10 02 1989 Council Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO
MONDAY, OCTOBER 2, 1989 @ 7:00 P.M. - COUNCIL CHAMBERS
FIFTY-FIFTH MEETING 1988-1991 COUNCIL
Council met this evening pursuant to adjournment at 7:00 p.m.
with the following members present:
Reeve Robert E. Drury
Deputy Reeve David Caldwell
Councillor Alastair Crawford
Councillor Allan Johnson
Absent:
Councillor David Burton
Also present were:
Ms. Beverly Nicolson, Ms. Susanne George,
Mr. Nelson Robertson, Mr. Earl Robertson,
Mr. Maurice Truax, Mr. Bruce Nelles,
Mrs. Shirley Woodrow and Two Members
of the Press.
Reeve Robert E. Drury chaired the meeting.
Reeve Robert E. Drury opened the meeting with a prayer.
I. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST:
None declared
2. CONSENT AGENDA:
(a) S.C.D.H.U. re: Proposed O.P. & Zoning By-Law Amendment
(Johnson);
(b) Glenn Bryenton re: Proposed O.P. & Zoning By-Law Amendment
( Johnson) ;
(c) Peter Mills, Solicitor re: Confidential Correspondence
re: A. Brown;
(d) Peto MacCallum Ltd. re: 4th Line Indu3trial Park;
(e) John Sweeney, Minister of Municipal Affairs re: Recount
Costs for Municipal Elections;
(f) Frank Cowan Company Limited re: Confidential Risk Mana
Report.
3. DEPUTATIONS:
(a) 7:05 P.M.
Mr. P. E. Blower, CEO of The Orillia
Public Library was present to discuss the
activities of The Orillia Public Library
and Ontario Public Library Week to be
held October l6-22, 1989, as well as to
present Coffee Mugs and a Library Card
to each Member of Council and the
Administrator/Clerk.
4. REPORTS OF MUNICIPAL OFFICERS
(a) Bev Nicolson, Township Planner, Report re: O.B.O.A. Course;
(b) Paul Eenhoorn Fire Chief Report re: Fire Calls Highland Drive;
(c) Robert W. Small Administrator/Clerk re: Confidential Report
on Deputy/Clerks position;
(d) Robert W. Small Administrator/Clerk re: Confidential Report
on Assistant to the Building Inspector position;
(e) Ron Kolbe, C.B.O. re: Monthly Activity Report for the Month
of September, 1989;
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(f) Bev Nicolson, Township Planner, Report re: 8 Month Report;
(g) Bev Nicolson, Township Planner, Memo re: Development
Application P-l4/88 (Simoro Golf Links);
(h) Bev Nicolson, Township Planner, Report #PD #34-l989
(Highlands of Horseshoe);
(i) Bev Nicolson, Township Planner, Report #PD #35-l989
Development Application P-37/89, Part Lot 4, Concession 6.
5. COMMUNICATIONS:
(a) Jorden and Jones re: Request for a Copy of R. G. Robinson
Report entitled "Report on Rural Subdivision Development
Cost Considerations";
(b) Orillia Public Library re: Ontario Public Library Week;
(c) The Village of Coldwater re: Response to the Report on
County Government Restructuring;
(d) The Royal Canadian Legion re: Naming Streets in New
Subdivisions;
(e) H. Brain request to use Lakeshore right-of-way to install
a water system;
(f) Dunwoody and Company re: Engagement Letter;
(g) Enerface Engineering Ltd. re: (MBEEP);
(h) James Dick Aggregates re: request to remove final clause
from Resolution #29 of September 5, 1989, Council Meeting;
(i) AMCTO re: Fall Zone Meeting October 12, 1989, Village of
Elora;
(j) Michael W. Shain, Township Solicitor re: Confidential
Correspondence re: T. A. Bosker;
(k) Allan & Jane Storey, Beth Fellows re: 9th Line Boat Launchin
Facility;
(1) Oro Township Horticultural Society re: Annual Awards Dinner
Tuesday, October 3, 1989;
(m) Ministry of Municipal Affairs re: Pride Programme;
(n) Star Business Machines Limited re: Service Contract for
Canon AP 850 Typewriter;
(0) Indian Park Association re: Location of Post Office Box.
6. NEW BUSINESS:
(a) Councillor Alastair Crawford brought to the attention of
Council that residents in the area of Plan 875 suggested
that some of the semi-private parks in the area could be
used as a boat launching facility by permit.
(b) Councillor Crawford was concerned about Official Plan
Amendment #41, concerning unassumed roads and requested
that the rest of Council consider a change in the
Official Plan and Zoning By-Law to delete the requirement
of a rezoning.
(c) The Administrator/Clerk was directed to invite the Township
Planning Consultant and Solicitor to the next Committee
of the Whole Meeting to discuss the possibility of an
Official Plan and Zoning By-Law Amendment in relationship
to the contents of Official Plan Amendment No. 4l.
