12 11 1989 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO
COMMITTEE OF THE WHOLE MEETING
EPORT NO. 89-22, MONDAY, DECEMBER 11, 1989 @ 8:30 P.M.-COMMITTEE R
Present:
Reeve Robert E. Drury
Deputy Reeve David Caldwell
Councillor David Burton
Councillor Alastair Crawford
Councillor Allan Johnson
Also Present were:
Mr. Fred Haughton, Mr. Dan Mansell, Mr. Paul
Eenhoorn, Mr. Ron Kolbe, Mr. David White, Mr.
and Mrs. Don Nixon, Mr. Marshall Green, Mr.
Dennis Tuck.
Reeve Robert E. Drury chaired the meeting.
1.
DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST:
None declared.
2.
DEPUTATIONS:
(a) 8:35 p.m
Mr. Dan Mansell of the Ministry of Natural
Resources was present to review Council's
concerns with regards to a Ministry of
Natural Resources Employee. (This portion of
the meeting was held In-Camera).
(b) 9:04 p.m.
Mr. Paul Eenhoorn, Fire Chief, and Mr. Ron
Kolbe, Chief Building Official, were present
to review with the Committee, the
deficiencies found in the Oro Community
Centre Arena. (This portion of the meeting
was held In-Camera).
(c) 9:41 p.m.
Mr. and Mrs. Don Nixon were present to
discuss the status of the Road Allowance
between Concessions 1 and 2, South of the
Ridge Road to the Lake; with the Commit
(This portion of the meeting was held In
Camera) .
(d) 10:05 p.m.
Mr. Dennis Tuck, President of Muskoka Homes
and Mr. Marshall Green, Solicitor, were
present to discuss the status of the
subdivision located on Part of Lot 20,
Concession 5, and the related legal problem
concerning the status of the Park located
adjacent to this proposed subdivision. (This
portion of the meeting was held In-Camera).
3.
FINANCE, ADMINISTRATION AND FIRE:
The following correspondence and items for discussion were
presented:
(a) Michael W. Shain, Township Solicitor, re: Oro Beach
Ratepayers Association vs. Oro Township;
(b) Barrie Public Library re: 1990 Contract for Library Services;
(c) Northwest Oro Ratepayers Association re: Reeve Druryls
attendance at their meeting:
(d) County of Simcoe, E. Letourneau, Treasurer re: 1989 Levy;
(e) AMO re: 1990 Transfer Payments;
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3.
FINANCE, ADMINISTRATION AND FIRE:
(contld)
(f) W. Leslie, Township Solicitor re: Confidential
Correspondence re: Township of Oro vs. Oro Beach
Ratepayers Association:
(g) Winfull Properties Inc. re: Confidential Correspondence,
Development Agreement;
(h) David S. White, Township Solicitor re: Confidential
Correspondence re: A. Brown Road Closing:
(i) Dr. Donald Nixon re: Request to appear before Council re:
Road Allowance between Concession 1 & 2;
(j) Mr. Shain, Township Solicitor re: Confidential Correspondence
to Mr. Bosker, re: Building Violation;
(k) Dennis Tuck, Muskoka Homes re: request to appear before
Council;
(1) Scott Elliott, Sarjeant Co. re: Confidential Report re: Pit
Operators Proposal, 7th Line Reconstruction;
(m) L. K. Higgins, Ontario Hydro, Confidential Correspondence re:
Agreement of Purchase and Sale;
(n) Paul Eenhoorn, Fire Chief, Report re: Fire Protection
Agreement:
(0) Paul Eenhoorn, Fire
Corlett re: damages
(p) Paul Eenhoorn, Fire
Chief, Confidential Report re: John
November 28, 1989;
Chief, re: Monthly Report (October).
4.
