04 09 2025 Council Agenda
The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
Wednesday, April 9, 2025
3:00 p.m. - Open Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte is committed to providing an environment that is safe
and secure, that respects human rights, is free from violence, discrimination, threats
and harassment for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged by emailing
agendacomment@oro-medonte.ca or registering to provide Open Forum comments
at the "Request for Participation Form" link below.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
Request for Participation Form
Protocols for Public Participation Council and DS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township’s
Procedural By-law.
Page
1.Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
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Council Meeting Agenda - April 09, 2025
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
\[Oh-DAH-wah\], Ojibwe \[O-jib-we\] and Pottawatomi \[boh-tah-WAH-toh-mee\]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Métis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2.Adoption of Agenda:
a)Motion to Adopt the Agenda.
3.Disclosure of Pecuniary Interest:
4.Closed Session Items:
To be dealt with under Heading #18.
5.Minutes of Council and Committees:
7 - 11a)Minutes of Joint Accessibility Advisory Committee meeting held on Tuesday,
March 18, 2025.
JAAC
12 - 21b)Minutes of Council meeting held on Wednesday March 26, 2025.
03 26 2025 Council
22 - 25c)Minutes of Special Council meeting held on Thursday March 27, 2025.
03 27 2025 Special Council
26 - 29d)Minutes of Special Council meeting held on Monday, March 31, 2025.
03 31 2025 Special Council Minutes
6.Recognition of Achievements and Introduction(s):
None.
7.Public Meetings:
None.
8.Deputations/Presentations:
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Council Meeting Agenda - April 09, 2025
None.
9.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10.Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11.Reports of Municipal Officers for Action:
30 - 85a)FI2025-05, Shannon Johnson, Director, Finance/Chief Financial Officer re:
2023 Draft Financial Statements \[Refer to Item 17b)\].
FI2025-05
FI2025-05 - Appendix A 2023 Draft Consolidated Financial Statements
FI2025-05 - Appendix B - Baker Tilly KDN LLP 2023 Audit Presentation
86 - 88b)OCS2025-02, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT25-001 Bridge 19 Rehabilitation.
OCS2025-02
89 - 91c)OCS2025-03, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT25-002 Bridge 16 Rehabilitation.
OCS2025-03
92 - 94d)CS2025-05, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk re:
2025 Oro-Medonte Citizen and Ontario Senior of the Year Awards.
CS2025-05
95 - 105e)OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capital
Equipment Early Purchase.
OCS2025-04
OCS2025-04 Appendix B
12.Reports of Municipal Officers for Information Only:
106 - 133a)Shawn Binns, CAO re: Update on Ice Storm 2025 Actions.
Update on Ice Storm 2025 Actions
13.Reports and Announcements of Members of Council:
a)Updates from Council Representatives – County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township’s representatives at the County of
Simcoe, and the Council members appointed as the Township’s
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Council Meeting Agenda - April 09, 2025
representatives at the Township’s Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township’s Partners and
Agencies.
In addition, members may report on items related to events that are taking
place within their ward/municipality, i.e., community events and/or Major
events i.e. golf tournament, date/time, pancake breakfasts, etc. Neither
updates or announcements will form part of the minutes of the meeting.
14.Consent Agenda:
134 - 144a)Minutes of Lake Simcoe Region Conservation Authority meeting held on
January 24, 2025.
Staff Recommendation: Receive for Information Only.
LSRCA
145 - 156b)Nottawasaga Valley Conservation Authority re: Minutes of meetings held on
February 28, and March 17, 2025; and Highlights of meeting held on March
28, 2025.
Staff Recommendation: Receive for Information Only.
NVCA 02 28 2025
NVCA 03 17 2025
NVCA Highlights
157 - 158c)Correspondence from Jonathan Scott, Chair, Nottawasaga Valley
Conservation Authority re: New Chief Administrative Officer effective May 5,
2025.
Staff Recommendation: Receive for Information Only.
NVCA Letter to municipalities
159 - 180d)Correspondence from The Superior Court of Justice - Ontario re: Tiny
Township Association v Township of Tiny, Barrie Court File No. CV-23-445.
Staff Recommendation: Receive for Information Only.
CV-23-445
181e)Township of Oro-Medonte, New Community Center, 737 Horseshoe Valley
Road West, Survey Available, Request for Comments.
Staff Recommendation: Receive for Information Only.
Oro-Medonte Community Center
182f)Correspondence from Melissa Robertson, Director of Corporate and
Operational Services, Orillia Public Library re: Township of Oro-Medonte
Statistics: March 2025.
Staff Recommendation: Receive for Information Only.
OPL
15.Communications/Petitions:
183 - 185a)Correspondence dated March 5, 2025 from Rob Baldwin, Chief
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Council Meeting Agenda - April 09, 2025
Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA)
re: Source Protection Committee - Replacement of Municipal Member.
Lakes Simcoe and Couchiching; Black River Source Protection Authority
16.Notice of Motions:
a)Brought by Councillor Clark, April 1, 2025
Notice of Motion for April 9, 2025 Council meeting
To be dealt with at the April 23, 2025 Council meeting
Subject: Investigation into Backyard Chickens in Oro-Medonte
Whereas the Township of Oro-Medonte is a proud rural and agricultural
community that values local food production and sustainable living;
And Whereas backyard chickens can enhance rural lifestyles and support
local food initiatives;
And Whereas the City of Orillia has successfully implemented a by-law
allowing backyard chickens, following a pilot program;
Therefore Be it Resolved that:
1.Council directs staff to investigate the City of Orillia's backyard
chickens by-law and its outcomes.
2.Staff shall prepare a report outlining the key elements of Orillia’s by-
law, its successes, and recommendations on how a similar approach
could be adapted for Oro-Medonte.
3.The report shall be presented to Council for consideration within 60
days or whenever technically feasible.
17.By-Laws:
186 - 189a)2025-009: Being a By-law to delegate the power to appoint Screening
Officers and Hearing Officers to adjudicate Reviews and Appeals of
Administrative Penalties.
2025-009
190b)2025-036: A By-law to Appoint an Auditor and to Repeal By-Law 2021-025.
2025-036
18.Closed Session Items:
a)Motion to go In Closed Session.
b)Motion to Rise and Report.
c)Shawn Binns, CAO; Michelle Jakobi, Director, Environmental Services re:
Solicitor-client privilege; Litigation affecting the municipality (Zone 1 Water).
d)Brent Spagnol, Director, Development Services re: Litigation affecting the
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Council Meeting Agenda - April 09, 2025
municipality (Ontario Land Tribunal OLT-25-000177, Moulton v. Oro-Medonte
(Township), 2024-A-56).
e)Minutes of Closed Session Council meeting held on January 22, 2025.
f)Minutes of Closed Session Council meeting held on March 5, 2025.
g)Minutes of Closed Session Council meeting held on March 31, 2025.
19.Confirmation By-Law:
191a)2025-037: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, April 9, 2025.
2025-037
20.Adjournment:
a)Motion to Adjourn.
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5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Report
Accessibility Advisory Committee
Tuesday, March 18, 2025
Oro-Medonte Severn Boardroom
Chair: Doug Mein
Members Present: Chair Doug Mein; Vice-Chair Lisa Cohen; Member Steven Laurin;
Councillor, County of Simcoe Sean Miskimins; Member Melissa Swales; and
Councillor, Township of Oro-Medonte Robert Young
Members Absent: Member Caleb Brohm; Member Jan Dobson-Rose; Councillor,
Township of Springwater, Matt Garwood; Councillor, Township of Tay Gerard La
Chapelle; and Councillor, Township of Adjala-Tosorontio Ron O'Leary
Staff Present: Yvonne Aubichon, Clerk, Township of Oro-Medonte; Lacey McKay,
Legislative Coordinator, Tay Township; Tonya Nicholson, Program Supervisor
Homelessness Services, County of Simcoe; Patrick Trafford, Deputy Clerk, County of
Simcoe; Christopher Sargent, Legislative Coordinator, County of Simcoe; and Anita
Blakely, Council and Committee Coordinator, County of Simcoe
1.Call to Order
Chair Doug Mein called the meeting to order at 10:07 a.m.
2.Approval of Agenda
Resolution AAC-10-25
Moved by: Member Sean Miskimins
Seconded by: Member Melissa Swales
That the agenda for the March 18, 2025, meeting of the Joint
Accessibility Advisory Committee, be approved.
CARRIED
3.Disclosure of Pecuniary Interest
There were no disclosures made.
4.Presentations and Delegations
There were no items for this portion of the agenda.
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5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T...
5.Items of Reference
5.1.Terms of Reference
Joint Accessibility Advisory Committee Terms of Reference
5.2.Workplan
AAC Work Plan 2025
5.3.Site Plan Review Guidelines
Joint Accessibility Advisory Committee - Site Plan Review Guidelines
6.Consent Items
There were no items for this portion of the agenda.
7.Matters for Consideration
County of Simcoe
7.1AAC 2025-083 - 2024 Annual Accessibility Status Report
Christopher Sargent, Legislative Coordinator, County of Simcoe provided
an overview of the 2024 Annual Accessibility Status Report. The Committee
asked questions regarding matters related to 2024 accessibility
accomplishments.
AAC 2025-083
AAC 2025-083 Schedule 1
Recommendation AAC-11-25
Moved by: Member Robert Young
Seconded by: Member Steven Laurin
That Item AAC 2025-083, dated March 18, 2025 regarding the 2024
Annual Accessibility Status Report, be received; and
That, subject to any modifications proposed by the Joint Accessibility
Advisory Committee, the 2024 Annual Accessibility Status Report,
attached as Schedule 1 to Item AAC 2025-083, be approved.
CARRIED
7.2AccessAbility Week Event Verbal Update
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5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Christopher Sargent, Legislative Coordinator, County of Simcoe, provided
an update on the 2025 AccessAbility Week Event scheduled for Tuesday,
May 27, 2025 at the County of Simcoe Administration Centre. He
announced that Leanne Taylor, Paralympic Medalist has been secured as a
keynote speaker for the event. The results of the request for proposal for
the gazebo were pending at this time. The event will be formally announced
in the coming weeks and advertised primarily through social media.
Committee members were thanked for their support and encouraged to
share the word of the event as widely as possible.
Township of Adjala-Tosorontio
There were no items for this portion of the agenda.
Township of Oro-Medonte
7.3CS 2025-03 2024 Annual Accessibility Status Report
Yvonne Aubichon, Clerk, Township of Oro-Medonte, provided an overview
of the 2024 Annual Accessibility Status Report and answered questions
from the Committee.
CS2025-03 2024 Annual Accessibility Status Report
Recommendation AAC-12-25
Moved by: Chair Doug Mein
Seconded by: Member Steven Laurin
It is recommended:
1.That Report CS2025-03, presented by Yvonne Aubichon, Clerk
be received; and
2.That subject to any recommendations to the 2024 Annual
Accessibility Status Report by the Joint Accessibility Advisory
Committee, that report CS2025-03 be presented for Township
Council approval; and
3. That upon Council’s approval the report be added to the
Township website in accordance with Provincial Legislation.
CARRIED
7.4Design Drawings for Renovation of the Shanty Bay Fire Hall to a
Municipal Law Enforcement Office
Yvonne Aubichon, Clerk, Township of Oro-Medonte, provided an overview
of the design drawings for the renovation of the Shanty Bay Fire Hall to a
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5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T...
Municipal Law Enforcement office. The Committee provided feedback on
the accessible features of the design.
Shanty Bay Fire Hall (Design)
7.5Design Drawings for the Administration Centre Front Foyer
Yvonne Aubichon, Clerk, Township of Oro-Medonte, provided an overview
of the design drawings for the Township of Oro-Medonte Administration
Centre front foyer. The Committee provided feedback on the accessible
features of the design.
Administration Centre Foyer (Design)
Town of Midland
There were no items for this portion of the agenda.
Township of Springwater
There were no items for this portion of the agenda.
Township of Tay
7.6CS-2025-012 2024 Annual Accessibility Compliance Report
Lacey McKay, Legislative Coordinator, Township of Tay, provided an
overview of the 2024 Annual Accessibility Compliance Report and
answered questions from the Committee.
CS-2025-012 2024 Annual Accessibility Compliance Report
Recommendation AAC-13-25
Moved by: Member Sean Miskimins
Seconded by: Vice-Chair Lisa Cohen
That Item CS-2025-012, dated March 18, 2025, regarding the 2024
Annual Accessibility Compliance Report, be received.
CARRIED
8.Other Matters for Consideration
Member Robert Young noted that a proposed subdivision in Moonstone,
Oro-Medonte is in the planning stages at this time and may be brought to
the Committee for consideration.
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5.a) Minutes of Joint Accessibility Advisory Committee meeting held on T...
9.Confidential Matters for Consideration
There were no items for this portion of the agenda.
10.Adjournment
Resolution AAC-14-25
Moved by: Member Steven Laurin
Seconded by: Member Melissa Swailes
That the March 18, 2025, meeting of the Joint Accessibility Advisory
Committee be adjourned at 10:48 a.m.
CARRIED
THIS COMMITTEE REPORT IS NOT TO BE CONSIDERED THE FINAL
DOCUMENT OF THE CORPORATION UNTIL APPROVED BY SIMCOE
COUNTY COUNCIL.
Next Regular Meeting: Tuesday, May 20, 2025
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, March 26, 2025 3:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark (arrived @ 3:13 p.m.)
Councillor Richard Schell
Regrets: Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Janette Teeter, Supervisor,
Present: Clerk's Services/Deputy Clerk; Donna Hewitt, Director, Corporate
Services; Brent Spagnol, Director, Development Services; Shannon
Johnson, Director, Finance/Chief Financial Officer; Dylan Flannery,
Director, Operations and Community Services; Michelle Jakobi, Director,
Environmental Services; Kelly Watson, Director, People and Culture;
Roree Payment, Director, Fire & Emergency Services/Fire Chief; Curtis
Shelswell, Manager, Municipal Law Enforcement; George Vadeboncoeur,
Manager, Planning, Special Projects; Kamil Burdyna, Manager,
Development Engineering; Jennifer Whitley, Economic Development
Officer; Kim Bergeron, Economic Development Project Coordinator,
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa \[Oh-DAH-wah\], Ojibwe \[O-jib-we\] and Pottawatomi
\[boh-tah-WAH-toh-mee\] nations, collectively known as the Three Fires Confederacy. It
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
continues today as the home for diverse Indigenous Peoples including the historic Métis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C250326-1
Moved by Lavoie, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, March 26, 2025
be received and adopted, as amended, to add as Item 15
b) Correspondence dated March 19, 2025 from Alex Nuttall, Mayor, City of Barrie re:
Boundary Adjustment Provincial Facilitation Process;
and to withdraw the Closed Session Items under Heading #18.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
5.Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, March 12, 2025.
b) Minutes of Heritage Committee meeting held on Monday, March 17, 2025.
Motion No. C250326-2
Moved by Bard, Seconded by Lavoie
Be it resolved that the draft
a) Minutes of Council meeting held on Wednesday, March 12, 2025
be received and adopted as printed and circulated; and that the draft
b) Minutes of Heritage Committee meeting held on Monday, March 17, 2025
be received.
Carried.
6. Recognition of Achievements and Introduction(s):
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Presentation by Catherine Oosterbaan, President, Oosterbaan Strategy re: Draft Oro-
Medonte Business Engagement Program Data Summary Report and Action Plan.
Motion No. C250326-3
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That the Draft Oro-Medonte Business Engagement Program Data Summary Report and
Action Plan presented by Oosterbaan Strategies be received.
2. That Council authorize staff & Oosterbaan Strategies to finalize the actions based on
stakeholder & Council feedback and bring back the final report for adoption.
Carried.
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
9.Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) DS2025-014, Kamil Burdyna, Manager, Development Engineering re: Assumption of
Public Works and Highways within Plan 51M-1079 The Turtle River Subdivision, Bachly
Investments Inc. \[Refer to Items 17a) and 17b)\].
Motion No. C250326-4
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That DS2025-014, Kamil Burdyna, Manager, Development Engineering re: Assumption
of Public Works and Highways within Plan 51M-1079 The Turtle River Subdivision,
Bachly Investments Inc. be received and adopted.
2. That the Township issue the Certificate of Assumption for the Turtle River Subdivision
developed by Bachly Investments Inc., Plan 51M-1079.
3. That the appropriate draft by-law be brought forward for CouncilÓs consideration.
4. That the Developer be notified of CouncilÓs decision under the Manager, Development
EngineeringÓs signature.
Carried.
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
b) DS2025-035, Kamil Burdyna, Manager, Development Engineering re: Assumption of
Public Works within Plan 51R-36876 The Heights of Moonstone Subdivision, Bachly
Investments Inc. \[Refer to Item 17c)\].
Motion No. C250326-5
Moved by Bard, Seconded by Schell
Be it resolved
1. That DS2025-035, Kamil Burdyna, Manager, Development Engineering re: Assumption
of Public Works within Plan 51R-36876 The Heights of Moonstone Subdivision, Bachly
Investments Inc. be received and adopted.
2. That the Township issue the Certificate of Assumption for the Heights of Moonstone
Stage 2 Subdivision developed by Bachly Investments Inc. reference Plan 51R-36876;
3. That the appropriate draft by-law be brought forward for CouncilÓs consideration;
4. That Schedule A of By-law 2021-114 be amended to update the 2-way stop to a 3-way
stop at the Bachly Ave and Boyd Cres intersection; and,
5. That the Developer be notified of CouncilÓs decision under the Manager, Development
EngineeringÓs signature.
Carried.
c) ES2025-04, Michelle Jakobi, Director, Environmental Services; Shannon Johnson, Chief
Financial Officer/Treasurer re: Asset Transfer (Municipal Services Corporation) \[Refer to
Item 17d)\].
Motion No. C250326-6
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That ES2025-04, Michelle Jakobi, Director, Environmental Services; Shannon Johnson,
Director, Finance/Chief Financial Officer re: Asset Transfer (Municipal Services
Corporation), be received and adopted.
2. That draft By-law 2025-028 for the transfer of Environmental Services Assets, effective
January 1, 2025, be brought forward for CouncilÓs consideration.
Carried.
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
d) CS2025-03, Yvonne Aubichon, Clerk re: 2024 Annual Accessibility Status Report.
Motion No. C250326-7
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That CS2025-03, Yvonne Aubichon, Clerk re: 2024 Annual Accessibility Status Report.,
previously presented by Yvonne Aubichon, Clerk at the Joint Accessibility Advisory
Committee be received and adopted.
2. That Council approve CS2025-03; and
3. That upon CouncilÓs approval the report be added to the Township website in
accordance with Provincial Legislation.
Carried.
12. Reports of Municipal Officers for Information Only:
a) DS2025-038, Curtis Shelswell, Manager, Municipal Law re: Municipal Law Activity
Report (December, January and February).
b) FI2025-04, Shannon Johnson, Director of Finance/Chief Financial Officer re: 2024
TreasurerÓs Statement of Remuneration.
Motion No. C250326-8
Moved by Lavoie, Seconded by Schell
Be it resolved that the reports, as listed under Heading #12, Reports of Municipal
Officers for Information Only, be received:
a) DS2025-038, Curtis Shelswell, Manager, Municipal Law re: Municipal Law Activity
Report (December, January and February).
b) FI2025-04, Shannon Johnson, Director of Finance/Chief Financial Officer re: 2024
TreasurerÓs Statement of Remuneration.
Carried.
13. Reports and Announcements of Members of Council:
a) Updates from Council Representatives Î County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor Greenlaw, Deputy Mayor
Lavoie, Councillors Schell and Hutcheson.
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
14.Consent Agenda:
a) Township of Oro-Medonte, New Community Center, 737 Horseshoe Valley Road West,
Survey Available, Request for Comments.
Staff Recommendation: Receive for Information Only.
b) Correspondence from The City of Orillia's Food Access and Sustainability Working
Group re: Inaugural Food Strategy Open House to be held on Wednesday, April 2, 2025
from 5:00 p.m. to 7:30 p.m., first floor of Orillia City Centre, 50 Andrew St. S., Orillia.
Staff Recommendation: Receive for Information Only.
Motion No. C250326-9
Moved by Bard, Seconded by Lavoie
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Township of Oro-Medonte, New Community Center, 737 Horseshoe Valley Road West,
Survey Available, Request for Comments.
Received for Information Only.
b) Correspondence from The City of Orillia's Food Access and Sustainability Working
Group re: Inaugural Food Strategy Open House to be held on Wednesday, April 2, 2025
from 5:00 p.m. to 7:30 p.m., first floor of Orillia City Centre, 50 Andrew St. S., Orillia.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence from Simcoe County District School Board re: Invitation to Join the
Naming Committee for the New School in Oro-Medonte; Appointment of a Council
Representative to the School's Naming Committee.
Motion No. C250326-10
Moved by Clark, Seconded by Bard
Be it resolved
1. That the correspondence from Simcoe County District School Board re: Invitation
to Join the Naming Committee for the New School in Oro-Medonte; Appointment
of a Council Representative to the School's Naming Committee be received.
2. That Councillor Hutcheson be appointed to the School's Naming Committee.
3. That the Simcoe County District School Board be advised of CouncilÓs decision
under the ClerkÓs signature.
Carried.
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
b) Correspondence dated March 19, 2025 from Alex Nuttall, Mayor, City of Barrie re:
Boundary Adjustment Provincial Facilitation Process.
Motion No. CC250326-11
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That the correspondence dated March 19, 2025 from Alex Nuttall, Mayor, City of Barrie
re: Boundary Adjustment Provincial Facilitation Process be received.
2. That the Township of Oro-Medonte remains committed to its participation in the
facilitation process with the Township of Springwater, the City of Barrie and the County
of Simcoe to refine the Terms of Reference for Stage 3 with the objective of developing
mutually acceptable approaches to enable growth in the area and achieve local and
provincial priorities such as the creation of housing and opportunities for employment in
the boundaries between Barrie/Springwater and Barrie/Oro-Medonte as previously
communicated.
3. That the Province of Ontario and the Provincial Land Development Facilitator be advised
accordingly under the MayorÓs signature.
Carried.
16. Notice of Motions:
Councillor Clark advised that he would be bringing forward a Notice of Motion to the April 9,
2025 Council meeting regarding backyard chickens.
17. By-Laws:
a) 2025-014: Being a By-Law to Authorize the Issuance of the Certificate of Assumption for
the Turtle River Subdivision, Registered Plan 51M-1079.
b) 2025-015: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte, Breanna Boulevard and segment of Vine Street on Plan 51M-1079.
c) 2025-025: Being a By-Law to Authorize the Issuance of the Certificate of Assumption for
Heights of Moonstone Stage 2 Subdivision, Registered Reference Plan 51R-36876.
d) 2025-027: A By-law to Provide for the Giving of Names to Highways within the
Township of Oro-Medonte, County of Simcoe (Line 6 North Deviation) \[Refer to Report
DS2025-028 from March 5, 2025 Development Services Committee meeting\].
e) 2025-028: A By-Law for the Transfer of Environmental Services Assets to the Municipal
Services Corporation, and to Repeal By-law 2023-010.
