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07 27 1989 COW Minutes .. '" THE CORPORATION OF THE TOWNSHIP OF ORO COMMITTEE OF THE WHOLE MEETING REPORT NO. 89-13 :00 A.M.-COMMITTEE ROOM Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Present: Note: Councillor Allan Johnson did not arrive until 11:10 A.M. due to a previous commitment. Mr. Leo Longo, Solicitor, Mr. & Mrs. P. Trotter, Ms. Beverly Nicolson, Mr. Glen Bidwell, Mr. Charles Simpson, Mr. Ken Tran, Mr. Fred Haughton, Mr. R. James, Mr. J. Hare, Dr. A. Beaton, Mr. E. Hall, Mr. Michael Shain, Township Solicitor, Mr. Abul Ahmed, Mr. H. Buechin, Mr. Doug Christie, Solicitor, Mr. Mobin Ahmed Also Present Were: Reeve Robert E. Drury chaired the meeting. 1. 2. (a) I I DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST None lared DEPUTATIONS 9:00 a.m. Mr. Leo Longo, Solicitor, was present to discuss Township legal matters. (This portion of the meeting was held in Camera). (b) 10:15 a.m. Mr. and Mrs. P. Trotter were present to discuss with the Committee a problem with dogs in their neighbourhood; also present at this portion of the meeting was Mr. Robert James, Animal Control/By-law Enforcement Officer. (c) 10:40 a.m. (d) 10:51 a.m. , Mr. Dennis Tuck along with Mrs. Beverly Nicolson, Township Planner, were present to discuss a proposed Plan of Subdivision located on Part of Lot 20, Concession 5, (This portion of the meeting was held in Camera) . Mr. Glen Bidwell, Mr. Charles Simpson, and Mr. Ken Tran along with Publi Services Administrator, Fred Haughton, were present to discuss the status of the Fairground property. (This portion of the meeting was held in Camera). Mr. John Hare, Dr. Anita Beaton, and Mr. E. Hall, representing the Jarratt/ Coulson and District Residents Association were present to discuss the proposed Buffalo Springs Subdivision with the Committee; (e) 11:34 a.m. The following points were raised: 1) Effect of this development on environment; 2) Effect on the existing water table. Mr. Hall apologized to the Committee for some of the contents contained recently distributed ratepayers news ters concerning the proposed Buffalo SprinGs Subdivision. - 2 - (f) 2:30 p.m. Mr. Doug Christie, Solicitor, Mr. H. Buechin, Mr. Abul Ahmed, Mr. Mobin Ahmed, senting Oro Camping and Heidi's Campground, along with the Township Solicitor, Michael Shain, Ms. Beverly Nicolson, Township Planner, and R. James, Animal Control/By-law Enforcement Officer, were present to consider a proposed draft By-law respecting the licencing, regulating and governing of Trailer Parks. 3. FINANCE, ADMINISTRATION AND FIRE The following correspondence and items for discussion were presented: (a) Township of Howick re: Pesticide and Herbicide Containers (b) Barrie and District Association for People with Special Needs re: Lockwood (c) O.M.E.R.S. re: Pensions for Municipal Elected Officials (d) Canada Post re: New Retail Postal Outlet, Coulson, Ontario (e) Township of Hope re: Conservation Authority Regulations (f) A.M.O. re: position of Development Charges Act (g) One Day Workshop - writing to sell (h) W. Henry Sander, Treasurer re: Debenture Costs (i) B.S.I. re: quotation for a wall mounted phone (j) Hofstetter re: quotation on a paper shredder (k) Peter Mills, Stewart, Esten re: confidential correspondence re: A. J. Brown (1) Robert W. Small, Administrator/Clerk, amended Statement on Candidates Disclosure, Part II (m) County of Simcoe re: Draft terms of reference for a study of the County of Simcoe in to consider reorganization of the County structure (n) Paul Eenhoorn, Fire Chief, report re: Fireworks display, Barrie Speedway (0) Darlene Shoebridge, Deputy-Clerk re: termination of employme:1t (p) Knights of Columbus re: Sial Occasion Permit re: B.A.F.M.~. (r) reement re: Robert James, Animal Control/By-law Enforcemen~ Officer, annual contract 4. PUBLIC WORKS The following correspondence and items for discussion were presented: (a) Township of Essa re: Resolution re: Amendment to Pesticides Act (b) Ronald G. Sparks, Solicitor, re: confidential correspondence (c) Frank Congdon re: permission to install a water pipe, Lots 56 and 57 to Lot 33 & 34, Plan 798 (d) R. G. Robinson & Associates Ltd. re: Horseshoe Highlands well pumphouse (e) Susan Grant re: condition of the 9th & lOth line concerning 1 trucks (f) HazMat Canada re: Hazardous Mater 1 Management Conference, September 25-27, 1989 (g) F Haughton, Public Services Administrator re: repairs to rty at area bridge known as Shelswell Bridge of Transportation re: confident 1 correpondence re: Part of Lot 20, Concession (i) Ministry