(d) The Administrator/Clerk was directed to include in the Fall
News Letter, The Orillia Public Library's service for
Shut-Ins that would provide books from the Orillia Public
Library delivered by volunteers to people who are unable
to physically get to the Orillia Public Library.
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(e) Tender Opening in connection with various public service
departments contracts:
<XNrRACT # DESeRI PrICN a:M'RCTOR TENDER N-OJNr DEFOSIT AM:XJNT
89-09 Supply, screen, Cliff Varcoe $ 39,100. $ 3,900.
haul and stock- Seeley & Arnill 38,300. 4,000.
pile screened MJrr is Truax 45,800. 4,580.
sand for winter
sand
89-10 Rental of snow Gord Roehner $ 75.00/Hr.
rerroval equipnent lOO.OO/Standby
including oper- D:>nWocrlrow 40.00/Hr.
ators, for various No Standby
routes in Ora Twp. Bruce Nelles 74.95/Hr.
96.00/Standby
Snow Raroval- Hastings Elect. $ 33.00/Hr.
Arena Daly CUstan
Landscaping Inc. 75.00/Hr.
Sheridan Service 35.00/Hr.
D:>ug · s Lawn Care 45.00/Hr.
D:>ug Fisher
Contracting 44.00/Hr
Snow Raroval- Barry Leigh $ 30.00/Hr. Truck
Mninistration 40.00/Hr. Tractor
Building Daly CUstan
Landscaping Inc. 75.00/Hr.
Sheridan Service 35.00/Hr.
D:>ug's Lawn Care 45.00/Hr.
D:>ug Fisher
Contracting 44.00/Hr.
MOTION NO. 1
Moved by Caldwell, seconded by Crawford
Be it resolved that
WHEREAS, information is essential to the community for personal
growth, recreation and education and
WHEREAS, the public library is a resource which provides programs
essential and vital service to the community,
WHEREAS, it is recognized that the public library provides an
essential and vital service to the community,
THEREFORE, I, Robert Drury, Reeve of Oro Township, proclaim
October 16-22, 1989, to be Ontario Public Library Week and
encourage every person to.visit our local library this week
and throughout the year. Carried.
MOTION NO. 2
Moved by Caldwell, seconded by Johnson
Be it resolved that the minutes of the Special Public
Meeting of Council held on Monday, September 18, 1989,
(Johnson Subdivision) be adopted as printed and
circulated. Carried.
MOTION NO. 3
Moved by Crawford, seconded by Johnson
Be it resolved that the minutes of the Regular Meeting
of Council held on Monday, September 18, 1989, be
adopted as printed and circulated. Carried.
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MOTION NO. 4
Moved by Crawford, seconded by Caldwell
Be it resolved that the accounts presented for the
period ending Monday, October 2, 1989, in the amount
of $I08,801.61, plus payroll for the period ending
September 2l, 1989, in the amount of $34,969.51, in
accordance with the computer print-out presented to
Council, be approved for payment.
Carried.
MOTION NO. 5
Moved by Caldwell, seconded by Johnson
Be it resolved that the Road Expenditures for the
period ending Monday, October 2, 1989, be accepted as
presented and further the Treasurer be authorized to
issue cheques in the amount of $79,624.57.
Carried.
MOTION NO. 6
Moved by Johnson, seconded by Caldwell
Be it resolved that the recommendations listed on the
Consent Agenda, Item No.5, be approved.
Carried.
MOTION NO. 7
Moved by Crawford, seconded by Caldwell
Be it resolved that the Report from Beverly Nicolson,
Township Planner, Ron Kolbe, Chief Building Official,
concerning the O.B.O.A. Course, be received and further
Ron Kolbe, Chief Building Official, be allowed to attend
the seven week course at a cost of $175.00 per participant
plus any materials necessary ie. text books. Carried.
MOTION NO. 8
Moved by Crawford, seconded by Johnson
Be it resolved that the Report from Fire Chief Paul
Eenhoorn with regards to Fire Calls on Highland
Drive, be received.
Carried.
MOTION NO. 9
Moved by Crawford, seconded by Caldwell
Be it resolved that the Monthly Activity Report from
Chief Building Official, Ron Kolbe, for the month of
September, be received.
Carried.
MOTION NO. 10
Moved by Crawford, seconded by Johnson
Be it resolved that the Report from Beverly Nicolson,
Township Planner, concerning her Eight Month Report
for the Planning Department, be received.
Carried.
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MOTION NO. 11
Moved by Crawford, seconded by Johnson
Be it resolved that the Memo from Beverly Nicolson,
Township Planner, concerning Development Application
P14/88 (Simoro Golf Links) be received and further
Council direct the Administrator/Clerk to place the
necessary By-Law with regards to Simoro Golf Links
on the next Council Meeting.
