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08 28 1989 COW Minutes \, .' , y . « THE CORPORATION OF THE TOWNSHIP OF ORO COMMITTEE OF THE WHOLE MEETING REPORT NO. 89-15, MONDAY, AUGUST 28, 1989 @ 9:00 A.M. COMMITTEE R Present: Absent: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Councillor David Burton Mr. Fred Haughton, Mr. Henry Sander, Mr. Bill Purcell, Mr. Gord Elder, Mrs. Shirley Chapman, Mrs. Noreen Ede, Mrs. Ellen King, Mr. John Metlot, Mr. Ross Foley, Mrs. Hans Baehr, Mr. Ron Robinson, Mr. G. Condor, Mr. Norm Shellswell, Mr. Peter Mantzioris, Mr. Barry Peyton, Mr. Iver McMillin, Mr. J. Dick, Miss. Kathy Dauphin Note: Reeve Robert E. Drury arrived at the meeting @ 11:07 a.m., he was detained due to an earlier meeting. 1. Deputy Reeve David Caldwell chaired the meeting. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None declared. 2. DEPUTATIONS: (a) 9:15 a.m. (b) 10:10 a.m. (c) 1:12 p.m. (d) (e) 2:12 p.m. (f) 2:40 p.m. Mr. Fred Haughton, Public Services Administator was present to discuss items listed in his memo to Council. (Item 4a, on the agenda) Mr. W. A. Purcell, President of the Board of Directors of the Big Cedar (Oro) Residents Association, addressed the Committee on behalf of other board members present, concerning the following issues: (a) (b) (c) Bass Lake Side Road; the 11th Line; proposed walkway (13th Concession). Mr. G. Condor, Solicitor, and Mr. Norm Shelswell spoke to the Committee with regards to Lot 76, 77, 78, 79 and 124, Plan 967, with regards to a future Committee of Adjustment Application and a request to Council to indicate their approval for a right-of-way over some of the above-noted lots. Note: Mr. W. Leslie, Solicitor, and Mr. Michael Shain, Solicitor, were unable to attend this meeting. Mr. Peter Mantzioris and Mr. Barry Peyton, representing Reid and Associates were present to discuss a development proposal. (This port of the meeting was held in Camera). Mr. Iver McMillin, Mr. J. Dick and Ms. Kathy Dauphin from the Ministry of Natural Resources were present to discuss the Alexander Pit. (This portion of the meeting was held in Camera) '" , , " - 2 - 3. FINANCE ADMINISTRATION AND FIRE The following correspondence and items for discussion were presented: (a) Mayor Bob Sullivan, Township of Penetanguishene re: Terms of reference, County Government (b) Harry Adams, Warden, County of Simcoe re: Terms of Reference County of Simcoe Study (c) Liquor Licence Board re: Caribou Inn (d) Essex County Flood Relief Committee re: Donation (e) Live Stock Valuer Report re: Lamb Killed (Mawdsley) (f) Live Stock Valuer Report re: Calf Killed (Mawdsley) (g) Cecelia Kochuta re: Confiden ial Correspondence re: Lot 24, Plan 863 (h) Robert W. Small, Administrator/Clerk, Report re: Area Municipalities Clothing Allowance Policies (i) M. Shain, Township Solicitor, re: Pending Local Improvement (j) Orillia Agricultural Society re: Fall Fair September 8, 198) (k) Resolution re: Remedial Work Lot 5, Pam/Reg (Audubon Subdivision) (1) Lot 53, Plan 626, Swallow Agreement (m) J. R. Cockburn, Solicitor, re: Wakeman, Part 1, Plan 51R-15707, Part of Lots 21 and 22, Concession 5 Draft 4. PUBLIC WORKS: The following correspondence and items for discussion were presented: (a) Fred Haughton, Public Services Administrator, Memo re: Items to be discussed with Council (b) Fred Haughton, Public Services Administrator, Report Re: A. G. Cook Entrance to Pit (c) Fred Haughton, Public Services Administrator Report re: Seeley and Arnill Site Plan (d) Fred Haughton, Public Services Administrator Report re: E. Whitlocki Correspondence re: Bass Lake Side Road (e) Fred Haughton, Public Services Administrator, Report re: Bell Free Trench (f) Fred Haughton, Public Services Administrator, Report re: Memo on Water Meters (g) R. G. Robinson and Associates re: Horseshoe Highlands Reports 60 to 61 (h) Recommendation re: Interim Payment of Subsidy from the Ministry of Transportation (i) Ministry of Transportation re: Concession 12 (j) Ron and Gloria Drysdale re: Garbage Collection (k) Carol