Page 8 of 10
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
Motion No. C250326-12
Moved by Hutcheson, Seconded by Clark
Be it resolved that By-Law Nos. 2025-014, 2025-015, 2025-025, 2025-027, 2025-028:
a) 2025-014: Being a By-Law to Authorize the Issuance of the Certificate of Assumption
for the Turtle River Subdivision, Registered Plan 51M-1079.
b) 2025-015: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte, Breanna Boulevard and segment of Vine Street on Plan 51M-1079.
c) 2025-025: Being a By-Law to Authorize the Issuance of the Certificate of Assumption
for Heights of Moonstone Stage 2 Subdivision, Registered Reference Plan 51R-36876.
d) 2025-027: A By-law to Provide for the Giving of Names to Highways within the
Township of Oro-Medonte, County of Simcoe (Line 6 North Deviation) \[Refer to Report
DS2025-028 from March 5, 2025 Development Services Committee meeting\].
e) 2025-028: A By-Law for the Transfer of Environmental Services Assets to the Municipal
Services Corporation, and to Repeal By-law 2023-010.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18. Closed Session Items:
The below noted items were withdrawn upon the adoption of the agenda.
c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects
re: A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board (Inter Municipal-Relationships, Provincial Facilitator).
d) Minutes of Closed Session Council meeting held on January 22, 2025.
e) Minutes of Closed Session Council meeting held on March 5, 2025.
Page 9 of 10
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5.b) Minutes of Council meeting held on Wednesday March 26, 2025.
Council Meeting Minutes Î Wednesday, March 26, 2025.
19.Confirmation By-Law:
a) 2025-029: Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, March 26, 2025.
Motion No. C250326-13
Moved by Clark, Seconded by Schell
Be it resolved that By-Law No. 2025-029: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 26, 2025 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C250326-14
Moved by Schell, Seconded by Hutcheson
Be it resolved that we do now adjourn at 4:15 p.m.
Carried.
____________________________ ____________________________
Mayor, Randy Greenlaw Deputy Clerk, Janette Teeter
Page 10 of 10
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5.c) Minutes of Special Council meeting held on Thursday March 27, 2025.
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Thursday, March 27, 20259:01 a.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Regrets: Deputy Mayor Peter Lavoie
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Janette Teeter, Supervisor,
Present: Clerk's Services/Deputy Clerk; Donna Hewitt, Director, Corporate
Services; Brent Spagnol, Director, Development Services; Shannon
Johnson, Director, Finance/Chief Financial Officer; Dylan Flannery,
Director, Operations and Community Services; Michelle Jakobi, Director,
Environmental Services; Kelly Watson, Director, People and Culture;
Roree Payment, Director, Fire & Emergency Services/Fire Chief; Garry
McCartney, Chief Building Official; Andy Karaiskakis, Manager, Planning
Services; George Vadeboncoeur, Manager, Planning, Special Projects;
Jenny Legget, Manager, Communications & Public Relations; Roz
Llewellyn, Manager, Community Services; Karla Musso-Garcia, Manager,
Operations; Justin Metras, Manager, Infrastructure and Capital Projects;
Harold Daynard, Manager, Information Technology; Matthew Simurda,
Supervisor, Asset Management; Josh Andrew, Supervisor, Facilities and
Parks; Jodi Grubb, Supervisor, Community Recreation and Special
Events; Jennifer Whitley, Economic Development Officer; Vanessa
Cooper, Social Media Coordinator/Corporate Executive Assistant; Ryan
Hill, Information Technology Help Desk Technician (IT)
All Council and staff participated via Zoom platform.
Page 1 of 4
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5.c) Minutes of Special Council meeting held on Thursday March 27, 2025.
Special Council Meeting Minutes Î Thursday, March 27, 2025.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa \[Oh-DAH-wah\], Ojibwe \[O-jib-we\] and Pottawatomi
\[boh-tah-WAH-toh-mee\] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Métis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC250327-1
Moved by Bard, Seconded by Schell
Be it resolved that the agenda for the Special Council meeting of Thursday, March 27, 2025
be received and adopted.
Carried.
Motion No. SC250327-2
Moved by Hutcheson, Seconded by Bard
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3.Disclosure of Pecuniary Interest:
None declared.
Page 2 of 4
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5.c) Minutes of Special Council meeting held on Thursday March 27, 2025.
Special Council Meeting Minutes Î Thursday, March 27, 2025.
4. Open Forum:
None.
5. Reports of Municipal Officers for Action:
a) Senior Management Team re: 2025-2026 Budget Presentations and Deliberations.
Motion No. SC250327-3
Moved by Clark, Seconded by Hutcheson
Be it resolved
1. That the correspondence (amended) and presentations provided by the Senior
Management Team re: 2025-2026 Budget Presentations and Deliberations be received.
2. That staff proceed as directed by Council.
3. That the matter be brought forward to the Special Council meeting on Tuesday, April 29,
2025 for further discussion.
Carried.
6. Announcements:
March 28, 2025: Virtual Public Budget Site Open for Comments;
April 1, 2025: 2025-2026 Budget Open House (Moonstone Fire Hall) 4:00p.m. - 7:00p.m.;
April 3, 2025: 2025-2026 Budget Open House (Township Administration Centre) 4:00p.m. -
7:00p.m.;
April 9, 2025: Deadline for Public Comments & Virtual Budget Site Closed.
7. Confirmation By-Law:
a) 2025-030: Being a By-Law to Confirm the Proceedings of the Special Council Meeting
held on Thursday, March 27, 2025.
Motion No. SC250327-4
Moved by Schell, Seconded by Bard
Be it resolved that By-Law No. 2025-030: Being a by-law to confirm the proceedings of the
Special Council meeting held on Thursday, March 27, 2025 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 3 of 4
Page 24 of 191
5.c) Minutes of Special Council meeting held on Thursday March 27, 2025.
Special Council Meeting Minutes Î Thursday, March 27, 2025.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC250327-5
Moved by Clark, Seconded by Hutcheson
Be it resolved that we do now adjourn at 3:37 p.m.
Carried.
____________________________ ____________________________
Mayor, Randy Greenlaw Deputy Clerk, Janette Teeter
Page 4 of 4
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5.d) Minutes of Special Council meeting held on Monday, March 31, 2025.
The Township of Oro-Medonte
Special Council Emergency Meeting Minutes
Electronic Meeting
12:07 p.m.
Monday, March 31, 2025
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Regrets:Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Janette Teeter, Supervisor,
Present:Clerk’s Services/Deputy Clerk; Donna Hewitt, Director, Corporate
Services; Roree Payment, Director, Fire & Emergency Services/Fire
Chief/CEMC; Shannon Johnson, Director, Finance/Chief Financial Officer;
Michelle Jakobi, Director, Environmental Services; Dylan Flannery,
Director, Operations and Community Services; Kelly Watson, Director,
People and Culture; George Vadeboncoeur, Manager, Planning, Special
Projects; Jenny Legget, Manager, Communications and Public Relations
1.Call to Order
Mayor Greenlaw, Chair, called the meeting to order at the above-noted time.
2.Adoption of Agenda:
a)Motion to Adopt the Agenda.
Motion No. SC250331-1
Moved by Schell, Seconded by Bard
Be it resolved that the agenda for the Special Council meeting of Monday, March 31, 2025
be received and adopted.
Carried.
Page 1 of 4
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5.d) Minutes of Special Council meeting held on Monday, March 31, 2025.
Special Council Meeting Minutes – Monday, March 31, 2025.
3.Disclosure of Pecuniary Interest:
None declared.
4.Closed Session Items:
a)Motion to go In Closed Session.
Motion No. SC250331-2
Moved by Schell, Seconded by Hutcheson
Be it resolved that we do now go in Closed Session at 12:08 p.m. to discuss
• security of municipal property (State of Emergency).
Carried.
b)Motion to Rise and Report.
Motion No. SC250331-3
Moved by Lavoie, Seconded by Clark
Be it resolved that we do now Rise at 12:35 p.m. and Report on the Closed Session Item
4c) ShawnBinns, Chief Administrative Officer and Roree Payment, Director, Fire &
Emergency Services/Fire Chief/CEMC re: Security of municipal property (State of
Emergency).
Carried.
Page 2 of 4
Page 27 of 191
5.d) Minutes of Special Council meeting held on Monday, March 31, 2025.
Special Council Meeting Minutes – Monday, March 31, 2025.
c)Shawn Binns, Chief Administrative Officer; Roree Payment, Director, Fire & Emergency
Services/Fire Chief/CEMC re: Security of municipal property (State of Emergency).
The following staff were present. Shawn Binns, Chief Administrative Officer; Janette Teeter,
Supervisor, Clerk’s Services/Deputy Clerk; Donna Hewitt, Director, Corporate Services;
Roree Payment, Director, Fire & Emergency Services/Fire Chief/CEMC; Shannon Johnson,
Director, Finance/Chief Financial Officer; Michelle Jakobi, Director, Environmental Services;
Dylan Flannery, Director, Operations and Community Services; Kelly Watson, Director,
People and Culture; George Vadeboncoeur, Manager, Planning, SpecialProjects; Jenny
Legget, Manager, Communications and Public Relations.
Motion No. SC250331-4
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That the confidential verbal information presented by Shawn Binns, Chief Administrative
Officer; and Roree Payment, Director, Fire & Emergency Services/Fire Chief/CEMC re:
Security of municipal property (State of Emergency) be received.
2. That staff proceed as outlined and directed by Council.
Carried.
5.Confirmation By-Law:
a)2025-035: Being a by-law to confirm the proceedings of the Special Council meeting
held on Monday, March 31, 2025
Motion No. SC250331-5
Moved by Bard, Seconded by Hutcheson
Be it resolved that By-Law No. 2025-035: Being a by-law to confirm the proceedings of the
Special Council meeting held on Monday, March 31, 2025 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 3 of 4
Page 28 of 191
5.d) Minutes of Special Council meeting held on Monday, March 31, 2025.
Special Council Meeting Minutes – Monday, March 31, 2025.
6.Adjournment:
a)Motion to Adjourn.
Motion No. SC250331-6
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that we do now adjourn at 12:36 p.m.
Carried.
____________________________ ____________________________
Mayor, Randy GreenlawDeputy Clerk, Janette Teeter
Page 4 of 4
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11.a) FI2025-05, Shannon Johnson, Director, Finance/Chief Financial Offi...
Staff Report
______________________________________________________________________
To: Council
From:Shannon Johnson, Director, Finance / CFO
Meeting Date:April 9, 2025
Report No.:FI2025-05
Subject:2023 Draft Consolidated Financial Statements
Type: Requires Action
Motion No.:
___________________________________________________________
Recommendation
It is recommended:
1.That Staff Report No. FI2025-05be received andadopted;
2.That Council approve the draft consolidated financial statements of the
Corporation of the Township of Oro-Medonte for the fiscal year ended December
31, 2023; and,
3.That Staff proceed to publish the final audited consolidated financial statements
for the fiscal year ended December 31, 2023, upon receiving the Independent
Auditors' Report; and,
4.That Council consider the approval of draft By-law 2025-036 to appoint Baker
Tilly KDN LLP as municipal auditor for fiscal years 2024 and 2025.
Background
This report seeks Council's approval of the 2023 consolidated financial statements and
provides direction for publishing the audited financial information as required by the
Municipal Act (the Act).
By-law 2021-025, adopted by Council on March 10, 2021, appointed Baker Tilly KDN
LLP as the municipal auditor for the fiscal years 2020, 2021, and 2022. We are now
FinanceApril 9, 2025
Report No. FI2025-05Page 1of 6
Page 30 of 191
11.a) FI2025-05, Shannon Johnson, Director, Finance/Chief Financial Offi...
putting forward By-law 2025-036 to repeal by-law 2021-025 and extend the audit term
for Baker Tilly KDN LLP by an additional two years, 2024 and 2025. Section 296(3) of
the Municipal Act, 2001, S.O. 2001, c.25, as amended, stipulates that an auditor of a
municipality shall not be appointed for a term exceeding five years.
Consequently, staff will prepare and post a Request for Proposal (RFP) for municipal
audit servicesto cover the five fiscal years from 2026 to 2030, ensuring transparency
and competitiveness in selecting the municipal auditor, adhering to best practices and
regulatory requirements.
This report and its appendices are prepared in accordance with the Act as follows:
• Section 286 (1) requires the Treasurer to report the financial affairs of the
municipality to Council.
• Section 294 (1) requires a municipality to prepare, for each fiscal year, annual
financial statements in accordance with generally accepted accounting
principles (GMP) for local governments as recommended, from time to time,
by the Public Sector Accounting Board (PSAB) of the Chartered Professional
Accountants of Canada (CPAC).
• Section 296 (1) requires a municipality to appoint an auditor, licensed
under the Public Accounting Act, who is responsible for annually
auditing the accounts and transactions of the municipality and
expressing an opinion on the financial statements based on the audit.
PSAB issues recommendations and reporting requirements that serve the public's
interest by strengthening accountability in the public sector through the development,
recommendation, and acceptance of accounting and financial reporting standards.
Analysis
The audit was conducted in accordance with Canadian Generally Accepted Auditing
Standards to obtain reasonable assurance as to whether the financial statements are
free from material misstatement.
Baker Tilly KDN LLP, Chartered Accountants provided an unqualified opinion that the
consolidated financial statements present fairly, in all material respects, the financial
position of the Township as at December 31, 2023, and the results of its operations for
the year then ended.
Finance April 9, 2025
Report No. FI2025-05 Page 2 of 6
Page 31 of 191
11.a) FI2025-05, Shannon Johnson, Director, Finance/Chief Financial Offi...
There are four required financial statements to be presented in municipal financial
statements: a statement of financial position; a statement of operations; a statement of
changes in net financial assets; and a statement of cash flows.
1) The statement of financial position highlights four key areas that together
describe the financial position of the Township:
o Financial assets are assets that are cash or are
converted into cash in the regular course of operations.
o The non-financial assets, on the other hand, are assets used
to provide services and are not converted to cash in the
normal course of operations.
o Net financial assets (liabilities) are unique to public sector financial
reporting which is considered the municipalities' requirement to generate
future revenues to fund past services and transactions.
o The accumulated surplus (or in private sector terms, retained
earnings) as there are no shareholder contributions or
distributions.
2) The statement of operations reports on the net favourable or unfavourable
performance from operations during the current accounting period. The
statement displays the cost of services provided, the revenues recognized in
the period, and the difference between them.
Under PSAB standards, the $10.9M annual surplus is influenced by the
recording of all revenue less amortization and operating expenses.
Notable items include:
o Under Public Sector Accounting Board (PSAB) standards, capital revenue
is recognized at the time of asset purchase, while the corresponding
expense is recorded gradually through annual amortization over the
capital asset’s useful life.
For 2023, the total amortization expense for all assets amounts to
($5.9M). This means that while the full revenue from assets is
recognized upfront, the expense is spread out over several years
o Capital revenue transfers to operations totaling $5.115M include:
Finance April 9, 2025
Report No. FI2025-05 Page 3of 6
Page 32 of 191
11.a) FI2025-05, Shannon Johnson, Director, Finance/Chief Financial Offi...
Development charges: $2.3M
Gas tax: $1.1M
Contributed capital: $900K
OCIF provincial grants: $565K
Building Code Act $250K
o Capital levy taxationrevenueof $5.8M is transferred to capital reservesto
fund future capital projects and pay for past debt financing. This revenue
isinitially recognized as revenue. However, these transfers to reserves
are not included in the annual surplus calculation. Instead, they are
reflected in the accumulated surplus.
o Other contributors to the surplus include:
Penalties and interest and investment income: $2.6M
Underspending onoperating expenses of approx.: $3.285M
3) The statement of change in net financial assets shows how the
Township’snet financial assets have changed over the reporting period. It
tracks the impact of various financial activities, such as the annual surplus,
amortization, and purchases of tangible capital assets, as well as changes in
prepaid expenses and other current assets.
By comparing budgeted figures with actual results, it provides insights into the
Township’s financial performance and management of resources. The
increase in net financial assets indicates a positive financial position,
reflecting the Township's ability to manage its expenditures and investments
effectively.
4) The statement of cash flow report reveals an overall increase in cash of
approx. $3.8M for the year. This increase is the result of various activities
throughout the year driven by various activities.
o Operating activities: generated significant net change in cash,
indicating profitable core operations.$14.9M
o Capital activities involved substantial investments in tangible assets,
leading to a net cash outflow. ($9.2M)
o Investing activities saw a minor decrease in cash ($0.293M)
o Financing activities resulted in a net outflow due to debt repayments
($1.6M)
Finance April 9, 2025
Report No. FI2025-05 Page 4of 6
Page 33 of 191
11.a) FI2025-05, Shannon Johnson, Director, Finance/Chief Financial Offi...
Despite these fluctuations, the Township's cash balance grew from the beginning
to the end of the year, reflecting the combined impact of operational profitability,
capital investments, investment transactions, and financial management.
The cash flow growth indicates that the Township is in strong financial health. It
demonstrates the Township's ability to meet its financial obligations, invest in
new projects, and manage unexpected expenses. This growth also reflects
efficient management of operations and overall financial stability.
Financial/Legal Implications/ Risk Management
There is no financial impact resulting from the adoption of the recommendations in this
report.
Policies/Legislation
Municipal Act, 2001 (Ontario)
Section 286 (1)
Section 294 (1)
Section 296 (1)
Corporate Strategic Priorities
Financial Sustainability
Consultations
Richard Steiginga, Audit Partner, Baker Tilly KDN LLP
Attachments
Appendix A:2023 DraftConsolidated Financial Statementsand Accompanying Notes
Appendix B: Baker Tilly KDN LLP, Auditor’s presentation
Finance April 9, 2025
Report No. FI2025-05 Page 5of 6
Page 34 of 191
11.a) FI2025-05, Shannon Johnson, Director, Finance/Chief Financial Offi...
Conclusion
In conclusion, the adoption of Staff Report No. FI2025-05 and the approval of the draft
consolidated financial statements for the fiscal year ended December 31, 2023, will
ensure compliance with the Municipal Act and uphold the principles of transparency and
accountability. The favourable annual surplus, accumulated surplus, and increase in
cash flow highlight the Township's strong financial health and operational efficiency.
The appointment of Baker Tilly KDN LLP as municipal auditor for the fiscal years 2024
and 2025, along with the preparation of a Request For Proposal(RFP) for audit services
for the subsequent five fiscal years demonstrates the Township's commitment to
maintaining rigorous financial oversight and best practices.
Council's approval and subsequent publication of the final audited financial statements
will provide the community with a clear and accurate representation of the Township's
financial health and operational performance.
Respectfully Submitted
Shannon Johnson, Director, Finance / CFO, April 4, 2025
Approvals: Date of Approval
Shawn Binns, CAO April 04, 2025
Finance April 9, 2025
Report No. FI2025-05 Page 6of 6
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11.b) OCS2025-02, Justin Metras, Manager, Infrastructure and Capital Pro...
Staff Report
______________________________________________________________________
To:Council
From:Justin Metras –Manager, Infrastructure and Capital Projects
th
Meeting Date:April 9,2025
Report No:OCS2025-02
Subject:Award of Tender OCSRFT25-001 Bridge 19 Rehabilitation
Type: Requires Action
Motion No.:
___________________________________________________________
Recommendation
It is recommendedthat:
1.Report No. OCS2025-02be received and adopted;
2.That Tender OCSRFT25-001 Bridge 19 Rehabilitation be awarded to GMR
LandscapingInc. in the amount of $360,772.41plus HST;
3.That the Director,Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
4.And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background
Bridge 19 is a cast-in-place concrete T-Beam structure locatedon Lakeshore Road
West,0.10km west of Line 7 South. The structure is generally in fair condition butis
demonstrating signs of concrete deterioration, and dampness on the soffit. Dampness
on the soffit indicates that there is a potential that salt laden water could be penetrating
through the deck top and leading to corrosion of the reinforcing steel. Although the deck
top appears sound, it is recommended that the deck is waterproofed and paved to
reduce the rate of deterioration of the superstructure. Based on the current BCI and
structure type, a minor rehabilitation should be undertaken. Concrete repairs,
waterproofing, guiderail improvements, paving, erosion protectionand in-water works
Operations and Community ServicesApril 9,2025
Report No. 2025-02Page 1of 3
Page 86 of 191
11.b) OCS2025-02, Justin Metras, Manager, Infrastructure and Capital Pro...
will be included in the rehabilitation project. Works have been identified and prioritized
according to the 2024 OSIM Inspection.
An advertisement for Tender OCS RFT25-001 Bridge 19 Rehabilitation was posted on
the Township websiteand advertised on the Bids and Tenders (Government Contract
Portal) website. The Tenders were received until Thursday, March 6, 2025, at 2:00 p.m.
Ten(10) tender packageswere received prior to the tender closing. No additional
tenders were received after the advertised closing date and time.
Analysis
The results of the tender “OCS RFT25-001 Bridge 19 Rehabilitation” ranged from
$360,772.41to $622,600.00.The top(low in terms of price)five are as follows:
GMR GMP Premier Arnott Lancoa
Landscaping Inc. Contracting North Construction Contracting
$ 360,772.41 $385,332.84 $386,210.00 $455,000.00$470,233.70
All ten (10) submissions met the mandatory tender requirements.
Staff and the project consultant, R.J. Burnside have undertaken a review of the
submissions and verified the submission and references and are recommending that
tender OCS RFT25-001 Bridge 19 Rehabilitation be awarded to GMR Landscaping Inc.
A communication plan has been established for the project and will contain the following
elements:
a) Detailed communications to residents whowill be impacted by the work
(construction notices);
b) Report back to Council in monthlyor quarterly project reporting.
Financials
NAME OF BIDDER
GMR Landscaping Inc.$360,772.41
Contract Administration$30,000
HST (1.76) non-recoverable $6,877.59
$397,650.00
Geotechnical $10,000
Utility relocates $10,000
Contingency allocations $50,000
TOTALBUDGET $467,650.00
Operations and Community Services April 9, 2025
Report No. 2025-02 Page 2 of 3
Page 87 of 191
11.b) OCS2025-02, Justin Metras, Manager, Infrastructure and Capital Pro...
The preliminary proposed, or pre-approved 2025capital budget allocation for this
project is $500,000.00which is planned to be funded througha debenture. The market
pricing has come in under the project budget resulting in an anticipated projected
positive variance of $32,350.00
Policies/Legislation
Purchasing and Tendering By-law
Corporate Strategic Goals
Community Safety
Well Planned Development
Consultations
Director, Operations and Community Services
R.J Burnside Engineering
Conclusion
The results of tender OCS RFT25-001 Bridge 19 Rehabilitation reflects competitive
market pricing which has come in under the approved 2025 capital budget allocation.
