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08 16 1982 Council Minutes . . . Pg. 501 COUNCIL CHAMBERS - AUGUST 16, 1982 SIXTEENTH MEETING Council met pursuant to adjournment with Reeve R.S. Arbour in the chair. Present: Reeve Deputy Reeve Councillor Councillor Councillor R.S. Arbour S. Davie T. Halfacre S. Vousden A. Johnson The minutes of the last regular meeting of August 3, 1982 were on motion of Vousden and Halface, confirmed as printed and received. Presented copies of letters forwarding from last regualr meeting of August 3, 1982 as follows: -Hasting Electric (Oro) Ltd., - advising his tender to supply and install one Electric Forced Air Furnace and remove old furnace, had been accepted with copy to Vespra Valley Heating & Sheet Metal. -David Williams, President, Oro Station & Area Ratepayers Association for- warding copy of letter from Barrie Suburban Road Commission re: Inter- section control at County Road 20 & 27 also forwarding copy letter from O.P.P. with respect to accident report at the intersection and surroun- ding area. -Jo-Con Developments Ltd., re: unfinished services on Plan M-66 further to letter of March 18, 1982. -D.S. White, Solicitor re: Change of name of Timothy Acres Subdivision to 'Black Forest Estates' and change of street name to 'Black Forest Lane' , advising Council would have no objection to change. Also letter to W.D. Russell, forwarding copies of letters to Stewart, Esten, upon receipt of copy of letter to W.D. Russell and reply. --Skelton,Brumwell & Associates Limited re: Norshell Developments advi- sing that Certificate of Substantial Completion has been r~ceived from Township Engineer and the Township was prepared to reduce amount of "Letter of Credit" according to recommendation of Township Engineer upon receipt of new Letter of Credit for Phase II. -Association of Municipalities of Ontario forwarding resolution of Council nominating the Township Clerk Treasurer for Board of Directors of AMO 1982/83. -Mrs. Marion Bartholomew in reply to letter of complaint of Oro Memorial Park. -Mr. Tom Kinn forwarding resolution of Council with respect to cutting of trees and bringing Road Allowance up to MTC standards from Scotdale Road north to entrance of his property. -Lloyd George regarding restricted fire arms at the Town Hall and advising the matter is being referred to History Committee. -Jack Perryman advising of Live Stock Valuers report with respect to colt killed. -Donald S. Munroe, D.C. Re: proposed purchase of property in Concession 12 above Barrie Road and bringing portion of line 12 to MTC Standards, being in response to his letter. -Martin Jacobson, Solicitor for owner of Lot 8, Plan 860 with respect to original road - forwarding copy of portion of Council minutes of October 19, 1981 relating Council's proceedings regarding request for Quit Claim nAA~ . . . Pg. 502 SIXTEENTH MEETING - AUGUST 16, 1982 -Ministry of Municipal Affairs and Housing - Financial Branch, Orillia reply to enquiry with respect to 1981 Financial Report. -Chief Fire Advisory Services Offices of the Fire Marshall forwarding Pro- vincial Auto Extrication Grant Program Application for Basic Kit. -George Faulkner, owner of lot 45, Plan 626 with respect to contravention of zoning By-Law with regard to set back of accessory building as recom- mended by By-Law Enforcement Officer. -Law Construction Limited -forwarding claim by Bell Canada for buried cable damaged during re-construction of Lakeshore Road in Concession 7. On motion of Johnson and Halfacre, copies of letters aspresented be accepted as satisfactory and placed on file for reference. On motion of Davie and Johnson, that a letter be forwarded to George and Nels Robertson advising that should they have concerns about the construc- tion of the Road on Line 11, North from Scotdale Drive, that they arrange to attend a Committee of Council meeting to express their concerns. Clerk represented copy of letter to Charles Sanderson requesting quotation to make, install and paint the storm windows for the basement of the Township Office. And, advised that quotation had been received that the aforement- ioned work would be in the amount of $354.00. Clerk further advised that following telephone contact of all members of Council following receipt of quotation, all members of Council had agreed that Charles Sanderson be requested to proceed and make the windows in order to have same comple- ted as soon as possible. On motion of Davie and Halfacre, that as agreed by all members of Council the quotation of Charles