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09 18 1989 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO MONDAY, SEPTEMBER 18, 1989 @ 7:45 P.M.-COUNCIL CHAMBERS FIFTY-FOURTH MEETING 1988-1991 COUNCIL Council met this evening pursuant to adjournment @ 7:45 p.m. with the following members present: Reeve Robert E. Drury Deputy-Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also present were: Ms. Beverly Nicolson, Township Planner, Ms. Paula Abbey, Ms. Sandra McKerracher, Mr. Bruce Crawford, Mr. Don Forbes, Mr. John Hayie, Mr. Vince Zelezinsky, Ms. Brenda McKerroll, Mr. Fleming, Mr. Ivor McMullin, Mr. Greg Sweetnam, and Two Members of the Press. Reeve Robert E. Drury chaired the meeting. Reeve Robert E. Drury opened the meeting with a prayer. l. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None declared 2. CONSENT AGENDA: (a) Ontario Municipal Board re: Appeal by Mascioli for Committee of Adjustment Application B-37/89 (b) Ministry of Natural Resources Letter to 744368 Ontario Limited re: Licence for Pit on Part of Lot l2, Concession l3 (c) Ministry of Natural Resources Letter to Ministry of Transportation re: Wayside Pit Permit (d) R. G. Robinson and Associates Letter to Winfull Properties re: Industrial Agreement (e) R. G. Robinson and Associates re: Inspectors Report #67 and 68, Horseshoe Highlands Phase II (f) R. G. Robinson and Associates Letter to Mr. W. Lohuaru re: Horseshoe Highlands Phase I and II (Sodding) (g) R. G. Robinson and Associates Letter to Dearden, Stanton, Stone re: Fire Hydrants - Bayfarm Subdivision . (h) Bruce Donnelly, Solicitor re: Confidential Correspondenq€- re: Development Application P-21/89 (Johnson Constructioh) (i) Liquor Licencing Board of Ontario re: The Inn at Horseshoe (j) Michael Shain, Township Solicitor re: Confidential Correspondence re: Township of Oro sale to John Cryer Construction (Part 8, Plan 51R-l9270 - North Oro Industrial Park) (k) A.M.O. re: 1989 County and Regional Section Conference (l) Office of the Warden, County of Simcoe re: Townships Comments to the Draft Terms of Reference (m) Ministry of Community and Social Services re: National Family Week 1989 (n) R.G. Robinson and Associates re: Confidential Correspondence re: 7th Line Reconstruction Engineering Accounts (0) David S. White, Solicitor re: Horseshoe Valley Phase II (p) Expenditure and Subsidy Report August 31, 1989 - 2 - 3. DEPUTATIONS: (a) 8:30 p.m. Mr. Ivor McMullin and Mr. Greg Sweetnam, representing James Dick Aggregates, spoke to Council with regards to resolution No. 29 of the September 5, 1989, Council Meeting and their proposed development. (This portion of the meeting was held in Committee of the Whole.) 4. REPORTS OF MUNICIPAL OFFICERS: (a) Paul Eenhoorn, Fire Chief's Report on Monthly Activities for July and August, 1989 (b) Beverly Nicolson, Township Planner, Report on the Status of Winfull Development P-l7/89, Part Lot 21, Concession 5 (c) Robert W. Small, Administrator/Clerk, Memo to Council re: Cleaning of Administration Centre Windows (d) Fred Haughton, Public Services Administrator, Memo re: Replacement of a Fixed Disk (e) Beverly Nicolson, Township Planner, Report on Alexander Construction Pit, East Half of Lot 8, Concession 7 (f) Fred Haughton, Public Services Administrator's Report on Regulations to the Pesticides Act (g) Fred Haughton, Public Services Administrator, re: Drinkle Correspondence re: Part of Lot 1, Concession l4 (h) Fred Haughton, Public Services Administrator, re: Weed Control (i) Fred Haughton, Public Services Administrator, re: Road Allowance between Lots 20 and 2l, Concession 3 5. COMMUNICATIONS: (a) Continental Homes re: Winter Snow Plow Service-Harbourwood Plan M-118 (b) W. D. Kirby and Associates re: Application to Licence East Half of Lot lO, Concession 7 - Seeley & Arnill (Meeting) (c) Mr. B. W. Hands re: Road and Street Light Concerns - Greenbirch Beach Residents Association (d) Hawkestone Police Village Trustees re: Amending By-Law l35l/84 (e) A. J. Brown re: Confidential Correspondence re: Appraisal (f) Perkinsfield Rustic Furniture Limited re: Committee Room Tab (g) D. Kevin Carroll, Solicitor re: Confidential Correspondence re: Petro Canada Fuel Leak (h) James Dick Aggregates Confidential Correspondence re: Last Condition of Motion re: Tonnage Limit (i) Norm Switzer Excaliber Express re: Delivery of Blue Boxes 6. NEW BUSINESS: (a) Deputy-Reeve David Caldwell directed the Administrator/Clerk to correspond with the Ministry of Natural Resources with regards to a clarification on the property description listed in Item 5 (c); (b) The Administrator/Clerk was directed to request a Report from the Fire Chief indicating the circumstances behind two fires reported on Highland Drive in the months of July and August, 1989; (c) Councillor David Burton, requested information on how the Animal Control/By-Law Enforcement Officer, Robert James, is progressing with the removal of advertising signs from Township Road Allowances; (d) Councillor Crawford, advised Council that he had heard favourable comments with regards to the job done by the Public Services Department, concerning the Shellswell Bridge. - 3 - MOTION NO. 1 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Regular Meeting of Council held on Tuesday, September 5, 1989, be adopted as printed and circulated. Carried. MOTION NO. 2 Moved by Johnson, seconded by Burton Be it resolved that the accounts presented for the period ending Monday, September 18, 1989, in the amount of $1,344,993.98, plus payroll for the period ending September 7, 1989 in the amount of $23,73l.16, in accordance with the computer print-out presented to Council, be approved for payment. Carried. MOTION NO. 3 Moved by Crawford, seconded by Caldwell Be it resolved that the Road ending Monday, September l8, and further the Treasurer be in the amount of $54,098.68. Expenditures for the period 1989, be accepted as presented authorized to issue cheques Carried. MOTION NO. 4 Moved by Caldwell, seconded by Crawford Be it resolved that the recommendations listed on the Consent Agenda, Item No.5, be approved with the exception of the following: I tern 5 (N) Carried. MOTION NO. 5 Moved by Burton, seconded by Johnson Be it resolved that Fire Chief Paul Eenhoorn's Monthly Activity Report for August, 1989, be received. Carried. MOTION NO. 6 Moved by Johnson, seconded by Burton Be it resolved that the Monthly Activity Report from Fire Chief Paul Eenhoorn for July 1989, be received. Carried. MOTION NO. 1 Moved by Caldwell, seconded by Crawford Be it resolved that the Report Township Planner, with regards Developments (P17-89), Part of received and adopted. from Beverly Nicolson, to the status of Winfull Lot 21, Concession 5, be Carried. MOTION NO. 8 Moved by Crawford, seconded by Caldwell Be it resolved that the memo from Robert W. Small, Administrator/Clerk, concerning the cleaning of the Administration Centre windows, be received and adopted. Carried. - 4 - MOTION NO. 9 Moved by Johnson, seconded by Burton Be it resolved that the Memo from Fred Haughton, Public Services Administrator, concerning the replacement of a Fixed Disk, be received and further the Corporation of the Township of Oro, authorizes the replacement of the Disk at a cost not to exceed $600.00, and further the cost of this item be charged to the Roads Department. Carried. MOTION NO. 10 Moved by Burton, seconded by Johnson Be it resolved that the Report from Beverly Nicolson, Township Planner, concerning the Alexander pit located on the East Half of Lot 8, Concession 7, be received and adopted. Carried. MOTION NO. II Moved by Crawford, seconded by Caldwell Be it resolved that the Report from Fred Haughton, Public Services Administrator, concerning regulations to the Pesticides Act, be received and adopted. Carried. MOTION NO. l2 Moved by-Caldwell, seconded by Crawford Be it resolved that the Report from Fred Services Administrator, with regards to correspondence on property described as Concession 14, be received and adopted. Haughton, Public the Drinkle Part of Lot l, Carried. MOTION NO. 13 Moved by Burton, seconded by Johnson Be it resolved that the memo from Fred Haughton, Public Services Administrator, concerning Weed Control, be received and adopted. Carried. MOTION NO. 14 Moved by Johnson, seconded by Burton Be it resolved that the Memo from Public Services Administrator, Fred Haughton, concerning the Road Allowance between Lots 20 and 21, Concession 3, be received. Carried. MOTION NO. 15 Moved by Caldwell, seconded