Carried.
MOTION NO. 12
Moved by Caldwell, seconded by Johnson
Be it resolved that the Confidential Report from
Beverly Nicolson, Township Planner, concerning the
Highlands of Horseshoe, be received and adopted.
Carried.
MOTION NO. l3
Moved by Crawford, seconded by Caldwell
Be it resolved that the Confidential Report from
Township Planner Beverly Nicolson, concerning
Development Application P37/89, for Part of Lot 4,
Concession 6, be received and adopted.
Carried.
MOTION NO. 14
Moved by Crawford, seconded by Johnson
Be it resolved that the correspondence from Richard
C. Jones of Jorden and Jones Planning Consultants, with
regards to a request to receive a report from R. G.
Robinson and Associates Limited entitled "Report on
Rural Subdivision Development Cost Considerations", be
received and further the Administrator/Clerk is hereby
directed to give a copy of the report to Mr. Jones. Carried.
MOTION NO. 15
Moved by Caldwell, seconded by Crawford
Be it resolved that the correspondence from the Village
of Coldwater, with regards to its response to the
Report of the Consultation Committee on County Government,
be received. Carried.
MOTION NO. 16
Moved by Crawford, seconded by Caldwell
Be it resolved that Township of Oro would recommend
that a Street in the Horseshoe Development be named
after Mr. Lohuaru, in view of his long term involvement
in the area. Carried.
MOTION NO. 17
Moved by Caldwell, seconded by Johnson
Be it resolved that the correspondence from Harold
Brain, concerning his request to use a right-of-way
on Lakeshore Road to install a water system, be received
and referred to the Public Services Administrator, and
provided the appropriate agreement is signed that the
installation be permitted as soon thereafter as possible.
Carried.
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MOTION NO. l8
Moved by Crawford, seconded by Johnson
Be it resolved that the correspondence from The Royal
Canadian Legion, concerning the naming of streets in
New Developments, Subdivisions, or housing projects
within the Corporation of the Township of Oro, in honour
of men who died in World War II from the area, be
received and the Township Planner be directed to encourage
developers when naming streets in new housing projects
to consider naming them after these men, and further
the Administrator/Clerk request a list of names from The
Royal Canadian Legion. Carried.
MOTION NO. 19
Moved by Crawford, seconded by Johnson
Be it resolved that the Reeve be authorized to sign the
Engagement Letter with the Township's Auditing Firm of
Dunwoody and Company. Carried.
MOTION NO. 20
Moved by Johnson, seconded by Caldwell
Be it resolved that the correspondence from Enerface
Engineering Limited with regards to the Municipal
Building Energy Efficiency Program, be received and
further the Administrator/Clerk is hereby directed to
have Mr. Nichol or a representative of his company appear
before appropriate staff members to outline his company's
background in this particular field. Carried.
MOTION NO. 21
Moved by Caldwell, seconded by Johnson
Be it resolved that the correspondence from James Dick
Aggregates, concerning Resolution #29 of the September
5, 1989, Council Meeting, be received. Carried.
MOTION NO. 22
Moved by Crawford, seconded by Johnson
Motion #29 of the Council Meeting held Tuesday, September
5, 1989, be amended to read as follows:
That the correspondence from James Dick, concerning
James Dick Aggregates Limited, an application to the
Ministry of Natural Resources, with regards to
property located on the East Half Lot 8, Concession 7,
be received and further the Administrator/Clerk is
to advise the Ministry of Natural Resources, the
municipality has no objections to the following:
(a) extraction sequence;
(b) increase of the depth of the extraction;
(c) the incorporation of a processing plant and scales;
(d) an increase in the area of extraction;
(e) relocation of the entrance. Carried.
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MOTION NO. 23
Moved by Crawford, seconded by Johnson
Be it resolved that the Confidential Correspondence
received from Michael W. Shain, re: correspondence
from T. A. Bosker, be received, and further the Administrator!
Clerk is hereby directed to have the Township Solicitor
in consultation with the Chief Building Official, respond
to Mr. Bosker's latest correspondence. Carried.
MOTION NO. 24
Moved by Caldwell, seconded by Johnson
Be it resolved that the correspondence from the A.M.C.T.
with regards to the Fall Zone Meeting to be held in
Elora, Thursday, October 12, 1989, be received and
further the Administrator/Clerk and Treasurer be
authorized to attend. Carried.
MOTION NO. 25
Moved by Caldwell, seconded by Crawford
Be it resolved that the correspondence from Jane and
Allan Storey and Beth Fellows, concerning the construction
of a Boat Ramp on Concession 9, be received. Carried.
