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07 05 1982 Council Minutes . . COUNCIL CHAMBERS - JULY 5, 1982 THIRTEENTH MEETING Council met pursuant to adjournment for the first meeting of July, with Reeve R.S. Arbour in the chair. Present were: Reeve Deputy Reeve Councillor Councillor Councillor R.S. Arbour S. Davie T. Halfacre S. Vousden A. Johnson Minutes The minutes of June 21st, the last regular meeting and special meeting of June 23, 1982 were on motion of Halfacre and Vousden, confirmed as printed and received. Copies of Letters Forwarded - from meeting of June 21st and special meeting of June 23, 1982. -Food Land Development Branch, Ministry of Agriculture and Food forwarding Documents for Tile Drainage Loan for Carl Cumming, Lot 19, Con. 5 and Sheridan Nurseries Ltd., Lot 16, Con. 9. -The Ontario Employment Incentive Program, Subsidies Branch, M.M.A.H. forward- ing application to participate in the 1982 Ontario Employment Incentive Program. -Park Study Committee - response to questions of Committee. -Simcoe Board of Education - forwarding copy of revised Agreement re: East Oro Public School Parents-in-Action proposal for Playground Equipment (copies to all concerned) -Skelton,Brumwell & Associates Ltd - re: Phase I and II Norshell Developments, Plan M-118 with copies to M.O.E., S.C.D.H.U., D.S. White, Township Solicitor, Hitch House Ltd., Norman Shelswell and Stuart N. Keyes. -Central Data Processing re: Ontario Retail Sales Tax Rebate. -Ministry of Government Services, Re: Lot 21, Concession 11 - consideration for right-of-way from Line 11 to Booth Street on Plan 1441. -Registrar Huronia Cycling Club re: Maps for Tours proposed. -Shanty Bay Festival reply to proposed Festival to be held August 14, 1982. -Mr. William Ormerod advising that his application for Part-time By-Law Enforce- ment had been accepted and his reply of acceptance. -Letter to Clerk, Township of Medonte forwarding account for services of Oro Fire Department at the Train Derailment in Medonte Township. On motion of Johnson and Davie, copies of letters as presented and forwarded accepted as satisfactory and ordered placed on file. . Old Business Presented letter from Shanty Bay Ratepayers Association advising that Mr. Gordon Grant would be pleased to act as vJharfmaster for 1982 Season. Clerk advised that Councillor Halfacre had delivered the necessary documents for same to Mr. Gordon Grant. Pg. 469 THIRTEENTH MEETING - JULY 5, 1982 . Also presented letter from Small Craft Harbours Branch advising that the Depart- ment of Public Works has been requested to proceed with repairs to Hawkestone Docks immediately. On motion of Halfacre and Johnson, letter be received and filed and action taken accepted as satisfactory. And further, that a letter be forwarded to SmaIl Craft Harbours Branch requesting that the docks at Shanty Bay be repaired, before similar damage occurs as at Hawkestone Dock. Presented letter from the Hon. James Snow, Minister of Ministry of Transportation and Communications advising that a further 30% of the initial subsidy allocation in the amount of $129,000.00 has been directed to be forwarded as the second advance payment for 1982. On motion of Vousden and Johnson, letter advising of second advance subsidy payment be accepted and filed for reference. Presented letter from Linda Ingle in response to Township letter of June 8, 1982 with respect to Tax Sale of Block "B", PIan 1488, advising that the con- veyance of the said lot be prepared to Jerald Knighton rather than original request to convey same to Douglas Knighton. Accordingly, a By-Law to rescind By-Law No. 1264/82 which was to convey Block "B" Plan 1488 to Douglas and Joan Knighton is to be presented later under By-Laws. . On motion of Vousden and Johnson, a By-Law to authorize the conveyance of Block liB", Plan 1488 to Jerald Knighton be brought in under By-Laws on the Agenda. Presented letter from Manager, Municipal Programs Subsidies Branch, advising of formal approval of the Township application for participation in the 1982 Involvement in Municipal Administration program (IMA) The student involved being Stephen Straughan. And, that the advance payment has been requisitioned for an amount of $1,336.54 being 75% of the estimated reimburseable payroll cost of $1,782.06. Total payroll cost estimated at $2,376.08. On motion of Vousden and Halfacre, letter be received and placed on file for reference and grant monies when received, be appropriately applied. Presented letter from the Simcoe County Board of Education in response to Township letter of June 9, 1982 with respect to operating costs for Ecole Secondaire Le Caron. On motion of Davie and Halface, that the Simcoe County Board of Education be advised that regardless of the exact figure, a figure even which they can not confirm, that the intent and basis of Council's June 7, 1982 resolution, still apply with respect to the fiscal principles involved. . Presented letter from Ministry of Agriculture and Food