(1) (m) Ontario Municipal Board copy of letter to James Mathieson, Solicitor re: Submission B7/88 - Peacock DEPUTATIONS None REPORTS OF MUNICIPAL OFFICERS a) Beverly Nicolson, Township Planner, memo re: student planner b) Robert W. Small, Administrator/Clerk, memo re: overtime hours of Arena Staff COMMUNICATIONS a) East Simcoe Plowmen's Association re: 1989 grant request b) Orillia Public Library re: invitation to tour library on January 25, 1989 c) Environment Canada re: Environment Week June 4-10, 1989 d) Joanna McEwen re: resignation from Oro History Committee e) Secretary-Treasurers Committee of Adjustment Association re: training session - 2 - (f) Ministry of Transportation re: 1989 Road aDd Bridge Grant Allocation (g) Crawford, Worling, Ewart et al re: Velma Hodgkinson, Application B45/88 (h) Brian M. Thompson re: O.P. and Zoning By-law Amendment on Part Lot 15, Concession 2 (i) Fire Underwriters Survey re: hydrant protection areas at Horseshoe Valley, Shanty Bay and Sugarbush Estates 6. OTHER BUSINESS (a) The Reeve reported to Council that he had met with Mr. Ken Tran and the Public Services Administrator along with Mr. and Mrs. Charles Simpson and discussed the following two items: (1) The delineation line between the Township's operation and the Oro Fairboards operation for the purpose of a survey being completed: (2) The possibility of the Township selling the Township's present work garage to the Oro Fairboard and the necessity for having an appraisal done on the building. Motion No. 1 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Regular Meeting of Council held on Monday, December 19, 1988 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Johnson, seconded by Burton Be it resolved that the accounts as presented for the period ending Monday, January 16, 1989 in the amount of $133,693.75 plus payroll for the period ending January 12, 1989 in the amount of $37,732.23 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 3 Moved by Crawford, seconded by Caldwell Be it resolved that the road expenditures for the period ending Monday, January 16, 1989 be accepted as presented and further the Treasurer be authorized to issue cheques in the amount of $65,228.64. Carried. Motion No. 4 Moved by Burton, seconded by Johnson Be it resolved that the recommendations listed on the Consent Agenda, Item No.5, be approved. Carried. Motion No. 5 Moved by Burton, seconded by Johnson Be it resolved that the memo from Township Planner Beverly Nicolson concerning a planning student be received and further the Municipality proceed to hire the planning student under the conditions listed in the above noted memo. Carried. - 3 - Motion No. 6 Moved by Crawford, secondediY Caldwell Be it resolved that the memo from Robert W. Small, Administrator/Clerk concerning overtime hours worked at the Arena be received and further the Treasurer be authorized to pay Vicki Pritchard and Dwight ~aylor for their overtime hours worked for the amounts indicated on the aforementioned memo. Carried. u Motion No. ~ Moved by Johnson, seconded by Burton Be it resolved that the correspondence from the East Simcoe Plowmen's Association requesting a grant for 1989 be referred to the budget. Carried. Motion No. 8 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from the Orillia Public Library inviting members of Council to tour the Orillia Public Library be received and further the Administrator/ Clerk is to advise the Chief Executive Officer that the following members of Council will attend the tour to be held on January 25, 1989: Deputy Reeve Caldwell, Councillor Crawford, Councillor Burton, Councillor Johnson and Reeve Drury. Carried. Motion No. 9 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Environment Canada outlining the activities that may be held for Environment Week from June 4th to 10th, 1989 be received and further this correspondence be referred to the Public Services Administrator for a report back to Council indicating what activities and/or promotions the Public Services Department would recommend in order to promote this very worthwhile endeavour. Carried. Motion No. 10 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from Mrs. Joanna McEwen indicating that she is resigning from the Oro History Committee be received and further the Administrator/Clerk correspond with her indicating the Municipality's appreciation for her past service and further her suggestions for a replacement be referred to a future Committee of the Whole Meeting. Carried. Motion No. 1 'lVVC~ by Crawford, seconded by Caldwell Be it resolved that the correspondence from the County of Simcoe Secretary Treasurers Committee of Adjustment Association concerning a seminar to be held February 9, 1989 be received and further that the Municipality is prepared to pay the costs for all members of the Committee of Adjustment to attend as well as the following mebers of Council: Councillor David Caldwell and Councillor Alastair Crawford. Carried. .~ - 4 - Motion No. 12 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from the Ministry of Transportation concerning the 1989 Road and Bridge Allocation be received. Carried. Motion No. 13 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Mr. Don ' ~rawford of the law firm Crawford, Worling, Ewart, McKenzie, and Donnelly be referred to the Township Solicitor for a reply. Carried. Motion No. 14 ~ Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from Brian M. Thompson with regards to his objection to the proposed Official Plan Amendment for Part Lot 15, Concession 2, be received. Carried. by Johnson, seconded by Burton resolved that the correspondence from the Fire Underwriters concerning hydrant protected areas within the Township referred to the Administrator/Clerk and Fire Department a reply. Carried. otion No. 16 by Caldwell, seconded by Crawford e it resolved that Report No. 89-1 of the Committee of the hole Meeting held on Monday, January 9, 1989 be adopted as rinted and circulated. Carried. otion No. 17 by Burton, seconded by Johnson e it resolved that the minutes of the Oro Community Centres, arks and Recreation Committee Meeting held on Wednesday, anuary 11, 1989 be adopted as printed and circulated. Carried. otion No. 18 by Crawford, seconded by Caldwell e it resolved that the correspondence from Mrs. Judy Catania, hairperson, Simcoeside Ratepayers Association be referred o the Public Services Department to have their request ntergrated into the 1989 operations of the parks maintenance ortion of the Public Services Department budget. Carried. 