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05 14 2025 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Hybrid Meeting 4 Township o~ Wednesday, May 14, 2025 3:00 p.m. - Open Session Proud Heritage,Exciting Future Closed Session following Item 3 Open Session immediately following Closed Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte is committed to providing an environment that is safe and secure, that respects human rights, is free from violence, discrimination, threats and harassment for all residents, visitors, members of Council and staff. Residents and business owners are encouraged to continue to utilize on line and telephone services for Township related business; and staff continue to be available to provide assistance by telephone, email and in person. Input on agenda items are welcome and encouraged by emailing agendacomment(cD_oro-medonte.ca or registering to provide Open Forum comments at the "Request for Participation Form" link below. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings. In-person attendance at public meetings is also available. Protocols have been established to advise how to electronically participate in the public portions of these meetings. Please visit the following links for additional information: • Request for Participation Form • Protocols for Public Participation Council and IDS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting date in accordance with the Township's Procedural By-law. Page 1. Call to Order - Reading of Land Acknowledgement: Page 1 of 75 Council Meeting Agenda - May 14, 2025 The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Shawn Binns, CAO/Acting Clerk; Kelly Watson, Director, People and Culture, re: Labour relations/employee negotiations (Compensation). c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Inter Municipal-Relationships, Provincial Facilitator). d) Minutes of Closed Session Council meeting held on April 9, 2025. e) Minutes of Closed Session Special Council meeting held on April 9, 2025. f) Minutes of Closed Session Human Resources Committee meeting held on April 25, 2025. g) Minutes of Closed Session Special Council meeting held on April 29, 2025. h) Motion to Rise and Report. 5. Minutes of Council and Committees: Page 2 of 75 Council Meeting Agenda - May 14, 2025 6 - 13 a) Minutes of Council meeting held on Wednesday, April 23, 2025. 04 23 2025 Council Minutes 14 - 16 b) Minutes of Human Resources Committee meeting held on Friday, April 25, 2025. 04 25 2025 Human Resources Committee 17 - 23 c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. 04 29 2025 Special Council 6. Recognition of Achievements and Introduction(s): None. 7. Public Meetings: None. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 10. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2023-043 for additional information. 11. Reports of Municipal Officers for Action: 24 - 26 a) OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS RFT25-003 Guiderail Installation. OCS2025-05 27 - 30 b) CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Cost and Timelines. CS2025-08 31 - 34 c) Brent Spagnol, Director Development Services; Shannon Johnson, Director, Finance/Chief Financial Officer, correspondence re: Oro Group Limited, Request for Development Charge Deferral of Payment, 4 Small Crescent [Refer to Item 18c)]. Memorandum re Oro Group Ltd. 12. Reports of Municipal Officers for Information Only: 35 - 39 a) DS2025-051,Shawn Binns, Chief Administrative Officer and George Page 3 of 75 Council Meeting Agenda - May 14, 2025 Vadeboncoeur, Manager, Planning, Special Projects re: Update Report on Joint Land Needs Analysis and Study Stage 3, City of Barrie Proposed Boundary Expansion. DS2025-051 40 - 41 b) Yvonne Aubichon, Clerk re: Strong Mayor Powers Update. MMAH 13. Reports and Announcements of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. In addition, members may report on items related to events that are taking place within their ward/municipality, i.e., community events and/or Major events i.e. golf tournament, date/time, pancake breakfasts, etc. Neither updates or announcements will form part of the minutes of the meeting. 14. Consent Agenda: 42 - 45 a) Minutes of the Barrie Public Library Board (BPLB), meeting held on February 27, 2025. Staff Recommendation: Receive for Information Only. BPLB Minutes 46 b) Correspondence dated May 2, 2025 from Orillia Public Library re: Township of Oro-Medonte Statistics, April 2025. Staff Recommendation: Receive for Information Only. OPL 47 - 48 c) Correspondence received April 23, 2025 from Easter Seals Ontario re: National AccessAbility Week (May 25, 2025 - May 31, 2025) and Red Shirt Day 2025 (May 28, 2025). Staff Recommendation: Receive, Communicate Accordingly, Advise under Mayor's Signature. Easter Seals Ontario 49 - 51 d) Correspondence dated April 28, 2025 from New Path Youth and Family Services re: Request for Proclamation, "Children's Mental Health Week", May 5-11, 2025 and Request for Communication. Staff Recommendation: Receive, Proclaim, Communicate Accordingly, Advise under Mayor's Signature. New Path Youth and Family Services Page 4 of 75 Council Meeting Agenda - May 14, 2025 15. Communications/Petitions: 52 - 58 a) Correspondence dated April 24, 2025 from Jonathan Magill, County Clerk, Director of Statutory Services and Archives, County of Simcoe re: Request to Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of County Council. County of Simcoe 59 b) Correspondence dated April 25, 2025 from Lisa Groves, Barrie Automotive Flea Market (BAFM) re: Request to Designate Events as "Municipally Significant" June 5-8, 2025, 41st Annual Spring Barrie Automotive Flea Market and September 4-7, 2025, 54th Annual Fall Barrie Automotive Flea Market. BAFM 16. Notice of Motions: None. 17. Closed Session Items (Unfinished Items): 18. By-Laws: 60 - 63 a) 2025-042: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law No. 2024-057 and any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers ("Appointment By-law"). 2025-042 64 - 69 b) 2025-045: A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2025. 2025-045 70 - 74 c) 2025-046: Being a By-Law to Authorize the Execution of an Agreement Providing for the Deferral of Development Charges. 2025-046 19. Confirmation By-Law: 75 a) 2025-047: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 14, 2025. 2025-047 20. Adjournment: a) Motion to Adjourn. Page 5 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. The Township of Oro-Medonte Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Wednesday, April 23, 2025 3:02 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Roree Payment, Director, Fire & Emergency Services/Fire Chief; Kelly Watson, Director, People and Culture; Andy Karaiskakis, Manager, Planning Services; George Vadeboncoeur, Manager, Planning, Special Projects; Garry McCartney, Chief Building Official; Jennifer Whitley, Economic Development Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Ryan Hill, Information Technology Help Desk Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay Page 1 of 8 Page 6 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. Council Meeting Minutes — Wednesday, April 23, 2025. respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C250423-1 Moved by Clark, Seconded by Lavoie Be it resolved that the agenda for the Council meeting of Wednesday, April 23, 2025 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: Councillor Clark declared a conflict of interest on Item 7a) Notice of Township of Oro- Medonte, Public Meeting for Amendments to Fees under the Ontario Building Code Act. Councillor Clark submitted the following: Own a company that could be seen to have an interest in permitting fees. 4. Closed Session Items: None. 011- 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 9, 2025. b) Minutes of Special Council meeting held on Wednesday, April 9, 2025. Motion No. C250423-2 Moved by Hutcheson, Seconded by Clark Be it resolved that the draft a) Minutes of Council meeting held on Wednesday, April 9, 2025; and b) Minutes of Special Council meeting held on Wednesday, April 9, 2025 be received and adopted as printed and circulated. Carried. Page 2 of 8 Page 7 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. Council Meeting Minutes — Wednesday, April 23, 2025. 6. Recognition of Achievements and Introduction(s): None. 7. Public Meetings: a) Notice of Township of Oro-Medonte, Public Meeting for Amendments to Fees under the Ontario Building Code Act. Councillor Clark declared a conflict of interest on Item 7a) Notice of Township of Oro- Medonte, Public Meeting for Amendments to Fees under the Ontario Building Code Act. Councillor Clark submitted the following: Own a company that could be seen to have an interest in permitting fees. Councillor Clark was not present during the discussion and did not vote on the item. Mayor Greenlaw called the meeting to order and explained the Public Meeting is being held in accordance with the provisions of Section 7 of the Building Code Act, specifically Ontario Regulation 163/24 to hold at least one public meeting to inform the public and interested stakeholders of proposed changes to Building permit and service fees. Seal-Michael Steven, Managing Partner of Watson & Associates Economists Ltd. was present. A PowerPoint presentation was presented. Staff confirmed that no additional public registrations were received and no verbal comments were received from the public. Staff confirmed that no additional correspondence from the public were received during this meeting. There being no further comments or questions, the meeting adjourned. 8. Deputations/Presentations: None. 9. Identification From the Public of an Agenda Item of Interest: Items 15a) and 12a) were requested to be brought forward. 10. Open Forum: None. Page 3 of 8 Page 8 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. Council Meeting Minutes — Wednesday, April 23, 2025. 15. Communications/Petitions: a) Correspondence dated April 7, 2025 from Murray Smith re: Parking Concerns Related to the New Ball Hockey Rinks. Motion No. C250423-3 Moved by Hutcheson, Seconded by Lavoie Be it resolved that the correspondence dated April 7, 2025 from Murray Smith re: Parking Concerns Related to the New Ball Hockey Rinks be received and referred to staff for a report. Carried. 12. Reports of Municipal Officers for Information Only: a) DS2025-043, George Vadeboncoeur, Manager, Planning, Special Projects re: Draft Plan of Subdivision Application 2024-SUB-01, Reinstatement of Draft Plan Approval (2639025 Ontario Inc. Oro Station Automotive Innovation Park), Part of Lots 18 and 19, Parts 1 and 2, 51 R-39330, Con. 8 (Oro), Township of Oro-Medonte. (Refer to Motion No. C250423-6 below). Geoffrey Campbell, Managing Partner, Oro Station Automotive Innovation Park provided additional comments. 11. Reports of Municipal Officers for Action: a) CS2025-07, Jennifer Whitley, Economic Development Officer re: Business Retention, Expansion & Attraction (BREA) Project Final Action Plan. Motion No. C250423-4 Moved by Lavoie, Seconded by Bard Be it resolved 1 . That CS2025-07, Jennifer Whitley, Economic Development Officer re: Business Retention, Expansion & Attraction (BREA) Project Final Action Plan be received and adopted. 2. That staff develop the Economic Development annual work plan and report back to Council. Carried. Page 4 of 8 Page 9 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. Council Meeting Minutes — Wednesday, April 23, 2025. b) CS2025-06, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Review Follow up. Motion No. C250423-5 Moved by Schell, Seconded by Hutcheson Be it resolved 1 . That CS2025-06, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Review Follow up be received. 2. That staff be directed to report back at the May 14, 2025 Council meeting on the cost and timelines associated with updating the population forecasts for the Ward Boundary Options as presented to Council on July 20, 2021 by Watson & Associates Economists Ltd. Carried. 12. Reports of Municipal Officers for Information Only: (continued) b) Yvonne Aubichon, Clerk re: Strong Mayors Powers. Motion No. C250423-6 Moved by Bard, Seconded by Young Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received and that staff proceed as outlined in the recommendations: a) DS2025-043, George Vadeboncoeur, Manager, Planning, Special Projects re: Draft Plan of Subdivision Application 2024-SUB-01 , Reinstatement of Draft Plan Approval (2639025 Ontario Inc. Oro Station Automotive Innovation Park), Part of Lots 18 and 19, Parts 1 and 2, 51 R-39330, Con. 8 (Oro), Township of Oro-Medonte. b) Yvonne Aubichon, Clerk re: Strong Mayor Powers. Carried. 13. Reports and Announcements of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor Greenlaw, Deputy Mayor Lavoie, Councillors Hutcheson, Bard and Schell. Page 5 of 8 Page 10 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. Council Meeting Minutes — Wednesday, April 23, 2025. 