The URL can be used to link to this page

05 28 2025 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting Township o VIez&nZe� Wednesday, May 28, 2025 Proud Heritage,Exciting Future 3:00 p.m. - Open Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte is committed to providing an environment that is safe and secure, that respects human rights, is free from violence, discrimination, threats and harassment for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged by emailing agendacomment(a�oro-medonte.ca or registering to provide Open Forum comments at the "Request for Participation Form" link below. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa Page 1 of 139 Council Meeting Agenda - May 28, 2025 [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: To be dealt with under Item 18. 5. Minutes of Council and Committees: 6 - 23 a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. 05 12 2025 Heritage Committee Minutes Item 6b) Verbal Matters Form Heritage Financial Incentive Programs Updated correspondence re Motion No. HC250512-8 Item 6c) Cultural Heritage Resource Eval - Coulson Church Item 6c) Heritage Research Photos - Coulson Church Item 6d) Story of Oro, Printing Quotes Updated 24 - 33 b) Minutes of Council meeting held on Wednesday, May 14, 2025. 05 14 2025 Council Minutes 6. Recognition of Achievements and Introduction(s): None. 7. Public Meetings: None. 8. Deputations/Presentations: 34 - 55 a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hospital re: Update on Hospital Redevelopment Planning. Page 2 of 139 Council Meeting Agenda - May 28, 2025 Deputation Form Deputation 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 56 - 59 a) OCS2025-06, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT25-004 — Lakeshore Road East Drainage Improvements. OCS2025-06 60 - 72 b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municipal Asset Naming Policy. OCS2025-07 73 - 94 c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees and Charges Update (Building & Planning) Recommendation [Refer to Item 17a)]. DS2025-053 95 - 98 d) CS2025-10, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Cost and Timelines Update. CS2025-10 12. Reports of Municipal Officers for Information Only: 99 - 103 a) DS2025-058, Curtis Shelswell, Manager, Municipal Law Enforcement re: Municipal Law Activity Report (March and April). DS2025-058 104 - 107 b) ES2025-05, Michelle Jakobi, Director, Environmental Services re: Horseshoe Zone 1 Water Integration Project Update. ES2025-05 13. Reports and Announcements of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Page 3 of 139 Council Meeting Agenda - May 28, 2025 Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. In addition, members may report on items related to events that are taking place within their ward/municipality, i.e., community events and/or Major events i.e. golf tournament, date/time, pancake breakfasts, etc. Neither updates or announcements will form part of the minutes of the meeting. 14. Consent Agenda: 108 - 111 a) Minutes of Nottawasaga Valley Conservation Authority (NVCA) meeting held on March 28, 2025. Staff Recommendation: Receive for Information Only. NVCA 112 b) Township of Oro-Medonte, Notice re: Alternative Payment Methods. Staff Recommendation: Receive for Information Only. Notice 113 - 114 c) Correspondence from Lake Simcoe Region Conservation Authority (LSRCA) re: Nominate a Local Environmental Champion Today, Nominations Open Until June 5, 2025. Staff Recommendation: Receive for Information Only. LSRCA 115 d) Correspondence dated May 13, 2025 from J.G. Dumond, Chief Superintendent, Bureau Commander, Crime Prevention and Community Support Bureau, Ontario Provincial Police (OPP) re: Municipal Policing Bureau. Staff Recommendation: Receive for Information Only. OPP 116 - 117 e) Correspondence dated May 14, 2025 from The Hon. Robert J. Flack, Minister of Municipal Affairs and Housing re: Request for Financial Assistance, March 2025 Ice Storm. Staff Recommendation: Receive for Information Only. MMAH 15. Communications/Petitions: 118 - 119 a) Correspondence dated May 13, 2025 from Mayor Alex Nuttall, City of Barrie re: Proposed Boundary Adjustments, Proposed Agreement, Barrie - Oro- Medonte. City of Barrie 16. Notice of Motions: None. Page 4 of 139 Council Meeting Agenda - May 28, 2025 17. By-Laws: 120 - 138 a) 2025-048: A By-law to Amend By-law 2024-134, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). 2025-048 18. Closed Session Items: a) Motion to go In Closed Session. b) Shawn Binns, CAO; Brent Spagnol, Director, Development Services, re: Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)). c) Shawn Binns, CAO re: Litigation affecting the municipality (Legal Update). d) Minutes of Closed Session Council meeting held on May 7, 2025. e) Minutes of Closed Session Council meeting held on May 14, 2025. f) Motion to Rise and Report. 19. Confirmation By-Law: 139 a) 2025-049: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 28, 2025. 2025-049 20. Adjournment: a) Motion to Adjourn. Page 5 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. The Township of Oro-Medonte Heritage Committee Meeting Minutes Township of Robinson Room Proud Heritage,Exciting Future Monday, May 12, 2025 Time: 6:32 p.m. Present: Mayor Randy Greenlaw Councillor Richard Schell (Chair) Councillor Lori Hutcheson (Co-Chair) Ruth Fountain Dorothy Moore Kayla Thibeault Victoria Veenstra Anne Walker Regrets: Jess Woodrow Staff Present: Brianna Belcourt, Policy/Special Projects Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk 1. Call to Order: Councillor Schell (Chair) assumed the Chair at the above noted time and called the meeting to order followed by the reading of the Land Acknowledgement. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Page 1 of 5 Page 6 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Heritage Committee Minutes — Monday, May 12, 2025. 2. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HC250512-1 Moved by Fountain, Seconded by Thibeault It is recommended that the agenda for the Heritage Committee meeting held on Monday, May 12, 2025 be received and approved. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Approval of Minutes of Previous Meeting: a) Minutes of Heritage Committee meeting held on March 17, 2025. Motion No. HC250512-2 Moved by Moore, Seconded by Walker It is recommended that the draft minutes of Heritage Committee meeting held on Monday, March 17, 2025 be received and approved as printed and circulated. Carried. 5. Communications: a) Correspondence from Community Heritage Ontario re: Quarterly Publication, Spring, 2025. Motion No. HC250512-3 Moved by Thibeault, Seconded by Veenstra It is recommended that the correspondence from Community Heritage Ontario re: Quarterly Publication, Spring, 2025 be received. Carried. Page 2of5 Page 7 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Heritage Committee Minutes — Monday, May 12, 2025. b) Correspondence from Tourism Simcoe County re: 2025 Doors Open Participant Guide. Motion No. HC250512-4 Moved by Moore, Seconded by Thibeault It is recommended that the correspondence from Tourism Simcoe County re: 2025 Doors Open Participant Guide be received. Carried. c) Correspondence dated April 17, 2025 from the Environmental Registry of Ontario re: Proposed Amendments to the Ontario Heritage Act, Schedule 7 of the Protect Ontario by Unleashing our Economy Act, 2025, Deadline May 17, 2025. Motion No. HC250512-5 Moved by Walker, Seconded by Moore It is recommended that the correspondence dated April 17, 2025 from the Environmental Registry of Ontario re: Proposed Amendments to the Ontario Heritage Act, Schedule 7 of the Protect Ontario by Unleashing our Economy Act, 2025, Deadline May 17, 2025 be received. Carried. 6. Reports of Members of Committee/Municipal Officers: a) Committee Member Victoria Veenstra re: Township Culture & Heritage Webpage Updates. Motion No. HC250512-6 Moved by Veenstra, Seconded by Fountain It is recommended 1 . That the verbal information presented by Committee Member Victoria Veenstra re: Township Culture & Heritage Webpage Updates be received. 2. That, per Motion No. HC230918-8, that staff record any proposed changes suggested by the Committee and they be provided to the Website Information Coordinator for review and implementation. 3. That the Committee member bring back any further amendments of the Heritage website page to the Committee for consideration. Carried. Page 3of5 Page 8 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Heritage Committee Minutes — Monday, May 12, 2025. b) Committee Member Victoria Veenstra re: Heritage Financial Incentive Programs Motion No. HC250512-7 Moved by Thibeault, Seconded by Veenstra It is recommended 1 . That the verbal information presented by Committee Member Victoria Veenstra re: Heritage Financial Incentive Programs be received. 2. That it is recommended to Council that the Committee undertake a further review of potential Heritage Financial Incentive Programs for Oro-Medonte and report back to the Committee. Carried. c) Committee Member Anne Walker, correspondence re: Cultural Heritage Resource Evaluation form, Coulson Church, 301 Horseshoe Valley Road West. Motion No. HC250512-8 Moved by Walker, Seconded by Fountain It is recommended 1 . That the correspondence presented by Committee Member Anne Walker, correspondence re: Cultural Heritage Resource Evaluation form, Coulson Church, 301 Horseshoe Valley Road West be received. 2. That it is recommended to Council that the Coulson Church, 301 Horseshoe Valley Road West be identified for as a candidate for designation under Part IV of the Ontario Heritage Act, as amended; and, 3. That it is recommended to Council that staff undertake a cultural heritage assessment and review for the Coulson Church, 301 Horseshoe Valley Road West, to ensure the property meets the criteria for determining cultural heritage value or interest as set out in Ontario Regulation 9/06, as amended, and report back to the Heritage Committee. Carried. Page 4of5 Page 9 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Heritage Committee Minutes — Monday, May 12, 2025. d) Committee Member Kayla Thibeault re: Story of Oro, Printing Quotes (Updated). Motion No. HC250512-9 Moved by Thibeault, Seconded by Veenstra It is recommended 1 . That the updated correspondence dated May 12, 2025 and presented by Committee Member Kayla Thibeault re: Story of Oro, Printing Quotes be received. 2. That it is recommended to Council that the Township promote the free online version and re-evaluate, at the end of the Council term, based on any public feedback received and requesting a physical copy. 3. And that staff arrange online accordingly. Carried. e) DS2025-045, Brianna Belcourt, Policy/Special Projects Planner re: Heritage Committee Initiatives Status Update (April 2025). Motion No. HC250512-10 Moved by Veenstra, Seconded by Moore It is recommended that DS2025-045, Brianna Belcourt, Policy/Special Projects Planner re: Heritage Committee Initiatives Status Update (April 2025) be received. Carried. 7. Next Meeting Date: To Be Confirmed. 8. Adjournment: a) Motion to Adjourn. Motion No. HC250512-11 Moved by Fountain, Seconded by Walker It is recommended that we do now adjourn at 7:43 p.m. Carried. Councillor Richard Schell, Chair Janette Teeter, Deputy Clerk Page 5 of 5 Page 10 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Verbal Matters �-� (Section 13.3 of Township's Township f Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Victoria Veenstra, Heritage Committee Member Item Number/Name: Heritage Financial Incentive Programs Meeting Date: May 12, 2025 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee X❑ Heritage Committee ❑ Traffic Safety Advisory Committee ❑ Human Resources Committee As the committee has engaged with all properties of historical interest within the township and is actively pursuing designation for each, I believe it is timely to explore potential incentives for property owners to encourage further designations. Specifically, I would like to discuss possible recommendations to Council regarding a tax incentive or other financial considerations that could serve as a gesture of support for these properties. Page 11 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. From: Anne Walker Sent: Wednesday, May 21, 2025 11:16 AM To: Belcourt, Brianna <bbelcourt@oro-medonte.ca>; Teeter, Janette <jteeter@oro- medonte.ca> Subject: Coulson Church This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Brianna, At this time we would like to withdraw the designation of the Coulson Church due to the challenges with obtaining insurance for heritage buildings. Thank you Anne Walker Page 12 of 139 Toumship o� Proud Heritage, Exciting Future Municipal Heritage Register Policy Appendix A Township of Oro-Medonte Cultural Heritage Resource Evaluation Form Address: H o 1�s A- L L c -K Period: I g o l Recorder Name- Description.- Photographs: Front Facade ❑ Left Facade ❑ Right Facade ❑ Date: Rear Facade ❑ Details ❑ Setting Li Design of Physical Value Style Is this a notable, rare or unique N/A ❑ Unknown ❑ No ❑ Yes ❑ example of a particular architectural style or type? Construction Is this a notable, rare, unique or N/A ❑ Unknown ❑ No ❑ Yes r� early example of a particular material or method of construction? Design Is this a particularly attractive or N/A ❑ Unknown ❑ No ❑ Yes ❑ unique structure because of the merits of its design, composition, craftsmanship or details? Does this structure demonstrate a N/A ❑ Unknown ❑ No ❑ Yes ❑high degree of technical or scientific achievement? Notes: / C �G pCZ 5 ^e SS -��✓1 �e � ( �. Contextual Value Continuity Does this structure contribute to N/A ❑ Unknown ❑ / the continuity or character of the NO ❑ Yes ram street, neighbourhood or area? Page 1 of 4 �To�� , Proud Heritage, Exciting Future Municipal Heritage Register Policy Contextual Value (Continued) Setting Is the setting or orientation of N/A o Unknown ❑ No❑ Yes❑ the structure or landscaping noteworthy? Does it provide a physical, N/A ❑ Unknown ❑ No❑ Yes❑ historical, functional or visual link to its surroundings? Landmark Is this a particularly important N/A ❑ Unknown ❑ No ❑ Yes p111 visual landmark within the: ❑ region; ❑ city; or, ❑ neighbourhood? Completeness Does this structure have other N/A ❑ Unknown ❑ No ❑ Yes ❑ original outbuildings, notable landscaping or external features that complete the site? Notes: f i D[/u✓7 -le- t—r ail D Ot�c /Cndi'YIa rX o n Co /sort h l� Integrity Site Does the structure occupy its N/A ❑ Unknown ❑ No ❑ Yes original site? Note: if relocated, i.e. relocated on its original site, moved from another site, etc. Alterations Does this building retain most of N/A ❑ Unknown ❑ No ❑ Yes its original materials and design features? Is this a notable structure due to N/A ❑ Unknown ❑ No ❑ Yes ❑ sympathetic alterations that have taken place over time? Page 2of4 i Township of Proud Heritage, Exciting Future Municipal Heritage Register Policy Integrity (Continued) Condition Is this building in good N/A ❑ Unknown ❑ No ❑ Yes condition? Notes: Historical or Associative Value & Significance Does this property or structure have strong N/A ❑ Unknown ❑ No ❑ Yes associations with and/or contribute to the understanding of a belief, person, activity, organization or institution that is significant or unique within the City? Is the original, previous or existing use significant? N/A ❑ Unknown ❑ No ❑ Yes ❑ Does this property meet the definition of a Unknown ❑ No ❑ Yes ❑ significant built heritage resource or cultural heritage landscape, as identified in the Provincial Policy Statement under the Ontario Planning Act? A property or structure valued for the important contribution it makes to our understanding of the history of a place, an event, or a person. Names of the Original Owners: CC)M MGM h i ti nL1111iI Notes: - C D fC) s )LO Cer� u C' c�mmun.`Tti CO —p,oe- r'a'i"yn Ck 7t-[,( �'� Page 3of4 Township of ffet&1;Te Municipal Heritage Register Policy Proud Heritage, Exciting Future Further Action/Follow Up ❑ Add to Heritage Register ❑ High Priority for Designation ❑ Heritage District Potential ❑ Additional Research Required ❑ Additional Photographs Required Setting ❑ All Facades ❑ Details ❑ ❑ Request Permission to Access Property Other: General Comments Date of Property Owner Notification: ] Property Owner Name and Address: r��n�°��/r� r" Dre 5�� V�IlPy `� ❑ Additional Information Attached Recommendation Heritage Committee Recommendation Council Decision ❑ Add to Heritage Register ❑ Add to Heritage Register ❑ No Action— Keep on File ❑ No Action — Keep on File Date: Date: Notice of Collection: Information on this form is collected for the pl be tohenhance municipal pal orized under the Municipal information Act 2001, s. 8; in addition to heritage preservation,applicant m require. All information is subject to the services being delivered to applicants or as the app Y q provisions of the Municipal to the Clerk's office atR05O87-217 M56. l Freedom of Information 1 Questions about this notice of collection should be Revised June 2023 Page 4of4 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Heritage Designation: Coulson Church The subject property is a privately-owned former church located on Lot 1 Concession 6, Oro- Medonte (343 Horseshoe Valley Rd. W.) The building in question sits on the northeast corner of the Walker farm (approximately 80.2 hectares) located along Horseshoe Valley Road West, between Line 5 North and the Sugarbush subdivision. Surrounding land uses consist mostly of woodlots, agricultural uses and residential uses. Description of Building/Structure - Coulson Church Coulson Church, built in 1881, is a one-room, one-storey building that represents the type of rural public building common in late nineteenth century Ontario. The exterior is the original clapboard siding. It has a rectangular plan with three windows on each side and a gable roof with return eaves. On the north end is a small entry porch. There is a second door on the south end which was added in the 1960s. The interior features the original plank floors, a pressed tin ceiling, a small raised platform at the south end and original pews along the walls. The centre pews were stolen during a break-in in the 1980s and have been replaced with new ones to replicate the originals. In 1956 it was in a state of disrepair and a new roof was installed, the interior painted and papered, and the broken windows repaired. It was closed as a place of worship in 1965. In 2010 it became the property of the Walker family who further restored it with painting and repairs to the plaster. Evaluation under Ontario Regulation 9/06 Section 1(2) of O. Reg 9/06 outlines the criteria for determining whether a property is of cultural heritage value or interest. In order for a property to be designated under Section 29 of the Heritage Act, R.S.O., 1990 c. P. 13, the property is required to meet two or more of the criteria. The criterion is separated into three main categories: 1. Historical or Associative Value; 2. Design or Physical Value; and, 3. Contextual Value. Page 17 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Historical or Associative Value In 1831 the area was opened to European settlement. Regular church attendance was important to the settlers and the lack of a dedicated place of worship meant travel over difficult terrain to communities of some distance. In 1880, local residents determined to build a church of their own. John Tudhope Walker was a member of a pioneer family from the 7th line at Coulson. He acquired the farm at Lot 1, Concession 6, Oro in 1879. The following year, he offered a corner of his field for a church and horse shed with the stipulation that it could be used by any Protestant denomination for public worship. Lumber and materials were donated by William Seymour who owned the farm directly east and James Cooke who farmed on the top of the next hill. The church was built by volunteer labour under the supervision of local builders Beard and Buchanan and dedicated in 1881. This team built several significant buildings in early days, including the first Coulson School which previously stood beside the church. QLCTED,q ass.-un n oeoa[Yovrt nunocns. -�Y- ORO COUL50N �Qnvo MEpO/YTE ! 0 !9! LorJ VI New s�..�� S,pt•/9/9 oN/ryCDONTE This sign was on a tree at the former location of the school next to the church. COULSON LM GENERAL I — Is �f3 E t880. Y.S.SfIeIMR.YRY-Y[YYYr[. BUILB_C RS. it Coulson Storekeeper, Annie Jarratt Walker, holds the "Beard and Buchanan" sign that was once on the Coulson School. Page 18 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. On alternate Sundays there was a worship service for the Methodists (served from Warminster) and Presbyterians (served from Jarratt's Corners), with Anglicans meeting occasionally (served from Fairvalley). It was an active church which served the community through various groups. The Methodist congregation consolidated their hold on the population by establishing a Sunday School. Young graduates became involved in various church groups, eventually joining the Methodist Church. As a result, this church entered the newly formed United Church of Canada in 1925 with "Church Union" (a merger of four Protestant denominations). In 1938, due to decreasing attendance and difficulty finding leadership, services were discontinued. For 18 years it sat in a state of gradual deterioration. In 1956 the community moved to restore it. A descendant of one of Coulson's original pioneer families, Dr. Patricia Laing (nee Patterson) of Detroit, donated funds for the church's restoration. Once again, with the help of volunteer labor the church was brought to life. In 1965 the church was closed by the United Church of Canada and kept in repair by the people of the community for special services. In 2010 the Walker family acquired the historic church in order to save it. The centre pews were re-built by Ian Walker and repairs and painting completed. The Walker family is committed to the preservation and restoration of the church as a heritage site. Coulson Church was built and re-built with volunteer labour and materials. In its early days the space was shared by multiple denominations. From its very beginnings it has stood as a symbol of community co-operation and pride. Many of the early buildings that formed the pioneer hamlet of Coulson have disappeared. The church remains an important connection to the heritage of the community. Design or Physical Value Coulson Church is an example of the Classical Revival style which reflects the simple, agricultural life that characterized late nineteenth-century Ontario. These early churches typically featured rectangular plans, a gable roof and clapboard siding. This simple structure tells a story of the past, while highlighting the high degree of craftmanship of local builders, "Beard and Buchanan". This team built several significant buildings in early days, including the first Coulson School which formerly stood beside the church. This is particularly exemplified through the following original components of the building: 1. Clapboard Siding Wooden clapboard siding was a common material for Ontario's early vernacular architecture. The use of clapboard in Canadian construction can be traced to the settlers who brought European building techniques with them. Early clapboards were made of wood and were essential for protecting buildings from our harsh weather conditions. Page 19 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. i _ , S.b: 1 2. Eaves Returns The building features "eaves returns"— the extension of the eaves around the corner at the gable ends forming a return of the cornice. They are used on the main roof and the roof of the small entry porch. This further suggests the influence of the Classical Revival Style of the time. Eaves returns have both functional and decorative purposes. They help protect the building's exterior from rain and snow by directing water away from the walls and foundation. At the same time, they add to the visual appeal of a building, offering a decorative element. 