It is recommended tender OCS RFT25-001 Bridge 19 Rehabilitation be awarded to
GMR Landscaping Inc.
Respectfully submitted,
Justin Metras C.E.T. CRS-S
Manager, Infrastructure and Capital Projects
Approvals: Date of Approval
Dylan Flannery, Director, Operations and Community Services3/25/2025
Shannon Johnson, Director, Finance / CFO 3/31/2025
Shawn Binns, CAO 4/03/2025
Operations and Community Services April 9,2025
Report No. 2025-02 Page 3of 3
Page 88 of 191
11.c) OCS2025-03, Justin Metras, Manager, Infrastructure and Capital Pro...
Staff Report
______________________________________________________________________
To:Council
From:Justin Metras –Manager, Infrastructure and Capital Projects
th
Meeting Date:April 9, 2025
Report No:OCS2025-03
Subject: Award of Tender OCS RFT25-002 Bridge 16 Rehabilitation
Type: Requires Action
Motion No.:
___________________________________________________________
Recommendation
It is recommendedthat:
1.Report No. OCS2025-03be received and adopted;
2.That Tender OCS RFT25-002 Bridge 16 Rehabilitation be awarded to GMR
LandscapingInc. in the amount of $422,743.34plus HST;
3.That the Director,Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
4.And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background
Structure B16 is located on Line 2 North, 200m North of Highway 11. It consists of an
original T-beam structure that has been extended with a rigid frame in the past.
Structure B16 is generally in fair condition butis demonstrating signs of deterioration on
the girders, soffit, abutment and wingwalls;with many of the deficiencies noted on the
original T-beam structure. Concrete repairs, waterproofing, paving and barrier
replacement with a steel beam guide rail system, end treatments, and structure
connections to help protect oncoming traffic will be included in the rehabilitation project.
Works have been identified and prioritized according tothe2024OSIM Inspection.
An advertisement for Tender OCS RFT25-002 Bridge 16 Rehabilitation wasposted on
the Township websiteand advertised on the Bids and Tenders(Government Contract
th
Operations and Community ServicesApril 9,2025
Report No. 2025-03Page 1of 3
Page 89 of 191
11.c) OCS2025-03, Justin Metras, Manager, Infrastructure and Capital Pro...
Portal) website. The Tenders werereceived untilThursday, March 13, 2025,at 2:00
p.m.
Thirteen (13) tender packages were received prior to the tender closing. No additional
tenders were received after the advertised closing date and time.
Analysis
The results of the tender “OCS RFT25-002 Bridge 16 Rehabilitation” ranged from
$422,743.34 to $778,620.30. The top (beginning with lowest price) five are as follows:
GMR GMP Arnott KB Civil
Premier North
Landscaping Inc. ContractingConstructionConstructors
$ 422,743.34$449,946.81$570,000.00$597,862.17$606,153.00
All thirteen (13) submissions met the mandatory tender requirements.
Staff and the project consultant, R.J. Burnside have undertaken a review of the
submissions and verified the submission and references and are recommending that
tender OCS RFT25-002 Bridge 16 Rehabilitation be awarded to GMR Landscaping Inc.
A communication plan has been established for the project and will contain the following
elements:
a) Detailed communications to residents whowill be impacted by the work
(construction notices);
b) Report back to Council in monthly project reporting.
Financials
NAME OF BIDDER
GMR Landscaping Inc.$422,743.34
Contract Administration$30,000
HST (1.76) non-recoverable$7,968.28
$460,711.62
Geotechnical $10,000
Utility relocates $10,000
Contingency allocations $50,000
TOTALBUDGET $530,711.62
Operations and Community Services April 9, 2025
Report No. 2025-03 Page 2 of 3
Page 90 of 191
11.c) OCS2025-03, Justin Metras, Manager, Infrastructure and Capital Pro...
The preliminary proposedor pre-approved 2025capital budget allocation for this project
is $650,000.00 which is planned to be funded from a debenture. The market pricing has
come in under the project budget resulting in an anticipated projected positive variance
of $119,288.38.
Policies/Legislation
Purchasing and Tendering By-law
Corporate Strategic Goals
Community Safety
Well Planned Development
Consultations
Director, Operations and Community Services
R.J Burnside Engineering
Conclusion
The results of tender OCS RFT25-002 Bridge 16 Rehabilitation reflects competitive
marketpricing which has come in under the pre-approved 2025 capital budget
allocation. It is recommended tender OCS RFT25-002 Bridge 16 Rehabilitation be
awarded to GMR Landscaping Inc.
Respectfully submitted,
Justin Metras C.E.T. CRS-S
Manager, Infrastructure and Capital Projects
Approvals: Date of Approval
Dylan Flannery, Director, Operations and Community Services3/25/2025
Shannon Johnson, Director, Finance / CFO 3/31/2025
Shawn Binns, CAO 4/03/2025
Operations and Community Services April 9,2025
Report No. 2025-03 Page 3of 3
Page 91 of 191
11.d) CS2025-05, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
Staff Report
______________________________________________________________________
To: Council
From: Janette Teeter, Deputy Clerk
Meeting Date: April 9, 2025
Report No.: CS2025-05
Subject: 2025 Oro-Medonte Citizen and Ontario Senior of the Year Awards
Type: Requires Action
Motion No.:
___________________________________________________________
Recommendation
It is recommended:
1.That Report CS2025-05, Janette Teeter, Deputy Clerkre: 2025 Oro-Medonte Citizen
and Ontario Senior of the Year Awards be received and adopted.
2.That Neil Craig be approved by Councilas the recipient of the 2025 Oro-Medonte
Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory
Group through the approved voting process.
3.That Mike Maynardbe approved by Council as the recipient of the 2025 Ontario
Senior of the Year, as voted by the Citizen/Senior of the Year Advisory Group
through the approved voting process.
4.That staff proceed accordingly to arrange the two award recognition ceremonies.
5.And that the recipients be notified of Council's decision under the Mayor's signature.
Background
At theJanuary 25, 2023 Council meeting, Council approvedCS2023-03thatfor the
Oro-Medonte Citizen of the Year and Ontario Senior of the Year voting process, the
Vote by Mail process be continued and implemented permanently. This was based on
a majority of the members indicating their preference of continuing the vote by mail
method. Through this approved process, each Advisory Groupmember would have the
opportunityto vote for one candidate for each of the awardcategories.
For 2025, the notice to accept nominations was sent through various means as follows:
Corporate ServicesApril 9, 2025
Report No. CS2025-05Page 1 of 3
Page 92 of 191
11.d) CS2025-05, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
-posted on the bulletin board at the Customer Service area of the Township
Administration buildingand Oro-Medonte Community Centre;
-regular posts through a social media campaign took place on the Township’s
Corporate Facebook, Instagram and X channels;
- posted in the February/March edition of North Simcoe Life;
- notice added to Consent Agenda of regular Council meeting agendas on February
12, and 26, 2025;
- emailed to numerous communitygroups;
- posted to the Township News and Notices section of the website;
included in the January and February Council Highlights & Township Updates E-
-
Newsletter.
The nomination form was available, via online and paper versions, for completion and
submission to the Clerk’s division by the deadline of Friday, March 7, 2025, 12:00 p.m.
(Noon).
After the nomination deadline, packages were mailed to the Oro-Medonte Citizen and
Ontario Senior of the Year Advisory Group members for their review and selection of a
recipient for each award category. Each Advisory Group member also received a
secrecy ballot for each award category with instructions to complete and return by mail
or drop-off to the Township office by Friday, March 28, 12:00 p.m. (Noon).
The envelopes containing the secrecy ballots were opened and tallied by the Deputy
Clerk and Records Management Clerk at 12:10 p.m., Friday, March 28, 2024 at the
Township Administration Centre.
Analysis
Two secrecy ballots were issued to each of the twenty-six (26) Citizen/Senior of the
Year Advisory Group members; one ballot for Citizen of the Year and one ballot for
Senior of the Year. Of the twenty-six (26) secrecy ballots issued, eighteen (18) Ontario
Senior of the Year Award Ballots and nineteen (19) Oro-Medonte Citizen of the Year
Award ballots category were returned to the Township.
Based upon the secrecy ballots returned to the Township by the cut-off time, the
following individuals received the majority votes:
Oro-Medonte Citizen of the Year – Neil Craig
Ontario Senior of the Year – Mike Maynard
As noted, this process commenced in 2021 and the same process was continued in
2022 and approved by Council as a permanent process in 2023. While staff have
continued to receive comments of appreciation from the Group members regarding the
current process, further to a request presented to Council at the February 26, 2025
Council meeting, and subsequent direction from Council, a review of this process will be
undertaken for the 2026 Awards and onward, as outlined in the conclusion below.
Corporate Services April 9, 2025
Report No. CS2025-05 Page 2of 3
Page 93 of 191
11.d) CS2025-05, Janette Teeter, Supervisor, Clerk's Services/Deputy Cle...
The Provincehas stated that, for the Ontario Senior of the Year awards, only one
person is eligible to be nominated. The Group discussed this years ago and to be
consistent and avoid any confusion, it was agreed that each Award would consist of one
(1) recipient each year. Accordingly, staff recommend that this process remain the
same.
Financial/Legal Implications/ Risk Management
There are nominal costs associated with the execution of this process (postage) and are
accommodated within approved budget allocations.
Policies/Legislation
NA
Corporate Strategic Priorities
Community Engagement
Consultations
None.
Attachments
None.
Conclusion
The process utilized since 2021 has been successfully executed resulting in the
recommendations to award the Oro-Medonte Citizen of the Year and Ontario Senior of
the Year as noted above. Both of these awards are held in high regard within the
municipality and staff are pleased that appropriate accommodations were able to be
made to enable the awards to continue in 2025.
At the February 26, 2025 Council meeting, Council directed staff to report back to Council
with options regarding the Citizen/Senior of the Year nominations and awards process for
future years. Accordingly, the Group members were advised of this direction in their
packages noting the opportunity to submit their comments when staff report back to
Council.
Respectfully submitted,
Janette Teeter, Deputy Clerk
Approvals: Date of Approval
Yvonne Aubichon, Clerk March 21, 2025
Donna Hewitt, Director, Corporate Services March 26, 2025
Shawn Binns, Chief Administrative Officer April 3, 2025
Corporate Services April 9, 2025
Report No. CS2025-05 Page 3of 3
Page 94 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Staff Report
______________________________________________________________________
To: Council
From:Matthew Simurda, Supervisor –Asset Management
Meeting Date:April 9,2025
Report No.:OCS2025-04
Subject:Capital Equipment Early Purchase
Type: Requires Action
Motion No.:
___________________________________________________________
Recommendation
It is recommended:
1.That Council receive and adoptStaff Report OCS2025-04“Capital Equipment
Early Purchase”.
2.That Council authorize the purchase of one (1) new Caterpillar Model 315
Excavatorwith attachmentstobe awarded through the CANOE Procurement
Group of Canada,to Toromont CATin the amount of$420,972.94plus HST;
3.That the Director, Operations and Community Services be authorized to execute
the appropriate agreement on behalf of the Township.
Background
The 2025-2026 Draft Budget was presented to Council on March 27, 2025. As part of
the Capital Budget (Fleet –Additions) presentation, the acquisition of a new 13–15-ton
excavator and attachments wasincluded in the 2026 draft capital program. Staff
highlighted the need for a second, larger excavator to address deeper urban trench
work, rural drainage repairs, improvements, and tasks near municipal drains. The
budget request totaled $450,000, with 30% allocated as growth-related costs funded
through Development Charges, and the remainder sourced from the Equipment
Replacement Reserve.
Operations andCommunity ServicesApril 9, 2025
Report No. OCS2025-04Page 1of 5
Page 95 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Township staff have obtained a quote for a 15-ton excavator through Sourcewell,
managed through theCANOE Procurement Group of Canada. This equipment aligns
withthe Township’s specifications and immediate needs. The excavator, along with
most of the required attachments, is available locally and can be delivered within a few
days of order confirmation. Any remaining attachments are expected to arrive within a
fewmonths.
Analysis
The Township’s Financial Controls, Multiple Year Budget, and Reporting Policy (POL-
FIN-011: Section 6.4.1.3) allows for capital spending to proceed prior to budget
enactment during emergencies requiring immediate action. In such cases, if time
constraints prevent adherence to standard reporting procedures, the Chief
Administrative Officer (CAO) may authorize procurement within their spending authority.
However, since the total purchase value exceeds the CAO’s approval limit, this matter
has been brought forward to Township Council. This is being done ahead of the Special
Council meeting on April 29th for the 2025/2026 Final budget enactment, as a separate
report to seek Council’s authorization for the purchase.
The March 29-30ice stormhas created an urgent need for this equipment. An
additional excavator would be immediately deployed to support the cleanup of downed
trees and obstructed drainage channels and ditches. The excavator is outfitted to come
with multiple attachments, some of which are ideal for the type of cleanup the Township
now faces following the ice storm. Additionally, the excavator being requested for
purchase in this report, specifically noted below, has not been subject to any tariffs
which presents an opportunity for future cost avoidance.
Financial/Legal Implications/ Risk Management
The cost of the excavator and attachments has been quoted at $420,972.94 CAD
before tax, resulting in a total cost of $428,382.06 CAD inclusive of the non-rebatable
portion of HST. The quoted package includes:
Caterpillar Model 315 Excavator: $360,230 CAD (Sourcewell discount applied)
Attachments, including ditching bucket, mulcher, compactor, hydraulic thumb,
and associated parts: $60,743 CAD (dealer discount applied)
12-month Standard Warranty
3-Year/5000-Hour EPTW + Hydraulic + Technical (GCI) Extended Warranty
Operations and Community Services April 9, 2025
Report No. OCS2025-04 Page 2of 5
Page 96 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
The funding breakdown is as follows:
30% growth-related component: $128,514.62 CAD, funded through the
Development Charges Reserve.
Remaining balance: $299,867.44 CAD, funded from the Equipment
Replacement Reserve.
Policies/Legislation
POL-FIN-011: Financial Controls, Multiple Year Budget and Reporting Policy
Corporate Strategic Priorities
Financial Sustainability
Community Safety
Strengthen Operational Capacity
Consultations
Chief Administrative Officer
Director, Finance/Chief Financial Officer
Manager, Operations
Attachments
Appendix A:Capital Detail Sheet
Appendix B: Toromont Cat Quote (April 4, 2025)
Conclusion
The Township of Oro-Medonte remains committed to adhering to asset management
and procurement best practices when evaluating vehicle, equipment, and machinery
replacements or additions.
Following the declaration of a State of Emergency on March 30, 2025, there is an
immediate need to accelerate recovery and cleanup operations. Acquiring and swiftly
deploying this equipment will allow staff to strengthen their response in critical areas,
address drainage challenges proactively, and expand operational capacity for sustained
efficiency in the years ahead.
Operations and Community Services April 9, 2025
Report No. OCS2025-04 Page 3of 5
Page 97 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Respectfully submitted,
Matthew Simurda, Supervisor –Asset ManagementApril 7, 2025
Approvals:Dateof Approval
Dylan Flannery, Director, Operations & Community Services April 7, 2025
Shannon Johnson, Director, Finance/Chief Financial Officer April 7, 2025
Shawn Binns, CAO April 8, 2025
Operations and Community Services April 9, 2025
Report No. OCS2025-04 Page 4of 5
Page 98 of 191
Report No. Operations Appendix A: Capital Detail Sheet
OCS2025
and
Community Services
-
04
Page 99 of 191
April 9
Page
, 202
5
of
55
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Quote 436985-03
Apr 04, 2025
TOWNSHIP OF ORO-MEDONTE
148 LINE 7 SOUTH
ORO-MEDONTE
Ontario
L0L 2E0
Attention: KARLA-MUSSO GARCIA
We would like to thank you for your interest in our company and our products, and are pleased to quote the following
for your consideration.
CATERPILLAR Model: 315 Excavator
We wish to thank you for the opportunity of quoting on your equipment needs. Prices are subject to change at any
time. If there are any questions, please do not hesitate to contact me.
Sincerely,
Gary Renaud
+1 705.238.98
GRenaud@toromont.com
Territory Manager
Page 1 of 6
Page 100 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Toromont Quote 436985-03
CATERPILLAR Model: 315 Excavator
Standard Equipment
POWERTRAIN
Diesel engine C3.6 certified to (Viscous clutch type)
U.S. EPA TIER 4 FINAL Single fuel filtration system with
EU Stage V water separator and indicator
AND JAPAN 2014,82KW Sealed double element air filter with
Electric fuel priming pump integrated precleaner
Variable speed fan system Biodiesel capable (up to B20)
UNDERCARRIAGE
Grease lubricated track link (ISO 15818 compliant)
Tie down points on base frame
HYDRAULICS
Electronic main control valve Automatic two speed travel
Auto warm up Boom and stick drift reduction valve
Single type Electronic main pump Electric Boom snubber
Boom and stick regeneration circuits Element type main hydraulic filter
ELECTRICAL
Maintenance free battery After engine shut down programmable time
Centralized electrical disconnect switch delay LED working lights: One chassis
CAT Product Link mounted, one LH boom mounted
OPERATOR ENVIRONMENT
Sound-suppressed ROPS cab (ISO 12117-2 Tilt up left side console
compliant) with viscous mount Automatic bi-level air conditioner with
Increased rear window size as pressurized function
emergency exit Openable steel hatch
70/30 - Openable tempered front upper Openable polycarbonate hatch
windshield w/ assist device and for 2P windshield
removable tempered lower windshield Washable floor mat
with in cab storage bracket Roller front sunscreen
Fixed one piece tempered windshield Beacon ready
Mechanical suspension comfort seat 2 x 12V DC Outlet
w/ headrest,console height adjustment Dome LED interior lights, coat hook,
w/ tools,arm rest height and cup holder, and console storage
angle adjustment rear storage with net, and
Air suspension deluxe seat w/ headrest overhead storage with net
w/ 2 step seat heater, console height Washer Line for Radial Wiper
adjustment w/o tools, arm rest Parallel Wiper w/ Lower Parallel
height and angle adjustment for 70/30 w/ Washer
Air suspension premium seat w/ headrest Parallel Wiper for 1P w/ Washer
w/ 2 step seat heater and ventilator, High Resolution 10" LCD Touch
console height adjustment w/o tools, Screen Monitor
arm rest height and angle adjustment, High Resolution 8" LCD Touch
Low Frequency Damping Screen Monitor
2 inch (51mm) orange seat belt
SAFETY AND SECURITY
Page 2 of 6
Page 101 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Toromont Quote 436985-03
Service platform with anti-skid plate Ground level accessible secondary
and countersunk bolts engine shutoff switch in cab
Hydraulic lock out lever neutralizes Signaling / warning horn
all controls
OTHER STANDARD EQUIPMENT
Service & Maintenance -Sampling ports for Scheduled
-Grouped location for engine oil and Oil Sampling (S.O.S)
fuel filters
Page 3 of 6
Page 102 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Toromont Quote 436985-03
Other Components
Description
315 07E HEX AM-N CFG2C
BLADE, 8'2"
CYLINDER, STICK, W/O SLCV
CYLINDER, BUCKET
LINKAGE, BKT 312 GRADE W/O EYE
WIPER, RADIAL W/LOWER
NETWORK MANAGER, A6N1
HARNESS, CAT GRADE, 1PC BOOM
HARNESS, GRADE, 9'10" STICK
GRADE 2D ASSIST & PAYLOADGRADE 2D ASSIST & PAYLOAD
HYDRAULIC PKG, COMB,ONE SLIDER
LIGHTS, SURROUND, PREM
LIGHTS, BOOM RH 1P
FILM, ROPS
LIGHTS, CAB, LH, W/O 360
PROD LINK, PLE643/PLE743 RADIO
CAMERA, REAR & RH VIEW
INSPECTION LIGHT
DECALS, EXTERIOR, ISO
BOOM, W/EOU MOUNTS
FILM, STICK WARNING, ISO
FILM, INTERIOR, ISO
LASER CATCHER, 9'10"&10'2" STKLASER CATCHER, 9'10"&10'2" STK
LIGHTS, BOOM LH 1P
SCREEN, RADIATOR
LINES, CYLINDER BOOM W/O BLCV
LINES, HIGH PRESSURE BOOM
LINES, QUICK COUPLER BOOM
CONTROL, BLADE
CONTROL, QC PIN GRABBERCONTROL, QC PIN GRABBER
LINES, HP, 9'10" STICK
Page 4of 6
Page 103 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Toromont Quote 436985-03
LINES, QC, 9'10" STICK
STICK, R9'10" W/ EOU MOUNT
COUPLER, PG W/O PIN 311-315
TRACK, 20" TG, W/RUBBER PAD
CYLINDER, BOOM
STORAGE PROTECTION (EXPORT)
ROLL ON-ROLL OFF
STORAGE PROTECTION (EXPORT)
SERIALIZED TECHNICAL MEDIA KIT
COOLANT, COLD WEATHER
MSRP PRICE: $310,852 USD
SOURCEWELL DISCOUNT FROM MSRP: 19 %
SOURCEWELL DISCOUNTED PRICE: $251,909 USD
SOURCEWELL DISCOUNTED PRICE IN CANADIAN DOLLARS: $360,230 CAD
ADDITIONAL NON-DISCOUNTED ITEMS:
PIN GROUP, SPARE $1,668
BRACKET GP $1,259
BUCKET-DCT, 60" 0.75YD3 $13,576
LINES, CONNECTOR, DCT BUCKET $485
TIP, PENETRATION PLUS ADVANSYS $492
BKT GD 36" 0.69YD3 $6,248
MULCHER, HM2615 $42,507
LINES, CONNECTING $1,274
BRACKET, MOUNTING $3,089
CONNECTOR LINES, THUMB $1,529
THUMB GROUP $16,296
CVP75 COMPACTOR PLATE $18,010
BRACKET, SWIVEL $4,194
LINES, CONNECTING $1,035
AUTOLUBE $10,455
Page 5 of 6
Page 104 of 191
11.e) OCS2025-04, Matthew Simurda, Supervisor, Asset Management re: Capi...
Toromont Quote 436985-03
KIT, MESH/NET GUARD, FULL $3,004
KIT, MESH/NET GUARD, LOWER $772
GUARD, FALLING OBJECT (FOGS) $4,919
$130,812 CAD
DEALER DISCOUNT - $70,069 CAD
GRAND TOTAL $420,973 CAD
Price: (plus applicable taxes)
Sell Price (Ex Works Orillia Branch) $420,972.94
Extended Warranty As described below
Customer Credit As described below
Grand Total $420,972.94
Warranty
Standard Warranty: 12 months complete
Extended Warranty: 3 YR/5000 Hr EPTW + Hyd + Tech (GCI)
Customer Credit
Customer Credit: Customer Credit for Future Business
Additional Considerations
This quote is based on a US to Cdn. Dollar exchange rate of (insert applicable rate). Any fluctuation in this
rate at the time of order will adjust the price up or down as required.
