05 08 1989 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO
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COMMITTEE OF THE WHOLE MEETING
REPORT NO. 89-8 MONDAY, MAY 8, 1989 @ 7:30 P.M. - COMMITTEE ROOM
Present:
Reeve Robert E. Drury
Deputy Reeve David Caldwell
Councillor David Burton
Councillor Alastair Crawford
Councillor Allan Johnson
Also ~resent were:
Mrs. Lois Hodges, Mr. William Daniel,
Mr. Bob MacGregor, Mrs. Gail Robinson,
Mr. Greg Howard, Mr. Fred Haughton,
Mr. Mike Hamilton, Mr. Jim Shellswell,
Ms. Bev Nicolson, Mrs. Judy Catania,
Mr. R. Burleigh, Mr. S. Catania, Mr. Doug
Bevan, Mr. victor DeMartini and Mr. Jack
Miller.
Reeve Robert E. Drury chaired the meeting.
1.
DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST
None declared.
2. DEPUTATIONS:
( a) 7:15 p.m.
Mr. Fred Haughton, Public Services
Administrator was present to discuss the
following items with the Committee:
(a)
Mr. Fred V. Hodges correspondence
concerning hydro installation into
the new ontario Paving Asphalt Plant;
Landf ill Site re: burning of wood and
accepting stumps;
Roads garage roof repair;
Haul route by-law;
Agreement drains.
(b)
(c)
(d)
(e)
(b)
9:20 p.m.
Mr. Douglas Bevan was present to discuss
with the Committee his request for an
extension to an Agreement/Affidavit to
allow a trailer to remain on Pt. Lot 1,
Plan 1230, Concession 12, while his
permanent residence is being renovated.
(This portion of the meeting was held
In-Camera)
(c)
9:45 p.m.
Mr. Jack Miller and Mr. victor DeMartini
were present to discuss with the Committee
a proposed development on the west Half
of Lots 2 and 3, Concession 7. (This
portion of the meeting was held In-Camera).
(d) 10:15 p.m.
Mr. Jim Shellswell, Chief Building Official
and Ms. Beverly Nicolson, Township Planner,
were present to discuss various concerns
with regards to the staff of the Building,
Planning and Zoning Department. (This
portion of the meeting was held In-Camera).
3.
FINANCE, ADMINISTRATION AND FIRE
The following correspondence and items for discussion were
presented:
(a)
Mr. Jack Miller re: request to appear before the Committee
of the Whole
Michael W. Shain, Township Solicitor, confidential
correspondence concerning Howard Rodgers, Lots 71 - 75,
Plan 709
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
( j )
(k)
( 1)
(m)
(n)
(0 )
4.
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Michael W. Shain, Township Solicitor, confidential
correspondence re: Allman, Lot 341, Plan 626
Michael W. Shain, Township Solicitor, confidential
correspondence re: Seir, Block 26, Plan 51M~295
Michael W. Shain, Township Solicitor, confidential
correspondence re: B.A.F.M.A.
Michael W. Shain, Township Solicitor, re: proposed
campground by-law
Indicom, confidential appraisal of the Roads Garage
Simcoe County Board of Education re: 1989 Budget
Waite, French, Solicitors re: confidential agreement
of purchase and sale, Pt. Lot 16, Cone. 14 (Site 17)
C.A.M.A. re: Conference, June 28 - July 1, '89 Hamilton
Ministry of Agriculture and Food re: 1989-90 Tile
Drainage Program
R.G. Robinson & Associates Ltd. re: request for a
reduction in the Letter of Credit for Harbourwood
Subdivision, Phases IIA, lIB and III
David S. White, Township Solicitor, confidential memo
re: Horseshoe Highlands Subdivision, Phase I
David White, Township Solicitor, confidential draft
development agreement, Guthrie Industrial Park
Mr. & Mrs. John Buckley re: use of concession booth
equipment at Oro Park
PUBLIC WORKS
The following correspondence and items for discussion were
presented:
(a)
(b)
(c)
(d)
(e)
(g)
(h)
5.
(a)
(b)
(c)
(d)
(e)
(f)
6.