3. Pressed Tin Ceiling The ceilings of Coulson Church are finished with tinplate with designs pressed into them. A tin ceiling is an architectural element that was very popular in Victorian buildings in North America in the late 19th century. This interior adornment was advertised for its design, economy, and fire resistance. 1 1 4 Page 20 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. 4. Original plank flooring t. Contextual Value The "little white church" has stood watch on the top of Coulson hill for over 140 years. It is physically, visually and historically linked to its surroundings. The building has welcomed members of the community since its construction in 1881, and promises to serve the surrounding area as a gathering place in the future. Coulson Church is a landmark for the community and a reminder of its past. Evaluation In summary, Coulson Church meets the following criteria: 1. The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community. 2. The property has historical value or associative value because it yields, or has the potential to yield, information that contributes to an understanding of a community or culture. 3. The property has historical value or associative value because it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. 4. The property has design value or physical value because it is a rare, unique, representative or early example of a style, type, expression, material or construction method. 5. The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings. 6. The property has contextual value because it is a landmark. Page 21 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Statement of Cultural Heritage Value Coulson Church, situated on the northeast corner of the property municipally known as 343 Horseshoe Valley Road W. (Lot 1, Concession 6, former Township of Oro) holds cultural heritage value and interest to the Township of Oro-Medonte. This church stands as a reminder of community cooperation and collaboration which characterized the early days of settlement in rural Ontario. It is one of a few remaining buildings constructed under the supervision of "Beard and Buchanan", local builders of the day. The clapboard siding and eaves returns represent a typical 19th century building technique. The interior tin ceiling is a rare example of this architectural feature. These features are worthy of heritage designation. List of Heritage Attributes to be Preserved The following are the attributes that have been identified to be preserved: 1. Clapboard siding 2. Eaves returns 3. Pressed tin ceiling 4. Plank flooring Consultation The following parties were consulted: • Walker family Sources The following sources informed this evaluation: • The Story of Oro • Websites: https://www.historicplaces.ca/en/rep-reg/place-lieu.aspx?id=9794 https://www.heritagetrust.on.ca/fr/oha/details/file?id=4626 https://ancestraIroofs.blogspot.com/2012/10/this-is-not-eaves-return.htmI Page 22 of 139 5.a) Minutes of Heritage Committee meeting held on Monday, May 12, 2025. Story of Oro — Printing Options Updated, May 12, 2025 Notes:The Story of Oro is 364 pages long • First edition was 1972, second edition was 1984 • Selling price was last promoted at $15 • As of 2025, currently sold out of stock Company Cost 1. University of Calgary Digital Collection $0 Virtual: https://digitalcollections.ucalgarV.ca/archive/The- sto -of-Oro-2R3BF1 F33U9GL.html 2. Rapido Books $703.50 Quantity: 50 =$14.07 each 3. Staples Canada $0.59/ page = $214.76 4. Canada Canopy $85.98* 5. New Print $1,623.50 Quantity: 50 =$32.47 each 6. Georgian Bay Printers $925 Quantity: 50 _ $18.50 each * Assume there would be a reduction for a bulk order Recommendation 1. While it is wonderful the bulk orders of the Story of Oro have been recently old out and the book is active in community homes, the cost to replace is signficant considering the price each unit is sold at 2. It took 40 years, from the last edition, to sell out 3. An easily accessible and virtual copy of the entire book is available for free 4. 1 recommend the Heritage Committee promote the free online version and revaluate at the end of the Term based on public feedback requesting a physical copy Page 23 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. The Township of Oro-Medonte Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, May 14, 2025 3:01 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Dylan Flannery, Director, Operations and Community Services; Shannon Johnson, Director, Finance/Chief Financial Officer; Kelly Watson, Director, People and Culture, George Vadeboncoeur, Manager, Planning, Special Projects; Justin Metras, Manager, Capital and Infrastructure; Jenny Legget, Manager, Communications and Public Relations; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason Scharapenko, Information Technology Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties Page 1 of 10 Page 24 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C250514-1 Moved by Hutcheson, Seconded by Lavoie Be it resolved that the agenda for the Council meeting of Wednesday, May 14, 2025 be received and adopted. Carried. Motion No. C250514-2 Moved by Schell, Seconded by Clark Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: Motion to go In Closed Session. Motion No. C250514-3 Moved by Young, Seconded by Hutcheson Be it resolved that we do now go in Closed Session at 3:04 p.m. to discuss • Labour relations/employee negotiations (Compensation); • Position, plan, procedure, criteria or instruction to be applied to any negotiations related to the municipality (Inter Municipal-Relationships, Provincial Facilitator). Carried. Page 2 of 10 Page 25 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. Motion to Rise and Report. Motion No. C250514-4 Moved by Bard, Seconded by Hutcheson Be it resolved that we do now Rise at 4:18 p.m. to return to Closed Session under item 17 to continue discussions on Item 4 b) Shawn Binns, CAO/Acting Clerk; Kelly Watson, Director, People and Culture, re: Labour relations/employee negotiations (Compensation); c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal- Relationships, Provincial Facilitator). Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 23, 2025. b) Minutes of Human Resources Committee meeting held on Friday, April 25, 2025. c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. Motion No. C250514-5 a. Moved by Schell, Seconded by Lavoie Be it resolved that the draft a) Minutes of Council meeting held on Wednesday, April 23, 2025; and c) Minutes of Special Council meeting held on Tuesday, April 29, 2025 be received and adopted as printed and circulated; and that the draft b) Minutes of Human Resources Committee meeting held on Friday, April 25, 2025 be received. Carried. 6. Recognition of Achievements and Introduction(s): None. Page 3 of 10 Page 26 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: None. 10. Open Forum: Council consented to allow Open Forum comments to proceed past the two (2) minute requirement. One (1) individual presented Open Forum comments regarding Item 12a). 12. Reports of Municipal Officers for Information Only: a) DS2025-051 , Shawn Binns, Chief Administrative Officer and George Vadeboncoeur, Manager, Planning, Special Projects re: Update Report on Joint Land Needs Analysis and Study Stage 3, City of Barrie Proposed Boundary Expansion. b) Yvonne Aubichon, Clerk re: Strong Mayor Powers Update. Motion No. C250514-6 Moved by Lavoie, Seconded by Bard Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received: a) DS2025-051 , Shawn Binns, Chief Administrative Officer and George Vadeboncoeur, Manager, Planning, Special Projects re: Update Report on Joint Land Needs Analysis and Study Stage 3, City of Barrie Proposed Boundary Expansion. b) Yvonne Aubichon, Clerk re: Strong Mayor Powers Update. Carried. Page 4 of 10 Page 27 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. 11.Reports of Municipal Officers for Action: a) OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT25-003 Guiderail Installation. Motion No. C250514-7 Moved by Young, Seconded by Clark Be it resolved 1. That OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT25-003 Guiderail Installation be received and adopted. 2. That Tender OCS-RFT25-003 Guiderail Installation — Various Locations — Part B be awarded to Borall Fencing and Guiderail Contractors Ltd. in the amount of$207,410.70 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. That the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. b) CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Cost and Timelines. Motion No. C250514-8 Moved by Hutcheson, Seconded by Schell Be it resolved 1 . That CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Cost and Timelines be received and adopted. 2. That staff be directed to review a revised scope pertaining to Final Option 1 presented at the July 20, 2021 Council meeting by Watson and Associates and Economists Ltd. 3. That staff report back on the associated cost and timelines to complete this process. Carried. Page 5 of 10 Page 28 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. c) Brent Spagnol, Director Development Services; Shannon Johnson, Director, Finance/Chief Financial Officer, correspondence re: Oro Group Limited, Request for Development Charge Deferral of Payment, 4 Small Crescent [Refer to Item 18c)]. Motion No. C250514-9 Moved by Clark, Seconded by Lavoie Be it resolved 1. That the correspondence presented by Brent Spagnol, Director Development Services; Shannon Johnson, Director, Finance/Chief Financial Officer, re: Oro Group Limited, Request for Development Charge Deferral of Payment, 4 Small Crescent be received. 2. That the Township development charge of $17,942.94 be required as payment one (1) year from the execution of the agreement; 3. That interest is to be paid at 1% above prime as per the Development Charges Act and that any unpaid Township development charges within set timeframes be added to the property tax. 4. That the applicable draft by-law be brought forward for Council's consideration. 5. That the applicant be advised of Council's decision under the Director, Development Services/Director, Finance/Chief Financial Officer's signature. Carried. 13.Reports and Announcements of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. , The following member of Council provided Updates and Announcements: Councillor Hutcheson. 14.Consent Agenda: a) Minutes of the Barrie Public Library Board (BPLB), meeting held on February 27, 2025. Staff Recommendation: Receive for Information Only. b) Correspondence dated May 2, 2025 from Orillia Public Library re: Township of Oro- Medonte Statistics, April 2025. Staff Recommendation: Receive for Information Only. c) Correspondence received April 23, 2025 from Easter Seals Ontario re: National AccessAbility Week (May 25, 2025 - May 31, 2025) and Red Shirt Day 2025 (May 28, 2025). Staff Recommendation: Receive, Communicate Accordingly, Advise under Mayor's Signature. Page 6 of 10 Page 29 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. d) Correspondence dated April 28, 2025 from New Path Youth and Family Services re: Request for Proclamation, "Children's Mental Health Week", May 5-11 , 2025 and Request for Communication. Staff Recommendation: Receive, Proclaim, Communicate Accordingly, Advise under Mayor's Signature. Motion No. C250514-10 Moved by Schell, Seconded by Young Be it resolved that the staff recommendation with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Minutes of the Barrie Public Library Board (BPLB), meeting held on February 27, 2025. Received for Information Only. b) Correspondence dated May 2, 2025 from Orillia Public Library re: Township of Oro- Medonte Statistics, April 2025. Received for Information Only. c) Correspondence received April 23, 2025 from Easter Seals Ontario re: National AccessAbility Week (May 25, 2025 - May 31 , 2025) and Red Shirt Day 2025 (May 28, 2025). Received, Communicated Accordingly, Advised under Mayor's Signature. d) Correspondence dated April 28, 2025 from New Path Youth and Family Services re: Request for Proclamation, "Children's Mental Health Week", May 5-11 , 2025 and Request for Communication. Received, Proclaimed, Communicated Accordingly, Advised under Mayor's Signature. Carried. 15.Communications/Petitions: a) Correspondence dated April 24, 2025 from Jonathan Magill, County Clerk, Director of Statutory Services and Archives, County of Simcoe re: Request to Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of County Council. Motion No. C250514-11 Moved by Clark, Seconded by Hutcheson Be it resolved that the correspondence dated April 24, 2025 from Jonathan Magill, County Clerk, Director of Statutory Services and Archives, County of Simcoe re: Request to Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of County Council be deferred to the June 11 , 2025 Council meeting. Carried. Page 7 of 10 Page 30 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. b) Correspondence dated April 25, 2025 from Lisa Groves, Barrie Automotive Flea Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 5-8, 2025, 41 st Annual Spring Barrie Automotive Flea Market and September 4-7, 2025, 54th Annual Fall Barrie Automotive Flea Market. Motion No. C250514-12 Moved by Bard, Seconded by Young Be it resolved 1. That correspondence dated April 25, 2025 from Lisa Groves, Barrie Automotive Flea Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 5-8, 2025, 41 st Annual Spring BAFM and September 4-7, 2025, 54th Annual Fall BAFM be received. 2. That Council designates the following events to be "municipally significant": a) June 5-8, 2025, 41 st Annual Spring BAFM and b) September 4-7, 2025, 54th Annual Fall BAFM. 3. That the applicant be advised of Council's decision, under the Director, Operations and Community Service's signature, to assist in their application to the Alcohol Gaming Commission of Ontario (AGCO). Carried. 16.Notice of Motions: None. 18. By-Laws: a) 2025-042: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law No. 2024-057 and any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers ("Appointment By-law"). b) 2025-045: A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2025. c) 2025-046: Being a By-Law to Authorize the Execution of an Agreement Providing for the Deferral of Development Charges. Page 8 of 10 Page 31 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. Motion No. C250514-13 Moved by Lavoie, Seconded by Clark Be it resolved that By-Law Nos. 2025-042, 2025-045 and 2025-046 a) 2025-042: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law No. 2024-057 and any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers ("Appointment By-law"); b) 2025-045: A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2025; c) 2025-046: Being a By-Law to Authorize the Execution of an Agreement Providing for the Deferral of Development Charges. be passed in open Council on the 14th day of May, 2025. Carried. 17.Closed Session Items (Unfinished Items): Motion to go In Closed Session. Motion No. C250514-14 Moved by Lavoie, Seconded by Schell Be it resolved that we do now go in Closed Session at 6:09 p.m. to discuss • Labour relations/employee negotiations (Compensation); • Position, plan, procedure, criteria or instruction to be applied to any negotiations related to the municipality (Inter Municipal-Relationships, Provincial Facilitator). Carried. Motion to Rise and Report. Motion No. C250514-15 Moved by Young, Seconded by Schell Be it resolved that we do now Rise at 7:35 p.m. and Report on the Closed Session Item 4 d) Shawn Binns, CAO; re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal-Relationships, Provincial Facilitator). Carried. Page 9 of 10 Page 32 of 139 5.b) Minutes of Council meeting held on Wednesday, May 14, 2025. Council Meeting Minutes — Wednesday, May 14, 2025. Motion No. C250514-16 Moved by Clark, Seconded by Schell Be it resolved 1. That the confidential verbal information presented by Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal-Relationships, Provincial Facilitator) be received. 2. That staff proceed as directed by Council. Carried. 19.Confirmation By-Law: a) 2025-047: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 14, 2025. Motion No. C250514-17 Moved by Young, Seconded by Schell Be it resolved that By-Law No. 2025-047: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 14, 2025 be passed in open Council on the 14th day of May, 2025. Carried. 20.Adjournment: a) Motion to Adjourn. Motion No. C250514-18 Moved by Hutcheson, Seconded by Bard Be it resolved that we do now adjourn at 7:38 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 10 of 10 Page 33 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hospi... From: noreplyPoro-medonte.ca <noreplyPoro-medonte.ca> Sent:Wednesday,April 9, 2025 2:39 PM To: Participation <participation(@oro-medonte.ca> Subject: Request for Public Participation Form This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Username: CE90CCC8-5839-4A5C-A73D-AD7CB45A7956 Numeric Response ID: 1215087 Response GUID: E1964D32-C98F-4E5E-AC52-46DB774A22AA Survey Start Date: Wednesday, 09 April 2025 14:33:47 Survey Completed Date: Wednesday, 09 April 2025 14:38:31 This is a Request to Present a Deputation (10 Minute Limit) I am requesting participation to speak at the Council Meeting On the Date of (DD/M M/YYYY) 28/05/2025 Regarding agenda item e.g.Application Name/Address or Application Number or Agenda Item Number NA I will be participating on behalf of a group/organization select method of attendance Please note that all registrations received to register either via Zoom or in-person,will receive a Zoom link. In-Person Page 34 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hospi... please state name By statingthe application number, applicant name or group/organization named below,you confirm that you are duly authorized to act on behalf of the identified applicant or group/organization and that the applicant or group/organization hereby gives its approval for you to act on this matter. Orillia Soldiers' Memorial Hospital Contact Information Note: It is the responsibility of the participant to ensure that they have received consent for any third party information. Name of Requestor Terry Dyni Email tadyni osmh.on.ca Phone 7053307027 Have you presented a deputation/presentation previously on this matter? Yes Subject of Deputation/Presentation Please describe below,the subject matter of the requested deputation/presentation in sufficient detail,to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation.Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Carmine Stumpo, President and CEO or Orillia Soldiers' Memorial Hospital,would like to provide an update to Council on hospital redevelopment planning.This presentation is being provided for information only. I will be providing a: PowerPoint Presentation Please identifythe type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? No Reason why this deputation/presentation is important to Council and to the municipality: Orillia Soldiers' Memorial Hospital is a provider of health care services to residents of Oro-Medonte. I Acknowledge I have read and completed the required information Page 35 of 139 W }, LO N O N 10 4-j V♦ O O � W 0 0 V♦ 5� 0 W ' 0 0 0 4-0 C� 0 ••� a Page 36 of 13 � po O � o�o • 8.a) Carmine Stumpo, President and CELL,-Orillia Soldiers' Memorial Hos 4 o L O N Q V co L Q CD 'L O NCD U U O Ca _ Q ++ U +r L N v� V LX5 E O v E p OCD c N p i U cm L +-' cn > ! CD a _0 O O O Vcm U) m L O 0 U Q U CD c L (n L (�Q — c� E c� _ cm 0 0 UU � z o � � � . . — c6 � Q � U N � N � U � � {� CD It U = U) Q .0 ID 2 Lu . . , . - 400 10—AR— 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos .� TWO- N O - CN N 0- 0 L v v (o E u '�� • O -W = 3 V) N o 0 o [ t! N N 2 Ir L uc _a' �o E2 IA - ON W � a 0 •2 — o � L - CN L a ® E O M O ® `P N O E 4 3 Toi i • O >, X ^ , W W (U O a _ O c N C ^ O 0_ W O a o °$ O I`A ( i V) N Y 1 U1 � C 3 v N O M � L �++ W v no a r ( B o� o_ 1 - w _ r 0 Page 38 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos W 00 cc 0 Co N L a _ a a� ao E = o cc tw Q � � o •— � cn N s OLW N Q O pp OG M Z L.n C� CL > Rct V Q = Q N Page 39 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos 9� 0 2QR It 0� O a 0cI 0 0c, 0) `00c, Ow 0� ftf " 1 a I 0c0c, Q -------------------2 6 2O N `� = i 0:..S 2c, L 0 !�O c ? o W N (� <06� a v F00 ° 0 66 0 6 4-1 ` j.. �66` o m �6 0 6� a <�9 N V � P 0 1 6`6 0 a 2 s�6 c) X ) -7 --Z W -Q i CD 0 CD O CD O O o 0 6z -.;S- C)o 0 0 0 0 0 0 0 0 o > 0 0 0 0 0 0 0 0 0 0 4-Jr^ 0 0 0 0 0 0 0 0 0 O V/ O O O O O O CDO O CDE i O t[') CDlCJ O l() CD � O � Q Z V 4 M M N N O M V O •� CL � O Q Page 40 of 139 8.a) Carmine Stumpo, Presidenthnd CEO, Orillia Soldiers' Memorial Hos O •� � U) o •� M o �--' O cn U) Q Q o O O Q Q U +� O ° o o L O ! D O V C • . W c V 4-J . 