10 18 1982 Council Minutes
Pg. 549
COUNCIL CHAMBERS - OCTOBER 18, 1982
~ TWENTIETH MEETING
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Council met this morning pursuant to adjournment with all members present:
Reeve
Deputy Reeve
Councillor
Councillor
Councillor
R.S. Arbour
S. Davie
T. Halfacre
S. Vousden
A. Johnson
Reeve R.S. Arbour in the chair, opened the meeting at 9:30 a.m. with prayer.
The minutes of the last regular meeting of October 4, 1982 were on motion of
Halfacre and Vousden confirmed as printed and received.
Presented copies of letters forwarded as instructed at the last regular
meeting of Council held October 4, 1982 as follows:
-Morris Shelswell advising his tender for snow removal had been accepted
for Route "A" and letter to other contractor submitting tender, Keith
Smith, advising of tender accepted.
-Ministry of Agriculture and Food forwarding Form 4, Debenture for Tile
Drainage Loan and Forms 8 & 9 as well as Schedule of Rating By-Law 1284/82
for application of Carl Cumming.
-Property Officer, Realty Services Branch, Ministry of Government Services
re: Part Lot 21, Concession 11 ( Hawkestone Restoration Centre).
-Centra 1 Data Processing re: Further Retail Sales Tax Claims.
-D. Crank and D. McKee re: Trailer on Lot 1, Plan M-118.
-Russell Sparrow re: Clean up of wood - Part E~ Lot 9, Concession 6.
-Robert Holmes & Robert Barber advising that the Township will be calling
for application for Park Caretaker for Oro Memorial Park 1983.
-Robert Barber re: sale of Soft Ice Cream Machine and opportunity to purchase
same from the Township.
-Mr. Eldon Greer - forwarding letter to M.T.C. and copies of letters from
M.T.C. with respect to acceleration and deceleration lanes.
-Mitchell Square Institute re: Concrete Ramp at Town Hall.
-K.M. Gilbert, Lot 20, Plan 1151 with respect to drainage ditch along the
lot to Lake Simcoe, advising that agreement on title made no reference
to Township responsibility for same.
-Secretary-Treasurer, Oro Township Community Arena Committee advising with
regard to 1981 Statement and Application for 1982 Recreation Grant.
On motion of Vousden and Johnson, copies of letters as presented and forwarded,
accepted as satisfactory and be placed on file for reference as required.
Presented from Oro Septic Services, invoices for Portables at Oro Memorial
Park as follows:
4 Units from June 30th to August 31st
4 Units from May 17th to Sept. 8th
2 Units from Sept. 8th to Sept. 30th
Repairs for damages to units
@75.00
$ 600.00
1,125.00
120.00
25.00
$1,870.00
Total
Pg. 550
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TWENlIETH MEETING - OCTOBER 18, 1982
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On ~otion of Johnson and Halfacre that the invoices as presented be received
ar,d added to October accounts for payment in the amount of $1,870.00.
Presented from Crown Garden Centre account for planting of trees and shrubs
in Oro Memorial Park according to plans as agreed upon, along with letter
of explanation.
Total
$785.00
54.95
$839.95
56 Trees and shrubs according to plan
Ontario Retail Sales Tax
On motion of Halfacre and Johnson, the account as presented be approved
for payment in the amount of $839.95 and added to October accounts.
Presented letter from
for work completed to
to date 55%.
Fees due as per Section 4.1 of the contract
Disbursements as per Section 3.2 of the contract
Total Due
Gibson/Flood & Associates Limited progress account
date on the Municipal Housing Statement. Work completed
$4,125.00
93.00
$4,218.00
On motion of Vousden and Davie, account as presented from Gibson/Flood
& Associates Limited, be approved for payment in accordance with contract
for Municipal Housing Statement.
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Committee of Council Recommendations from meeting held October 14, 1982.
Draft Approval Extension for Randsalu Subdivision - Block "X" Plan 902 ,
File 43T-76089. Recommended by Committee of Council.