of the E ronment re: grant under Waste Management Improvement Program (j) Busch-Coskery of Canada Inc. re: quotation on blue boxes - 3 - 5. PI~NNING AND DEVELOPMENT The following correspondence ~nd items for discussion were presented: I, (a) Letter to Ministry of Mun:cipal Affairs from B.M. Thompson re D.P. Amendment No. 36 (b) Larry Marples re: Sales Trailer on Lot 13 of the 1st Phase of Horseshoe Valley (c) A. C. Beaton re: Sarjeant Co. rezoning (d) Hardwood Hills re: Sarjeant Co. rezoning (e) Nel and Norman Newell re: Sarjeant Co. rezoning (f) Barry and Shirley Norman re: Sarjeant Co. rezoning (g) Lynn Murray and B. Gauld re: Sarjeant Co. rezoning (h) Mr. & Mrs. G. Mostrey re: Sarjeant Co. rezoning (i) Jarratt-Coulson & District Residents Association re: Sarjeant Co. rezoning (j) Ministry of Municipal Affairs letter to Fran Hanney re: O.P. Amendment No. 37 (k) P. Hull and J. M. Rolland re: Buffalo Springs (1) R. James, Animal Control/By-law Enforcement Officer re: monthly report for the month of June 1989 (m) Beverly Nicolson, Townsh Planner re: matters referred by Council (n) Recommendations from the Planning Advisory Committee Meeting held on Thursday, July 13, 1989 (0) Robert W. Small, Administrator/Clerk, memo and reports re: Lot 341, Plan 626 (Al n) (p) Mr. & Mrs. Tom A. Bosker, confidential correspondence re: Orai problem (Big Cedar) (q) CC Tatham & Associates Ltd., confidential correspondence re: Hastings Subdivision (r) Bev Nicolson, Township Planner, memo re: Letter of Credit for Everton Ellis (s) Ron Kolbe, Chief Building Official, report re: Tom Bosker, drainage problem (t) The Jarratt-Coulson and District Residents Association re: Buffalo Springs 6. COMMUNITY SERVICES The following correspondence and items for discussion were presented: (a) L.S.R.C.A. re: results of the Broken Paddle Canoe Race 7. O'l'HER BUS INESS (a) Council directed the Adm strator/Clerk to have the Acting Chief Building Official prepare a report on the current status of any developments at Hardwood Hills. (b) The Administrator/Clerk was directed to have the Township Engineer check on any drainage problems being encountered conce ng the Audubon Subdivision located in the hamlet of Shanty Bay. - 4 - MOTION NO.1 Moved by Burton, seconded by Cr ord It is recommended that we go In-Camera @ 9:05 a.m. Carried. MOTION NO.2 Moved by Caldwell, seconded by Burton It is recommended that we rise and report from In-Camera @ 10:10 a.m. Carried. MOTION NO.3 Moved by Caldwell, seconded by Burton It is recommended that we go In-Camera @ 10:40 a.m. with Township Planner, Beverly Nicolson present. Carried. MOTION NO.4 Moved by Burton, seconded by Caldwell It is recoIT~ended that we rise and report from In-Camera @ 10:45 a.m. Carried. MOTION NO.5 Moved by Caldwell, seconded by Crawford It is recommended that the Administrator/Clerk invite Mrs. Lynn Cranny and Vic Parsons to next Committee of the Whole meeting. Carried. MOTION NO.6 Moved by Caldwell, seconded by Crawford It is recommended that we go In-Camera @ 10:51 a.m. Carried. MOTION NO.7 Moved by Caldwell, seconded by Johnson It is recommended that we rise and report from In-Camera @ 11:30 a.m. Carried. MOTION NO.8 Moved by Burton, seconded by Crawford It is recommended that the Corporation of the Town ip of Oro support the resolution from the Township of Howick concerning the return and recycling of sticide and herbicide containers. Carried. MOTION NO.9 It is recommended that the Administrator/Clerk be permitted to the Writing Seminar to be held in Toronto on November 27, 1989. Carried. MOTION NO. 10 It is that the memo from W. Henry Sander, Treasurer re: Debenture Costs rece Carried. - 5 - MOTION NO. 11 Moved by Johnson, seconded by Caldwell It is recommended that the sal for an additional e irit telephone set from BSI be approved. Carried. MOTION NO. Moved by Crawford, seconded by Burton It is recommended that the quotation from Hofstetters Business Products Limited for a Datatech 386JDC Shredder, IS" throat, 110 volt power in the amount of $2,379.00 plus the applicable taxes be approved. Carried. MOTION NO.1 Moved by Johnson, seconded by Caldwell It is recommended that the amended Clerk's statement on Candidates Disclosure Part II for Oro Township Council be received. Carried. MOTION NO. 14 Moved by Caldwell, seconded by Johnson It is recommended that report from the County of Simcoe Warden re: Terms of Reference to be used in the County ization Study be received and the Administrator/ Clerk is hereby directed to advise the Warden of the following COIT~ents: That a copy of Oro's response to