advising of Tile Drainage Allocation 1982/83. Based on the information provided by the Township and for- warded May 21, 1982, total allocation for the Township is $10,200.00. This being the total that the Province will purchase from the Municipality for the period of April 1, 1982 through to March 1, 1983. On motion of Vousden and Johnson, that the letter be received and filed for reference and any changes to be provided on questionnaire which is to be re- ceived later. . . . rg. ~/V THIRTEENTH MEETING - JULY 5, 1982 Recommendations from Committee of Council Meeting - June 29/82 Fire Chief had presented copy of application for reimbursement of Rescue Van and Equipment following Council's review of a number of items by Committee of Council. Fire Department On motion of Vousden and Johnson, that the Provincial Auto Extrication Grant Program application be completed and forwarded to Chief, Fire Advisory Services, Office of the Fire Marshall, 590 Keele St., Toronto, Ontario, M6N 4X2. Applica- tion be completed for maximum eligible reimbursement of $1,000.00. By-Law Enforcement Officer Letter from William Ormerod, advising that he is prepared to carry out the duties of Part-time By-Law Enforcement Officer according to Council's acceptance of his application. As result of Committee of Council's recommendation the following action was taken: On motion of Vousden and Halfacre, that letter of William Ormerod be received and letters be forwarded to all applicants advising of Council's action and Mr. William Ormerod's acceptance and expressing Council's appreciation for their application and interest. Township of Oro vs Racco As result of presentation of letter from Township Solicitor, regarding the appeal and account for same, Council, on recommendation of Committee of Council passed the following resolution: On motion of Vousden and Halfacre that Solicitors account for professional services, be added to June accounts and Solicitor, William Leslie be advised that the matter of Building Code offence be withdrawn. Replacement of the Underground Fuel Tank - Township Office The estimated costs to replace same as presented and considered, at Committee of Council meeting, from Crawford Heating and Air Conditioning as well as esti- mated costs of replacement of oil furnace to a gas fired furnace was further considered with the following action. On motion of Davie and Johnson, that the Energy Consultant from Ontario Hydro be requested to evaluate the Heating System in the Township Office Building as soon as possible, before further action on replacement of underground tank or furnace is taken. And that the matter of contacting an Energy Consultant with Ontario Hydro be left in the hands of Deputy Reeve Davie. THIRTEENTH MEETING - JULY 5, 1982 . Job Classification and Levels for employees and By-Law for same. Committee of Council had reviewed the revised documents and By-Law to implement Job Classification to establish levels at a meeting held on June 29, 1982 and recommended that By-Law for same be prepared and presented to meeting of Council to be held July 5, 1982. After further consideration, the following action was taken: On motion of Davie and Vousden, that the matter of a By-Law to establish Clas- sification of Officers, Employees and Servants of the Township of Oro and a By-Law to establish Salary Levels and Ranges for Administrative and Hourly positions for the Township of Oro be tabled until the matter is further reviewed at the next Committee of Council meeting. 1982 Ontario Employment Incentive Program - application The application as forwarded was reviewed by Committee of Council and it was recommended that the Clerk to contact Manpower regarding same and report to Council of any information obtained. Also presented letter from P.J. McGuire as application for employment. On motion of Vousden and Halfacre, that the Clerk's office make the necessary arrangements to secure interested individuals from appropriate services to carry out the proposed works under the Ontario Employment Incentive Program. . Park Study Committee Interim Report On motion of Halfacre and Vousden, that Treasurer pay the accounts as submit- ted by the Park Study Committee for costs for use of Halls and supplies as shown to a total of $130.00. Water Fountains at Oro Memorial Park Copy of drawing showing location of two proposed drinking fountain locations as prepared by Stuart N. Keyes, Township Engineer, in accordance with Simcoe County District Health Unit recommendations was further considered. On motion of Halfacre and Johnson, that the Park Committee look after having the two water fountains installed at Oro Memorial Park. Correspondence, Communications, etc, as follows: . -Letter from (Mrs) Genevieve Whyte comment on improvements at Oro Memorial Park. -Douglas R. Wilson - appreciation of Certificate from Township on his retire- ment from teaching. -Complaint from Mrs. Bonnie Shelswell, Matilda Street, H.P.V. about the condi- tions of property of