14. Consent Agenda: a) Correspondence from Severn Sound Environmental Association (SSEA) re: Q3 Board Meeting Minutes, Q4 Meeting Highlights, 2024 Quarterly Report, JSMB 12 05 2024 Special Board Meeting. Staff Recommendation: Receive for Information Only. Motion No. C250423-7 Moved by Young, Seconded by Schell Be it resolved that the staff recommendation with respect to the item listed under "Consent Agenda Correspondence" be adopted as printed: a) Correspondence from Severn Sound Environmental Association (SSEA) re: Q3 Board Meeting Minutes, Q4 Meeting Highlights, 2024 Quarterly Report, JSMB 12 05 2024 Special Board Meeting. Received for Information Only. Carried. 16. Notice of Motions: a) Brought by Councillor Clark, April 1 , 2025 Notice of Motion for April 9, 2025 Council meeting To be dealt with at the April 23, 2025 Council meeting Subject: Investigation into Backyard Chickens in Oro-Medonte Whereas the Township of Oro-Medonte is a proud rural and agricultural community that values local food production and sustainable living; And Whereas backyard chickens can enhance rural lifestyles and support local food initiatives; X. And Whereas the City of Orillia has successfully implemented a by-law allowing backyard chickens, following a pilot program; Therefore Be it Resolved that: 1 . Council directs staff to investigate the City of Orillia's backyard chickens by-law and its outcomes. 2. Staff shall prepare a report outlining the key elements of Orillia's by-law, its successes, and recommendations on how a similar approach could be adapted for Oro-Medonte. 3. The report shall be presented to Council for consideration within 60 days or whenever technically feasible. Page 6 of 8 Page 11 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. Council Meeting Minutes — Wednesday, April 23, 2025. Motion No. C250423-8 Moved by Clark, Seconded by Lavoie Whereas the Township of Oro-Medonte is a proud rural and agricultural community that values local food production and sustainable living; And Whereas backyard chickens can enhance rural lifestyles and support local food initiatives; And Whereas the City of Orillia has successfully implemented a by-law allowing backyard chickens, following a pilot program; Therefore Be it Resolved that: 1 . Council directs staff to investigate the City of Orillia's backyard chickens by-law and its outcomes. 2. Staff shall prepare a report outlining the key elements of Orillia's by-law, its successes, and recommendations on how a similar approach could be adapted for Oro-Medonte. 3. The report shall be presented to Council for consideration within 60 days or whenever technically feasible. 4. That staff correspond with the Simcoe County Federation of Agriculture. Carried. 17. By-Laws: a) 2025-039: A By-law to permanently stop up, close and sell Parts 1 , 2 3 and 4, Plan 51 R- 44872 (those lands being a portion of Old Coldwater Road and including the Dunlop Bridge). Motion No. C250423-9 Moved by Schell, Seconded by Bard Be it resolved that By-Law No. 2025-039 a) 2025-039: A By-law to permanently stop up, close and sell Parts 1 , 2 3 and 4, Plan 51 R-44872 (those lands being a portion of Old Coldwater Road and including the Dunlop Bridge) be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items: None. Page 7 of 8 Page 12 of 75 5.a) Minutes of Council meeting held on Wednesday, April 23, 2025. Council Meeting Minutes — Wednesday, April 23, 2025. 19. Confirmation By-Law: a) 2025-040: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 23, 2025. Motion No. C250423-10 Moved by Bard, Seconded by Hutcheson Be it resolved that By-Law No. 2025-040: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 23, 2025 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Adjournment: a) Motion to Adjourn. Motion No. C250423-11 Moved by Lavoie, Seconded by Young Be it resolved that we do now adjourn at 4:47 p.m. Carried. I%Ix Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 8 of 8 Page 13 of 75 5.b) Minutes of Human Resources Committee meeting held on Friday, April ... The Township of Oro-Medonte �-► Human Resources Committee Township of Neufeld Room Proud Heritage,Exciting Future Friday, April 25, 2025 1:00 P.M. 2022-2026 Council Present: Mayor Randy Greenlaw Councillor Lori Hutcheson (Chair) Councillor David Clark Staff: Shawn Binns, CAO/Acting Clerk Kelly Watson, Director, People and Culture 1. Call to Order: Councillor Hutcheson, Chair, assumed the Chair and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Page 1 of 3 Page 14 of 75 5.b) Minutes of Human Resources Committee meeting held on Friday, April ... Human Resources Committee Minutes — Friday, April 25, 2025. 2. Agenda Approval: a) Motion to Approve the Agenda. Motion No. HRC250425-1 Moved by Greenlaw, Seconded by Clark It is recommended that the agenda for the Human Resources Committee meeting of Friday, April 25, 2025 be received and approved. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Approval of Minutes of Previous Meeting: a) Minutes of Human Resources Committee meeting held on Wednesday, January 29, 2025. Motion No. HRC250425-2 Moved by Clark, Seconded by Greenlaw It is recommended that the draft minutes of the Human Resources Committee meeting held on Wednesday, January 29, 2025 be approved as printed and circulated. Carried. 5. Closed Session Items: a) Motion to go In Closed Session. Motion No. HRC250425-3 Moved by Greenlaw, Seconded by Clark It is recommended that we do now go in Closed Session at 1 :06 p.m. to discuss • labour relations/employee negotiations (Compensation). Carried. Motion No. HRC250425-4 was passed in Closed Session. Page 2of3 Page 15 of 75 5.b) Minutes of Human Resources Committee meeting held on Friday, April ... Human Resources Committee Minutes — Friday, April 25, 2025. b) Shawn Binns, CAO/Acting Clerk; Kelly Watson, Director, People and Culture, re: Labour relations/employee negotiations (Compensation). The following staff were present: Shawn Binns, CAO/Acting Clerk; Kelly Watson, Director, People and Culture; Marianne Love, ML Consulting (via Teams). The Clerk delegated authority, under Section 228(4) of the Municipal Act, S.O. 2001 , c.25, as amended, with regards to Clerk responsibilities for a portion of the discussion to Kelly Watson, Director, People and Culture. The CAO left the room for a portion of the discussion. Motion No. HRC250425-5 Moved by Clark, Seconded by Greenlaw It is recommended that the confidential verbal information / confidential correspondence dated April 25, 2025, presented by Shawn Binns, CAO/Acting Clerk; Kelly Watson, Director, People and Culture, Marianne Love, ML Consulting re: Labour relations/employee negotiations (Compensation) be received. Carried. c) Motion to Rise and Report. Motion No. HRC250425-6 Moved by Clark, Seconded by Greenlaw It is recommended that we do now Rise at 2:51 p.m. and Report on Closed Session Item 5 b) Shawn Binns, CAO/Acting Clerk; Kelly Watson, Director, People and Culture, re: Labour relations/employee negotiations (Compensation). Carried. 6. Adjournment: a) Motion to Adjourn. Motion No. HRC250425-7 Moved by Greenlaw, Seconded by Clark It is recommended that we do now adjourn at 2:52 p.m. Carried. Councillor Lori Hutcheson, Chair Shawn Binns, CAO/Acting Clerk Page 3 of 3 Page 16 of 75 5.c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. The Township of Oro-Medonte Special Council Meeting Minutes Township of Electronic Hybrid Meeting Proud Heritage,Exciting Future Tuesday, April 29, 2025 2:00 p.m. 2022-2026 Council Present: Mayor Randy Greenlaw Deputy Mayor Peter Lavoie Councillor Lori Hutcheson Councillor John Bard Councillor David Clark Councillor Richard Schell Councillor Robert Young Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director, Development Services; Michelle Jakobi, Director, Environmental Services; Roree Payment, Director, Fire & Emergency Services/Fire Chief; Kelly Watson, Director, People and Culture; Dylan Flannery, Director, Operations and Community Services; Shannon Johnson, Director, Finance/Chief Financial Officer; George Vadeboncoeur, Manager, Planning, Special Projects; Karla Musso-Garcia, Manager, Operations; Roz Llewellyn, Manager, Community Services; Justin Metras, Manager, Infrastructure and Capital Projects; Matthew Simurda, Supervisor, Asset Management; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Ryan Hill, Information Technology Help Desk Technician (IT) All Council and staff participated via Zoom platform. 1. Call to Order - Reading of Land Acknowledgement: Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. Page 1 of 7 Page 17 of 75 5.c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. Special Council Meeting Minutes — Tuesday, April 29, 2025. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC250429-1 Moved by Clark, Seconded by Schell Be it resolved that the agenda for the Special Council meeting of Tuesday, April 29, 2025 be received and adopted. Carried. Motion No. SC250429-2 Moved by Hutcheson, Seconded by Lavoie Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 3. Disclosure of Pecuniary Interest: Mayor Greenlaw declared a conflict of interest on Item 6a) F12025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda Supervisor, Asset Management re: 2025-2026 Draft Operating and Capital Budget with respect to Attachment C 2025-2026 Grant Subsidy Requests Budget. Mayor Greenlaw submitted the following: Two Agricultural Societies receive funding from our Township to who a company I own provides their ATM services for.. Page 2of7 Page 18 of 75 5.c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. Special Council Meeting Minutes — Tuesday, April 29, 2025. 4. Closed Session Items: a) Motion to go in Closed Session. Motion No. SC250429-3 Moved by Young, Seconded by Bard Be it resolved that we do now go in Closed Session at 2:03 p.m. to discuss • Solicitor-client privilege (West 1/2 Lot 11 , Concession 8). Carried. A motion was passed in Closed Session per Motion No. SC250429-4. c) Motion to Rise and Report. Motion No. SC250429-5 Moved by Schell, Seconded by Bard Be it resolved that we do now Rise at 2:37 p.m. and break until 2:48 p.m. at which time we shall Report on the Closed Session Item 4 b) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: Solicitor-client privilege (West 1/2 Lot 11, Concession 8). Carried. b) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: Solicitor-client privilege (West 1/2 Lot 11 , Concession 8). The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services; George Vadeboncoeur, Manager, Planning, Special Projects; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Timothy Hill, Aird & Berlis LLP. Motion No. SC250429-6 Moved by Lavoie, Seconded by Clark Be it resolved 1. That confidential correspondence presented by Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects and Aird & Berlis legal counsel re: Solicitor-client privilege (West 1/2 Lot 11 , Concession 8) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. Page 3 of 7 Page 19 of 75 5.c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. Special Council Meeting Minutes — Tuesday, April 29, 2025. 5. Open Forum: None. 6. Reports of Municipal Officers for Action: a) F12025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda Supervisor, Asset Management re: 2025-2026 Draft Operating and Capital Budget. Motion No. SC250429-7 Moved by Lavoie, Seconded by Clark That Council waive procedure to discuss the budgetary impacts related to the Ice Storm 2025. Carried. b) Shawn Binns, CAO re: Ice Storm 2025 Update. Motion No. SC250429-8 Moved by Young, Seconded by Schell Be it resolved 1. That the correspondence provided by Shawn Binns, CAO re: Ice Storm 2025 Update be received and adopted. 2. That staff be directed to seek financial assistance from the Province of Ontario through the Municipal Disaster Recovery Assistance (MDRA) program for expenses incurred, as a result of the Ice Storm. 3. That staff submit the required documentation to support the request for financial assistance prior to July 28, 2025. 4. That staff report back to Council on funding related to the Ice Storm 2025 emergency response. Carried. Page 4of7 Page 20 of 75 5.c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. Special Council Meeting Minutes — Tuesday, April 29, 2025. a) F12025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda Supervisor, Asset Management re: 2025-2026 Draft Operating and Capital Budget. Motion No. SC250429-9 Moved by Hutcheson, Seconded by Lavoie Be it resolved that Attachment B Environmental Association and Conservation Authorities Summary remove category three in the amount of 28,794 for the Nottawasaga Valley Conservation Authority (NVCA). Carried. Motion No. SC250429-10 Moved by Bard, Seconded by Clark Be it resolved that Attachment F Horseshoe Valley Memorial Park-Tennis Court Lighting as outlined (amended) on April 29, 2025 be received. Carried. Mayor Greenlaw declared a conflict of interest on Item 6a) F12025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda Supervisor, Asset Management re: 2025-2026 Draft Operating and Capital Budget with respect to Attachment C 2025-2026 Grant Subsidy Requests Budget. Mayor Greenlaw submitted the following: Two Agricultural Societies receive funding from our Township to who a company I own provides their ATM services for.. Mayor Greenlaw was not present during the discussion and did not vote on the item. Deputy Mayor Lavoie assumed the Chair. Motion No. SC250429-11 Moved by Hutcheson, Seconded by Clark Be it resolved that Attachment C 2025-2026 Grant Subsidy Requests Budget (amended) be approved. Carried. Mayor Greenlaw assumed the Chair. Page 5 of 7 Page 21 of 75 5.c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. Special Council Meeting Minutes — Tuesday, April 29, 2025. Motion No. SC250429-12 Moved by Bard, Seconded by Lavoie Be it resolved 1. That F12025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda Supervisor, Asset Management re: 2025-2026 Draft Operating and Capital Budget be received and adopted. 