County Restructing rt be forwarded and the Township of Oro does not necessarily agree with all the terms of reference re above and further Council feels local level municipal staff should be represented on the County Study Committee. Carried. MOTION NO. 15 Moved by Burton, seconded by Crawford It is recommended that the report from Paul Eenhoorn, Chief, concerning the fireworks display at the Barrie Speedway received and adopted and further a charge of $100.00 be assessed for this event and further the event be finished no later than 11:00 p.m. and the operator be charged with the responsibility of noti t residents within Concession 8 & 9, between County Road 20 and Highway #11. Fire Carried. MOTION NO. Moved by Burton, seconded by Crawford It is recommended that the resignation of the Deputy-Clerk/ Administrative Secretary, Darlene Shoebridge, be accepted with regret, to become effective August 21, 1989. Carried. MO'l'ION NO.1 Moved by Crawford, seconded by Burton It is recommended that the request of the Knights of Columbus to secure a Special Occasion Permit to operate a beer garden rinG annual Fall Barrie Automotive Flea Market to be he Š 7-10, 1989, be received and further the Administrator/Clerk indicate to the Knights of Columbus that Corporation of the Townsh of Oro has no object to +- 1-- .~~ ~ h +- ~ ; ~ ; ~ ~ +- h ~ - .~ - ..- ~ L - 6 - MOTION NO. 18 Moved by Crawford, seconded by Johnson It is recommended that the correspondence from the Townsh of Essa concerning proposed amendment to the Pesticide Act and subsequent resolution referred to the Public Services Administrator for comment and a report back to Council. Carried. MOTION NO. 19 Moved by Burton, seconded by Crawford It is recommended that the proposed contract between the Corporation of the Township of Oro and Robert James, Animal Control/By-law Enforcement Officer be approved and further the Reeve and Administrator/Clerk be authorized to sign the contract. Carried. MOTION NO. 20 Moved by Crawford, seconded by Johnson It is recommended that the correspondence from Ronald G. Sparks, Sol itor, concerning George and Margaret Drinkle, Part of Lot 1, Concession 14, Oro Township and their related drainage concern be rred to the Public Services Administrator for a report back to Council. Carried. MOTION NO. 21 Moved by Burton, seconded by Crawford It is recommended that the correspondence from Frank Congdon re: his request to install a water pipe under the road from Lot 56 and 57 to Lot 33 and 34, Plan 798, be received and referred to the Public Services Administrator Fred Haughton, for a report back to Council. Carried. MOTION NO. 22 Moved by Crawford, seconded by Burton It is recommended that the correspondence from Susan Grant concerning the condition and use of gravel trucks on the lOth Line be received and referred to the Public Services Administrator for a report back to Council, Carried. MOTION NO. 23 Moved by Crawford, seconded by Johnson It is recommended that the correspondence concerning HazMat C Conference to be held on hazardous materials be rece and referred to the Public Services Aadministrator and Fire Ch f for comment. Carried. - 7 - MOTION NO.2 Moved by Crawford, seconded by Johnson It is recommended that the report from Fred Haughton with regards to repairs to property at area bridge known as Shelswell bridge be received and the repairs be carried out as indicated in the above noted report, providing Mr. Dale provides the Municipality with an agreement suitable to the Corporation of the Township of Oro and its Solicitor; and further that this work be done within the existing budget. Carried. MOTION NO. 25 Moved by Crawford, seconded by Burton It is recommended that the confidential correspondence from the Ministry of Transportation concerning property known as Part of Lot 20, Concession 7, be received and further that the Township is not interested at that price. Carried. MOTION NO. 26 Moved by Burton, seconded by Johnson It is recommended that the correspondence from the Ministry of the Environment concerning the Municipality receiving $36,500.00 grant under the Ministry of the Environment Waste Management Improvement Program be received and referred to the Public Services Administrator for implementation. Carried. MOTION NO. 27 Moved by Johnson, seconded by Burton It is recommended that the quotation from Busch-Coskery of Canada Inc. re: 5,000 BC-2000 Curbside Collectors be received and further the Administrator/Clerk be authorized to order the 5,000 blue boxes at a cost of $5.83 a unit. Carried. MOTION NO. 28 Moved by Crawford, seconded