09 25 1989 COW Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
REPORT NO. 89-17, MONDAY, SEPTEMBER 25, 1989 @ 9:00 A.M. -
COMMITTEE ROOM
Present:
Also Present Were:
Reeve Robert E. Drury
Deputy Reeve David Caldwell
Councillor David Burton
Councillor Alastair Crawford
Councillor Allan Johnson
Ms. Beverly Nicolson, Mr. Ron Kolbe,
Mr. Fred Haughton, Mr. Henry Sander,
Mr. Brian Shellswell and Mr. Robert Young.
Reeve Robert E. Drury chaired the meeting.
1.
DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST
None declared.
2.
DEPUTATIONS:
(a) 9:05 a.m.
(b) 10:05 a.m.
(c) 11:30 a.m.
(d) 12:00 p.m.
3.
Mr. Ron Kolbe, C.B.O. and Ms. Beverly
Nicolson, Township Planner were present
to discuss with the Committee a Building
By-Law Infraction.
Mr. R. E. Young from the Ministry of
Environment was present to discuss the
Ministry of Environment Regulations with
regards to burning at the landfill site:
he also discussed the possibility of the
municipality looking at another site to
dispose of stumps.
Mr. Henry Sander, Treasurer, was present
to discuss Kathy Hummel's Maternity Leave
as well as the Confidential Report concerning
the Staff in the Treasury Department.
Mr. Brian Shellswell, Mr. Ron Kolbe, C.B.O.
and Ms. Beverly Nicolson were present to
discuss a Building Infraction on the East
Part of Lot 16, Concession 14.
FINANCE, ADMINISTRATION AND FIRE:
The following correspondence and items for discussion were
presented:
(a) Township of Vespra re: Log Sawing Contest, October 14, 1989;
(b) Henry Sander, Treasurer, re: Statement of Outstanding
Accounts - B.A.F.M.A..
,
(c) Donald R. Nixon M.D. re: Confidential Correspondence re:
Road Allowance Between Concessions 1 and 2, South of the
Ridge Road;
(d) Niagara South Board of Education re: 20 Townships and
Other Information:
(e) Michael W. Shain, Township Solicitor re: Confidential
Correspondence re: Township of Oro Sale to Ayers
(f) Canadian Bar Association re: Municipal Law Seminar -
Toronto, October 2, 1989;
(g) A.M.T.C. re: Seminar on Freedom of Information - Toronto,
October 5, 1989;
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(h) Memo from Kathy Hummel re: Maternity Leave;
(i) Henry Sander, Treasurer, re: Confidential Report re:
Treasury Staff;
(j) Michael W. Shain re: Confidential Correspondence re:
Block 26, Plan 51M-295;
(k) Michael W. Shain re: B.A.F.M.A. Correspondence;
(1) Michael W. Shain re: Draft By-law Regulating Trailer
Camps:
(m) Siting Task Force Low-Level Radioactive Waste Management
re: Final Notice Date for Participating in the Process;
(n) Winfull Properties Inc. re: Confidential Correspondence
concerning Winfull Properties and Oro Township
Development Agreement.
4.
PUBLIC WORKS:
The following correspondence and items for discussion were
presented:
(a) R. G. Robinson and Associates re: Confidential Corre
re: 7th Line Reconstruction:
(b) R. G. Robinson and Associates re: Letter to G. M. Sernas
re: Sugarbush Subdivision Phase III, Stage III;
(c) R. G. Robinson and Associates re: Letter to Knox Martin
Kretch Limited re: Horseshoe Highlands Phase I and II;
(d) Ministry of Transportation re: Educational Programs
for Municipal Employees:
(e) Township of Orillia re: Oro/Orillia Townline:
(f) Peto MacCallum Ltd. re: Oro Industrial Park Concession 4;
(g) R. G. Robinson and Associates re: Letter to Knox Martin
Kretch Limited re: Horseshoe Highlands Phase II;
(h) Ministry of the Environment Letter to C.I.F.U. re: Part
Lots D and E, Concession 1 - Asphalt Plant.
5.