21) - - Page 41 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos o o � u O -0 E IA E V _ H 4 u ++ a O 75 C E E J'8 ^' L q z Z m ON O 0 - . LLI 0 0 tA • = z bn E a. w Q 2 _ O LA W '6 u g U O 0 U - u 3 3 - j Page 42 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos c� _ • O U r- U L o 0 O O R O � O � bA f E _ a- >_ ' O c: � �i O ca U ca � 09 oQ U L) a- N � E o � - a Q z Page 43 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos L _ C6NO �` a U � ® �. o 0 N y .0 ° N y • L E G bo o �+ � _ p o E:cr O 76 O p v co 4-0 o a •u y E _ •'a c o co v p = W v caE v o Z � m c Y G O (� L O Z � w ` V V bA VO O O 2 u N Q to u N = a O = O i o Oz° O moo` �•µJ O ^L E Page 44 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos FW ■ • • r AN z LU LL Ir z 0 Page 45 of 139 i •• President and CEO, Orillia Soldiers' • • 1 ' -- • Ln Jc , r� S� Page 46 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos 0"7AA" o j1 U -U 0 T U ��1 cn o V) > 4� Q O a) E E -0 I o U a� LL a) � L O o x • M L V O = � -� 4� can a O E (D ca L 0 U — U Q Q U E U O p O 1 ca O U � � N c6 w LL o Page 47 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos 0 00CD 0 >' 000 N CD O O E=- V� O O U 000 N O 000 0 0 0 J Amp � ( c � o 0 U co L L O p 0 � 7a7) U J o LL L L� }, L W � o O J O ■� O O V mX - W -� O L.I. Page 48 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos �N 6 Z t'• i r L cm c fir L O O •- '- Cn W L 4) 0 -Acw 0 Page 49 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos (D cu .c: cu �. O O J 0 U) a� E O cn o ` . U U LL O U � -0 M U -c W O N Q (D U • 0 dU oU � CEc) 0 0 cu V O . • Page 50 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos c . V E ( > vi c Q fA Oof ■ N Q � a " L O OU LL p m m ♦ n p^ 4. 5 CIO. " N N _ X I 'n • _� w N d •— 4-J n a� "r c 5 > s " L N O ■ s i N a N N o OO ~ i N R0 o „ MENNEN (� := i C O = Lim Page 51 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos .2 M O Z 0 Z LL M N E% Q - W, I M N .. � M N r O �r rM O = O U . U . Page 52 of 139 8a) Carmine SSmpo, President and CEO, OgIa Soldiers' Memorial HOs �A 4-J V 2 v ■ ?■ §' o > \/ © Q � E � / O � \ > � ■3 , - E § § d k ) F� § \ � c ! u _V } � }I §7 / � 4 S. / ` § § ƒ / C ` § / 0 ) 2 2 cj 4U, § u c e = k � 4-) u 2 /{ k\ 03 ak )` � § c \ � § / ® 2 0 ) § } § § \ ; -j m ■ � V�4 2 § \ k k\ w � 3 Page 53 of 139 8.a) Carmine Stumpo, President and CEO, Orillia Soldiers' Memorial Hos ul 0 • 0 • • • M • • • L 6OA zLn �. LU L z Ln � o 2 "� ._ Ln ru w DMN >- OoNL � C v .vDE Q = vE 0U v � G �— o N z o a) w U Page 54 of 139 HosID Y, C � G �f. E 1 O 111� - V 6 Page 55 of 139 11 .a) OCS2025-06, Justin Metras, Manager, Infrastructure and Capital Pro... WON_ Township of Staff Report Proud Heritage, Exciting Future To: Council From: Justin Metras — Manager, Infrastructure and Capital Projects Meeting Date: May 281", 2025 Report No: OCS2025-06 Subject: Award of Tender OCS RFT25-004— Lakeshore Road East Drainage Improvements Type: Requires Action _x_ or For Information Only Motion No. Recommendation It is recommended that: 1. Report No. OCS2025 - 06 be received and adopted; 2. That Tender OCS RFT25-004 Lakeshore Road East Drainage Improvements— Part A be awarded to KJ Excavating Inc. in the amount of$650,975.00 plus HST; 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. Background The Lakeshore Road East Drainage Improvements project consists of the implementation of the recommendations emanating from the area drainage review previously undertaken and forms part of the multi-year capital plan. This scope of work will include the installation of storm sewers, the upsizing of road crossing culverts, construction of a new drainage outlet and the enlarging and armouring of the existing outlet channels. An advertisement for Tender OCS RFT25-004 Lakeshore Road East Drainage Improvements was posted on the Township website and advertised on Bids and Tenders (Government Contract Portal) website. The Tenders were received on Thursday, May 1, 2025, at 4:00 p.m. Operations and Community Services May 28th, 2025 Report No. OCS2025-06 Page 1 of 4 Page 56 of 139 11 .a) OCS2025-06, Justin Metras, Manager, Infrastructure and Capital Pro... Four (4) tender packages were received prior to the tender closing. No additional tenders were received after the advertised closing date and time. Analysis The results of the tender "OCS RFT25-004 Lakeshore Road East Drainage Improvements"ranged from $982,925.00 to $1,298,940.00. The low four are as follows: Contractor KJ Excavating Dufferin Mianco Group Four Brothers Inc. Construction Inc. Construction Part A $650,975.00 $660,294.10 $781,995.00 $906,835.00 Part B $179,675.00 $186,626.20 $204,062.50 $227,360.00 Part C $152,275.00 $152,006.70 $166,465.00 $164,745.00 Totals $ 982,925.00 1 $ 998,927.00 $ 1,152,522.50 1 $ 1,298,940.00 The tender was broken down into to three components. Part A - Outlet#1 - Line 12 South and Lakeshore Road East & Outlet #2 at #2273 Lakeshore Road East Part B - Outlet#3 — Little Road - Provisional Part C - Outlet #4 — Line 13 South and Lakeshore Road East - Provisional Parts B and C are projects that are scheduled to be completed in 2026 but were included in this tender as provisional projects to capitalize on any economy of scale by undertaking all three projects at the same time in the event a favorable variance is realized. A review by staff have determined that there is no substantial advantage in bringing these projects forward early. These will be completed in 2026 as originally scheduled. All Four (4) submissions met the mandatory tender requirements. Staff and the project consultant, Tatham Engineering has undertaken a review of the submissions and verified the submission and references and are recommending that tender OCS RFT25-004 Lakeshore Road East Drainage Improvements— Part A be awarded to KJ Excavating Inc. A communication plan has been established for the project and will contain the following elements: a) Detailed communications to residents who will be impacted by the work (construction notices); b) Report back to Council in monthly project reporting. Operations and Community Services May 28th, 2025 Report No. OCS2025-06 Page 2 of 4 Page 57 of 139 11 .a) OCS2025-06, Justin Metras, Manager, Infrastructure and Capital Pro... Financial NAME OF BIDDER Lakeshore Road East Drainage Improvements — Part A KJ Excavating Inc. (Contract Amount) $650,975.00 Contingency allocations $75,000 HST (1.76) non- recoverable $12,777.16 $738,752.16 Geotechnical $10,000.00 Utility relocates $10,000.00 TOTAL ANTICIPATED BUDGET $758,752.16 The approved 2025 capital budget allocation for this project is $930,000. The market pricing has come in under the project budget resulting in a favorable variance of $171,247.84 Policies/Legislation • Purchasing and Tendering Procedures Corporate Strategic Goals • Community Safety • Well Planned Development Consultations • Director, Operations and Community Services • Director, Finance / CFO Operations and Community Services May 28th, 2025 Report No. OCS2025-06 Page 3 of 4 Page 58 of 139 11 .a) OCS2025-06, Justin Metras, Manager, Infrastructure and Capital Pro... Conclusion The results of tender OCS RFT25-004 Lakeshore Road East Drainage Improvements— Part A reflects competitive market pricing which has come in under the approved 2025 capital budget allocations. It is recommended that tender OCS RFT25-004 Lakeshore Road East Drainage Improvements— Part A be awarded to KJ Excavating Inc. Respectfully submitted, Justin Metras C.E.T. CRS-S, mica Manager, Infrastructure and Capital Projects Approvals: Date of Approval Dylan Flannery, Director, Operations & Community Services May 20, 2025 Shannon Johnson, Director, Finance / CFO May 21, 2025 Shawn Binns, CAO May 23, 2025 Operations and Community Services May 28th, 2025 Report No. OCS2025-06 Page 4 of 4 Page 59 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... s4 (W Township of ffet&nte Staff Report Proud Heritage, Exciting Future To: Council From: Roz Llewellyn, Manager Community Services Meeting Date: May 28, 2025 Report No: OCS-2025-07 Subject: Municipal Asset Naming Policy Type: Requires Action Motion No.: Recommendation 1. That report OCS 2025-07 be received and adopted; and 2. That policy POL-PR15 be approved and enacted as presented. Background Municipal naming plays a crucial role in the designation of municipal assets such as parks, facilities, open spaces, and similar property, and is important for a number of reasons including public identification, way-finding, facilitating emergency access, ease of communication, and promotion of civic image. While the Township has an existing Street Naming Policy (POL-PD-01, enacted in 1995), its scope is limited to the development functions of the Corporation and provides little guidance on how to name municipal assets other than community developments and roads. This report seeks to support the creation of a new naming policy to help guide the naming of all other municipal assets. This report introduces a new draft Municipal Asset Naming Policy, which aims to streamline the process of naming municipal assets. This policy proposes transparency, consistency, and alignment with the municipality's values and strategic goals. Operations and Community Services May 28, 2025 Report No. OCS 2025-07 Page 1 of 4 Page 60 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... Analysis Implementing a Municipal Asset Naming Policy offers several benefits. A formal policy ensures that the naming municipal assets such as parks, facilities and other similar property aligns with the broader urban planning goals, creating a cohesive and well-organized layout that is easy to navigate, and reflects the community's identity. The policy includes criteria for naming that honours local history, culture, and significant contributions, and helps to preserve the heritage and cultural identity of the area, making it more attractive and meaningful to residents and visitors. Furthermore, by involving the community in the naming process, the policy fosters a sense of ownership and pride among residents, leading to greater public support for development projects and municipal initiatives. Additionally, the policy provides a structured approach and framework to securing names and naming rights and offers the potential to generate additional revenue. Significant revenue generation is not likely as the Township does not own a large number of heavily exposed or viewed infrastructure, but the policy does provide a framework for the municipality to proceed should an offer be presented or an opportunity arises or is solicited. A formal policy ensures that naming decisions are made consistently and fairly, based on clear criteria and procedures, reducing the potential for disputes and ensuring that all stakeholders are treated equitably. By clearly defining the terms and conditions for naming rights considerations, the policy helps manage legal and financial risks, ensuring that the municipality's interests are protected and that agreements are beneficial for all parties. Finally, a transparent and well-managed naming policy enhances the municipality's reputation by demonstrating a commitment to good governance and community values. Implementing a formal naming policy helps the municipality manage its assets more effectively, engage the community, and ensures that the naming process is conducted in a fair, transparent, and beneficial manner. Financial/Legal Implications/ Risk Management There are several risks associated with naming municipal assets without a guiding policy. Without a formal policy, naming decisions can be inconsistent and subject to personal biases, leading to unfair or arbitrary choices that may not reflect the community's values or heritage. Overtime, this may also be subject to changing circumstances which may pose public relations challenges. The absence of clear guidelines can result in a lack of transparency in the naming process, making it difficult for the public to understand how and why certain names were chosen, which can erode public trust and confidence in the municipality's governance. Furthermore, without a guiding naming framework, there is the potential for duplication of names, which can cause confusion and inefficiency, complicate emergency response, and dilute the unique identity of different areas. A formal naming Operations and Community Services May 28, 2025 Report No. OCS 2025-07 Page 2 of 4 Page 61 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... policy helps avoid these issues, ensuring clarity, honouring local heritage, and enhancing operational efficiency and safety. Additionally, without a structured approach to securing naming rights, the municipality may miss out on potential revenue streams that could support public projects and services. Naming assets without a policy can also lead to legal disputes and contractual issues, especially if agreements are not clearly defined or if there are misunderstandings about the terms and conditions. If a named entity becomes involved in a controversy or scandal, the municipality may face reputational damage, which a formal policy can help mitigate by including criteria for vetting potential names and sponsors. Finally, the lack of a clear process can lead to delays and inefficiencies in naming decisions, as each case may require extensive deliberation and negotiation without established guidelines to follow. Corporate Strategic Priorities Community Engagement Consultations Senior Management Team Attachments DRAFT POL — PR15 Municipal Asset Naming Policy Conclusion The Township currently lacks a comprehensive naming policy to guide identification of municipal assets, which can lead to various challenges. Implementing a formal Municipal Naming and Naming Rights Policy will help ensure naming decisions are made consistently, transparently, and fairly. Such a policy helps prevent issues like duplication and bias, while also promoting community involvement and honouring local heritage and geography. Additionally, this policy also looks to establish a clear framework for generating revenue where possible, to assist in funding municipal projects and services. Ultimately, this policy seeks to improve operational efficiency, foster public trust, and enhance the municipality's reputation, making it a useful tool for effective governance and community growth. Operations and Community Services May 28, 2025 Report No. OCS 2025-07 Page 3 of 4 Page 62 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... Respectfully submitted, Roz Llewellyn, Manager Community Services April 29, 2025 Approvals: Date of Approval Dylan Flannery, Director of Operations & Community Services May 6, 2025 Shawn Binns, CAO May 22, 2025 Operations and Community Services May 28, 2025 Report No. OCS 2025-07 Page 4 of 4 Page 63 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... Attachment (WTow Policy Proud Heritage, Exciting Future Department/Section Policy # Operations and Community Services POL-PR-15 Subject Enacted by Council: Municipal Asset Naming Policy May 28, 2025 Motion # POLICY STATEMENT Municipal Naming plays an important role in simple and unambiguous identification of location and navigation within the Township of Oro-Medonte. Municipal Naming serves highlight local heritage or natural environmental features, as well as a method of commemorative recognition to honour events and individuals' outstanding achievements, distinctive service or significant community contributions. The Township of Oro-Medonte further recognizes and supports Naming Rights as an alternative revenue generation strategy to offset costs associated with the provision of municipal services. Naming Rights arrangements shall benefit both the Township and the Naming Rights Purchaser with a final goal of generating revenue to enhance the experience of the users of the Township program, event, activity, project or Township asset or to allow for the Township program, event, activity or a project to exist. 1. PURPOSE The purpose of this policy is to: i. Streamline and define the authorizing process and management of Municipal Naming and Naming Rights to ensure a positive municipal image and enhance Township assets, products and services; ii. Protect The Township from risk; iii. Provide naming guidelines and criteria that reflect Oro-Medonte's Heritage and/or further a sense of community; iv. Provide corporate guidelines and procedures based on best practices; and V. Uphold the Township's stewardship role to safeguard Township assets and interests. Page 64 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... 2. SCOPE This policy applies to all municipal assets, including but not limited to parks, amenities, facilities, and properties and public spaces within the jurisdiction of the municipality. It governs the processes and criteria for: i. Naming Municipal Assets: Establishing guidelines for naming (or renaming) municipal assets based on their historical, cultural, or social significance to the community. ii. Naming Rights: Outlining the terms and conditions for granting naming rights to municipal assets in exchange for financial or in-kind contributions. This includes ensuring that naming rights agreements align with the municipality's strategic goals, values, and community standards. 3. DEFINITIONS a. "Administration" means the administration of the Township; b. "Advertising" means a contractual arrangement for a defined period of time where a third party provides a financial contribution in return for rights to place a single message on a medium (e.g., billboard, dasher board, fence, etc.) where the content is controlled by the third party and approved by the Township; for certainty, an advertising arrangement does not provide the third party with further substantive rights such as in Naming Rights or Sponsorship arrangements; c. "Asset Steward" means the Director of the Township department (or designate), that is ultimately responsible for the long-term operation and maintenance of the Township asset, and is accountable for the final recommendation regarding Naming of the Township Asset (excluding naming of Communities and/or roadways; the Department responsible for subdivisions as part of the planning and development process is responsible for the final naming recommendation of Communities and/or roadways); d. "Township Asset" means an item, object, thing (including a service, program, event or activity) or real estate property owned by the municipality; e. "Township"/ "the Township" means the Township of Oro-Medonte; f. "Community" means a geographic area comprehensively planned and developed over time; g. "Council" means the municipal Council of the Township of Oro-Medonte; h. "Donation" means a transfer of property (including money or provision Page 65 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... of an in-kind service) from a donor to the Township with the intention to make a gift (i.e., voluntary and without valuable consideration); i. "Heritage" means tangible culture (such as buildings, monuments and artifacts) and intangible culture (such as traditions, language and person(s)) that has a shared significance connected to the past; j. "Grant" means a financial award without valuable consideration by public or private foundation, registered charitable organization or other order of government (a `grantor') to the Township that meets the grantor's funding priorities, is for a defined period of time and includes reporting obligations on the Township; k. "Municipal Naming" means naming of Township assets including parks, facilities, properties,and other municipal assets by the Township, without the exchange of goods, services or financial contribution between the Township and Naming Applicant; I. "Naming Rights" means a contractual arrangement for a defined period of time where a third party provides goods, services or financial contribution in return for access to the commercial/marketing potential associated with rights for the inclusion and public display of the third party's name as part of the name of a Township asset; m. "Partner" means an independent organization that has an established relationship with the Township and who collaborates with the Township to deliver positive results to residents (specific conditions of well-being for children, adults, families, communities and businesses in Oro-Medonte; results may include the positive benefits generated by the activities carried out by the Township and Partner during the course of their relationship). For certainty, third parties who enter into market rate agreements with the Township, including leases for Township assets, or hold permits with The Township for activities or events are not considered "Partners", and; n. "Valuation" means a current comprehensive review of a Township asset's overall value as it relates to Naming Rights opportunities or proposals. 4. APPLICABILITY 4.1 Municipal Naming Requirements Applicability: i. Requirements of this policy for Municipal Naming of Township assets (other than Communities and roadways) apply to all Township departments, business units, Partners and naming applicants involved in such naming applications; refer to the policy procedure 5.1 and Schedule 1. Page 66 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... 4.2 Naming Rights Requirements Applicability: i. Requirements of this policy for Naming Rights for Township assets apply to all Township departments, business units and Naming Rights purchasers involved in a Naming Rights transaction; refer to the policy procedure 5.2 and Schedule 2. Requirements of this policy for Naming Rights for Township Assets operated by the Township do not apply to: 4.2.0 Municipal naming of Township assets after individuals, groups or organizations who have provided a donation to the Township in which cases the requirements of this policy for Municipal Naming apply. 