2. That the 2025 and 2026 Grants and Subsidies be approved as directed by Council and included in the final approved 2025 and 2026 budget (with the exception of Attachment C which was approved separately due to conflict of interest). (Refer to Motion No. SC250429-11)_ 3. That Council approve the 2025 and 2026 Operating and Capital Budgets as presented on April 29, 2025 with an amendment to remove the 2025 allocation of$28,794 associated with Category 3 services of the Nottawasaga Valley Conservation Authority and that the allocation ($28,794) be directed to the budget contingency reserve. 4. That the By-law be brought forward to establish the 2025 tax rate. Attachment A 2025-2026 Draft Budget Presentation (amended) Attachment D Centralization of IT Expense Summary Attachment E Auto Extrication Tools Unanimously Carried. 7. Confirmation By-Law: a) 2025-041 : Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, April 29, 2025. Motion No. SC250429-13 Moved by Clark, Seconded by Hutcheson Be it resolved that By-Law No. 2025-041: Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, April 29, 2025 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 6of7 Page 22 of 75 5.c) Minutes of Special Council meeting held on Tuesday, April 29, 2025. Special Council Meeting Minutes — Tuesday, April 29, 2025. 8. Adjournment: a) Motion to Adjourn. Motion No. SC250429-14 Moved by Hutcheson, Seconded by Young Be it resolved that we do now adjourn at 6:08 p.m. Carried. Mayor, Randy Greenlaw Clerk, Yvonne Aubichon Page 7of7 Page 23 of 75 11 .a) OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Pro... WON_ Township of Staff Report Proud Heritage, Exciting Future To: Council From: Justin Metras — Manager, Infrastructure and Capital Projects Meeting Date: May 14, 2025 Report No: OCS 2025-05 Subject: Award of tender OCS RFT25-003 Guiderail Installation Type: Requires Action _x_ or For Information Only Motion No. Recommendation It is recommended that: 1. That Report No. OCS 2025-05 be received and adopted. 2. That Tender OCS-RFT25-003 Guiderail Installation — Various Locations— Part B be awarded to Borall Fencing and Guiderail Contractors Ltd. in the amount of$207,410.70 plus HST. 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 4. And that the bidders be thanked and notified under the Director, Operations and Community Services signature. Background The 2025 Guiderail program consists of the following projects: PART A - STRUCTURE C09 — Line 10 North between 15/16 Sideroad and Hwy 11 - Replacement PART B - STRUCTURE C25 — Line 9 North, just north of Mount St. Louis Road - Replacement PART C - STRUCTURE BX01 — Line 3 North between Ski Trails Road and Old Barrie Road - Replacement Operations and Community Services May 14, 2025 Report No. 2025-05 Page 1 of 3 Page 24 of 75 11 .a) OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Pro... An advertisement for Tender OCS-RFT25-003 Guiderail Installation — Various Locations was posted on the Township website and advertised on the Biddingo (Government Contract Portal) website. The Tenders were received through Biddingo on Thursday, April 10, 2025, at 2:00 p.m. Two (2) tender packages were received prior to the tender closing. No additional tenders were received after the advertised closing date and time. Analysis The results of the tender opening for "OCS-RFT25-003 Guiderail Installation — Various Locations" are as follows: BIDDER Part A Part B Part C TOTAL Borall Fence and Guiderail $74,919.68 $207,410.70 $61,835.61 $344,165.99 Contractors Ltd. Seeley & Arnill Construction Ltd. $78,993.37 $212,131.64 $56,897.13 $348,022.13 All submissions met the mandatory tender requirement, but both tenders were over the 2025 budget allocation of$250,000. Staff have reviewed the locations and are recommending that only Part B of Tender OCS RFT25-003 Guiderail Installation — Various Locations be awarded to Borall Fencing and Guiderail Contractors Ltd. in the amount of$207,410.70 plus HST and that Parts A and C be deferred to 2026. Financials As Tender OCS-RFT25-003 is a quantity-based contract, there is a risk of unforeseen elements that may increase the cost. Further, risks will be mitigated by a contingency allocation and will be managed as part of the overall roads capital program to avoid project cost overruns. Name of Bidder Total Borall Fence & Guiderail Contractors Ltd. $2073410.70 1.76% HST (non-recoverable) $3650.43 Contingency $10,000 TOTAL $221,061.13 Operations and Community Services May 14, 2025 Report No. 2025-05 Page 2 of 3 Page 25 of 75 11 .a) OCS2025-05, Justin Metras, Manager, Infrastructure and Capital Pro... The 2025 budget allocation for guiderail installation is $250,000. The deferral of Parts A and C will result in an anticipated favorable variance of$28,938.87. Policies/Legislation • Purchasing and Tendering By-law Corporate Strategic Goals Community Safety Consultations • Director, Operations and Community Services. Conclusion The results of Tender OCS-RFT25-003 Guiderail Installation — Various Locations reflects competitive market pricing which has come in under the 2025 budget allocation, not including the smaller sections listed in Part A and Part C that will be deferred. Accordingly, it is recommended Tender OCS-RFT25-003 Guiderail Installation — Various Locations, Part B be awarded to Borall Fence and Guiderail Contractors Ltd. Respectfully submitted, Justin Metras C.E.T. CRS-S Manager, Infrastructure and Capital Projects Approvals: Date of Approval Dylan Flannery, Director, Operations & Community Services May 1, 2025 Shannon Johnston, Director, Finance/CFO May 5, 2025 Shawn Binns, CAO May 6, 2025 Operations and Community Services May 14, 2025 Report No. 2025-05 Page 3 of 3 Page 26 of 75 11 .b) CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward... WON(W Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Yvonne Aubichon, Clerk Meeting Date: May 14, 2025 Report No.: CS2025-08 Subject: Council Composition and Ward Boundary Cost and Timelines Type: Requires Action Motion No.: Recommendation 1. That Report CS2025-08 presented by Yvonne Aubichon, Clerk be received. 2. That staff be directed to proceed with Phase(s) 3. That the budget overrun (upset limit of$22, 000) necessary to complete the Phase(s) be approved and funded from the budget contingency reserve; and 4. That the Director, Corporate Services be authorized to execute a contract as outlined with Watson and Associates Economists Ltd. Background On April 23, 2025, Council passed the following motion directing staff as follows: Be it resolved 1. That CS2025-06, Yvonne Aubichon, Clerk re: Council Composition and Ward Boundary Review Follow up be received. 2. That staff be directed to report back at the May 14, 2025 Council meeting on the cost and timelines associated with updating the population forecasts for the Ward Boundary Options as presented to Council on July 20, 2021 by Watson & Associates Economists Ltd. Corporate Services May 14, 2025 Report No. CS2025-08 Page 1 of 4 Page 27 of 75 11 .b) CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward... Analysis As directed by Council, staff contacted Watson and Associates Economists Ltd. and were provided with proposed costs, process and timelines. 1. Assuming data can be supplied by the Township to Watson and Associates in May, population analysis could be completed by mid/late June. 2. Public engagement, if required by Watson and Associates Economists Ltd., could be scheduled in early September. 3. The Recommendations report and associated by-law would follow. Public engagement is an important component of ward boundary reviews. As completed in 2021, the engagement process is a two-way communication process; an educational opportunity for the community with information and data being shared with residents and it is an opportunity for constituent's feedback to be obtained and considered in the final ward mapping and by-law. While this time frame represents a tight timeline to allow for the 45-day appeal period and have the By-law passed by December 31, 2025, it is more desirable than conducting public engagement during the summer months. Should Council elect to undertake a review of ward boundaries an engagement plan would be developed and implemented to align with the Township's Engagement Policy. Financial/Legal Implications/ Risk Management Table 1 provides the proposed fees for Watson and Associates Economists Ltd.to complete this project. Currently there is an allocation of$7,500 in the 2025 budget. Any expenditure beyond this would be unbudgeted and therefore would require Council approval for the over run. Further should this process result in an appeal, additional financial resources would then be required for representation at the appeal. Corporate Services May 14, 2025 Report No. CS2025-08 Page 2 of 4 Page 28 of 75 11 .b) CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward... Total Resources Project Name by Study Component (Fees) Hourly Rate Phase 1 - Population Update $9,663 Project Initiation, Information Gathering and Research, Staff Meetings $2,683 Review of Previous Final Options, Updating Population Metrics to 2025 Populations and Updating The Municipal Residential Growth Forecast Used in The Previous WBR Study $6,980 Phase 2 - Community Engagement (Optional) $8,927 Council Interviews $4,015 Public Engagement $4,912 Phase 3 - Findings Recommendations $7,408 (Optional) Presentation of Findings $3,162 Final report & Recommendations $4,246 EXPENSES $700 TOTAL (Phase 1 + 2 + 3 + EXPENSES) $26,698 Table 1 —Watson and Associated Economists Ltd. Proposed Fees Policies/Legislation Municipal Act, 2021, as amended Township of Oro-Medonte Engagement Policy Corporate Services May 14, 2025 Report No. CS2025-08 Page 3 of 4 Page 29 of 75 11 .b) CS2025-08, Yvonne Aubichon, Clerk re: Council Composition and Ward... Corporate Strategic Priorities N/A Consultations Watson and Associates Economists Ltd. Attachments Report CS2025-02 dated February 26, 2025 Report CS2025-06 dated April 23, 2025 Conclusion Council directed staff to report back at the May 14, 2025 Council meeting on the cost and timelines associated with updating the population forecasts for the Council Composition and Ward Boundary options, as presented to Council on July 20, 2021 by Watson & Associates Economists Ltd. The total costs ($26,698 + HST) and timelines pertaining to this project are noted above as provided by Watson & Associates. A portion of this expenditure is unbudgeted and therefore would require Council approval for the overrun should Council wish to proceed. Respectfully submitted, Yvonne Aubichon, Clerk, May 5, 2025 Approvals: Date of Approval Donna Hewitt, Director Corporate Services May 6, 2025 Shannon Johnson, CFO May 6, 2025 Shawn Binns, CAO May 7, 2025 Corporate Services May 14, 2025 Report No. CS2025-08 Page 4 of 4 Page 30 of 75 11 .c) Brent Spagnol, Director Development Services; Shannon Johnson, Dir... MEMORANDUM Tn f Proud Heritege,Exciting Future To: Mayor Greenlaw and Council From: Brent Spagnol, Director, Development Services Date: May 14, 2025 Subject: Oro Group Limited-Request for Development Charge Payment Deferral 4 Small Crescent ' A request was received from Oro-Group Limited dated May 6, 2025. The requester is seeking deferral of development charge payment for a .'OAK , r ",k s period of 12 months. ' ' Q �'ij,,, The development consists of a manufacturing warehouse and a two- storey office building with a total footprint of approximately 1,769 square metres (19,041.98 square feet). The industrial use is described as the fabrication and assembly of service and support vehicles. The site and building are developed in two phases: First Phase - The original Site Plan application (2017-SPA-02) • The first phase of the development includes the construction of the office and the eastern half of the warehouse building, with a total footprint of approximately 927 square metres (9,978.4 square feet). • Site Plan Agreement Executed on April 20, 2017 • Development Charges were not payable because DC's were not applicable to non-residential developments at that time. Second Phase - Site Plan Revision application (2024-SPA-08) • The second phase of development proposed to finish the western half of the building and was