05 14 2025 Council Meeting Minutes-4111/441‘11111116
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Proud Heritage, Exciting Funue
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, May 14, 2025 3:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Michelle Jakobi, Director, Environmental
Services; Dylan Flannery, Director, Operations and Community Services;
Shannon Johnson, Director, Finance/Chief Financial Officer; Kelly
Watson, Director, People and Culture, George Vadeboncoeur, Manager,
Planning, Special Projects; Justin Metras, Manager, Capital and
Infrastructure; Jenny Legget, Manager, Communications and Public
Relations; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
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Council Meeting Minutes — Wednesday, May 14, 2025.
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C250514-1
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, May 14, 2025 be
received and adopted.
Carried.
Motion No. C250514-2
Moved by Schell, Seconded by Clark
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
Motion to go In Closed Session.
Motion No. C250514-3
Moved by Young, Seconded by Hutcheson
Be it resolved that we do now go in Closed Session at 3:04 p.m. to discuss
• Labour relations/employee negotiations (Compensation);
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (Inter Municipal -Relationships, Provincial Facilitator).
Carried.
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Council Meeting Minutes — Wednesday, May 14, 2025.
Motion to Rise and Report.
Motion No. C250514-4
Moved by Bard, Seconded by Hutcheson
Be it resolved that we do now Rise at 4:18 p.m. to return to Closed Session under item 17 to
continue discussions on Item 4
b) Shawn Binns, CAO/Acting Clerk; Kelly Watson, Director, People and Culture, re: Labour
relations/employee negotiations (Compensation);
c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Inter Municipal -
Relationships, Provincial Facilitator).
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, April 23, 2025.
b) Minutes of Human Resources Committee meeting held on Friday, April 25, 2025.
c) Minutes of Special Council meeting held on Tuesday, April 29, 2025.
Motion No. C250514-5
Moved by Schell, Seconded by Lavoie
Be it resolved that the draft
a) Minutes of Council meeting held on Wednesday, April 23, 2025; and
c) Minutes of Special Council meeting held on Tuesday, April 29, 2025
be received and adopted as printed and circulated; and that the draft
b) Minutes of Human Resources Committee meeting held on Friday, April 25, 2025
be received.
6. Recognition of Achievements and Introduction(s):
None.
Carried.
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Council Meeting Minutes — Wednesday, May 14, 2025.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
Council consented to allow Open Forum comments to proceed past the two (2) minute
requirement.
One (1) individual presented Open Forum comments regarding Item 12a).
12. Reports of Municipal Officers for Information Only:
a) DS2025-051, Shawn Binns, Chief Administrative Officer and George Vadeboncoeur,
Manager, Planning, Special Projects re: Update Report on Joint Land Needs Analysis
and Study Stage 3, City of Barrie Proposed Boundary Expansion.
b) Yvonne Aubichon, Clerk re: Strong Mayor Powers Update.
Motion No. C250514-6
Moved by Lavoie, Seconded by Bard
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) DS2025-051, Shawn Binns, Chief Administrative Officer and George Vadeboncoeur,
Manager, Planning, Special Projects re: Update Report on Joint Land Needs Analysis and
Study Stage 3, City of Barrie Proposed Boundary Expansion.
b) Yvonne Aubichon, Clerk re: Strong Mayor Powers Update.
Carried.
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Council Meeting Minutes — Wednesday, May 14, 2025.
11. Reports of Municipal Officers for Action:
a) OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS RFT25-003 Guiderail Installation.
Motion No. C250514-7
Moved by Young, Seconded by Clark
Be it resolved
1. That OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS RFT25-003 Guiderail Installation be received and adopted.
2. That Tender OCS-RFT25-003 Guiderail Installation — Various Locations — Part B be
awarded to Borall Fencing and Guiderail Contractors Ltd. in the amount of $207,410.70
plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
b) CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Cost
and Timelines.
Motion No. C250514-8
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary
Cost and Timelines be received and adopted.