PUBLIC WORKS:
The following correspondence and items for discussion were
presented:
(a) R. G. Robinson and Associates Limited re: Report #7,
Harbourwood Subdivision:
(b) Ministry of Natural Resources re: 9th Line Boat Launching
Ramp:
(c) R. G. Robinson and Associates Limited re: Correspondence to
Knox, Martin, Kretch and David White, Township Solicitor re:
Horseshoe Highlands Elevated Tank and Water System;
(d) R. G. Robinson and Associates Limited re: Confidential
Correspondence, Windfield Estates Subdivision-Phase II;
(e) R. G. Robinson and Associates Limited re: Confidential
Correspondence re: Windfield Estates Subdivision-Phase II,
(Strudwick Account);
(f) R. G. Robinson and Associates Limited re: Report #5 & 6,
Bayfarm Subdivision;
(g) November 30, 1989, Statement Expenditure and Subsidy Report,
Roads Department.
5.
PLANNING AND DEVELOPMENT:
The following correspondence and items for discussion were
presented:
(a) Ministry of Municipal Affairs re: Correspondence to Mr. &
Mrs. Fred Arff and Ms. Kathy Heal, re: O.P. Amendment #40;
(b) Ministry of Transportation re: Proposed O.P. and Zoning
By-Law Amendment, Lots 16, Concession 14;
(c) Knox, Martin, Kretch Limited re: Correspondence to Simcoe
County and S.C.D.H.U., re: Horseshoe Highlands Subdivision,
Phase II;
(d) S.C.B.E. re: By-Law 89-99 (Douglas);
(e) R. G. Robinson and Associates Limited re: Confidential
Correspondence to F. J. Reinders concerning MSL, Stormwater
Management Report;
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5.
PLANNING AND DEVELOPMENT:
contld
(f) Ministry of Municipal Affairs re: Summary of Central Ontario
Planners Conference '89;
(g) Ministry of Natural Resources re: Planning for Flood
Emergencies;
(h) R. G. Robinson and Associates Limited re: Confidential
Correspondence re: Georgian Drive Secondary Plan;
(i) Jorden & Jones re: Confidential Correspondence re:
Development Application P-35/89, (Levy) Part Lot 1,
Concession 1:
(j) Beverly Nicolson, Township Planner, Report re: Win full
Properties.
6.
COMMUNITY SERVICES:
The following correspondence and items for discussion were
presented:
(a) Ian S. Malcolm, Architect re: Oro Arena Community Centre;
(b) Robert W. Small, Administrator/Clerk re: Confidential Report,
Hiring of a Parks and Recreation Supervisor:
(c) Confidential Memo from Fred Haughton, P.S.A. to R. Small,
Administrator/Clerk re: Overtime for Arena Staff.
I MOTION NO.1
Moved by Johnson, seconded by Burton
It is recommended that we do now go In-Camera @
8:35 p.m. with Mr. Dan Mansell present.
Carried.
MOTION NO.2
Moved by Burton, seconded by Crawford
It is recommended that we do now Rise and Report
I from In-Camera @ 9:00 p.m.
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Carried.
MOTION NO.3
Moved by Caldwell, seconded by Johnson
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It is recommended that we do now go In-Camera @
9:04 p.m. with Paul Eenhoorn, Ron Kolbe and
David White present.
Carried.
MOTION NO.4
Moved by Crawford, seconded by Burton
It is recommended that we do now Rise and Report
from In-Camera @ 9:40 p.m.
Carried.
MOTION NO.5
Moved by Johnson, seconded by Caldwell
It is recommended that we do now go In-Camera @
9:41 p.m. with Mr. and Mrs. Don Nixon and David
White present.
Carried.
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MOTION NO.6
Moved by Burton, seconded by Crawford
It is recommended that we do now Rise and Report
from In-Camera @ 10:00 p.m.
MOTION NO.7
Moved by Johnson, seconded by Burton
It is recommended that we do now go In-Camera @
10:05 p.m. with Marshall Green, Dennis Tuck, and
David White present.
MOTION NO.8
Moved by Caldwell, seconded by Johnson
It is recommended that we do now Rise and Report
from In-Camera @ 11:12 p.m.
MOTION NO.9
Moved by Burton, seconded by Crawford
It is recommended that we suspend Section 21 (d)
of By-Law 89-36 to allow the meeting to proceed
past the 11:00 p.m. Adjournment hour.