PLANNING AND DEVELOPMENT:
The following correspondence and items for discussion were
presented:
(a) R. G. Robinson and Associates re: Confidential
Correspondence to Fred Schaeffer and Associates re:
Functional Servicing Report for the Georgian Drive
Secondary Plan;
(b) Long Associates Consulting Limited re: Confidential
Correspondence to R. G. Robinson re: Buffalo Springs
Subdivision:
(c) Bev Nicolson, Township Planner, re: C.B.O. Attending
Part 9 Building Course in Sudbury January 22-26, 1990 and
February 5-9, 1990;
(d) Mr. and Mrs. M. MacLeod re: Promenade Plan 626;
(e) Robert and Jacquie Besse re: Official Plan Amendment
#36:
(f) Township of Medonte re: Buffalo Springs;
(g) Doug Beattie re: Johnson Subdivision - Hawkestone;
(h) D. J. Fitzgerald, James Tanner and J. Leigh re:
Committee of Adjustment Application B-13, 14, and 15/89
- Newton;
(i) R. James, A.C.B.L.E.O. re: Monthly Report for August, 1989;
(j) Advertisement for an Assistant to the Chief Building Inspector
(k) Discussion re: Replacement of Planning Advisory Committee
Member;
(1) Mr. A. H. Wrigley, re:
Planning Advisory Committee Vacancy.
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6.
COMMUNITY SERVICES:
The following correspondence and items for discussion were
presented:
(a) Policy re: Schools using No Prime Time Ice at Oro Arena;
(b) Robert W. Small, Administrator/Clerk Report re: Oro
Arena Concession Tenders;
(c) Mr. and Mrs. John Buckley re: Condition of Oro Memorial
Park House.
MOTION NO.1
Moved by Crawford, seconded by Burton
It is recommended that the Administrator/Clerk request
an opinion from Township Solicitor, D. White and R.
Watkin, Township Planning Consultant with regards to
rezoning Lot 44, Plan 875. Carried.
MOTION NO.2
Moved by Caldwell, seconded by Johnson
It is recommended that the Confidential Correspondence
from Win full Properties Inc. dated September 25, 1989,
concerning Win full Properties and Oro Township Development
Agreement be received and further the Administrator/Clerk
advise Winfull Properties Inc. of the following:
(a) the then current rate of Lot Levies for Residential
Lots be inserted in the Agreement;
(b) that option No.2 outlined in the correspondence
dated September 25, 1989, for cash-in-lieu of
Parkland, be accepted by the Township and;
(c) that Clause 52 remain with the same wording.
Carried.
MOTION NO.3
Moved by Burton, seconded by Caldwell
It is recommended that the Administrator/Clerk advise
Deputy Reeve Douglas Hickling of the Township of Vespra
that the following two Members of Council will
participate in the Log Sawing Contest to be held on
Saturday, October 14, 1989:
Councillor Johnson
Deputy Reeve Caldwell
Recorded Vote requested by Deputy Reeve Caldwell
Councillor Burton
Deputy Reeve Caldwell
Councillor Crawford
Councillor Johnson
Reeve Drury
Yea
Nay
Yea
Nay
Yea
Carried.
MOTION NO.4
Moved by Caldwell, seconded by Johnson
It is recommended that the Statement of Outstanding
Accounts for B.A.F.M.A. submitted by Treasurer, Henry
Sander, be received and further the Treasurer is hereby
authorized to submit these accounts to Mr. Don Hanney
and Solicitor Ian Rogers.
Carried.
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MOTION NO.5
Moved by Crawford, seconded by Burton
It is recommended that the Confidential Correspondence
from Donald R. Nixon, M.D. with regards to the Road
Allowance between Concessions 1 and 2, South of the
Ridge Road, be received and referred to a future meeting.
Carried.
MOTION NO.6
Moved by Burton, seconded by Crawford
It is recommended that the correspondence from the
Niagara South Board of Education, with regards to the
request for information of the Township of Oro as well
as twenty (20) Township lapel pins, be referred to
the Township Planner for a reply and further the request
for twenty Township lapel pins be granted. Carried.
MOTION NO.7
Moved by Burton, seconded by Crawford
It is recommended that the Administrator/Clerk, Robert w.
Small, be granted permission to attend the Canadian Bar
Association Seminar entitled "Recent Developments in
Municipal Law", to be held in Toronto on Monday,
October 2, 1989.
Carried.
MOTION NO.8
Moved by Caldwell, seconded by Johnson
It is recommended that the Administrator/Clerk, Robert
W. Small, be granted permission to attend the A.M.T.C.
Seminar entitled "Freedom of Information", to be held
on October 5, 1989, in Toronto. Carried.
MOTION NO.9
Moved by Burton, seconded by Crawford
It is recommended that the memo from Kathy Hummel,
with regards to her Maternity Leave be received and
further the Municipality will assume Mrs. Hummel's
benefits for the time period of February 27, to
July 01, 1990.
Carried.