None
R.G. Robinson and Associates Ltd. re: Horseshoe
Highlands, Phase II, Dale Court, Harbourwood Subdivision
and Sugarbush Subdivision
R.G. Robinson and Associates Ltd. re: Horseshoe Highlands
Phase I
R.G. Robinson and Associates Ltd. re: Harbourwood
Subdivision Phase III
Fred V. Hodges re: hydro installation to Ontario
Paving Plant
Fred Haughton, Public Services Administrator memo re:
Landfill Site burning/stumps
Fred Haughton, Public Services Administrator re: letter
to Michael Shain, Solicitor concerning amendment to
haul route by-law
Michael W. Shain, Township SQlicitor re: Township of
Oro Agreement Drains
PLANNING AND DEVELOPMENT
Jim Shellswell, C.B.O. re: Monthly Activity Report for
Apri11989
Mr. Allen Quinlan re: erosion problem; Lot 4, Concession 1
Gregory W. Howard re: Lots 23, 119 & 120 and Pt. Lots
121 & 122, Plan 626 re: work done on Township property
(promenade)
Robert James, Animal Control/By-law Enforcement Officer
re: Noise By-law
Central Ontario Planner Conference, June 15, 1989
Barrie Automotive Flea Market Associ.ét.ion re: Inherent
Hazard land rezoning to Highway Commercial
COMMUNITY SERVICES
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Motion NO.1
Moved by Crawford, seconded by Burton
It is recommended that the confidential correspondence from
Michael W. Shain, Township Solicitor, with regards to
Howard Rogers, Lots 71 - 75, Plan 709 be received and
further the Administrator/Clerk indicate to the Township
Solicitor that the Township concurs with the recommendations
contained in the said confidential correspondence and
further that these recommendàtions be included in the report
to Council with regards to the deeming by-laws, By-laws 88-101
and 88-102 with reference to the Special Public Meeting
held on March 28, 1989.
Carried.
Motion No.2
Moved by Caldwell, seconded by Johnson
It is recommended that the confidential correspondence from
Michael W. Shain, Township Solicitor, concerning Allman
correspondence, Lot 341, Plan 626, be received and further
the Administrator/Clerk is to redistribute this correspondence
along with the report from Township Planner Bev Nicolson
once the comments of the Public Services Administrator
have been received.
Carried.
Motion No.3
Moved by Burton, seconded by Crawford
It is recommended that the confidential correspondence from
Michael W. Shain with regards to B.A.F.M.A. and the licencing
by-law be received and further the Administrator/Clerk,
Animal Control/By-law Enforcement Officer and Township
Solicitor prepare a draft by-law for a future Committee
of the Whole Meeting.
Carried.
Motion No.4
Moved by Crawford, seconded by Burton
It is recommened that correspondence from Michael W.
Shain, Township Solicitor, with regards to a proposed
campground by-law be received and referred to the Animal
Control/By-law Enforcement Officer and Township Solicitor
to prepare the appropriate amendments and bring forward
a draft by-law to a future Committee of the Whole Meeting.
Carried.
Motion No.5
Moved by Johnson, seconded by Caldwell
It is recommended that the confidential appraisal from
Indicom for the Roads Garage be received.
Carried.
Motion No.6
Moved by Caldwell, seconded by Johnson
It is recommended that the correspondence from Fred V.
Hodges concerning Ontario Hydro's installation of a new
hydro line to provide power to Ontario Paving's asphalt
plant located on Cashway Road be referred to the Public
Services Administrator for a reply with a copy to Council.
Carried.
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Motion No.7
Moved by Caldwell, seconded by Johnson
It is recommended that the memo from the Public Services
Administrator Fred Haughton concerning burning at the
Landfill Site as well as disposing of stumps be received
and further the Township's position on the above two
concerns are as follows:
(a)
Burning - be permitted provided local residents
within 1 mile, be notified 1 week prior to burning
until July 1, 1989 and be reviewed;
(b)
Stumps - ber permitted until July 1, 1989 and be
reviewed when we implement total garbage pick-up
and recycling and tippage fees be implemented at
that time based on neighbouring municipalities
rates.
Carried
Motion No.8
Moved by Burton, seconded by Crawford
It is recommended that the report from Fred Haughton,
Public Services Administrator concerning the Roads
Department garage roof repair be received and further
he proceed to have Mr. D. Hayes Roofing proceed with
repairs for a cost of $5,100.00.
Carried.
Motion No.9
Moved by Crawford, seconded by Burton
It is recommended that the correspondence from Fred
Haughton, Public Services Administrator concerning
amendments to the proposed haul route by-law be received
and further the Administrator/Clerk direct Michael Shain,
Township Solicitor, to prepare the haul route by-law
with the suggested amendments of the Public Services
Administrator.
Carried.
Motion No. 10
Moved by Johnson, seconded by Caldwell
It is recommended that the correspondence from Michael
w. Shain concerning Township of Oro Agreement Drains be
received and further the Public Services Administrator
is to advise those affected by this drainage problem that
there are no agreements registered on title. Carried.
Motion No. 11
Moved by Caldwell, seconded by Johnson
It is recommended that we go In-Camera @ 7:51 p.m. with
Fred Haughton, Public Services Administrator.