On motion of Vousden and Halfacre, that further to recommendation of Com-
mittee of Council, Oro Council after consideration of the request to extend
Draft Approval for File 43T-76089, being a proposed Draft Plan of Subdivision
for Block "X", Plan 902, Oro Council are prepared to recommend that the
Draft approval for File 43T-76089, be extended for a period of one year
to November 23, 1983.
Draft Approval Extension for Guthrie Plains Subdivision (Melville Hastings)
File 43T-25103.
Further to request for extension for Draft approval by G. Denton Brumwell,
P.Eng of Skelton, Brumwell and Associates Limited for the Estate of Melville
Hastings as presented to Committee of Council meeting held on October 14th,
1982 in accordance with letter dated October 14th presented to Committee
of Council held on October 14th. Committee of Oro Council recommended exten-
sion be granted.
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On motion of Davie and Vousden, Oro Council are prepared to recommend ex-
tension of Draft approval of the Subdivision known as Guthrie Plains Sub-
division File 43T-25103, for a period of one year to November 18, 1983,
subject to approval by the Ministry of Municipal Affairs & Housing and
further that the Subdividers Agreement be reviewed prior to commencement
of development of the Subdivision should this occur within the one year
period.
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Pg. 551
TWENTIETH MEETING - OCTOBER 18, 1982
By-Law Enforcement Officers Report - as presented to Committee of Council
on October 14, 1982 with respect tQ: R. MQrrisQQ = E. McLeqve - Eoundry
chain link fence erected with hedge inside of the McLeave property -recom-
mendation of By-Law Enforcement Officer that same would appear to be in
order. John Vanderwaardt - Lot 36, PIan M-66 closed type fence erected
around property - improper height at daylight corner. By-Law Enforcement
Officer had advised owner to have same corrected by October 30, 1982.
On motion of Johnson and Vousden, the reports of By-Law Enforcement Officer
and his recommendations be accepted and reports filed. By-Law Enforcement
Officer to keep Council informed regarding both matters.
By-Law Enforcement Officer Probationery Period which expired on October
6, 1982, was further considered and recommendation of Committee of Council
be accepted by the following resolution.
On motion of Vousden and Johnson, the recommendation of Committee of Council
be accepted and Mr. William Ormerod be advised that Oro Council will continue
to retain him as part time By-Law Enforcement Officer on the same basis
according to resolution of Council passed at a meeting held on June 23,
1982, and that the By-Law Enforcement Officers remuneration be reviewed
at the same time as all other Township Employees remunerations are re-
viewed.
Boundry Fence Shelswell Park
Dr. R. Shoichet, lot 50, Plan 755, had originally requested an appointment
with Committee of Council for Thursday, October 14th, to present his pro-
posal for fence between boundry of his lot and Shelswell Park, after re-
ceiving Township letter advising that Council propose to erect a 9 strand
wire fence as soon as possible. Dr. Shoichet objects to such fence. Then
telephoned October 12th to request an appointment for Monday, November
1, 1982. Committee of Council recommend Owner of Lot 50, Plan 755 be advised
of Council's position should his suggested proposal not meet with approval
of Council.
On motion of Halfacre and Johnson, that a letter be forwarded to Dr. Shoichet
that an appointment has been confirmed for 11:15 a.m. Monday, November
1, 1982 and that should at that time his proposal for a boundry fence not
meet with the satisfaction of Council, the 9 strand wire fence will be
erected thereafter.
The matter of Draft By-Law to require the licensing of Adult Entertainment
Parlours having been discussed by Committee of Council and recommendation
that Clerk to contact Mr. W.D. Russell, Q.C. and request his opinion and/or
comments on the preliminary draft By-Law, as to whether it may be passed
as drafted or what changes or amendments are required. Also what would
be a proper fee for such license under paragraph 5 of the said By-Law.
In response W.D. Russell advised this morning that he is redrafting the
By-Law which may be picked up at noon, to be presented later for consideration
under By-Laws.