approved through a Site Plan Revision application. Page 31 of 75 11 .c) Brent Spagnol, Director Development Services; Shannon Johnson, Dir... • Site Plan Amending Agreement was Executed on December 4th, 2024 • Development Charges are applicable to the proposed development for the expansion of the existing industrial according to Development Charges By-law No. 2024-097. • Expansion of the Industrial Building provides for an exemption from the applicable development charge as per Section 3.5.1 (ix) the Development Charge By-law No. 2024-097. Building permits have been submitted and are available for release subject to the payment of applicable Development Charges. Applicable Development Charges: • Township Development Charge (Industrial Expansion Exemption)-$17,942.94 • County Charge - $56,112.93 • Education (Public) - $6,493.50 • Education (Catholic) - $3,496.50 Total: $84,045.87 The Township can only implement a request for deferral for Township applicable Development Charges through a By-law and Agreement. In this case $17,942.94 of the total Development Charge. - Building Permit can only be issued once the development charge(s) are paid or an agreement for alternative measures such as deferral is executed with Council's approval. - Remaining County and Education Development Charges would require payment, unless arrangements are made for deferral etc.. Agreement Considerations - Interest can be applied at 1% above the prime interest rate and no more, calculated on a monthly basis. - Specifications for time for payment can be applied (date, issuance of permit etc..). - Phased payment of development charge can be considered. - Unpaid local development charges can be added to the property tax Township Council has allowed for similar provisions in the past as it relates to the TNR Door Industrial development. In that case a report was prepared by staff with an accompanying By-law and Agreement for Council consideration. Page 32 of 75 11 .c) Brent Spagnol, Director Development Services; Shannon Johnson, Dir... Development Services Committee Direction provided on May 7, 2025 That the request for deferral be approved in principle and a by-law & agreement be brought back to the next Council meeting for consideration. Recommended Terms Contained within the draft Agreement - $17,942.94-Township development charge required payment 1 year from the execution of the agreement - Interest to paid at 1% above prime as per Development Charge Act - Unpaid Township development charges within set timeframes to be added to property tax Page 33 of 75 11 .c) Brent Spagnol, Director Development Services; Shannon Johnson, Dir... SITE PLAN ----- ----- ---------_-- :--- -------------- �r + V • 01 1 51 ,•" = r-------y----i O iI � ING.I StMI CPfSCB T I ` -- I,1 LL NPVSTIIIAL MAM cAC11A1 PIG �� 1T I PIIlL11 I t � �� I I I ► - I I / i \` ------------- ------- _-----------------�J Page 34 of 75 12.a) DS2025-051 , Shawn Binns, Chief Administrative Officer and George V... WON_ Township of Staff Report Proud Heritage, Exciting Future To: Council From: Shawn Binns, Chief Administrative Officer and George Vadeboncoeur, Manager, Planning Special Projects Meeting Date: May 14, 2025 Report No.: DS2025-051 Subject: Update Report on Joint Land Needs Analysis and Study Stage 3 City of Barrie Proposed Boundary Expansion Type: For Information Only Motion No.: Recommendation 1. That report DS2025-051 Update Report on Joint Land Needs Analysis and Study Stage 3, City of Barrie Proposed Boundary Expansion be received. Background On November 8, 2023, Mayor Nuttall, of the City of Barrie, made a presentation to the Township of Oro-Medonte proposing a boundary adjustment to address Barrie's need for additional employment lands. These lands encompass approximately 772 hectares (1,907.65 acres) of active farmland and environmentally sensitive features. In June 2024, the Minister of Municipal Affairs and Housing assigned the Provincial Land and Development Facilitator to work with the City of Barrie, the Townships' of Oro- Medonte and Springwater, and the County of Simcoe, "to assist the municipalities in developing a mutually acceptable approach to enable growth in the area and achieve local and Provincial priorities such as the creation of housing and opportunities for employment in the boundaries between Barrie/Springwater and Barrie/Oro-Medonte." Development Services May 14, 2025 Report No. DS2025-051 Page 1 of 5 Page 35 of 75 12.a) DS2025-051 , Shawn Binns, Chief Administrative Officer and George V... The parties suggested, and it was agreed that as a first step, the municipalities should determine if there is a need for additional employment and/or residential land within and around the City of Barrie, the Township of Oro-Medonte, and the Township of Springwater. In September 2024, Hemson Consulting (Hemson) was engaged to undertake a "Joint Lands Needs Analysis and Study"(Study) pertaining to the study area within the Townships of Springwater and Oro-Medonte to 2051. Stages 1 and 2 of the Study included a review of existing background studies, Official Plans, the City of Barrie's existing land supply, and a review of the additional land needs of participating municipalities arising from growth forecasted to 2051. The findings from Stages 1 and 2 of the Study were presented to Council and the public on December 11, 2024. Hemson Proposed Stage 3 Work Plan On December 17, 2024, Hemson circulated a Preliminary Scope of Work for Stage 3 of the study along with a budget estimate. The draft scope had the following elements: Phase 1 — finalize Stage 3 scope of work, establish up to three growth scenarios for testing within the Study Area and develop municipal and sub-municipal growth forecasts for each scenario. Phase 2 — conduct a technical analysis of each scenario, including assessments of engineering service costs and mapping of environmentally constrained areas. Findings will be summarized in detailed memoranda. Phase 3 — prepare and deliver a comprehensive report of findings and recommendations. Phase 4— facilitate consultation sessions with the participating municipalities (staff and Council) as well as external stakeholders, including indigenous groups, public agencies, and the general public. Proposed fee for all phases is $582,780. Staff reviewed the proposed Stage 3 work plan and submitted Report DS2025-005 to Council on January 22, 2025 with the following recommendations: That Stage 3 of the Land Needs Analysis and Study be scoped to only include a single phase to determine the following before considering further phases: a. Develop revised long-term forecasts for population, households, housing by type, employment and employment by type for the participating municipalities to 2051, as well as detailed forecasts for any annexation lands under consideration including: Development Services May 14, 2025 Report No. DS2025-051 Page 2 of 5 Page 36 of 75 12.a) DS2025-051 , Shawn Binns, Chief Administrative Officer and George V... b. Verify amount of currently designated developable employment lands available in the City of Barrie is sufficient to 2051 under the new definition of employment lands under the new PPS, 2024. C. Determine if the population targets in Barrie's Official Plan are reasonable given the land available within the City of Barrie boundary and the density provisions in place (Barrie planned density versus typical suburban density) using Ministry of Finance population projections (PPS, 2024 requirement). d. Calculate developable land available in Barrie versus total land needs (40% non- development factor) e. Confirm if Hemson included the City of Barrie assertion that 40% of any annexed land is non-development land in its calculations of Community Area Land needs or is it in addition to the land area specified. f. Oro-Medonte to pay its share of costs based on the original apportionment— 20%. February 26, 2025 Council Motion At is February 26, 2025 meeting Council passed a Motion outlining its concerns with the Facilitation process and proposed that consideration be given to a more streamlined process. On March 4, 2025, the motion was forwarded to the participating municipalities and the Provincial Facilitator for consideration. Revised Scope of Work for Stage 3 of the Joint Land Needs Analysis and Study On February 27, 2025, the Facilitator circulated a revised Scope of Work for Stage 3 of the Joint Land Needs Analysis and Study with the following elements: 1. Phase 1 will explore viable options for accommodating growth within the study area, broadly encompassing the boundary of Barrie/Springwater and Barrie/Oro- Medonte and within the City of Barrie. 2. Phase 2 will involve a robust technical and planning analysis of several factors, including: • the suitability of different land locations and configurations for development; • the delineation of developable and undevelopable lands; • the serviceability of lands (e.g. municipal water and wastewater, as well as transportation, electricity, and natural gas); • local and regional real estate market conditions • review of population projections based on available land and projected densities Development Services May 14, 2025 Report No. DS2025-051 Page 3 of 5 Page 37 of 75 12.a) DS2025-051 , Shawn Binns, Chief Administrative Officer and George V... Hemson Consulting will continue as the lead consultant for Stage 3 and will be assisted by consultants RV Anderson (Servicing components) and North-South Environmental (natural heritage components). The City of Barrie has agreed to be the contracting party and pay the full estimated cost of Stage 3 at $200,000. The consultant team will continue to report and receive direction from the Provincial Facilitator. Phase of 1 includes Hemson working with the four participating municipalities on establishing up to three growth scenarios based on population projections, projected densities and available developable land for testing against engineering service needs. Based on feedback received, a preferred growth option will be developed and presented. Phase 2 will finalize the servicing requirements, develop probable costs for recommended infrastructure upgrades, and map environmentally constrained areas for the preferred option. The consultant team estimates Stage 3 will take at least six (6) months to complete and has made provision for extensive consultation with all municipalities so that municipal staff fully understand the data, assumptions, and methodologies used. It is anticipated that the following meetings will be required: Up to ten (10) meetings of the consulting team (lead consultant and engineers) and the participating municipalities. Discussions will include challenges, opportunities, and considerations for the proposed growth scenarios, along with input on specific concerns or priorities. The Facilitator is proposing that these meetings be structured to include two meetings with each of the four municipalities (8 meetings in total) and at least two larger bi-lateral group meetings. Two plenary workshop meetings are also being proposed to provide the main preliminary findings of the servicing review in terms of existing and planned system capacities, requirements in terms of water demand, wastewater flows, power, stormwater retention/detention, and propose the required infrastructure expansions and upgrades for the proposed growth scenarios. The Facilitator convened a kick-off meeting with the Oro-Medonte team, Hemson and the other consultants on April 24, 2025, where the workplan was discussed as well as next steps. Financial/Legal Implications/Risk Management There is no external cost to the Township as the City of Barrie is covering the cost of this stage of the Joint Land Needs Analysis and Study. Development Services May 14, 2025 Report No. DS2025-051 Page 4 of 5 Page 38 of 75 12.a) DS2025-051 , Shawn Binns, Chief Administrative Officer and George V... The Oro-Medonte Team consists of Mayor Greenlaw, Deputy Mayor Lavoie, CAO Shawn Binns, Director, Development Services Brent Spagnol, and Manager, Planning Special Projects George Vadeboncoeur. Corporate Strategic Priorities Financial Sustainability Well Planned Development Employment Lands Community Engagement and Trust Conclusion The Scope of Work for Stage 3 of the Joint Lands Needs Assessment and Study builds on the findings from Stages 1 and 2 by analyzing population and growth forecasts, servicing capacity of existing infrastructure, and environmental constraints leading to the preparation of up to three options for accommodating growth in the study area. The Township provided comments on the Stage 3 draft Scope of Work in late January 2025 and commented on the facilitation process through a direct Motion of Council in late February. The final version of the Scope of Work for Stage 3 was released by the office of the Provincial Land Development Facilitator on February 27, 2025. The Facilitator organized a virtual kick-off meeting with the consultants and the Oro- Medonte Team on April 24, 2025. The team reinforced the importance of a thorough analysis of potential growth