Rates can also be locked with a firm order.
All Prices shown are taxes extra.
Sales Price subject to Manufacturer Price Changes. This quote is valid for 10 days.
Page 6 of 6
Page 105 of 191
2025 Ice Storm
Emergency Actions
April 9, 2025
Significant Weather Event Friday, March 28, 2025
In response to Environment Canada warnings for freezing rain and anticipated
ice accretion and potential damages across much of Southern Ontario, the
Township of Oro-Medontedeclared a Significant Weather Event under O. Reg
239/02effective March 28, 2025,at 4:30 pm until further notice.
Pre-emptive operational and emergency plans were activated, and
communication channels.
Precipitation commenced in the evening of March 28, 2025
Saturday, March 29 Sunday, March 30, 2025
March 29, 2025-Precipitation continuedbuilding in intensity.
As temperatures dropped, ice accretion continued to build throughout the
night.
Power outages began mid-day in several areas across the Township and
continued to escalate throughout the night as ice accumulated on trees and
powerlines.
March 30, 2025 Majority of Township out of power.Downed trees and
power lines blocking many of the 700 km of Township roads impacting
residential properties and businesses.Telecommunications negatively
impacted.This compounded through the morning and relief later in day as
temperatures rise.
Declaration of Emergency Sunday, March 30, 2025
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The declaration allows the Township to access additional resources and
streamline emergency response efforts to protect the health and safety of
our residents.
The Township initiated its emergency management plan and Control Group
to co-
The City of Orillia and several neighbouringMunicipalities also declared a
State of Emergency. The County of Simcoe and Provincial resources were
enacted to coordinate a regional emergency response.
Provincial Impact and Hydro
Hydro One has reported this event as the worst storm Ontario has seen
Do we have picture of Hydro
since 1998 with extensive damage across the Province
Storm Centre we could include?
Over 1,000,000 people without power
Prioritized response across the Province
Prioritized response focused on critical infrastructure, number of people
and main lines followed by smaller areas
Emergency Operations Centre coordinated with Hydro One
Primary communication through Hydro One outage map, mobile app and
website
Declaration of Municipal Emergency does not prioritize Hydro One's
response
Hydro One scaled up24-hour restoration response with additional mutual
aid from utility providers within Ontario and outside of the province
Local Impact (Residents and Businesses)
Prolonged loss of power presented issues with provision of water, home
heating, food spoilage, and flooding which was compounded by impacts
on roadways, continued inclement weather, and telecommunication, as
well as changing hydro restoration timelines.
Size of Township geographically and scale of impacts presented logistical
challenges for door to door supports.
Many residents and businesses face losses with damage to property.
Significant damage to and from trees resulting in need for restoration work
to properties, much of which is excluded from most insurance policies
Given the prolonged outages and interruptions, many residents were not
able to access communications .
Public Works/Operations
Mutal aid enacted Sunday, March 30th. Additional
crews and equipment were sent from the Towns of
Bradford West Gwillimbury, New Tecumseth, Wasaga
Beachand Midland.
Additional contracted services were also engaged.
Crews working around the clock.
Initial objective to open roadways focusing on arterial
(concession roads first) for emergency purposes.
Operations crews require Hydro One to address
poles/wires before roads could be opened.
Some localized flooding experienced following heavy
rains but was minimal due to Operations focus on
addressing priority drainage infrastructure over the past
several years.
Monday, March 31st -Status
ofRoadway
Note:Mapsaregeneralized to depict restrictions which
were in variable conditions from 1 lane restriction to full
closure.
Tuesday, April 8 -Status of
Roadway
*Sugarbush area is partially accessible with a number ofrestrictions as
Hydro One completes their restoration work. Once Hydro One has
completed their work, Townships Operations team will focus clearing
roadways.
Parks and Recreation
Staff re-deployed to assist with prioritized road response and Warming
Centre.
Flooding in basements of several Township facilities.
Arena was closed approximately 1 week early due to power outage.
Parks, trails and most facilities remain closed due to prioritized staff re-
deployment in recovery efforts.
Programs on hold per the above.
Current and short-term focus will be on community
development/mobilization, and opening of parks and trails in prioritized
manner. As status changes website and Township communication
channels will be updated.
Fire and Emergency Services
Throughout the response OMFES has:
Fire Chief serves as Community
the incidents.
Emergency Management Fire crews performed door-to-door
Coordinatorwellness checks in conjunction
Coordination of EOC / regional and with search and rescue staff from
provincialEMO on residents in several ofthe
Responded to 154 storm related hardest hit areas of the Township
calls .and known areas with vulnerable
Prepared and shared fire populationshaving canvased all of
prevention / life safety messages.Horseshoe Highlands, Hawkstone
Attended 4 structural fires within
and Fergus Hill.
the Municipality, 1 mutual aid Fire crews assisted with drone
response to Severn for a structure surveying of heavily damaged
fire and 1 mutual aid response to areas of the Township.
Springwater for a tractor trailer fire.
Volunteer firefighters committed
approx. 1900staff hours to handle
County Response
The County of Simcoe CEMCwas quick to activate the County EOC and call a
damage report.
response regarding assistance was provided as required. Oro-Medontehad a
County of Simcoe generator powering the north yard, utilized social services at
our Warming Center and welcomed a forestry crew for debris removal. An
arrangement for fuel was also created at the county yards on Orr Lake Rd. and
Snow Valley Rd.
EMO responded to the area and brought additional services with them.
Services utilized by our Municipality includedsearch and rescue crews through
OSARA, global medics who provided generator support for our Edgar tower
issue and drone surveying.
Additional/External Resources
Water sampling bottles from the MOH were made available for residents
at our Administration Building.
Food for the Warming Center was made available by Sharing place in
Orillia and Barrie Chamber of Commerce
Odyssey Medical provided blankets and staffing for our Warming Center
in addition to their call taking and response services.
The Hitch House provided potable water for residents
Mutual Aid was provided to our Operations crews by the Towns of
Bradford West Gwillimbury, Wasaga Beach, and New Tecumseth
The Ministry of Natural Resources supplied forestry crews for debris
removal and opening of roads
Community Support Warming Centre
Warming Centre Set Up / shower facilities established through
partnership with Horseshoe Resort Tuesday April 1, 2024.
Partnership with the Sharing Place (Orillia), Barrie Chamber of
Commerce for provision of food and beverages and blankets.
Social / Medical Services County of Simcoe social services and
paramedic services supplemented by EMO resources and Odyssey
Medical.
Approximately 500 people accessed services.
50 food hampers and approximately 80 cases of water provided to
families and individuals.
Warming Centre was discontinued April 9, 2025, as most areas have had
power restored.
Community Support 2-1-1/Odyssey Medical
April 2nd -2-1-1 engaged to respond to questions from Oro-Medonte
24/7 Storm Helpline established
April 3rd -Odyssey Medical engaged and ready to respond to requests for
service forwarded by 2-1-1. Live Google Doc prepared with questions and
answers for use by 2-1-1
April 3rd -Neighbours Helping Neighbours Program initiated with
2-1-1 and Odyssey Medical
Odyssey Medical provided :
Transportation to designated Warming Centre
Door-to-Door welfare checks
Response Units with emergency supplies such as water, blankets,
flashlights, non-perishable snacks.
Experienced and trusted individuals with Mental Health or Crisis
training to support existing warming, community or operations centres
Connecting volunteers with those requesting services
Odyssey Medical
Odyssey Medical Requests for Services
Community Support Overview
General Assistance & Debris Removal
Transportation -11 Generator Repairs& Refills
Neighbours Helping Neighbours -Tree Cutting & Removal
10 Chainsaw Repairs
Door Knocks /Wellness Checks -Resident & Livestock
65 Water and Food Needs
Call Taker Hours - 179 Wellness Checks
Outreach Responder Hours -112
Administrative Hours -487
Total Hours Supporting the
Community 487
Helpline Call TrendsHelpline Call Trends
211 Contact
Support
Local Trades to Emotional
Assist with Support to
Residents seeking Residents feeling Residents feeling
Specialized Residents in
NeedsNeed
informationoverwhelmedoverwhelmed
Direct
Helpline
Support
Residents trying to
Directing
Neighbours
Residents seeking Residents seeking
Resident to
Helping
navigate the financial
Emergency
Neighbours
commercial referralscommercial referrals
Financial
Resources
impact
Support
Outreach
Resources with
Local Warming
Centres
Resident Impact That Matters
Responded to a 55 y/o male resident with Autism Responded to a female resident (single mom)
feeling uneasy:feeling anxious & worried:
Mental health interventionHousehold with 6 kids
Defused family dynamic with concerned siblingProvided food & fuel donation for generator
Ensured devices were charged and food supplies Performed a series of follow-up checks until
were adequateresident said she was back on her feet
Responded to an elderly male resident Responded to a male farmer seeking help for
overwhelmed with the state of his property:livestock:
Mental health interventionResident growing concerned for his small sized
Surveyed property damage to rule out immediate farm
dangersResident cooperative in providing his own
Followed-up daily until resident stated he was buckets, simply needed help to get them filled
feeling more settledDoorstep delivery was provided by the helpline
personnel
Environmental Services / Municipal Water
Systems
Environmental Services staff have provided uninterrupted essential services
No relaxation of provincial requirements (water, wastewater, stormwater)
All municipal drinking water systems:
Operated on secondary backup generator power from March 28-April 4. As of
April 9, 2025 all power has been restored. Staff monitoredgenerator activity,
maintenance and repair multiple times daily until transitioned back to utility
power at each site;
No boil water advisories or adverse drinking water conditions encountered or
reported;
Environmental Services staff worked 24 hours per day in shifts between March 29-
April 4, addressing communications failures (communication towerfaults and related
SCADA impacts as a result of the storm) and the legislative requirement to physically
attend each site every hour to manually monitor/record disinfection and system
control . Systemcommunication wasrestored to all systems late afternoon April 4,
fully reinstatingSCADA (supervisory control and data acquisition).
Staff continue completingunderground emergency utility locates in accordance with
provincial legislation, including after hours locating service.
Brush removal
The Township understands the challenges of clean up efforts facing many
residents.
With the volume of downed trees/brush throughout Oro-Medonte, safety is a
top priority.
To conduct this large-scale clean-up as efficiently as possible, the Township
needs to continue with its duties while minimizing interruptions.
The Township is asking to please not push brush onto Township roads and
shoulders doing this significantly slows down Township storm clean-up
operations
The Township of Oro-Medonte crews and contractors do not have the
resources to provide curbside brush and debris pick-up/collection at
this time.
With themajority ofTownship roads now open
removal of roadside hazards from Municipal road allowances.
Brush removal
Similar to organics, recycling, and garbage collection, the County of
Simcoe is responsible for yard waste (brush, leaves, etc.) collection.
Effective Monday April 7th, the County of Simcoe deployed yard waste
collection services prioritizing the most impacted areas of the region,
including Oro-Medonte
It is important to understand that from April 7th -25th only brush will be
accepted for curbside County of Simcoe collection, not bagged leaf and
yard waste, or bagged brush.
The County of Simcoe is also offering free brush and debris drop-off at
waste sites until May 31st
simcoe.ca/icestorm for timely and updated information.
Municipal Disaster Relief Assistance
Guidelines to apply for Municipal Disaster Recovery Assistance (MDRA) | ontario.ca
Province of Ontario program to help municipalities recover from extraordinary
costs after a natural disaster.
Administered through Ministry of Municipal Affairs and Housing.
The Minister has to activate the program based on evidence showing that the
event meets the eligibility criteria for Municipal Disaster Recovery Assistance.
This program does not replace insurance, nor does it cover costs that would have
been incurred anyway.
Eligibility Requirements:
experienced a sudden, unexpected and extraordinary natural disaster
have costs over and above regular budgets (incremental costs) that can be
clearly linked to the disaster and must be equal to or greater than 3% of the
passed a resolution of council
submitted an initial Municipal Disaster Recovery Assistance claim
Municipal Disaster Relief Assistance
Municipalities must track expenses and submit along with other required
documentation to the Ministry within 120 days of the natural disaster (in
th
the case of the 2025 Ice Storm July 28)
The decision to activate is made upon receipt, review, evaluation and
processing of the municipal submission. There is no guarantee that the
program will be activated nor that all expenses submittedwill
beapproved.
If a municipality reaches the 3% minimum spending threshold with
approved expenses and the Minister activates the program,
reimbursement at a rate of 75% maybe provided for those approved costs
up to the 3% level and at 95% for those approved costs over the 3% level.
Township staff have met with Provincial staff on multiple occasions to
better understand the program.
The Township began tracking storm response expenses immediately and
tracking is ongoing.
Disaster Recovery Assistance for Ontarians
Guidelines to apply for Disaster Recovery Assistance for Ontarians (DRAO) | ontario.ca
Province of Ontario Program to help people affected by natural disaster get back on
their feet.
Administered through Ministry of Municipal Affairs and Housing.
Homeowners, residential tenants, small business owners, farmers and not-for-profit
organization maybe able to apply to the Province for assistance.
The Minister has to activate the program for a specific area for a specific period of
time.
This program does not replace insurance.
A Natural Disaster must be sudden and unexpected and cause costly and widespread
damage to eligible private property.
Township staff have met with Provincial staff on multiple occasions to better
understand the program and advocate for our residents, businesses and
organizations.
The Township is currently gathering information to advocate to the Province and the
Minister that Oro-Medonte Township should be declared an activation area.
Economic Development Response
Staff have outreached via email and phone to:
-our business community, farming & agricultural community, and non-profit
community to better understand the challenges they are and have faced as a
result ofthe storm;
-our Economic Development partners at various levels of government seeking
their support immediate and into the future with programs and
communication;
-the local Community Futures Development Corporation (Orillia Area CDC)
regarding possible programs and support both from them and possibly from
their federal funding agency (FedDev);
-our local Chamber of Commerce and Chambers of Commerce from
neighbouring municipalities seeking support with communication and supplies
for our warming centre.
Our engagement with the business community is ongoing as we continue to
advocate on their behalf with local, provincial and federal organizations and
governments.
Communications
served as the main source for timely, accurate, and up-to-date
information following a repository approach.
Timely updates are provided through all Township. communications
information provided by Hydro One pertaining to power restoration.
Communication Methods
Township website
Media partners(local and GTA
Sharing of Township information
rd
with Administrators of 3party
community Facebook
Updates through e-mail newsletter groups/pages for pushing out to
to individuals who subscribe to the groups
Council Highlights & Township
Updates e-newsletter (4 updates
Communications
Media Interviews Mayor Greenlaw
CTV Barrie 4(leading story on the 6PM news on April 7, 2025)
Insert picture of Mayor
CP24 2 (live television)
Greenlaw with Hydro One
CBC News 1
CBC Ontario Morning 1 (live radio)
CBC Here & Now 1 (live radio)
Various articles written by Simcoe.com and Village media with
information/direct quotes from Mayor Greenlaw
Meetings regarding community support
April 2, 2025 MPP Jill Dunlop (Minister Emergency Preparedness/response
and MPP Doug Downey (Attorney General)
April 3, 2025 David LebeterCEO, Hydro One
April 4, 2025 Hon. Doug Ford and Provincial Ministers
Next Steps
Continue to address hazards and clean-up of debris from roadways in
prioritized manner.
Continue recovery and opening of parks, trails and facilities.
Expand Neighbours Helping Neighbours program and community
engagement to assist residents requiring assistance.
Work with the County of Simcoe to support residential brush and debris
pick up.
Council consideration of a motion to advocate for provincial support on
behalf of impactedresidents, businesses and organizations.
Continue to review and advance application/cases for funding (Hydro
One Grant and Municipal Disaster Relief Assistance Program) and
advocate for upper tier financial assistance.
Commence review of response for continuous improvement /
emergency management
Continue to provide updates to community through Township
communication channels.
14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
th
74 Annual General Meeting
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
120 Bayview Parkway, Newmarket
Meeting Minutes
Members Present
Councillor A. Courser, Councillor F. Drodge, Councillor A. Eek, Mayor R. Greenlaw, Councillor S.
Harrison-McIntyre, Chairman E. Jolliffe, Councillor C. Pettingill, Mayor M. Quirk, Councillor C.
Riepma, Councillor Roy-DiClemente, Councillor M. Thompson, Deputy Mayor and Regional
Councillor T. Vegh, Councillor E. Yeo
Members Absent
Councillor P. Ferragine, Regional Councillor B. Garrod, Councillor J. Gough, Councillor D. Le Roy,
Mayor I. Lovatt, and City of Orillia
Staff Present
R. Baldwin, T. Barnett, A. Brown, M. Critch, A. Cullen, P. Davies, G. Peat, N. Hamley, C. Sharp, C.
Taylor, K. Toffan, K. Yemm
Guests in Attendance
L. Bigioni, M. Rabeau, A. Tromanhauser
I. Acknowledgement of Indigenous Territory
Chair Riepma acknowledged the Lake Simcoe watershed as traditional Indigenous territory and
thanked all generations of Indigenous peoples for their enduring and unwavering care for this
land and water.
II. ChairWelcome
th
Chair Riepma welcomed everyone to the 74 Annual General meeting of the Lake Simcoe
Region Conservation Authority.
Chair Riepma welcomed new Board member from the Regional Municipality of York, Chairman
and CEO Eric Jolliffe, who has been appointed in place of Chairman Wayne Emmerson, who
retired at the end of November 2024.
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14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
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Meeting Minutes
Page 2
Roll Call 2024 Board Members
The 2024 Board Members introduced themselves and advised which municipality they
represent. Chair Riepma mentioned members who were not in attendance.
III. Declarations of Pecuniary Interest and Conflict of Interest
None noted for the meeting.
IV. Approval of Agenda
Moved by: M. Thompson
Seconded: T. Roy-DiClemente
BOD-001-25 Resolved That the content of the Agenda for the Lake Simcoe Region
th
Conservation 4 Annual General Meeting held on Friday, January 24, 2025
be approved as presented. Carried
V. Adoption of Minutes
a) Board of Directors
Moved by: S. Harrison-McIntyre
Seconded by: R. Greenlaw
BOD-002-25 Resolved That the minutes of the Board of Directors Meeting No. BOD-10-24
held on Friday, December 20, 2024 be approved as circulated. Carried
VI. 2024 Year-end Presentations
a) 2024 Year in Review
Chief Administrative Officer, Rob Baldwin, congratulated staff on their many accomplishments
of 2024, noting that staff are the reason for our success and what a privilege and honour it is to
lead such a talented team. CAO Baldwin shared a video that captures the many highlights and
accomplishments from 2024. To view the video, please click this link: 2024 Year in Review Video
These highlights and accomplishments are also captured in the 2024 Annual Report Infographic
Moved by: A. Eek
Seconded by: R. Greenlaw
BOD-003-25 Resolved That the presentation by Chief Administrative Officer, Rob Baldwin,
be received for
information. Carried
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14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 3
b) 2024 Restoration Accomplishments
2024 accomplishments, noting that the Conservation Authority funded over 100 restoration
projects in 2024. A variety of critical on-the ground projects were completed, including
stormwater retrofits, low impact development features, community action projects, wetland
habitat creation and agricultural projects. Projects are tracked for Key Performance Indicators,
and these accomplishments include over 33 hectares of land being restored, over 3,960 metres
of streambank being planted/stabilized, and 75% increased biodiversity and enhanced
pollinator habitat.
To view this presentation, please click this link: 2024 Restoration Accomplishments
Presentation
Moved by: C. Pettingill
Seconded by: M. Thompson
BOD-004-25 Resolved That the presentation by Manager, Restoration, Christa Sharp,
be received for
information. Carried
Staff Report No. 01-25-BOD regarding the
was included in the agenda.
Moved by: C. Pettingill
Seconded by: M. Thompson
BOD-005-25 Resolved That Staff Report No. 01-25-BOD regarding the Restoration
be received for information. Carried
VII. 2024 Business is Concluded
Chair Riepma concluded the business of 2024 and declared the Chair vacant.
Moved by: T. Vegh
Seconded by: M. Quirk
BOD-006-25 Resolved That the Board of Directors conclude the business of 2024; and
Further That the Chair be declared vacant. Carried
VIII. 2025 Business
The 2025 Business portion of the meeting was called to order by the Conservation
Chief Administrative Officer, Rob Baldwin.
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14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 4
Roll Call 2025 Board Members
The 2025 Board Members introduced themselves and advised which municipality they
represent. CAO Baldwin mentioned members who were not in attendance.
IX. Election of Officers
CAO Baldwin conducted the election of officers. He outlined the general rules, noted that
positions are required for Chair and Vice Chair for 2025, and only appointed members of the
Board of Directors may be nominated.
X. Election of Officers 2025
A. Appointment of Scrutineers
Moved by: A. Eek
Seconded by: T. Roy-DiClemente
BOD-007-25 Resolved That in the event of a vote by ballot, Mr. Mike Rabeau and Mr.
Andrew Tromanhauser will act as scrutineers; and
Further that all ballots be destroyed following the election. Carried
B. Election of Chair and Vice Chair for 2025
i. Chair of the Authority
Councillor Clare Riepma was nominated for the position of Chair by Councillor Pettingill.
Nominations were called for three times. No further nominations were put forward.
Moved by: R. Greenlaw
Seconded by: F. Drodge
BOD-008-25 Resolved that the nominations for the position of Chair be closed. Carried
Councillor Riepma accepted the nomination for the position of Chair, and CAO Baldwin offered
congratulations to Councillor Riepma as the 2025 Chair.
ii. Vice Chair of the Authority
Mayor Randy Greenlaw was nominated for the position of Vice Chair by Councillor Yeo.
Nominations were called for three times, and no further nominations were put forward.
Moved by: C. Pettingill
Seconded by: A. Eek
BOD-009-25 Resolved that the nominations for the position of Vice Chair be closed.
Carried
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14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 5
Mayor Greenlaw accepted the nomination for the position of Vice Chair, and CAO Baldwin
congratulated Mayor Greenlaw as the 2025 Vice Chair.
Chair Riepma chaired the remainder of the meeting.
C. Appointment of the Regulations Sub-committee for 2025
In the event of a Hearing by the Board of Directors under Ontario Regulation 41/24, a
Regulations Sub-Committee is formed to review the circumstances and report to the Board.
Moved by: E. Jolliffe
Seconded by: M. Quirk
BOD-010-25 Resolved that the Chair and Vice Chair, along with the Member representing
the local municipality in which the application under Ontario Regulation 41/24 is received
shall be members of the sub-committee to review applications and report to the Board of
Directors. Carried
D. Appointment to Conservation Ontario for 2025
The Chair, or his/her designate, and the Chief Administrative Officer represent the Conservation
Authority Chair Riepma agreed to represent the
Conservation Authority for 2025.