John Corlett. -Comments on Zoning of proposed Gravel Pit - Allan G. Cook, Part Lot 7, Conc.8. -Letter from Duane Patfield, Industrial/Commercial Development Officer, County of Simcoe re: updating County of Simcoe Map with respect to Township of Oro. -Ontario Hydro - Progress Service Connection for - Baron Petroleums - Range 1, Lot E, Antonio Mascioli - Lot A, Concession 2, Baldo Ulrich - Lot 11, Plan 702. -Raffle Lottery License No. 292097 issued to Hawkestone Ladies Soft Ball Team License No. 292098 issued to Oro Ladies Softball League. ~ . THIRTEENTH MEETING - JULY 5, 1982 . -Ainley & Associates Limited - copy of letter to Planning Administrator re: Skelton-Squires Report (copies presented to members of Council) -Ministry of Natural Resources - District Release June 25/82 re: Tiny Marsh Provincial Wildlife Area Summer Program. -M.M.A.H. - Background Issues of June 14th and June 21st, 1982. -Ontario Human Rights commission re: Ontario Human Rights Week. -BILD Ontario - News Release. -Energy Ontario - Summer 1982 Newsletter. -Ontario Municipal Energy Network - Volume 2, No.5. June 1982. -Whitfield Office Outfitters - proposal re: Copier Replacement. On motion of Johnson and Halfacre, correspondence, communications, etc as pre- sented be received and filed for reference. Whitfield proposal be brought to the next Committee of Council meeting for consideration. New Business Presented a Registered letter from County Clerk, being action report No. 15 of the General Government Committee, th~ report was prepared in accordance with the Education Act and establish the number of members to be elected to the Office of Trustee for Simcoe County Board of Education at the forthcoming Municipal Elections. . Under Schedule 'C' of the Report of the Township of Oro will now have a member representing the Township of Oro only. Under Schedule 'B' the Township of Oro is one of twenty-three Municipalities under the North Ward for a representative member at large for the Roman Catholic Separate School on the Simcoe County Board of Education. On motion of Vousden and Davie, letter and report setting out representatives to Simcoe County Board of Education for the forthcoming election be received and Clerk to apply same at the Municipal Election in 1982. On motion of Johnson and Vousden, Clerk to present revised agreement with Ministry of Natural Resources once received for consideration by Council. Presented letter from Assistant Deputy Minister, Ministry of Municipal Affairs and Housing with respect to Ontario Planners' Conference to be held at the Park Plaza Hotel, September 23rd and 24th, 1982. Planning Administrator, George Roberts requested permission to attend. On motion of Vousden and Johnson, that the Planning Administrator be authorized to attend the Conference and accommodation and registration fee be paid by the Municipality as well as kilometrage Presented letter from President, Operation Dismantle, requesting that Council of the Township of Oro pass a resolution that Council are prepared to hold a referendum on General Disarmament in conjunction with the next Municipal Election. Copies of the letter and draft resolution had been presented to all members of Council at the Committee of Council meeting on June 29/82. . On motion of Halfacre and Vousden, that correspondence be received and placed on file, no action taken. I "'I11III Pg. 473 THIRTEENTH MEETING - JULY 5, 1982 . Presented letter from the Hon. Claude Bennett, Minister, Ministry of Municipal Affairs & Housing forwarding copy of Bill #150, an act to amend the Municipal Act, which had received first reading June 17, 1982, and is proposed to be debated in the fall session. Comments of Council are requested. On motion of Halfacre and Johnson, copy of Bill #150 be received and copies be made available to members of Council for their perusal and comments. Any comments to be made available for forwarding before the end of August. Re-presented matter of request from Edgar General Store with respect to having the General Store designated under the Ontario Heritage Act, 1974, Part IV in order to apply for grant under the Ministry Building Rehabilitation Improve- ment Campaign (BRIC). As indicated at meeting of Council held June 7, 1982 the first step is to pass a resolution as "Interest to Designate". Mr. G.W. Greip has indicated he proposes to proceed under the requirements of the pro- gram and has completed an application under the program. On motion of Vousden and Halfacre that the Council of the Corporation of the Township of Oro intends to designate the property including lands and build- ings known as the Edgar General Store, North Part Lot 11, Concession 5 of the Township of Oro, as a property of architectural and/or historical value or interest, under Part IV of the Ontario Heritage Act, c. 122, and that the nec- essary notice be placed in the Barrie Examiner and Orillia Packet as prescribed. . Presented letter from Oro Lea Beach Ratepayers Association with respect to