19 oved by Johnson, seconded by Burton e it resolved that after review of the correspondence from he Oro 77's with regards to their ice rental rates that no hange be made in their hourly rate and further it is ecommended that Council advise the Oro 77's that they terminate heir operations in the Community Room at 12:30 a.m. as er terms in their contract and further they are to vacate he Oro Arena Community Centre as soon as possible thereafter. Carried. ~ - 5 - " Motion No. 20 Moved by CaldwelJ, seconded by Crawford Be it resolved that a Committee be established to review boat launching facilities and sites and further the membership of this Committee be as follows: (a) 3 members from the Oro Community Centres, Parks and Recreation Committee; (b) 2 members from the Shanty Bay area; (c) 2 members from the Oro Station area; (d) 2 members from the Hawkestone area; (e) and the Reeve as an ex-officio member. Carried. Motion No. 21 Moved by Crawford, seconded by Caldwell Be it resolved that Mr. Dwight Taylor, Parks and Recreation Supervisor attend the following seminars: (a) Ontario Parks Association educational seminar to be held March 8 through 10, 1989; (b) The Ontario Recreational Society Conference to be held February 15 through 17, 1989. Carried. Motion No. 22 Moved by Burton, seconded by Johnson Be it resolved that the renovations at the Oro Community Centre be completed as originally tendered. Recorded vote requested by Councillor Burton: Reeve Drury Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Councillor Burton yea yea yea yea yea Carried. Motion No. 23 Moved by Johnson, seconded by Burton Be it resolved that a By-law to Authorize Borrowing be read a first and second time and numbered By-law No. 89-1. Carried. That By-law No. 89-1 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. by Caldwell, seconded by Crawford Be it resolved that a By-law to Authorize the Use of a Grid Promissory Note be introduced and read a first and second time and numbered By-law No. 89-2. Carried. That By-law No. 89-2 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. seconded by Burton it resolved that a By-law to Provide for the Annual Interim Levy be introduced and read a first and second time numbered By-law No. 89-3. Carried. : - 6 - , . Motion No. 25 (Cont'd.) That By-law No. 89-3 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 26 Moved by Crawford, seconded by Caldwell Be it resolved that a By-law for the Contracting of Insurance be introduced and read a first and second time and numbered By-l~w No. 89-4. CarrleU. That By-law No. 89-4 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 27 Moved by Burton, seconded by Johnson Be it resolved that a By-law to Appoint a Township Engineer be introduced and read a first and second time and numbered By-law No. 89-5. Carried., That By-law No. 89-5 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 28 Moved by Johnson, seconded by Burton Be it resolved that a By-law to Amend By-law No. 87-46, being a By-law to Regulate the Proceedings of Council, be introduced and read a first and second time and numbered By-law No. 89-6. Carried. That By-law No. 89-6 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 29 Moved by Caldwell, seconded by Crawford Be it resolved that a By-law to Provide for the Sale of Part of Lot 16, Concession 14, be introduced and read a first and second time and numbered By-law No. 89-8. Carried. That By-law No. 89-8 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. by Caldwell, seconded by Burton it resolved that a By-law to Adopt Amendment No. 35 to the Official Plan be introduced and read a first and second time and numbered By-law No. 89-7. Carried. t By-law No. 89-7 be read a third time and finally passed, engrossed by the Clerk, signed and sealed by the Reeve. vote requested by Councillor Crawford: Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury yea yea nay yea yea Carried. -..: . . . , - 7 - Motion No. 31 Moved by Crawford, seconded by Caldwell Be it resolved that a By-law to Close and stop Up Part of the Original Road Allowance between Lots 20 and 21, Concession 14, be introduced and read a first and second time and numbered By-law No. 89-9. Carried. That By-law No. 89-9 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion NO: "32 Moved by Burton, seconded by Johnson Be it resolved that a By-law to Rezone Part of Lots 26 and 27, Concession 7, be introduced and read a first and second time and numbered By-law No. 89-10. Carried. That By-law No. 89-10 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 33 Moved by Caldwell, seconded by Crawford Be it resolved that the Public Services Administrator arrange with the County of Simcoe for a sign at Knox Corners as well as the 9th Line sign on the Old Barrie Road, County Road No. 11. Carried. Motion No. 34 Moved by Caldwell, seconded by Crawford Be it resolved that the Administrator/Clerk arrange for an appraisal of the Township Garage prior to the Township making a decision on the sale of the property. Carried. Motion No. 35 Moved by Johnson, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 89-11. Carried. That By-law No. 89-11 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 36 Moved by Crawford, seconded by Caldwell Be it resolved that we do now adjourn @ 8:55 p.m. Carried. d ~ ' V C Reeve'Robert E. Dru