5. PROCEDURE 5.1 Procedure for Municipal Naming of Township Assets (Other Than Communities and Roadways) i. Township assets that do not have a name and where one is required, as determined by the relevant Director, may initiate the procedure to promote or solicit proposal submissions. ii. Proposal Submission - Community members, organizations, or council members may submit naming proposals for Township assets (other than Communities and roadways) managed by the Township, or by Partners, to the Asset Steward. Each proposal must include the suggested name, rationale, and any supporting documentation. Proposal submissions may be solicited publicly by the Asset Steward. iii. Review and Shortlisting - The Asset Steward shall evaluate the naming proposal against the policy requirements, including requirements outlined in Schedule 1 "Requirements for Naming of Township Assets (Other Than Communities and Roadways)". Naming proposals that comply with the guidelines will be shortlisted for further consideration. iv. Public Consultation - The Asset Steward may circulate the naming proposal to the affected stakeholder groups, as appropriate, for feedback. This may also be completed in accordance with 5.1.ii (Proposal Submission) of this procedure. Where deemed prudent, the shortlisted names may be presented to the public for feedback. This could be conducted through public meetings, surveys, or online platforms to ensure broad community involvement. V. Evaluation and Recommendation - Feedback will be evaluated by the Asset Steward as well as a small group of internal staff, appointed by the Asset Steward, who together will assess the shortlisted names Page 67 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... based on criteria such as historical significance, cultural relevance, and alignment with community values. The Asset Steward shall prepare the naming report and with asset naming recommendations for consideration by Council. vi. Council Decision - Council will review the recommendations and make a final decision. A formal resolution will be passed to adopt the new name. vii. Announcement and Implementation - The chosen name will be officially announced to the public. The Asset Steward shall inform the naming applicant of the acceptance (or rejection if necessary) of the naming proposal and coordinate with the applicantany required post- naming arrangements (e.g., creation and installation of the signage, naming announcements, etc.). 5.2 Procedure for Naming Rights for Township Assets i. The Asset Steward shall notify all other Director(s), or the Senior Management Team, that Naming Rights are being proposed for a municipal asset prior to soliciting or agreeing to a Naming Rights proposal (if applicable). ii. The Asset Steward shall complete a due diligence review to ensure appropriateness of the proposed Naming Rights arrangement. Due diligence review shall include: 5.2.ii.1 Public promotion of the Naming Rights; 5.2.ii.2 Evaluation of public support of the Naming Rights being sold for the proposed Township Asset; 5.2.ii.3 Completion of market research and valuation of the proposed Naming Rights arrangement to maximize revenue for The Township; 5.2.ii.4 Evaluation of the Naming Rights proposal against the policy requirements, including requirements outlined in Schedule 2 "Requirements for Naming Rights for Township Assets Operated by The Township"; 5.2.ii.5 Completion of a risk/benefit analysis to the Township of the proposed Naming Rights arrangement; 5.2.ii.6 Circulation of the Naming Rights proposal to the affected stakeholder groups for feedback (if deemed necessary); Page 68 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... 5.2.ii.7 Consultation with the Finance Department on the financial and/or tax implications of the proposed Naming Rights arrangement and to ensure that existing financial management policies are followed; and 5.2.ii.8 Assessment that proposed Naming Rights arrangement is not in conflict with existing Township plans or strategy. iii. The Asset Steward shall develop Naming Rights agreements in consultation with the Finance department and a legal review by Township solicitors. iv. If the proposed Naming Rights arrangement affects more than one department it shall be endorsed by the CAO and the Township's Chief Financial Officer (or their designates) prior to submission to Council. V. The Asset Steward shall prepare a report and make a recommendation for consideration and final decision by Council. The report shall include the fundamental terms and conditions of the proposed Naming Rights arrangement, and any associated conditions. vi. Upon approval of the fundamental terms and conditions for the proposed Naming Rights arrangement by Council, the Township is authorized to enter into a Naming Rights agreement with the Naming Rights purchaser. Naming Rights agreements shall be executed on behalf of the Township by those authorized as per relevant existing delegation(s) of authority by the CAO. vii. The Asset Steward shall be responsible for stewarding the implementation of the Naming Rights arrangement including sign installations and maintenance. 6. SCHEDULES 6.1 Schedule 1 - Requirements for Municipal Naming of Township Assets (Other Than Communities and Roadways) 6.2 Schedule 2 - Requirements for Naming Rights for Township Assets Operated by the Township Page 69 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... Schedule 1 - Requirements for Municipal Naming of Township Assets (Other Than Communities and Roadways) 1. Municipal Naming of Township Assets 1.1 What Township assets can be named 1.1.1 Only Township assets in common use by the public shall be specifically named. 1.1.2 Township-owned facilities used as work areas shall be named according to this policy and as the operational procedure requires. 1.2 How Township assets can be named 1.2.1 The proposed Township asset names should either reflect Oro-Medonte's Heritage or local geographic feature(s), including flora and fauna, and/or further a sense of community. 1.2.2 While the preference is that asset names shall follow article 1.2.1, consideration may be given to naming Township assets after individuals, groups or organizations, with the following guidelines: a. Notable residents, Canadians, international individuals and groups that have displayed exemplary public or community service; b. Former elected representatives of Council, Members of Parliament (Federal), Canadian Senate (Federal) and Members of the Legislative Assembly (Provincial); and C. Individuals, groups or organizations who have provided a donation, including in-kind, to The Township. d. Names should be thoroughly vetted for suitability. 1.3 Other requirements for naming Township assets 1.3.1 Township assets, once named, shall not normally be renamed. Council may consider renaming a Township asset in exceptional circumstances. 1.3.2 When naming Township assets after individuals: a. The practice shall be to use names of individuals who are retired (and therefore no longer active in their field of expertise) or deceased; and b. Where appropriate, written consent from the individual Page 70 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... or his/her estate shall be obtained. 1.3.3 Names should not be divisive in nature. When an individual or group is identified by a name, best efforts should be taken to ensure that the name is not seen as linked with discrimination, oppression and systemic racism nor in violation of community standards as they exist today. Names that are otherwise objectively offensive, misleading, or ineffective are also not permitted. 1.3.4 Proposed Township asset names shall be distinct from names used for other Township assets of similar nature elsewhere in Oro-Medonte (e.g., park and cemetery). Similar sounding names shall be avoided due to confusion it may create for citizens or emergency services. Schedule 2 - Requirements for Naming Rights for Township Assets Operated by The Township 1. The Township shall only enter into agreements with Naming Rights purchasers who align to the Township's priorities and policies. 2. All Naming Rights (including Naming Rights components associated with signage, branding, publicity,advertising and naming rights implementation) shall adhere to all applicable Township bylaws and policies and all applicable provincial and federal legislation. 3. The name of a Township asset that can be confused with other Township assets of similar nature shall also include a Community name or geographic indicator. The name shall consider community and/or historical significance and/or advise of the purpose of the Township asset. 4. All costs associated with the implementation of a Naming Rights arrangement shall be covered by the purchaser or by the revenue generated from such sale, and not from the Township's annual operating budget. 5. Proceeds received by the Township for Naming Rights are to be used for capital maintenance, enhancement costs (either operational or capital), or the provision of programs and services as determined by the Asset Steward. 6. Naming Rights agreements between the Township and the Naming Rights purchaser shall, as a minimum: 6.1 Be in writing; 6.2 Outline the Naming Rights contribution to be received by the Township and the benefits to be received by the Naming Rights purchaser in return; Page 71 of 139 11 .b) OCS2025-07, Roz Llewellyn, Manager, Community Services re: Municip... 6.3 Outline the term (duration) of the agreement; 6.4 Reflect the fundamental terms and conditions approved by Council; 6.5 Not relinquish to the Naming Rights purchaser any of the Township's rights to manage and control the Township Asset; and 6.6 Be signed by an authorized representative(s) of both the Township and the Naming Rights purchaser. 7. Asset Stewards are responsible for ensuring staff understand the requirements of this policy and that they are provided with appropriate guidance and training related to Naming Rights practices. 8. Solicitation and negotiation of Naming Rights shall be conducted by Township staff or through external contacts that are specifically appointed by the Asset Steward. All Naming Rights agreements shall be negotiated in good faith and represent the Township in a professional manner. Page 72 of 139 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... Township of Staff Report Proud Heritage,Exciting Future To: Council From: Brent Spagnol, Director, Development Services Meeting Date: May 28, 2025 Report No.: DS2025-053 Subject: Fees and Charges Update (Building &Planning) Recommendation Type: Requires Action Motion No.: Recommendation 1. That DS2025-053 Fees and Charges Update (Building&Planning) Recommendation be received and adopted. 2. That Council supports the changes recommended in DS2025-053 to come into force and effect on June 2, 2025. 3. That staff bring forward the appropriate draft by-law for Council's consideration. Background The purpose of this report is to submit a draft Fees and Charges By-law for the Building and Planning Divisions for Council's consideration and adoption. The commencement of the project was approved by Council in 2024, in an effort to move Building and Planning Division fees closer to cost recovery for services provided by the divisions.Various Township departments and divisions have been working directly with Watson and Associates over the course of 2024 and into 2025 to identify work processes and associated time estimates for each Building and Planning process/application to arrive at updated fees that attempt to move towards a modernized cost recovery model. This work has resulted in the completion of a Development Fee Review Report prepared by Watson and Associates dated February 26, 2025 and the preparation of an updated draft fee By-law for the Building and Planning Divisions (Attachment 1). The recommendations and proposed fees have been available to the public for review since March 12, 2025. A presentation was also provided by Watson and Associates on March 12, 2025, which summarized the process, current financial outlook, key recommendations and projected revenues based on the proposed fees. Notice of a statutory public meeting for Building Fees was circulated on April 1, 2025 directly to stakeholders and builders via email. Standard municipal social media channels (Township website, Facebook etc..)were also utilized to provide broad Township-wide notification. Engagement/Public Meeting A public meeting for Building Division Fees was held on April 23, 2025 as per statutory requirements. There were not any members from the public present at the public meeting and formal comments have not been received regarding the proposed fee increases. Planning Division fees do not require a public meeting, however best practice is to inform known stakeholders and provide the fees for review in advance of fees coming into effect. Both proposed Planning/Building fees have been posted on the Township's website since March 12, 2025 and planning consultants and developers have been notified of the fee Page 73 of 139 Page 1 of 22 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... changes via email. Similar to Building Division fees, formal comments regarding Planning Division fee revisions have not been received. Communication regarding the implementation of new fees and changes will be facilitated through direct email to stakeholders and through social media avenues (Township Facebook page,website). Financial/Legal Implications/ Risk Management BUILDING DIVISION Funding for this project was approved by Council as part of 2024 Budgetary deliberations. Costing Group Total The project is cost neutral as the Costs 0111FINOW. Revenue t) review and study are being funded through Building Division Lot Grading Review 50651 68.407 17,756 Non-Residential New 135% reserves without any impact to Construction or Addition 76940 168071 97132 218% the municipal tax rate. Non-Residential Alterations and Accessory Buildings 19,043 2.553 (16,491) 13% Residential New Construction 329229 566447 236218 172% The proposed recommendations Residential Alterations and Accessory Buildings 235437 64657 179779 27% within the Development Fee Se tic 291,888 308,917 17,028 106Na Miscellaneous Building 198746 1 280957 1 82211 1 ,a1% Review Report prepared by 349 407 (349,407)10% Building Department Fixed Watson and Associates will have Stattln Costs Total ,55,340 ,459.009 9233, 94% a direct impact on the municipal budget for 2025/2026 as PLANNING DIVISION revenues collected for services Modeled Revenue at Recommended Fees will ultimately transfer the majority of the cost to applicants that Costing Group Total Annual Surplus] Cost Costs Revenue (Deficit) Rocovebenefit from the service instead of t the tax-payer. These assumptions Official Plan Amendment 1817 1317 are included in the 2025/2026 Zonin B-law Amendment 1,1 336 112177 842 approved operating budgets. Combined OPA&ZBA 22,292 21,40 842 p p p g g Subtotal-OPA7ZSA 135.445 135.445 1 Changes to the recommended fee Subdivision and Condominium 226.797 225.793 4 100% Site Plan 573180 394031 179,48 59% model would have implications on Development Services the approved operating budgets. Committee 483.785 284,730 179,055 61% Other Planning Applications 218,479 107,111 1,1,36' 491 Total 1616,686 1,147,110 489576 71% The Building Division would move from 64% cost recovery to 94%. Planning Division would move from 15% cost recovery to 71%. The following revenues are projected based on the proposed fees with an implementation date of June 2, 2025 for the Building and Planning Divisions respectively. FORCASTED REVENUES BY DIVISION 2025 2026 DIVISION 2024 Forecasted Forecasted Actual Revenue Revenue June 2025 BUILDING $1,100,00 $1,421,712 $1,421,712 PLANNING $159,900 $504,148 $1,105,030 Notes: - 2025 Forecasted revenues based on implementation date of June 2, 2025 - Forecasted revenues are based on estimated application volumes for 2025 The implementation of the proposed fees will provide financial sustainability as increases will be reviewed and implemented up to 2031 to adjust to the market and manage increased costs tied to the provision of services. A portion of Building Division fees are to be directed to reserves for future financial planning to sustain the division during times when application volumes are down. Policies/Legislation • Municipal Act • Building Code Act • Planning Act Page 74 of 139 Page 2 of 22 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... Corporate Strategic Goals • Financial Sustainability • Community Engagement Consultations - Corporate Services, Township of Oro-Medonte - Finance Department, Township of Oro-Medonte - Environmental Services, Township of Oro-Medonte - Emergency Services, Township of Oro-Medonte - Operations and Facilities, Township of Oro-Medonte - Development Services, Township of Oro-Medonte Attachments Attachment 1: Updated Fees By-law(Building and Planning Divisions) Related Information/Background Reports - Watson and Associates Public Meeting Presentation-April 23, 2025 - DS-2025-034-Staff Report dated March 12, 2025-Fees and Charges Update (Building and Planning Divisions) - Watson and Associates Presentation to Council-March 12, 2025 - DS-2024-072-Staff Report dated May 22, 2024-Fees and Charges Update (Building and Planning Divisions) Conclusion The Fees and Charges review/update aligns with the strategic goals of the Township from a Financial Sustainability perspective and the approved 2025/2026 budget. Specifically, the modernization of fees to better reflect the costs for service provision will reduce the tax burden on rate payers by ensuring that the majority of the costs are borne by the applicant/developer. This approach is consistent with the concept of development paying for development. Based on the work completed to date including the completion of the public process and preparation of an updated fees by-law, staff are recommending that the revised fees By- law for the Building and Planning Divisions as presented in Attachment`1' be considered and approved by Council on May 28, 2025, to come into force and effect on June 2"1 2025. Respectfully submitted, Brent Spagnol, RPP, Director, Development Services, May 21, 2025 Approvals: Date of Approval Shannon Johnson, Director, Finance/CFO May 21, 2025 Shawn Binns, CAO May 22, 2025 Page 75 of 139 Page 3 of 22 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... ATTACHMENT Updated Fees and Charges By-law(Building and Planning Divisions) The Corporation of the Township of Oro-Medonte By-law No. 2025-048 A By-law to Amend By-law 2024-134, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law) And Whereas Part XI I, Section 391(1)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; And Whereas Section 391(2)of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a fee or charge for capital costs related to services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time; And Whereas subsection 391(3)of the Municipal Act, 2001, S.O. 2001, c. 25, provides that the costs included in a fee or charge may include costs incurred by a municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets; And Whereas Section 110 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may enter into agreements for the provision of municipal capital facilities by any person and may pass by-laws to enter into agreements relating thereto; And Whereas Council of the Township of Oro-Medonte did, on the 11t"day of December, 2024, enact By-law 2024-134 to provide for the imposition of fees and charges; And Whereas Section 69(1)of the Planning Act, R.S.O., 1990, c.P.13, as amended, provides that a municipality may establish a tariff of fees for the processing of applications; And Whereas Section 7(1)of the Building Code Act, 1992, S.O. 1992, c.23, as amended, authorizes the Council of a municipality to pass by-laws requiring the payment of fees on applications for and on the issuance of permits, requiring the payment of fees for maintenance inspections, and prescribing the amounts of the fees; And Whereas a public meeting was held on April 23, 2025 under the authority of the Building Code Act, Section 7(6), S.O. 1992, c.23 as amended, to obtain public comments with respect to the proposed amendments to the Fees and Charges by-law; And Whereas Council deems it necessary, per Motion No. to amend Schedule"B"to By-law No. 2024-134—Building; And Whereas Council deems it necessary, per Motion No. to amend Schedule"E"to By-law No. 2024-134—Planning; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule"B"to By-law No. 2024-134—Building be deleted in its entirety and replaced with Schedule "A"attached hereto and forming part of this By-law. 2. That Schedule"E"to By-law No. 2024-134—Planning be deleted in its entirety and replaced with Schedule "B"attached hereto and forming part of this By-law. 3. And that this by-law and the following schedules shall come into force and take effect on June 2"d, 2025. Page 76 of 139 Page 4 of 22 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... Passed in Open Council this 28th day of May, 2025. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon By signing this by-law on May 28, 2025, Mayor Greenlaw will not exercise the power to veto this by-law. Page 77 of 139 Page 5 of 22 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... Schedule "A" to By-law No. 2025-048 Schedule "B"to By-Law No. 2024-134 Building 1. Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule. The minimum fee for a permit shall be in accordance with the specified rate for the current year unless specifically stated as a flat rate. Any fee not determined in the following is determined at the discretion of the Chief Building Official. Permit Fee=Service Index(SI)x Total gross floor area (A) Note: Gross floor area (A)calculated in square feet and is measured to the outer face of exterior walls and to the centre of fire walls. 2. Permit Fees Building Classification &Construction Service Index(SI) Table 2.1 $/ftz 3. Refund of Permit Fees 3.1 Pursuant to this by-law, the portion of the total calculated permit fees that may be refunded shall be a percentage of the total fees payable under this by-law, calculated as follows in regard to functions undertaken by the municipality: a) 75% if only administrative functions have been performed; b) 50% if administrative and plans examination functions have been performed; c) 25% if the permit has been issued and no field inspections have been performed subsequent to permit issuance; or d) 0% if any field inspections have been performed subsequent to permit issuance. However, in all cases a minimum permit fee will be retained. 3.2 The permit fee shall be returned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, of a change in name, in which case the refund shall be returned to the person then authorized to receive it. When only the minimum fee, or less has been collected/submitted, no refund will be processed. 4. Conditional Permits Conditional permit application requests to be reviewed in accordance with the OBC and the current procedure. 4.1 Securities As requested and issued by the Chief Building Official, to be paid in addition to applicable permit fees in accordance with the fees specified in Table 2.1. The amount deemed shall be the amount of the security deposit required in the form of a letter of credit. For all projects subject to a conditional permit agreement, if the Chief Building Official determines that the subject construction has not been removed or the lands have not been restored to its original state in accordance with the agreement, the securities may be drawn upon in full or in part to restore the Page 78 of 139 Page 6 of 22 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... lands. Should the Township incur additional costs, the Township shall have a lien on the lands for such amount. 