proposed work at Oro Lea Beach and request for assistance from the Township of Oro. On motion of Halfacre and Johnson, that the President of the Oro Lea Beach Ratepayers Association be requested to attend the next Committee of Council Meeting to discuss the proposal. Presented from Bell Canada, request for approval of Rate Increase as filed with Canadian Radio-Television and Communications Commission along with Sche- dules 1 and 2 which contain a complete listing of all rates for which changes are requested. Same are being forwarded to the Township of Oro at the direction of the Commission. On motion of Vousden and Davie, letter and Schedules 1 and 2 be received and filed, all members of Council wishing to review same. On motion of Halfacre and Johnson , that the Committee of the Whole Council meet again on Wednesday, July 14, 1982 at 7:30 p.m. in the Township Council Chambers. Treasurer's Report Presented Treasurer's report of receipts for month of June. . On motion of Vousden and Halfacre, that receipts in the amount of $155,070.30 as presented be found satisfactory. Presented General accounts for the month of June. On motion of vousden and Halfacre, accounts for the month of June in the amount of $648,772.95 be paid. .. . . . ""lIlIIII Pg. 474 THIRTEENTH MEETING - JULY 5, 1982 Planning & Development The Planning Administrator was present at 11:30 a.m. to review planning and development matters. The following was presented: -Deputy Clerk, returning Letters of Credit re: By-Law 1236/81 (Walt Rezoning) and By-Law 1262/82 (Cook rezoning) to issuing banks, rezonings having been completed and costs recovered. -Circulation copy of Orillia Township Restricted Area By-Law 1982-23, and application for approval to the Ontario Municipal Board. On motion of Halfacre and Johnson, that correspondence as presented be placed on file. -Presented copy of correspondence to Gibson/Flood Associates regarding continu- ance of consulting works to obtain approval of a grant to prepare a Municipal Housing Statement. On motion of Halfacre and Vousden, that Gibson/Flood Associates be informed to immediately proceed with the grant application and necessary works. -Advised Council that By-Law No. 1275/82 (Graves rezoning) was in circulation, last date for receiving objections being July 22, 1982. Chief Building Official James Shellswell was present at 11:15 a.m. to present his report on Building permits issued during the month of June as follows: There were 36 building and 5 plumbing permits issued with a breakdown as fol- lows: 10 residences at a value of 5 accessory at a value of 6 additions at a value of 6 alterations at a value of 4 agricultural at a value of 2 commercial at a value of 2 pools at a value of 1 moving $353,620.00 10,500.00 16,700.00 25,000.00 48,280.00 105,000.00 13 , 500.00 $572,600.00 Money received for permits Value of permits for the month of June/81 $ 2,060.00 $209,300.00 On motion of Halfacre and Johnson that report for the month of June be received as presented. Presented letter from W. Salter, Architect for Horseshoe Valley Ltd., to the Building Code Commission regarding a hearing into Building Code Requirements at the Horseshoe Valley Time Share Building in respect of fire separation doors. ~ . . . ~ Pg. 475 THIRTEENTH MEETING - JULY 5, 1982 On motion of Johnson and Davie that letter as presented be received and placed on file; Chief Building Official to report back to Council on ruling of Build- ing Code Commission once available. Presented letter from K. Crawford, Hawkestone, indicating intention to commence works to satisfy Township Zoning and Building requirements. On motion of Vousden and Halfacre, letter be received and placed on file. Chief Building Official to report back to Council on actions taken. Road Superintendent was present at 1:00 p.m. to present his report for work done on Township Roads for the Month of June, 1982 and Vouchers 6 to cover same. On motion of Davie and Vousden, that the report of the Road Superintendent for work carried out in the month of June, and Voucher 6 accepted as satisfactory and Treasurer authorized to issue cheques to cover same to a total of $99,665.60. Road Supt. Fred Haughton brought to the attention of Council the following items: -Work progress to date on Lakeshore Road reconstruction and conditions encoun- tered, including dust control and complaint raised by Dr. Golden, Plan 807. -Cold Patching and spray patching works carried out, performance of new spray patching kettle, possibility for use as rust-proofing of Township Vehicles. -Report on the expected delivery date of the new crew-cab truck ordered, antici- pated as two to three weeks, probably prior to August 1, 1982. -Complaint by Mr. D. Snell re: parking of vehicles on Township road allowance Part Lot 1, Concession 12, 12th Line. On motion of Davie and Halfacre, that the matter of the Snell complaint be ref- ferred to the By-Law Enforcement Officer for investigation as to any remedy. Presented letter from Tim