MOTION NO. 10
Moved by Caldwell, seconded by Johnson
It is recommended that the Correspondence from
Ian S. Malcolm, concerning the Oro Community
Centre, be received and further the list of
deficiencies compiled by Fire Chief Paul Eenhoorn
and Chief Building Official Ron Kolbe, be forwarded
to the Architect and Contractor and further both
the Contractor and Architect be invited to a Committee
of the Whole Meeting during January 1990 to review the
list of deficiencies.
MOTION NO. 11
Moved by Caldwell, seconded by Johnson
It is recommended that Council of the Corporation
of the Township of Oro direct the Administrator/
Clerk to advise Dr. Donald R. Nixon that the
Road Allowance between Concession 1 and 2, South
of the Ridge Road to the Lake is not For Sale
at this time.
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Carried.
Carried.
Carried.
Carried.
Carried.
Carried.
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MOTION NO. 12
Moved by Johnson, seconded by Caldwell
It is recommended that the Correspondence from the
Barrie Public Library with regards to the 1990
Contract for Library Services between the Barrie
Public Library and the Corporation of the Township
of Oro be received and further that the Reeve and
the appropriate Township Official be authorized to
sign the Library Services Agreement with the City
of Barrie in the amount of $45,527.00 for the year
1990.
MOTION NO. 13
Moved by Burton, seconded by Crawford
It is recommended that the Correspondence from
the Association of Municipalities concerning
the 1990 Transfer Payments for the Province of
Ontario to Municipalities, be received and further
the Treasurer and Administrator/Clerk prepare a
I press release to be issued by the Reeve at the
start of the Regular Meeting of Council to be
held Monday, December 18, 1989.
MOTION NO. 14
Moved by Crawford, seconded by Burton
It is recommended that the Correspondence from
William J. Leslie, Township Solicitor, with
regards to the Township of Oro vs. the Oro
Ratepayers Association, with regards to their
I Application for Injunction--Boat Ramp/9th
Concession, be received and further the
Administrator/Clerk be instructed to advise
the Solicitor that the municipality at this
point in time has no other choice but to accept
the settlement agreed upon between Mr. Leslie
and Councillor Crawford, further, Recommendation
No. 14 from the Committee of the Whole Meeting
held Tuesday, November 14, 1989, which read as
follows:
Moved by Johnson, seconded by Caldwell
It is recommended that the Confidential Correspondence
from Michael W. Shain, with regards to the Township of
Oro and the Oro Beach Ratepayers Association be received
and further the Administrator/Clerk is to direct the
Township Solicitor to proceed with litigation that would
result in the municipality recovering all costs incurred
with regards to the Oro Beach Ratepayers Association's
initiation of legal action.
Be rescinded.
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Carried.
Carried.
Carried.
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MOTION NO. 15
Moved by Burton, seconded by Crawford
It is recommended that Recommendation No. 14
be tabled until the Municipality has received
a complete breakdown of the costs for the
9th Line Boat Launching Facility.
Carried.
MOTION NO. 16
Moved by Johnson, seconded by Caldwell
It is recommended that the Confidential Correspondence
from Winfull Properties Incorporated with regards to
the Winfull Properties Incorporated Development
Agreement, be received and further the Administrator/
Clerk is to advise the Secretary/Treasurer of the
Committee of Adjustment that the municipality will
support the inclusion of application for severance at
the Committee of Adjustment Meeting to be held
December 12, 1989.
Carried.
MOTION NO. 17
Moved by Crawford, seconded by Burton
It is recommended that the Confidential Correspondence
from David S. White, with regards to Arch Brown Road
Closing/Georgina Drive, be received and further the
Administrator/Clerk is to advise the Township Solicitor
that the Corporation of the Township of Oro is in
agreement with a copy of a Survey for the closing of
a portion of Georgina Drive, included in the
correspondence from Mr. White, dated December 4th,
1989, and further the Lot Frontage meet the Township
requirements.
