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03 06 1989 Council Minutes . . THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, MARCH 6, 1989 @ 7:00 P.M. - COUNCIL CHAMBERS TWELFTH MEETING 1988 - 1991 COUNCIL Council met this evening pursuant to adjournment at 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also present were: Mrs. Buffi Woronka, Mr. Dwight Taylor, Mr. Ernie Jones, Mr. Paulo Perri, Mr. Venner Lambert, Mr. Hans Bahaer, Mr. Bill Purcell, Mrs. Noreen Ede, Mr. David O'Brien, Mrs. Pat Thompson, Mr. Wallace Gough, Mr. Garry Sanderson, Mr. Roy Campbell, Ms. Bev Nicolson. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None declared 2. CONSENT AGENDA (a) Big Cedar (Oro)Residents Association re: attendance at Council Meeting concerning 13th Line (b) Allan K. McLean, MP.P. Simcoe East re: acknowledgement concerning Cable T.V. Companies & retrofitting municipal buildings (c) Skelton, Brumwell & Assoc. Ltd.~: Meeting with Township Administrative Staff and Woodland Estates Group on February 17, 1989 (d) R.G. Robinson & Associates Ltd., copy of letter to Minist of the Environment re: Horseshoe Highlands Phases 1 and 2 (e) Ministry of the Environment re: Horseshoe Highlands Phases 1 and 2 (f) University of Guelph, School of Rural Planning and Deve re: proposal for study undertaken in the Township of Oro (Horseshoe Valley Resort) (g) Township of Matchedash, copy of letter to Minister of Natural Resources re: closing of Severn Falls Fire Attack Base (h) Township of Orillia, Consent Application B11/89 and Notice of Hearing (i) A.M.O. re: comments with respect to Provincial Government green papers on Financing Growth-Related Capital Needs (j) Orillia Convention and Visitors Association re: financial contribution (k) Simcoe County Roman Catholic Separate School Board re: 1989 Net Requisition (1) Simcoe County District Health Unit re: Horseshoe Valley Phase 1 Subdivision Agreement 3. DEPUTATIONS (a) 7:15 p.m. Mr. Dwight Taylor, Arena and Parks Supervisor presented to Council quotations for a new Public Address System which is to be installed in the Oro Arena Community Centre - 2 - (b) 7:30 p.m. Mr. Venner Lambert, representing the Board of Directors of Big Cedar Estates addressed Council concerning a proposed walkway which would be located at the end of the 13th Line adjacent to Bass Lake. ( c ) 8:35 p.m. .. I (d) 9:20 p.m. Mr. Herman Niermann and Mary-Anne Willsey representing the Orillia Convention and Visitors Association, spoke to Council with regards to a request for a financial contribution to their Association. Mr. and Mrs. S. Agostan addressed Council concerning their request for a building permit for lands described as Part of Lot 26 and 27, Concession 4. 4. REPORTS OF MUNICIPAL OFFICERS (a) Bob James, Animal Control/By-law Enforcement Officer re: monthly activity report for January 1989 (b) Bob James, Animal Control/By-law Enforcement Officer confidential report re: violations under By-law No. 1031 (c) Jim Shellswell, Chief Building Official, memo re: Building Permit No. 13/89 (d) Jim Shellswell, Chief Building Official, confidential report re: Lots 1 to 5, Plan 1154 (e) Henry Sander, Treasurer, memo re: Tax Collectors Seminar (f) Beverly Nicolson, Township Planner, report re: Agostan 5. COMMUNICATIONS (a) D. J. Fitzgerald, correspondence re: water supply, Pt. Lot 22, Concession 11 (b) Sitting Task Force, Low Level Radioactive Waste Management re: information sessions (c) Harry S. Cooper (Audubon Estates), correspondence re: request for reduction in Letter of Credit (d) Sheila Simpson, correspondence re: Oro Industrial/ Commercial Study (e) Knox Martin Kretch Ltd. re: Horseshoe Highlands Phase 1 walkways (f) A.M.O. re: Special Meeting March 31, 1989 concerning Provincial Government municipal funding (g) Bruce Owen, M.P.P. Simcoe Centre, re: mobile home park (h) County of Simcoe, Library Co-Operative re: Shanty Bay Book Deposit Station and request for reimbursement (i) Chairman, Organization of Small Urban Municipalities re: Annual Conference to be held in Barrie May 3 - 5, 1989 (j) Indicom Appraisal Assoc. Ltd. re: quotation for appraisal for Roads Garage, Oro Fair Grounds (k) Michael W. Shain, Township Solicitor, confidential correspondence re: 8th Concession Race Track (1) Michael W. Shain, Township Solicitor, confidential correspondence re: Oro Agricultural Society (m) Oro Agricultural Society re: request for financial contribution and use of Roads Garage for Fall Fair, September 14, 15 and 16, 1989 (n) H. Robert Barlow re: 1989 property reassessment (0) Michael W. Shain, Township Solicitor, confidential correspondence re: roads on deregistered plans of subdivision (p) Insight Education Services re: The Planning Act Seminar, Toronto, March 30, 1989 (q) Steve and Liz Agostan re: building permit, Pt. Lot 26, Conc.4 - 3 - Motion No. 1 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Regular Meeting of Council held Monday, February 27, 1989 be adopted as printed and circulated. Carried. Motion No. 2 Moved by Johnson, seconded by Burton Be it resolved that the minutes of the Special Public Meeting of Council held on Monday, February 27, 1989 be adopted as printed and circulated. Carried. Motion No. 3 Moved by Burton, seconded by Johnson Be it resolved that the accounts as presented for the period ending