Proposed Draft By-Law to authorize the encroachment of buildings on Road
Allowance between Range 2 and Concession 3, was presented to Committee
of Council on October 14th, 1982 along with letter from Solicitor J.D.D.
Graham requesting Council pass same.
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Pg. 552
TWENTIETH MEETING
OCTOBER 18, 1982
On motion of Johnson and Davie that J.D.D. Graham, Solicitor for purchaser
of Part Lot 27, Concession 3, be advised that the Township of Oro are pre-
pared to consider passing the proposed By-Law to authorize the encroachment
of Buildings as set out in the said By-Law, once Solicitor W.D. Russell,
Q.C. has provided an opinion to Council on the matter, subject to all the
costs being bourne by the proponent.
Advised Council that a quotation had been received from Leonard Crawford
with respect to repairs required at the Town Hall.
On motion of Halfacre and Vousden that Mr. Leonard Crawford be retained
to repair the ceiling tile and door at the Town Hall, as per quotation
received October 18, 1982 in the amount of $60.00.
Presented correspondence, communications, etc., as follows:
-Letter from Town of Collingwood endorsing resolution re: operation costs
of Ecole Secondaire Le Caron.
-Copy of letter from Township of Tecumseth to the Hon. Bette Stephenson
endorsing resolution re: operation costs of Ecole Secondaire Le Caron.
-Copy of letter from Skelton, Brumwell to Simcoe County Health Unit re:
Lot 1, Plan M-118.
-Correspondence from Ministry of Energy advising of financial assistance
being offered to Municiplaities for converting from oil fired equipment
to alternate fuels.
-Approval from Ministry of Natural Resources for Pit License on Lot 9,
Concession 11 - Strachan/Galigan.
-Copy of letter from F. Haughton to G. Russell regarding topsoil and catch
basin.
-Copy of letter from F. Haughton to Construction Safety Association cancel-
ling registration from seminar of Road Supt. and Working Foreman.
-Letter from Ontario Good Roads advising of 1983 Convention to be held
February 21-23, 1983 at the Royal York and requesting municipalities to
now register.
-Letter from Salvation Army acknowledging receipt of donation.
-Letter from Pits & Quarries Inspector, Ministry of Natural Resources re-
questing completion of Rehabilitation Claim Form for 1982.
-Letter from Ministry of Citizenship and Culture regarding Annual Survey
of Public Libraries.
-Notice from Assessment Review Court advising of Court date of November
17th at City of Orillia.
-N.V.C.A. Notice of Public Meeting to be held on October 19th "Conservation
Simcoe County" sponsored by Barrie Agricultural Society.
-Background Issues 37 & 39, & 49, Sept. 13th,27th and Oct. 4th, 1982.
-Ministry of Industry and Trade advising of Toronto Auto Parts Show being
held November 2 - 4, 1982.
-Ontario Parks Association, Membership Roster.
-Letter from James Mould regarding his retirement from BP and that the
Township's agent will now be Daryl Bowman.
-Ontario Humane Society - Monthly Report for September from Barrie.
-Ministry of Municipal Affairs & Housing - Provincial Assistance to Munici-
palities Boards & Commissions.
On motion of Johnson and Halfacre, correspondence, communications, etc.,
as presented be received and filed.
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TWENTIETH MEETING
OCTOBER 18, 1982
Presented letter from the Hon. Claude F. Bennett, Minister, Municipal Affairs
and Housing with respect to continuance of the Ontario Municipal Training
Program for 1983. The program having been first introduced in 1980. Also
included is a set of guidelines describing this two-year training program.
Municipalities interested in participating in 1983, must submit proposals
by December 31, 1982.
On motion of Johnson and Vousden, letter be received and be tabled for
review and presented to 1983-85 Council at first meeting in December.
Presented letter from Chief Administrative Officer, County of Simcoe with
respect to the adoption of General Government Committee Report No. 20,
at open Council meeting held on September 17th, which gave authority to
contact all municipalities regarding the due dates for County Levies which
are proposed to commence in 1983 for installments on March 31st, June 30th,
September 30th and December 15th. Also copy of proposed provisional By-
Law to implement same. In accordance with provisions of Section of The
Municipal Act the majority of Municipalities must agree to the proposed
due dates. A reply is requested in order for County Council to deal with
the subject at the November 16th, 1982 meeting.