Recorded Vote requested by Reeve Drury
Councillor Johnson
Councillor Crawford
Deputy Reeve Caldwell
Councillor Burton
Reeve Drury
Yea
Yea
Yea
Yea
Yea
MOTION NO. 10
Moved by Caldwell, seconded by Johnson
It is recommended that the Confidential Report from
Henry Sander, with regards to Treasury Staff, be
received and adopted and further the Administrator/Clerk
is hereby authorized to advertise and interview for
this position.
Carried.
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MOTION NO. 11
Moved by Crawford, seconded by Burton
It is recommended that the Administrator/Clerk direct
the Township Solicitor to correspond with Mrs. Sier and
indicate to her that the Municipalities position has
not changed from the Council Meeting held on Monday,
May 15, 1989, and further the Municipality has obtained
a verbal opinion from its appraiser that the easement
retained by the Township would not effect the appraised
value of Block 26, and further the Municipality will
not entertain the sale of this particular Block at a
price below the appraised value.
Carried.
MOTION NO. 12
Moved by Caldwell, seconded by Johnson
It is recommended that the correspondence from the
Ministry of Transportation with regards to the
Ministry's Education Programs, be received and referred
to the Public Services Administrator for a report back
to CounciL
Carried.
MOTION NO. 13
Moved by Burton, seconded by Crawford
It is recommended that the correspondence from R. G.
Robinson of R. G. Robinson and Associates Limited
with regards to the 7th Line ReconstructionEngineering
Costs, be received and further the Administrator/Clerk
is hereby directed to advise Mr. R. G. Robinson, he is
to direct the Ontario Land Surveyors to proceed with
the legal survey work from Highway #ll North to
County Road #22.
Carried.
Recorded Vote requested by Councillor Burton
Councillor Burton
Deputy Reeve Caldwell
Councillor Crawford
Councillor Johnson
Reeve Drury
Yea
Yea
Yea
Yea
Yea
MOTION NO. 14
Moved by Johnson, seconded by Caldwell
It is recommended that the memo from Beverly Nicolson,
concerning the Chief Building Officials attendance at
a Training Course on Technical Requirements on Part 9
of the Building Code to be held in Sudbury from
January 22-26, 1990 and February 5-9, 1990, be received
and further the Chief Building Official be authorized
to attend the above noted educational seminar at a cost
not to exceed $800.00 plus expenses, and further this
amount be included in the 1990 Budget.
Carried.
MOTION NO. 15
Moved by Burton, seconded by Crawford
It is recommended that the correspondence from Mr.
and Mrs. MacLeod with regards to the Promenade, Plan 626,
be received and referred to the Township Planner and
Animal Control/By-Law Enforcement Officer, for a review
and a report back to Council. Carried.
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REPORT NO. 16
Moved by Burton, seconded by Crawford
It is recommended that the correpondence from Rotert and
Jacquie Bessie with regards to Official Plan Amendment
#36, with regards to Lot IS, Concession 2, be received
until a draft modification is received from Ron
Watkin, Township Planning Consultant.
Carried.
MOTION NO. 17
Moved by Johnson, seconded by Caldwell
It is recommended that the correspondence from the
Corporation of the Township of Medonte with regards to
:he proposed Buffalo Springs Development, Lots 2 & 3,
Concession 9, be received and further the Administrator/
Clerk is hereby directed to correspond with the Township
of Medonte indicating that the Municipality will consider
their comments outlined in their correspondence, before
,reaching a decision on the proposed development. Carried.
'MOTION NO. 18
Moved by Crawford, seconded by Burton
,It is,recommended that the correspondence from Doug
Beatt1e, with regards to the Development proposal for
,and Official Plan and Zoning By-Law Amendment for Part of
the West Half Lot 22, Concession 12, Plan of Subdivision,
John Johnson Construction be received and further the
Administrator/Clerk is hereby directed to correspond
with Mr. Beattie indicating that his concerns will be
taken into consideration, prior to the municipality
making a decision on this proposed subdivision. Carried.
MOTION NO. 19
Moved by Johnson, seconded by Caldwell
It is recon~ended that the correspondence from Mr. D.
J. Fitzgerald, Mr. James Tanner and Mr. J. Leigh,
concerning a recent Committee of Adjustment Application
B-13,14 and IS/89 (Newton), be received and referred
to the Ontario Municipal Board.
Carried.
MOTION NO. 20
Moved by Burton, seconded by Crawford
It is recommended that the report from Animal Control/
By-Law Enforcement Officer, Robert James, for the
month of August, 1989, be received. Carried.
MOTION NO. 21
Moved by Johnson, seconded by Caldwell
It is recommended that the Administrator/Clerk be
authorized to advertise for an assistant to the Building
Inspector, as outlined in the sample ad submitted to
Council on this date and further this Salary Range and
Job Description be reviewed prior to the Advertisement
being placed.