Moved by: M. Thompson
Seconded by: T. Vegh
BOD-011-25 Resolved that the 2025 Chair, Councillor Clare Riepma, be appointed as the
Conservation
Further that the Chief Administrative Officer be the alternate delegate. Carried
E. Appointment to the Lake Simcoe Conservation Foundation Board of Directors for 2025
Chair Riepma advised that the Chair and Vice Chair or their designates are appointed to the
Lake Simcoe Conservation Foundation Board of Directors.
Moved by: T. Roy-DiClemente
Seconded by: S. Harrison-McIntyre
BOD-012-25 Resolved that Chair Riepma and Vice Chair Greenlaw be appointed to the
Lake Simcoe Conservation Foundation Board of Directors for 2025. Carried
F. Appointment of Solicitors for 2025
The Conservation Authority utilizes the services of five (5) legal firms; namely, Stiver Vale for
general administrative advice and land management; Hicks Morley for employment and labour
related matters; HHL Law Firm (formerly Hill Hunter Losell) for floodplain regulation advice;
Page 138 of 191
14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
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Friday, January 24, 2025
Meeting Minutes
Page 6
Barriston LLP for general administrative and regulations advice; and Beard Winter for floodplain
regulation advice, litigation and real estate.
Moved by: A. Eek
Seconded by: F. Drodge
BOD-013-25 Resolved that Stiver Vale, Hicks Morley, HHL Law Firm, Barriston Law and
2025. Carried
G. Signing Officers for 2025
Each year the Conservation Authority appoints four signing officers: namely, the Chair, the Vice
Chair, the Chief Administrative Officer and the General Manager, Corporate and Financial
Services/CFO.
Moved by: M. Thompson
Seconded by: T. Roy-DiClemente
BOD-014-25 Resolved that an account in the name of Lake Simcoe Region Conservation
Authority (hereinafter
Further that the , Vice Chair, the Chief Administrative Officer/Secretary-
Treasurer, and the General Manager, Corporate and Financial Services/CFO, or any two of
them are hereby authorized to sign, make, draw, accept, endorse and deliver cheques,
promissory notes, bills of exchange, orders for the payment of money and such
agreements and instruments as may be necessary or useful in connection with the
operation of the said account; and
Further that any one of the above-mentioned officers is hereby authorized for and in the
name of the Organization to endorse and transfer to the Bank for deposit or discount with
or collection by the Bank (but for the credit of the Organization only) cheques, promissory
notes, bills of exchange, orders for the payment of money and other instruments, to
arrange, settle, balance and certify all books and accounts with the Bank and to sign
receipts for vouchers. Carried
H. Borrowing Resolution
The borrowing resolution authorizes the Conservation Authority to borrow an amount up to
$500,000.
Moved by: E. Jolliffe
Seconded by: A. Courser
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14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 7
BOD-015-25 Resolved that signing officers for the Lake Simcoe Region Conservation
Authority be empowered to borrow up to $500,000 on an Operating Loan Agreement, as
required, for administration and/or capital expenditures. Carried
X. Year 2025 Presentations
a) 2025 Capital and Operating Budget
General Manager, Corporate and Financial Services/CFO, Mark Critch, provided an update on
the 2025 Proposed Capital and Operating Budget, reminding Board members that in
December 2024, they had approved the 2025 proposed Capital and Operating Budget for
circulation to all participating and specified municipalities. Following which, the proposed
budget was circulated to all participating and specified municipalities and was posted on the
-day review period.
To view this presentation, please click this link: 2025 Capital and Operating Budget Presentation
Moved by: A. Eek
Seconded by: M. Quirk
BOD-016-25 Resolved That the presentation by General Manager, Corporate and
Financial Services/CFO, Mark Critch, regarding an overview of the 2025 Draft Capital and
Operating Budget be received for information.
Included in the agenda was Staff Report No. 02-25-BOD regarding the 2025 Draft Capital and
Operating Budget in accordance with Ontario Regulation 402/22. Carried
Moved by: A. Eek
Seconded by: M. Quirk
BOD-017-25 Resolved That Staff Report No. 02-25-BOD regarding the Conservation
Further that the 2025 Capital and Operating Budget and all projects therein be adopted:
and
Further that staff be authorized to enter into agreements and/or execute documents with
private sector organizations, non-governmental organizations or governments and their
agencies for the undertaking of projects for the benefit of the Conservation Authority and
funded by the sponsoring organization or agency, including projects that have not been
provided for in the approved budget; and
Further that as required by O.Reg 402/22: Budget and Apportionment this
recommendation and the accompanying budget documents, including the schedule of
Category 1 Mandatory levies, be approved by weighted votes. Carried
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14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 8
Ontario Regulation 402/22: Budget and Apportionment, requires that the budget be approved
through the following three separate weighted votes:
1. Category 1 Mandatory Levy for delivery of Lake Simcoe Protection Act and Plan;
2. Other Category 1 Core Mandatory Levy; and
3. Overall 2025 Budget.
The three required weighted votes were conducted, and the 2025 Capital and Operating Budget
was unanimously approved by those in attendance. The voting results are captured in the
following table:
Category 1 Yea/ Category 1 Yea/ Overall 2025 Yea/
Representative
LSPA Nea Other Nea Budget Nea
Councillor A. Courser
10.63% Yea 11.80% Yea 11.80% Yea
City of Barrie
Councillor F. Drodge
5.86% Yea 6.64% Yea 6.64% Yea
Town of Innisfil
Councillor A. Eek
7.14% Yea 7.14% Yea 7.14% Yea
York Region (King)
Councillor P. Ferragine
6.45% Absent 7.54% Absent 7.54% Absent
Town of Bradford West Gwillimbury
Regional Councillor B. Garrod
2.51% Absent 2.76% Absent 2.76% Absent
Durham Region (Uxbridge)
Councillor J. Gough,
1.11% Absent 1.31% Absent 1.31% Absent
Township of Ramara
Mayor R. Greenlaw (Vice Chair)
1.63% Yea 1.43% Yea 1.43% Yea
Township of Oro-Medonte
Councillor S. Harrison-McIntyre
0.73% Yea 0.69% Yea 0.69% Yea
Town of New Tecumseth
Chairman E. Jolliffe
7.14% Yea 7.14% Yea 7.14% Yea
York Region (at Large)
Councillor D. Le Roy
2.51% Absent 2.767% Absent 2.76% Absent
Durham Region (Scugog)
Mayor I. Lovatt
7.14% Absent 7.14% Absent 7.14% Absent
York Region (Whitchurch-Stouffville)
Councillor C. Pettingill
2.51% Yea 2.76% Yea 2.76% Yea
Durham Region (Brock)
Mayor M. Quirk
7.14% Yea 7.14% Yea 7.14% Yea
York Region (Georgina)
Councillor C. Riepma (Chair)
10.63% Yea 11.80% Yea 11.80% Yea
City of Barrie
Councillor T. Roy-DiClemente
7.14% Yea 7.14% Yea 7.14% Yea
York Region (East Gwillimbury)
Councillor M. Thompson
7.14% Yea 7.14% Yea 7.14% Yea
York Region (Aurora)
Page 141 of 191
14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 9
Category 1 Yea/ Category 1 Yea/ Overall 2025 Yea/
Representative
LSPA Nea Other Nea Budget Nea
Dep Mayor/Reg Councillor T. Vegh
7.14% Yea 7.14% Yea 7.14% Yea
York Region (Newmarket)
Councillor E. Yeo
1.88% Yea 0.50% Yea 0.50% Yea
City of Kawartha Lakes
Not Not
City of Orillia 3.56% Absent
Applicable Applicable
100.00% 100.00% 100.00%
b) 2025 Annual Priorities
Chief Administrative Officer, Rob Baldwin, provided an overview of the Conservation
are the continuation of multi-year priorities, such as the New Nature Centre at Scanlon Creek
Conservation Area, the management of the Lake Simcoe Conservation Preserve in the Town of
Georgina, the continuation of critical lake ecology research, finalization of watershed indicators,
n
indigenous framework, developing a talent management strategy, rebranding, conducting a
flood and low water response audit, and a targeted conservation authorities advocacy strategy,
are new for 2025 and some will continue into 2026.
To view this presentation, please click this link: 2025 Annual Priorities
Moved by: E. Jolliffe
Seconded by: E. Yeo
BOD-018-25 Resolved That the presentation by Chief Administrative Officer, Rob
for
information. Carried
Staff Report No. 03-25-was
included in the agenda.
Moved by: E. Jolliffe
Seconded by: E. Yeo
BOD-019-25 Resolved That Staff Report No. 03-25-BOD regarding the Conservation
. Carried
XI. Hearings
There were no Hearings scheduled for this meeting.
Page 142 of 191
14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of Directors Meeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 10
XII. Deputations
There were no Deputations scheduled for this meeting.
XIII. Determination of Items Requiring Separate Discussion
XIV. Adoption of Items Not Requiring Separate Discussion
Items No. 1 and 2 were identified under items not requiring separate discussion.
Moved by: T. Vegh
Seconded by: A. Eek
BOD-020-25 Resolved That the following recommendations respecting the matters listed
staff be authorized to take all necessary action required to give effect to same. Carried
a) Monitoring Report Planning and Development Applications for the Period January 1
through December 31, 2024
BOD-021-25 Resolved that Staff Report No. 04-25-BOD regarding the total number of
development applications for the period January 1 through December 31, 2024 be
received for information. Carried
b) 5
BOD-022-25 Resolved that Staff Report No. 05-25-
Meeting Schedule for 2024 be received; and
Further that the proposed schedule be approved. Carried
th
In accordance with the approved schedule, remaining 2025 meetings will be held March 28,
rdthththth
May 23, July 25, September 26, November 28, and December 19.
XV. Consideration of Items Requiring Separate Discussion
No items remained for separate discussion.
XVI. Closed Session
The Board moved to Closed Session to deal with a confidential legal matter.
Moved by: M. Thompson
Seconded by: T. Vegh
BOD-023-25 Resolved That the Board move to Closed Session to deal with a confidential
legal matter; and
Page 143 of 191
14.a) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Board of DirectorsMeeting No. BOD-01-25
Friday, January 24, 2025
Meeting Minutes
Page 11
Further that the Chief Administrative Officerandmembers of the Executive Leadership
Team remain in the meeting for the discussion.Carried
The Board rose from Closed Session to report findings.
Moved by: S. Harrison-McIntyre
Seconded by: F. Drodge
BOD-024-25 ResolvedThatt he Board rise from Closed Session and report findings.
a)/ƚƓŅźķĻƓƷźğƌ\[ĻŭğƌağƷƷĻƩ
Confidential Staff Report No. 06-25-BOD wassent to Board members prior to the meeting.
Moved by: A. Courser
Seconded by: M. Thompson
BOD-025-25 ResolvedThat the Confidential Staff Report No. 06-25-BOD regarding a
confidential legal matter be received for information.Carried
XVII.Other Business
Vice Chair Greenlawadvised thaton January 22, 2025, his Council, the Township of Oro-
Medonte, passed a resolution to begin discussions around the amalgamation of their two
conservation authorities; namely, Lake Simcoe Region Conservation Authority and Nottawasaga
Valley Conservation Authority. Questions were raised by Board members regarding the process,
and CAO Baldwin explained that there is a provision in the Conservation Authorities Act for such
an amalgamation,and that it is a member municipality driven process with the passing of the
resolution being the first step. CAO Baldwin noted that as more details become available, Board
members will be kept informed.
XVIII.Adjournment
Moved by:C. Pettingill
Seconded by:M. Quirk
BOD-026-25 Resolved That the meeting be adjourned at 11:13a.m.Carried
Rob Baldwin
Councillor Clare Riepma
Chief Administrative Officer
Chair
Page 144 of 191
14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
02-25-BOD Amended Agenda Minutes
Nottawasaga Valley Conservation Authority
Friday February 28, 2025EST
Attendance
Present:
Cllr. Joe Belanger, Wasaga Beach (Town);Cllr. June Porter, The Blue
Mountains (Town); Vice-Chair Jonathan Scott, Bradford West Gwillimbury
(Town); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr. Pieter
Kiezebrink, Essa (Township); Mayor Scott W. Anderson, Adjala-Tosorontio
(Township); Cllr. Christopher Baines, Collingwood (Town); Cllr. Nicole Cox,
New Tecumseth (Town); Cllr. Richard Schell, Oro-Medonte (Township);
Deputy Mayor Paul Van Staveren Clearview (Township)–departed at
11:00am;Cllr. Kevin Eisses, Innisfil (Town); Mayor Darren White, Melancthon
(Township); (Town); Cllr. Ralph Manktelow, Mono (Town);Cllr. Kyle Fegan,
Shelburne (Town); Cllr. Gary Harvey, Barrie (City); Cllr. Patricia Clark,
Mulmur (Township)–departed at 10:20am;Chair Gail Little, Amaranth
(Township)
NVCA Staff:
Sheryl Flannagan, Interim CAO/Director, Corporate Services; Chris Hibberd,
Director, Watershed Management Services; Kyra Howes, Director,
Conservation Services;Ian Ockenden, Manager, Watershed Science; Dalia Al-
Ali, Manager, Engineering Services; Tyler Mulhall, Planner; Ben Krul,
Manager, Development Planning & Permits;Naomi Saunders, Manager,
Environmental Education–departed at 10:20am; Kerry Jenkins,
Administrative Assistant/Recorder
Absent:
Cllr Phil Fisher, Springwater (Township)
1.Events
March Break Camp Tiffin
Led by NVCA’s environmental educators, Camp Tiffin isan outdoor camp
designed to enhance your child’s knowledge, understanding and
appreciation of the natural world and our amazing planet.
Activities may include wilderness survival skills, kick sledding, wildlife
discovery and learning how maple syrup is made!
Our staff have been excited to plan some winter camp activities which will
be full of outdoor adventures.
1
Page 145 of 191
14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
Date: March 10 –14, 2025
Location: Tiffin Centre for Conservation
Spring Tonic Maple Syrup Festival
Hosted in partnership with the Rotary Club of Barrie, the Spring Tonic Maple
Syrup Festival at the Tiffin Conservation Area is a tradition spanning more
than three decades.
Visitors will take a trip back in time to explore how maple syrup was made
in the past. After that, they will return to current times and see how maple
syrup is made today! End your tour with a pancake and sausage breakfast
with fresh maple syrup. Prices for most activities are included in the
admission fees.
Date: April 5 – 6, 2025
Location: Tiffin Centre for Conservation
Tiffin Nature School
At Tiffin Nature School, children aged 2.5 to 10 are invited to explore and
connect with the natural world. We nurture their innate curiosity, offering
immersive outdoor experiences that inspire discovery and growth.
Dates: Tuesdays & Thursdays until May 29, 2025
Location: Tiffin Centre for Conservation
2. Call to Order
Chair Scott called the meeting to order at 9:02am.
3. Land Acknowledgement
Nottawasaga Valley Conservation Authority Board acknowledges that we are
situated on the traditional land of the Anishnaabeg people. The Anishnaabeg
include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as
the Three Fires Confederacy. We are dedicated to honouring Indigenous
history and culture and committed to moving forward in the spirit of
reconciliation and respect with all First Nation, Métis and Inuit people.
4. Declaration of Pecuniary and Conflict of Interest
5. Motion to Adopt the Agenda
Recommendation:
RES: 12-25
Moved by: Cllr. Joe Belanger
Seconded by: Cllr. Nicole Cox
RESOLVED THAT: the agenda for the Board of Directors meeting #02-25-
BOD dated on February 28, 2025 be approved as amended.
Carried;
6. Chair's Update
Chair Scott shared his updates.
2
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14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
7. Announcements
8. Presentations
8.1. Environmental Education Program from Naomi Saunders,
Manager, Environmental Education
Naomi Saunders, Manager, Environmental Education conducted a
presentation regarding NVCA's Environmental Education Program.
Recommendation:
RES: 13-25
Moved by: Cllr. Christopher Baines
Seconded by: Mayor Darren White
RESOLVED THAT: the Board of Directors receive this presentation as
presented.
Carried;
8.2. Program Overview from Chris Hibberd, Director, Watershed
Management Services
Chris Hibberd, Director, Watershed Management Services conducted
a presentation regarding Program Overview.
Recommendation:
RES: 14-25
Moved by: Mayor Scott W. Anderson
Seconded by: Cllr. Pieter Kiezebrink
RESOLVED THAT: the Board of Directors receive this presentation as
presented.
Carried;
9. Deputations
There were no deputations at this time.
10. Hearings
There were no hearings at this time.
11. Determination of Items Requiring Separate Discussion
Board members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
12. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
Recommendation:
RES: 15-25
Moved by: Deputy Mayor Paul Van Staveren
Seconded by: Cllr. Joel Loughead
3
Page 147 of 191
14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
RESOLVED THAT:agenda item number(s), 13.2, 13.5.1, 13.5.2, 13.5.4
and 13.5.5 was identified as requiring separate discussion, be referred for
discussion under Agenda Item #13; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
Carried;
13. Consent List
13.1. Adoption of Minutes
Recommendation:
Approved by Consent
RESOLVED THAT: the minutes of the Board of Directors meetings
10-24-BOD and 01-25-BOD dated on January 24, 2025 be approved.
13.2. Correspondence
Correspondence dated January 22, 2025 provided by Township of
Oro-Medonte regarding a resolution that was passed at Council
regarding amalgamation between NVCA and LSRCA.
13.3. In-Camera
Recommendation:
RES: 16-25
Moved by: Cllr. Nicole Cox
Seconded by: Cllr. Ralph Manktelow
RESOLVED THAT: this meeting of the Board of Directors No. 02-25-
BOD move into closed session at 10:25am to address matters
pertaining to:
A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
Authority; and,
FURTHER THAT: Interim CAO/Director, Corporate Services Sheryl
Flannagan; Director, Watershed Management Services Chris Hibberd;
Director, Conservation Services Kyra Howes and Administrative
Assistant, Kerry Jenkins to remain for discussion and recording
purposes.
Carried;
13.4. Out of In-Camera
Recommendation:
RES: 17-25
Moved by: Cllr. Kyle Fegan
Seconded by: Cllr. Christopher Baines
RESOLVED THAT: the Board of Directors rise from in-camera at
11:35am and report progress.
4
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14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
Carried;
13.4.1. Out of In-Camera
Recommendation:
RES: 18-25
Moved by: Cllr. June Porter
Seconded by: Cllr. Gary Harvey
WHEREAS: the Board of Directors is in receipt of
correspondence from Oro-Medonte Council that seeks to start
the amalgamation process between the NVCA and the Lake
Simcoe Region Conservation Authority (LSRCA) as outlined in
Section 11 of the C onservation Authorities Act; and
WHEREAS: NVCA and LSRCA serve distinct and separate
watersheds, each with unique ecological, planning and
regulatory considerations, including LSRCA’s additional
responsibilities under the Lake Simcoe Protection Act; and
WHEREAS: no independent, expert analysis has been
conducted to determine whether an amalgamation would
improve efficiency and service delivery or whether it may
instead result in increased costs, governance challenges,
operational inefficiencies or dilution of focus on the needs of
the individual watersheds; and
WHEREAS: Conservation Ontario has generally supported
maintaining the current structure of thirty-six Conservation
Authorities across Ontario, recognizing the value of locally
focused watershed management; and
WHEREAS: the NVCA is actively collaborating with other
Conservation Authorities and through a customer centric focus,
has been making improvements to processes and procedures,
therefore,
BE IT RESOLVED: that the NVCA Board of Directors opposes
the proposed amalgamation of NVCA and the LSRCA, as it has
not been demonstrated that such a change would benefit
watershed management, municipalities or the public; and
FURTHER THAT: the Board supports continued and enhanced
collaboration between NVCA and LSRCA to standardize
processes and procedures where feasible, particularly to assist
development and permit applicants whose activities fall within
municipalities that straddle both watersheds; and
FURTHER THAT: remains committed to working constructively
with Oro-Medonte and all NVCA member municipalities to
address and resolve any challenges, including planning and
permitting, in a fair, transparent and efficient manner; and
FURTHER THAT: a copy of this resolution with a letter from
the Chair be sent to all NVCA and LSRCA member
municipalities, the LSRCA Board and Conservation Ontario
Council.
Carried;
5
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14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
13.5.Staff Reports
13.5.1. Staff Report No. 01-02-25-BOD from Tyler Mulhall,
Planner regarding Permits
Recommendation:
RES: 19-25
Moved by: Cllr. Ralph Manktelow
Seconded by: Cllr. Kyle Fegan
RESOLVED THAT: NVCA Board of Directors receive Staff
Report No. 01-02-25-BOD that summarizes the permits issued
by staff for the period of January 1, 2024 to December 31,
2024.
Carried;
13.5.2. Staff Report No. 02-02-25-BOD from Ian Ockenden,
Manager, Watershed Science regarding 2022-2025 NVCA
Climate Action Plan
Recommendation:
RES: 20-25
Moved by: Mayor Darren White
Seconded by: Mayor Scott W. Anderson
RESOLVED THAT: The Board of Directors receive Staff Report
No. 02-02-25-BOD regarding the 2022-2025 NVCA Climate
Change Action Plan summary of progress in 2023 and 2024
goals for information.
Carried;
13.5.3. Staff Report No. 03-02-25-BOD from Tyler Boswell,
Planner and Ben Krul, Manager, Development Planning
and Permits regarding Procedures for the Implementation
of Ontario Regulation 41/24 Update
Recommendation:
Approved by Consent
RESOLVED THAT: The Board of Directors receive Staff Report
No. 03-02-25-BOD regarding proposed updated policies for
Procedures for the Implementation of Ontario Regulation
41/24.
13.5.4. Staff Report No. 04-02-25-BOD from Sheryl Flannagan,
Interim CAO/Director, Corporate Services regarding
Interim CAO Workplan
Recommendation:
RES: 21-25
Moved by: Cllr. June Porter
Seconded by: Cllr. Patricia Clark
RESOLVED THAT: the Board of Directors receive Staff Report
No. 04-02-25-BOD regarding the Interim CAO workplan.
6
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14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
Carried;
13.5.5. Staff Report No. 05-02-25-BOD from Tyler Boswell,
Planner and Ben Krul, Manager, Development Planning
and Permits regarding Planning and Regulations
Recommendation:
RES: 22-25
Mover: Cllr. Gary Harvey
Seconder: Mayor Scott W. Anderson
RESOLVED THAT: The Board of Directors receive Staff Report
No. 05-02-25-BOD regarding the proposed NVCA Planning and
Regulation Guidelines Update, as information.
Carried;
13.5.6. Staff Report No. 06-02-25-BOD from Maria Leung, Senior
Communications Specialist regarding Communications
Report
Recommendation:
Approved by Consent
RESOLVED THAT: Staff Report No. 06-02-25-BOD regarding
NVCA Communications – January 10, 2025 – February 14,
2025, be received.
14. Other Business
15. In-Camera
Recommendation:
RES: 23-25
Moved by: Cllr. Joe Belanger
Seconded by: Deputy Mayor Paul Van Staveren
RESOLVED THAT: this meeting of the Board of Directors No. 02-25-BOD
move into closed session at 11:47am to address matters pertaining to:
Labour relations or employee negotiations and;
FURTHER THAT: no NVCA Authority staff be in attendance.