by Burton It is recommended that the correspondence from Larry Marples of Homelife Real Estate concerning the installation of a sa s trailer on Lot 13, Fairway Drive, Phase I of Horseshoe Valley Developments be received and referred to Township Planner for a report back to Council. Carried. MOTION NO.2 Moved by Crawford, seconded by Johnson It is recommended that the following correspondence be received and acknowledged: A.C. Beaton, Hardwood Hills, Nel and Norman Newell, Barry and Shirley Norman, Lynn Murray and B. Gauldie, Mr. and Mrs. . Mostrey, and Jarratt/Coulson & District Residents Assoc ion. Carried. - 8 - MOTION NO. 30 Moved by Burton, se by C ord It is recommended that we suspend Section 2l(d) of By-law 89-36 to allow the Committee Meeting to extend past the 4:00 p.m. adjournment hour. Carried. MOTION NO. 31 Moved by Crawford, seconded by Burton It is recommended that the correspondence from Phillip Hull and Joanne M. Rolland with rds to Buffalo Springs be received and acknowledged. Carried. MOTION NO. 32 Moved by Johnson, seconded by Burton It is recommended that the report from the Animal Control/ By-law Enforcement Officer, Bob James, concerning his monthly activities for the month of June 1989, be received. Carried. MOTION NO. 33 Moved by Crawford, seconded by Johnson It is recommended that the report from Robert James, Animal Control/By-law Enforcement Officer concerning by-law infractions be received. Carried. MOTION NO. 34 Moved by Crawford, seconded by Burton It is recommended that the report from Beverly Nicolson concerning Mr. Mel Jamieson's correspondence re: Lot 20, Concession 6, be received and further the Township Planner is hereby directed to correspond with Mr. Jamieson outlining the content of her report and recoIT~endation. Carried. MOTION NO. 35 Moved by Burton, seconded by Johnson It is recommended that the report of Beverly Nicolson concerning Mrs. E. D. Murray, West Part Lot 23, Concession 11, correspondence be received and further the Township Planner is hereby directed to correspond with the Murrays and advise them that subject to the Planning Department receiving a site plan indicating accurately building locat s, area of home occupation and illustrating the availability of ing that Council would support their request for recognition of a home occupation under By-law No. 1031, as amended. Carried. - 9 - MOTION NO. 36 Moved by Crawford, seconded Johnson It is recommended that the report of Bev Nicolson, Township Planner, concerning correponsence from Catherine Mulder, East Part Lot 26, Concession 5, be received and further the Township Planner is hereby directed to send Mrs. Mulder a letter indicating Council is awaiting the results of a study of the "NA" prior to making a decision and in addition in order to review her request, we require a full and complete description of her lands and a plan of the property. Carried. MOTION NO. 37 Moved by Johnson, seconded by Burton It is recommended that Development Application P28/89 (Finnis), an application to rezone from Shoreline Residential to General Residential use, proceed to the ired public meeting. Carried. MOTION NO. 38 Moved by Burton, seconded by Crawford It is recommended that Development Applciation P27/89 (Mawdsley) , an application to rezone from Agriculture to Rural Residential use, proceed to the required public meeting. Carried. MOTION NO. 39 Moved by Burton, seconded by Crawford It is recommended that Development Application Pl/89 (Scott silo Construciton), an applciation for an Official plan and Zoning By-law Amendment for Part of Lot 11, Concession 10, for a proposed plan of subdivision be deferred to allow an opportunity for the applicants to meet with Council. Carried. MOTION NO. 40 Moved by Johnson, seconded by Burton It is recoromended that Development Applications which are a rezoning from Agricultural to Rural Residential resulting from an approval by the Committee of Adjustment or a Conversion Application which conforms to the affic 1 Plan, proceed directly to Council and a Public Meeting without going to the Planning Advisory Committee, and that the Planning Advisory Committee be notified of the ication proceeding in this manner. Carried. MOTION NO. 41 Moved by Johnson, seconded by Burton It is recommended that a Public Meeting be held on Application Pl/87 (Arbour) in conjunction with Application P16/89 (MSL) Public Meeting and that the concerns listed below be addressed in advance of such a meeting: (1) Lot size be revised to not less than 21,781 square feet; (2) That lands to the south be incorporated