Hall re: Garbage Dumpster - Carthew Bay (1) R. G. Robinson and Associates Limited re: Subdivision Developments/Fire Hydrants Installation Part 4, West Half Lot 16, 5. PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: (a) R. James A.C.B.L.E.O. re: Memo on Environment Ontario Courses re: Noise Abatement (b) R. James A.C.B.L.E.O. re: Monthly report for July 1989 (c) Bev Nicolson, Township Planner re: Report on Conversion Rezoning Application P-29/89 (Wright) (d) Bev Nicolson, Township Planner re: Memo for an Official Plan Amendment, Site Plan Control . , " - 3 - II (e) Bev Nicolson, Township Planner re: Memo for a Temporary Zoning Administrator (f) Bev Nicolson, Township Planner re: Memo to attend Communication Skills Seminars (9) Ron Watkin, Ainley and Associates, Letter to Rocco Calautti (h) Ron Watkin, Ainley and Associates, re: Horseshoe Valley Phase IV-B (i) Ron Robinson and Associates re: Evaluation (j) Mr. B. Keating re: Request to demolish house one year following construction of new dwelling (k) Mrs. S. K. Harbinson re: Lot 28, Concession 5 (1) Mr. I. P. Maltzow re: Demolition Permit Lot 36, Plan 952 (m) W. D. Kirby and Associates re: Meeting to discuss Seeley and Arnell Licence Application (Mr. and Mrs. Beaton, Lynn Murray, Bob Gauldie, P. Walsh, S. Norman, Mr. and Mrs. D. Viney, and Mr. and Mrs. G. Handy) (n) Nottawasaga Valley Conservation Authority re: Official Plan Amendment for Infilling on Unassumed Roads (0) Ontario Municipal Board Decision re: Duchnaj (p) Peto MacCallum Limited re: Letter to R. G. Robinson concern Oro Industrial Park (q) E. J. Beaton, re: Interim Control By-law (r) G.W. Jorden, Jorden and Jones re: Confidential Corre concerning Part of the East Half of Lot 34, Concession I (s) Ministry of Municipal Affairs re: Proposed Plan of Subdivis Part Lot 1, Concession 14 (t) E. T. Beaton and A. C. Beaton re: Seeley and Arnill Aggregates Licence Application (u) Ministry of Municipal Affairs re: Approval of Official Plan Amendment No. 38 (v) Ministry of Natural Resources re: Truax Amended Licence (w) R. G. Robinson and Associates re: Letters to D. S. White, Solicitor, and Mr. D. Morrow, Simcoe County District Health Unit, re: Horseshoe Highlands, Phase II (x) Knox, Martin, Kretch Limited re: Horseshoe Highlands Phase IV-B Draft Plan of Subdivision Phase IV Cul- e-sac 6. COMMUNITY SERVICES: The following correspondence and items for discussion were presented: (a) Allan B. Storey re: Lot 44, Plan 875, Concession 9 (b) Ministry of Tourism and Recreation re: Community Waterfront Program (c) Mr. R. W. Birnie re: Letter to Small Craft Harbours Branch re: Cartherw Bay Dock (d) Big Cedar Residents Association re: Concession 13 (e) Mr. Lessard re: Use of Old Town Hall and Liquor Permit (f) Oro Township Horticultural Society - Thankyou Card for Donation Proposed Walkway MOTION NO.1 Moved by Crawford, seconded by Johnson It is recommended that the K. J. Beamish Holdback invoices of $13,000.00 form part of the 1989 budget amount of $1,250.000. Carried. - 4 - MOTION NO.2 Moved by Crawford, seconded by Johnson It is recommended that the invoice for up to $1,000.00 for a new Roads Department Complex proposal from Bertram Brothers, be authorized as part of 1989 budget amount of $1,250,000.00. Carried. MOTION NO.3 Moved by Drury, seconded by Johnson It is recommended thæ the corre pondence from R. G. Robinson, concerning Bayfarm Subdivision Fire Hydrant installation be received and further that Mr. R. G. Robinson be authorized to advise the Ministry of Environment that the Fire Hydrants can be deleted and further the Developer provide the Hydrants to the Municipality for future intallation. Carried. MOTION NO.4 Moved by Drury, seconded by Johnson It is recommended that the Public Services Administrator be permitted to purchase a High Pressure Washer at a cost not to exceed $3,000.00 Carried. MOTION NO.5 Moved by Johnson, seconded by Crawford It is recommended that the Administrator/Clerk bring a policy forward for Long Service Employees Recognition, starting at 10 years of