and Shelley McHardy with respect to water damages which occurred in their basement, for which they are holding the township res- ponsible. On motion of Vousden and Davie, letter be received and copy of same accompanied by a report from the Road Supt. be forwarded to Township Insurance Agent for action as necessary. The Roads Superintendent also advised with respect to the request by Oro Lea Beach Ratepayers Association regarding purchase of Gabion Baskets, and agreed to provide information for Council prior to the Committee meeting to be held July 14, 1982. The Roads Superintendent also advised that additional calcium application could be arranged for adjacent to Oro Memorial Park. On motion of Halfacre and Johnson, that the report of the Road Superintendent be found satisfactory. Pg. 476 ~ THIRTEENTH MEETING - JULY 5, 1982 . Township Engineer, Stuart N. Keyes, P. Eng. was present to review with Council matters pertaining to the Quadrant Developments Limited Subdivision, Hawkestone, and presented to Council his written comments with respect to remaining works to be completed. On motion of Davie and Vousden, that the Township Engineer's report be forwarded to the Developer's Engineers with a request that the Municipality be advised as to when these works will be completed. Quadrant Developments be advised ac- cordingly with respect to remaining works and that no reduction in the Letter of Credit will be granted prior to August 9, 1982. Representative of Quadrant Developments Limited be requested to attend the next regular meeting of Co unci 1 to discuss servicing completion dates and security pertaining to Municipal Services. On motion of Halfacre and Davie, that Council go into Committee of the Whole. On motion of Vousden and Halfacre, that Council come out of Committee of the Whole. On motion of Halfacre and Johnson, that Graham Downard Contracting Limited be advised by Twp. Eng. that Council require that all construction of the change room project at Oro Memorial Park be completed not later than 5:00 p.m. on Friday, July 9 , 1982. . A By-Law to authorize the Sale of Land, namely Block 'B', Plan 1488, as required in Tax Registration procedures and to repeal By-Law No. 1264/82 which did show the said property to be sold to Douglas Knighton and Joan Knighton and should now show Jerald Knighton, the present owner of Lot 256, Plan 626 to which the said Block 'B' is tobadded to, was on motion of Halfacre and Vousden, intro- duced and numbered as By-law No. 1276/82. On motion of Vousden and Davie, By-law No. 1276/82 read a first time, be read a second time. On motion of Davie and Johnson, By-Law No. 1276/82 read a second time, be read a third time. On motion of Johnson and Halfacre, By-Law NO. 1276/82 now read a third time,do pass be engrossed by the Clerk, signed and sealed by the Reeve and Clerk to forward the original and duplicate original copies to Ministry of Municipal Affairs and Housing for approval, after which the By-Law may be registered and Clerk to forward same to Township Solicitor with request for preparation of neces- sary documents and deed for the conveyance of Block 'B', R.P. 1488, upon the approval of the Ministry and receipt of the monies from Jerald Knighton of $600.00 being the amount of the offer to purchase accepted by Council. A draft By-Law to appoint a By-Law Enforcement Officer was presented for Council's consideration and after review of same it was moved by Vousden and seconded by Davie, that a By-Law to appoint a By-Law Enforcement Officer for the Township of Oro be brought in and numbered as By-Law No. 1277/82 and read a first time. . On motion of Davie and Johnson, By-Law No. 1277/82 read a first time, be read a second time. On motion of Johnson and Davie, By-Law No. 1277/82 read a second time, be read a third time. v . . . Pg. 477 ~ THIRTEENTH MEETING JULY 5, 1982 On motion of Halfacre and Vousden, By-Law No. 1277/82 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and copy of same be forwarded to By-Law Enforcement Officer with additional copies being made available as needed. A draft procedural by-law was tabled for further consideration. Committee Reports Councillor Johnson reporte~n the status of the Edgar Fire Departments Water Truck repairs and body work being undertaken, and that no completion date has been estimated. The matter was left under the supervision of Councillor Johnson to arrange for the necessary work. The matter of the youth camp area at the Ukranian National Federation Lands and complaint by area resident, Mr. Gracie was considered. On motion of Davie and Halfacre, that Mr. R. Maksymiw, President of the Ukranian National Federation be contacted with a request to provide the plans showing the location of the campground as were requested when his delegation attended Council on January 18, 1982. There being no further business at hand, it was on motion of Vousden and Johnson that Council adjourn to meet again in regular session on Monday, July 19, 1982 at 9:30 a.m.