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09 07 1982 Council Minutes . . . Pg. 508 COUNCIL CHAMBERS - SEPTEMBER 7, 1982 SEVENTEENTH MEETING Council met pursuant to adjournment with Reeve R.S. Arbour in the chair. Present were: Reeve Deputy Reeve Councillor Councillor Councillor R.S. Arbour S. Davie Thelma Halfacre Stan Vousden Allan Johnson Reeve Arbour opened the meeting at 9:30 a.m. with prayer. The minutes of the last regular meeting of August 16, 1982 were on motion of Vousden and Halfacre, confirmed as printed and received. Presented copies of letters forwarded from the last regular meeting of August 16, 1982 as follows: -Barrie Examiner and Orillia Packet - Notice of Council Meeting change to Tuesday, September 7, 1982. -Ainley & Associates Ltd., - forwarding account for services Oro Memorial Park. -Sheridan Nurseries, Carl Cumming, George Sutton and Ivan Clark advising that approximately $3,000.00 is now available since J.J. Balderston had advised he would not proceed with drainage work in 1982. -Nelson & George Robertson requesting they attend a meeting of Committee of Council regarding proposed road allowance by Tom Kinn with copy of letter to Eric Scott. -Township of Tiny reply to letter regarding letter from S.C.B.E. setting out actual costs for operation of Ecole Secondaire Le Caron. -Mr. Robert Barber Re: Duties at Oro Memorial Park and reply to his request regarding .additional remuneration and/or time off. -Barrie Examiner & Orillia Packet - ad calling for tenders for servicing of Oil heated Furnaces. -Margaret E. Shoichet re: fencing between easterly boundry of Shelswell Park and Lot 50, Plan 755. -Orillia Agricultural Society re: representatives of Oro Council to attend in Log Sawing Contest at Orillia Fair. -Liquor License Inspector re: Jarratt Community Hall. -Mrs. M. Schmidt re: Trees on Township Road Allowance, line 4. -Ministry of Tourism and Recreation - application for Wintario Capital Grant for Oro Township Community Arena. On motion of Johnson and Halfacre, copies of letters as presented and for- warded accepted as satisfactory and same be placed on file. Presented letters from the following Municipalities further to those pre- sented at the last regular meeting, supporting the Resolution of the Township of Oro relating to the operation costs for Ecole Secondaire Le Caron: Township of Matchedash Township of Mara County of Simcoe Village of Elmvale Town of Penetanguishene Town of Stayner ~ --. Pg. 509 SEVENTEENTH MEETING SEPTEMBER 7, 1982 . Total Municipalities which have advised of support to date are now 17. On motion of Halfacre and Johnson, letters from the various Municipalities including the County of Simcoe advising of Council's support of the Reso- lution of the Township of Oro respecting operating costs for Ecole Secondaire Le Caron, be received and placed on file. Presented copy of letter from Clerk County of Simcoe forwarding copy of By-Law No. 3557 which amends County By-Law No. 3546, 3547,3548 and 3549 respecting the raising of money for the general expenditures and Road System expenditures of the County of Simcoe. Schedule "A" now shows Schedule "B" now reads Assessment 123,554,139 General purpose share Road Purposes Total By-Law previous total Increase Percentage 4.863 of levy 143,945 107,667 251,612 251,249 $ 363 . Also presented letter from Treasurer showing the difference of the revised adjustment due to impact of the Barrie/Innisfil Annexation adjustment and advising that the adjusted figure will appear on notice of third and final installment due on December 15, 1982. Clerk-Treasurer advised that the County Levy 2nd & 3rd Installments had been paid on August 31, 1982 for a total discount of $4936.had been received, the discount received was at 16% whereas Term Deposit investment only realized 13 3/4% on that date. On motion of Vousden and Halfacre, letters and copy of By-Law No. 3557 be received and adjusted amount of $363.00 be included with payment of third installment and this amount be used when establishing Mill Rate to raise the County Levy for 1983 as an underlevy which has resulted be- cause of the revised portion of the total County Levy for 1982. And, action of Treasurer of forwarding 2nd and 3rd installment in advance to realize discount accepted as satisfactory. Presented second and final Monthly Progress Estimate, being the final claim to be paid to Graham Downard, Contractor for Change Rooms at Oro Memorial Park as prepared by Township Engineer - Stuart N. Keyes. Holdback from first payment Credit for 30 sheets plywood Total of final payment $3,030.60 147.00 $2,883.60 Also presented copy of declaration of Graham Downard that all labour and materials have been paid for and satisfied in full. . On motion of Halfacre and Johnson, Final Estimate for holdback of account in full for Graham Downard, Contractor for the balance amount of $3,030.60, less credit allowance for plywood on 30 sheets to an amount of $147.00 to a total amount of $2,883.60, as prepared by Stuart N. Keyes and affi- davit of Contractor Graham Downard be received, and Treasurer authorized to issue payment of Holdback as adjusted to an amount of $2,883.60 being the final payment for the contract of the change rooms at Oro Memorial Park for a total of $23,462.60. And, further that this account be paid once the Township Engineer presents awritten report of Substantial Comple- tion. As well as the Building Inspector's report of satisfactory completion. Pg. 510 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . Presented copy of letter from Stuart N. Keyes & Associates Ltd., , to Ainley & Associates Ltd., with respect to Alco Construction, Lot 24, Plan 882, and part lot 25, Concession 10, with respect to