Carried.
MOTION NO. 18
Moved by Caldwell, seconded by Johnson
It is recommended that the Confidential Correspondence
from the Sarjeant Company Limited, concerning a proposal
for the reconstruction of the 7th Line, be received and
further the Administrator/Clerk advise Mr. Scott Elliott
of the Sarjeant Company Limited that Council of the
Corporation of the Township of Oro would like to meet
with representatives of the Pit Operators to discuss
their proposal, on the following date:
December 19th, 1989 @ 8:00 p.m.
Carried.
MOTION NO. 19
Moved by Burton, seconded by Crawford
It is recommended that the Confidential Correspondence
from Ontario Hydro with regards to an Agreement of
Purchase and Sale for Part of Lot 1, Concession 5, be
received and signed back at a figure agreed upon at an
In-Camera session held on this date, following receipt
of the appropriate deeds for this property and providing
the Township Solicitor has reviewed and approved the said
Agreement of Purchase and Sale. Carried.
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MOTION NO. 20
Moved by Burton, seconded by Crawford
It is recommended that the Report from Fire Chief
Paul Eenhoorn, with regards to Fire Protection
Agreement between the Corporation of the Township
of Oro and the Corporation of the Township of
Orillia, be received.
MOTION NO. 21
Moved by Crawford, seconded by Johnson
It is recommended that the Confidential Report
from Paul Eenhoorn, with regards to an incident
at the Hawkestone Fire Hall on November 28, 1989,
be received.
MOTION NO. 22
Moved by Burton, seconded by Crawford
It is recommended that the Report from Fire Chief
Paul Eenhoorn, concerning his Monthly Activities
for the month of October 1989, be received.
MOTION NO. 23
Moved by Crawford, seconded by Burton
It is recommended that the Confidential Correspondence
from R. G. Robinson and Associates Limited, with regards
to Windfield Estates Subdivision, Phase II, be received
and further the Treasurer be authorized to pay the amount
of $3,134.83 to Mr. Bill Strudwick Construction Limited,
and further that this amount be deducted from the
Windfield Estates Letter of Credit.
MOTION NO. 24
Moved by Caldwell, seconded by Johnson
It is recommended that the Correspondence from
Mr. A. M. Lees, of R. G. Robinson and Associates
Limited, with regards to Windfield Estates
Subdivision, Phase II, and the request of the
Township to issue the Certificate of Substantial
Completion for Phase II of the Subdivision, not be
granted until the Developer lives up to his
commitment to construct seven homes in Phase II.
MOTION NO. 25
Moved by Crawford, seconded by Burton
It is recommended that the Correspondence from
the Simcoe County Board of Education with regards
to By-Law No. 89-99 (Douglas), be received.
MOTION NO. 26
Moved by Johnson, seconded by Caldwell
It is recommended that the Correspondence from the
Ministry of Natural Resources, concerning Planning
for Flood Emergencies, be referred to the Fire
Chief Paul Eenhoorn and Public Services Administrator
Fred Haughton.
Carried.
Carried.
Carried.
Carried.
Carried.
Carried.
Carried.
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MOTION NO. 27
Moved by Burton, seconded by Cra#ford
It is recommended that the Confidential Correspondence
from R. G. Robinson of R. G. Robinson and Associates
Limited with regards to the City of Barrie Georgian
Drive Secondary Plan, be received and further the
Administrator/Clerk is hereby requested to have the
Township Engineer appear before a future Committee
of the Whole Meeting to review these terms of reference
and the effect on the Corporation of the Township of
Oro.
MOTION NO. 28
Moved by Caldwell, seconded by Johnson
It is recommended that the Correspondence from
Jorden and Jones with respect to Development
Application P-35/89 (Levy), be received and
acknowledged.
MOTION NO. 29
Moved by Johnson, seconded by Caldwell
It is recommended that the Report from Beverly
Nicolson, Township Planner, with regards to
Winfull Developments property, be received and
further the Township's Planning Consultant Mr.