Carried.
:
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MOTION NO. 22
Moved by Burton, seconded by Crawford
It is recommended that the 1989-90 Arena Ice Time Rental
Fee of $32.50 per hour, be charged to all groups using
non prime time hours, including Simcoe County Board of
Education Schools as well as any other Provincial Government
Agency. Carried.
MOTION NO. 23
Moved by Burton, seconded by Crawford
It is recommended that the report from Robert W. Small,
Administrator/Clerk, with regards to the Oro Arena
Concession Booth Tender, be received and adopted. Carried.
MOTION NO. 24
Moved by Johnson, seconded by Caldwell
It is recommended that the correspondence from Mr.
and Mrs. John Buckley, received by the Corporation of
the Township of Oro on September 21, 1989, concerning the
condition of the Oro Memorial Park House, be received
with thanks.
Carried.
MOTION NO. 25
Moved by Johnson, seconded by Caldwell
It is recommended that the replacement Committee Member
for the Oro Planning Advisory Committee be made in the
following manner:
Ad be placed in both local papers for appointment of
members for 1990.
Carried.
MOTION NO. 26
Moved by Caldwell, seconded by Johnson
It is recommended that Treasurer, calculate interest
on all outstanding Accounts Receivable from thirty (30)
days after accounts were mailed and send out updated
statements showing outstanding interest at 2% per month.
Carried.
MOTION NO. 27
Moved by Crawford, seconded by Burton
It is recommended that the following correspondence
be received and filed:
3. (e) Michael W. Shain, Township Solicitor re: Confidential
Correspondence re: Township of Oro Sale to Ayers;
(k) Michael W. Shain re: B.A.F.M.A. Correspondence;
(m) Siting Task Force Low-Level Radioactive Waste
Management re: Final Notice Date for Participating
in the Process.
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4. (b) R. G. Robinson and Associates re: Letter to
G. M. Sernas re: Sugarbush Subdivision Phase III,
Stage III;
(c) R. G. Robinson and Associates re: Letter to Knox
Martin Kretch Limited re: Horseshoe Highlands
Phase I and II;
(e) Township of Orillia re: OrojOrillia Townline;
(h) Ministry of the Environment Letter to C.I.F.U.
re: Part Lots D and E, Concession 1 - Asphalt
Plant;
5. (a) R. G. Robinson and Associates re: Confidential
Correspondence to Fred Schaeffer and Associates
re: Functional Servicing Report for the Georgian
Drive SecondaryPlan;
(b) Long Associates Consulting Limited re: Confidential
Correspondence to R. G. Robinson re: Buffalo
Springs Subdivision.
Carried.
MOTION NO. 28
Moved by Johnson, seconded by Caldwell
It is recommended that the correspondence from Michael
W. Shain, Township Solicitor, with regards to his
correspondence concerning a Draft By-Law Regulating
Trailer Camps, be received and further our solicitor
be brought before a future committee meeting.
Carried.
MOTION NO. 29
Moved by Burton, seconded by Caldwell
It is recommended that the Administrator/Clerk obtain an
Injunction if Mr. Brian Shellswell proceeds with any
further construction at his site on Concession 14 and
Highway #11, without receiving the proper approvals. Carried.
Recorded Vote requested by Deputy Reeve Caldwell
Councillor Johnson
Councillor Crawford
Deputy Reeve Caldwell
Councillor Burton
Reeve Drury
Yea
Yea
Yea
Yea
Yea
MOTION NO. 30
Moved by Caldwell, seconded by Johnson
It is recommended that the Administrator/Clerk advise
the participating Gravel Pit Operators that the Township
of Oro requires a full serviced paved road designed to
Ministry of Transportation Standards built from Highway
#ll to County Road #22 and further the construction of
this Road may be staged by mutual agreement between the
Township and the Gravel Pit Operators. Carried.
Recorded Vote requested by Reeve Drury
Councillor Burton
Deputy Reeve Caldwell
Councillor Crawford
Councillor Johnson
Reeve Drury
Yea
Yea
Yea
Yea
Yea
It is recommended that the Committee now adjourn
@ 2:23 p.m.
Carried.
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MOTION NO. 31
Moved by Crawford, seconded by Burton
It is recommended tha the Salary Increases recommended
by the Administrator/Clerk be approved for Linda
Cameron's new position of Administrative Secretary
and Pat Vincent promotion to the position of Secretary,
and further these increases be effective October 2,
1989. Carried.
MOTION NO. 32
Moved by Caldwell, seconded by Johnson
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