half round pipe which was to have been installed according to drawing 79429-1, dated November 1979. Ainley & Associates Ltd., had prepared the drawing as the Engineer for Alco Construction. On motion of Vousden and Johnson, letter of Stuart N. Keyes & Associates Ltd., to Engineers for Alco Construction with respect to drainage works along Lot 24, Plan 882, along with drawing No. 79429-1, be received and Township Engineer to advise Council of results and action taken to complete the work. Presented copy of letter from Community Planning Branch, Ministry of Munici- pal Affairs & Housing to Skelton,Brumwell & Associates Ltd of lapsing of Draft Approval for Mel Hastings Subdivision file 43T-25103 draft approval will lapse on November 18, 1982. On motion of Vousden and Halfacre, copy of letter to Skelton,Brumwell & Associates Ltd with respect to lapse of draft approval on November 18, 1982 of Hastings Subdivision file 43T-25103, be received and filed for reference should Consultants for Developer pursue the matter. . Presented letter from the Hon. James Snow, Minister, M.T.C. further to letter of July 12, 1982 with regard to Bell Canada's application for general rate increase and Hearing for same which will not take place since Federal Cabinet decision to limit Bell Canada's rate increase to 6 percent effec- tive September 1, 1982 and a further 5 percent effective September 1, 1983. Letter advises that Ministry Staff will be contacting those Municipalities and Organizations who have contacted the Ministry outlining Bell Canada service problems. On motion of Halfacre and Johnson, letter be received and filed for reference. Presented letter from Morgan Lenen, Registrar, Huronia Cycling Club in reply to Township letter of June 23, 1982 requesting copy of map of cycling tour as outlined in his letter of June 15, 1982. Letter advises that the said maps are display maps and not readily available and are currently displayed by the Barrie Chamber of Commerce and the travel information centre of Ontario Government on Highway 400 near Barrie. A copy of same may be reproduced from this map. On motion of Vousden and Johnson, letter be received and filed for reference. . Presented letter from Central Data Processing expressing appreciation to the Township for using services of Central Data Processing recently in connection to sales tax rebate. Letter further advises of another area that the Township could explore with regard to sales tax rebate and that in this regard, Mr. C.E. Tomlins, R.I.A. would arrange to discuss the matter. On motion of Halfacre and Johnson, letter be received and filed and Clerk to contact Central Data Processing regarding avenues that can be explored with respect to sales tax rebate, prior to arranging a meeting with Council for same. Pg. 511 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . Clerk advised that Mr. Robert Morrison had been in the office and requested that Council obtain legal opinion of interpretation of Fencing By-Law with respect to Hedge and that copy of survey of property in question be forwarded along with request to Solicitor. On motion of Vousden and Johnson, that By-Law Enforcement Officer is to take all necessary and appropriate action regarding any contravention of By-Law No. 1123 with respect to the hedge planted. Clerk advised that Mr. Eldon Greer had been in the office to enquire whether the Ministry of Transportation & Communications had responded further to letter of September 10, 1981 with respect to review of acceleration/decel- eration characteristics at the commercial entrances on No. 11 Highway be- tween Barrie and Orillia as well as at intersection. Also presented letter dated August 31, 1982 from Mr. Eldon Greer requesting Council to pursue the matter of acceleration lanes further with M.T.C. On motion of Davie and Halfacre, that a letter be forwarded to Traffic Section, Ministry of Transportation & Communications requesting results of the review by Planning & Design Section as stated in Ministry letter of September 10, 1981 with respect to acceleration/deceleration charac- teristics, since no results of the review have been received to date and that a copy of Mr. E. Greer's letter and clipping from newspaper be en- closed. And, that copies of the foregoing be forwarded to Allan K. McLean . M.P.P., Simcoe East. Chief Building Official was present at 11:35 a.m. to present his report on building matters for the month of August as follows: There were 12 building and 1 plumbing permits issued with a breakdown as follows: 7 additions at a value of 3 accessory at a value of 2 alterations at a value of $ 51,140.00 4,500.00 7,000.00 $ 62,640.00 Value of Permits for August 1981 Money received for permits $151,120.00 338.00 On motion of Vousden and Davie, that the report of the Chief Building Offi- cial as presented, be received and filed for reference. Chief Building Official also presented a certificate as result of his atten- dance at the Ontario Association of Property Standards Officers Inc. On motion of Johnson and Vousden, report and certificate received for atten- dance at the O.A.P.S.O. be received as satisfactory. I Pg. 512 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . Chief Building Official reported on tests taken atOro Memori Park and prob- lems encountered as reported by Parks Committee. Chief BuildPrlg Official advised that he had met with a well driller who recommended a submersible pump in order that a chlorination system may be established. He was ad- vised that Council had passed a resolution to have a submersible pump in- stalled. C.B.O. next outlined the matter of conference for Chief Building Officials and Property Standards Officers to be held at Royal Connaught