Carried;
16. Out of In-Camera
Recommendation:
RES: 24-25
Moved by: Cllr. Christopher Baines
Seconded by: Cllr. Joe Belanger
RESOLVED THAT: the Board of Directors rise from in-camera at 11:51am
and report progress.
Carried;
17. Adjourn
7
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14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
Recommendation:
RES: 25-25
Moved by: Cllr. Gary Harvey
Seconded by: Mayor Darren White
RESOLVED THAT: this meeting adjourn at 11:52am to meet again on
March 28, 2025 or at the call of the Chair.
Carried;
8
Page 152 of 191
14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
04-25-Special Meeting Minutes
Nottawasaga Valley Conservation Authority
Monday March 17, 2025EDT
Attendance
Present:
Cllr. Joe Belanger, Wasaga Beach (Town);Cllr.
(Town); Chair Jonathan Scott, Bradford West Gwillimbury (Town); Cllr. Joel
Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Richard Schell, Oro-Medonte
(Township)-departed at 6:04pm; iew
(Township); ; Mayor Darren White, Melancthon
; Cllr. Gary Harvey, Barrie (City)-
departed at 5:28pm; ;Vice-Chair Gail Little,
Amaranth (Township)
Absent:
; Mayor Scott W. Anderson, Adjala-
Tosorontio (Township); Cllr. Christopher Baines, Collingwood (Town);Cllr. Ralph
1.Call to Order
Chair Scott called the meeting to orderat 5:03pm.
2.Motion to Adopt the Agenda
Recommendation:
RES: 26-25
Moved by: Cllr. Gary Harvey
Seconded by: Cllr. Nicole Cox
RESOLVED THAT: the Special Meeting agenda for the Board of Directors
meeting dated on March 17, 2025 be approved.
Carried;
3.In-Camera
Recommendation:
RES: 27-25
Moved by: Cllr. Gary Harvey
Seconded by: Cllr. Nicole Cox
RESOLVED THAT:this meeting of the Board of Directors Special Meeting
move into closed session at 5:03pm to address matters pertaining to:
Labour relations or employee negotiations and;
1
Page 153 of 191
14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
FURTHER THAT: no NVCA Authority staff be in attendance.
Carried;
4. Out of In-Camera
Recommendation:
RES: 28-25
Moved by: Cllr. Joe Belanger
RESOLVED THAT: the Board of Directors rise from in-camera at 6:16pm
and report progress.
Carried;
4.1. Out of In-Camera
Recommendation:
RES: 29-25
Moved by: Vice-Chair Gail Little
WHEREAS: the board confirm its decision to hire a new CAO as
discussed, and
FURTHER THAT:
confidential until announced by the chair.
Carried;
5. Adjourn
Recommendation:
RES: 30-25
Seconded by: Cllr. Nicole Cox
RESOLVED THAT: this meeting adjourn at 6:17pm.
Carried;
2
Page 154 of 191
14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
NVCAMarch2025Board MeetingHighlights
Next Meeting: April 25, 2025,held in person at the Tiffin Centre for Conservation
For the full meeting agenda,including documents and reports, visit .
the consultants desire to work with one
2024Annual Report
person throughout the project, this will be
placed on hold until the new CAO starts.
4Annual Report is now available.
Developing a backlog reduction strategy
The report highlights the work that NVCA staff
for Planning, Permitting, and Engineering
accomplished to protect and enhance the
Nottawasaga Watershed.
In 2024,the Board of Directors approved
staff to hire a contract engineering
Download the 2024Annual Report here
technicianto help reduce the Planning,
Permitting, and Engineeringfile review
Interim CAO Workplan Update
backlog. However, Staff were unable to find
a qualified contract engineering technician
Interim CAO announced an interim work plan
and have redirected those funds to the use
that addresses current challenges while
of peer reviews to assist with the backlog
positioning the organization for success under
instead of the contract position.
new leadership. Below is a summary of the
In addition, staff havecontinued to explore
updates under the four key priorities and
internal measures,such as triage and risk
commitments:
management to reduce the workload on
Strengthening Municipal relationships
engineering staff without compromising the
service standards.
Engaged with a number municipalities to
discuss development priorities and address
Short-Term Lease Renewal
concerns.
The Board of Directors approved NVCA to enter
Continued with 48-hour response protocol
into a 5-year lease agreement with Quality Sod
for issues raised by municipal partners.
Farms Ltd. to have overland access to Bear
Restoring and Enforcing Customer Service
Creek at the Utopia Conservation Area for the
Standards
purpose of agricultural irrigation.
Reviewed compliance with
Use of reserves for security upgrades
service strategy. No issues of concern were
identified and full strategy compliance goal
The Board of Directors approved the use of up
has been met within the Q1 of 2025.
to $18,000 for security upgrades at John L.
Jose Education Building, the John Hix
Evaluating Planning, Permitting, and
Conservation Administration Centre and the
Engineering processes
workshops located at the Tiffin Conservation
NVCA has identified a consultant to
Area.
complete a comprehensive evaluation of
planning, permitting, and engineering
process. The
start this process review by March 31, 2025
of this year, however, given the cost and
th
8195 8Line, Utopia, ON, L0M 1T0705-424-1479admin@nvca.on.ca
www.nvca.on.ca
Page 155 of 191
14.b) Nottawasaga Valley Conservation Authority re: Minutes of meetings ...
Upcoming Events
Spring Tonic Maple Syrup Festival
Hosted in partnership with the Rotary Club of
Barrie, the Spring Tonic Maple Syrup Festival at
the Tiffin Conservation Area is a tradition
spanning more than three decades.
Visitors can explore how maple syrup was made
in the past. After that, they will return to
current times and see how maple syrup is made
today! Ending the tour with a pancake and
sausage breakfast with fresh maple syrup.
Prices for most activities are included in the
admission fee.
Date: April 5 6, 2025
Location: Tiffin Centre for Conservation
Tiffin Nature School
At Tiffin Nature School, children aged 2.5 to 10
are invited to explore and connect with the
natural world. We nurture their innate curiosity,
offering immersive outdoor experiences that
inspire discovery and growth.
Dates: Tuesdays & Thursdays until May 29,
2025
Location: Tiffin Centre for Conservation
th
8195 8 Line, Utopia, ON, L0M 1T0 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca
Page 156 of 191
14.c) Correspondence from Jonathan Scott, Chair, Nottawasaga Valley Cons...
Nottawasaga Valley
Conservation Authority
April 4, 2025
Dear Mayors and Councils,
I am pleased to share an update from the Nottawasaga Valley Conservation Authority (NVCA).
Following an extensive search and unanimous board decision, NVCA has appointed Jennifer
Vincent as our new Chief Administrative Officer, effective May 5, 2025.
Jennifer brings nearly twenty-five years of senior leadership experience in environmental
science, management and public service, most recently as Executive Director of Ontario
Freshwater Management at the Canada Water Agency. She has worked extensively on
national and binational water-protection strategies, including for the Great Lakes, and
previously held leadership roles with Environment and Climate Change Canada, including
Director of the Science Policy Division. She recently moved to the Georgian Bay area, and we
are excited to welcome her to NVCA and look forward to introducing her to many of you in the
weeks ahead.
l stewardship, science-based policy and government
partner in conservation and sustainable development. Under her leadership, our goal is to be
recognized for our expertise, environmental protection and high-quality, efficient customer
service. Jennifer knows how to bring people together to find common ground and to get things
done while protecting the environment.
I also want to sincerely thank our Interim CAO and Director of Corporate Services, Sheryl
Flannagan, for her outstanding leadership during this transition period. Under her direction,
we made significant progress on the continuous improvement agenda we committed to at the
start of 2025.
In just the past few months, we have:
Cut our planning and permitting backlog in half, with a goal to cut it in half again by the
end of April and eliminate it entirely by July.
Introduced -track low-risk applications such as septic
and pool permits.
Implemented peer review practices to help expedite engineering and planning review of
older and more complex files.
Launched e-permitting, which improves the customer experience and saves an average
of forty-five minutes per file on the administrative side.
Strengthened our customer-service protocols to ensure timely, respectful and solution-
focused responses to applicants and municipal partners.
Nottawasaga Valley Conservation Authority
th
8195 8 Line, Utopia, ON L0M 1T0
T: 705-424-1479 F: 705-424-2115
A member of Conservation Ontario
Page 157 of 191
14.c) Correspondence from Jonathan Scott, Chair, Nottawasaga Valley Cons...
These changes are already having a measurable impact, and we are grateful for the support
and feedback many of you have provided. We are committed to continuing this work so
NVCA is a responsive, effective and efficient partner in supporting sustainable, safe
development across the watershed.
to meet with any municipality to hear your concerns, share updates and work together to
resolve any outstanding issues. Our goal is to be a trusted and practical partner to our
member municipalities.
Thank you again for your continued collaboration. I look forward to updating you further as
together.
Sincerely,
Jonathan Scott
Chair, Nottawasaga Valley Conservation Authority
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!
CITATION:!Ujoz!Upxotijq!Bttpdjbujpo!w!Upxotijq!pg!Ujoz-!3136!POTD!2689!
BARRIE COURT FILE NO.:!DW.34.556!
DATE:!31361435!
SUPERIOR COURT OF JUSTICE - ONTARIO
RE:!Ujoz!Upxotijq!Bttpdjbujpo!pg!Sftqpotjcmf!Tus!Pxofst-!Kbnjf.Mzo!Cboujoh-!Pmhb!
Lpmpejk-!Hfpshf!Lbsbpmjt-!Lbsbpmjt!Gbnjmz!Ipmejoht!Jod/-!Pmjwfs!Tibx-!Kbtpo!
Cbsibn-!37:2362!Poubsjp!Jod/-!Kvtujo!Kbnft!Usjtubo!Kpiotpo!
Bqqmjdbout!
!
AND:
Uif!Dpsqpsbujpo!pg!uif!Upxotijq!pg!Ujoz!
!!!!!!!Sftqpoefou!
!
BEFORE:!Uif!Ipopvsbcmf!Kvtujdf!I/!Mfjcpwjdi!
COUNSEL:!Kpiobuibo!Ofinfubmmbi!boe!Mbvsfo!Xfbwfs-!gps!uif!Bqqmjdbout!
Tbsbi!Ibio-!Nbuu!Ipehtpo!boe!Fnfstpo!Xbshfm-!gps!uif!Sftqpoefou!!
!
HEARD:!Pdupcfs!5-!3135!
!
REASONS FOR DECISION
!
\\2^ Uif!bqqmjdbout!ibwf!cspvhiu!uijt!bqqmjdbujpo!up!rvbti!mjdfodjoh!cz.mbxt!fobdufe!cz!uif!
s
.mbx!po!Bvhvtu!
22-!3133/!Ju!xbt!bnfoefe!po!Bvhvtu!42-!3133/!!!
\\3^ Uifsf!jt!op!ejtqvuf!uibu!uif!Upxotijqt!{pojoh!cz.mbxt!bmmpx!uif!qspqfsujft!up!cf!sfoufe!
bt!tipsu.ufsn!sfoubmt/!Uif!bqqmjdbout!tvcnju!uibu!uif!jnqvhofe!cz.mbxt!bsf-!jo!fggfdu!b!
ejthvjtfe!{pojoh!cz!mbx!boe!bo!jmmfhbm!buufnqu!up!sfhvmbuf!TUSt!pvu!pg!fyjtufodf/!Uif!
bqqmjdbout!tvcnju!uibu!uif!jnqvhofe!cz.mbxt!bsf!vmusb!wjsft!uif!Municipal Act,!2001-!TP!
3112-!d!36- boe!tipvme!cf!rvbtife/!Uif!sftqpoefou!tvcnjut!uibu!uif!bqqmjdbujpo!tipvme!cf!
ejtnjttfe!bt!uif!jnqvhofe!cz.mbxt!bsf!b!wb
b!wbmje!buufnqu!up!sfhvmbuf!uif!TUS!joevtusz!xijdi!ibe!qsfwjpvtmz!opu!cffo!tvckfdu!up!boz!
sfhvmbujpo/!
\\4^ Uif!pomz!jttvf!po!uijt!bqqmjdbujpo!jt!xifuifs!uif!mjdfodjoh!cz.mbxt!tipvme!cf!rvbtife!gps!
jmmfhbmjuz!qvstvbou!up!t/!384)2*!pg!uif!Municipal Act/!Gps!uif!sfbtpot!tfu!pvu!cfmpx-!uif!
mjdfodjoh!cz.mbxt!bsf!opu!jmmfhbm!boe!tipvme!opu!cf!rvbtife/!Uif!bqqmjdbujpo!jt!ejtnjttfe/!
!
Page 159 of 191
14.d) Correspondence from The Superior Court of Justice - Ontario re: Ti...
3!
Relevant Facts
\\5^ Uif!Upxotijq!sfdfjwfe!dpnqmbjout!gspn!uif!dpnnvojuz!sfhbsejoh!opjtf!boe!cfibwjpvs!
gspn!hvftut!bu!TUSt/!Uif!3131!tvswfz!dpoevdufe!cz!uif!Gfefsbujpo!pg!Ujoz!Upxotijq!
Tipsfmjof!Bttpdjbujpo!)GpUUTB*Dpvodjm!boe!
gjmfe!bu!uijt!bqqmjdbujpo-!nptu!fbtjmz!jmmvtusbuft!uif!dpodfsot/!!Uif!tvswfz!opufe!uif!
gpmmpxjoh;!
o 72&!dpnqmbjofe!bcpvu!opjtf!!gjsfdsbdlfst-!mpve!nvtjd!boe!mpve!wpjdft!
o 43&!dpnqmbjofe!bcpvu!jodpotjefsbuf0bhhsfttjwf0svef!cfibwjps!
o 36&!dpnqmbjofe!bcpvu!pwfsdspxejoh0njtvtf!pg!uif!cfbdi0tipsfmjof!
o 32&!dpnqmbjofe!bcpvu!dpotubou!qbsuzjoh!ibqqfojoh!ofyu!epps!
o 32&!dpnqmbjofe!bcpvu!pwfsdspxejoh!pg!uif!TUS!jutfmg!!gps!fybnqmf!dpuubhft!uibu!
tmffq!9!iptujoh!31!ps!npsf!
o Npsf!uibo!21&!pg!dpnnfou!xsjufst!dpnqmbjofe!bcpvu!fbdi!pg!uif!gpmmpxjoh;!
usftqbttjoh-!hbscbhf!boe!sfdzdmjoh!jttvft-!qspcmfnt!xjui!dbst!boe!qbsljoh-!mptt!pg!
rvbmjuz!pg!mjgf!
o Nvmujqmf!sftqpoefout!bmtp!dpnqmbjofe!bcpvu!qspcmfnt!xjui!gjsft-!epht!boe!bmdpipm!
\\6^ Uif!tvswfz!bmtp!opufe!uif!dpodfso!uibu!TUSt!sfnpwfe!qpufoujbm!ipnft!gspn!uif!ipvtjoh!
nbslfu/!Gvsuifs-!uif!tvswfz!sfwfbmfe!uibu!TUS!pxofst!sfmjfe!po!uif!jodpnf!up!tvqqpsu!uif!
dptut!bttpdjbufe!xjui!uif
.pg!TUSt!gps!mftt!uibo!8!
!
The creation of the by-laws
\\7^ Uif!Upxotijq!qbttfe!gpvs!cz.mbxt!uibu!sfhvmbuf!TUSt;!b!cz.mbx!up!bnfoe!jut!Pggjdjbm!Qmbo-!
b!cz.mbx!up!bnfoe!jut!\[pojoh!Cz.mbx-!boe!uxp!ofx!mjdfodjoh!cz.mbxt/!Po!Bvhvtu!22-!3133-!
Ujoz!Upxotijq!qbttfe!Cz.mbx!Op/!33.128!boe!po!Bvhvtu!42-!3133-!qbttfe!Cz.mbx!Op/!
3133.178-!bo!bnfoejoh!cz.mbx/!
\\8^ Uif!Upxotijq!jojujbufe!b!sfwjfx!pg!TUSt!jo!3126/!Ovnfspvt!Dpvodjm!nffujoht!boe!sfqpsut!
xfsf!gjmfe!bu!uijt!bqqmjdbujpo/!Uif!ijtupsz!pg!uif!dsfbujpo!pg!uif!cz.mbxt!jt!tfu!pvu!jo!uif!
bggjebwju!pg!Spcfsu!Mbnc-!uif!Dijfg!Benjojtusbujwf!Pggjdfs!pg!uif!Upxotijq!pg!Ujoz!boe!jo!
uif!bggjebwjut!pg!Nt/!Lpmpejk!boe!Ns/!Tmpvutlz/!B!csjfg!ujnfmjof!pg!fwfout!ps!tufqt!mfbejoh!
vq!up!uif!qbttjoh!pg!uif!jnqvhofe!cz.mbxt!jt!tfu!pvu!cfmpx/!
!
Page 160 of 191
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4!
October 2019;!Dpvodjm!sfdfjwfe!b!sfqpsu!po!uif!ijtupsz!pg!TUSt/!Dpvodjm!tvctfrvfoumz!
ejsfdufe!tubgg!up!btdfsubjo!xibu!puifs!Poubsjp!nvojdjqbmjujft!xfsf!epjoh!up!sfhvmbuf!TUS!
qspqfsujft-!xjui!uif!bjn!up!2*!jodsfbtf!uif!bwbjmbcjmjuz!pg!bggpsebcmf!ipvtjoh<!3*!jodsfbtf!
nvojdjqbm!sfwfovf!uispvhi!mjdfodjoh0sfhvmbujpo<!boe!4*!efdsfbtf!dpnnvojuz!ejtsvqujpo!
dbvtfe!cz!TUSt/!
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Tlfmupo-!Csvnxfmm!'!Bttpdjbuft!Jod/!po!TUSt/!!
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jnqmfnfoubujpo!pg!b!mjdfodjoh!boe!sfhjtusbujpo!qsphsbn!jodmvejoh!uif!ftubcmjtinfou!pg!
tipsu.ufsn!bddpnnpebujpo!sfhvmbujpot-!dpnqsfifotjwf!qvcmjd!joqvu-!uif!efwfmpqnfou!pg!b!
mjdfodjoh!cz.mbx!boe!jnqmfnfoubujpo!jotusvnfout-!hsbevbufe!jnqmfnfoubujpo!boe!sfrvjsfe!
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vujmj{fe!cz!puifs!nvojdjqbmjujft!jo!jnqmfnfoujoh!uifjs!tipsu.ufsn!sfoubm!dpouspmt/!!
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ejtusjcvujpo!pg!b!qvcmjd!tvswfz<!3*!qspdffe!xjui!uif!esbgujoh!pg!b!tipsu.ufsn!mjdfodjoh!cz.
mbx!jodmvejoh!b!sdpef!pg!dpoevdu-!bgufs!uif!qvcmjd!dpotvmubujpo!qspdftt!ibt!cffo!
dpnqmfufe<!boe!4*!dpoujovf!b!tusjdu!fogpsdfnfou!qpmjdz!bqqspbdi-!xijmf!nbjoubjojoh!b!dptu.
fggfdujwf!sftqpotf/!!
April 28, 2021;!Dpvodjm!ejsfdufe!tubgg!up!esbgu!b!tipsu.ufsn!sfoubm!mjdfodjoh!cz.mbx!boe!b!
dpef!pg!dpoevdu-!bmpoh!xjui!b!sfqpsu!sfhbsejoh!uif!efwfmpqnfou!pg!b!tipsu.ufsn!sfoubm!ubtl!
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June 9, 2021- June 30, 2021;!!B!ubtl!gpsdf!xbt!dsfbufe/!Uif!ubtl!gpsdf!xbt!up!cf!dpnqsjtfe!
pg!vq!up!gpvs!opo.fmfdufe!djuj{fo!nfncfst-!)uxp!TUS!pxofst!boe!uxp!opo.TUS!pxofst*!
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ubtl!gpsdf/!Beejujpobm!tubgg!tvqqpsu!gps!uif!ubtl!gpsdf!xpvme!cf!qspwjefe!cz!b!tubgg!nfncfs!
gspn!uif!cz.mbx-!qmboojoh!boe!gjsf!efqbsunfout/!Bmm!ubtl!gpsdf!nffujoht!xfsf!pqfo!up!uif!
qvcmjd-!boe!bmm!nfncfst!pg!uif!ubtl!gpsdf!ibe!frvbm!wpujoh!sjhiut-!jodmvejoh!uif!Dibjs/!
August 11, 2021;!Dpvodjm!sfdfjwfe!b!qsftfoubujpo!boe!pqjojpot!gspn!Kbnjf!Spcjotpo!pg!
NICD!Qmboojoh-!boe!Tbsbi!Ibio!pg!Cbssjtupo!MMQ/!!!
March 21, 2022;!Uif!ubtl!gpsdf!nfu!ovnfspvt!ujnft!evsjoh!uif!7!npouit!gpmmpxjoh!jut!
dsfbujpo/!Ipxfwfs-!pof!pg!uif!nfncfst!pg!uif!ubtl!gpsdf!uisfbufofe!mfhbm!bdujpo!jo!sftqfdu!
!
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5!
TUSt/!Bt!b!sftvmu-!po!Nbsdi!32-!3133-!ju!xbt!
sftpmwfe!uibu!uif!ubtl!gpsdf!cf!ejtcboefe/!
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TUSt/!Uif!ubtl!guibu!ibe!cffo!epof!qsjps!up!ju!cfjoh!ejtcboefe!xbt!qsftfoufe/!!
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jnqmfnfoubujpo!pg!b!tipsu.ufsn!sfoubm!bddpnnpebujpo!mjdfodjoh!qsphsbn!jodmvejoh!
beejujpobm!tubgg!dptut!gps!dpotjefsbujpo!bu!uif!Kvof!9-!3133!Dpnnjuuff!pg!uif!Xipmf!
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uif!ovncfs!pg!qfsnjuufe!sfoubm!ebzt!qfs!zfbs/!
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boe!mjnjut!po!uif!ovncfs!pg!hvftut/!!
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ipmejoh!b!wjsuvbm!Qvcmjd!Nffujoh!fmfduspojdbmmz!po!Kvmz!31-!3133-!bu!7;11!q/n/!voefs!
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!
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6!
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411/!
The By-laws
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Position of the parties
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Law and Analysis
Relevant provisions under the Municipal Act
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voefs!tfdujpot!21!boe!22!sftqfdujoh!b!nbuufs!nbz-!
!
Page 168 of 191
14.d) Correspondence from The Superior Court of Justice - Ontario re: Ti...
22!
)b*!sfhvmbuf!ps!qspijcju!sftqfdujoh!uif!nbuufs<!
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uif!qvcmjd-!tvckfdu!up!uif!svmft!tfu!pvu!jo!tvctfdujpo!)5*/!!3117-!d/!43-!