2. That staff be directed to review a revised scope pertaining to Final Option 1 presented at
the July 20, 2021 Council meeting by Watson and Associates and Economists Ltd.
3. That staff report back on the associated cost and timelines to complete this process.
Carried.
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Council Meeting Minutes — Wednesday, May 14, 2025.
c) Brent Spagnol, Director Development Services; Shannon Johnson, Director,
Finance/Chief Financial Officer, correspondence re: Oro Group Limited, Request for
Development Charge Deferral of Payment, 4 Small Crescent [Refer to Item 18c)].
Motion No. C250514-9
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That the correspondence presented by Brent Spagnol, Director Development Services;
Shannon Johnson, Director, Finance/Chief Financial Officer, re: Oro Group Limited,
Request for Development Charge Deferral of Payment, 4 Small Crescent be received.
2. That the Township development charge of $17,942.94 be required as payment one (1)
year from the execution of the agreement;
3. That interest is to be paid at 1 % above prime as per the Development Charges Act and
that any unpaid Township development charges within set timeframes be added to the
property tax.
4. That the applicable draft by-law be brought forward for Council's consideration.
5. That the applicant be advised of Council's decision under the Director, Development
Services/Director, Finance/Chief Financial Officer's signature.
Carried.
13.Reports and Announcements of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided Updates and Announcements: Councillor
Hutcheson.
14. Consent Agenda:
a) Minutes of the Barrie Public Library Board (BPLB), meeting held on February 27, 2025.
Staff Recommendation: Receive for Information Only.
b) Correspondence dated May 2, 2025 from Orillia Public Library re: Township of Oro-
Medonte Statistics, April 2025.
Staff Recommendation: Receive for Information Only.
c) Correspondence received April 23, 2025 from Easter Seals Ontario re: National
AccessAbility Week (May 25, 2025 - May 31, 2025) and Red Shirt Day 2025 (May 28,
2025).
Staff Recommendation: Receive, Communicate Accordingly, Advise under
Mayor's Signature.
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Council Meeting Minutes — Wednesday, May 14, 2025.
d) Correspondence dated April 28, 2025 from New Path Youth and Family Services re:
Request for Proclamation, "Children's Mental Health Week", May 5-11, 2025 and
Request for Communication.
Staff Recommendation: Receive, Proclaim, Communicate Accordingly, Advise
under Mayor's Signature.
Motion No. C250514-10
Moved by Schell, Seconded by Young
Be it resolved that the staff recommendation with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of the Barrie Public Library Board (BPLB), meeting held on February 27, 2025.
Received for Information Only.
b) Correspondence dated May 2, 2025 from Orillia Public Library re: Township of Oro-
Medonte Statistics, April 2025.
Received for Information Only.
c) Correspondence received April 23, 2025 from Easter Seals Ontario re: National
AccessAbility Week (May 25, 2025 - May 31, 2025) and Red Shirt Day 2025 (May 28,
2025).
Received, Communicated Accordingly, Advised under Mayor's Signature.
d) Correspondence dated April 28, 2025 from New Path Youth and Family Services re:
Request for Proclamation, "Children's Mental Health Week", May 5-11, 2025 and
Request for Communication.
Received, Proclaimed, Communicated Accordingly, Advised under Mayor's
Signature.
Carried.
15. Communications/Petitions:
a) Correspondence dated April 24, 2025 from Jonathan Magill, County Clerk, Director of
Statutory Services and Archives, County of Simcoe re: Request to Consider Consent of
County of Simcoe By-law 7119-25 to Change the Composition of County Council.
Motion No. C250514-11
Moved by Clark, Seconded by Hutcheson
Be it resolved that the correspondence dated April 24, 2025 from Jonathan Magill, County
Clerk, Director of Statutory Services and Archives, County of Simcoe re: Request to
Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of
County Council be deferred to the June 11, 2025 Council meeting.
Carried.