MOTION NO. 26
Moved by Crawford, seconded by Johnson
Be it resolved that the correspondence from Oro Township
Horticultural Society, concerning an invitation to attend
the Society's Annual Awards Night to be held Tuesday,
October 3, 1989, at Shaws Pancake House and further the
Administrator/Clerk advise the Oro Township Horticultural
Society that the following members of Council will attend:
Councillor Johnson
Carried.
MOTION NO. 27
Moved by Johnson, seconded by Crawford
Be it resolved that the correspondence from the Ministry
of Municipal Affairs with regards to the PRIDE Program
for Renewal, Improvement, Development and Economic
Revitalization be received: Carried.
MOTION NO. 28
Moved by Crawford, seconded by Johnson
Be it resolved that the correspondence from Star
Business Machines Limited with regards to a Service
Contract for the Canon AP850 typewriter, be received
and further the Administrator/Clerk is hereby
authorized to sign the Service Contract and is hereby
authorized to pay the attached invoice.
Carried.
MOTION NO. 29
Moved by Caldwell, seconded by Johnson
Be it resolved that the correspondence from the
Indian Park Association concerning the installation
of a Kiosk Post Box Facility be received and referred
to the Public Services Administrator for a report back
to Council. Carried.
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MOTION NO. 30
Moved by Caldwell, seconded by Johnson
Be it resolved that Report No. 89-l7 of the Committee
of the Whole Meeting held on Monday, September 25,
1989, and the recommendations contained therein be
adopted as presented and circulated.
Carried.
MOTION NO. 31
Moved by Caldwell, seconded by Crawford
Be it resolved that the resignation of Mr. Dwight Taylor,
Parks and Recreation Supervisor, to be effective
October 27, 1989, be accepted. Carried.
MOTION NO. 32
Moved by Caldwell, seconded by Crawford
Be it resolved that a By-Law to exempt certain lands
from the Application of By-Law 88-l0l, be introduced
and read a first and second time and numbered By-Law
No. 89-91.
That By-Law No. 89-91 be read a third time and finally
passed, be engrossed by the Clerk, signed and sealed
by the Reeve. Carried.
MOTION NO. 33
Moved by Crawford, seconded by Johnson
Be it resolved that a By-Law to Amend By-Law l351/84
a By-Law to Establish a Reserve Fund, be introduced
and read a first and second time and numbered By-Law
No. 89-92.
That By-Law No. 89-92 be read a third time and finally
passed, be engrossed by the Clerk, signed and sealed
by the Reeve. Carried.
MOTION NO. 34
Moved by Crawford, seconded by Caldwell
Be it resolved that we do now go into Committee of the
Whole @ 8:35 p.m. Carried.
MOTION NO. 35
Moved by Crawford, seconded by Caldwell
Be it resolved that we do now rise and report from
Committee of the Whole @ 9:38 p.m.
Carried.
MOTION NO. 36
Moved by Crawford, seconded by Johnson
Be it resolved that the Confidential Report from
Robert W. Small, Administrator/Clerk concerning the
position of Deputy/Clerk, be received and adopted.
Carried.
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MOTION NO. 37
Moved by Caldwell, seconded by Johnson
Be it resolved that the Confidential Report from
Robert W. Small, Administrator/Clerk, concerning
the hiring of an Assistant Building Inspector, be
received and adopted.
Carried.
MOTION NO. 38
Moved by Caldwell, seconded by Johnson
Be it resolved that Low Tender for Snow Removal -
Administration Building from Barry Leigh for $30.00
per hour, be accepted.
Carried.
MOTION NO. 39
Moved by Caldwell, seconded by Crawford
Be it resolved that Low Tender for Contract No. 89-09,
Winter Sand from Seeley and Arnill Aggregates Limited,
be accepted, Low Tender being $38,300.00. Carried.
MOTION NO. 40
Moved by Crawford, seconded by Johnson
Be it resolved that Low Tender received for Contract
No. 89-10 - Rental of Snow Removal Equipment from
Bruce Nelles, be accepted for Route A, Rate of $74.98
per hour and $96.00/Day Standby.
Carried.
MOTION NO. 41
Moved by Caldwell, seconded by Crawford
Be it resolved that Tender for Snow Removal - Arena,
from Doug Fisher Contracting, at a rate of $44.00 per
hour, be accepted.
Carried.
MOTION NO. 42
Moved by Crawford, seconded by Johnson
Be it resolved that a By-Law to Confirm the Proceedings
of Council be introduced and read a first and second
time and numbered By-Law No. 89-93.
That By-Law No. 89-93 be read a third time and finally
passed, be engrossed by the Clerk, signed and sealed
by the Reeve. Carried.
MOTION NO. 43
Moved by Caldwell, seconded by Johnson
Be it resolved that we do now adjourn @ 9:45 p.m.
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ReeVe Robert E.
iI~p
Clerk Robert W. Small