Carried.
Motion No. 12
Moved by Johnson, seconded by Caldwell
It is recommended that we rise and report from In-Camera
@ 8:10 p.m. Carried.
Motion No. 13
Moved by Crawford, seconded by Caldwell
It is recommended that the Administrator/Clerk be allowed
to attend the Canadian Association of Municipal Administrator's
Conference to be held in Hamilton from June 28 to July 1,
1989. Carried.
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Motion No. 14
Moved by Johnson, seconded by Burton
It is recommended that the correspondence from R.G.
Robinson and Associates Ltd. with regards to a request to
reduce the Letter of Credits for Harbourwood Subdivison,
Phases IIA, lIB and III be received and further the
Treasurer is to reduce the above noted letters of credit
to the following amounts:
(a)
(b)
Phase IIA - no release of securities;
Phase lIB - reduction in the existing
from $192,800.00 to $114,130.00;
Phase III - reduction in the existing
from $537,700.00 to $345,470.00.
Letter of Credit
(c)
Letter of Credit
Carried.
Motion No. 15
Moved by Caldwell, seconded by Burton
It is recommended that the confidential memo from David
S. White, Township Solicitor, with regards to Horseshoe
Highlands Subdivision Phase 1 be received and further
the Administrator/Clerk indicate that the lot levies
for this Phase of the Subdivision are to be $2,000.00 per lot
and further the Administrator/Clerk is to indicate that
they would like to see this Subdivision Agreement prepared
for signature prior to May 15, 1989 Council Meeting. Carried.
Motion No. 16
Moved by Crawford, seconded by Burton
It is recommended that the correspondence from John
Buckley with regards to the transfer of concession equipment
from the Oro Arena Community Centre to the Concession
booth at the Oro Memorial Park be received and further the
Administrator/Clerk is to advise Mr. Buckley that the
recommendation of the Oro Community Centres, Parks and
Recreation Committee and Council is that no equipment
other than that included in his lease, be transferred.
Carried.
Motion No. 17
Moved by Burton, seconded by Crawford
It is recommended that the monthly activity report from
Chief Building Official Jim Shellswell for the month of
April 1989 be received.
Carried.
Motion No. 18
Moved by Burton, seconded by Crawford
It is recommended that the correspondence from Allen
Quinlan with regards to an erosion problem on his farm
located on Lot 4, Concession 1, be received and referred
to the Township Engineer for comments and further the
Nottawasaga Valley Conservation Authority be contacted for
their comments. Carried.
Motion No. 19
Moved by Crawford, seconded by Burton
It is recommended that the report from Robert James,
Animal Control/By-law Enforcement Officer with regards
to a proposed noise by-law and the purchase of a decimeter
be received and further the Animal Control/By-law
Enforcement Officer is to further investigate any
alternative decimeters available and the associated costs
and report back to Council at the earliest possible date
with a recommendation of which decimeter should be
purchased.
Carried.
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Motion No. 26
Moved by Caldwell, seconded by Johnson
It is recommended that we rise and report from In-Camera
@ 11:20 p.m. Carried.
Motion No. 27
Moved by Johnson, seconded by Caldwell
It is recommended that Section 21(d) of By-law No. 87-46
be suspended to allow the meeting to proceed past the
11:00 p.m. adjournment hour. Carried.
Motion No. 28
Moved by Johnson, seconded by Caldwell
It is recommended that the request of Douglas G. Bevan,
Part Lot 1, Plan 1230, Concession 12, regarding an
extension of the existing Affidavit/Agreement to reside
in a trailer while his existing dwelling is being
reconstructed be granted to September 1, 1989 under the
following conditions:
(a)
that Mr. & Mrs. D. Bevan sign a new Agreement/
Affidavit that has been approved by Council to
include the following:
(1) a new Letter of Credit or certified cheque for
$5,000.00 to be retained by the Township until
November 1, 1989 or until the conditions of the
Affidavit/Agreement are met to the sole
satisfaction of the Township.
Carried.
Motion No. 29
Moved by Caldwell, seconded by Burton
It is recommended that the Agreement of Purchase and Sale
from William Pepper for property located on Part of Lot
16, Concession 14 (Site 17) be accepted subject to the
following conditions:
( 1 )
( 2 )
( 3 )
standard Township development clauses be included;
Purchaser to pay for Vendor's survey
Purchase price be amended to $200,000.00.
Carried.
Motion No. 30
Moved by Burton, seconded by Crawford
It is recommended that we do
now adjourn @ 11:30 p.m. Carried.
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Clerk Robert Small
Re&be!:~