service. Carried. MOTION NO.6 Moved by Drury, seconded by Crawford It is recommended that Mr. Murray Briggs be given a Twenty- Five Year Service Award to be presented at a future Council Meeting. Carried. MOTION NO.7 Moved by Crawford, seconded by Johnson It is recommended th&the $12,500.00 purchase of Lot 44, Plan 875, be taken from the Parkland Reserve Fund. Carried. MOTION NO.8 Moved by Drury, seconded by Crawford It is recommended that the request from G. Condor, Solicitor, on behalf of Shirley and Nancy Shelswell be referred to the Township Solicitor and Township Planning Consultant Mr. R. Watkin, for an opinion on Mr. Conder's proposal. Carried. - 5 - MOTION NO Moved by Drury, seconded by Crawford It is recommended that the letter from Bob Sullivan, Mayor of Penetanguishene, be endorsed by Oro Council and a copy of the resolution be forwarded to County of Simcoe. Carried. MOTION NO. 10 Moved by Crawford, seconded by Drury It is recommended that the correspondnece from the Essex County Flood Relief Committee, requesting a donation related to the flood of July 20, 1989, in Essex County be received and further that an amount $300.00 be given. of Carried. MOTION NO. 11 Moved by Drury, seconded by Johnson It is recommended that the report of Live Stock Valuer Bruce Anderson, live stock killed, owned by Mr. Melvin Mawdsley, an estimated value of $95.00 be received and further the Treasurer be authorized to issue a cheque in the amount of $95.00. Carried. MOTION NO. 12 Moved by Crawford, seconded by Drury It is recommended that the report of Live Stock Valuer Bruce Anderson, for live stock killed, owned by Mr. Melvin Mawdsley, at an estimated value of $250.00, be received and further the Treasurer be authorized to issue a cheque to Mr. Mawdsley in the amount of $250.00. Carried. MOTION NO. 13 Moved by Johnson, seconded by Drury It is recommended that the confidential correspondence from Mrs. Cecelia Kochuta re: the right-of-way next to Lot 24, Plan 863, be received and further the Administrator/Clerk is to advise Mrs. Kochuta that the Corporation of the Township of Oro is not interested in selling this righ-of-way at the present time. Carried. MOTION NO. 14 Moved by Crawford, seconded by Johnson It is recommended that the report from Robert w. Small, Administrator/Clerk with regards to Area Municipalities Clothing Allowance Policies, be received. Carried. ", .' , - 6 - MOTION NO. l5 Moved by Drury, seconded by Crawford It is recommended that the correspondence from the Orillia Agricultural Society requesting two participants for the celebrity log sawing contest for Friday, September 8, 1989, be received and further the Administrator/Clerk is hereby authorized to advise the Orillia Agricultural Society that the following members of Council will attend: Deputy Reeve Caldwell Councillor Johnson Carried. MOTION NO. 16 Moved by Crawford, seconded by Johnson It is recommended that the correspondence from Michael W. Shain, Township Solicitor, re: the solicitor's request for tax information and pending local improvements be received and further the Treasurer is hereby authorized to indicate in such letters that future potential upgrading of local water systems and related costs will be assessed by way of a local improvement levy. Carried. MOTION NO. 17 Moved by Johnson, seconded by Drury It is recommended that the Treasurer is hereby authorized to have the owner of Lot 5, of Pam/Reg (Audubon Subdivision) complete the work as outlined in a letter from Mr. A. M. Lees of R. G. Robinson and Associates Limited, dated December 12, 1988, or if the owner is not prepared to have the work carried out, then the Treasurer is hereby authorized to direct the Public Services Administrator to have the work carried out and use the $500.00 deposit the Township has on hand. Carried. MOTION NO. 18 Moved by Drury, seconded by Johnson It is recommended that the Agreement between the Corporation of the Township of Oro and Mr. J. E. Swallow, of Lot 53, Plan 626, concerning access to his lot be approved and further the