Ron Watkin, Township's Administrator/Clerk and
Township Planner, meet with the Developer to
consider a connecting road within the plan.
MOTION NO. 30
Moved by Johnson, seconded by Caldwell
It is recommended that the Report from Robert
W. Small, Administrator/Clerk, with regards to
the hiring of a Parks and Recreation Supervisor,
be received and adopted.
MOTION NO. 31
Moved by Crawford, seconded by Burton
It is recommended that the Confidential Memo from
Fred Haughton, Public Services Administrator to
Robert Small, Administrator/Clerk, with regards to
the overtime worked by the Arena Staff be received
and adopted and the Staff be granted time off in-lieu,
at non peak times, as approved by the Administrator/
Clerk and new Parks and Recreation Supervisor.
Carried.
Carried.
Carried.
Carried.
Carried.
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MOTION NO. 32
Moved by Burton, seconded by Crawford
It is recommended that the following correspondence
be received and filed:
3. (a)
(c)
(h)
(i)
( j )
( k)
4. (a)
(b)
(c)
(f)
(g)
5. (a)
(b)
(c)
(e)
(f)
Michael W. Shain, Township Solicitor, re: Oro Beach
Ratepayers Association vs. Oro Township;
Northwest Oro Ratepayers Association re: Reeve Drury's
attendance at their meeting;
David S. White, Township Solicitor re: Confidential
Correspondence re: A. Brown Road Closing;
Dr. Donald Nixon re: Request to appear before Council
re: Road Allowance between Concession 1 & 2;
Mr. Shain, Township Solicitor re: Confidential
Correspondence to Mr. Bosker, re: Building Violation;
Dennis Tuck, Muskoka Homes re: request to appear before
Council;
R. G. Robinson and Associates Limited re: Report #7,
Harbourwood Subdivision;
Ministry of Natural Resources re: 9th Line Boat Launching
Ramp; .
R. G. Robinson and Associates Limited re: Correspondence
to Knox, Martin, Kretch and David White, Township
Solicitor re: Horseshoe Highlands Elevated Tank and Water
System;
R. G. Robinson and Associates Limited, re: Report #5 & 6,
Bayfarm Subdivision;
November 30, 1989, Statement Expenditure and Subsidy
Report, Roads Department;
Ministry of Municipal Affairs re: Correspondence to Mr.
and Mrs. Fred Arff and Ms. Kathy Heal, re: O.P. Amendment
No. 40 ;
Ministry of Transportation re: Proposed O.P. and Zoning
By-Law Amendment, Lots 16, Concession 14;
Knox, Martin, Kretch Limited re: Correspondence to Simcoe
County and S.C.D.H.U., re: Horseshoe Highlands
Subdivision, Phase II;
R. G. Robinson and Associates re: Confidential
Correspondence to F. J Reinders concerning MSL,
Stormwater Management Report;
Ministry of Municipal Affairs re: Summary of Central
Ontario Planners Conference '89. Carried.
MOTION NO. 33
Moved by Caldwell, seconded by Johnson
It is recommended that the Administration Office be
closed on Friday, December 22, 1989, @ 12:00 noon, Monday,
December 25, 1989, Tuesday, December 26, 1989, Friday,
December 29 @ 12:00 noon, and Monday, January 1, 1989, for
the Holiday Season and further the closing be advertised
in the Barrie and Orillia Newspaper. Carried.
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MOTION NO. 34
Moved by Caldwell, seconded by Johnson
It is recommended that the Corporation of the
Township of Oro, without predjudice, will undertake
having an appraisal done on the Parkland, Part of
Lot 20, Concession 5, Township of Oro, upon
receiving a written undertaking from Solicitor,
M. Green's Client to pay for the appraisal.
Carried.
MOTION NO. 35
Moved by Caldwell, seconded by Johnson
It is recommended that the Administrator/Clerk
take steps to have the Township Letterhead
Copy Written.
Carried.
MOTION NO. 36
Moved by Burton, seconded by Johnson
It is recommended that we do now adjourn @ 1:00 a.m.
Carried.
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