scenarios within the planning period to 2051, including the potential for growth within the City of Barrie. Several meetings are planned, both with individual municipalities and with the larger group so that each party understands how the consultants arrived at their conclusions. As per the Facilitation Process Terms of Reference, discussions will be confidential, however staff will continue to provide update reports on the general progress being made. Respectfully submitted, George Vadeboncoeur, Manager, Planning Special Projects May 5, 2025 Shawn Binns Chief Administrative Officer May 7, 2025 Development Services May 14, 2025 Report No. DS2025-051 Page 5 of 5 Page 39 of 75 12.b) Yvonne Aubichon, Clerk re: Strong Mayor Powers Update. Ministry of Ministere des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre rMM ANm 7F� 777 Bay Street, 17t"Floor 777, rue Bay, 17e etage Ontario Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.:416 585-7000 Te1. :416 585-7000 234-2025-1992 May 1 , 2025 Dear Head of Council: To follow up on our government's announcement from April 9, 2025, 1 am pleased to inform you that as of May 1, 2025, we have expanded strong mayor powers to heads of council of an additional 170 municipalities. This includes your municipality. Heads of council in strong mayor municipalities are able to: • Choose to appoint the municipality's chief administrative officer. • Hire certain municipal division heads, and establish and re-organize divisions. • Create committees of council, assign their functions and appoint the Chairs and Vice-Chairs of committees of council. • Veto certain by-laws if they are of the opinion that all or part of the by-law could potentially interfere with a prescribed provincial priority, such as housing, transit and infrastructure. • Bring forward matters for council consideration if they are of the opinion that considering the matter could potentially advance a prescribed provincial priority. • Propose certain municipal by-laws if they are of the opinion that the proposed by-law could potentially advance a prescribed provincial priority. Council can pass these by- laws if more than one-third of all council members vote in favour. • Propose the municipal budget, which would be subject to council amendments and a separate mayoral veto and council override process. Some strong mayor powers are related to prescribed provincial priorities that are identified in O. Reg 580/22. Heads of council in strong mayor municipalities are subject to existing accountability and transparency rules, as well as certain additional rules. For example, when the head of council exercises many of the strong mayor powers and performs many of the strong mayor duties, they are required to provide written documentation to the municipal clerk and members of council by the next business day. They must also make this written documentation available to the public. /2 Page 40 of 75 12.b) Yvonne Aubichon, Clerk re: Strong Mayor Powers Update. - 2 - For more information on strong mayor powers and duties please see: • The Strong Mayor chapter of the Ontario Municipal Councillor's Guide • Part V1.1 of the Municipal Act, 2001 — Special Powers and Duties of the Head of Council • Regulations made under the Municipal Act, 2001 that relate to strong mayor powers and duties: O. Reg 580/22; O. Reg. 530/22 If you have any questions, please reach out to my Director of Stakeholder and Caucus Relations, Tanner Zelenko, at 437-996-2487 or tanner.zelenko(o-),ontario.ca. Please accept my best wishes. Sincerely, Hon. Rob Flack Minister of Municipal Affairs and Housing c: Robert Dodd, Chief of Staff Martha Greenberg, Deputy Minister Caspar Hall, Assistant Deputy Minister, Local Government Division Sean Fraser, Assistant Deputy Minister, Municipal & Housing Operations Division Municipal Clerk and Chief Administrative Officer Page 41 of 75 14.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on... Barrie Public LIBRARY BOARD MINUTES BOARD MEETING: #25-03 DATE: THURSDAY, FEBRUARY 27, 2025, 7: 00 PM LOCATION : DOWNTOWN —ANGUS ROSS ROOM Austin Mitchell (Chair), Nigussie Nigussie (Councillor) (left at 8:30 pm), Amy • - - Courser(Councillor) (arrived at 7:09 pm), John Bicknell, Merrisa Little (left at 8:15 pm, Scott Herman L. Jessop, J. Little, L. LaFleshe Michael Sauro, George Hawtin (Vice-Chair), Robin Munro C. Vanderkruys • - K. Bouffard 1. Call to Order, Welcome and Land Acknowledgment The meeting was called to order at 7:00 pm. 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest No conflicts were declared. 4. Delegations — None There were no delegations. 5. Board Development 5.1 OLA Superconference Key Takeaways Due to time constraints, OLA Superconference Takeaways were not reviewed at this meeting. Instead, the presentation will be posted on the Hub, and a link will be sent to Board members for review. Please feel free to post any questions. Consent Agenda 6. Board Meeting Minutes 7. Closed Board Meeting Minutes (in Closed Meeting Package) 8. CEO's Report 9. 2024 Year in Review Report Page 1 of 4 Page 42 of 75 14.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on... Barrie Public LIBRARY BOARD MINUTES 10.Value for Money Audit Report 11.Correspondence — Letter to Mayor & Council Re 2025 Budget Amendment 12.Deferred Items a. Financial Migration b. CEWS Liability (Quarterly) c. Succession Management Plan d. Reserves (Forecast and 2025 changes) Agenda 13.Items held from the Consent Agenda Motion #25-09 SCOTT HERMAN - MERRISA LITTLE THAT the Barrie Public Library Board adopts the consent agenda for Board meeting #24-03 dated Thursday, February 27, 2025. CARRIED 14.Strategic Plan Approval and Revised Core Values The CEO provided an overview of the new Strategic Plan, including the Mission and Vision statements, strategic directions, and goals. The mission statement and one goal were revised. Motion #25-10 SCOTT HERMAN - NIGUSSIE NIGUSSIE THAT the Barrie Public Library Board approve the 2025-2028 Strategic Plan and that the Library's Core Values be updated, as amended. CARRIED 15.CEO Workplan The CEO provided highlighted key priorities, noting that if the NW location moves forward, it will take up a lot of time. The first update will be in June. Motion #25-11 JOHN BICKNELL - MERRISA LITTLE THAT the Barrie Public Library Board accept the CEO Goals and Work Plan 2025. CARRIED 16.Policies 16.1 Financial Controls and Oversight Policy (revise) and Reserve Policy (rescind) The CEO will investigate if a motion is required to combine the "Vested Sick Leave Benefits" and "Future Collection Acquisitions" reserves with the Future Capital Expenditures Reserve before rescinding the Reserves Policy. The policy will not be rescinded until this is confirmed. Page 2 of 4 Page 43 of 75 14.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on... Barrie Public LIBRARY BOARD MINUTES Motion #25-12 SCOTT HERMAN -JOHN BICKNELL THAT the Barrie Public Library Board approves revisions to the Financial Controls and Oversight Policy. CARRIED 16.2 Corporate Credit Card Policy and Disconnecting from Work Policy Motion #25-13 JOHN BICKNELL - NIGUSSIE NIGUSSIE THAT the Barrie Public Library Board approve revisions to the Corporate Credit Card Policy as amended and that the Disconnecting from Work Policy be approved with no changes. CARRIED 16.3 Collections Policy Motion #25-14 SCOTT HERMAN -JOHN BICKNELL THAT the Barrie Public Library Board approve revisions to the Collections Policy. CARRIED 17.Board Committees 17.1 Personnel & Finance The committee will meet to discuss the audit, policies, and any transfer to the financial stabilization reserve. 17.2 Community & Governance A new Partnerships policy will be brought to the committee. Also on the agenda will be an update on the Northwest Library. 17.2.1 Announcements There were no announcements. 18.Report of the Chair—Verbal Report The Chair was pleased that the budget was approved with additional funding to investigate the Northwest location and is glad to see this project included in the CEO's work plan. The CEO's report referenced a media article suggesting that reshuffling library reserves would cost the taxpayers, however, the impact to taxpayers comes from the additional funding allocated for the Northwest location, not a reserve adjustment. Some Board members attended the mayor's lunch and took the opportunity to connect with the Mayor, Councillors and city staff. The Chair shared information about an upcoming Georgian College summit for the Library to explore potential participation. Page 3 of 4 Page 44 of 75 14.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on... Barrie Public LIBRARY BOARD MINUTES A letter was sent to the Mayor and Council to acknowledge and express appreciation for the amendment to our budget. Councillor Kungl responded with an email thanking the Library for our contributions to the community. 19.Date of Next Board Meeting Thursday, April 24, 2025, 7:00 pm 20.Adjournment The meeting was adjourned at 8:39 PM Page 4 of 4 Page 45 of 75 14.b) Correspondence dated May 2, 2025 from Orillia Public Library re: T... III IVIIII n Orillia Public Memo Library To: Dylan Flannery, Director of Operations & Community Services via Janette Teeter, Deputy Clerk, Township of Oro-Medonte and Courtney Chianelli, Operations & Community Services Assistant, Township of Oro-Medonte From: Melissa Robertson, Director of Corporate and Operational Services, Orillia Public Library Cc: Meagan Wilkinson, CEO, Orillia Public Library Date: May 2, 2025 Subject: Township of Oro-Medonte Statistics: April 2025 Township of Oro-Medonte monthly statistics below, please contact me if you have any questions or concerns. Township of Oro-Medonte Borrower Type Number of Number of members Check Outs and members* borrowing Renewals May 1, 2025 April 1-30, 2025 April 1-30, 2025 Township of Oro- 1,375 405 3,146 Medonte Adult Township of Oro- 242 53 454 Medonte Child Township of Oro- 50 12 32 Medonte Youth E-Access 83 N/A N/A Total 1,750 470 3,632 Borrowing statistics on this chart are limited to the circulation of physical items, including books, magazines, DVDs, CDs, books on CD, video games, etc. Not represented in the above figures are a-book, e-audiobook or e-magazine downloads, music downloads, online access to database, or program attendance. *Number of members subject to final verification by Orillia Public Library. Page 46 of 75 14.c) Correspondence received April 23, 2025 from Easter Seals Ontario r... EASTER SEALS Red Shirt Day TM Dear Mayor Randy Greenlaw, I'm reaching out to invite you to support a more accessible and inclusive Ontario for people with disabilities.As we approach National AccessAbility Week and the Red Shirt Day°of Action for Accessibility and Inclusion, I encourage you to reaffirm your commitment to ensuring that people of all abilities can fully participate in our communities. Your leadership on this issue is more important than ever.The Accessibility for Ontarians with Disabilities Act(AODA)was intended to be fully implemented by January 1, 2025. However, significant accessibility barriers remain and progress has lacked accountability. National AccessAbility Week and Red Shirt Day° provide important opportunities to amplify the urgent need for meaningful action, ensuring that the promises of the AODA are met. This year, National AccessAbility Week takes place from Sunday, May 25 to Saturday, May 31, 2025.This annual event allows us to come together to celebrate the valuable contributions and leadership of Canadians with disabilities. Red Shirt Day°falls on Wednesday, May 28. On this day, people across Canada wear red to show their support and solidarity for people and families of those living with disabilities.We have mailed a package to your office with suggestions and resources to support your participation in these meaningful initiatives. I look forward to working together to build a more accessible and inclusive Ontario,where people of all abilities have the opportunity to thrive.You can learn more about Red Shirt Day° at RedShirtDay.or and Easter Seals Ontario at EasterSeals.org. Sincerely, Page 47 of 75 14.c) Correspondence received April 23, 2025 from Easter Seals Ontario r... ti � r Kevin J. Collins President&CEO Easter Seals Ontario Easter eals Helping Kids with M O T I O N Physical Disabilities O Make life accessible. F E N G AT E Succeed Ontario Copyright(C)2025 Easter Seals Ontario.All rights reserved. You are receiving this email because you opted in at our website, or have previously participated in an Easter Seals Ontario event or initiative. Our mailing address is: Easter Seals Ontario 1 Concorde Gate Suite 700 Toronto, ON M3C 3N6 Canada Want to change how you receive these emails? You can update your preferences or unsubscribe Page 48 of 75 14.d) Correspondence dated April 28, 2025 from New Path Youth and Family... From: Dominika Zapolnik <dzapolnik@newpath.ca> Sent: Monday, April 28, 2025 4:59 PM To: Subject: Children's Mental Health Week Proclamation Request This email originated from outside of Oro-Medonte's email system. Please use properjudgment and caution