in the design, to the satisfaction of Council; - 10 - MOTION NO. 41 - cont'd (3) That a northerly road allowance be placed with a 100 foot wide parkette; (4) The hydrology report and all necessary studies to justify development be completed a minimum of one week prior to the Public Meeting tentatively I scheduled for September. !MOTION NO. 42 Moved by Johnson, seconded by Crawford Carried. It is recommended that amended Development Application P26/89 (Douglas), an application to rezone the west part of Lot 28, Concession 3, from Natural Area to General Residential, proceed to the required public meeting. Carried. MOTION NO. 43 Moved by Johnson, seconded by Burton It is recommended that Development Application P27/89A (Caldwell), an application to rezone from Agriculture to Rural Residential use, proceed to the required public meeting. Carried. MOTION NO. 44 Moved by Crawford, seconded by Burton It is recommended that the correspondence from Robert W. Small, Administrator/Clerk concerning correspondence and reports with regards to Lots 341, Plan 626, (Allman) ¡be received and further the recommendations contained in lithe report from Beverly Nicolson dated April 25, 1989, be [¡adopted and conveyed in correspondence to Mr. Allman. Carried. MOTION NO. 45 Moved by Crawford, seconded by Johnson It is recommended that the confidential correpondence from Mr. and Mrs. Tom A. Bosker, concerning drainage problems on Lot 105, Concession 13, (Big Cedar) be referred to the Acting Chief Building Official for a reply to the Bosker's with a copy to Council and further if Mr. and Mrs. Bosker are not satisfied with this communication, a date and time be set to meet with Council at a future Committee of the Whole Meeting. Carried. MOTION NO. 46 Moved by Burton, seconded by Crawford It is recommended that the memo from Beverly Nicolson, Township Planner, concerning the Everton Ellis agreement be received and adopted. Carried. - 11 - MOTION NO. 47 Moved by Crawford, seconded by Johnson It is recommended that the report from Ron Kolbe, Acting Chief Building Official, concerning correspondence from Mr. and Mrs. Bosker re: drainage problems, Lot 105, Concession 13, be received and further Mr. Kolbe is hereby directed to correspond with the Boskers indicating the I content of his report. Carried. MOTION NO. 48 Moved by Johnson, seconded by Burton It is recommended that the Draft By-law for the Corporation of the Township of Oro respecting the licencing and regulation and governing of trailer parks be referred to Michael Shain, Township Solicitor, along with the comments of Oro Camping and Heidi's Campground for further consideration and a report back to Council Carried. MOTION NO. Moved by Burton, seconded by Crawford It is recommended that the following correspondence be received and filed: 3. (b) Barrie and District Association for People with Special Needs re: Lockwood (c) O.M.E.R.S. re: Pensions for Municipal Elected Officials (d) Canada Post re: New Retail Postal Outlet, Coulson, Ontario (e) Township of Hope re: Conservation Authority Regulations (f) A.M.O. re: position of Development Charges Act (k) Peter Mills, Stewart, Esten re: confidential correspondence re: A.J. Brown 4. (d) R.G. Robinson & Associates Ltd. re: Horseshoe Highlands well pumphouse 5. (a) Letter to Ministry of Municipal Affairs from B.M. Thompson re: O.P. Amendment No. 36 (j) Ministry of Municipal Affairs letter to Fran Hanney re: O.P. Amendment No. 37 (q) C.C. Tatham & Associates Ltd., confidential correspondence re: Hastings Subdivision (t) The Jarratt-Coulson and District Residents Association re: Buffalo Springs 6. (a) L.S.R.C.A. re: results of the Broken Paddle Canoe Race MOTION NO. 50 Moved by Crawford, seconded by Johnson It is recommended that the Administrator/Clerk be authorized to prepare two Job Descriptions for the following two positions: (a) Deputy-Clerk (b) Administrative Secretary and further that he be authoriz to advertise the position of Deputy-Clerk in the Barrie and 0 11ia Newspapers, as well as Municipal World and further the position of n trat Secretary be posted internally and externally hiring for the above two positions. Carried. [I and II II II II I, Ii 12 - MOTION NO. 51 -----_._--- J ~.nson f secon Crawf rd It is recor:21ended that Paul Eenhoorn, Fire Ch f f be authorlZ ~o hire Brian E. S lswell Construct, to build an addition to Station 2 Fire Hall, Hawkestone, at a cost $58,400.00. Carried. MO'!'ION NO. 52 ---- Moved by Burton, se by C It is reco~~ended that we do now adjourn @ 4:56 p.m. Carri /}Æ~ Rl:ve~'ï;-ert E. 1JJ ~/~~~~~ ~ Small