Tdife/!B-!t/!9/!
By-laws
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4/!Gjobodjbm!nbobhfnfou!pg!uif!nvojdjqbmjuz!boe!jut!mpdbm!cpbset/!
5/!Qvcmjd!bttfut!pg!uif!nvojdjqbmjuz!bdrvjsfe!gps!uif!qvsqptf!pg!
fyfsdjtjoh!jut!bvuipsjuz!voefs!uijt!ps!boz!puifs!Bdu/!
6/!Fdpopnjd-!tpdjbm!boe!fowjsponfoubm!xfmm.cfjoh!pg!uif!
nvojdjqbmjuz-!jodmvejoh!sftqfdujoh!dmjnbuf!dibohf/!
7/!Ifbmui-!tbgfuz!boe!xfmm.cfjoh!pg!qfstpot/!
8/!Tfswjdft!boe!uijoht!uibu!uif!nvojdjqbmjuz!jt!bvuipsj{fe!up!qspwjef!
voefs!tvctfdujpo!)2*/!
9/!Qspufdujpo!pg!qfstpot!boe!qspqfsuz-!jodmvejoh!dpotvnfs!
qspufdujpo/!!3117-!d/!43-!Tdife/!B-!t/!9<!3128-!d/!21-!Tdife/!2-!t/!3/!
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mbxt-!tvckfdu!up!uif!svmft!tfu!pvu!jo!tvctfdujpo!)5*-!sftqfdujoh!nbuufst!xjuijo!
uif!gpmmpxjoh!tqifsft!pg!kvsjtejdujpo;!
2/!Ijhixbzt-!jodmvejoh!qbsljoh!boe!usbggjd!po!ijhixbzt/!
3/!Usbotqpsubujpo!tztufnt-!puifs!uibo!ijhixbzt/!
!
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4/!Xbtuf!nbobhfnfou/!
5/!Qvcmjd!vujmjujft/!
6/!Dvmuvsf-!qbslt-!sfdsfbujpo!boe!ifsjubhf/!
7/!Esbjobhf!boe!gmppe!dpouspm-!fydfqu!tupsn!tfxfst/!
8/!Tusvduvsft-!jodmvejoh!gfodft!boe!tjhot/!
9/!Qbsljoh-!fydfqu!po!ijhixbzt/!
:/!Bojnbmt/!
21/!Fdpopnjd!efwfmpqnfou!tfswjdft/!!
22/!Cvtjoftt!mjdfodjoh/!!3117-!d/!43-!Tdife/!B-!t/!9/!
\\39^ Tfdujpo!262!pg!uif!Municipal Act!qfsnjut!b!nvojdjqbmjuz!up!qspwjef!gps!b!tztufn!pg!mjdfodft!
xjui!sftqfdu!up!b!cvtjoftt!boe!qfsnjut!b!nvojdjqbmjuz!up!ejggfsfoujbuf!jut!mjdfodjoh!
sfrvjsfnfout!cfuxffo!ejggfsfou!uzqft!pg!cvtjofttft!boe!cfuxffo!ejggfsfou!dmbttft!pg!uif!
mjdfodjoh Ontario Ltd.
v. Waterloo (City)-!3126!POTD!7652-!57!N/Q/M/S/!)6ui*!2-!bu qbsb/!4:/ !
\\3:^ Tfdujpo!262!pg!uif!Municipal Act!tubuft;!
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gps!b!tztufn!pg!mjdfodft!xjui!sftqfdu!up!b!cvtjoftt!boe!nbz-!
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mjdfodf<!
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cvtjoftt!boe!uif!qfstpot!dbsszjoh!ju!po!ps!fohbhfe!jo!ju/!
!
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14.d) Correspondence from The Superior Court of Justice - Ontario re: Ti...
24!
\\41^ Tfdujpo!264!pg!uif!Municipal Act!dpoufnqmbuft!uibu!uif!mjdfodjoh!qpxfs!pg!b!nvojdjqbmjuz!
epft!opu!fyufoe!up!xifsf!b!cvtjoftt!jt!mpdbufe/!Tfdujpo!264!tubuft;!
264!)2*!Eftqjuf!tfdujpot!:-!21-!22!boe!262-!b!nvojdjqbmjuz!tibmm!opu-!fydfqu!bt!
puifsxjtf!qspwjefe-!sfgvtf!up!hsbou!b!mjdfodf!gps!b!cvtjoftt!voefs!uijt!Bdu!cz!
sfbtpo!pomz!pg!uif!mpdbujpo!pg!uif!cvtjoftt/!!3117-!d/!43-!Tdife/!B-!t/!93/!
Compliance with land use control by-law
)3*!Eftqjuf!tvctfdujpo!)2*-!b!cz.mbx!qspwjejoh!gps!b!tztufn!pg!mjdfodft!gps!b!
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sfrvjsfnfout!voefs!uif!Planning Act!ps!boz!puifs!Bdu/!!3117-!d/!43-!Tdife/!B-!
t/!93/!
Continuation
)4*!Eftqjuf!tvctfdujpo!)3*-!b!nvojdjqbmjuz!tibmm!opu!sfgvtf!up!hsbou!b!mjdfodf!
cz!sfbtpo!pomz!pg!uif!mpdbujpo!pg!uif!cvtjoftt!jg!uif!cvtjoftt!xbt!cfjoh!
mbxgvmmz!dbssjfe!po!bu!uibu!mpdbujpo!bu!uif!ujnf!uif!cz.mbx!sfrvjsjoh!uif!mjdfodf!
dbnf!joup!gpsdf!tp!mpoh!bt!ju!dpoujovft!up!cf!dbssjfe!po!bu!uibu!mpdbujpo/!!3117-!
d/!43-!Tdife/!B-!t/!93/!
General Principles in reviewing the legality of municipal by-laws
\\42^ Uijt!bqqmjdbujpo!jt!cspvhiu!qvstvbou!up!tfdujpo!384!)2*!pg!uif!Municipal Act xijdi!bmmpxt!
uif!Dpvsu!up!rvbti!Djuz!cz.
hfofsjdbmmz!up!boz!opo.dpnqmjbodf!xjui!b!mbx!boe!uif!efdjtjpo!up!rvbti!jt!ejtdsfujpobsz/!
\\43^ Nvojdjqbmjujft!bsf!dsfbuvsft!pg!qspwjodjbm!mfhjtmbujpo!boe!b!nvojdjqbmjuz(t!mbx.nbljoh!
bvuipsjuz!jt!mjnjufe!up!uif!qpxfst!dpogfssfe!po!ju!cz!uif!qspwjodjbm!mfhjtmbuvsf/!Tfdujpo!9)2*!
pg!uif!Municipal Act!
bt!up!dpogfs!cspbe!bvuipsjuz!po!uif!nvojdjqbmjuz!up!fobcmf!uif!nvojdjqbmjuz!up!hpwfso!jut!
nvojdjqbm!!jttvft/!Gvsuifs-!bt!tubufe!jo!Clublink Corporation ULC v. Oakville (Town)-!312:!
PODB!938-!259!P/S/!)4e*!669-!bu!qbsb/!46-!djujoh!Croplife Canada v. Toronto
(City) )3116*!86!P/S/!)4e*!468-!)Pou/!D/B/*-!mfbwf!up!bqqfbm!sfgvtfe-!\\3116^!T/D/D/B/!Op/!
43;!
!Municipal Act!jt!joufoefe!up!hjwf!nvojdjqbmjujft!jo!Poubsjp!#uif!uppmt!
uifz!offe!up!ubdlmf!uif!dibmmfohft!pg!hpwfsojoh!jo!uif!32tu!dfouvsz#-!boe!bt!b!
dpotfrvfodf-!nvojdjqbm!qpxfst!bsf!up!cf!#joufsqsfufe!cspbemz!boe!hfofspvtmz!
xjuijo!uifjs!dpoufyu!boe!tubuvupsz!mjnjut-!up!bdijfwf!uif!mfhjujnbuf!joufsftut!pg!
uif!nvojdjqbmjuz#/!!
!
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14.d) Correspondence from The Superior Court of Justice - Ontario re: Ti...
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\\44^ Nvojdjqbm!cz.mbxt!cfofgju!gspn!b!qsftvnqujpo!pg!wbmjejuz/!Uif!tuboebse!pg!sfwjfx!xbt!
sfdfoumz!sfjufsbufe!cz!uif!Poubsjp!Dpvsu!pg!Bqqfbm!jo!Windsor Housing Providers Inc. v.
Windsor (City),!3136!PODB!89-!bu!qbsb/!:;!
Bt!uif!bqqmjdbujpo!kvehf!dpssfdumz!opufe-!b!hfofspvt-!efgfsfoujbm!tuboebse!pg!
sfwjfx!jt!up!cf!bepqufe!upxbse!uif!efdjtjpot!pg!nvojdjqbmjujft;!Shell Canada
Products Ltd. v. Vancouver (City)-!\\2::5^!2!T/D/S/!342-!bu!q/!
358-!per!NdMbdimjo!K/!)ejttfoujoh-!cvu!opu!po!uijt!qpjou*<!Nanaimo (City) v.
Rascal Trucking Ltd.,!3111!TDD!24-!\\3111^!2!T/D/S/!453-!bu!qbsbt/!46.48;
Equity Waste Management of Canada v. Panorama Investment Group
Ltd.!)2::8*-!46!P/S/!)4e*!432!)D/B/*-!bu!qq/!44:.451/!B!nvojdjqbmjuz!ibt!
cspbe!cz.mbx.nbljoh!bvuipsjuz!up!fobcmf!ju!#up!hpwfso!jut!bggbjst!bt!ju!
dpotjefst!bqqspqsjbuf!boe!up!foibodf!uif!nvojdjqbmjuz(t!bcjmjuz!up!sftqpoe!up!
nvojdjqbm!jttvft#;!Municipal Act, 2001-!T/P/!3112-!d/!36!t/!9)2*/!Uifsfgpsf-!
b!nvojdjqbmjuz!nbz!nblf!cz.mbxt!sftqfdujoh!b!xjef!wbsjfuz!pg!nbuufst-!
jodmvejoh!uif!ifbmui-!tbgfuz!boe!xfmm.cfjoh!pg!qfstpot!boe!uif!qspufdujpo!pg!
qfstpot!boe!qspqfsuz;!Municipal Act-!2001-!T/P/!3112-!d/!36-!tt/!9)2*-!21-!
22<!2211266 Ontario Inc. (Gentlemen's Club) v. Brantford (City)-!3124!
PODB!411-!418!P/B/D/!45!bu!qbsbt/!9.22/!
Bmtp!tff!Clublink-!bu!qbsb/!47/!
\\45^ Jo!bttfttjoh!xifuifs!b!nvojdjqbmjuz!ibt!bdufe!xjuijo!uifjs!tubuvupsz!bvuipsjuz-!ju!jt!ofdfttbsz!
up!ibwf!sfhbse!cpui!up!uif!tubufe!qvsqptf!boe!bduvbm!tvctubodf!pg!uif!jnqvhofe!jotusvnfou/!
Bt!tubufe!cz!uif!nbkpsjuz!jo!Clublink!bu!qbsb/!48;!
Uijt!qpjou!xbt!nbef!cz!Epifsuz!K/B/!jo!Barrick Gold Corp. v. Ontario
(Minister of Municipal Affairs and Housing)!)3111*-!3111!DboMJJ!27:3:!
)PO!DB*-!62!P/S/!)4e*!2:5-!\\3111^!P/K/!Op/!5537!)D/B/*-!bu!qbsb/!6:;!
Nvojdjqbmjujft!nvtu-!ipxfwfs-!ep!npsf!uibo!dpogpsn!xjui!uif!tusjdu!
mfuufs!pg!uif!mbx!jo!psefs!up!sfnbjo!xjuijo!uif!cpvoebsjft!pg!uifjs!
mbxnbljoh!qpxfst/!Bt!joejdbufe!jo!R. v. Greenbaum-!supra-!uif!
qvsqptf!pg!uif!qspwjodjbm!fobcmjoh!mfhjtmbujpo!bmtp!dpotusbjot!uif!
nvojdjqbm!mbxnbljoh!qpxfs/!Jo!Sphfst-!The Law of Canadian
Municipal Corporations-!supra!bu!2132-!ju!jt!qvu!uijt!xbz;!
A by-law which is ostensibly within the authority of a council
to enact may be set aside or declared invalid if its real purpose
and attempt is to accomplish by indirect means an object
which is beyond its authority!/!/!/!Ifodf-!uif!dpvsu!nvtu!bmxbzt!
(jo!fybnjojoh!b!cz.mbx-!tff!uibu!ju!jt!qbttfe!gps!uif!qvsqptf!
bmmpxfe!cz!b!tubuvuf!boe!uibu!tvdi!qvsqptf!jt!opu!sftpsufe!up!bt!
b!qsfufyu!up!dpwfs!bo!fwbtjpo!pg!b!dmfbs!tubuvupsz!evuz(/!
\\Fnqibtjt!jo!psjhjobm/^!
!
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No evidence of bad faith
\\46^ Uif!bqqmjdbout!tvcnju!uibu!uif!cz.mbxt!xfsf!nbef!jo!cbe!gbjui!boe!uibu!cbe!gbjui!jt!b!cbtjt!
up!ibwf!uifn!efdmbsfe!jmmfhbm/!Uif!bqqmjdbout!ep!opu!bmmfhf!nbmjdf!boe!bsf!opu!nbljoh!b!
qfstpobm!dsjujdjtn!pg!Upxotijq!pggjdjbmt!ps!Dpvodjm!ops!bmmfhjoh!joejwjevbm!xspohepjoh/!
Uif!bqqmjdbout!dpssfdumz!tubuf!uibu!cbe!gbjui!jo!uif!nvojdjqbm!mbx!dpoufyu!epft!opu!sfrvjsf!
nvojdjqbmjuz!dpoopuft!b!mbdl!pg!dboeps-!gsboloftt!boe!jnqbsujbmjuz/!Ju!jodmveft!bscjusbsz!ps!
;!wpd Sumac Ridge
Wind Incorporated v. Kawartha Lakes (City*-!3127!PODB!5:7-!243!P/S/!)4e*!63:-!bu!qbsb/!
97<!Friends of Lansdowne v. Ottawa (City),!3123!PODB!384-!221!P/S/!)4e*!2-!bu!qbsb/!8:/!
\\47^ Uif!bsftqpoefou!bdufe!jo!cbe!gbjui!xbt!opu!qvstvfe!ifbwjmz!
jo!psbm!bshvnfou/!Xijmf!J!bqqsfdjbuf!uibu!uif!bqqmjdbout!dmfbsmz!cfmjfwf!uibu!uif!Upxotijq!
jt!xspoh-!uibu!epft!opu!nfbo!uibu!uif!Upxotijq!bdufe!jo!cbe!gbjui/!Uif!sfdpse!tipxt!uibu!
uif!fwpmvujpo-!esbgujoh!boe!dsfbujpo!pg!uif!cz.mbxt!jo!rvftujpo!uppl!qmbdf!pwfs!nboz!zfbst/!
Uifsf!xfsf!ovnfspvt!sfqpsut!boe!dpotvmubujpot-!jodmvejoh!xjui!uif!bqqmjdbout/!Fyqfsut!boe!
mfhbm!dpvotfm!xfsf!sfubjofe/!B!ubtl!gpsdf!xbt!dsfbufe!xjui!sfqsftfoubujpo!gspn!ejggfsfou!
tublfipmefst-!jodmvejoh!TUS!pxofst/!Ju!jt!fwjefou!gspn!Ns/!Tmpvutlz!boe!Nt/!Lpmpejk
bggjebwju!uibu!uif!Upxotijq!ifbse!uifjs!dpodfsot!sfhbsejoh!uif!boujdjqbufe!cz.mbx!cvu!
ubtl!gpsdf!ibe!up!cf!ejtcboefe!xifo!pof!pg!jut!
nfncfst-!bo!TUS!pxofs-!uisfbufofe!mfhbm!bdujpo/!Ju!jt!dmfbs!gspn!uif!wpmvnjopvt!nbufsjbm!
qspwjefe!uibu!uif!cz.mbxt!xfsf!dsfbufe!bt!b!sftvmu!pg!dpodfsot!fyqsfttfe!jo!uif!dpnnvojuz/!
Puifs!dpnnvojujft!bdsptt!Poubsjp!ibwf!qbttfe!cz.mbxt!jo!uijt!bsfb/!Uif!bqqmjdbout!
uifntfmwft!tvqqpsu!sfhvmbujpo!kvtu!opu!uif!pof!eftjhofe!cz!uif!Upxotijq/!Uifsf!xbt!op!
mbdl!pg!dboeps-!gsboloftt!ps!jnqbsujbmjuz/!Uifsf!jt!op!fwjefodf!pg!cbe!gbjui!boe!J!gjoe!uibu!
uif!Upxotijq!dsfbufe!uif!cz.mbxt!jo!hppe!gbjui/!
\\48^ Uijt!epft!opu!pg!dpvstf!foe!nbuufst/!Uif!jnqvhofe!cz.mbxt!nvtu!tujmm!cf!bodipsfe!jo!uif!
qpxfst!tfu!pvu!jo!uif!Municipal Act/!
The by-laws are not an illegally disguised zoning by-law
\\49^ Bt!tubufe-!up!efufsnjof!xifuifs!b!nvojdjqbmjuz!ibt!bdufe!xjuijo!uifjs!tubuvupsz!bvuipsjuz-!ju!
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jotusvnfou/!
\\4:^ Uifsf!dbo!cf!op!epvcu!uibu!po!jut!gbdf-!uif!jnqvhofe!cz.mbxt!gbmm!xfmm!xjuijo!uif!
kvsjtejdujpo!pg!uif!Nvojdjqbmjuz/!Uif!qsfbncmf!pg!Cz.mbx!33.128!tubuft;!
XIFSFBT!qvstvbou!up!Nvojdjqbm!Bdu-!Qbsu!JJ-!Tfdujpo!22)3*-!qbsbhsbqi!7!pg!
uif!Nvojdjqbm!Bdu-!bvuipsj{ft!b!nvojdjqbmjuz!up!qbtt!b!Cz.mbx!sftqfdujoh!uif!
ifbmui-!tbgfuz!boe!xfmm.cfjoh!pg!qfstpot/!
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dpnnvojuz/!J!bmtp!opuf!uibu!b!ovncfs!pg!uif!cz.mbx!qspwjtjpot!sfrvjsf!uif!pxofs!pg!uif!
!
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TUS!up!ublf!b!ovncfs!pg!tufqt!up!fotvsf!uibu!uif!dpuubhf!jt!tbgf-!tvdi!bt!fmfdusjdbm!boe!
IWBD!jotqfdujpot-!dijnofz!txffqt-!dbscpo!npopyjef!boe!tnplf!bmbsn!uftujoh/!Uiftf!cz.
mbxt!bsf!dmfbsmz!nbef!jo!gvsuifsbodf!pg!t/22)3*)7*!boe!t/!22)3*)9*!pg!uif!Municipal Act<!boe!
.
!
\\52^ Gvsuifsnpsf-!TUSt!bsf!b!cvtjoftt!boe!t/!22)4*!pg!uif!Municipal Act!dmfbsmz!bmmpxt!
nvojdjqbmjujft!up!mjdfodf!b!cvtjoftt/!Bt!tubufe!cz!uif!Dpvsu!pg!Bqqfbm!jo!2211266 Ontario
Inc. (Gentlemen's Club) v. Brantford (City), 3124!PODB!411-!21!N/Q/M/S/!)6ui*!349-!bu!
qbsbt/!24!boe!25;!
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nvojdjqbmjuz!xip!vmujnbufmz!mfgu!boe!ibe!up!ublf!b!kpc!tpnfxifsf!fmtf!
cfdbvtf!dpvme!op!mpohfs!gjoe!bggpsebcmf!ipvtjoh!xjuijo!pvs!nvojdjqbmjuz!uibu!
if!dpvme!bggpse!up!cvz!ps!mjwf!jo/!!!
\\67^ Bt!opufe!jo!Toronto Livery-!efgfsfodf!jt!pxfe!up!uif!Upxotijq!sfhbsejoh!ipx!uifz!sfhvmbuf!
uif!cvtjoftt!pg!TUSt/!Ju!jt!opu!gps!uif!dpvsu!up!tbz!xifuifs!b!dbq!pg!411!mjdfodft-!ps!npsf-!ps!
mftt-!jt!bqqspqsjbuf/!Uif!qpmjdz!efdjtjpo!up!mjnju!uif!dbq!bu!411!xbt!xfmm!xjuijo!uif!
efufsnjobujpo!xbt!uif!sftvmu!pg!zfbst!pg!
tuvez!boe!ejtdvttjpo!po!uif!jttvf!boe!sfqsftfout!b!dpnqspnjtf!cfuxffo!uiptf!dpnnvojuz!
nfncfst!xip!tpvhiu!b!dpnqmfuf!cbo!po!TUSt!boe!uiptf!xip!tpvhiu!op!sftusjdujpot/!Jo!nz!
wjfx-!uif!411!dbq!bqqfbst!up!cf!mphjdbm!boe!xfmm.diptfo!dpotjefsjoh!uibu!bu!uif!ujnf!pg!uif!
ifbsjoh-!uxp!zfbst!bgufs!uif!dbq!xbt!jotubmmfe-!uif!ovncfs!pg!TUSt!jt!tujmm!cfmpx!uif!dbq/!
\\68^ Jo!boz!fwfou-!xijmf!uif!dbq!nbz!sfrvjsf!bo!bqqmjdbou!up!xbju!gps!b!mjdfodf!ju!epft!opu!qsfdmvef!
b!qfstpo!cbtfe!po!uifjs!mpdbujpo!gspn!bqqmzjoh!gps!b!mjdfodf/!Bhbjo-!opxifsf!jo!uif!cz.mbxt!
Uif!cz.mbxt!bqqmz!Upxotijq.xjef/!Uif!cz.mbxt!bsf!opu!vmusb!wjsft!pg!uif!Upxotijq/!
!
Page 178 of 191
14.d) Correspondence from The Superior Court of Justice - Ontario re: Ti...
32!
No Infringement of privacy rights
\\69^ !Tfdujpo!4/5!pg!uif!Mjdfodjoh!Cz.mbxt!tujqvmbuft!uibu!mjdfodf!bqqmjdbujpot!boe!jttvfe!mjdfodft!
.gbdjoh!xfctjuf!boe!xjmm!jodmvef!qfstpobm!
jogpsnbujpo-!tvdi!
dpoubdu!jogpsnbujpo!gps!uif!eftjhobufe!Sftqpotjcmf!Qfstpo!pg!uif!TUS/!Uif!bqqmjdbout!tvcnju!
uibu!uif!dpmmfdujpo!boe!qvcmjdbujpo!pg!qfstpobm!jogpsnbujpo!nboebufe!cz!uif!mjdfodjoh!cz.
mbxt!wjpmbuft!qspwjodjbm!qsjwbdz!qspufdujpot!bggpsefe!voefs!uif!Municipal Freedom of
Information and!Protection of Privacy Act-!S/T/P/!2::1-!d/!N/67!)MFIPPA/!