Hotel at Hamilton on October 3rd to 6th, 1982 entitled Ontario and Canadian Building Code Conference. On motion of Davie and Johnson, that James Shellswell, C.B.O. be authorized to attend the Conference of the Ontario and Canadian Building Code Confer- ence at Hamilton on October 3rd to 6th, 1982 and that registration and ac- commodation costs as well as associated expenses be paid by the Township. Mr. Stuart N. Keyes was present before Council at 11:45 a.m. to discuss several matters with Council which presently are pending. Mr. Keyes reviewed his letter of recommendation with respect to Letter of Credit for Quadrant Developments Ltd and reduction of same and his reason- ing for same. . Presented letter from Stuart N. Keyes & Associates as recommendation to Council for Letter of Credit reduction for Quadrant Developments Ltd., Plan M-157, from $126,000.00 to $74,351.69, being a reduction of $51,748.31. Engineers for Quadrant Developments - planmac Consultants Ltd recommend a reduction to $60,000.00. After consideration of amount of reduction as recommended by Township Engineer and discussion of same with Mr. Stuart N. Keyes, the following action was taken: On motion of Vousden and Davie, that the date of Substantial Completion for the Subdivision except for the Roads on Plan M-157 be effective Dec. 31, 1982 at which time the Letter of Credit as recommended by Township Engineer may be reduced to $75,000.00 On motion of Davie and Johnson, that the Township of Oro are not prepared to assume the Water System until it has been in continuous operation for one year as required in the Subdividers Agreement. The Township of Oro is prepared to keep survailance on the System and have the system operation- ally checked every two weeks, costs of which are to be the responsibility of the Developer. Also further, that the two year maintenance period for the Water System will commence when the Certificate is issued (Subdividers Agreement, Schedule "C", 13 (i). . Presented manual of instruction for pump house and Water System for Quadrant Developments, Plan M-157 and Key to Pumphouse delivered by Stuart N. Keyes, Township Engineer on August 19, 1982. Stuart N. Keyes suggests that the Manual be left in the pumphouse. Pg. 513 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . On motion of Davie and Halfacre, copy of Instruction Manuals for pumphouse of Quadrant Developments, Plan M-157, known as Cedarbrook Estates, be re- ceived and placed on file, with copy of same kept in the pumphouse for use by maintenance personnel. Recommendations of Committee of Council (1) Concerns of property owners abutting unopened road allowance be- tween Conc. 11 & 12 north of Scotdale Drive, which Mr. Tom Kinn proposes to bring to M.T.C. standards. On motion of Davie and Halfacre, letter be forwarded to Mr. Tom Kinn request- ing he meet with Township Road superintendent to set out requirements to complete the work, after which an agreement be entered into with the Township setting out all requirements, exact distance and date Mr. Tom Kinn agrees to have the work completed by. (2) Caretaker Memorial Park. On motion of Halfacre and Johnson, that Council advertise for Caretaker for Oro Memorial Park for the 1983 season after the present season is completed. . (3) Written report of observations at Oro Memorial Park due to water tests as presented to Committee of Council by Park Chairperson on August 26, 1982. On motion of Halfacre and Johnson, written report as presented with copies to all members of Council be received and filed for reference as required. Further Recommendations of Park Committee On motion of Halfacre and Johnson that R. Amos supply and install one ~ H.P. (5-8 G.P.M) submersible pump at a cost of $700.00. And, further that the old pump in the pump house and pump in Concession Booth be offered for sale. On motion of Halfacre and Johnson that Edward Robinson be retained to replace the shingles at the large pavilion at Oro Memorial Park, the work to consist of repair and/or replace sheeting as necessary and removal of old shingle and replacement with new shingles. The quotation of $3,200.00 be accepted for the removal, supplying and replacement shingles. Cost for repair and replacement of sheeting not included in quotation. After discussion on the matter , during which Park Committee Chairperson ad- vised that several Contractors had been previously contacted for quotations, Councillor Halfacre requested a recorded vote. The recorded vote called was as follows: . Reeve Arbour Deputy Reeve Davie Councillor Halfacre Councillor Vousden Councillor Johnson Yea Yea Yea Nay Yea Motion carried. Pg. 514 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . On motion of Halfacre and Davie, that Mas Murakami of Crown Garden Centre be retained to plant silver maple, white spruce and flowering shrubs at the north west fence of Oro Memorial Park in October 1982, to a total cost of $720.00, which shall include the supplying of the trees and shrubs, super- vision and all labour. On motion of Halfacre and Johnson that Council authorize the purchase of top soil to be placed around the change rooms up to an estimated cost of $200.00 and skirting boards for the lower part of the change rooms. Road Superintendent, Fred Haughton was present at 1:20 p.m. with respect to Road matters and presented his report for work done during the month of August and Vouchers 8 and 8A to cover same. On motion of Davie and Vousden, that Report of the Road Superintendent for work completed during August according to Vouchers 8 and 8A and Treasurer authorized to issue cheques in payment of same to a total of $186,199.57. Presented Notice of Inspection of Township Gravel Pit noting request neces- sary