On motion of Davie and Halfacre, letter and copy of draft provisional By-
Law be received and Clerk to reply and advise that Oro Council would not
have any objection to the four installments as set out in County letter
of October 7, 1982 and provisional By-Law.
Presented letter from Ontario Good Roads Association as a request for Reso-
lutions and Proposal of names for recognition of Long Service in the cause
of Good Roads to be included in program for the 1983 Convention to be held
February 21st to 23rd, 1983 at the Royal York Hotel in Toronto.
On motion of Davie and Vousden, letter and Long Service Questionnaire be
received and placed on file for reference.
Presented letter from Blake Uren, Oro Sand and Stone requesting Council
approval for increase in annual tonnage extraction from 200,000 tonnes to
400,000 tonnes, following a letter from Ministry of Natural Resources ad-
vising that material extracted will be exceeding approved amount. Copy
of letter from M.N.R. and present license for Gravel Pit - Part E~ Lot
9 and Part E~ & W~ Lot 10, Concession 13.
This matter was discussed with the Road Superintendent prior to any action
by Council and the Road Supterintendent advised that most of the transport-
ing of material was on the County Road and No. 11 Highway. After which
the following resolution was passed:
On motion of Davie and Vousden, Oro Council would have no objection to
increase of license to extract materials from 200,000 tonnes up to
400,000 tonnes in any calender year from Gravel Pit on Part E~ Lot 9, and
Part E~ & W~ Lot 10, Concession 13, operated by Oro Sand and Stone. Subject
to Oro Sand and Stone and Stewart Construction Co. Limited meeting with
the Township Road Superintendent to arrange for improvements to the 13th
line from the two pit entrances, south to County Road No. 11 and also to
set up return routes on Township Roads used by both pit operations.
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TWENTIETH MEETING - OCTOBER 18, 1982
Chief Building Official, James Shelswell was present at 10:40 a.m. to pre-
sent his report for the month of September and other matters with respect
to the Building Department.
Presented Building Activity Report for the Month of September, 1982 as
follows:
There were 20 Building permits and 3 plumbing permits issued with a break-
down as follows:
4 residential dwellings at a value of
3 agricultural buildings at a value of
3 accessory buildings at a value of
4 commercial permits at a value of
4 residential additions at a value of
1 chimney at a value of
1 demolition
140,510.00
17,000.00
12,000.00
52,000.00
38,150.00
3,000.00
$262,660.00
Money received for permits
Value of permits for September/81
$ 1,245.00
78,200.00
On motion of Johnson and Halfacre, that the report of the Chief Building
Official as presented be received and filed for reference.
Requirements in respect to "moving permits" for relocation of buildings
within the Township were discussed.
On motion of Halfacre and Vousden, that Council recess until 1:00 p.m.
The meeting recessed at 11:00 a.m.
Council reconveened at 1:00 p.m.
Road Superintendent, Fred Haughton was present at 1:00 p.m. to present
his report on road matters and opening of tenders for supply and stock-
piling of Winter Sand and additional snow removal tenders.
Report:
1) matter of no parking on Tresspass Road approximately 500 feet west
of Oro-Orillia Town Line. Road Supt. recommended that this should be dis-
cussed with Orillia Township. The apparent problem being caused by use
of Carthew Dock.
2) Progress of work on 15/16 Side Road scheduled for 1982 (line 7 to Line 9)
about 90% completed. Some work to be done on bridge east of line 9.
Tenders
As instructed Tender call for Contract 82-09 for to Supply, Screen, Haul
and Stockpile screened sand for winter sanding, had been placed in the
Barrie Examiner and the Orillia Packet for two issues. In response 3 tenders
have been received as follows:
Pg. 555
TWENTIETH MEETING - OCTOBER 18, 1982
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Oro Sand &Stone
Box 99
Orillia, Ont
L3V 6H3
(Tender Cheque)
$1,334.20
Stewart Constr.