by Crawford Be it resolved that the correspondence from Continental Homes with regards to the Township performing Winter Snow Plow Removal for Harbourwood, Plan Ml18, be received and the applicant be advised that the Township is not interested in providing this service, due to a lack of manpower and equipment to maintain more than its present service level on existing plow routes. Carried. r - 5 - MOTION NO. 16 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from W. D. Kirby and Associates with regards to a meeting to be held Tuesday, September 26, 1989, be received and further the Administrator/Clerk is hereby authorized to advise W. D. Kirby and Associates that the following members of Council will be attending: Councillor Burton Councillor Johnson Councillor Crawford Carried. MOTION NO. 11 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from Brian W. Hands, be received and referred to the Public Services Administrator for comments on Items I and 2, and further the Administrator/Clerk is hereby directed to advise Mr. Hands that Street Lights may be obtained as a local improvement. Carried. MOTION NO. 18 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from the Hawkestone Police Village Trustees with regards to amending By-Law 1351/84, be received and further the Administra or/Clerk is hereby directed to prepare the necessary Amendment for the next Council Meeting. Carried. MOTION NO. 19 Moved by Caldwell, seconded by Crawford Be it resolved that the Confidential Correspondence from A. J. Brown, be received, further the Administrator/Clerk is hereby directed to advise the solicitor to proceed with the necessary Road Closing. Carr ed. MOTION NO. 20 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Perkinsfield Rustic Furniture Limited, be received and further the Administrator/Clerk is hereby directed to advise Perkinsfield Rustic Furniture Limited to proceed with the construction of the Committee Room Table, at a cost not to exceed $2,500.00 plus Provincial Sales Tax. Carried. MOTION NO. 21 _._-,----- Moved by Caldwell, seconded by Crawford Be it resolved that the Confidential Correspondence from D. Kevin Carroll, Solicitor, with regards to Daryl Bowman, be received and further the Treasurer is authorized to sign the release attached to this correspondence. Carried. - 6 - MOTION NO. 22 Moved by Caldwell, seconded by Crawford Be it resolved that we do now go into Committee of the Whole @ 8:30 p.m. Carried. MOTION NO. 23 Moved by Johnson, seconded by Burton Be it resolved that we do now Rise and Report from Committee of the Whole @ 9:00 p.m. Carried. MOTION NO. 24 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Correspondence from James Dick Aggregates with regards to Resolution No. 29 of September 5, 1989, Council Meeting, be received, further the Administrator/Clerk is hereby directed to correspond with James Dick Aggregates, indicating the Municipality will not remove the last condition of the above noted resolution. Carried. MOTION NO. 25 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence received from Excalibur Express, with regards to the 3500 Blue Boxes, be received and further the Administrator/Clerk be authorized to direct the firm to deliver the boxes at a price of .50~ per box and further, total payment will not be made until the Township is satisfied all residents have received a Blue Box. Carried. MOTION NO. 26 Moved by Johnson, seconded by Burton Be it resolved that the minutes of the Oro Community Centres, Parks and Recreation Committee Meeting held on Thursday, September 7, 1989, be received and adopted. Carried. MOTION NO. 27 Moved by Burton, seconded by Johnson Be it resolved that Report No. 89-16 of the Committee of the Whole Meeting held on Monday, September ll, 1989, and the recommendations contained therein, be adopted as printed and circulated. Carried. MOTION NO. 28 Moved by Caldwell, seconded by Crawford Be it resolved that the Report from Kate McIntyre on the operation of the 1989 Day Camp Program, be received. Carried. - 7 - MOTION NO. 29 Moved by Caldwell, seconded by Crawford Be it resolved that Dwight Taylor, Parks and Recreation Supervisor, is to obtain two prices for the fencing of the Shanty Bay Ball Park and Simcoeside