for compliance of set back of stockpile and fencing. On motion of Davie and Vousden, that the Township request relief from 100 feet set back for stockpile and relief from compliance for fencing north boundry. . Presented from Ontario Good Roads Association advising of Grader Operator Upgrading Programme at Canadore College of Applied Arts & Technology, North Bay - Sept. 27-28-29th, 1982 and registration forms for same. Road Superintendent advised that no operators would be attending the Upgrading Course at this time. On motion of Vousden and Davie, letter and registration forms be received and placed on file for reference. Presented letter from Wayne B. Dowswell, Line 12, Township of Oro, south of County Road 22 with respect to drainage problems and washouts. On motion of Davie and Vousden, a letter be forwarded to Mr. Wayne Dowswell in reply. Road Superintendent reported on progress of work on Lakeshore Road and advised that the Prime and Chip will commence within a week. Also the shoulders will be seeded. Planning & Development The Planning Administrator was present at 1:45 p.m. to review planning and development matters. The following was presented: . M.M.A.H. forwarding certificates required under Section 39(28) of the Planning Act, certifying By-Law Nos. 1266-1271/82 inclusive as being in full force and effect. Pg. 515 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . Committee of Adjustment, Notices of Hearing, Submission Nos. B13/82 - McMaster, A2/82-Craig, B14/82-Edgett, A3/82-Simpson and B15/82-Treloar. Simcoe County Land Division Committee Notice of Hearing, Submission BI00/82 regarding part of Lot 41, Concession 1, Township of Flos. City of Barrie circulation of By-Law 82-106 amending By-Law 69-33, setting out standards for a water pollution control centre zone at the Tiffin Street Lakeshore Drive facility. M.M.A.H., copy of letter to P. Kitchen, O.L.S. advising of lapsing of draft approval File 43T-76089 (Randsalu) on November 23, 1982. On motion of Halfacre and Vousden, that correspondence as presented be placed on file. Presented resolution of Oro Planning Board, recommending adoption of Amendment No. 14 to the Official Plan of the Oro Planning Area to redesignate from Rural to Industrial, part of the west half of Lot 17, Concession 7 to recog- nize and permit the existing septage and proposed organic waste transfer lagoons on lands owned by Oro Sanitation Services Ltd., On motion of Johnson and Vousden, that Council concur with the recommendation of Oro Planning Board regarding adoption of Amendment No. 14 to the Official PIan of the Oro Planning Area. Adoption By-Law and plan documentation to . be brought in for passage and execution later in the meeting. Presented circulation copy of new Official Plan of the Vespra Planning Area, MMAH file 43-0P-0192, and advised that on review, there did not appear to be any conflict or impact with Oro Township's planning initiatives. On motion of Vousden and Halfacre, that circulation of the new Official Plan for the Vespra Planning Area, be received without comment. Mr. W.D. Russell, Q.C. was present at 2:00 p.m. to review the documentation and requirements of Subdividers Agreement for "Bla ck Forest Estates" on part of Lots 1 & 2, Range 3, identified as File 43T-77069. Planning Administrator, George Roberts, who was present reported that all necessary deposits as required in Schedule "E" of the Subdividers Agreement had been received Capital lot levy fees, Cash-in-lieu of Parklands, Engineering & legal fee deposit. And, that necessary conveyance documents were in the process of being prepared. Mr. W.D. Russell advised of check list that had been made to cover all require- ments before recommendation of the Plan for approval and registration. . Following review of the foregoing with Council, Mr. Russell advised Council he would like to discuss with Council the firm's procedures when acting for a Municipality and asked if Council would be in favour of discussing same in Committee of the Whole. . . . Pg. 516 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 On motion of Vousden and Halfacre, Council go into Committee of the Whole to discuss legal matters and policies of his firm at 2:10 p.m. On motion of Johnson and Halfacre, Council come out of Committee of the Whole at 2:25 p.m. Mr. T. Holmberg was present at 2:30 p.m. with respect to his Development of 4 lots on Block "N", Plan 807, File No. 43T-77069 and to discuss the draft Subdividers Agreement for same. Planning Administrator, George Roberts reviewed with Council the matters still to be dealt with according to Staff Report previously presented to Council. After consideration and discussion of the matters presented the following action was taken: On motion of Johnson and Halfacre, that once all information to comply with the Subdividers Agreement have been made available, the Subdividers Agreement and other documents be forwarded to the Township Solicitor, W.D. Russell,Q.C., for review prior to presentation to Council for approval at the next regular meeting of Council. Before proceeding with other old and unfinished business, Council next dealt with the remainder of recommendations of Committee of Council. The placing of the matter of Nuclear Disarmament on the Ballot as considered at Committee of Council meeting was further discussed taking into consideration the position taken at the recent A.M.O. Conference. On motion of Davie and Halfacre that the Council of the Township of Oro uphold the recently at adopted position at the A.M.O. Conference not to place the Nuclear Disarmament question on the ballot. The matter of erecting a flag pole at Oro Fair Grounds Site as recommended by Committee of Council was again