Monday, March 6, 1989 in the amount of $68,296.55 in accordance with the computer print-out presented to Council be approved for payment. Carried. Motion No. 4 Moved by Crawford, seconded by Caldwell Be it resolved that the road ending Monday, March 6, 1989 and further the Treasurer be in the amount of $14,924.87. expenditures for the period be accepted as presented authorized to issue cheques Carried. Motion No. 5 Moved by Caldwell, seconded by Crawford Be it resolved that the recommendations listed on the Consent Agenda, Item No.5, be approved. Carried. Motion No. 6 Moved by Caldwell, seconded by Crawford Be it resolved that Van Am Electronics be authorized to install a sound system at the Oro Arena and Community Centre as outlined in their quotation presented to Council on th~date at a cost not to exceed $6,039.00 and the warranty be for 3 years on all new material and labour. Carried. Motion No. 7 Be it resolved that the report from Animal Control/By-law Enforcement Officer Robert James concerning his monthly activity report for January 1989 be received. Carried. Motion No. 8 Moved by Crawford, seconded by Caldwell Be it resolved that the confidential report from Robert James, Animal Control/By-law Enforcement Officer concerning relaying of charges under By-law No. 1031 be received and adopted. Carried. - 4 - Motion No. 9 Moved by Burton, seconded by Johnson Be it resolved that the memo from Jim Shellswell, Chief Building Official concerning building permit 13/89 be received. Carried. Motion No. 10 Moved by Caldwell, seconded by Crawford Be it resolved that the confidential report of Chief Building Official Jim Shellswell concerning the Simpson properties be received. Carried. Motion No. 11 Moved by Johnson, seconded by Burton Be it resolved concerning the in Collingwood adopted. that the memo from Treasurer Henry Sander Spring Tax Collector Seminar to be held on April 20 and 21, 1989 be received and Carried. Motion No. 12 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from D.J. Fitzgerald concerning property known as the East Part of Lot 22, Concession 11, with regards to a water problem be received and further the Administrator/Clerk is to request a letter from the property owners indicating that they are prepared to assume all municipal costs including legal, engineering and connection fees associated with the possible connection of this property to the existing Cedarbrook pumphouse. Carried. Motion No. 13 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from Harry S. Cooper concerning a request for reduction in the Letter of Credit for Pam Reg Holdings Ltd. Subdivision (Audubon) be referred to the Township Engineer for a report back to Council. Carried. Motion No. 14 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from Mrs. Sheila Simpson concerning the Township of Oro's Commercial/ Industrial Study be received. Carried. Motion No. 15 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from J.A. Knox of Knox Martin Kretch Limited with regards to Salvillnvestments Horseshoe Highlands Phase 1 concerning draft approval condition 7 be referred to the Township Engineer for a report back to Council. Carried. - 5 - Motion No. 16 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from the Association of Municipalities of Ontario concerning the Special Meeting to be held on Thursday, March 30, 1989 be received and further the Administrator/Clerk Robert w. Small and Reeve Drury be allowed to attend the above noted meeting. Carried. Motion No. 17 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from M.P.P. Bruce Owen, Simcoe Centre, concerning the closing of various mobile home park sites within the City of Barrie be received and further this correspondence be referred the Township Planner and Planning Advisory Committee a report back to Council. to for Carried. Motion No. 18 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from the County of Simcoe Library Co-Operative concerning the Township assuming 50% of the cost of books lost through the Shanty Bay Book Deposit Station be received and further the Administrator/Clerk advise Mr. Allen that the Township is not prepared to assume this cost in the amount of $204.00. Carried. Motion No. 19 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from the City of Barrie concerning 1989 OSUM Conference to be held at the Continental Inn in Barrie from May 3 - 5, 1989 inclusive, and further the Administrator/Clerk register the following persons to attend: (no members of Council available). Carried. Motion No. 20 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from Indicom Appraisal Associates be received and further the Administrator/Clerk is to advise Mr. Stewart to proceed with the appraisal of the roads garage at the Oro Fairgrounds at a cost not to exceed $500.00 and further this appraisal is to be completed within three weeks of receipt of the Township's authorization to proceed. Carried. Motion No. 21 Moved by Burton, seconded by Johnson Be it resolved that the confidential correspondence from Michael W. Shain, Township Solicitor, concerning the 8th Concession race track be received and further that it be referred for discussion at the Committee of the Whole Meeting to be held on Monday, March 13, 1989. Carried. Motion No. 22 Moved by Burton, seconded by Johnson Be it