Parkette, and further the prices shall be for six and eight foot chain linked fence, with or without a bar. Carried. MOTION NO. 30 Moved by Caldwell, seconded by Crawford Be it resolved that up to four members of the Parks and Recreation Committee be permitted to attend the C.O.M.R.A. Conference to be held in Barrie on October 27, and 28, 1989. Carried. MOTION NO. 31 Moved by Crawford, seconded by Caldwell Be it resolved that Dwight Taylor, Parks and Recreation Supervisor, be allowed to attend a Siminar to be held in Gravenhurst on September l2, 1989, and further he is to report to the next Oro Community Centres Parks and Recreation Committee Meeting, on the content of this Seminar. Carried. MOTION NO. 32 Moved by Burton, seconded by Johnson Be it resolved that the 1989-l990 Ice Schedule is hereby approved, as presented by Dwight Taylor, Parks and Recreation Supervisor, and further Mr. Taylor is hereby authorized to send the contracts to the appropriate groups. Carried. MOTION NO. 33 Moved by Burton, seconded by Johnson Be it resolved that Dwight Taylor, Parks and Recreation Supervisor, dyide the surplus tables and chairs from the Oro Community Centre Arena, between the four existing Community Halls, and further Mr. Taylor is to indicate by way of written correspondence that these tables and chairs are being loaned to the respective Community Halls. Carried. MOTION NO. 34 Moved by Burton, seconded by Johnson Be it resolved that Dwight Taylor, Parks and Recreation Supervisor, be permitted to attend a Seminar to be held at Humber College, entitled "Responding Effectively to the Demands of the Public"; on January 30th, 1990. Carried. MOTION NO. 35 Moved by Johnson, seconded by Burton Be it resolved that Dwight Taylor, Parks and Recreation Supervisor, is hereby directed to prepare a list of projects for the Oro Memorial Park to be considered by the Oro Community Centres Parks and Recreation Committee, and further surplus funds offered by Mrs. Rosemary Dunsmore, are to be allocated to this project. Carried. . - 8 - NOTE: The Tenders for the Oro Arena Concession Booth were opened with the following results: NAME TENDER PRICE (a) Michelle Jakums (b) Ron and Lorna Sommers $2,700.00 $2,750.00 MOTION NO. 36 Moved by Burton, seconded by Johnson Be it resolved that the Tenders for the Oro Community Centre Arena Concession Booth, be received and referred to the Administrator/Clerk for a report back to Council. Carried. MOTION NO. 37 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to Rezone Lot 19, Concession 7, (Duchnaj) be introduced and read a first and second time and numbered By-Law No. 89-85. Carried. That By-Law No. 89-85 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 38 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to Rezone Lot 5, Plan ll46, (Finnis), be introduced and read a first and second time and numbered By-Law No. 89-86. Carried. That By-Law No. 89-86 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 39 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Rezone Lot 44, Plan 952, Concession l3, (Janson), be introduced and read a first and second time and numbered By-Law No. 89-87 Carried. That By-Law No. 89-87 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 40 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to Amend By-Law 89-25 be introduced and read a first and second time and numbered By-Law No. 89-88. Carried. That By-Law No. 89-88 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. _ 9 - ~ Mo~ed bY crawford. seconded bY caldwell . l~ed that a By-LaW to Rezone Lot 13. plan 728. Be ~t r~so 1, IDanie1) be introduced and read a first concess~on J, \ d L w No 89-89 carried. and second time and numbere BY- a . . d a third time and finallY That By-La~ NO. B9-Bd9bbyet~:aclerk. signed and sealed passed. be engrOSse carried. bY the Reeve. ~ Mo~ed bY Johnson. seconded bY Burton Law to confirm the proceedings Be it resol~ed that a BYd- d ad a first and second time of Council be introduce an re carried. and numbered By-LaW NO. 89-90. d third time and finallY ~hat By-LaW No. 89-90 be rea a . ed and sealed bY passed. be engroSsed bY the Clerk. s.gn carried. the Reeve. ~ Moved bY Burton. seconded bY JOhnson Be it resOlved that we do nOw adjOurn @ 9,25 p.m. carried.