considered and the following action taken: On motion of Davie and Vousden, that recommendations of Committee of Council be adopted and Council of the Township of Oro authorize the erection of a steel flag pole at the Oro Township Fairgrounds to commemorate the 130th World's Fair and Repatriation of the Constitution. Repairing of Gate Posts at entrance of Town Hall and Machine Shed. On motion of Vousden and Halfacre, that the matter of repairing or replacing of brick gate posts at the entrance to Oro Township Hall be carried out be Leonard Crawford and the Township pruchase the necessary materials. On motion of Johnson and Halfacre, that the Clerk contact all persons who have indicated interest in purchasing the wood at the Waste Disposal presently cut and request that they submit a price in writing for all the wood as is, and same to be removed by them without any further cutting of trees and that payment to be made prior to removal of the wood. . . . Pg. 517 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 Presented letter from Farmers' Mutual Fire Insurance Comapany (Lindsay) with respect to claim for one colt killed, which apparently had been chased into a dense bush and broke its leg and enclosing photostat copy of the Veterinary Report. Letter requests that the Township advise if it is not the intention to respond to the claim, since in view of the circumstances, the Insurance Company is of the opinion that the Township of Oro would be responding to the claim. On motion of Vousden and Halfacre, Clerk to advise that it is not the inten- tion of the Council of the Township of Oro to respond to the claim following the consideration of the Live Stock Valuer's Report, from which it would appear that there was no definite evidence that it was a dog kill, according- ly Council are unable to justify approval of a claim. Clerk presented written report on attendance of AMO Conference which he had attended along with Reeve, R.S. Arbour, Deputy Reeve, S. Davie and Councillor Johnson, And, that as result of Oro Council's resolution nominating the Clerk- Treasurer/Administrator for Director on the AMO Board, and following the election, he had been elected to the 1982 AMO Board of Directors as one of the ten Appointed Officials. Also that he had attended Meeting of the Incoming Board for which a copy of the Agenda is on file with the report. The next meeting of the Board is to be held during third week of November. On motion of Vousden and Davie, written report as well as report of Clerk with respect to AMO meetings be accepted as satisfactory. Deputy Reeve Davie brought up the matter of the draft Procedural By-Law which had been given consideration at a Committee of Council meeting and left for further review. It was suggested that this matter be placed on the Agenda for the next regular Committee of Council meeting. Deputy Reeve Davie also mentioned the matter of signing and controls at the intersection of County Road 27 and County Road No. 20 at Oro Station. It was suggested as well, that this matter be placed on the Agenda for the next Committee of Council meeting. Treasurer presented receipts for the month of August as follows: Robert Barber - Park Gate Receipts Robert Barber - Telephone Park Phyllis Mould - Council Minutes Burnett & Assoc Council Minutes Treasurer Transfer - current taxes Robert Barber - Park Gate Receipts Orillia Humane Society - Dog Tags H.J. Schultz - P2/82 Planning Treasurer - Loan Provo of Ontario - Empl. Incentive Prog. Provo of Ontario - Bal. 1982 per capita Gr. Treasurer - Interest on Account Banbury Food Market - Reb. Cold Patch $ 1,334.00 33.80 25.00 2.00 38,000.00 409.00 28.00 100.00 100,000.00 6,350.00 50,678.00 1,099.03 36.00 . . . Pg. 518 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 Treasurer - Current Tax Robert Barber - Park Gate Receipts Cathy Casey Day Camp Membership Jim Shellswell - Bldg. Permits Provo of Ontario MNR - Refund Pits & Quarries Treasurer Current Taxes Robert Barber - Park Phone Robert Barber - Park Gate Receipts Lloyd Squire - Planning Board Thelma Halfacre - Re: OPA Annual Conf. Carole Ayerst Arena Wages - July Shirley McMaster - C of A - B13/82 Wm. Edgett - C of A - B14/82 Livingston,Myers - C of A - A2/82-Craig Treasurer (Kith'n'Kin 57.00 - Misc. 3.20) Linda Wismer Dog Tags Treasurer - Current Taxes - Aug. 20 Treasurer - Current Taxes - Aug. 26 Jacqueline Treloar - C of A - B15/82 Beverly Britnell - C of A (Simpson) A3/82 Provo of Ontario - Bal. Uncon. Grant 1982 Linda Wismer - Dog Tags Treasurer Misc. - Photocopies Provincial Court - Restitution Re: African Church Hawkestone Com. Hall - Raffle License # 292099 Bell Canada - Gross Re~eipts 1982 Treasurer - Current Taxes 57,000.00 449.00 612.50 282.00 1,990.25 72,000.00 52.46 76.00 1,128.68 17.00 238.24 100.00 100.00 100.00 60.20 26.00 105,000.00 105,000.00 100.00 100.00 24,372.00 15.00 8.50 59.22 2.00 65,159.20 550,000.00 $1,182,397.08 On motion of Davie and Vousden, receipts as presented accepted as satisfactory. Presented Communications, Correspondence, etc as follows: -Ontario Municipal Board re: Capital Expenditure Applications required Certi- ficate to be submitted. -County of Simcoe Recreation Dept - expressing gratitude towards understanding and assistance of the one week Leadership Training Program. -Ministry of Municipal Affairs & Housing - reorganization: Formerly Now Community Development Wing Community Housing Wing Community Housing Wing Housing Program Division -The Housing Field Operations Branch replaces four Regional Branches - all being under Housing Program Division - Executive Director, D.A. Murray Wilson. -Ministry of the Environment forwarding Consolidated Regulations under the Environmental Assessment Act