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Council Meeting Minutes — Wednesday, May 14, 2025.
b) Correspondence dated April 25, 2025 from Lisa Groves, Barrie Automotive Flea Market
(BAFM) re: Request to Designate Events as "Municipally Significant" June 5-8, 2025,
41 st Annual Spring Barrie Automotive Flea Market and September 4-7, 2025, 54th
Annual Fall Barrie Automotive Flea Market.
Motion No. C250514-12
Moved by Bard, Seconded by Young
Be it resolved
1. That correspondence dated April 25, 2025 from Lisa Groves, Barrie Automotive Flea
Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 5-8,
2025, 41 st Annual Spring BAFM and September 4-7, 2025, 54th Annual Fall BAFM be
received.
2. That Council designates the following events to be "municipally significant":
a) June 5-8, 2025, 41 st Annual Spring BAFM and
b) September 4-7, 2025, 54th Annual Fall BAFM.
3. That the applicant be advised of Council's decision, under the Director, Operations and
Community Service's signature, to assist in their application to the Alcohol Gaming
Commission of Ontario (AGCO).
Carried.
16.Notice of Motions:
None.
18. By -Laws:
a) 2025-042: A By-law to Appoint Municipal Law Enforcement Officers/Provincial
Offences Officers and to Repeal By-law No. 2024-057 and any other applicable by-law
enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers
("Appointment By-law").
b) 2025-045: A By-law to adopt the estimates of all amounts required during the year and
for levying the tax rates for the year 2025.
c) 2025-046: Being a By -Law to Authorize the Execution of an Agreement Providing for
the Deferral of Development Charges.
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Council Meeting Minutes — Wednesday, May 14, 2025.
Motion No. C250514-13
Moved by Lavoie, Seconded by Clark
Be it resolved that By -Law Nos. 2025-042, 2025-045 and 2025-046
a) 2025-042: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law No. 2024-057 and any other applicable by-law enacted to
Appoint Municipal Law Enforcement Officer/Provincial Offences Officers ("Appointment
By-law");
b) 2025-045: A By-law to adopt the estimates of all amounts required during the year and
for levying the tax rates for the year 2025;
c) 2025-046: Being a By -Law to Authorize the Execution of an Agreement Providing for the
Deferral of Development Charges.
be passed in open Council on the 14th day of May, 2025.
Carried.
17.Closed Session Items (Unfinished Items):
Motion to go In Closed Session.
Motion No. C250514-14
Moved by Lavoie, Seconded by Schell
Be it resolved that we do now go in Closed Session at 6:09 p.m. to discuss
• Labour relations/employee negotiations (Compensation);
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (Inter Municipal -Relationships, Provincial Facilitator).
Carried.
Motion to Rise and Report.
Motion No. C250514-15
Moved by Young, Seconded by Schell
Be it resolved that we do now Rise at 7:35 p.m. and Report on the Closed Session Item 4
d) Shawn Binns, CAO; re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the municipality or local
board (Inter Municipal -Relationships, Provincial Facilitator).
Carried.
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Council Meeting Minutes — Wednesday, May 14, 2025.
Motion No. C250514-16
Moved by Clark, Seconded by Schell
Be it resolved
1. That the confidential verbal information presented by Shawn Binns, CAO; George
Vadeboncoeur, Manager, Planning, Special Projects re: A position, plan, procedure,
criteria or instruction to be applied to any negotiations carried on or to be carried on by or
on behalf of the municipality or local board (Inter Municipal -Relationships, Provincial
Facilitator) be received.
2. That staff proceed as directed by Council.
Carried.
19. Confirmation By -Law:
a) 2025-047: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, May 14, 2025.
Motion No. C250514-17
Moved by Young, Seconded by Schell
Be it resolved that By -Law No. 2025-047: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 14, 2025 be passed in open Council on the 14th
day of May, 2025.
Carried.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C250514-18
Moved by Hutcheson, Seconded by Bard
Be it resolved that we do now adjourn at 7:38 p.m.
gayor, Ran Q reenlaw Clerk`\Yvonne Aubichon
Carried.
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