resolved that the request from the Orillia Convention and Visitors Association for a $500.00 donation be referred to the 1989 Budget. Carried. - 6 - Motion No. 23 Moved by Crawford, seconded by Caldwell Be it resolved that the confidential correspondence from Michael W. Shain, Township Solicitor concerning the Oro Agricultural Society be received and further the Administrator/Clerk is to advise the Township Solicitor that Council is in agreement with the restriction to be included in the trahsfer documents. Carried. Motion No. 24 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from the Oro Agricultural Society concerning a request for a grant and use of the Township garage be referred to the 1989 budget fOT further discussion. Carried. Motion No. 25 Moved by Johnson, seconded by Burton Be it resolved that the confidential correspondence from Township Solicitor Michael W. Shain concerning the ownership of road layout on those plans deregistered by By-laws 88-101 and 88-102 be referred to the Committee of the Whole Meeting to be held Monday, March 13, 1989.Carried. Motion No. 26 Moved by Burton, seconded by Johnson Be it resolved that Councillor Alastair Crawford be allowed to attend the Planning Seminar to be held on March 30, 1989 in Toronto with expenses to be paid by the Township. Carried. Motion No. 27 Moved by Johnson, seconded by Burton Be it resolved that the following correspondence be received and filed: 7(b) (n) (q) Sitting Task Force, Low Level Radioactive Waste Management re: information sessions H. Robert Barlow re: 1989 property reassessment Steve and Liz Agostan re: building permit, part Lot 26, Concession 4 of Carried. Motion No. 28 Moved by Caldwell, seconded by Crawford I . Be it resolved that the minutes of the Oro History Committee Meeting held Wednesday, February 15, 1989 be received. Carried. Motion No. 29 Moved by Caldwell, seconded by Crawford Be it resolved that the Administrator/Clerk contact the County of Simcoe Archives to arrange for the transfer of the Township of Oro's Assessment and Collector Rolls from the year 1851 up to and including any year not required by the Township as determined by Council in consultation with the Township Tax Collector and further the preparation of the Assessment and Collector Rolls for transfer shall be done by the Oro History Committee. Carried. . . - 7 - Motion No. 30 Moved by Burton, seconded by Johnson Be it resolved that the proposed Township Chain of Office may include the following: 1. Township Crest 2. African Church 3. Geodetic Tower 4. Marigold Flower 5. Oro Town Hall 6. Township Offices - old and new buildings and further the Oro History Committee is requested to form a Sub-Committee to design the above noted Chain of Office with the above mentioned items to be included within the Chain of Office and further will meet with Council at a subsequent Committee of the Whole Meeting to discuss the specifics of the design. Carried. Motion No. 31 Moved by Crawford, seconded by Caldwell Be it resolved that $1,000.00 be set aside for the budget of the Oro History Committee as well as the cost for rebinding the Story of Oro history books and further the Administrator/Clerk is to request from the Oro History Committee an amount to be included in the budget for the Marian Keith plaque. Carried. Motion No. 32 Moved by Johnson, seconded by Burton Be it resolved that the Administrator/Clerk correspond with the following persons to ascertain their interest in serving on the Oro History Committee: 1. Earl Robertson 2. Neil McNiven 3. Bernice Hickling 4. Ruth Langman Carried. Motion No. 33 Moved by Caldwell, seconded by Crawford Be it resolved that a Special Meeting of Council be held on Tuesday, March 28, 1989 @ 7:00 p.m. with regards to the public's concerns over the Township of Oro By-laws 88-101 and 88-102, and further this Special Public Meeting be advertised in both the Barrie and Orillia newspapers. Carried. Motion No. 34 Moved by Johnson, seconded by Burton Be it resolved that April 12, 1989 at 1:15 p.m. be set aside as a Special Council Meeting as part of the Township of Oro's activities for Local Government Week. Carried. Motion No. 35 Moved by Johnson, seconded by Burton Be it resolved that the following dates be set aside for discussions of the 1989 current and capital budgets: March 22, 1989 @ 9:00 a.m. Carried. . . - 8 - Motion No. 36 Moved by Caldwell, seconded by Crawford Be it resolved that the report from Beverly Nicolson, Township Planner, concerning Stephen and Liz Agostan be received and further that a Building Permit not be granted until the Development Application has been processed and the proper zoning designation and Official Plan Amendment has been finalized. Carried. Motion No. 37 Moved by Burton, seconded by Johnson Be it resolved that the firm of Ainley and Associates Ltd. be held responsible for any lost grant funds in relationship to the Industrial/Commercial Study. Carried. Motion No. 38 Moved by Johnson, seconded by Burton Be it resolved that a By-law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-law No. 89-22. Carried. That By-law No. 89-22 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. Motion No. 39 Moved by Caldwell, seconded by Crawford Be it resolved that we do now adjourn @ 9:49 p.m. Hd~/ Reeve Robert E. ~J![ Cler Ro ert W. Small