for Municipal Undertakings (copy of which has been given to Township Road Superintendent) -Lottery License #292099 issued to LOL 904 Hawkestone. -Ontario Humane Society - Monthly Report of Animal Control Operations for the Township of Oro - month of July - Barrie Branch - Month of August from Orillia Branch. -M.M.A.H. Municipal Management Policy Branch re: Barrie Accounting Package BACPAC. -The Foundation for Aggregate Studies - Memorandum re: Draft Land Use Strategies of the Ministry of Natural Resources. . . . Pg. 519 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 -Assessment Region No. 16 advising that Ralph Hartshorn, Service Manager will be retiring effective August 27th and that Donald(Don) Murray has been appointed as Acting Services Manager. -City of Barrie forwarding By-Law 82-106, being a By-Law to Amend By-Law No. 69-33 Restricted Area Zoning By-Law adding Section 8-A-Water Pollution Control Centre Zones. -Copy of letter from N.V.C.A. (Senior Resources Manager) to Eric Traves, Solicitor re: Part Lot 10, Conc. 1 - Township of Oro - advising that N.V.C.A. would have no objection to issuance of an occupancy permit by the Municipality as the dwelling on this property is, according to Oro Flood Plain Map 5, not prone to flooding. -N.V.C.A. Minutes of Executive Meeting August 4, of Oro re: Flood Drainage Study of Willow Creek referred to Water Control Advisory Board. -Full Authority Meeting August 7th Minutes - under Resources Managers Report All approvals for Oro Township Flood and Drainage Study have been obtained and agreement signed - Estimated cost $10,500.00. Estimated Completion Time is late Fall 1982 (Twp. Share 36% ($3,780.00) -MMAH - Background Issues August 9th, 16th, & 23rd/82. -Ontario Hydro Barrie Area - Service Connection Progress Cards for James Glass - W Pt Lot 16, Con 1 - lR2-11 Tom Whatley - S pt 10t 14, Conc. 3 - lR2-11. -Letter from Mrs. Larry Nowacin commending the Oro Memorial Park Management by Caretaker and Township for 1982. -Ontario Association of Property Standards Officers - Newsletter Issue #29 August, 1982. -Ministry of Revenue 1982. -Copies of 21, Conc. 1982 (letter from Township - Line 2 South of Hwy. 11 Ontario Tax Grants for Seniors - Information Guide Survey Plans from Registry Office Plan 51R-11268 - Part Lot 7 - PIan 51R-11269-Pt. E~ Lot 11, Conc. 4 Plan 51R-11273-Pt. W~ Lot 23, Conc. 12 Plan 51R-11303-Lot 14, Block J ~ Water Lot, Plan 807. -Jill Hanson-Lester - concern of listing Coulson as "Coulson's Hill" on Official Road Map by the Province. -David Peterson - re: referendum Nuclear Disarmament. -Ontario Agriculture & Food - Canada Plan Service Leaflet for Binder. -AMO Notice of 1982 Annual Meeting and Conference of Counties and Regional Section (ACRO) October 3-6th. -MMAH and Ministry of Energy re: Snow Accumulation Due to Solar Collectors. On motion of Johnson and Davie, Correspondence, Communications etc., as presented be received and placed on file for reference. New Business Presented memorandum from Ministry of Transportation and Communications for- warding 1982 Interim Returns for Road and Bridge Subsidy. On motion of Vousden and Davie, Clerk and Road Superintendent to complete Petition for Interim Payment under the Public Transportation and Highway Improvement Act on Expenditures to August 31, 1982. And, further that a second Interim Subsidy request be completed and forwarded prior to November 26th, the last date petitions for 1982 Expenditures will be received by the Ministry. . . . Pg. 520 SEVENTEENTH MEETING SEPTEMBER 7, 1982 Presented circular letter from Employment and Immigration Canada regarding applications for Cycle III of the Canada Community Development Program. Applications must be submitted by Sept. 30/82 and program must provide a minimum of 3 continuing jobs for a minimum of 8 weeks starting not later than February 25, 1983. The project may be supported for a maximum of 12 months of operation, for projects with construction activities up to 18 months. On motion of Johnson and Vousden, letter with respect to applications for Cycle III of Canada Community Development Program be filed for reference. Presented letter from the Corporation of the Town of Bradford with respect to Industrial/Commercial Development Officer for the County of Simcoe and Resolution of the Council of the Town of Bradford to petition the County of Simcoe to dissolve the position of Industrial/Commercial Development Commissioner and that no further appointments be made for this position and that this resolution be circulated to all Municipalities in the County of Simcoe for their support. On motion of Davie and Halfacre, that the Council of the Township of Oro support and endorse the resolution of the Town of Bradford and that a copy of this resolution be forwarded to the County of Simcoe and the Town of Bradford. Presented letter from Jarratt-Creighton Womens Institute enclosing petition to County of Simcoe, with respect to safety of left turns off No. 12 Highway onto County Road No. 22 (Horseshoe Valley Road) after dark, because of the raised triangular curb that has been installed there, requesting either a large reflector or amber light to eluminate the area, similar to intersection at No. 93 Highway and County Road No. 22. Petition with more than 100 signa- tures. On motion of Halfacre and Johnosn, letter from Jarratt-Creighton Womens Institute and copy of petition , to County of Simcoe with respect to safety devices at the Intersection of Highway No. 12 and County Road No. 22 be re- ceived and a letter be forwarded to Road Committee, County of Simcoe sup- porting the petition for some type of safety devices at the said intersection. Presented letter from Robert and Harriet Holmes requesting