when opening attachments, clicking links, or responding to this email. Children's Mental Health Week (CMHW) is almost here! Please join us as we #shinegreen for child and youth mental health across Simcoe County! May 5 — 11 , 2025. Children's Mental Health Week is a time to raise awareness, reduce stigma, and highlight the importance of providing timely, fully funded, inclusive, and accredited mental health services for children and youth across our communities. The colour green is used to celebrate child and youth mental health as it represents hope, growth, and transformation. On behalf of New Path, I am kindly requesting a proclamation of the first week of May (May 5- 11) as Children's Mental Health Week. The wording for the proclamation is attached. Additionally, I can send green ribbons to council members to wear during this week and provide brochures to distribute through your municipal office. In the past, councillors have also worn green during a day that week and shared messages, pictures, and videos on social media in support of CMHW. Lights in some municipal offices have also been changed to the colour green. Our goal is to get as much community involvement as possible and we want to ensure that all families and youth know about the availability of free and accredited child and youth mental health services when and where they need them. Your support in helping us reach this goal is so appreciated! Warmly, Dominika Dominika Zapolnik, MA (Dah-mih-NEE-kah Zah-POHL-nik) Pronouns: she/her Manager of Communications New Path Youth and Family Services 165 Ferris Lane Barrie, On L4M 2Y1 Phone: 705-627-3067 E-Mail: dzapolnikCa�.newpath.ca Website. www.newpath.ca -: © x Page 49 of 75 14.d) Correspondence dated April 28, 2025 from New Path Youth and Family... Please note that my working hours may not reflect yours, so please do not feel obligated to respond outside of your normal working hours. New Path Youth and Family Services is proud to be the Lead Agency for Children's Mental Health in Simcoe County. SERVICES New Path offers a range of free child and youth mental health services in-person, by-phone or online. To book an appointment, visit the Quick Access Counselling Clinic webpage: www.newpath.ca/book- now If you don't have online access, you can call New Path at 705-725-7656. We will get you the mental health supports you need. Because Mental Health Can't Wait Celebrating 25 Years of Hope, Growth, and Transformation new path 705.725.7656 www.newpath.ca CONFIDENTIALITY NOTICE This email and any attachments are for authorized use by the intended recipient(s) only. It may contain proprietary material, confidential information and/or be subject to legal privilege. It should not be copied, disclosed to, retained, or used by, any other party. If you are not an intended recipient, please promptly delete. Please consider the environment before printing this email Page 50 of 75 14.d) Correspondence dated April 28, 2025 from New Path Youth and Family... YEARS C, C� � 2 vc% i m Q � D J SbV3 � 2025 Proclamation May 5-11, 2025 as Children's Mental Health Week WHEREAS; Mental health is an essential part of overall well-being, and yet many will not receive the help they need; and WHEREAS; Early intervention, accessible care, and community awareness are critical in supporting young people, their families, and caregivers with their mental wellness; and WHEREAS; Children's Mental Health Week is a time to raise awareness, reduce stigma, and highlight the importance of providing timely, fully funded, inclusive, and accredited mental health services for children and youth across our communities; and WHEREAS; New Path Youth and Family Services as the Lead Agency for Child and Youth Mental Health in Simcoe County is celebrating its 25t" anniversary supporting hope, growth, and transformation for children and youth, their families and caregivers in our community; and WHEREAS; The colour green symbolizes hope, growth, and transformation, and is worn throughout the week to show support for children and youth navigating their mental well-being; THEREFORE, I, [Name, Title], do hereby proclaim May 5-11 , 2025, as Children's Mental Health Week, and encourage all residents to wear green, engage in meaningful conversations, and take action to support the mental health and well-being of children, youth, and families in our community. Page 51 of 75 15.a) Correspondence dated April 24, 2025 from Jonathan Magill, County C... From: Magill, Jonathan <Jonathan.Magill@simcoe.ca> Sent: Thursday, April 24, 2025 2:17 PM To: Aubichon, Yvonne <yaubichon@oro-medonte.ca> Cc: Clerks <Clerks@simcoe.ca> Subject: Request to Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of County Council - Township of Oro-Medonte This email originated from outside of Oro-Medonte's email system. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. Ms. Aubichon, I am reaching out regarding the recent enactment of County of Simcoe By-law 7119-25, being a By- law to change the composition of the Council of the Corporation of the County of Simcoe. At its recent meeting held on April 22, 2025, Council of the County of Simcoe enacted the By-law which is included with the letter attached to this email. Enactment of the By-law by County Council fulfills the first step in the "triple majority" process outlined in Section 219 of the Municipal Act, 2001. This section prescribes that a change to the composition of an upper-tier Council is not valid until it achieves "triple majority" which is: 1. a majority of votes on County Council in favour; and 2. a majority of lower-tier councils passing resolutions consenting to the by-law; and 3. the lower-tier councils consenting to the by-law represent a majority of all electors in the upper- tier municipality. Please see the attached correspondence regarding next steps in the triple majority process to bring this item forward to your Council for consideration. Should you have any questions, please do not hesitate to me. Regards, Jonathan Magill County Clerk, Director of Statutory Services and Archives County of Simcoe 1110 Highway 26, Midhurst, Ontario L9X 1 N6 Phone: 705-726-9300 Ext. 1202 Email: ionathan.magill(a)simcoe.ca simcoe.ca NOTICE: This email may contain PRIVILEGED AND CONFIDENTIAL INFORMATION and is intended solely for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, please delete this email and notify the sender by email so that the distribution list can be corrected. Please be advised that all correspondence with the County of Simcoe may be subject to the Municipal Freedom of Information and Protection of Privacy Act and may be subject to disclosure. Page 52 of 75 �5.a) CorEgApXf gAnge dated AW[Ii,��ORg§Xgom Jonathan Magill County C... COUNTY OF _ Clerk's Department Toll Free(866)893-9300 >N.. SIMCOF^a 1110 Highway 26, Fax(705)725-1285 Midhurst,Ontario L9X 1 N6 simcoe.ca April 24, 2025 Sent VIA EMAIL: yaubichon(a)-oro-medonte.ca Yvonne Aubichon, Clerk Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 RE: Request to Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of County Council Ms. Aubichon, Please be advised at its meeting held April 22, 2025, Council of the County of Simcoe enacted By-law 7119-25, being a By-law to change the composition of the Council of the Corporation of the County of Simcoe, pursuant to Section 218 of the Municipal Act, 2001. A copy of the By- law is attached to this correspondence. Currently, County Council is comprised of 32 Members including the Mayors and Deputy Mayors of each of the County's lower-tier municipalities. The By-law will reduce the size of County Council to a 17-member Council that would include only the Mayors of the 16 lower-tier municipalities and a Head of Council. The Head of Council is currently appointed from among Members of Council and therefore serves both on County Council and a lower-tier Council. The By-law will establish a Head of Council that serves exclusively on County Council for a four-year term. The position will be appointed by County Council from among eligible electors who put their name forward. The By-law also includes required updates to the existing weighted vote system, which allocates the existing number of votes for each municipality to the one representative. The passing of the By-law by County Council on April 22, 2025, fulfills the first step in the "triple majority" process outlined in Section 219 of the Municipal Act, 2001, which is that a majority of votes on County Council be cast in favour. A By-law to change the composition of an upper-tier Council is not valid until it achieves "triple majority" which is prescribed as: 1. a majority of votes on County Council in favour; and 2. a majority of lower-tier Councils passing resolutions consenting to the By-law; and 3. the lower-tier Councils consenting to the By-law represent a majority of all electors in the upper-tier municipality. To fulfill the remaining steps, the Council of each lower-tier member municipality is requested to consider passing a resolution to consent to County By-law 7119-25. A response from the Council of the Township of Oro-Medonte is requested by June 30, 2025. Wording for Councils wishing to consent is included below. Page 53 of 75 15.a) Correspondence dated April 24, 2025 from Jonathan Magill, County C... Motion Wording to Consent: That the Council of the Township of Oro-Medonte consents to County of Simcoe By-law 7119-25, being a By-law to Change the Composition of Council of the Corporation of the County of Simcoe; and That a copy of this resolution be sent to the County Clerk. Members of the lower-tier Council are encouraged to review additional background information, reports, and a frequently asked questions (FAQ) document on this subject located at www.simcoe.ca/notices. As the County's portion of the process has completed, the decision regarding consent rests solely with each lower-tier Council independent of the County. The Mayors and Deputy Mayors of each lower-tier Council were privy to the deliberations at County Council and may be able to provide additional context to your deliberations. Should you or members of your Council have any questions regarding this correspondence, procedure, or the attached By-law, please contact the County of Simcoe Clerk's Department at ext. 1246 or via email at clerks .simcoe.ca. Sincerely, Jonathan Magill County Clerk, Director of Statutory Services and Archives County of Simcoe Encl. By-law 7119-25 Page 54 of 75 15.a) Correspondence dated April 24, 2025 from Jonathan Magill, County C... BY-LAW NO. 7119-25 OF THE CORPORATION OF THE COUNTY OF SIMCOE A By-law to Change the Composition of Council of the Corporation of the County of Simcoe. Whereas section 218(1) of the Municipal Act, 2001, S.O. 2001, c. 25 (the "Municipal Act, 2001') outlines the parameters regarding the composition of an upper-tier Council including that the Head of Council shall be elected by general vote or appointed by the members of Council; and Whereas section 218(2)(a) of the Municipal Act, 2001 authorizes an upper-tier Council to change the numberof members of its Council that represent one or more of its lower-tier municipalities; and Whereas section 218(3) of the Municipal Act, 2001 authorizes a municipality to changethe number of votes given to any member of Council but each member must have one vote; and Whereas section 218(4) of the Municipal Act, 2001 authorizes an upper-tier municipalityto change the term of office of an appointed Head of Council so long as the term does not extend beyond the term of Council; and Whereas Council passed a resolution at it's January 14, 2025 meeting directing staff to bring forward a By-law to reduce the size of Council of the Corporation of the County of Simcoe to sixteen members in addition to a dedicated Warden comprising a seventeen member Council; and Whereas section 219(1) of the Municipal Act, 2001 requires that a municipality shall give notice of its intention to pass a by-law changing the composition of Council and shall hold at least one public meeting to consider the matter; and Whereas section 219(2) of the Municipal Act, 2001 establishes the validity requirements of any changes to Council composition; and Whereas notice of Council's intention to pass a by-law to change the composition of County Council was provided on February 6, 2025 and a public meeting was held on March 11, 2025 in accordance with section 219(1) of the Municipal Act, 2001; a n d Whereas Council deems it expedient to enact a By-law to change the composition of Council and to provide for the number of votes given to members of County Council; Now therefore the Council of the Corporation of the Countyof Simcoe enacts as follows: Page 55 of 75 15.a) Correspondence dated April 24, 2025 from Jonathan Magill, County C... By-law No. 7119-25 Page 2 1.0 Definitions "Eligible Elector" means an individual meeting the qualifications to be an elector at an election held in a member municipalityin theCountyof Simcoe undersection 17(2) of the Municipal Elections Act, 1996, S.O. 1996, c. 32, Sched. "Member Municipality" means a municipality that forms part of the County of Simcoe for municipal purposes and is not separated therefrom. "Municipal Elector" means a person whose name appears on the voters' list, as amended up until the close of voting on voting day, for the most recent regular municipal election. "Procedure By-law" means By-law No. 6703, as amended—A By-law to Govern the Calling,Place and Proceedingsof the Meetings of Council and Committees,or any successor by-law. "Warden" means the Head of Council of the County of Simcoe. 