5. Notes 5.1 Total fee is payable upon receipt of completed application and invoice. 5.2 Where a person is found to have commenced construction or demolition of a building without a permit having been issued, the permit fee listed in Table 2.1 shall be doubled, minimum fee of Minimum Permit Fee in accordance with Table 2.1 in addition to required fees will be applied. 5.3 Indexing -Table 2.1 prescribes a 2.5% annual increase to permit fees without amendment to this By-law, effective January 15t each year, commencing as of the date of passing of this by-law. 6. Cost Recovery Where an Order is issued under the Building Code Act, the property owner or any other person responsible for the action, shall pay fees in accordance with Table 2.1. Where an Order is issued under the Act and where the named achieved eventual compliance with the Order, the Township may choose not to prosecute the named, if satisfactory settlement is reached. 7. Additional Costs When the Township, or another municipal, provincial, or federal agency/entity on the Township's behalf, takes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement, or permit, or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township. The person shall be invoiced for all costs. The minimum invoice shall not be for less than three (3)hours of time or$ 1,000.00. Page 79 of 139 Page 7 of 22 11.c DS2025-053, Brent S a nol, Director, Development Services re: Fees... ti n N w I" N n CO n N (O m m m (o N O C* a LL Ln a a Ln C� C C N c-i O N c-i O N O C C N Ll c-I 00 00 rl O c-I c-I C� C� rl (p c-I N c-I O c-I O O c-I C E C_ (D � LL M M Ln M M Ln M 40 0) O Cq O Cq O Ln O N .� o .--i .--i o .--i o .--i E c a) Ll I" (D CO CO (D CO (O I" (D L`7 O o� (D O Cq O Ln O N c-I O c-I c-I O c-I C. �--i E C � Ll L O M O Cq (O O 0� O Ln O E C N Ll Lf) c-I M O c-I M N O n (O O n O Ln O E C N Ll N N N > >O O y 7 LL v N N CO > CO 7 — N u 4 L 4 O m m U L U U O O M O NNE O hp0 1 C Y C Y M U u o 0 0 0 v v bO Q v O a > en A c v c v w O +� p + C u p pp a a p a) v y CIS u u O- Q) a W a 3 D a) Q — •N C 00 C m K .0 N in O i N O i N (6 C.I m CO C C C 7 O M O O ro O v m a Q U o N LL U o n v E `o o t7 v v bn Z C U C U a! t C C O N n CN N u C N N (u L° O c (pi 7 ei L Z Q L Z a LL a i p U. p N t7 lu u l7 lu u -a p� t7 in 2 m a C7 Page 80 of 139 11.c DS2025-053, Brent S a nol, Director, Development Services re: Fees... a) a +_ r" ti CO cD CO N 1 Ln `� CO I* n n N N O O O 4- 0 to Cu d LL CD U Cu CO (D (D N O CD CD a Ln w LO LO N O O O N d N � bA lL .� m m m C V � m m m N c 0 m m m N A r+ .�-� � n n n a Ln c-I N O O O CJ LL b0 N � O O O Vr, r, r, N C Q CO00 CO 00 m CO CO a) Cr ++ mo a Ln w ti N C) o CO N Cu a Cu O V 00 Lq Ln L.q V n n n N C O CO m CO d a .: LO m m m a Ln o m m cD cO N O O O N d Q C? m M QV a) 00 CO 00 N C O CO m CO a� dr a r, r, r, a LM m cD cO N O O O Cu Cu LL 00 00 00 LD m m m N C O 00 m CI) N a r c-I Ln CO W LO a LM o N m cD cO N O O O Cu Cu 1, .E O O O Ln = O O O V 3: L.!) Ln LO N C O CO m m O C aj 36 aj v a) U u tm C - OC: w C _ O _ — O O C s U — i N [L to E 'E b >i- 3 U Ol O_ 4J ++ V an \ t6 an -O C — Ln C O m C ('� N is a O - U F O CL f6 UO U C CO _C w D_ aJ 7 �p w O O S +-' aJ Nv V O O a) C Q O c-I O '^ N rUa r+ 9 L L Q7 aL-+ +�+ O4 O_ OCD L) �' C °'E Ln > o a, a) a) C n v aj O ? O a y v N C C O O N i > L Q y N O O .N U U U > C Q Q O_ w O "v 0) v wE u ) Q OOmv o— fl-u aJ aj CL d p 3 Page 81 of 139 ]t c DS20 5 O5% Brent S a nd, Director, De @o ment Services re: Fees ) Ja N 2 C / E E E a) e c \ o } CO� \ ) _ \ j o a , 2 » N Cu2 , , , 2 » ) /a / 2 CO / { , k ƒ CO CO CO Cu CO , , , k ƒ t CA } CD CD CD # CD \ ƒ \ CO Cm ƒ \ ƒ er tA § fLq COk ƒ \ \ k ƒ COk ƒ t ƒd § E E E j k ƒ § CO § k ƒ j k ƒ � r E E E § p / R R p \ p / \ CO \k j ƒ ƒ\ k kƒ t dr E E E § / gE E j k ƒ \ \ k ƒ j k ƒ CO \ < E - / I \ - \ \ / G � f ° al bo a) ` / g f - ff E _ �tLO — } � ) \ 0 / ) / \ 2 LU { \ / % k » \ _ \ § @ } % % % 7 - / - \ J 2 - = � e 3 j ƒ 0 � — / § \ \ } MCL \ j / / j / \ 2 ) ) A ; J 3 A 2 5 / A w ° / ¥ 2 Pme8 d]ag 11.c DS2O25-053 Brent S a nol Director Develo ment Services re: Fees... a LAB w N W. O N _ T Cu X Cu T Cu m U- E C C (p to �j M d N rL N n a) M a) N 00 ^ m N N o N I" M ry) N Cu M �--i � O C n N m CO M CO LO N LC) X ^ aNi Cb O n N 00 N N c-i M (.O d N N V to O cy N CO N N n N 4- Z V9 LO 4 (D 00 M c-I a a a Ln N X 6 Cu n 00 CO � n 't LO N M O (D O CO CD O M M M M O O M D) M N ^ M D) m C. CD O CD c-I c-I m O c-I c-I N c-I rl LlJ c-I ^� Nlur t» Z cr3 Ln r CO CO M N S r+ a Ln Cu Ly C C p] N Ln CO 41 N M N M W m n (0 Cl) M r-I M CO N N Cr) m N LO Ln '-4 M n LO N CO O N Ln C LO n M 6 LD � .4 O c-I N M c-I Ln O c-I Q) O c-I rl N M c-I (D 00 M G) S ++ a Ln N X 6 L6 N C C C M to �--� CO m LL Ln CO O M N ^00 Ln CO m m m M 00 Ln 00 W N CO CO m d, M M Ln Ln o (D C7 CO O 't x N CO C LO 0 ((0 Ln ^O C7 CO m m CO r� �--� CO O Ln , M m .-y N o N CD d dr a Ln LU C @ C N N L.t_ (D LO O N (D W .� (D N N LO LO aO I, Ln m N � CD (D N CO CO CO CO Il N fl n C. O `� X In y N CO LO M Q W O O Q) L17 L17 -4 Cn O Ln c-I ^ ^ c-I �-I 00 c-I O .1 N ti N .--i cy cc to Z cR c-i L37 cy ti n M .-y t s .: a Ln N X w Y : Q E C C O to N C. LL Ln � 00 'T a) C, CO CO O 00�--� (D Co N CD (D M d, O (D Il -i N (D 00 N a- N Iq N rn c-i C Ln N N 't CO CO O 00 N CD O N X O O Ln O �--� CO O CO CD CDIl CD 0 rl N '--I N w c-I c-I ccU3 Z f 4 rl m n CO c-I t s .: a Ln N X Y C:-N C C C C:. n C:. O LL O z O O tU O O O O O O O N Ln O N 0 0 0 O O O N N O O O N LO a O Ln O N X E) O O L.!) C; C O CD Ln O O O CDN o Ln cy L.!) o L.!) CD 0 rl N '-I N w c-I c-I ccU3 Z f9 m o� rl Lt7 M c-I Y C N O H C O cL v O 0 N 2� '> N ?j 3 2 C N L C N Z F 'u Ln CO tvi N N Ln N E N C E 06 (6 d O N a ++ ++ £ N N u N O O X LL C ate+ U d ca 3 v 2 T w E U LU ` Fu u d d CA N N tr = E C -O U N Q C L — — N > N Y (6 O O fl_ LU N U MO v ? N C 4) G) d *' v '^ O > O' UO a r w c c to ti Ln E m E `-' a"i -o °1 ac v, a3Ln i uvn u °� w n v m O E a L v Ln u u m Lri n U c c � O O L v N v v Ln N 41 w u y Q O_ m V7 to U U N Ln to N N H K U v O D_ m Page 83 of 139 11.c DS2025-053, Brent S a nol, Director, Development Services re: Fees... a Ln N W. O N T LL M N Ln M M c q 00 c-I N O LD lQ LO O O a.� N M O 00 O c-I LO c-I N LO .--I c-I W rl O) w a a d O (D LL LO O � c-1 't (D M M I- M O O D) CO CO (D cM-I O CDrq OCO N LO L N S r+ a Ln v ar Ln LL Ln N M LS) CO Ln CO IZT LO 00 O N CD CO N L6 C6 aO CO N Liz c-I n LO (D (D M 0) S ++ a t w 00 awi N LL of O 6) ^ N n N .--i 00 V D0 Il M 00 00 LO N O I, O O ^ c4 I, LO CO O O —4 N LO � N LO -i � (O CO d er to Q) N LL LO N n CO N ao I, N N I-1 N N 00 ao c-I N (D LO CO CO LO n rl rl O O LO 1 N LO c�-1 (D CO Cu Cu C. cy LL 00 O O 07 N 00 r-1 (.D (O V (D Il w O O (D 00 N M N N O ti o LO 1M O Lo (I N rl N LO c-I N LO 1--4 1-1 (O r1 a� LM .: a Cu Cu C. LL O O O O O O LO N LA O O O O O O O N LO N C. C. 6 LO N O CSo LO o O LF) CD N -4 N LO c-1 N LO .--I 1-1 (O r1 to 4 a) C a) LL C Cu C U N CD v E aJ a) I C 7 N N E C U O 'w v1 t6 n3 O 16 u O- a) X aJ ELC F U f6 C = >. V a) an U a) N W > _ WQ T O a) ,O ` G C v C Ly in O O aJ v> > _ > O O [0 ++ I >' C N a) a) an a) •— a) C 7 O Ca L •� — = C 0_ U a) 7 C aJ Q c-I 4 O — _ 7 O O > o E E _ ; oc 6 v u' n a L C C v> > i� d a) -a W 0 LL 0 L ]r n 3 O C N N 0) r0 .> Q M a M � '7, 06 .7 Ln C C a) v .O :a cn Ln F u ai v ar U io > is > L v > 3 0 o v m W Wo a a) z ° N . a a Page 84 of 139 11.c DS2025-053, Brent S a nol, Director, Development Services re: Fees... aLnw N W. O N M N T GJ N LL 14 O M O O CO lQ O O O CD d N L p O � m V GJ a w a d LL O O O7 M O O tD O C1 O tp N LO O O7 � m M N S r+ 1 of v v LL M O N O O O O p C7 N LO O W m CO GJ er ++ atAw Cu v LL ap O N C1 C Lq N CD CD O CO d er a Ln d d LL n O t0 N O O M O C1 O W N LO O t0 m CO a� s .: a Ln w d LL w CD W N O O M N CD CD O LO 6 LO m CO t s .: aLn `� Cu d LL 1n O O N O O O N C1 CD C1 LO 6 LO m CO N l]D X U N C 3 6 U m (6 C O O N N i 4J Q C N N 6 LL E C F GJ o w 0 v L N V E O N f=C v \ N N U u N 1aL C in Ln Q E 3 U L.L GJ T `4 '^ N (v t i+ L+ N M C U QJ E v 00� O C ? a) E v C ? GJ K O C Ln O Q O 41 C 4 � v E M E > C . C 41 E LA i7n m lD U u Ul 0 Q C O w U N O a Q y u U Page 85 of 139 11.c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... Schedule "B" to By-law No. 2025-048 Schedule "E"to By-Law No. 2024-134 Planning 1. Planning Application Fees Planning Application Fees shall be in accordance with the specified rate for the current year outlined in Table 1.1. Table 1.2 identifies resubmission fees that would be applicable by application type and the number of application submissions that would be included in the base application fee before the resubmission fees would apply. Table 1.3 summarizes the refundable deposits for minor, major, and combined applications. Page 86 of 139Page 14 of 22 N 1.c) DS2025-053, Brent Spagnol, Director, D velopmen ervices e: Feet.. LO d a O O O O O O O O O O ti LL Cd M o O Z N n W O O' CO o] m n UT tR 6? 0 (fJ M O o o O o 6J O O O o LL O w u''i C N L''i Z r N cM'] to fR E9 63 to .� N fR tR 6? 0 m N 6? O O O O O N O O O O O o O O O N O O o O LL O N N r o Z C �q m Lf O M C C e-i cD n ti V) fR to fA H3 cy N ER ER [R 0 u] ti C E9 O O O O O N O O O O O O O O O N O O O O LL O o] O (O o] M Z o] <O Cl v3 0' ui r c-i CO LO .ti b9 s3 t3 [R tH .� N H} fA 63 O lO O {fj _ O O O O O O N O O O O O O O O O O N O O O O - W o O O f`w'] m N U r n (O N Z L .ti M a t m m r c-i CO (O D_ fR ifl tPr tPr H3 to N N fA 63 - f0 L f0 O � O O lO N O y M > � D mill O O O O O N O O O O O O O O O LL U O 14 Z co u, r cO n 6? to 63 63 63 fA ci N fA 63 � C U .a (0 O � O L O] O M E4 -6 _ N O O O O O N O O O O N O (fJ O M O LL o O N O U O N O CO �p C H3 to to E9 EA EA cy � N � c m ° ° c v mDLL a m Jam Z 3 m >E N-Fu 0 01 a) ° o o o ° a) o a > o ao E IN w a � CO Ec � c�vod _ c�0 E � ) m o Z. O ZQ o o a) a) a) - �c IN C IN r Lr oa 0 -oq 139 cy ei EryE r? E vE NtQ Q NQ NQ N NQ NQ N m 5W@ � @ w U< LL Nm N=NO c` NU7 N 11.c) DS2025-053,13rent Spagnol, Director, Development Services le. Feet.. d o rn R N a O O O O O O O O O O O O O o a o o a o a o a o 0 m I N m M I C m n M o] C M o] O c-I O w rI O N N m O N N O m �_ o] o o] c] M o] m N fR 6? to 6? 6? fA 6? to 6? to to to m C ri s3 O LL o � m o a 0 0 0 0 0 0 0 0 0 0 0 o rn 0 0 0 0 0 0 0 0 0 0 0 0 cfl u-i O V cn cn 7 < cD co o M a cfl o m m M n m co N N m w m N m M N c-i m N m N N M N' 4? N ER ER EA to ER EA EH EH ER EA to � fA L (D D � U rI a1 E4 N O � O � fA � T O O O O O O O O O O O O 0] O O O O O O O O O O O O m N N o m N c-I rI rI (D O .-I o] cq M c0 0] LQ N N w M N e-I M N m N N M N D N fR 6? to 6? 6? fA 6? to 6? to to N to L m C 3 O 63 F m t O O - N W a) N � to � 0 0 0 0 0 0 0 0 0 0 o O y o O O O O O O O O O O O N h rI rI O O OJ m m lfi l!] rI m LL w h h M ll] h CD ci O] M N ci M N � N N M N N ffi VJ fA fR fR fA fH to 63 to to � fA � Q m Cl? O � D 6? LL U1 N D O C7 O D O E9 O O O O O O O O O O O O UJ O O O O O O O O O O O O O m o] N rl rI m m N In u] rl rt O V o N V h m CD o o M M O o 't (D (D N 't h N rl rl m m Lt] N .--i Ci N' iti N N' Ci N' w N ffi VJ fA fR fA fA fH to 64 to to Q A O a5 CD � M � 63 � "6 O � O 0] V Ln � � O _ N O O O O O O O O O O O O N N In I L n O o] M N c-i C] N u') N N M N N fA fA fA fR fR fA fR to 63 H3 to .L- Vj D U N a1 M y3 N m f0 O N O N m � M � D �3 O O O O O O O O O O O O O m ll] O I� M IS) O O O ISJ O N O o] 't ci O N m O O O IIJ O O o m C In Cl! M uQ O O O M u'i p o Ih M N e-I M N m N N M N O N fR 6? to 6? 6? fA 6? to 6? to to u] to al C � Gl O O O1 .0. O y H t a E E O - O m w.�� w.�� a m m m oa p m c 3o a o � °- > �. c c d > E > E d c -6 m a) �' w r o m a e c a o a o w a d a aJ a aai E a a e v > c � nis cc ma M CD �� a) mm �_� 4? � ia) �mm� io'� � m Y o a u) c a �.� �'�U) o �.`o U) c o d d o U) o �ID co.N� E, .0 o� m Y [n�' u w '� a y Q �a O r N N X M'6 O]� O1� O O aco Ete+ n N Ol m m y o 2 w- a) N O.N00 y ry N W mU N W' N W N (06Q N /6Q i NQ NU in NQ N�NQ� �� Om W Nd OfQJ 9 $�N N 11.c) DS202 -053, Bi ent Spa gnol, Dired or, eve opme it Services re: Feet.. ti d rn R a O O a a a a O O a a a a a a a a a a a a a a a a a a N c-i N O C N c-i 61 N N O N O to to 6? 6? 63 tR 6? O a a O O O a o O O a O o O O O O O O O O O O O O O M h M M M M h M N N M N M M GD M OJ M M GD t0 h OJ O] .ti N ti N o] ti N N ti M N ti N N' E4 to 63 fH to to fH 0 0 0 0 0 0 o O o 0 0 0 0 a o 0 0 0 0 0 0 0 0 0 0 0 c0 ri (O 0c0 ri m ui (0 m c0 O N o h cn o N o rn M h M I� .ti N .ti N h ti N N o M N ti N E4 to 6? fR 6? to to O O O O O O O O O O O O a O O O O O O O O O O O O O N cl N M NN O N O N CO O N c-I O N c-i ti 4i c-i V3 N c-i V3 N M N V3 V3 t� U} to [R s? fR t3 fR O a a O O O a N O O a O a O O O O O O O N O O O O O N (O N M ti N (D ti O ti M N M N N N t0 M N N o � N GD M GD o N a N (D O N .ti � N N ti N N' N' to s3 tH E4 to 63 fH fR to fH O O O O O O O O O O O O O O O O O O O O O O O O O O h M h h Ih M O h h N m (D N c-i N N (D N N N N h (.D N N O N O N N O N o o] N c-I N .� V3 ti ti3 N ti V3 N N N V3 ti3 t 'Al £A 63 69 fR tPr a o O O O O o O O O O O O o 0 0 0 0 o O o 0 0 0 0 0 0 o O O O O o O O G1 M O O N o o N O ti Vi c-I V3 N ti �3 N = t9 tH 6? EH 6? d U3 6? R U � c m E O m N N w U O 'p > > c > a� y CM m w U_� `o c o c o c cm m 'c m c c p O O O E 70 O N N N � N.� N R OC c CL CL a) N O w Cl! o., N o E o i0 N c r w N N Q N c6 fl_Q N c6.i N N O1 aL+ M <'? N PF]apc J?O 39 NU o NUULL NUQUa NUJ O N�Q�N3Q�NULL NQ O NQ N NU N O-'N N 11.c) DS2025-05 , Brent Spagnol, Director, Development ervice re. Fee" d rn R a OOo o 0o o a a = o o a a LMa a sa .6 � M fR tR lf) N .m-I `""� rj fiJ E4 to N U3 to bg tl3 V-T +fl fR O O O O O C O H O C O y O O O O O m m n In L LD p_ L O d r r (fl O O M in LD LD fR to uj �j .� t4 .ti �y^ H3 t3 t3 V3 yj EA fA � � ifJ ti) 0 0 0 0 o Q o o Q o 0 0 o O O W N m M O L m O_ O L M o- N co LD O w Ln ti m m m m m N O m o M u') Lf) V C N C V -p N to fR tR I N ti 'I, ti cy q 69 64 �3 N 0 0 0 O O C O ✓� O H O ✓i O O O O O h O N o. O L LD p_ LD M m N o Il m o] N LD m m m c-i I� m m o 1 V ti a ti 0 0 0 0 0 o H o o w+ o 0 0 0 0 ao. co m o m N m LD LV o] d N N c-i m m o N M ti a ti VT fA V3 Iq Ln m U 0 0 0 OU) O H O ✓� O H O UI O O O O O m M lP Lm L Ih O. L LD O. LD ci r n O Ln .ti N O o m I� N m O M m W m o M lD .ti M U N M N a M M -p tYJ N a) fR .� c-i tR tR tR3 vi fA to t t tfJ to N C C m E m m C m Y N 0 0 0 O O Q O O Q O O O O O O 0 0 0 m m O L O Q O L O d c-I m rl Lf1 O Ln O O V LD h Ln M M u'i O N .0 M N M M -6 N w M o ER ER Lt) N t ti 4fA a? E9 fi4 yj fA to Q c m C O) cm p Y o m o c c `o o o c m:,� Y O � m y a) -0 a) m U y a) "O C O U a) U 0 00 C EY m5 Nm 0< EY `mma) amQmo m � co �m ai.o d ?� 'c i� m o y w o U)-o m y a J `o❑ Lf'J Y 3 p to m U d N a) C >.— O.o. N m Im m N N C o.0. U C d` a C d C (A U ° CCo E YoCaE cmL�m' mmCaE r.� mo m �.oUEm E o�Qoc � oo u) am aa))� oa ��m Im m a a m� ��m a°o c-o��m �� a.°' o�'o c�o w �� Ln 3 3 m ate) a� r` Y � m Q N a) a c c Lca Y'� m m a a' �-c c E o m U Q E O �' a H m 3 2 E o c c a n._ E o i c m o Q m o FF a U N m'z m w. a) a) > M 5 O M m.0`J= N N o U w o 3 o N`� m N m N o U w M M `F�a)n O`V L a N LL O]mO NHH N Of o�S mr o"oN o.L) 0'Q�C m 2L O ELL)N 2 NLn ONo'C NFQ LL N� cq 9 z) DS o&o5f Brent Spmnd Director, Development Services re- Fee. \ M LO \ ` \ ) \ } CL ^ § 75 I j . g § - d) ) » ® \ } \ } } $ ) E § % \ / / 2 2 : M LD k } ) \ \ \ $ - - 2 ® ® ! k f 2 \\ \ q « 2 < q « _ « ® ®� � 2k \ \ ± k - f \ ) !?/ts { : # \\\\\ \ \) � k J \ § } \ / \ k J \ \ \ ) e@±2222@ @ @ e1� 11 .c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... 2. Payment of Fees, Expenses and Actual Costs 2.1 The total amount payable is payable upon receipt of a completed application form and prior to formal presentation to Council or its advisory bodies. Application fees are non-refundable and are applicable on a per lot basis. 2.2 The applicant is liable for any direct costs incurred by the Township during the processing of planning applications including legal, engineering, and other consultant fees. These costs shall be invoiced to the applicant on a monthly basis. In the event there is a security deposit on file with the Township, these fees shall be dedicated from said deposit and where a minimum balance is required throughout the processing of an application as set out in the Schedule of Planning Fees, the applicant shall be invoiced an amount to maintain the balance required for the security deposit. 2.3 Expenses incurred by staff associated with an application in excess of Planning Act requirements and actual costs incurred for such items as advertising, consulting (Planning, Development Engineering, and other) and legal will be charged directly to the applicant and deducted from the refundable deposit. As expenses and actual costs are incurred on behalf of the application, they will be submitted to the applicant for reimbursement so that the initial refundable deposit will be replenished to enable the Township to pay further costs as they are incurred. In the event that the applicant does not maintain the application fee and applicable deposits with the Finance Department then the application will be considered not complete with respect to the payment of fees under the Planning Act. 2.4 Any person making application to the Ontario Land Tribunal shall pay the applicable fees outlined by the Ontario Land Tribunal and/or the Planning Act, as amended. All fees for such applications are to be paid online through the Ontario Land Tribunal e-file service or by certified cheque/money order to the Minister of Finance, Province of Ontario. 2.5 The applicant shall pay all costs associated with a planning development application including Ontario Land Tribunal Hearings and pre-hearing consultation costs and appeal fees. 2.6 Where a Development Application in respect of a Planning Matter is referred to appeals to the Ontario Land Tribunal and the Township and the applicant jointly support the application either as a decision by Development Services Committee prior to the filing of said appeal, or by way of settlement, the applicant shall be responsible for all costs to the Municipality associated therewith. Such costs shall include legal, expert testimony, and administrative and overhead costs. Development Services May 28, 2025 Report No. DS2025-053 Page 20 of 22 Page 92 of 139 11 .c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... To secure payment of such costs, the applicant will provide the Township upon notice and/or acknowledgement of an appeal to the Ontario Land Tribunal, with an initial deposit of$ 5,000.00 such amount to be increased by an amount determined by the Township in the event the Township determines the nature of the application indicates that $ 5,000.00 may be inadequate. Where a Development Services Committee decision(s) has been appealed and the Committee does not adopt the position recommended by Township staff, then the following provision shall apply in the event the applicant obtains a summons compelling Township staff to attend the hearing of the Ontario Land Tribunal. Staff shall undertake such preparations as required for the hearing and the costs of such preparation and attendance at the hearing, including any legal costs not otherwise associated with the hearing, shall be paid by the applicant who has obtained the summons. In this instance, the fee is $5,000.00 and shall be paid to the Township not later than the day before the Ontario Land Tribunal hearing. Any costs to the Township in excess of the deposit shall be paid to the Township by the applicant upon submission of an invoice thereof. 2.7 The tariff of fees described in Schedule "E" shall not include the processing of objections to amendments, the attendance of the Municipality at Ontario Land Tribunal hearings, the attendance of the Municipality at any public meetings other than those formally required by the Planning Act, the preparation of Subdivision Agreements or the review and approval of engineering drawings relating to subdivisions by the Municipality. The applicant agrees that, should the above become necessary, the applicant will provide the Township with a deposit which shall be determined by the Treasurer on an individual basis, and the applicant will provide a written agreement to pay further deposits as required, and to reimburse any costs not covered by the deposits. 2.8 Refund of Fees: If an application is withdrawn prior to circulation, 75% of the application fee may be refunded. If an application is withdrawn after circulation but prior to a staff report being prepared, 25% of the application fee may be refunded. Applicants that participated in pre-consultation and pay the fee as per Schedule `E' and apply for applications under the Planning Act shall have the pre-consultation fee deducted from the required application fee(s) needed to facilitate the development proposal. 2.9 Reactivation: Any application which has been withdrawn or which has been inactive for 12 months shall be considered abandoned and a full application fee at the current rate shall be required to activate a new application. 2.10 Consulting Services: Where any application requires the Township to hire a consultant to review supporting technical studies on behalf of the Township, the applicant shall be responsible for all costs, and those costs shall be payable upon submission of an invoice from the Township. In the event the Council May 28, 2025 Report No. DS2025-053 Page 21 of 22 Page 93 of 139 11 .c) DS2025-053, Brent Spagnol, Director, Development Services re: Fees... invoice is not paid in full, the application will be placed on hold and no further work will be completed until payment is received. 2.11 All applicants, in addition to the fees as set out in Schedule "E" attached hereto and forming part of this By-law, shall also be responsible for all legal expenses that may be incurred by the Municipality in connection with their application and those costs shall be payable upon submission of an invoice from the Township. 2.12 That notwithstanding the tariff of fees prescribed in Schedule "E" attached hereto and forming part of this By-law, the Council of the Corporation of the Township of Oro-Medonte may, by resolution, reduce the amount of or waive the requirements for the payment of the fee in respect of the application where the Council is satisfied that it would be unreasonable to require payment in accordance with the tariff. Council May 28, 2025 Report No. DS2025-053 Page 22 of 22 Page 94 of 139 11 .d) CS2025-10, Yvonne Aubichon, Clerk re: Council Composition and Ward... WON(W Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon, Clerk Meeting Date: May 28, 2025 Report No.: CS2025-10 Subject: Council Composition and Ward Boundary Cost and Timelines Update Type: Requires Action Motion No.: Recommendation 1. That Report CS2025-10 presented by Yvonne Aubichon, Clerk be received. 