Council consider same as an application to act as Caretaker of Oro Memorial Park and operate same for Council after expiry date of the 1982 Season (September 30, 1982) Letter advises they would be available after October 1, 1982 should Council require someone for the winter months and that they would be willing to dis- cuss the matter with Council. Also presented letter from Robert Barber as an application to continue to fill the position of Park Caretaker for 1983. On motion of Halfacre and Johnson, that both letters be received and placed on file until the position is advertised according to resolution passed earlier at this meeting. Pg. 521 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . Presented price list and license catalogue for 1983 Dog Licenses from Toronto Stamp. On motion of Johnson and Vousden, Clerk authorized to order sufficient Special 1983 Dog Tags, Shape D-l11 as shown on price list for use in 1983. Presented letter from Hawkestone Police Village Trustees with respect to 1981 surplus for the Police Village, which in their opinion was not applied to reduce the 1982 levy to the ratepayers of H.P.V. Clerk presented copy of calculation for Hawkestone Police Village Mill Rates, which shows the application of 1981 surplus as overlevy for 1981 as $1,584.00. On motion of Halfacre and Vousden, letter be received and Clerk to forward copy of calculation of Hawkestone Police Village Mill Rate which indicates the original requisition for $6,500.00 less 1981 overlevy of $1,584.00. Presented Notice of Fall Meeting of Zone 2, Association of Municipal Clerks and Treasurers to be held on October 7, 1982 in Collingwood. On motion of Halfacre and Vousden, Clerk and one other member of staff be authorized to attend and that registration and other necessary expenses for same be paid by the Municipality. Clerk presented suggested remuneration for Election Workers for 1982 as fol- lows for Council's consideration: . Deputy Returning Officer - Regular Polls $60.00 Advance Poll $70.00 Poll Clerks - Regular Polls $50.00 Advance Poll $60.00 Polling Places - Each Poll Place $50.00 for each additional Poll at the Polling Place $25.00. On motion of Vousdenand Johnson, the suggested remuneration for 1982 Election Personel at the Pollas, be adopted and remuneration be as follows: Deputy Returning Officer - Regular Polls Poll Clerk - Regular Polls - Polling Places -Each Poll Place $50.00 Polling Place $25.00. $60.00 Advance Poll $70.00 $50.00 Advance Poll $60.00 for each additional Poll at Presented letter from Mrs. J.N. Dyment, with respect to opposition to ac- ceptance of the operating deficit of Ecole Secondaire Le Caron in Penetang- uishene, requesting opportunity to appear before Council at the next regular meeting. On motion of Johnson and Halfacre, that an appointment for Mrs. J.N. Dyment be placed on the Agenda for the next regular meeting on September 20, 1982 and that Mr. Lloyd Fletcher, the representative for Ward 8, be invited to attend the meeting of Council at that time. . Presented a draft By-Law to adopt Amendment No. 14 as prepared by Ainley & Associates to Amend the Official PIan of Oro Planning Area to permit the extension of organic waste transfer storage lagoons on part of the West ~ Lot 17, Concession 7.for which no written objections were received following a Public Meeting held on August 12, 1982. Pg. 522 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . After further consideration, a By-Law to permit the extension of organic waste transfer storage lagoons as applied for by Oro Sanitation Services Ltd., was introduced and numbered as By-Law No. 1282 and on motion of Halfacre and Vousden, read a first time. On motion of Vousden and Johnson, By-Law 1282/82 read a first time be read a second time. On motion of Johnson and Halfacre, By-Law 1282/82 read a second time be read a third time. On motion of Halfacre and Vousden, By-Law 1282/82 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Planning Administrator to arrange for the circulation of the Amendment and applica- tion to the Minister of Municipal Affairs & Housing for approval. Presented a draft By-Law to enter into a Subdivision Agreement between Juergen W. Kretzschmer and the Township of Oro for a draft approval plan of Subdivision on Part Lots 1 & 2, Range 1, identified as No. 43T-77069 and referred to as "Black Forest Estates". . On motion of Vousden and Davie, that a By-Law to enter into a Subdivision Agreement for the draft approved Plan of Subdivision on Parts Lots 1 & 2, Range 1, Township Oro, identified as No. 43T-77069 and referred to as "Black Forest Estates" between Juergen Kretzschner and the Township of Oro with respect to the aforesaid lands as shown on Plan 51R-9050 as deposited in the Land Titles Office of the Registry Division of Simcoe (No. 51) be introduced and numbered as By-Law No. 1283/82 and read a first time. On motion of Davie and Johnson, By-Law No. 1283/82, read a first time, be read a second time. On motion of Johnson and Halfacre, By-Law No. 1283/82 read a second time, be read a third time. On motion of Halfacre and Vousden, By-Law no. 1283/82 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and Reeve and Clerk be authorized to sign the Agreement and all other documents related to this development on behalf of the Corporation of the Township of Oro, subject to Solicitor for the Township being satisfied that the Agreement meets all necessary requirements of the Municipality and conditions of draft approval. And same be registered against the land to which it applies at the cost of the developer, including all legal costs. Accounts On motion of Halfacre and Johnson, the following accounts were passed for payment: . Wages Office 