2.0 Composition of County Council 2.1 That County Council be composed of the Mayors of each member municipality. 2.2 That the Warden shall be an additional member of County Council appointed by members of County Council in accordancewith the Procedure By-law. 3.0 Warden (Head of Council) 3.1 Thatthe Warden shall be an eligible electorof a member municipalityof the County of Simcoe. 3.2 That, if the Warden is appointed from among the existing members of the Council of the Corporation of the County of Simcoe, the member is no longerentitled to hold office on the council of a member municipality. 3.3 That, if the individual appointed Warden be an active employee of the County of Simcoe or any member municipality or local board, upon accepting the position of Warden they shall be deemed to have resigned from their employment immediately before making the declaration of office for the position of Warden. 4.0 Warden Term of Office 4.1 That the term of officefor the Warden shall be concurrentwith the term of Council and continue until the new Council is organized following the next regular election. Page 56 of 75 15.a) Correspondence dated April 24, 2025 from Jonathan Magill, County C... By-law No. 7119-25 Page 3 5.0 Weighted Vote 5.1 Voting will continue to be carried out in accordance with the Procedure By- law. 5.2 Where the Procedure By-law permits weighted voting, votes shall be allocated as follows: a) That each representative of a member municipality shall be entitled to a mini mum of three (3)votes. b) Where a member municipality has more than 5,000 municipal electors, the representative of the member municipalityshall be entitled to one (1) additional vote for every 2,000 municipal electors over 5,000. c) That the weighted vote for the Warden shall be equal to the member with the lowest numberof weighted votes. 5.3 The Clerk of each local municipality shall, before the 1st day of December in the year of a regular municipal election,certify in writing to the Clerk of the Countyof Simcoe thetotal numberof municipal electorsforthe member municipality. 6.0 Repeal 6.1 That By-law No. 4789—A By-law to Provide for the Nu mberof Votes Given to County Council Members be repealed in its entirety. 7.0 Coming into Force 7.1 This By-law shall be valid when each of thefollowing conditions have been met: a) a majority of all votes on Cou my Council are cast in favour of this By- law; b) a majority of the councils of all lower-tier municipalities forming part of the County of Simcoe have passed resolutions consenting to this By- law; and c) the total number of electors in the lower-tier municipalities that have passed resolutions consenting to this By-law form a majority of all the electors in the County of Simcoe. 7.2 This By-law shall begin to apply the day the new Council is organized following the first regularelection following the passing of this By-law. Page 57 of 75 15.a) Correspondence dated April 24, 2025 from Jonathan Magill, County C... By-law No. 7119-25 Page 4 7.3 Notwithstanding section 7.2 of this By-law, the regular election held immediately prior to the coming into force of this By-law shall be conducted as if this By-law were already in force. 7.4 If the conditions necessaryto considerthis By-law valid in accordancewith section 7.1 are not met by January 1,2026, this By-law shall be repealed in its entirety on that date. By-law enacted this 22nd day of April, 2025. I 1, ('///�//►�sa y �1 CI nw. 1VV da X nlar"gn �Count;Clerk v Page 58 of 75 15.b) Correspondence dated April 25, 2025 from Lisa Groves, Barrie Autom... BAFM 1® P.O. Box 210, Oro-Medonte, ON LOL 2EO b; & Automotive Flea Market Phone: 705-623-2230 Bois;field Website: www.thebafm.com Email: info@thebafm.com April 25, 2025 Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO VIA Dylan Flannery—dflannery@oro-medonte.ca Dear Mayor, Council & Staff, Once again, I am asking for our two annual events held in Oro-Medonte to be considered as a municipally significant. I have provided the dates for 2025 below.This letter is to comply with the AGCO requirement of written notice being provided to several different government agencies. June 5-8, 2025 41'Annual Spring Barrie Automotive Flea Market September 4-7, 2025 54t"Annual Fall Barrie Automotive Flea Market For more than 15 years the Barrie Automotive Flea Market has been awarded the distinction of one of the Topp 100 Festivals & Events in Ontario. Thank you in advance for the letter designating the Barrie Automotive Flea Market as Municipally Significant. We are proud to be a leader in the tourism industry in Ontario, especially Oro-Medonte. Sincerely, Lisa Groves—lisa@thebafm.com Cell: 705-623-2230 Barrie Automotive Flea Market President CC. Clerk's Department *teeter@oro-medonte.ca OPP— Coyer Yateman coyer.yateman@opp.ca Joe Pileggi Giuseppe.pileggi@opp.ca Fire Chief—Roree Payment rpayment@oro-medonte.ca AGCO—Stephen Hetherington stephen.hetherington@agco.ca County of Simcoe Paramedics—sarah.mills@simcoe.ca SMDHU—Robert Townes Robert.townes@smdhu.org Page 59 of 75 18.a) 2025-042:A By-law to Appoint Municipal Law Enforcement Officers/P... The Corporation of the Township of Oro-Medonte By-law No. 2025-042 A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law No. 2024-057 and any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers. "Appointment By-law" Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administration practices are in place to implement the decisions of Council; And Whereas Section 15 of the Police Service Act, R.S.O. 1990, Chapter P. 15, provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of a municipality; And Whereas the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to appoint Municipal Law Enforcement Officers/Provincial Offences Officers; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro-Medonte outlined in Schedule"A"attached hereto and forming part of this by-law, be appointed Municipal Law Enforcement Officer/Provincial Offences Officers; 2. That the employees of The Corporation of the Township of Township of Oro- Medonte outlined in Schedule "B", attached hereto and forming part of this by- law, be appointed Municipal Law Enforcement Officers/Provincial Offences Officers for the purpose of parking infractions; 3. That the employees of The Corporation of the Township of Oro-Medonte outlined in Schedule"C", attached hereto and forming part of this by-law, be appointed Seasonal Municipal Law Enforcement Officer/Provincial Offences Officers from May 14, 2025 through till September 7, 2025; 4. That By-law No. 2024-057 and any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers are hereby repealed in their entirety. 5. The By-law shall take effect on the final passing thereof. Passed in Open Council this 14th day of May,2025. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon By signing this by-law on May 14, 2025, Mayor Greenlaw will not exercise the power to veto this by-law. Page 60 of 75 18.a) 2025-042:A By-law to Appoint Municipal Law Enforcement Officers/P... Schedule "A" to By-law No. 2025-042 for The Corporation of the Township of Oro-Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers Mitchell Crowe Luke Cuppage Riley Hannan Dylan Hanson Caroline Huter Murray Langman Garry McCartney Justin Metras Sherri Moore Roree Payment Brad Robinson Brooklyn Robinson Evan Rowland Michael Ryan Paul Ryan Chelsey Sara Curtis Shelswell Delanie Spires Tammy Strangemore Page 61 of 75 18.a) 2025-042:A By-law to Appoint Municipal Law Enforcement Officers/P... Schedule °B" to By-law No. 2025-042 for The Corporation of the Township of Oro-Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the purpose of parking infractions Manager-Operation Manager, Infrastructure and Capital Projects Operations Supervisor-Operations Operations Supervisor-Fleet Infrastructure and Capital Projects Coordinator Page 62 of 75 18.a) 2025-042:A By-law to Appoint Municipal Law Enforcement Officers/P... Schedule "C" to By-law No. 2025-042 for The Corporation of the Township of Oro-Medonte Seasonal Municipal Law Enforcement Officers/ Provincial Offences Officers May 14, 2025—September 7, 2025 Todd Bertram Nadine Fox Sydnie Hook Shayla Robinson Perrin Wiseman Page 63 of 75 18.b) 2025-045: A By-law to adopt the estimates of all amounts required ... The Corporation of the Township of Oro-Medonte By-law No. 2025-045 A By-law to adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2025. Whereas Section 290 of the Municipal Act, 2001 , S.O. 2001, c.25, as amended, authorizes the Council of a local municipality to prepare and adopt estimates of all amounts required during the year for the purposes of the municipality; and And Whereas Section 312 of the Municipal Act, 2001 , S.O.2001 , c.25, as amended, authorizes the Council of a local municipality to pass a by-law levying a separate tax rate, as specified in the by-law, on the assessment in each property class in the local municipality rateable for local municipality purposes; and And Whereas the County of Simcoe has established by by-law the following tax ratios for the year 2025: Residential/Farm 1 .000000 Multi-Residential 1 .000000 Commercial 1 .222300 Industrial 1 .192500 Aggregate Extraction 1 .100000 Pipelines 1 .296600 Farmlands 0.250000 Managed Forests 0.250000 Landfill 1 .000000 And the County tax rates for the year 2025. And Whereas the Ministry of Finance has by Ontario Regulation 11/22 under the Education Act amended O. Reg. 400/98 to establish Tax Rates for School Purposes for 2025; and And Whereas Section 329 of the Municipal Act, 2001 , S.O. 2001 , c.25, as amended establishes limitations on the taxes for the commercial, industrial, and multi-residential classes; and And Whereas Section 391 of the Municipal Act, 2001 , S.O. 2001 , c.25, as amended, authorizes a municipality to pass by-laws imposing fees or charges for services provided by it; and Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: Page 64 of 75 18.b) 2025-045: A By-law to adopt the estimates of all amounts required ... 1. That the estimates of Operating Expenditures net of non-taxation revenue for the year 2025 for the purposes of the municipality shall be adopted as follows: Council $ 558,488 Administration 5,882,656 Fire & Emergency Services 2,652,861 Policing 2,884,332 Municipal Law Enforcement 749,036 Environmental Services 722,901 Planning 1,031,953 Public Works 7,739,600 Libraries 289,141 Parks and Recreation 2,222,304 Facilities 151,885 Environmental Initiatives 534,600 Net Corporate revenue excluding tax levy (2,570,500) $ 22,849,257 2. That the estimates of capital expenditures net of non-taxation revenue for the year 2025 for the purposes of the municipality shall be adopted as follows: Reserve Transfers — Capital Replacement $5,414,448 Debt Repayment 1,761,191 $7,175,639 3. That the following amounts shall be raised by taxation within the Township of Oro-Medonte in the year 2025: Township General Purposes $30,024,896 County Purposes 16,722,738 School Board Purposes 10,141,712 Total Tax Levy $56,889,346 4. That the Tax Rates shown on Schedule "A" attached hereto and forming part of this By-law shall be levied upon and collected from the whole of the assessment for real property, in accordance with the last returned Assessment Roll for the Township of Oro-Medonte, as amended. 5. That in addition to the foregoing the following Special Charges and Collectables be levied and collected: (a) A levy for the purpose of recovering amounts advanced under the provisions of the Tile Drainage Act, Chapter T.8, R.S.O. 1990, as amended, from benefitting properties. Page 65 of 75 18.b) 2025-045: A By-law to adopt the estimates of all amounts required ... (b) A special levy to collect the annual estimates for the following Street Lighting Areas in addition to any Street Lighting Areas that are assumed during 2024 apportioned on a flat rate basis of $57 to the benefitting properties: Bidwell Subdivisions Braestone Subdivision Cairns Estates Subdivision Canterbury Subdivision Conder Drive Country Lane Estates Subdivision Craighurst Estates Subdivision Day Subdivision Edgar Estates Subdivision Evans Subdivision Fairway Forest Subdivision Forest Glen Subdivision Forest Home Industrial Park Harbourwood Subdivision Hastings Estates Subdivision Hawkestone Community Horseshoe Community Kade Meadows Subdivision Lakewood Subdivision Martinbrook Subdivision Medonte Estates Subdivision Moon Point Estates Subdivision Moonstone Community Mount St. Louis Subdivision Oro Hills Subdivision Oro Industrial Park Parkside Beach Subdivision Pritchard Subdivision Shanty Bay Community Sherwood Forest Subdivision Simoro Golf Links Subdivision Sprucewood Estates Subdivision Sugarbush Community Timothy Acres Subdivision Turtle River Subdivision Warminster Community Wesley Heights Subdivision Whispering Creek Estates Subdivision Windfields Country Estates Subdivision Page 66 of 75 18.b) 2025-045: A By-law to adopt the estimates of all amounts required ... (c) An adjustment to taxes for the commercial, industrial, and multi-residential classes as determined in accordance with Section 329 of the Municipal Act, 2001, S.O. 2001, c.25, as amended. (d) A levy for any or all other amounts collectible pursuant to any statute or by- law and chargeable to any or all real property and business and/or person or persons to be raised in the same manner and at the same time as all other levies, rates, charges and/or collections. 