RR # 3
Orillia, Ont
L3V 6H3
(Tender Cheque)
$1,467.00
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Cliff Varcoe Ltd
Box 594
Barrie, Ontario
L4M 4V1
(Tender Cheque)
$1,475.80
*Keith Smith Contr.
Box 1026
Barrie, Ontario
L4M 5El
(Tender Bank
Money Order)
$717.00
Tender Spec Item Est. Unit Total
Item # Description Quant ity Price
1. 531 S,upply, Screen,
haul & Mix to
W.D.S. 2000 Ton 3.09 6180.00
2. 531 Remix existing
and at W.D.S. 700 c.m. 0.79 553.00
3. 531 Supply,Screen
Haul & Mix to
Patrol Yard 2000 ton 2.87 5740.00
4. 531 Remix Existing
Stockpile at
Patrol Yard 11 00 c. m. 0.79 869.00
Total Tender $13,342.00
1. 3.60 7200.00
2. 0.65 455.00
3. 3.15 6300.00
4. 0.65 715.00
Total Tender $14,670.00
1.
2.
3.
4.
2.69 5380.00
1. 71 11 9 7 . 00
3.15 6300.00
1. 71 1881. 00
$14,758.00
Total Tender
1.
2.
3.
4.
3.20
0.70
6400.00
770.00
$7,170.00
*(Tender incomplete - total for item 3 & 4 not 10west for two items.)
On motion of Davie and Vousden that the tender of Oro Sand and Stone Limited
as received on Township Tender Form for Contract 82-09, to supply, screen,
haul and mix to Waste Disposal Site of approximately 2000 tonne of sand
at $3.09 per tonne to an amount of $6,180.00 and to remix existing sand
at W.D.S. approximately 700 cubic metres of sand at 0.79 to an amount of
$553.00 and to supply, screen, haul and mix to Patrol Yard of approximately
2000 tonne of sand at $2.87 per tonne to an amount of $5,740.00 and to
remix existing sand at Patrol Yard of approximately 1100 cubic metres at
0.79 per cubic metre to an amount of $869.00 to a total tender price of
$13,342.00, be accepted as the lowest total tender price. Work to be completed
not later than November 12, 1982.
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TWENTIETH MEETING
OCTOBER 18, 1982
As instructed at meeting of Council held on October 4, 1982, Road Supt. had
contacted Contractors who had previously carried out snow removal for Routes
"B" and "C". Tender for Route "A" having been accepted at meeting of Council
held on October 4, 1982. (Horseshoe Valley had advised that they are not
interested in plowing Sugar Bush)
Tender for Route "B" - Horseshoe Valley & Sugar Bush Contract 82-10
Presented tender from B & B Auctioneers, signed by Bryan Pacello, 303 Pat-
terson Road, Barrie, Ontario on Township Tender Form. After consideration,
the following action was taken:
On motion of Davie and Vousden, the tender of B & B Auctioneers of 303
Patterson Road, Barrie, Ontario as received on Township Tender Form for
contract 82-10 for Route "B" (Horseshoe Valley, Plan 1587 and Sugar Bush
Plans M-8,9 & 30,31) with one Dodge 800 (5 ton with 220 H.P. at 3600 RPM,
Gas operated with one-way and wing, including fuel, operator, wing person,
hydraulic operated snow plow and wing, flashing lights and running lights
according to Highway Traffic Act, be accepted at the rate of $35.00 while
operating. Stand-by time payable only on non-working days between December
15, 1982 and continue to March 15, 1983 at the rate of $20.00 per day.
Tender accepted subject to equipment meeting all specifications.
Route "C"
- Barrie, Terrace, Plan 1561 and PIan 1069.
Presented tender from Jim Kenny, RR # 2 Shanty Bay, Ontario.
White Tractor - Model 105 ( 4 wheel drive) with 9 foot double auger blower.