2. That Council approve the updated project budget and timeline provided by Watson & Associates Economists Ltd. for review and engagement of Final Option 1 of Watson & Associates Economists Ltd., Council Composition and Ward Boundary Report presented at the July 20, 2021 Council meeting. 3. That the budget overrun necessary to complete the review and engagement be approved and funded from the budget contingency reserve if necessary; 4. That Watson & Associates Economists Ltd. be advised of Council's decision; and 5. That the Director, Corporate Services be authorized to execute a contract as outlined with Watson & Associates Economists Ltd. Background On May 14, 2025, Council provided direction to revise the scope of the Council Composition and Ward Boundary review to Final Option 1 of Watson & Associates Economists Ltd., Medonte WBCCR Report presented at the July 20, 2021 Council meeting and passed the following motion: Be it resolved 1. That CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Cost and Timelines be received and adopted. Corporate Services May 28, 2025 Report No. CS2025-10 Page 1 of 4 Page 95 of 139 11 .d) CS2025-10, Yvonne Aubichon, Clerk re: Council Composition and Ward... 2. That staff be directed to review a revised scope pertaining to Final Option 1 presented at the July 20, 2021 Council meeting by Watson & Associates Economists Ltd. 3. That staff report back on the associated cost and timelines to complete this process. Analysis As directed by Council, staff contacted Watson & Associates Economists Ltd. with respect to review of the revised scope of costs associated with Final Option 1 presented at the July 20, 2021 Council meeting under Oro-Medonte WBCCR Report. 1. Assuming data can be supplied by the Township to Watson & Associates Economists Ltd. in early June, population analysis could be completed by late June early July. 2. Public community engagement, by Watson & Associates Economists Ltd., could be scheduled in early September. 3. The Recommendations report and associated by-law would follow. As noted previously, public community engagement is an important component of Ward Boundary Reviews. While public engagement was undertaken in 2021, regarding Final Option 1; it is important to undertake public engagement again, as all ward boundaries are subject to change, including the number of wards within the Township under Final Option 1 changing from six (6) wards back to five (5) wards and the Deputy Mayor position returning to being elected at large. This will provide a two-way communication for new and long- standing residents with respect to this matter. Consultants will share information and data with residents on the reasons for these proposed changes and an opportunity for constituent's to provide feedback prior to approval of the final ward mapping and by-law. As stated in the previous report, while this time frame represents a tight timeline to allow for the 45-day appeal period and have the By-law passed by December 31, 2025, it is more desirable than conducting public engagement during the summer months. Typically ward boundary reviews are conducted with an 8 to 12 year forecast, therefore conducting this review in 2025 may potentially extend the need for a future ward boundary review to post 2030 election. Financial/Legal Implications/ Risk Management Table 1 below provides the updated proposed fees for Watson & Associates Economists Ltd. to complete this project focusing on Final Option 1 of the July 20, 2021 report to Council. Currently there is an allocation of$7,500 in the 2025 budget. Any expenditure beyond this would be unbudgeted and therefore would require Council approval for the over run. Further should this process result in an appeal, additional financial resources would then be required for representation at the appeal. Corporate Services May 28, 2025 Report No. CS2025-10 Page 2 of 4 Page 96 of 139 11 .d) CS2025-10, Yvonne Aubichon, Clerk re: Council Composition and Ward... Table 1 —Watson & Associated Economists Ltd. Proposed Updated Fees, not including HST Total Resources by Project Name Study Component (Fees) Hourly Rate Phase 1 - Population Update $11,225 Project Initiation, Information Gathering and $1,825 Research, Staff Meetings Review of Final Option 1, Updating Population Metrics to 2025 Populations and Updating The $6,020 Municipal Residential Growth Forecast Used in The Previous WBR Stud Public Community Engagement $3,380 Phase 2 - Findings Recommendations $4,162 Presentation of Findings $4,162 EXPENSES $400 TOTAL Phase 1 + 2 + EXPENSES $15,787 Policies/Legislation Municipal Act, 2001, as amended Township of Oro-Medonte Engagement Policy Corporate Strategic Priorities N/A Consultations Corporate Services May 28, 2025 Report No. CS2025-10 Page 3 of 4 Page 97 of 139 11 .d) CS2025-10, Yvonne Aubichon, Clerk re: Council Composition and Ward... Watson & Associates Economists Ltd. Attachments Report CS2025-02 dated February 26, 2025 Report CS2025-06 dated April 23, 2025 Report CS2025-08 dated May 14, 2025 Conclusion On May 14, 2025 Council directed staff to report back at the May 28, 2025 Council meeting on the cost and timelines associated with Final Option 1 of the Watson & Associates Economists Ltd. report presented to Council on July 20, 2021. The total revised costs ($15,787 + HST) and timelines pertaining to this project are noted above as provided by Watson & Associates Economists Ltd.. A portion of this expenditure is unbudgeted and therefore would require Council approval for the overrun should Council wish to proceed. Respectfully submitted, Yvonne Aubichon, Clerk, May 23, 2025 Approvals: Date of Approval Donna Hewitt, Director Corporate Services May 27, 2025 Shawn Binns, CAO May 28, 2025 Corporate Services May 28, 2025 Report No. CS2025-10 Page 4 of 4 Page 98 of 139 12.a) DS2025-058, Curtis Shelswell, Manager, Municipal Law Enforcement r... s~(W • Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Curtis Shelswell, Manager, Municipal Law Meeting Date: May 28, 2025 Report No.: DS2025-058 Subject: Municipal Law Activity Report (March and April) Type: For Information Only Motion No.: Background The purpose of this report is to provide Council with an overview of Municipal Law Enforcement (MLE) Divisions activities/occurrence volumes for the months of March and April. As part of regular reporting to keep Council informed, the division is providing Council with monthly reports so that Council can remain current on issues surrounding the division and be informed of changes, trends and key enforcement issues. Analysis Through the early parts of spring, the division will experience call volume increases as the weather warms up and the days get longer. During this time of the year, the division will begin to spend more time patrolling in a proactive role to minimize/prevent further impacts. Common proactive occurrences consist of illegal sign placement, canines at large, parking infractions and illegal roadside dumping. With the ice storm at the end of March, staff have seen a significant increase in private property matters related to the Property Standards By-law and trees that are damaged. Service Hours During the months of March and April, standard hours for MLE are from 6:OOam - 4:30pm Monday through Friday. Saturday, Sunday and Holidays, staff are on call for canine's at large and noise concerns after 11:00 pm. Development Services May 28, 2025 Report No. DS2025-058 Page 1 of 5 Page 99 of 139 12.a) DS2025-058, Curtis Shelswell, Manager, Municipal Law Enforcement r... Occurrences An occurrence is generated when MLE acts either proactively or reactively regardless of the outcome and includes matters such as the removal of an illegal sign on the Township Road allowance, garbage dumped on Township property or a dog at large call where the dog was not found. Where an action of an officer of the division is required, this is recorded as an occurrence. Below are the total occurrence numbers for April and March of 2025: Applicable Jan. Feb. Mar. Apr. By-law '25 `25 `25 `25 Canine 15 17 16 15 Control Dumping 3 11 10 11 Noise 1 0 1 0 Property 2 11 15 22 Standards Parkland 4 1 1 1 Signs 8 10 12 13 Zoning 2 4 3 1 Parking 23 33 16 15 (Warnings) Site 0 1 2 0 Alteration Dog Owners' 0 0 0 2 Liability Act (Provincial) Entrance 0 0 0 0 Road 0 0 0 0 Occupancy Refreshment 0 0 0 0 Stand Piling of 7 19 0 0 Snow Other 0 2 4 3 Total 65 109 80 83 Development Services May 28, 2025 Report No. DS2025-058 Page 2 of 5 Page 100 of 139 12.a) DS2025-058, Curtis Shelswell, Manager, Municipal Law Enforcement r... *** Totals for March and April do not include files that remain active and were initiated in the prior months, below are the files that have carried over Applicable By-law Carried Over Occurrences Property Standards 5 Zoning 3 Canine 2 Site Alteration 1 The division continues to rely heavily on education over enforcement, but in some instances, enforcement is required to ensure compliance is gained in a timely fashion. The division issued a Part I under the Township's Dumping By-law as a result of reactive response to illegal roadside dumping on Line 13 North. Staff went through the debris and located evidence that assisted in finding the individual responsible for the illegal dumping. The individual was located based on the debris and was charged. As of April 30, 2025, the division issued a total of sixty-seven (67) parking infractions for various offences under the Township's Traffic and Parking By-law. The division currently does not have any pending court matters and looks forward to moving forward with the Administrative Monetary Penalty System By-law. The AMP's program is currently up and running, for the months of March and April the division did not issue a penalty notice. The Division will continue to focus on an education first approach. The Division experienced five (5) after-hours calls throughout the month of March, where staff followed up the next business day with all five (5). Four (4) were related to the Canine Control By-law and one (1) concern about wildlife. The Division experienced nine (9) after-hours calls for the month of April. Out of the nine (9) occurrences, three (3) were related to the Canine Control By-law. Staff attended one (1) of the three (3) calls to pick up a dog that was found to be at large. The remaining six (6) calls were followed up on the next business day. Licensing/Permits Another responsibility of the division is the review and issuance of permits/licensing. The division also provides administration and field inspections for the following licensing/permit By-laws. • Pool Fence • Signs • Fireworks (discharge and Vendor sales) • Kennels (Canine only) • Site Alteration • Dog Tags Development Services May 28, 2025 Report No. DS2025-058 Page 3 of 5 Page 101 of 139 12.a) DS2025-058, Curtis Shelswell, Manager, Municipal Law Enforcement r... • Parking Permits (Annual, 6-month, Three day, daily and Residents) Below are the totals as of Aprill 30, 2025. Please note these are in addition to the occurrences numbers provided above. By-law Total Dog tags licenses 637 Pool Fence 7 Signs 0 Kennels 2 Site Alteration 0 Fireworks 2 Refreshment Stands 2 Financial/Legal Implications/ Risk Management All permit and licensing By-laws provide for cost recovery to help offset the administration and enforcement of that specific By-law. Policies/Legislation • Municipal Act • Provincial Offences Act • Regulatory Township By-laws Corporate Strategic Priorities Financial Sustainability Community Safety Consultations • Municipal Law Enforcement Division • Director, Development Services Attachments N/A Conclusion The MLEO Division strives to maintain transparency in all practices and activities. This effort instills trust in the community the Division serves. The division strives to work with individuals in gaining compliance through education. As the municipality grows, the responsibilities and demands of the division increase. The next update report will be provided June 25th, 2025 on the Council Agenda. Development Services May 28, 2025 Report No. DS2025-058 Page 4 of 5 Page 102 of 139 12.a) DS2025-058, Curtis Shelswell, Manager, Municipal Law Enforcement r... Respectfully submitted, Curtis Shelswell May 20, 2025 Manager, Municipal Law Services Approvals: Date of Approval Brent Spagnol, Director of Development Services May 22, 2025 Shawn Binns, CAO May 22, 2025 Development Services May 28, 2025 Report No. DS2025-058 Page 5 of 5 Page 103 of 139 12.b) ES2025-05, Michelle Jakobi, Director, Environmental Services re: H... WON(W Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Michelle Jakobi, Director, Environmental Services Meeting Date: May 28, 2025 Report No.: ES2025-05 Subject: Horseshoe Zone 1 Water Integration Project Update Type: For Information Only Motion No.: Recommendation 1. That Report No. ES2025-05, Horseshoe Zone 1 Water Integration Project Update, be received for information only. Background Integration of the Horseshoe Resort (Freed Developments) Zone 1 Private Drinking Water System to the Municipal Horseshoe Highlands Drinking Water System forms an integral part of the Township's capital and corporate strategic priorities. The project will provide Municipal control over the drinking water supply, treatment, and distribution for identified properties currently serviced by the private Horseshoe Resort (Freed Developments) Zone 1 Drinking Water System. Integration includes a number of technical steps to facilitate the connection to the Municipal Horseshoe Highlands Drinking Water System. The integration project will ensure that residents within the Horseshoe Valley area are serviced by the Municipal Horseshoe Highlands Drinking Water System and will address a legacy issue, which the Township has been trying to resolve for several years, in the best interest of residents serviced by the private drinking water system. This Municipal drinking water system is subject to extensive requirements and Environmental Services May 28, 2025 Report No. ES2025-05 Page 1 of 4 Page 104 of 139 12.b) ES2025-05, Michelle Jakobi, Director, Environmental Services re: H... regulations defined by the Province of Ontario, administered through the Ministry of the Environment Conservation and Parks (MECP). Analysis On April 29, 2025, Oro-Medonte Council unanimously passed the Township's 2025- 2026 multi-year budget, which includes the integration of the Horseshoe Resort (Freed Developments) Zone 1 Drinking Water System to the Municipal Horseshoe Highlands Drinking Water System. Township staff are now focused on refining technical details and organizing project next steps, which include resuming the appointment booking system for in-home water meter installations and their subsequent installation and/or programming. In-home water meter installation is a critical project component. The Township of Oro- Medonte has retained WAMCO Waterworks and Municipal Products (WAMCO) to complete these necessary water meter installations. Over the next 6-8 weeks, water meter installations will be concentrated in the following areas: • Cathedral Pines Road • Pine Lane • Pine Point • Pine Ridge Trail • Pine Springs Road Pine Hill It is anticipated that properties in the Cathedral Pines Road, Pine Lane & Pine Point areas will connect to the Municipal Horseshoe Highlands Drinking Water System October 1, 2025; while properties in the areas of Pine Ridge Trail, Pine Springs Road and Pine Hill are anticipated to connect in early 2026. A more detailed report on the technical aspects of the project and the associated workplan including phasing schedule for remaining areas will be provided at a later date. Financial/Legal Implications/ Risk Management With budget approval in place and legal matters settled, resumption of this technically complex and multi-year project has resumed. Once in-home water meter installation is initiated in areas identified above, only those properties in this current phase will receive direct information regarding appointment booking through a mailed notice to property owners from the Township. Environmental Services May 28, 2025 Report No. ES2025-05 Page 2 of 4 Page 105 of 139 12.b) ES2025-05, Michelle Jakobi, Director, Environmental Services re: H... Township staff will continue to provide direct notification to property owners as the project progresses. Project updates will also be provided through public reporting to Council and on the dedicated Horseshoe Valley Private Drinking Water landing page on the Township website. Policies/Legislation Municipal Act, 2001, S.O. 2001, c.25 Safe Drinking Water Act Corporate Strategic Priorities Financial Sustainability Community Engagement Community Safety Strengthen Operational Capacity Consultations Environmental Services Supervisor Environmental Services Technologist Environmental Services Assistant Attachments None Environmental Services May 28, 2025 Report No. ES2025-05 Page 3 of 4 Page 106 of 139 12.b) ES2025-05, Michelle Jakobi, Director, Environmental Services re: H... Conclusion Integration of the Horseshoe Resort (Freed Developments) Zone 1 Private Drinking Water System to the Municipal Horseshoe Highlands Drinking Water System forms an integral part of the Township's capital and corporate strategic priorities. With budget approval in place and legal matters settled, resumption of this technically complex and multi-year project has resumed. Once in-home water meter installation is initiated in areas identified above, only those properties in this current phase will receive direct information regarding appointment booking through a mailed notice to property owners from the Township. Township staff will continue to provide direct notification to affected property owners as the project progresses. Project updates will also be provided through public reporting to Council and on the dedicated Horseshoe Valley Private Drinking Water landing page on the Township website. Respectfully submitted, Michelle Jakobi, Director, Environmental Services May 23, 2025 Approvals: Date of Approval Shawn Binns, CAO May 23, 2025 Environmental Services May 28, 2025 Report No. ES2025-05 Page 4 of 4 Page 107 of 139 14.a) Minutes of Nottawasaga Valley Conservation Authority (NVCA) meetin... z, n oi�F�'anoH nS�� 03-25-BOD Minutes Nottawasaga Valley Conservation Authority Friday March 28, 2025 9:00 AM EST Attendance Present: Cllr. Joe Belanger, Wasaga Beach (Town); Cllr. June Porter, The Blue Mountains (Town); Chair Jonathan Scott, Bradford West Gwillimbury (Town); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. Pieter Kiezebrink, Essa (Township); Mayor Scott W. Anderson, Adjala-Tosorontio (Township); Cllr. Christopher Baines, Collingwood (Town); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Richard Schell, Oro-Medonte (Township); Deputy Mayor Paul Van Staveren Clearview (Township); Cllr. Ralph Manktelow, Mono (Town); Cllr. Kyle Fegan, Shelburne (Town); Cllr. Gary Harvey, Barrie (City); Cllr. Patricia Clark, Mulmur (Township); Chair Gail Little, Amaranth (Township) NVCA Staff: Sheryl Flannagan, Interim CAO/Director, Corporate Services; Chris Hibberd, Director, Watershed Management Services; Kyra Howes, Director, Conservation Services; Manager, Stewardship & Restoration Services, Paul Tripodo; Kerry Jenkins, Administrative Assistant/Recorder Absent: Cllr. Phil Fisher, Springwater (Township); Cllr. Kevin Eisses, Innisfil (Town); Mayor Darren White, Melancthon (Township) 1. Events Spring Tonic Maple Syrup Festival Hosted in partnership with the Rotary Club of Barrie, the Spring Tonic Maple Syrup Festival at the Tiffin Conservation Area is a tradition spanning more than three decades. Visitors can explore how maple syrup was made in the past. After that, they will return to current times and see how maple syrup is made today! Ending the tour with a pancake and sausage breakfast with fresh maple syrup. Prices for most activities are included in the admission fee. Date: April 5 - 6, 2025 Location: Tiffin Centre for Conservation Tiffin Nature School 1 Page 108 of 139 14.a) Minutes of Nottawasaga Valley Conservation Authority (NVCA) meetin... At Tiffin Nature School, children aged 2.5 to 10 are invited to explore and connect with the natural world. We nurture their innate curiosity, offering immersive outdoor experiences that inspire discovery and growth. Dates: Tuesdays & Thursdays until May 29, 2025 Location: Tiffin Centre for Conservation 2. Call to Order Chair Scott called the meeting to order at 9:01am. 3. Land Acknowledgement Nottawasaga Valley Conservation Authority Board acknowledges that we are situated on the traditional land of the Anishnaabeg people. The Anishnaabeg include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as the Three Fires Confederacy. We are dedicated to honouring Indigenous history and culture and committed to moving forward in the spirit of reconciliation and respect with all First Nation, Metis and Inuit people. 4. Declaration of Pecuniary and Conflict of Interest 5. Motion to Adopt the Agenda Recommendation: RES: 31-25 Moved by: Cllr. Joe Belanger Seconded by: Cllr. Christopher Baines RESOLVED THAT: the agenda for the Board of Directors meeting #03-25- BOD dated on March 28, 2025 be approved as amended. Carried; 6. Chairs Update Chair Scott shared his updates. 7. Announcements a) The NVCA announced that our 2024 Annual Report is now available and posted on our website. b) Director, Conservation Services, Kyra Howes introduced to the Board of Directors NVCA's new Manager, Stewardship & Restoration Services, Paul Tripodo. S. Deputations There were no deputations at this time. 9. Hearings There were no hearings at this time. 2 Page 109 of 139 14.a) Minutes of Nottawasaga Valley Conservation Authority (NVCA) meetin... 10. Determination of Items Requiring Separate Discussion Board members are requested to identify items from the Consent List that they wish to have considered for separate discussion. 11. Adoption of Consent List and Identification of Items Requiring Separate Discussion Recommendation: RES: 32-25 Moved by: Cllr. Patricia Clark Seconded by: Mayor Scott W. Anderson RESOLVED THAT: agenda item number(s), 12.2.3 was identified as requiring separate discussion, be referred for discussion under Agenda Item #12; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted with 12.1's amendment as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the Consent List not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 12. Consent List 12.1. Adoption of Minutes Recommendation: Approved by Consent RESOLVED THAT: the minutes of the Board of Directors meetings 02-25-BOD, 01-25-NVSPA and 04-25-BOD Special Meeting dated on February 28, 2025 and March 17, 2025 be approved. 