Sanderson to make, install and paint storm win- dows for the basement of the Township Office for a total sum of $354.00, be accepted and Charles Sanderson be requested to have the storm windows made and installed as soon as possible. Also further, that Mr. Charles Sanderson be requested to repair the front steps at the east entrance of the Township Office. Presented signed copy of the Fire Agreement with the Ministry of Natural Resources which had been executed by Oro Council at a meeting held on July 19, 1982. Also four copies of a map which indicates all lands admin- istered by the Ministry of Natural Resources within the Township of Oro. On motion of Vousden and Johnson, copy of signed Fire Agreement between the Township of Oro and Ministry of Natural Resources as presented be re- ceived and filed and a copy of the map indicating all lands administered by the Ministry of Natural Resources be displayed at each Fire Hall, for the information of all Firemen to familiarize themselves with areas for their respective stations. Presented memorandum from Ministry of Municipal Affairs and Housing, formal approval of Ontario Employment Incentive Program Application as submitted by the Municipality. Clerk advised that 50% of the total proposed Program had been received in the amount of $6,350.00. Memorandum also advised that an interim payment of 25% of total labour costs may be applied for once approximately 50% of the program has been completed. Also enclosed final claim forms and outline of claim. Pg. 503 SIXTEENTH MEETING - AUGUST 16, 1982 . On motion of Halfacre and Johnson, memorandum and claim forms be received. Clerk to complete and forward same at appropriate time. Presented letters from the following Municipalities that supported the resolution of Oro Council with respect to financing for maintenance cost to operate Ecole Secondaire Le Caron in Penetang. Township of Vespra Township of Rama Village of Port McNichol Village of Tottenham Village of Coldwater Town of Midland Village of Victoria Harbour Township of Orillia Township of Nottawasaga Town of Alliston Township of Medonte Also presented letter from Township of Tiny requesting copy of letter from S.C.B.E. with respect to cost of operating Ecole Secondaire Le Caron. On motion of Johnson and Davie, letters of support as presented be received and placed on file. . On motion of Davie and Halfacre, Clerk to advise that the Township of Oro have no letter on file from Simcoe County Board of Education, but members of Council have contacted various Trustees of Simcne County Board of Edu- cation following articles in the press regarding operation costs and sug- gest that the Township of Tiny contact their Trustee for update of figures in this regard. Presented copy of General Rebate Application for Refund of Ontario Retail Sales Tax as completed by Central Data Processing. Clerk advised that Auditor of Ontario Retail Sales Tax had attended at the Office on August 10, 1982 and approved the application as follows: Claim as submitted Disallowed portion of Claim Approved Interest to Sept. 10/82 Total amount receivable 4,798.79 70.80 4,727.99 889.81 5,617.90 According to acceptance of work to prepare claim by Central Data Processing for 20% of total claim to amount of $945.60. Balance to Credit of the Township of Oro $5,617.90 - 945.60 = $4,672.30. On motion of Halfacre and Johnson, Rebate Application for Refund of Retail Sales Tax as presented be accepted as satisfactory and Treasurer authorized to pay Central Data Processing once cheque is received according to appli- cation, as approved, be forwarded to an amount of $945.60. Presented letter from John Balderston advising that he will not be proce- eding with the Tile Drainage Loan Application in 1982. . . . . SIXTEENTH MEETING - AUGUST 16, 1982 On motion of Johnson and Vousden, letter be received and amount of Tile Drainage Loan as apportioned for John J. Balderston be made available to first application received in 1982, and that applicants already appro- ved be advised that additional funds are now available due to one appli- cant's withdrawing. Presented report of By-Law Enforcement Officer, of six matters that had been followed up and would now appear complete as result of action taken be persons involved. On motion of Halfacre and Vousden, report of By-Law Enforcement Officer of the six matters attended to and action and results as stated in report be received and filed for reference should any matter re-occur. Re-presented letter from Robert Barbour, Park Supt. and Caretaker, as