On motion of Vousden and Davie that the tender of Jim Kenny, RR # 2, Shanty
Bay, Ontario for snow removal equipment for Route "C", as received on
Township Tender Form (Contract 82-10) on roads on PIan 1069, Barrie Terrace
Plan 663 and Colborne St., and PIan 1561 for the 1982-83 season with one
White 2-105 Tractor 9 4 wheel drive) 120 H.P. with Hagendoorn double auger
9 foot blower at a flat rate of $25.00 per hour, according to tender speci-
fications, be accepted.
Mr. Paul Kitchen, O.L.S. and Mr. A. Randsalu were present in accordance
with appointment Scheduled for 1:30 p.m., to discuss with Council require-
ments to be included in Subdividers Agreement for the Draft Approved,
for property described as Block "X", Plan 902. Council related to Mr. Kitchen
the basis for calculating capital lot levies and cash in lieu of 5% parkland
dedication.
On motion of Vousden and Halfacre, that Council are prepared to accept
$3,000.00 as the cash amount in lieu of parkland dedication, and the stan-
dard $1,000.00 per lot-capital lot levy, in respect of the proposed plan
of subdivision File 43T-76089. Copy of resolution to be forwarded to
Mr. Randsalu's Agent, Mr. Kitchen. O.L.S.
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Pg. 557
TWENTIETH MEETING - OCTOBER 18, 1982
Presented letter from Paul Eenhoorn, Lots 22-23 Plan 217, being a complaint
about Street on Plan M-20, which was originally constructed by Ralph Leigh
and not completed to state of MTC standards. Letter requests that since
no improvements have been made in 9 years, the road should be completed
and maintained.
On motion of Davie and Halfacre, that a copy of letter be forwarded to
Trustees, Hawkestone Police Village with a request for their comment on
the matter.
Other New Business
The matter of the date of Halloween evening was discussed.
On motion of Davie and Halfacre, that notwithstanding that the traditional
Halloween celebration date in 1982 falls on Sunday, October 31st, that
Oro Township Council recognizes Saturday, October 30th for this purpose.
Council recessed at 2:00 p.m.; reconvened at 2:45 p.m.
Presented a draft By-Law as revised after consideration at Committee of
Council held on October 14, 1982 with respect to licensing of establish-
ments for Adult Entertainment.
After further review of the draft By-Law to license and regulate Adult
Entertainment Parlours, it was moved by Davie and seconded by Johnson,
that a By-Law for the licensing, regulating, governing, classifying and
inspecting Adult Entertainment Parlours, be introduced and numbered as
By-Law No. 1285/82 and read a first time.
On motion of Vousden and Halfacre, By-Law No. 1285/82 read a first time,
be read a second time.
Third reading was held in abeyance pending further review of the proposed
By-Law.
Quadrant Developments
Mr. B.S. Onyschuk, Q.C., Solicitor for Cedarbrook Estates, Quadrant Develop-
ments Limited, Plan M-157 was present at 2:45 p.m. as previously arranged
with respect to services on PIan M-157 and Letter of Credit. Mr. Onyschuk
reported that substantially all work had been completed on the pumphouse
and water distribution system, and that in his opinion, the date of sub-
stantial completion on the subdivision services was on or about August
11, 1982 and not December 31, 1982, save and except asphalt paving.
On motion of Davie and Halfacre, that Council are prepared to entertain
a reduction in the Letter of Credit in respect to Quadrant Developments
Limited plan of subdivision, Plan M-157, to an amount sufficient to secure
remaining works, namely $55,000.00. Further, that the date of substantial
completion of services, save and except final road grading and asphalt
paving be confirmed as being August 11, 1982.
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Pg. 558
TWENTIETH MEETING - OCTOBER 18, 1982
There being no further business at hand, it was:
On motion of Davie and Vousden, that Council adjourn to meet again on
Monday, November 1, 1982 at 9:30 a.m.
Council adjourned at 3:20 p.m.
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Deputy Clerk - G. Roberts