12.2. Staff Reports 12.2.1. Staff Report No. 07-03-25-BOD from Kyra Howes, Director, Conservation Services regarding Lease Renewal Recommendation: Approved by Consent RESOLVED THAT: the Board of Directors receive Staff Report No. 07-03-25-BOD regarding a short-term lease renewal with Quality Sod Farms Ltd be approved as presented. 12.2.2. Staff Report No. 08-03-25-BOD from Kyra Howes, Director, Conservation Services regarding Life & Security Upgrades Recommendation: Approved by Consent 3 Page 110 of 139 14.a) Minutes of Nottawasaga Valley Conservation Authority (NVCA) meetin... RESOLVED THAT: NVCA's Board of Directors approve the use of up to $18,000 from the Capital Assets Reserve for required Life & Security Upgrades 12.2.3. Staff Report No. 09-03-25-BOD from Sheryl Flannagan, Interim CAO/Director, Corporate Services regarding Interim CAO Workplan Update Recommendation: RES: 33-25 Moved by: Cllr. Joe Belanger Seconded by: Cllr. Gary Harvey RESOLVED THAT: the Board of Directors receive Staff Report No. 09-03-25-BOD regarding the Interim CAO workplan update. Carried; 12.2.4. Staff Report No. 10-03-25-BOD from Maria Leung, Senior Communication Specialist regarding Communications Report Recommendation: Approved by Consent RESOLVED THAT: Staff Report No. 10-03-25-BOD regarding NVCA Communications - February 15, 2025 - March 14, 2025, be received. 13. Other Business 14. Adjourn Recommendation: RES: 34-25 Moved by: Cllr. Ralph Manktelow Seconded by: Cllr. Kyle Fegan RESOLVED THAT: this meeting adjourn at 9:19am to meet again on April 25, 2025 or at the call of the Chair. Carried; 4 Page 111 of 139 14.b) Township of Oro-Medonte, Notice re: Alternative Payment Methods. S... (WGZ Proud Heritage,Exciting Future Notice The Township of Oro-Medonte is reminding residents of alternative payment methods due to the potential Canada Post Strike. Please see How to Pay Your Tax & Utility Bills I Township of Oro-Medonte to enroll in the Township's pre-authorized payment program, information regarding property tax and water payment due dates, and for details regarding payment options for tax and water bills including: • Pre-authorized payment plans, • Online banking or telephone banking, • At financial institutions, • In-person or drop-box, • paysimpl i�ca (note: in-person at a post office using cash or debit may not be available due to the potential Canada Post strike). Please contact the Finance department at 705-487-2171 to determine the balance on your account. If you would like to enroll in e-billing, please complete the E-Billing Sign-Up Form. Electronic Fund Transfer (EFT) payment options are also available for vendors. If you are expecting a mailed cheque from the Township, please contact us to make arrangements for EFT payments. The Township is unable to make exceptions for late payments sent by mail. Page 112 of 139 14.c) Correspondence from Lake Simcoe Region Conservation Authority (LSR... From: Trish Barnett <T.Barnett(a)-lsrca.on.ca> Sent: Wednesday, May 21, 2025 10:42 AM To: Subject: Nominate a local environmental champion today! This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Good morning Regional and Municipal Clerks: Could you please kindly share this message with your Members of Council. Nominate an environmental champion for a Conservation Award today! We wanted to remind you that nominations are open until June 5th for Lake Simcoe Region Conservation Authority's Annual Conservation Awards! Do you know someone who is a Lake Simcoe Watershed Hero? Maybe their efforts are inspiring great strides in conservation education? Or their project will result in long term conservation benefits to the health of a community? Which youth have taken it upon themselves to do something profoundly impactful to preserve our environment? Eligible nominations for LSRCA's Conservation Awards are based on significant conservation projects completed by individuals, groups, or businesses, within the Lake Simcoe Watershed between July 2024 and June 2025 in the following categories: 1) Healthy Water 2) Healthy Land 3) Healthy Community 4) Ernie Crossland Young Conservationist Award 5) George R. Richardson Award of Honour Projects happening between now and the end of June may still be eligible for an award! The award ceremony will take place on Tuesday October 7, 2025 at the NewRoads Performing Arts Centre in Newmarket. At the event, we will take the opportunity to recognize their efforts and celebrate their successes. Thank you for taking the time to acknowledge the countless residents of all ages who demonstrate their commitment to our region's natural heritage for the benefit and enjoyment of future generations. Let's recognize their efforts and nominate them for an award. If you have any questions about the nomination process or help submitting a nomination, please do not hesitate to reach out. Katarina is happy to work with you to collect the pertinent details for submission and to determine if a project is eligible. She may be reached at k.zeppieri(a�LSRCA.on.ca. Page 113 of 139 14.c) Correspondence from Lake Simcoe Region Conservation Authority (LSR... The deadline to submit nominations is Thursday June 5, 2025. Thank you for supporting our Conservation Awards program. Thank you and best regards, Trish Trish Barnett Chief of Staff Lake Simcoe Region Conservation Authority 120 Bayview Parkway, Newmarket, Ontario L3Y 3W3 905-895-1281, ext. 223 1-800-465-0437 t.barnett LSRCA.on.ca www.LSRCA.on.ca Twitter: @LSRCA Facebook: LakeSimcoeConservation The information in this message (including attachments) is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act and by the Personal Information Protection Electronic Documents Act. If you have received this message in error, please notify the sender immediately and delete the message without making a copy. Thank you. Page 114 of 139 14.d) Correspondence dated May 13, 2025 from J.G. Dumond, Chief Superint... O.P Crime Prevention and Community Ontario Police Support Bureau Provincial provinciale Bureau de la prevention du crime et du Police de I'Ontario soutien communautaire 777 Memorial Ave. 777,ay.Memorial Orillia ON L3V 7V3 Orillia ON L3V 7V3 Tel: 705 329-7680 T61,:705 329-7680 Fax: 705 329-7593 T616c. :705 329-7593 File Reference: GOV-1200 May 13, 2025 Mayor Reeve and Clerk CAO, The Ontario Provincial Police (OPP) regularly evaluates its operations to ensure the effective use of resources while maintaining high-quality service. As part of this process, the OPP has undertaken an organizational realignment to better align with its strategic goals and priorities. Effective immediately Municipal Policing Bureau has been dissolved. Municipal Policing Unit and Financial Service Unit have been realigned and will fall under the OPP's Crime Prevention and Community Support Bureau, Municipal Policing Unit and Financial Services Unit will continue their regular business, including managing the cost recovery process for municipal policing services in accordance with the Community Safety and Policing Act (CPSA) O. Reg. 413123 Amount Payable by Municipalities for Policing from Ontario Provincial Police, managing municipal policing agreements under the CSPA, delivering presentations, and providing clarifications on municipal inquiries. Please continue to direct all future inquires on municipal policing billing, requests for presentations, etc. to OPP.MunicipalPolicing(EDopp.ca. Please note, the general email inbox OPP.MPB.Financial.Services.Unit(a,opp.ca will be decommissioned and will no longer be monitored. We also encourage you to visit www.opp.calbillingmodel where the 2025 estimate updates have been posted for your reference and planning purposes. The OPP remains committed to working collaboratively with municipalities to ensure effective, efficient and sustainable policing services across Ontario. Thank you for your continued cooperation. 1 look forward to your support during this transition and to a successful partnership. J.G (JA) D ond, Chief Superintendent Bureau Commander Crime Prevention and Community Support Bureau cc: OPP Regional and detachment Commanders Page 115 of 139 14.e) Correspondence dated May 14, 2025 from The Hon. Robert J. Flack, M... Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre Llru ,m® 777 Bay Street, 171h Floor 777, rue Bay, 17e etage Ontario Toronto ON M7A 2J3 Toronto(Ontario) M7A 2J3 Tel.:416 585-7000 Te1. :416 585-7000 234-2025-1743 May 14, 2025 Your Worship Mayor Randy Greenlaw Township of Oro-Medonte Randy.Greenlaw(aoro-medonte.ca Dear Mayor Greenlaw: Thank you for your letter requesting financial assistance support pertaining to costs associated with Oro-Medonte's emergency response and recovery following the March 2025 ice storm in your community. I appreciate the time you have taken to write. The safety of Ontario residents is our government's top priority when emergencies happen. I want to acknowledge members of council, municipal staff and others in the Township of Oro-Medonte who have worked tirelessly to keep people safe and restore your community's infrastructure and services after the storm. I am pleased that the province was able to provide support during the initial response phase through our Ontario Corps partners. I appreciate that the ice storm has resulted in extraordinary costs to your municipality. Supporting municipalities impacted by disasters remains a priority for our government. The Municipal Disaster Recovery Assistance (MDRA) program is available to help municipalities impacted by natural disasters by reimbursing emergency response and recovery costs on a cost-shared basis. I understand the Township of Oro-Medonte is intending to apply to the MDRA program for assistance with ice storm costs by the deadline of July 28, 2025. While I cannot make a funding decision in advance of receiving an application, I assure you I am committed to activating MDRA for all qualifying municipalities and providing financial assistance in accordance with the program guidelines. In the meantime, ministry staff are available to assist your municipality with the MDRA application process and can be contacted at MunicipalDisasterAssistance(a-_)ontario.ca for any needed support. I encourage private property owners who incurred damage from the ice storm to check with their insurance providers, since insurance policies normally cover damage from tree limbs falling on a home or business premises, associated debris removal and disposal, and loss of freezer food due to a prolonged power outage, while coverage for sump pump failure due to power outages is typically included in sewer backup riders. .../2 Page 116 of 139 14.e) Correspondence dated May 14, 2025 from The Hon. Robert J. Flack, M... -2- The Disaster Recovery Assistance for Ontarians (DRAO) program has not been activated for the ice storm at this time, because it is not intended to replace insurance. Neither insurance deductibles nor costs to clean up downed trees in areas away from a primary residence or main business premises are eligible under the current DRAO program. However, with the increasing frequency of natural disasters, I am committed to undertaking a review of the province's disaster financial assistance programs. appreciate receiving your comments with respect to small businesses in your community and the impacts they are experiencing. Events like the recent ice storm highlight the need for everyone — residents, business owners, and municipalities —to assess hazards and consider appropriate risk management strategies, including adequate insurance coverage. For municipalities, it is important to maintain sufficient reserves and use long-term planning tools like asset management plans to enhance community resilience. Once again, thank you for writing and for your ongoing efforts to support your community's recovery from the ice storm. Please accept my best wishes. Sincerely, - . Hon. Robert J. Flack Minister of Municipal Affairs and Housing c: Hon. Doug Downey, MPP Barrie— Springwater— Oro-Medonte d oug.d owneyCa-)-pc.ola.org Hon. Jill Dunlop, MPP Simcoe North jill.dunlopco(a7pc.ola.orq Page 117 of 139 15.a) Correspondence dated May 13, 2025 from Mayor Alex Nuttall, City of... CITY HALL P.O.BOX 400 70 COLLIER STREET BARRIE,ONTARIO TEL.(705)792-7900 L4M 4T5 FAX(705)739-4265 officeofthemayor@barrie.ca www.barrie.ca � l THE CORPORATION OF THE CITY OF BARRIE Mayor's Office May 13, 2025 Members of Oro-Medonte Council: With the goal of reaching an agreement that benefits the residents of Barrie and Oro- Medonte, the City of Barrie remains committed to working collaboratively on the proposed boundary adjustments. Please see the proposal provided with this letter to your Mayor and Deputy-Mayor, along with your CAO, on the morning of May 12, 2025. 1 wanted to share it with all of you to ensure all information was communicated effectively. The request received by the City of Barrie was to provide a proposal that mirrored the St. Thomas and Central Elgin agreement. After speaking with individuals involved, including elected representatives,we crafted a proposal that is in line with the agreement reached by the City of St. Thomas and the Municipality of Central Elgin. If you have any questions that you would like answered, please don't hesitate to reach out. Best Regards, V____ M yor Alex Nuttall City of Barrie CC: CAO Micheal Prowse CAO Shawn Binns Attachment: Oro-Medonte Offer from Barrie.pdf Page 118 of 139 15.a) Correspondence dated May 13, 2025 from Mayor Alex Nuttall, City of... Barrie Proposed Agreement Barrie- Oro-Medonte During the previous meeting between the Mayors and Deputy-Mayors of Barrie and Oro—Medonte, a request was made for Barrie to provide two items. 1. An updated written request that Oro-Medonte was able to provide for Council to consider. 2. Any proposal to be based upon the deal that was reached between the City of St.Thomas and the Municipality of Central Elgin. St.Thomas&Central Elgin Following this meeting,the Mayor of Barrie sought out the details of the agreement between St.Thomas and Municipality of Central Elgin, in order to replicate and offer based on the aforementioned terms.As part of the agreed terms between the two municipalities,St.Thomas is to pay cash in two ways: 1. $10 million in upfront,one-time cash 2. $1 million per annum for five years The total of this proposal was$15 million. Additionally,St.Thomas was to provide 2000 units worth of water/wastewater capacity to convert an area previously used a healthcare centre to residential development. In exchange,St.Thomas received 2000 acres of land for development for the Volkswagen EV Factory.This equates to a ration of 1:1 for acres of land to units of servicing,and a value of$7,500 of cash per acre.Additionally,the Province of Ontario and Volkswagen provided St.Thomas with contributions for their water/wastewater capacity. Barrie-Oro—Medonte Based on the above ratios, Barrie is willing to offer the same terms as has been provided to Springwater on a pro-rated basis.There are roughly 850 acres of land that can be developed in the outlined request from Barrie. Commencement Too[ Number Amount Period Total Date Comments Payment beginning of Annual fiscal each Payment 1 $ 1,275,000.00 5 $ 6,375,000.00 1-Jan-26 year Recoup through DC Servicing 935 $ - 10 $ - 1-Jan-27 by Barrie While it is impossible to know the developable area at this point,the City of Barrie would work with the Township of Oro-Medonte until the actual development boundary is determined and delivered based on the ratios established in this offer. Page 119 of 139 17.a) 2025-048:A By-law to Amend By-law 2024-134, "A By-law of The Corp... The Corporation of the Township of Oro-Medonte By-law No. 2025-048 A By-law to Amend By-law 2024-134, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law) And Whereas Part XI I, Section 391(1)of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; And Whereas Section 391(2)of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a fee or charge for capital costs related to services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time; And Whereas subsection 391(3)of the Municipal Act, 2001, S.O. 2001, c. 25, provides that the costs included in a fee or charge may include costs incurred by a municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets; And Whereas Section 110 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may enter into agreements for the provision of municipal capital facilities by any person and may pass by-laws to enter into agreements relating thereto; And Whereas Council of the Township of Oro-Medonte did, on the 111h day of December, 2024, enact By-law 2024-134 to provide for the imposition of fees and charges; And Whereas Section 69(1)of the Planning Act, R.S.O., 1990, c.P.13, as amended, provides that a municipality may establish a tariff of fees for the processing of applications; And Whereas Section 7(1)of the Building Code Act, 1992, S.O. 1992, c.23, as amended, authorizes the Council of a municipality to pass by-laws requiring the payment of fees on applications for and on the issuance of permits, requiring the payment of fees for maintenance inspections, and prescribing the amounts of the fees; And Whereas a public meeting was held on April 23, 2025 under the authority of the Building Code Act, Section 7(6), S.O. 1992, c.23 as amended, to obtain public comments with respect to the proposed amendments to the Fees and Charges by-law; And Whereas Council deems it necessary, per Motion No. to amend Schedule "B"to By-law No. 2024-134—Building; And Whereas Council deems it necessary, per Motion No. to amend Schedule "E"to By-law No. 2024-134—Planning; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule "B"to By-law No. 2024-134—Building be deleted in its entirety and replaced with Schedule "A" attached hereto and forming part of this By-law. 2. That Schedule "E"to By-law No. 2024-134—Planning be deleted in its entirety and replaced with Schedule "B"attached hereto and forming part of this By-law. Page 120 of 139 Page 1 of 19 17.a) 2025-048: A By-law to Amend By-law 2024-134, "A By-law of The Corp... 3. And that this by-law and the following schedules shall come into force and take effect on June 2nd, 2025. Passed in Open Council this 28th day of May, 2025. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon By signing this by-law on May 28,2025, Mayor Greenlaw will not exercise the power to veto this by-law. Page 121 of 139 Page 2 of 19 17.a) 2025-048:A By-law to Amend By-law 2024-134, "A By-law of The Corp... Schedule "A" to By-law No. 2025-048 Schedule"B" to By-Law No. 2024-134 Building 1. Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule. The minimum fee for a permit shall be in accordance with the specified rate for the current year unless specifically stated as a flat rate. Any fee not determined in the following is determined at the discretion of the Chief Building Official. Permit Fee = Service Index(SI)x Total gross floor area (A) Note: Gross floor area(A) calculated in square feet and is measured to the outer face of exterior walls and to the centre of fire walls. 2. Permit Fees Building Classification &Construction Service Index(SI) Table 2.1 $/ft2 3. Refund of Permit Fees 3.1 Pursuant to this by-law, the portion of the total calculated permit fees that may be refunded shall be a percentage of the total fees payable under this by-law, calculated as follows in regard to functions undertaken by the municipality: a) 75% if only administrative functions have been performed; b) 50% if administrative and plans examination functions have been performed; c) 25% if the permit has been issued and no field inspections have been performed subsequent to permit issuance; or d) 0% if any field inspections have been performed subsequent to permit issuance. However, in all cases a minimum permit fee will be retained. 3.2 The permit fee shall be returned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, of a change in name, in which case the refund shall be returned to the person then authorized to receive it. When only the minimum fee, or less has been collected/submitted, no refund will be processed. 4. Conditional Permits Conditional permit application requests to be reviewed in accordance with the OBC and the current procedure. 4.1 Securities As requested and issued by the Chief Building Official, to be paid in addition to applicable permit fees in accordance with the fees specified in Table 2.1. The amount deemed shall be the amount of the security deposit required in the form of a letter of credit. For all projects subject to a conditional permit agreement, if the Chief Building Official determines that the subject construction has not been removed or the lands have not been restored to its original state in accordance with the agreement, the securities may be drawn upon in full or in part to restore the Page 122 of 139 Page 3 of 19 17.a) 2025-048:A By-law to Amend By-law 2024-134, "A By-law of The Corp... lands. Should the Township incur additional costs, the Township shall have a lien on the lands for such amount. 5. Notes 5.1 Total fee is payable upon receipt of completed application and invoice. 5.2 Where a person is found to have commenced construction or demolition of a building without a permit having been issued, the permit fee listed in Table 2.1 shall be doubled, minimum fee of Minimum Permit Fee in accordance with Table 2.1 in addition to required fees will be applied. 5.3 Indexing -Table 2.1 prescribes a 2.5%annual increase to permit fees without amendment to this By-law, effective January 1 sc each year, commencing as of the date of passing of this by-law. 6. Cost Recovery Where an Order is issued under the Building Code Act, the property owner or any other person responsible for the action, shall pay fees in accordance with Table 2.1. Where an Order is issued under the Act and where the named achieved eventual compliance with the Order, the Township may choose not to prosecute the named, if satisfactory settlement is reached. 7. Additional Costs When the Township, or another municipal, provincial, or federal agency/entity on the Township's behalf, takes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement, or permit, or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township. The person shall be invoiced for all costs. The minimum invoice shall not be for less than three (3) hours of time or$ 1,000.00. Page 123 of 139 Page 4 of 19 17.a 2025-048: A By-law to Amend B -law 2024-134 "A By-law of The Corp... CD c O T O LO 7 0) fQ d C d cu Lq -i M m c�-I c�-I (O c�-I N 1-1 O 14 14 O e-I O -4 E C d li a) c-I m r- c-I W c-I O �--� c-I W c-I W c-I (Q �--� E E C d d LL Ole, VM' O W r O W O 00 O N .--� O .i .