referred by Council at meeting of Oro Council held on August 3, 1982. On motion of Halfacre and Johnson, that no action be taken on the request of Robert Barber, Park Supt., and he be advised that Oro Council are of the opinion that no changes shall be made to the resolution retaining his services and setting out remuneration and duties at a meeting of Oro Council held on February 15, 1982 and letter of February 16, 1982 and that the said acceptance of application according to the resolution be binding for the 1982 season. On motion of Davie and Halfacre that the account from Ainley & Associates Limited for Professional Services with respect to Oro Memorial Park Sewage System Engineering be paid at an amount of $441.88. Clerk advised that the Inspector for LLBO had requested resolution of Council with respect to Special Occasion permit for Jarratt Community Hall. On motion of Vousden and Halfacre, Oro Council would have no objection to the issuing of a "Special Occasion Permit" for Jarratt Community Hall, since the necessary requirements for renovations of the Hall appear to have been completed. Applicants for such permits to meet all necessary requirements related thereto. Clerk advised that Mrs. M. Schmidt, W Pt. Lot 17, Concession 5, had tele- phoned on several occasions with respect to leaves and branches falling from Maple Trees on Township Road Allowance and that the Road Supt. had inspected the trees and that in his opinion, the trees were alive and should not be cut at this time. Mrs. Schmidt is requesting that the trees be cut. On motion of Davie and Vousden, that a letter be forwarded to Mrs. M. Schmidt advising that according to the inspection of the Road Supt., the trees are alive and are not programmed to be cut at this time. Presented letter from William O'Brien, Chairman of Parks & Recreation Study Committee with respect to progress of the Committee and final report to Council. Letter advises that the report has taken considerably more time than anticipated and that the report will be prepared to present to Council at the meeting of September 20th, 1982. . . . Pg. 505 SIXTEENTH MEETING - AUGUST 16, 1982 On motion of Halfacre and Vousden, that letter be received and filed for reference. Presented correspondence, Communications, etc., as follows: -Ministry of Housing re: Energy Conservation and Land Use Planning. -Parks & Property Department re: Annual Ontario Parks Association Fall Field Day. -Letter from Chairman, Shanty Bay Summer Festival advising that O.P.P. permission to hold the parade on August 13th, has been received. --Letter from Paul Merrick, Solicitor for Modco Investments with respect to Lot 157, Plan M-9, and water rate charges. Also copy of Clerk's reply. --Ministry of Citizenship & Culture re: Halfback Program for Canadain Publications. -Copy of Community Arena Committee meeting held July 13, 1982. -Miller-Slade Insurance Brokers Inc. re: Insurance coverage. -Ministry of Industry & Trade re: Institutional Market Program. -Ministry of Municipal Affairs & Housing - Issue of Background Aug. 2, 1982. -Ontario Hydro - Service Mr. E. Tews Bell Canada Rocco Calautti Lester Parry connection progress card E Pt Lot 16, Con 3 Pt Lot 2, Range 2 Pt. Lot 20, Con 5 E Pt. Lot 8, Con. 3 for: lR2-11 IG2-11 IG2-11 1R2-11 (temp. pole (200 amp) (lw amp) ser) Month of July. Consulting Engineers -Ontario Humane Society - Report for -Latham Jarvela & Robertson Limited, Basic Mapping Program (OBM) -Canadian Comprehensive Auditing Foundation re: October 3rd to 5th, 1982. -Information Orillia, Semi-Annual Summary. -Ontario Tourism news - July-August 1982. re: Ontario Annual Conference On motion of Vousden and Johnson, correspondence, communications, etc., as presented be received and placed on file. Chief Building Official, James Shellswell was present at 11:40 a.m. with respect to matters concerning the Building Department requiring Council's attention. Chief Building Official reported that the change rooms at Oro Memorial Park deficiencies have now been completed, also that the water fountains are being installed today. He also brought to attention of Council the matter of trailer being parked and occupied on the property. On motion of Halfacre and Johnson, that the Chief Building Official's Report be accepted as satisfactory. Presented letter from the Hon. Robert Welch, Minister of Energy with res- pect to Municipal participation in Oil Conversion and Energy Conservation Program which provides financial assistance to convert oil burning equip- ment to an alternate fuel