Administrator/Clerk is hereby authorized to sign the said agreement and further this agreement to be enforced only if the property is used for a summer cottage by the present owner. Carried. MOTION NO. 19 Moved by Johnson, seconded by Crawford It is recommended that the correspondence from J. R. Cockburn, Solicitor, with regards to Bryen and Clare Wakeman, removal by the Township of the right to repurchase from their title on property described Parcel 21-10, Section 51-0ro-5, being Part of Lots 21 and 22, Concession 5, designated as Part 1, Plan 51R-15707; be received and further the Administrator/Clerk is hereby authorized to direct the Township Solicitor to have this clause removed from their title at the earliest possible date. Carried. - 7 - MOTION NO. 20 Moved by Drury, seconded by Johnson It is recommended that the memo from ued Haughton, Public Services Administrator, with regards to items to be discussed with Council, be received. Carried. MOTION NO. 21 Moved by Drury, seconded by Crawford It is recommended that we do now go In-Camera @ 2:12 p.m. Carried. MOTION NO. 22 Moved by Drury, seconded by Johnson It is recommended that we do now rise and report from In-Camera @ 2:30 p.m. Carried. MOTION NO. 23 Moved by Crawford, seconded by Drury It is recommended that we do now go In-Camera @ 2:40 p.m. Carried. MOTION NO. 24 Moved by Crawford, seconded by Drury It is recommended that we do now rise and report from In-Camera @ 3:18 p.m. Carried. MOTION NO. 25 Moved by Crawford, seconded by Johnson It is recommended that Mr. Peter Mantzioris request concerning the Road Allowance between Lots 20 and 21, Concession 3, be referred to the Township Planner and Township Solicitor for a report back to Council. Carried. MOTION NO. 26 Moved by Drury, seconded by Johnson It is recommended that the report from Fred Haughton, Public Services Administrator, with regards to A.G. Cook Entrance to Pit, be received and adopted. Carried. MOTION NO. 27 Moved by Crawford, seconded by Drury It is recommended that the report from Fred Haughton, Public Services Administrator, with regards to Seeley and Arnill Aggregates Limited Site Plan, be received. Carried. - 8 - MOTION NO. 28 Moved by Crawford, seconded by Johnson It is recommended that Fred Haughton, Public Services Admin strator Report re: correspondence from Mr. E. Whitlocki, with regards to the condition of the Bass Lake Sideroad, be received. Carried. MOTION NO. 29 Moved by Crawford, seconded by Drury It is recommended that the report from Fred Haughton, Public Services Administrator, with regards to the correspondence from Bell Telephone, concerning Bell Free Trench, be received and adopted. Carried. MOTION NO. 30 Moved by Drury, seconded by Johnson It is recommended that the memo from Fred Haughton, Public Services Administrator, to Treasurer, Henry Sander, concerning Water Meters be received and further the Public Services Administrator be authorized to have Wamco distribute water meters to individual home owners and/or subdividers, as outlined in his memo dated August 9, 1989. Carried. MOTION NO. 31 Moved by Johnson, seconded by Drury It is recommended that the Treasurer be authorized to submit a petition to the Ministry of Transportation for an interim payment of subsidy under the Public Transportation and Highway Improvement Act. Carried. MOTION NO. 32 Moved by Drury, seconded by Johnson It is recommended that the correspondence from the Ministry of Transportation with regards to the West Half of Lot 16, Concession 12, Township of Oro, Part 4, on Plan P-1726-121 (5IR-18508) be received and further the Administrator/Clerk is hereby directed to advise the Ministry of Transportation they will accept the transfer of Part 4. Carried. MOTION NO. 33 Moved by Johnson, seconded by Crawford It is recommended that we suspend Rule 21 (d) of By-Law 89-36 to permit the meeting to proceed past the 4:00 p.m. adjournment hour. Carried. - 9 - MOTION NO Moved by Crawford, seconded by Johnson It is recommended that the correspondence from Ron and Gloria Drysdale with