--� O 1-I O 1-1 E 7 .0 d I, (O co m (D M (4 r O M O OJ (O O Oq O Ln O N E 7 E C d LL c-I 1-I d' 1-4 Ln M O m (.O O c0 O Ln O N O .I 1-I O 1 1 1-1 O 1-1 E 7 C d cu Ln 1- O 1-1 N O O O n O Ln O N 14 O 1-4 1-1 O 1-1 O 1-1 E 7 E C � d LL > uii O o m L L v LL N n v _ N N O cN O O O O-0 O ` V L -0L -0Y m m U U U Y @ Y @ O N O N �n a � C Y c y L O p O p m N cu N e0 v m 0 m 0 m e c_ c o Q V c v to c v W Y E E LL m Lu O O Y c l- C O N Y N c bD c .W O� V Q � v Q � Y Q N N d0 ` "6 ` > > 3 cJ C _0 -O c Q N C m c m Cc Oc m C O >- O ` C m m .7 Y c m O m o O m O CU m :a tO_ Q U p LL U p o U E O p C7 N p 'c i Q z 3 c 3 c c m m 3 V n 0 z Q z cc Q i.i o_ p 0@ m p t�i C7 m u C7 is n v -o Q C7 Ln m LL C7 Page 124 of 139 17.a 2025-048:A By-law to Amend B -law 2024-134, "A By-law of The Corp... `w s ti 1� (DD (DD rn a N cy (J O O O O (fl � O v � LL � to N -0 cu U N M (D M N c R V V LO 1-4 Ln n n n 14 N O O O H N -0 W d O 7 C (D (D (D O C M M M N a " V Ln � � n w �--� N O O O W LL N C Q1 -6 ._ 1-I c-I 1-I cu N O O O N C : 00 00 00 M M M `m o Y v a n N w �--� N O O O H \ N a y N h0 00 7 C O C Q M M M N er a 0 O M q q q N O O O h a n M M M lu 06 00 00 O C M M M 1-4 a kAw O M (^D (.0 (^D N O O O L. tp d l0 j C M M M O C Q M M M N a LO LA w O N ((D (OD (OD N O O O h \ LL a .0 O O O N O O O O C1 Q M M M N C O C @ N v N N U @ Y CO C C 0 C - _ .--L Mo Oci v m Lv Lv Lv E c 3 3 M a °J N Lv - -o c� v o c 4 in c O M c O m tT F O Y - o a o`n \ c 5= nv bn r 00 Y u c c ° c n o 1 c 6 E v h0 m y v O o O °U =3 a v c v 00 cL.c LL 7 t fO aL+ O Q to v .£ cn A 7 7 \ ca N Y Y W c 7 O O c vY O > > O O N Y — Gl •amOcA (c7 LCcc7 Oi p O3 MbA 0 m Qp rp EI a OEI N cN >O > U U Oo YQ CLC w z. O N > m O ° ° ° v ° v a a a Nz O z ro p - o 3 o O -'I in o. N CLI Page 125 of 139 17.a 2025-048: A By-law to Amend By-aw 2024-134, "A By-law of The Corp... ate$ 4- 0 m E E E LL c n � E . v (q0. °o E ( E d N C a) 't O V C cu C a) av�i $ E E E D O M E M M M E M E M C Ccu C6cu N U N V U_ V L L CL O a+ 0 w w LL E E E E co co E M E N Ncu O Li 'IT N �t U V ti CL kA a, E E E m LL OO E n n n E Lq E 1- c CU 1 i 0) c-i c CU ri c a) N d' U d' N It U V �i d E E E c � CT) rn m E m E N CDC aJ O M O C cu O C a) N LL N V' U_ �t ii CL 0 w a, E E E U.ar E � E � � � E � E N C_ C_ C_ cu N i U_ N V U_ Crcu LO cu -11 li a .. �n w W E E E ar LL E 3 IA O E O O O E O E N V' U_ V N V LL Li m m Oi O N > c Q o E n cu v c > n cu M m ,O c c N u cu r° m v -o M O_ �n 4 cu a+ cu C Ln 7 M L CLM Ti C 7 i-1 � lJ r bA bjOu M VI l% 0 v v ` m C Y X y y�^, v h�0 b0 C O y� n > O n Q LL aLL+ t1oE M N OO Z V — — O aJ lO '£ -p ��+ O 1-4 N W a) y, 3 V C p Y aJ CL 3 t' m O OO 'O v Q a >O d W m t vOi r-4 O O p a) C c U H O ti 00 Y v v N V a_ a a1 N m -0 -0 n1 C cu C ra of O O N O O O CO.ti " CO @@ C 7 E +' au E E co CL v vi LA ro E 9 m ° " a' > C 0 0 ov ° o "' o � � '" a m N d v ~ h Q i--I 0 M Page 126 of 139 17.a 2025-048: A By-law to Amend By-law 2024-134, "A By-law of The Corp... v s .. w_ O N 00 N r1 N z n a) 00 O N 00 ^ LO N N O N n (Q M M N M �--1 ,6 0 � r, c-1 0) M M M to 11 d p Oj 'O- 0 V CD 00 C n N (D 00 N N .--i 00 (O N N .'T X a) I, c-i d u7 O .--� N M N N 1, V 11 A N c-i .--1 if) Z I LO c-i (D -1 c-1 CO 101 c-1 CL0 " + X `a ccm LL n c T d r, O O M v r, It LO N v M O (.0 d O M 76 (.0 O M M M M O O co 0') M 1-4N O M N ( n O co M ci 0) O O M 1- O 4 x a) I� c-i 0 0 O 1-1 1-1 '1 N ti 1-1 N V 1-1 1-1 N c-1 N c-i .--1 [f} Z la LO c-i (D ti c-1 00 M e-1 a uA r w N ar x ca coLO N C 00 O 00O (.0 0) r, (D co M c-1 M 00 N N cu c-a ) LO N = to to c-1 V V M I� to co O 00 x 0 LO (O n c0 M (O 0) .4 O +--i N cM-1 N w c-i c-1 ifl Z -Gq V .--i O c-1 c-1 00 M L CL (A N X a3 ar c c c m r,- c0 0) LL 0 00 O M d 00 u7 ^ M M M M M 00U0 00 00Q OD 00rj d; 00 M LO LO O (.0 00 O M X O 0 0 LO 0 C�0 0000 0 M 1M-1 1M-1 O N O r1 N c-1 N w c-i c-1 ifl Z ca V .--i LO c-1 c-1 00 c) r1 C er L0 " X `a cc 1-4N LL (.0 O N O r, c-1 � (DN N to V u7 00 P, fl. 0) N O ^ (.0 N 00 00 00 (M I, N O N r4 to r, LO .N N C LO M LO 00 O O 0) to to c-1 O M X a) Lq O a) L0 O cA r, O n 1-1 1-1 00 -4 O c-I N c-I N a Z _&q It c-I In c-I c-I I, c) r-I d Q + atAw " x `a o 1-1 LL � C � 00 d v d O 1-(D 00 v 1-1 4 O v 00 r1 l0 M fl5 O M M O V7 n c-1 co O N X d L 0 a) to O a�-I (NO O CD O O CD n O O c-I N c-I N c-I c-I ff} Z U} V c-I In c-I c-I I, M rl a a w w X a cc o E c M o N o CD o O a) 'D °� O 0 O O 0') m CD 0 N Ln O O 0 0 c = O O O N N O O O 1O O O. O O D �0 O 00 O 1n to O a) 0 N cN-1 N c-i CCci � Z EH c-1 � CD 0 n M Y C a f0 O v C_ Z O o ' _v 2 0) C z LO Y O > -O a) O v Y ni v 3 v o v N a) N O E N E c - a E 0 N E 7J Ma) Y m 0 ,.� W m N V N o o c c T w E U N N u d d M a) a) LL c -O V N CO CL O UC L - - N h C C f0 O O p_N 'v1 N on a� "o c c A N vai v c v d a v c o v c H w o O E m E N_ to v 0 3 in v v v v n v m c y n E a > v a o an m m m c c bD Y co c E •� c c Q 3 n 'Ln 2v a d m to to U u N Ln Ln = to N H cc U ` VO d C Page 127 of 139 17.a 2025-048:A By-law to Amend By-law 2024-134, "A By-law of The Corp... ate$ 0 a 0 O c)LL Mce) � c^-i V 0000 1-1 N O cu M N O d (O N 00 � ,0) 00 n M V ti in 1-4 N LO c-i .--i (O ti N O O d (O LL V u7 O � .--i � (O � O r M M I" M O O M O M O00 .�-� N L N LOc-i .^-i (0 ti W O' a+ w lL LO CD ^ CD 00 00 (0 LO Lq N G) L a0 LO a0 V Lq O N 04 O c') N LO O� � LO 0J (O M .-� M 1-4 N LO .--! a--i (O ci a er IA a 00 N LL 00 O M ^ N n N r-i 00 c0 Il M 00 00 N -i LO N r, co O O ry N u7 1-4 N N c-i ((D 11 CL EA v � N LL LO N V I, 00 N c0 I, N N Ii N N 00 V O0 ry N (O LO M (O LO n 1-4 ti O O co ry N LON N c-i a�-i O co v O v c-i LL 00 O O O N 00 (O (0 V 07 n V (O O O M 00 N M N O04 O N LOc�-4 N LO a--! -4 (D 1-4 N v O v LO LL O O O O O O to N N O O O O O O O N L O O O O 00 c; O to N LO 1-4 O O LO 0 N to 1-1 a A (O 11 O0 4 v C N LL m v w c aci c L c 11 _0E ° v V y v _n v E c :. c_ 7 � v 0 E N c E v c u v O 0 1 E 0 0 ' rO �E 28 _0 CUom 4 D Xp Q c bO Oc Uv w O 0O N N O — > > Q c OYc N 0 cu i= ci= U v vvc- N Q f0 ti L L O — — 7 O O O v > O £ E C V Y iu m y @ N NLn v L Y v N L L u� N v C c c c c c u> > cu w a E E c w ,� v i.i O i.i O L > v 3 O ;n m m v Q m 3 A 02 ,0 cz ,N _v 3 c v v E n3 .Y 6 — — > C c v v) v ai v v (� }o }o L ` m c > E N v V c v Y of i' - V +O+ a0.+ 07 Q v > -6 3 O c `,� 0 0 O '� m ca m LL LL 'O Q v Z v vOi — vOi — vOi w Q Q Page 128 of 139 17.a 2025-048: A By-law to Amend By-law 2024-134, "A By-law of The Corp... ate$ 4- 0 N o � T N W LL O O M 1E N 0 O M d V � V av�i $ v d LL O O (7) M O CODM N 0 O 0 O (7) � O M L N O• a+ w v LL O N O O O O 0 O ri N L O co V _ CY) co aav�i $ v L. LL 00 O f, N O O Lq N 0 O n LO O n V 07 M CL0 $ N 0J Gl LL O O M N O N � O CMO V O M a A a3 �n w N ar m LL W O 00 N O O M N In O LO V � M w w LL IA O O N O O O N LO O LO V M 0) C X p N C u N @ C 7 C C .LV..O m nj A v a •O N W C C 0) OJ Y cD LL � c H N 0 O N N V E 0 V C aL+ cJ f0 ° Ln n E 3 Y >,'" N v m _ +. M M c Eu v m £ v one ° m T T E a o Ln o � n 0� 3 n 0 v T OA v O E E c a M N v m Y o`n E v v v Oc Q E m Lo c 2 o w -00N O a Q OJ t� U Page 129 of 139 17.a) 2025-048:A By-law to Amend By-law 2024-134, "A By-law of The Corp... Schedule "B" to By-law No. 2025-048 Schedule"E"to By-Law No. 2024-134 Planning 1. Planning Application Fees Planning Application Fees shall be in accordance with the specified rate for the current year outlined in Table 1.1. Table 1.2 identifies resubmission fees that would be applicable by application type and the number of application submissions that would be included in the base application fee before the resubmission fees would apply. Table 1.3 summarizes the refundable deposits for minor, major, and combined applications. Page 130 of 139Page 11 of 19 1 .a) 025-048:A By-law to Amend 13 -law 202 -134, "A By law of The Corp... N n � M IL O O O O O d o 0 0 0 O O O O O N O O O O 0 co^ 47 O co Z N n W c 3 O CD W V u) c-i I, D) rl fR H3 H3 [R fR .--I N fR V3 iR O c, M O O O O O N O O O O O O O O O N O O O O LL O CMD Lr N N tM Z 1- r1 M (M`7 43 O v) c0 d' u) c-I I, W (i3 fR fR .-I N V3 V3 to O uD N V ff3 O O O O O N O O O O O O O O O N O O O O D) O co �--i M LLO (D O) N co N � c "I Z cl ((D cl 43 O v) W V 7 c-I (D I� rl M Ef-J EA 6a tR .-I N 69 EH to O uD c-I 03 to O O O O O N O O O O O O O O O N O O O O LL DOD O ((D cc M Z c ((D N 13 i3 O In r V V ti (D to .-I iA W3 [R tR d) c-I N to H3 EA O uD O to O O O O O N O O O O U O O O O O N O O O O O LL (0 U r, ID C-4 r, O (D cl Z rll L N M a 3 D) 1n n V V c-I (D (D O- V3 63 tR 6-3 Sf3 N co V3 03 — M t a `M 0 0 LO m M M c') H3 p E O O O O O N O O O O O O O O O N O O O O U L U 0 � l LO 0 O N n ^c d' c-I Z (DL (D a fR � � � � H3 .N-I N M V3 to N C U a M O � O W O c) �» a M O O O O O d O O O O a o O O O O m O O O O O (D O M O L.L O O N O U co O LqLG n cvi Z l O C fH iR fR .N-I N O to N c E w n U d E C Q O a C M c y O C m y N N d O O N m c G O c a a 3 M (D >. L y— "Y -0 m Q d �� E �� c— o m� my $ > > o.c v cc „ - E c N C 3: co co ao E E E EO C. a) a> o .y'O r d ccc � � 5 � N i � UZ N Z a.� H A a oDS E 139cENEMEv a l �Nai Q N ONQNQ N NQ NQN N M 2:EW M 0)()< 2 NO N2 NO w N(n 17.a 20 5-0 8:A E%,-Iavv to Amend By-la 2024-13 , " By-law of The Corit.. V3 M O N O N d (D V3 O O 0 O O O O O O O O O O O O O O O O O O O O O Ln - N 1n co m co co co M co O 0 (D c-I O N N m O N N O m V N O M M M cc m M m V N c-I C7 co Lo N N co N N V3 V3 V3 V} V3 V3 V3 V3 V3 V3 V3 V3 m V e-I VJ O U- O U '-I rl w0 V3 O O O O O O O O O O O O N O O O O O O O O O O O O co V N co n .--I I, n n c') 07 N (D un O (D (D V (D O (D O M O- (D O m W M n m (D N N co co N N m M N c-I M N Lo N N M N w NV3 V3 V3 V3 V3 69 V3 V3 V3 V3 V3 V3 N L O � � U e-I N V3 (d O N O � m 3 Lo 3 V3 (v o o o o o o o o 0 o 0 o m O O O o 0 0 0 0 0 0 0 0 Lo d' m uJ Lo u7 m m N N L7 V O �--� co O n co n (D N c-I c-I .-I co -O .--I of c0 n M (D co to N N Ih Il O N o7 M N �--i M N Lo N N c') N N N 63 63 V3 V3 V3 V3 V3 V3 V3 V3 V3 a V3 t N o � H ° o � 0 ri a m O Lo c V3 � a o o o o o 0 0 0 o o 0 o m 0 0 0 0 0 0 0 0 0 0 0 0 m (D o (D r, r) Ln m v co co m r, r o o co m m Lo Lo m LL to (D n n M Lo n M �--I c-I (D (D U �--� N M N M N LO N N Cl) N 04 V3 V3 V3 V3 V3 63 V3 V3 V3 V} V3 V3 (0 N Q m o M O ~ LL V3 (d N O_ O C� Lb O O L O O O O O O O O O o O O N O O O O O O O O O O O O O M W (D �--I e-I co c-I N Ln ll') '-I e-I CD V O N V n m Cl) (D O O Cl) M O O "I (D (D N V n N c-I c-I Lr (D Lo �--� W (`7 N - (`7 N Lo N N M N N N V3 V3 V3 V3 V3 V3 V3 V3 V3 V3 V3 Q V3 � m O (0 M N e (0 VJ m LD C a o m LD T O V3 O UJ O O O O O O O O O O O O w O O O O O O O O O O O O N (D ('9 n n O N V V V Lf1 r� N m O (`7 n V (D (`7 Lo Lo (D (0 Lo N Lo Lo N V (D -i c O 't W 9 O N C7 N c-I (`) N Lo N N M N N cq 63 V3 63 V3 V3 V3 03 V3 V3 O U N N M c-I � {y N N (0 O N O N m (`7 L O E O O O O O o O O O O O O O O O O O O O O O O O O N O m u7 O L\ M o O O O o O O O N m O O O Lo (DO m � Lo N M Ln O O O M Lo ID O I� (`7 co N Lo N N co N O N V3 V3 V3 V3 V3 V3 V3 V3 V3 V3 03 V7 N C (0 N C C O) E 6 3 O O o) m E. E. C O L'E N 'y C N MnC N ` ¢ c ami o mn- Mn m o o m m m 0 p m o g LL -oo� zo (n� a cm mm�, EQ me y "> c 3 r- m m m c@ 0 7 N 7 N N N �_a �_ co O N ��C m N L m O C.° m r Q U O a fn C C d'.� p C fn O fn 0 d LL O (n 0 fn.N fn N O m Y (n" U_4 E LL N O Q Lo cc °o ai �Tm(-7 `off�� `o `� -7o ai `o�c au'i: 2�mnNma�iOp[�®Nq s 15ER_ N N W mU NO' N W N mQ i N mQ i N Q NU N NQ N�NQ� �� OD]W NLLof<J ea 32 cl 00 17.a)2025-0 8:A By-aw to Amend y-la 2C 24- 34,"P By-aw of The Corp. v v :s a O O o O o O o O O O O O O O O O O o O o o O O O O O N N O ' N c-I m N N O u7 O (D co (D D) O (D c0 c-I (n U7 m 7 m rl V) N D) --I 0 M N ' N --i N �--� tf7 �--� N c-I In N M N V3 to tR to to tH to tR tR 6i3 O O O O O O O O O O O O O O O O O O O O O O O O O O P7 Il (`M M co co h co N N (7 N M P7 (D O') c0 co co (D (D Il m c0 7 c0 rl 1n -I N cc �--i U) N M (N c-I N N c-I 0) N M N tR to to fR H3 tR tPr tR tR tR O O O O O O O O O O O O O O O O O O O O O O O O O O (D co (D (D 't (D M W In 7 (D W (D O In O h (D O u7 O m M n (M 1l rl N N r V) N O M N 04 N c-I tf) N co N tR 03 tR tR tR tH V3 to tR tR O O O O O O O O O O O O O O O O O O O O O O O O O O D) m O) O h m m V m n O UO m I� M Il n m I" co (n c-I rl n co (D O In O N (D O UO -i O N N c-I N -I 617 �--� �a N .--i E? N M N 1R tR V9 tPr fA U} tH EA tR 1R O O O O O O O U� O O O O O O O O O O O O N O O O O O (V (D N M N (D (D c-I co N (7 w N In (D M In N O V N (D M (D O w O N (D O 0 c-I m N N c-1 N �--� ia �--� V3 N 0 N N N 03 tH 03 103 63 tR tR tR b4 tR O O O O O O O O O O O O O O O O O O O O O O O O O O I� m Il n n n co O V Il n co (D (V r-I N In (D N .--I 0 n (D (D N u7 O In O N to O In O W c-i N c-I N �--� 6a �--i 0R N c-I I's N (N N to to to H3 tR tR tR to tR iR O O O O O O O O O O O O O O O O O O O O O N O O O O O O O O O O O O O N O) O O u7 O O O O In O O O O 'i 0) c-I (D N uJ O In O N In O u7 O O n N c-I N -I 0d �--1 V N 1 V�l N N N — LT V3 fR {A H3 tR tf3 N M tR m V N p'O Co O (6 N m N (0 C N 41 N O E m N of wNNN>UO; wIic p tic p 0 m UmC 0C0CUC N mN0O 0 (Emh EO O O E 8 8 g O (0 rnO FL 2 (0 CN tiO Q1 (0w _NI . .N NCN U` ND N Iny O(`) E 1•' 39 LL (0)O IL (0)J O N> N> (N>U LLNQO NQN N N C.) N R 17.a)2025-048:A By-law to Amend By-law 20 4-134 "A By-law of TheCorp... a, M IL IL O O O o O N O O O O O (D O CO co L co O O L M O co O (D � O O. O V co rj (OD (D LO L N M V o O 69 69 uj N M 1A 43 fR H3 O O O O O !" O !" O O O O O O O O O O 0 O . O D O y O O O O O (D (D I, to O L (D Op_ O L O p_ I, r, (D O O M (D LO -ItM O M M N m 00 M uJ (D In In M 117 u7 NM 7 69 H3 LO N c-I [ c-I c-I V3 SF} .9 43 iCi tR f 4 M V-J y} 43 O O O O O r' O r' O O O O O O O O O O D O ul O 0 O �/l O O O O O (D N M M O L M 0_ . L (`7 OR N M (O O co W .--I co M M N M M N N M Ocq co 001 00 O O O O O O O y O O O y O O O O O r� N V N L .--I O. L coUJ p_ UJ M (D n1 O I� co N (D M O (D u7 N ci I� M m O M u) M N N of co H3 fR uj N c-I EPr c-I tR V3 to 43 ui O O O O O "' O O O O O 0 O y O 0 O y O O O O O co u7 M M L V O. L c-I O. c-1 c-I (D m O (D N U) (D N c0 N N N N ci lt� W c7 u) N M N co co M O Y!fR ia V� [R 1!> to EH 43 W O U O O O O O O O O U) O O O y O O O N O O O O O M M V7 In L h p_ L (DO. (D c-I I, n O u) H N O O M h M co O co r, M O M u)6g LO L M U M N f!J M co N co a) w O f9 N m c-I c-I c-I M to tR 43 ui t% u M V! fA C C m E m a7 c a7 Y N O O O O O r' O r' O O O O O O O O O O O D O ul O D O y O O O O O O O O In a7 O L O O O L O O c-1 M r, u) O uJ O O d' 'V In r ry 0 O N O O (D a^D O 6v)4 O N co-I cCN M-I M � co co 43 LO (Nu) (H H3 O M VT d-T H3 G a) e °c�`o a °c� ° a w`m C C C — N Yo mym om (� �Ym oc `o �� '> � w ((oo 0 c E'e `mom N m 3yQ EY `m u �'a) m m m 3 ca �m U° d d c o� m m m my m U `m o °� m a M 0)-°i m O �.�-� n O a� o N (fl E O Y W a7 y c T T.... N a7 N tll c C O �' (n c CCM _ w.mcoE ccu,) �Omc0E L.m �.o mac. UE � E o2Qoc � � � aa) aa)i? oa ��m 0)_a m o 0)M �� m°o ca m m�� m ��-c mUr °O m mH ((a m a�i r c a`� a 'E m �e I c a rUn (n m o Q M,�U0��(—` c E U (�i N d'E (`')r�N N E M 30 (`'7 M (/1 cu N O U m O 7 N 2`� a7 (n 7 N O U 7 N 00 10}�� ` Q Oi L N ILmmO c H N �O�C ML O"O f�f aO �O�C M �L O aO N C Nfn ONE C NHQa-N� a) 17.a)2025-048:A By-law to Amend By-law 2024-134, "A By-law of The Cor;.. v R IL N N N N N N 0 O 0 0 .IQ 0 0 o n pO O O N N N N N N N O O O W N f7 O O 0 n N' O' u7 'ate W E9 N '6 N 69 0 � N N LI I I 1Q 0 W C VJ O W - x U .n N n � W U .n O n W � 0 'O LL CL m a) c N O c N U N N w s C d 7 O U 4) (D W W cc p Y I O O p V) -0O m O y E G1 'm s F F (D ch w {L IL C C C N W C U a) 2 W W E E O 2 W C > C E Q Q j p Q U U U CL UJ Q W d C CI C Q C C W W �O d Q Q O- L ° o M. c n� n� co m m co c _ 0 Z m m a o (n H d F_ F UE Z Uv . °i 0 E 15 u (j NNNH a O O NN a)Ej oO - C U W E Page 135 of 139 U Wo<.<< 17.a) 2025-048, A By-law to Amend By-law 2024-134, "A By-law of The Corp... 2. Payment of Fees, Expenses and Actual Costs 2.1 The total amount payable is payable upon receipt of a completed application form and prior to formal presentation to Council or its advisory bodies. Application fees are non-refundable and are applicable on a per lot basis. 2.2 The applicant is liable for any direct costs incurred by the Township during the processing of planning applications including legal, engineering, and other consultant fees. These costs shall be invoiced to the applicant on a monthly basis. In the event there is a security deposit on file with the Township, these fees shall be dedicated from said deposit and where a minimum balance is required throughout the processing of an application as set out in the Schedule of Planning Fees, the applicant shall be invoiced an amount to maintain the balance required for the security deposit. 2.3 Expenses incurred by staff associated with an application in excess of Planning Act requirements and actual costs incurred for such items as advertising, consulting (Planning, Development Engineering, and other) and legal will be charged directly to the applicant and deducted from the refundable deposit. As expenses and actual costs are incurred on behalf of the application, they will be submitted to the applicant for reimbursement so that the initial refundable deposit will be replenished to enable the Township to pay further costs as they are incurred. In the event that the applicant does not maintain the application fee and applicable deposits with the Finance Department then the application will be considered not complete with respect to the payment of fees under the Planning Act. 2.4 Any person making application to the Ontario Land Tribunal shall pay the applicable fees outlined by the Ontario Land Tribunal and/or the Planning Act, as amended. All fees for such applications are to be paid online through the Ontario Land Tribunal e-file service or by certified cheque/money order to the Minister of Finance, Province of Ontario. 2.5 The applicant shall pay all costs associated with a planning development application including Ontario Land Tribunal Hearings and pre-hearing consultation costs and appeal fees. 2.6 Where a Development Application in respect of a Planning Matter is referred to appeals to the Ontario Land Tribunal and the Township and the applicant jointly support the application either as a decision by Development Services Committee prior to the filing of said appeal, or by way of settlement, the applicant shall be responsible for all costs to the Municipality associated therewith. Such costs shall include legal, expert testimony, and administrative and overhead costs. Page 17 of 19 Page 136 of 139 17.a) 2025-048: A By-law to Amend By-law 2024-134, "A By-law of The Corp... To secure payment of such costs, the applicant will provide the Township upon notice and/or acknowledgement of an appeal to the Ontario Land Tribunal, with an initial deposit of $ 5,000.00 such amount to be increased by an amount determined by the Township in the event the Township determines the nature of the application indicates that $ 5,000.00 may be inadequate. Where a Development Services Committee decision(s) has been appealed and the Committee does not adopt the position recommended by Township staff, then the following provision shall apply in the event the applicant obtains a summons compelling Township staff to attend the hearing of the Ontario Land Tribunal. Staff shall undertake such preparations as required for the hearing and the costs of such preparation and attendance at the hearing, including any legal costs not otherwise associated with the hearing, shall be paid by the applicant who has obtained the summons. In this instance, the fee is $5,000.00 and shall be paid to the Township not later than the day before the Ontario Land Tribunal hearing. Any costs to the Township in excess of the deposit shall be paid to the Township by the applicant upon submission of an invoice thereof. 2.7 The tariff of fees described in Schedule "E" shall not include the processing of objections to amendments, the attendance of the Municipality at Ontario Land Tribunal hearings, the attendance of the Municipality at any public meetings other than those formally required by the Planning Act, the preparation of Subdivision Agreements or the review and approval of engineering drawings relating to subdivisions by the Municipality. The applicant agrees that, should the above become necessary, the applicant will provide the Township with a deposit which shall be determined by the Treasurer on an individual basis, and the applicant will provide a written agreement to pay further deposits as required, and to reimburse any costs not covered by the deposits. 2.8 Refund of Fees: If an application is withdrawn prior to circulation, 75% of the application fee may be refunded. If an application is withdrawn after circulation but prior to a staff report being prepared, 25% of the application fee may be refunded. Applicants that participated in pre-consultation and pay the fee as per Schedule `E' and apply for applications under the Planning Act shall have the pre-consultation fee deducted from the required application fee(s) needed to facilitate the development proposal. 2.9 Reactivation: Any application which has been withdrawn or which has been inactive for 12 months shall be considered abandoned and a full application fee at the current rate shall be required to activate a new application. 2.10 Consulting Services: Where any application requires the Township to hire a consultant to review supporting technical studies on behalf of the Township, the applicant shall be responsible for all costs, and those costs shall be payable upon submission of an invoice from the Township. In the event the Page 18 of 19 Page 137 of 139 17.a) 2025-048: A By-law to Amend By-law 2024-134, "A By-law of The Corp... invoice is not paid in full, the application will be placed on hold and no further work will be completed until payment is received. 2.11 All applicants, in addition to the fees as set out in Schedule "E" attached hereto and forming part of this By-law, shall also be responsible for all legal expenses that may be incurred by the Municipality in connection with their application and those costs shall be payable upon submission of an invoice from the Township. 2.12 That notwithstanding the tariff of fees prescribed in Schedule "E" attached hereto and forming part of this By-law, the Council of the Corporation of the Township of Oro-Medonte may, by resolution, reduce the amount of or waive the requirements for the payment of the fee in respect of the application where the Council is satisfied that it would be unreasonable to require payment in accordance with the tariff. NL Page 19 of 19 Page 138 of 139 19.a) 2025-049: Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2025-049 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 28, 2025 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 28, 2025, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. Passed in Open Council this 28th Day of May, 2025. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon By signing this by-law on May 28, 2025, Mayor Greenlaw will not exercise the power to veto this by-law. Page 139 of 139