\\6:^ J!ejtbhsff/!Tfdujpo!3)3/2*!pg!MFIPPA tubuft;!
eftjhobujpo!pg!bo!joejwjevbm!uibu!jefoujgjft!uif!joejwjevbm!jo!b!cvtjoftt-!
qspgfttjpobm!ps!pggjdjbm!dbqbdjuz/!
!
\\71^ Bddpsejohmz-!uif!jogpsnbujpo!dpmmfdufe!jt!opu!qfstpobm!jogpsnbujpo/!Uijt!jttvf!xbt!efdjefe!
bhbjotu!uif!bqqmjdbout!cz!uif!Dpvsu!pg!Bqqfbm!jo!b!efdjtjpo!uibu!xbt!sfmfbtfe!bgufs!uif!
bqqmjdbujpo!xbt!bshvfe/!Jo!Windsor Housing Providers Inc v. Windsor (City*-!3136!PODB!
89-!uif!Dpvsu!pg!Bqqfbm!dpodmvefe-!bu!qbsb/!2:;!
Gjobmmz-!uif!sfrvjsfnfou!uibu!mboempset!qspwjef!dfsubjo!jogpsnbujpo!epft!opu!
wjpmbuf!t/!8!pg!uif!Charter!ops!epft!ju!jogsjohf!uif!qspufdujpot!voefs!
uif!Municipal Freedom of Information and Protection of Privacy Act-!S/T/P/!
2::1-!d/!N/67!)#NGJQQB#*/!Uif!bqqmjdbujpo!kvehf!dpssfdumz!dpodmvefe!uibu!
uif!jogpsnbujpo!sfrvjsfe!up!cf!ejtdmptfe!jt!opu!qfstpobm!jogpsnbujpo!boe!
uifsfgpsf!dpnft!xjuijo!uif!fydmvtjpo!tfu!pvu!jo!t/!3)3/2*!pg!NGJQQB-!
tff;!London Property Management Association v. City of London-!3122!
POTD!5821-!bu!qbsb/!:3!
No infringement of section 2(b) of the Charter
\\72^ Uif!mjdfodjoh!cz.mbxt!qspijcju!bewfsujtjoh!TUSt!xjuipvu!b!mjdfodf/!Uif!gsffepn!pg!
fyqsfttjpo!qspufdufe!cz!t/!3)b*!pg!uif Charter!jodmveft!dpnnfsdjbm!tqffdi!tvdi!bt!bewfsujtjoh-!
fwfo!uipvhi!uif Charter!xbt!opu!joufoefe!up!qspufdu!fdpopnjd!joufsftut-!cfdbvtf!bewfsujtjoh!
bjnt!up!dpowfz!b!nfbojoh!boe!ifodf!jowpmwft!npsf!uibo!fdpopnjdt/!Bt!tubufe!cz!uif!Dpvsu!pg!
Bqqfbm!jo!Vann Media Group Inc v The Corporation of the Town of Oakville et al-!3119!
PODB!863-!:6!PS!)4e*!363-!bu!qbsb/!53-!pof!nvtu!mppl!up!tff!jg!uif!sftusjdujpo!gbmmt!xjuijo!b!
sbohf!pg!sfbtpobcmf!tpmvujpot!up!uif!qspcmfn!dpogspoufe;!
Jo!psefs!up!ftubcmjti!uibu!mfhjtmbujwf!bdujpo!njojnbmmz!jnqbjst!b!Charter!sjhiu-!
ju!jt!opu!ofdfttbsz!up!tipx!uibu!uif!#mfbtu!sftusjdujwf!nfbot#!ibwf!cffo!
fobdufe/!Ju!jt!tvggjdjfou!jg!uif!#nfbot!bepqufe!gbmm!xjuijo!b!sbohf!pg!sfbtpobcmf!
tpmvujpot!up!uif!qspcmfn!dpogspoufe#/!Uif!mbx!nvtu!cf!#sfbtpobcmz!ubjmpsfe!
up!jut!pckfdujwft#!ps!#jnqbjs!uif!sjhiu!op!npsf!uibo!sfbtpobcmz!ofdfttbsz#/!
Uif!njojnbm!jnqbjsnfou!jorvjsz!tipvme!cf!#ovbodfe#!boe!ublf!#joup!bddpvou!
!
Page 179 of 191
14.d) Correspondence from The Superior Court of Justice - Ontario re: Ti...
33
uif!ejggjdvmuz!pg!esbgujoh!mbxt!uibu!bddpnqmjti!\\uif!mfhjtmbups(t^!hpbmt-!bdijfwf!
dfsubjouz!boe!pomz!njojnbmmz!jousvef!po!sjhiut#/!Uif!sfrvjsfnfou!pg!njojnbm!
jnqbjsnfou!jt!b!dsvdjbm!tubhf!jo!uif!pwfsbmm!t/!2!bobmztjt-!xijdi!#\\b^u!jut!ifbsu!
/!/!/!jt!b!nbuufs!pg!cbmbodjoh#;!Sharpe-!bu!qbsbt/!:7.:8/
\\73^Uif!sftusjdujpo!dmfbsmz!gbmmt!xjuijoh!b!sbohf!pg!sfbtpobcmf!tpmvujpot/!Uif!sftusjdujpo!qsfwfout!
uif!bewfsujtjoh!gps!jmmfhbm!opo.mjdfodfeTUSt/J!ep!opu!tff!xibu!mfhjujnbuf!qvsqptf!dpvme!cf!
tfswfe!up!bmmpx!gps!uif!bewfsujtjoh!pg!TUSt!uibu!bsf!opu!bmmpxfe!up!pqfsbuf!jo!uif!Upxotijq/!
Tvdi!bewfsujtjoh!xpvme!pomz!tfswf!up!dpogvtf!uif!dpotvnfs/!Uif!sftusjdujpo!xbt!ofdfttbsz!
up!fogpsdf!uif!cz.mbx!tdifnf!boe!up!qspufdu!dpotvnfst/
Conclusion
\\74^Uif!cz.mbxt!bsf!opu!vmusb!wjsft/!Uif!bqqmjdbujpo!jt!ejtnjttfe/!
\\75^Jg!uif!qbsujft!dboopu!bhsff!po!dptut!uif!sftqpoefoutibmm!qspwjef!jut!Cjmm!pg!Dptut!boe!jut!
xsjuufo!tvcnjttjpot-!upubmmjoh!opu!npsf!uibo!5!qbhft!xjuijo!31!ebzt!pg!uif!sfmfbtf!pg!uijt!
efdjtjpo/!Uif!bqqmjdbout!xjmm!ibwf!41!ebzt!gspn!uif!sfmfbtf!pg!uijt!efdjtjpo!up!qspwjef!uifjs!
xsjuufo!tvcnjttjpot-!upubmmjoh!opu!npsf!uibo!5!qbhft/
Uif!Ipopvsbcmf!KvtujdfI/!Mfjcpwjdi
Sfmfbtfe;!Nbsdi35-3136
Page 180 of 191
14.e) Township of Oro-Medonte, New Community Center, 737 Horseshoe Valle...
Page 181 of 191
14.f) Correspondence from Melissa Robertson, Director of Corporate and O...
To:of
-
-
3 5
-
-
Township of Oro-Medonte
Borrower TypeNumber of Number of members Check Outs and
members*Renewals
April1, 2025March1-31, 2025 March1-31,2025
Township of Oro-
1,3914153,168
Medonte
Township of Oro-
28585581
Township of Oro-
501342
E-
86
Total
1,8125133,791
Borrowing statistics on this chart are limited to the circulation of physical items, including books,
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music
downloads,online access to database, or program
Page 182 of 191
15.a) Correspondence dated March 5, 2025 from Rob Baldwin, Chief Adminis...
!
Lakes Simcoe and
!
Couchiching/Black
River Source Protection
Authority
March 5, 2025
Lake Simcoe Watershed Chief Administrative Officers
(Via email only)
Dear Lake Simcoe Watershed Chief Administrative Officers:
Subject: Source Protection Committee Replacement of Municipal Member
As Chief Administrative Officers in the Lake Simcoe watershed, the Lakes Simcoe and Couchiching/Black
River Source Protection Authority is seeking your assistance to fill a member vacancy on the South
Georgian Bay Lake Simcoe Source Protection Committee.
The Source Protection Committee has been in place since 2007 and has always included two members
who represent municipalities in the Lake Simcoe watershed. Due to a staffing change, one of the
positions has recently become vacant.
The Clean Water Act stipulates that the process for replacing a member on the Committee must follow
the process originally used to select the member. As you may recall, the process involved:
1. Notifying all Lake Simcoe watershed municipalities of the membership opportunity.
2. Requesting all municipalities to:
Put forward the name of a candidate if interested in doing so, and
Authorize someone to vote for the municipal representatives in the event there is more than one
interested candidate.
3. Hold an election if required:
All municipalities (Upper Tier, Local Area, and Single Tier) in the watershed receive one vote.
4. Affirm election results at the Lakes Simcoe and Couchiching/Black River Source Protection Authority
meeting and formally appoint the new member to the Committee.
Fortunately, two highly qualified candidates have expressed interest in filling this position:
Tom Bradley is the Program Manager, Source Water and Risk Management Official at York Region. Tom
has worked in source water protection for over 10 years, and his work includes the implementation of
the South Georgian Bay Lake Simcoe Source Protection Plan in York Region, along with coordination of
the York Region Tier 3 Water Budget and Local Area Risk Assessment. Additionally, he is a licensed
professional geoscientist with more than 20 years experience working on groundwater projects. Tom is
currently a member of the Credit Valley, Toronto and Region, Central Lake (CTC) Source Protection
Committee.
Sherri Bell is a Councillor with the Township of Ramara. Councillor Bell brings a strong background in
corporate communications and a steadfast commitment to environmental stewardship. As a former
member of the Lake Simcoe Region Conservation Authority Board of Directors, Councillor Bell has
Page 183 of 191
15.a) Correspondence dated March 5, 2025 from Rob Baldwin, Chief Adminis...
Lake Simcoe Watershed Chief Administrative Officers
Replacement of Municipal Members Source Protection Committee
March 5, 2025
Page 2 of 3!
demonstrated her dedication to conserving, restoring and managing the Lake Simcoe watershed.
Through Source Water Protection, she seeks to further her commitment to ensuring clean, safe and
sustainable drinking water. With her critical thinking, advocacy and a diverse skill set, Councillor Bell is
ready to collaborate with stakeholders and champion evidence-based decision-making in this vital role.
What we need from you:
1. While both candidates are qualified to participate on the Source Protection Committee, there
remains an opportunity for all municipalities in the Lake Simcoe watershed to nominate others. If
your municipality would like to nominate an additional candidate, please contact Kathy Hillis at
k.hillis@lsrca.on.ca prior to April 25, 2025. Background information on the role of the committee and
commitment for members is provided below.
2. Please appoint a representative to vote on behalf of your municipality in the upcoming election
(scheduled for May 23, 2025). Please note that the Lakes Simcoe and Couchiching/Black River Source
Protection Authority will be meeting on that day, so the Council member currently representing your
municipality on that Board is an option for your voting delegate. Should the municipality prefer to
have someone other than your Source Protection Authority Board member perform the vote,
please inform Kathy Hillis at k.hillis@lsrca.on.ca of the name and contact information of your
April 25, 2025.
What happens after you appoint a voting representative:
1. The vote is scheduled for May 23, 2025.
2. The successful candidate will be confirmed by May 30, 2025, and all municipalities will be notified.
Background
The Clean Water Act is legislation put forward by the Ministry of the Environment, Conservation and
Parks (Ministry) aimed at preventing the overuse and contamination of municipal drinking water
supplies. This legislation divested much of the responsibility to local stakeholder groups, known as
Source Protection Committee. Locally, the Committee is comprised of 1 First Nation member, 7
municipal members, 7 public members, and 7 economic members intended to represent the various
interests from across the watershed region and ensure a balanced and practical approach to drinking
water protection.
The Committee has been meeting since December 2007 and was responsible for three deliverables:
Terms of Reference describing the work to be done, who was responsible, and the approximate
timelines and costs,
Technical Assessment Reports describing vulnerable areas specific to municipal water quality and
quantity, and risks to water supplies, and
Source Protection Plans that include strategies and policies intended to manage existing risks and
prevent new risks from occurring.
Page 184 of 191
15.a) Correspondence dated March 5, 2025 from Rob Baldwin, Chief Adminis...
Lake Simcoe Watershed Chief Administrative Officers
Replacement of Municipal Members Source Protection Committee
March 5, 2025
Page 3 of 3!
The Ministry approved the Source Protection Plan on January 26, 2015, at which time the function of the
Committee transitioned primarily to evaluating the implementation of the Plan policies and conducting
periodic updates to ensure the Plan is supporting the desired protection to the sources of municipal
drinking water.
Commitment
Members are asked to make a five-year commitment to serve on the Committee. During this period, the
committee will meet 2 to 3 times per year, either in the Barrie area or virtually. Meetings are typically
held on weekday afternoons, and Committee members receive a per diem and mileage reimbursement
for meetings attended.
Thank you in advance for your interest and assistance with the Source Protection program. Should you
have any questions, please do not hesitate to contact Bill Thompson at 905-716-9351 or
b.thompson@lsrca.on.ca.
Sincerely,
Rob Baldwin
Chief Administrative Officer
Lake Simcoe Region Conservation Authority
Copies: Clare Riepma, Chair, Lakes Simcoe and Couchiching / Black River Source Protection Authority
Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Committee
Don Goodyear, General Manager, Integrated Watershed Management
Bill Thompson, Manager, Watershed Plans and Strategies
Page 185 of 191
17.a) 2025-009: Being a By-law to delegate the power to appoint Screenin...
The Corporation of The Township of Oro-Medonte
By-Law Number 2025-009
Being a By-law to delegate the power to appoint Screening Officers and Hearing
Officers to adjudicate Reviews and Appeals of Administrative Penalties
Whereas, Section 102.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended and
Ontario Regulation 333/07 authorize the Corporation of the Township of Oro-Medonte to
require a person to pay an administrative penalty for a contravention of any designated
by-law;
And Whereas, under the Administrative Monetary Penalty System By-law a person who
receives a Penalty Notice shall have the right to request a review of the administrative
penalty by a Screening Officer appointed by the municipality;
And Whereas, under the Administrative Monetary Penalty System By-law a person who
receives a notice of a decision from a Screening Officer shall have the right to a review
of the Screening OfficerÓs decision by a Hearing Officer appointed by the municipality;
And Whereas, The Township of Oro-Medonte considers it desirable and necessary to
establish the position of Screening Officer and Hearing Officers which are required for
the operation of the TownshipÓs Administrative Monetary Penalty System By-law;
Now Therefore the Corporation of the Township of Oro-Medonte enacts as follows:
1. That Appendix ÐAÑ attached hereto forms part of this By-law.
2. This By-law shall be cited as ÐThe Township of Oro-Medonte Screening and
Hearing Officer By-lawÑ.
3. This By-law shall take force and effect on the date of passage.
th
day of April,
By-law read a First, Second and Third time, and Passed this 9
2025.
Mayor, Randy Greenlaw
Clerk, Yvonne Aubichon
Page 186 of 191
17.a) 2025-009: Being a By-law to delegate the power to appoint Screenin...
Appendix ÐAÑ
In this By-law words used in the present tense include the future, words in the
masculine gender include the feminine and neutral; the singular number includes the
plural, and the plural includes the singular.
1.0 Definitions
ÐAdministrative Monetary PenaltyÓ means a monetary penalty imposed for a
contravention of a Designated By-law as set out in the Administrative Penalty By-law;
ÐAdministrative Monetary Penalty System By-lawÑ means the Administrative Monetary
System Penalty By-law, as the same may be amended from time to time, adopted by
Township Council;
ÐCouncilÑ means the elected Council of the Township of Oro-Medonte
ÐDirectorÑ means the Director of Development Services and or their designate;
ÐHearing OfficerÑ means a person from time to time appointed by Council pursuant to
this By-law;
ÐPersonÑ includes an individual and a corporation;
ÐPower of DecisionÑ means a power or right, conferred by or under this By-law and the
Administrative Penalty By-law, to make a decision deciding or prescribing, the legal
rights, powers, privileges, immunities, duties or liabilities of any Person:
(a) In the case of a Screening Officer, in respect of a request to review an
Administrative Penalty, and
(b) In the case of a Hearing Officer, in respect of an appeal from a Screening
Decision;
ÐRegulationÑ means Ontario Regulation 333/07 under the Municipal Act;
ÐScreening DecisionÑ means a notice which contains the decision of a Screening
Officer;
ÐScreening OfficerÑ means a Person from time to time appointed by Council pursuant to
this By-law;
ÐTownshipÑ means the Corporation of the Township of Oro-Medonte.
2.0 Screening of Officer
2.1 The position of Screening Officer is established for the purpose of exercising
the Power of Decision in the review of an Administrative Penalty as set out in
the TownshipÓs Administrative Monetary Penalty System By-law.
2.2 The Screening Officer shall have all of the powers of review as set out in the
TownshipÓs Administrative Monetary Penalty System By-law and the Regulation.
2.3 A Screening Officer shall be appointed by Council in consultation and
recommendation from the Director, and preference shall be given to an eligible
candidate:
(a) With knowledge of and experience in administrative law; and
(b) Of good character.
Page 187 of 191
17.a) 2025-009: Being a By-law to delegate the power to appoint Screenin...
3.0 Hearing Officer
3.1 The position of the Hearing Officer is established for the purpose of exercising
the Power of Decision in the appeal of a Screening Decision as set out in the
TownshipÓs Administrative Monetary Penalty System By-law.
3.2 The Hearing Officer shall have all of the powers of review as set out in the
TownshipÓs Administrative Monetary Penalty System By-law and the Regulation.
3.3 A Hearing Officer shall be at the recommendation of the Director in consultation
with the TownshipÓs CAO which recommendation shall give preference to an
eligible candidate:
(a) With knowledge of and experience in administrative law, and
(b) Of good character.
4.0 General Provisions
4.1 The following Persons are not eligible for appointment as a Screening Officer
or a Hearing Officer:
(a) A member of Council;
(b) The relative of a Person referenced in subsection 4.1(a);
(c) In the case of a Hearing Officer, an employee of the Township, or
(d) A Person indebted to the Township other than
(i) In respect of current real property taxes; or
(ii) Pursuant to an agreement with the Township the terms with which
the Person is in compliance.
4.2 A Screening Officer shall be appointed for such period and subject to such
terms and conditions as may be determined by Township staff in accordance
with the TownshipÓs employment or contract policies and guidelines.
4.3 A Hearing Officer shall hold office for the term that coincides with the term of
Council and thereafter until a Hearing Officer is reappointed or a successor is
appointed pursuant to this By-law or is no longer required by the Township.
(a) Notwithstanding the foregoing, the Township reserves the right to terminate
the term of a Hearing Officer at any time at the sole discretion of the Township.
4.4 A Hearing Officer shall be remunerated at the rate from time to time established
by agreement.
4.5 No Person shall attempt to directly or indirectly, communicate with or influence a
Screening Officer or a Hearing Officer respecting the determination of an issue
respecting a delegated Power of Decision in a proceeding that is or will be
pending before the Screening Officer or Hearing Officer except a Person who
is entitled to be heard in the proceeding or the PersonÓs lawyer or licensed
representative and only by the Person or the PersonÓs lawyer or licensed
representative during the hearing of the proceeding in which the issue arises.
4.6 Section 4.5 does not prevent a Screening Officer or a Hearing Officer from
seeking and receiving legal advice.
Page 188 of 191
17.a) 2025-009: Being a By-law to delegate the power to appoint Screenin...
5.0 Offences and Penalties
5.1 Every person who contravenes any provision of this By-law, and every director or
officer of a corporation who knowingly concurs in the contravention of this By-law
by the corporation is guilty of an offence and upon conviction, is liable to a fine as
provided for in the Provincial Offences Act, R.S.O. 1990, C. P.33.
5.2 Every person who contravenes any provision of this By-law is guilty of an offence
under the provisions of the Municipal Act, 2001, S.O. 2001, c.25 as amended
and is liable on conviction to a penalty of not more than $50,000, exclusive of
costs under the provisions of the Municipal Act, 2001, S.O. 2001, c.25 as
amended.
5.3 Every director or officer of a corporation who contravenes any provision of this
By- law is guilty of an offence under the provisions of the Municipal Act, 2001,
S.O. 2001, c.25 as amended and is liable on conviction to a penalty of not more
than $50,000, exclusive of costs under the provisions of the Municipal Act, 2001,
S.O. 2001, c.25 as amended.
Page 189 of 191
17.b) 2025-036: A By-law to Appoint an Auditor and to Repeal By-Law 2021...
The Corporation of the Township of Oro- Medonte
By -Law No. 2025-036
A By-law to Appoint An Auditor and to Repeal By-Law 2021-025
Whereas Section 296(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that a municipality shall appoint an auditor licensed under the Public
Accounting Act, 2004 who is responsible for, (a) annually auditing the accounts
and transactions of the municipality and its local boards and expressing an opinion
on the financial statements of these bodies based on the audit; and (b) performing
duties required by the municipality or local board;
Whereas Section 296(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that an auditor of a municipality shall not be appointed for a term
exceeding five years;
Whereas the Council of the Corporation of the Township of Oro- Medonte deems it
expedient to extend the appointment of an auditor to Baker Tilly KDN LLP for an
additional two years being the fiscal years 2024 and 2025;
And Whereas Baker Tilly KDN LLP, have confirmed availability to undertake the
municipal financial audit for an extension of an additional two years for 2024 and
2025;
Now Therefore be it resolved that the Council of the Corporation of the Township
of Oro-Medonte hereby enacts as follows:
1. That Baker Tilly KDN LLP be appointed as municipal auditor for fiscal years
2024 and 2025.
3. That By -Law No. 2021-025 is hereby repealed;
4. And that this by-law shall come into force and take effect on the final passing
thereof.
th
By-Law Read a First, Second and Third time, and Passed this 9 day of April,
2025.
The Corporation of the Township of Oro-Medonte
__________________________
Mayor, Randy Greenlaw
__________________________
Clerk, Yvonne Aubichon
Page 190 of 191
19.a) 2025-037: Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2025-037
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, April 9, 2025
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday, April
9, 2025, and in respect to each Motion, Resolution and other actions passed and
taken by the Council at its said Meeting is, except where prior approval of the
Ontario Land Tribunal is required, hereby adopted, ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
th
By-Law Read a First, Second and Third time, and Passed this 9 day of April,
2025.
The Corporation of the Township of Oro-Medonte
__________________________
Mayor, Randy Greenlaw
__________________________
Clerk, Yvonne Aubichon
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