regards to Garbage Collection, be received and further the Administrator/Clerk is hereby directed to advise Mr. and Mrs. Drysdale that the Municipality has met with the garbage contractor and further their concerns will be taken into account and either the contractor will be picking up garbage at an earlier date or dumpsters will be placed at a more convenient location for seasonal residents use, starting in the Spring of 1990. Carried. MOTION NO. 35 Moved by Drury, seconded by Johnson It is recommended that the correspondence from Carol Hall, with regards to a Garbage Dumpster located at the government Dock at Carthew Bay, be received and further the Administrator/Clerk is to advise Mrs. Hall that the Municipality has met with the Garbage Contractor and has arranged to monitor this site and further has authorized the Administrator/Clerk to prepare a By-Law re: regulating the site. Carried. MOTION NO. 36 Moved by Drury, seconded by Crawford It is recommended that the memo from Robert James, Animal Control/By-Law Enforcement Officer, concerning two courses on Noise Abatement, sponsered by the Ministry of Environment to be held April 23-27 and May 7-11, 1990, be received and further the Animal Control! By-Law Enforcement Officer is hereby authorized to attend and further the costs associated with these courses are to be included in his 1990 budget. Carried. MOTION NO. 37 Moved by Crawford, seconded by Johnson It is recommended that the report from R. James, Animal Control/By-Law Enforcement Officer, concerning his Monthly Report for July, 1989, be received. Carried. MOTION NO. 38 Moved by Crawford, seconded by Drury It is recommended that the report from Beverly Nicolson, Township Planner, with regards to the Conversion Rezoning Application for Lot 11, Plan Concession 13, (P-29/89 Wright).be received and adopted. MOTION NO. 39 1242, Carried. Moved by Crawford, seconded by Johnson It is recommended that the memo from Beverly Nicolson, Township Planner, with regards to Site Plan Control be received and further the Administrator/Clerk is hereby authorized to have the Planner prepare the appropriate amendment. Carried. " - 10 - MO,!'ION NO. 40 Moved by Drury, seconded by Johnson It is recommended that the memo from Beverly Nicolson, Township Planner, with regards to Temporary Zoning Administrator, be received and further Council of the Corporation of the Township of Oro, hereby appoints Mr. Ron Watkin, as temporary Zoning Administrator for the period of August 28, to September 8, 1989. Carried. MOTION NO. 41 Moved by Drury, seconded by Crawford It is recommended that the memo from Beverly Nicolson, Township Planner, with regards to her request to attend two Seminars on Communication Skills, be received and further the Township Plannerbe authorized to attend the two Seminars. Carried. MOTION NO. 42 Moved by Crawford, seconded by Drury It is recommended that the correspondence from Ron Watkin, of Ainley and Associates for the following items be received: (a) (b) Development Application P-4/89 (Calautti): Horseshoe Valley, Phase IV-B (results of site visit, August 11, 1989) MOTION NO. 43 Moved by Crawford, seconded by Johnson It is recommended that the correspondence from R. G. Robinson and Associates Limited with regards to Phase IV Cul-De-Sac Evaluation, be received and further the Administrator/Clerk is hereby directed to have the engineer, include in the engineering Standards, a guideline for maximum and minimum length cul-de-sacs, as outlined in this correspondence. Carried. MOTION NO. 44 Moved by Drury, seconded by Johnson It is recommended that the correspondence from Mr. B. Keating with regards to his request to take up to One Year to complete the demolition of his residence, following completion of his new residence, not be approved. Recorded Vote requested by Reeve Drury Carried. Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea . . - II - MOTION NO. 45 Moved by Crawford, seconded Drury It is recommended that the correspondence from Mrs. Shirley K. Harbinson with regards to propertydescribed as Part of Lot 28, Concession 5, be referred to the Township Planner for a response, with a copy to Council. Carried. MOTION NO. 46 Moved by Drury, seconded by Crawford It is recommended that the correspondence from Mr. I. P. Maltzow, be received and referred to the Chief Building Official for response, and a copy to Council. Carried. MOTION NO. 47 Moved by Crawford, seconded by Drury It is recommended that the Council of the Corporation of the Township of Oro in response to a letter dated August 12, 1989, from E. J. Beaton and having reviewed his request to impose an Interim Control by-law, do not consider it appropriate or necessary. Council therefore will not enact an nterim Control by-law, requested and Mr. Beaton be advised accordingly. s Recorded Vote requested by Reeve Drury. Carried. Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Reeve Drury Yea Yea Yea Yea MOTION NO. 48 Moved by Drury, seconded by Johnson It is recommended that the confidential correspondence from G. W. Jorden, concerning property described as Part of the East Half of Lot 34, Concession 1, be received and further the Administrator/Clerk is hereby directed to have the Township Planner and Township Planning Consultant, Ron Watkin, bring a report back to Council Carried. MOTION NO. 49 Moved by Drury, seconded by Crawford It is recommended that the correspondence from Allan B. Storey with regards to Lot 44, Plan 875, Concession 9, be received and further the Administrator/Clerk is hereby directed to correspond with Mr. Storey and advise him that the municipality purchased this property in order to provide parking facilities for a boat launching facility at the bottom of the 9th Concession. Carried. " " ' - 12 - MOTION NO. 50 Moved by Johnson, seconded by Drury It is recommended that the correspondence from Big Cedar (Oro) Residents Association with regards to a Proposed Walkway, Oro Concession 13, to Big Cedar Estates, be received. Carried. MOTION NO. 51 Moved by Drury, seconded by Crawford It is recommended that the following correspondence be received and filed: 3. (b) 3. (c) 4. (g) 5. (m) 5. ( n ) 5. (0) 5. (p) 5. (s) 5. (t) 5. (u) 5. (v) 5. (w) 5. (x) 6. (b) 6. (c) 6. (e) 6. (f) Harry Adams, Warden, County of Simcoe re: Draft Terms of Reference County of Simcoe Study Liquor Licence Board re: Caribou Inn R. G. Robinson and Associates re: Horseshoe Highlands Reports 60 and 61 W. D. Kirby and Associates re: Meeting to discuss Seeley and Arnell Licence Application (Mr. and Mrs. Beaton, Lynn Murray, Bob Gauldie, P. Walsh, S. Norman, Mr. and Mrs. D. Viney, and Mr. and Mrs. G. Handy) Nottawasaga Valley Conservation Authority re: Official Plan Amendment for Infilling on Unassumed Roads Ontario Municipal Board Decision re: Duchnaj Peto MacCallum Limited re: Letter to R. G. Robinson concerning Oro Industrial Park Ministry of Municipal Affairs re: Proposed Plan of Subdivision, Part Lot 1, Concession 14 E. T. Beaton and A. C. Beaton re: Seeley and Arnill Aggregates Licence Application Ministry of Municipal Affairs re: Approval of Official Plan Amendment No. 38 Ministry of Natural Resources re: Truax Amended Licence R. G. Robinson and Associates re: Letters to D. S. White, Solicitor and Mr. D. Morrow, Simcoe County District Health Unit, re: Horseshoe Highlands Phase II Knox, Martin, Kretch Limited re: Horseshoe Highlands Phase IV-B Draft Plan of Subdivision Ministry of Tourism and Recreation re: Community Waterfront Program Mr. R. W. Birnie re: Harbours Branch re: Mr. Lessard re: Use Liquor Permit Oro Township Horticultural Society - Thankyou Card for Donation Letter to Small Craft Carthew Bay Dock of Old Town Hall and MOTION NO. 52 Moved by Drury, seconded by Johnson It is recommended that the Corporation of the Township of Oro have no objections to Proposed Site Plan, as presented for the Gravel Pit located on the East Part of Lot 8, Concession 7. Carried. ..~ .. - 13 - MOTION NO. 53 Moved by Drury, seconded by Johnson It is recommended that we do now adjourn @ 5:08 p.m. Carried. ~ rD~ Reeve Ro ert E. D c~