6. That the final tax bill less the interim tax bill be due and payable in two equal installments on or before Thursday, July 3151, 2025, and Monday, September 29th, 2025. 7. For payments-in-lieu of taxes due to the Township of Oro-Medonte the actual amount due and payable shall be based on the last revised assessment roll and the tax rates for the year 2025. 8. For railway rights-of-way and electrical corridors, taxes due to the Township of Oro-Medonte shall be calculated in accordance with the regulations established by the Minister of Finance and based on the last revised assessment roll. 9. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 10. If the taxes of any class or installment thereof so levied in accordance with this b- by-law remain unpaid on the due date, a penalty of one and one-quarter percent (1.25%) per calendar month of the taxes remaining unpaid shall be levied on the first day of default. 11. On the first day of the calendar month following the due date and every month thereafter for as long as there are taxes remaining unpaid, interest at the rate of one and one-quarter percent (1.25%) of the unpaid taxes shall be levied. 12. That taxes may be paid either in full or by installments for remittance payments to the credit of the Treasurer on or before the day on which such taxes fall due, at most financial institutions, which accept and process payments on behalf of customers, with the onus on the financial institution to remit payments on time. 13. That all taxes be paid into the Office of the Treasurer. 14. That the Treasurer be authorized and directed to collect any penalty or interest or any other levies, rates, charges, or collections in the same manner as empowered to collect taxes levied by the Council. 15. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment provided Page 67 of 75 18.b) 2025-045: A By-law to adopt the estimates of all amounts required ... that acceptance of any such payment does not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectible and due in respect to any non-payment. 16. That tax rates be applicable and levied upon any assessment that was not on the assessment roll as returned. 17. This by-law shall take effect on the final passing thereof. Passed in Open Council this 14th day of May 2025. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon By signing this by-law on May 14, 2025, Mayor Greenlaw will not exercise the power to veto this by-law. 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U U E X O \ CU U) LL I- _aQ � a a a � m W m : = � v EE E E E � U Of U U U_ : m Q _j 0- U_ Page 69 of 75 18.c) 2025-046: Being a By-Law to Authorize the Execution of an Agreemen... The Corporation of the Township of Oro-Medonte By-law 2025-046 Being a by-law to authorize the execution of an agreement providing for the deferral of development charges. Whereas The Corporation of the Township of Oro-Medonte received on the 14th day of May 2025 an agreement providing for the deferral of development charges against the land described in Schedule"A"attached hereto and forming part of this By-law. And Whereas Section 3.9 of Development Charges By-law 2024-097 provides that a development charge shall be payable in full on the date of building permit issuance in relation to each building or structure to which a development charge applies; And Whereas Section 27 of the Development Charges Act, 1997, S.O. 1997, c. 27, (the "Act") provides that a municipality may enter into an agreement to provide for a deferral of the development charge; Now Therefore the Council of the Corporation of the Township of Oro-Medonte hereby enacts the following as a by-law: 1. THAT an agreement be entered into by The Corporation of the Township of Oro- Medonte, with the owner(s) of the land described in Schedule "A" to extend the time period in which the development charges payable on this land is to be paid on the terms and generally in the form of Schedule"B"attached to this By-law. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule"B", a copy of which is attached hereto. 3. THAT the Mayor and Clerk be and are hereby authorized and directed to enter into the development charges deferral agreement on behalf of the Township. 4. THAT this By-law shall take effect upon the final passing thereof. Passed in Open Council this 14th day of May 2025. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk,Yvonne Aubichon By signing this by-law on May 14,2025, Mayor Greenlaw will not exercise the power to veto this by-law. Page 70 of 75 18.c) 2025-046: Being a By-Law to Authorize the Execution of an Agreemen... Schedule "A" to By-law No.2025-046 for The Corporation of the Township of Oro-Medonte DESCRIPTION OF THE LAND: Part of Lot 16, Concession 14, designated as Part 2 on Registered Plan 51 R-25537, municipally known as 4 Small Crescent, Township of Oro-Medonte. Page 71 of 75 18.c) 2025-046: Being a By-Law to Authorize the Execution of an Agreemen... Schedule"B" to By-law No.2025-046 for The Corporation of the Township of Oro-Medonte THIS AGREEMENT made in triplicate on this 141h day of May, 2025. BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (the"Township") -and- ORO PROPERTY GROUP LIMITED (the"Owner") Whereas the Development Charges Act, 1997, S.O. 1997, c. 27, as amended (the "Act") authorizes municipalities to pass by-laws for the imposition of development charges against land to pay for increased capital costs required because of increased needs for services arising from the development of the area to which the by-law applies; And Whereas the Council of the Township ("Council"), pursuant to the Act, has enacted By-Law No. 2024-097 (the "By-law", which terms shall include any amendments thereto), which imposes development charges and provides for the payment of development charges; And Whereas the Township may, pursuant to section 27 of the Act, and on such terms as Council may require, enter into an agreement with an owner to require the owner to pay the applicable development charges at a date later than it would otherwise be payable, upon and in accordance with the terms of an agreement entered into by the owner with the Township("Deferral Agreement"); And Whereas the Owner is the registered owner of the property municipally known as and described as Part of Lot 16, Concession 14,designated as Part 2 on Registered Plan 51 R- 25537, municipally known as 4 Small Crescent, Township of Oro-Medonte County of Simcoe, and legally described as set out in Schedule A to this Agreement(the"Lands"); And Whereas the Owner proposes to further develop the Lands to provide an expansion of an existing industrial manufacturing plant that is classed as non-residential industrial for the purposes of the Township's By-law(the"Development"); And Whereas the Owner,submitted written correspondence dated May 6,2025 requesting the deferral of payment of the development charges payable to the Township in respect of the Development; And Whereas the Development Services Committee received the written correspondence at its May 71h, 2025 meeting, approved the request in principle and directed staff to bring forward a draft by-law and agreement for Council's consideration; Now therefore, in consideration of the mutual covenants herein contained, and for other good and valuable consideration, (the receipt and sufficiency of which is hereby acknowledged by each party), the parties hereby agree as follows: 1. The Recitals above are true and correct and form part of this Agreement. Page 72 of 75 18.c) 2025-046: Being a By-Law to Authorize the Execution of an Agreemen... 2. The Owner acknowledges and agrees that it owes to the Township development charges pursuant to the By-law(the"Total Amount"). The Total Amount is calculated in accordance with the By-law and is ordinarily due and payable prior to, or upon issuance of, a first building permit for the Development. 3. Notwithstanding any provisions of the By-law to the contrary, the Owner and the Township agree that payment of Township development charges by the Owner, in respect of the Development,as required under the By-law shall be deferred on the terms and conditions contained herein. 4. The Township and the Owner agree that the Total Amount shall be paid by the Owner: (a) no later than one(1)year after the execution of the agreement by both parties. 5. If the Owner fails to obtain the building permit to construct the Development by June 30, 2025, the Owner and the Township agree this Agreement shall terminate, and the Owner's and the Township's obligations under this Agreement shall end. 6. If any of the payments are not made in accordance with Section 4 above, then the Owner shall be deemed to be in default of this Agreement and the remaining deferred amounts shall become immediately due and payable, and the Township shall be entitled to recover all deferred amounts, plus interest, as calculated in accordance with Section 7 below, which remain unpaid as at the date of default by adding such amount to the property tax roll for the Lands, and the Township shall collect such amount as taxes pursuant to subsection 32(1)of the Act. 7. The Owner shall pay interest on the Total Amount at a rate equal to the prime lending rate of the Township's bank plus 1%, calculated monthly. 8. If the Owner sells or otherwise conveys the Lands or any portion of the Lands or its interest in the Lands, the Total Amount plus interest, as calculated in accordance with Section 7 above or any portion thereof still owing at the time of such sale or conveyance, shall be immediately due and payable to the Township prior to the closing of the transaction. If the Owner fails to make such payment, the Township shall be entitled to add such amount to the property tax roll for the Lands plus interest, and the Township shall collect such amount as taxes pursuant to subsection 32(1)of the Act. 9. The Owner consents to the registration of this Agreement on title to the Lands forthwith upon its execution by both parties. 10. The Owner is responsible for all legal and registration costs of registering this Agreement on title to the Lands. 11. This Agreement is binding upon and enures to the benefit of the parties, their heirs, successors, and assigns. 12. This Agreement is made entirely for the convenience and benefit of the Owner and is in no way to be construed as a waiver or surrender of any rights or remedies that the Township may have to recover the development charge by any lawful means from present and future owners of the Lands or as taxes upon the Lands. 13. No provisions of this Agreement shall be amended or altered except by further written agreement between the Township and the Owner. No covenant or condition in this Agreement shall be deemed waived or consented to by the Township unless such waiver or consent is in writing and Page 73 of 75 18.c) 2025-046: Being a By-Law to Authorize the Execution of an Agreemen... signed by an authorized representative of the Township. 14. Any notice under this Agreement shall provided by personal delivery or by registered mail (a) to the Township: The Corporation of the Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO Attention: Director Finance/CFO (b) to the Owner: Oro Property Group Limited 5 Shelswell Crescent Oro-Medonte, Ontario, L3V OH6 Attention: Lorraine Denis-Smith, Owner In Witness Whereof the Owner has hereunto set his hand and seal and the Township has caused its Township's Seal to be hereunto affixed, attested by its proper officers. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, R. Greenlaw Clerk, Y.Aubichon ORO PROPERTY GROUP LIMITED Lorraine-Denis Smith, Owner Page 74 of 75 19.a) 2025-047: Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2025-047 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 14, 2025 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 14, 2025, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Land Tribunal is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. Passed in Open Council this 14th Day of May, 2025. The Corporation of the Township of Oro-Medonte Mayor, Randy Greenlaw Clerk, Yvonne Aubichon By signing this by-law on May 07, 2025, Mayor Greenlaw will not exercise the power to veto this by-law. Page 75 of 75