of up to 50% of project. Also attached copy of application form for Municipal Oil Conversion Program. Pg. 506 SIXTEENTH MEETING - AUGUST 16, 1982 . On motion of Davie and Vousden, letter be received and application be received after alternate heating conversion has been completed at the Township Office. Presented letter from Crawford Heating & Air Conditioning being quotation for Furnace servicing of Township of Oro's five locations of oil heated furnaces for the Heating Season of 1982/83. The Service Plan will be increased to $120.00 per furnace. Or if the Township selects it be done on a labour rate of $20.00 per hour for furnace conditioning and service call rate of $20.00 per hour with a minimum charge of $30.00 during the day and $40.00 during the hours of 8 o'clock p.m. till 8 o'clock a.m. On motion of Vousden and Johnson, quotation for oil furnace service be received and tenders be called to service all oil burning furnaces in all Municipal owned buildings. Presented notice from Ontario Land Titles of Notice of Application No. Dl182-51-58 made by Tiit Ted Holmberg to register under Land Titles Act as the owner in fee simple with absolute title on lands known as part Lot 27, Concession 6 and Block N, Plan 807 and designated as Parts 1 & 2 on the attached application point of reference plan dated March 18, 1982 signed by Paul Kitchen, O.L.S. Notice being forwarded and served on the Township because of interested party as adjacent land owner, namely roads on the south and west of the lands. . On motion of Johnson and Halfacre, notice of application no. D1182-51-58 be received and filed for reference. Presented Bulletin from A.M.O. of resolutions to be considered as well as Book of Resolutions to be considered at the AMO Conference in August. Copies of Bulletins have been made for all members of Council. On motion of Vousden and Johnson, material received with copies for each member of Council as distributed be reviewed for comments for delegates attending the AMO Annual Conference on August 22nd to 25th. Planning & Development The Planning Administrator was present at 1:30 p.m. to review planning and development matters. The following was presented: -M.M.A.H. Guideline "Energy Conservation through Official Plans". -Letter from Livingston,Myers & Cockburn regarding "Monk Street" on Reg- istered Plan No.1 and response. -Copy of letter from Stewart,Esten and Clerk's direction to W.D. Russell, Solicitor, regarding the Black Forest Estates (formerly Timothy Acres) draft plan of Subdivision, File 43T-77069. -Copy of press release distributed by Gibson/Flood & Associates pertaining to the Municipal Housing Statement and questionnaires to be circulated August 25, 1982. . On motion of Vousden and Davie, that correspondence be placed on file. Pg. 507 SIXTEENTH MEETING - AUGUST 16, 1982 . Presented letter from the Orillia Agricultural Society requesting two representatives of Council to participate in the Log Sawing Contest Com- petition at the Orillia Fall Fair. On motion of Halfacre and Vousden, Clerk to advise that Deputy Reeve Davie and Councillor Johnson be the two representatives from Oro Council to participate in the Log Sawing Competition on Friday, September 10, 1982. Presented letter from Ministry of Municipal Affairs & Housing advising of formal approval of application of the Township of Oro participation in the Ontario Employment Incentive Program and final claim forms as well as guidelines of Claim procedure. On motion of Johnson and Vousden, report on program be received and Clerk to monitor all portions of the program in order that the days approved for the Ontario Employment Incentive Program are not exceeded. Councillor Halfacre report on attendance at the Ontario Provincial Parks Association conference attended by herself and Councillor Johnson. The matter of fence at the easterly boundry of Shelswell Park and Lot 50, Plan 755 was further discussed in light of enquiries from ratepayers in the area. . On motion of Vousden and Johnson, that Council would request further in- formation to letter of January 21, 1982 from Dr. R. Shoichet as to type of fence being proposed since no additional correspondence has been re- ceived to date. And, further that should no correspondence be received Council will look into fencing the boundry line with a normal 9 strand fence as indicated in Township letter of November 17, 1981. On motion of Johnson and Vousden, meeting adjourn to meet again on Tuesday, September 7, 1982 at 9:30 a.m. and that the meeting be advertised. Cle Reeve .