4 wks 20/08/82 12,232.65 Park " " " " 1,038.88 WDS " " " " 3,656.54 Day Camp " " " " 4,602.93 Emp. Inc. 4 wks 27 /08/82 5,677.98 Council Month of Aug/82 3,138.34 Arena 4 wks 22/08/82 188.15 - '- ~ ~A^ /~ SEVENTEENTH MEETING SEPTEMBER 7, 1982 . Prepaid H. Neufeld - Petty Cash North Orillia Launder Mart - Office Drapes Valley Rent All Day Camp Exp. Garnet's Hobbies - Day CAmp Supp. Cathy Casey Day Camp Supp. Receiver General - Postage C.N. Express - Arena - Freight Exp. Cathy Casey - Day Camp Exp. C.N. Express Arena Freight Exp. Can. Imp. Bank of Comm - Loan Payment Treasurer of Ont - Tax Reg. Redemption Cert. Jim Young Mileage IncentiveProgram Cathy Casey - Day Camp Supp. Ainley & Assoc. - Re: Mem. Park Shelswell Real Estate - Legal Fees Sherry Shellswell - Office Cleaning A.M.O. - Registration - Johnson Bud Arbour Per Diem Pmt. A.M.O. Steve Davie -"" " " Allan Johnson "" " " Metro Toronto Parks - O.P.A. Annual Field Day Cathy Casey - Day Camp Exp. Can. Imp. Bank of Comm - Pmt. on Loan Society of Management Assoc - Examination Fee Can. Imp. Bank of Comm - Pmt. of Loan Robert Barber - Expenses - Oro Park Treasurer of Ont - Tile Drain. Debent. Jim Young - Mileage Exp. Inc. Program Texaco Canada- Bldg. Insp. Fuel Ontario Hydro - Norshell Development P.B. Leasing - Rental County of Simcoe - Second and Third Inst. Treas. of Onto Onto Planners Conf. Janis Bergins - Repl. Ck#1322 Sept/81 Term Dep. CIBC CP Hotels - Accom. A.M.O. . General . Bradley's - #9164,9736 Cashway Lumber - Park Supplies Hawkins Garage - Bldg. Off. Car United Lumber - Office Supp; Park Supp. Browning & Saunders - Garb. Contract The Packet - Financial Statement & Pl. Bd. Dyment Stubley - Office Printing The Examiner - Pl. Bd. Meeting Robinson Hardware - Mem. Park Paint Thelma Halfacre - Incentive Program VIP Uniform - Mrm. Park Supp. Partridge Tractor WDS (Con't next page) Pg. 523 35.00 55.60 81. 45 100.53 200.00 1,000.00 21.80 200.00 12.75 75,000.00 6.00 54.56 8.49 441.88 100.00 207.40 180.00 150.00 150.00 150.00 17.00 38.53 75,000.00 45.00 75,000.00 199.28 665.91 16.94 102.70 84.77 127.13 162,925.88 218.75 78.40 350,000.00 847.20 $743,592.95 17.12 55.03 97.21 615.35 4,203.84 1,284.74 218.10 75.06 11. 84 4.15 42.53 73.46 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . Wm. Ormerod - By-Law Enf. Expenses Municipal World - Office Supplies Harold Martin Rent All - Re: Incentive Prog. Bertram Bros - Inc. Program Partride Tractor - WDS Incentive F.J. Reinders - Pl. Bd. Engineering Bell Canada - WDS & Park BP Oil - WDS The Examiner - Re: Tender - Furnace Ideal Supply - WDS Parts McKerlie-Millen - WDS Parts/Supplies Crandle Nelles - Grass Cutting Henry Neufeld - AMO Conf. Exp. Hastings Electric Re: Install Furnace Gordon Grant - Re: Shanty Bay Dock The Examiner - Notice Council Meeting The Packet -" " " Ron Young Jo-Con Services Stewart,Esten - Legal Services Ray Cuppage HPV Grass Cutting Hawkestone Hall Board - HPV Grant & Hall Rental Diane McKenzie - HPV Supplies Cashway Lumber - Park Supplies Purolator - Re: Letter of Credit Bell Canada - Rental United Lumber - F.J. Reinders - Pl. Bd. The Packet - Office Exp. Jim Young - Mileage-Incentive Program Graham Downard - Change Rooms - Park Dyment Stubley Council Pl. Exp. Royal Connaught Hotel - Can. & Onto Bldg. Off. Accom. Paul Kuppe - Conf. Chm. - "" "Regist. Allan Johnson - Kingston & AMO Raymond Arbour - AMO Conf. . Grand Total Fire Accounts Pg. 524 14.21 175.46 37.09 13.74 67.68 2,189.87 189.43 412.10 9.65 26.22 70.57 1,497.48 96.80 1,189.99 141. 91 7.50 7.26 60.00 382.80 75.00 2,000.00 8.29 36.12 9.60 202.26 89.73 672 . 04 73.77 14.74 2,883.60 82.80 46.00 160.00 386.36 84.63 20,414.13 764,007.08 4,874.97 Clerk advised that as instructed at meeting of Oro Council held on August 16, 1982, a tender ad had been placed in the Orillia Packet & Barrie Examiner calling for tenders for servicing of Oil Furnace in Township buildings. In response no tenders have been received other than letter of quotation from Crawford Heating presented Council at the last regular meeting on August 16, 1982. . On motion of Vousden and Davie, that the tender of Crawford Heating and Air Conditioning be accepted for Furnace Servicing at the Township's five locations of oil heat, for the 1982/83 Heating Season under Service Plan at $120.00 per furnace. - .......- Pg. 525 SEVENTEENTH MEETING - SEPTEMBER 7, 1982 . Councillor Johnson reported on his attendance at the Bass Lake Oro-Orillia Ratepayers Association and the Green Birch Beach Cottagers Association. The matter of mosquito control was again brought up at the Green Birch Beach Association who indicated they propose to pursue the matter further. Also the usual matter of roads. On motion of Johnson and Halfacre, that the verbal report of Councillor Johnson be accepted for record. Presented letter from J. Robert MacKinnon of MacKinnon,DeVillers & Deacon, Barristers & Solicitors re: Motor Vehicle Accident of March 1, 1982, re- questing information as to remuneration from Employer records. On motion of Vousden and Davie, that the Clerk contact the Township Insurance Company representative with respect to the request from Solicitor and forward copy of letter to the Township Insurance Company for their attention and reply. Presented letter from Russell Sparrow with respect to East ~ Lot 9, Conc. 6 in response to Township letter of July 21~ 1982. On motion of Johnson and Davie, that Oro Council are not prepared to alter their offer as set out in the letter of July 21, 1982 and that Council would be prepared to extend time of acceptance to September 15, 1982. . On motion of Vousden and Johnson, adjourn to meet again on Monday, September 20, 1982 at 9:30 a.m. y (- , ~ tt~, ~ {LA ~ Reeve - R.S. Arbour ~ .