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05 17 1982 Council Minutes . . . COUNCIL CHAMBERS MAY 17, 1982 TENTH MEETING Council met pursuant to adjournment. Reeve R.S. Arbour in the chair. Present were: Reeve Deputy Reeve Councillor Councillor Councillor R.S. Arbour S. Davie T. Halfacre S. Vousden A. Johnson Reeve R.S. Arbour opened the meeting with prayer at 9:30 a.m. Minutes The minutes of the meeting of May 3rd, 1982 were on motion of Halfacre and Johnson, confirmed as printed and received. Copies of letters forwarded from meeting of May 3rd, 1982. -Canam Oil Services advising quotation for non-asphaltic dust layer had been accepted at firm price of 71.95 cents per gallon supplied and applied. -Woodington System Inc., advising that quotation of Canam Oil Services had been accepted and their quotation had been accepted for information only and that the Township is prepared to investigate "Bond All N.J." as an experiment only and ask what their price would be for approximately 10,000 to 12,000 gallons of mixture (1:4) applied. -Gibson/Flood & Associates re: proposed Municipal Housing Statement request- ing revision of both draft proposal and the contract and listing same. -G.A. Mann, Director, Property Management Branch, Ministry of Government Ser- vices re: Lot 21, Concession 11, requesting Ministry to advise of proposals for this site. -Skelton Brumwell Plan M-118, Part regarding same. -Stuart N. Keyes & Associates Limited re: Timothy Acres Subdivision. -Stewart, Esten, Barristers & attending for examination of tion in Barrie. -Letter to Charles Udell advising his quotation for 1982 Grass been accepted, conditionally upon his acceptance to carry out the low quotation and letter from C. Udell advising he is not carry out the work at the 10w quotation. -Ken Nelles - advising his quotation would be accepted should Charles Udell not be prepared to carry out work at low quotation and copy of further letter to him advising his quotation according to letter of March 30th had been accepted since Charles Udell was not prepared to carry out the work. -Copy of letter to all other persons forwarding quotation advising of quota- tion acceptance. -N.V.C.A. forwarding 1982 Township of Oro Share of 1982 Levy. -Holiday Inn, Kingston, Ontario request for reservation for 1982 Parks Asso- ciation Conference - for Councillors Halfacre and Johnson. & Associates Ltd., re: Phase II, Lakeview Farm Subdivision Lots 26 & 27, Conc. 7, forwarding resolution of Council written report for services on Solicitors - forwarding payment of account for L.J. Torpey and request he arrange for examina- cutting had the work at prepared to . . . ~ TENTH MEETING - MAY 17, 1982 -Registration Forms - for Councillors Halfacre and Johnson for Conference. -Georgian College of Applied Arts & Technology re: Student Employment for selling of Dog Licenses Clerk also advised that notice had been posted at Unemployment Office. -Mrs. Chris Kitchen, East Oro Parents-in-action with respect to Playground Project - advising Oro Council would be prepared to enter into an Agree- ment with Simcoe County Board of Education and East Oro Parents-in-Action for grant purposes. -Fund Raising Chairman, Central East Region Games for the Physically Disa- bled re: Grant to 7th Annual Central East Regional Games. -George Sutton,Carl Cumming, Ivan Clark, Sheridan Nurseries and John Balderston re: Tile Drainage Applications. -Jack Lennox forwarding resolution to support efforts to have Province of Ontario take over 'Go Rail' - Barrie to Toronto. -Fire Chief and District Chiefs forwarding copy of letter from Reeve, Medonte Township re: recent derailment and fire. -Lloyd George re: appointment with Committee of Council for representatives of CORA. -Secretary, Green Birch Beach Ratepayers Association re: Roads and Poison Ivy Spraying and Annual meeting attendance. -Horseshoe Valley Ratepayers Association re: Roads Plan 1587. -Shanty Bay Auto Wreckers & Sales Limited re: Agreement to re-develop land according to same. Presented Correspondence, Communications, etc., as follows: -N.V.C.A. 1982 Seasonal Vehicle Pass and Minutes of Executive Meeting, April 19th and May 5th/82. -County Weed Inspector - advising of County Spray Day to be held on May 21, at 1:00 p.m. at the Simcoe County Garage in Midland. -D.S. White, Solicitor re: Road Closing and/or conveyance as requested by George Tran in Concession 9, advising that he is still waiting to meet with Solicitor for George Tran. -Simcoe County Board of Education - notification of resolution received from Town of Collingwood requesting an arbitration as provided for by the Educa- tion Act, R.S.O. 1980, Chapter 129, Section 213, Subsection 5 - and copy of Clerk's reply as to date not convenient for a meeting. -Ministry of Municipal Affairs & Housing - copy of letter to OMB re: Restric- ted Area By-Law No. 1262/82. -Assessment Review Court Notice of Hearing of Appeals under Section 43. -Ministry of Municipal Affairs & Housing re: Private Roads Planning Guide- lines for Municipalities. -M.A. & H. - Municipal Management Policy Branch - Municipal Financial Report- ing Handbook. - also advising of an Audit Questionnaire forwarded to Munici- pal Auditors. _M.A. & H. forwarding copy of Bill 91 (first reading) Municipal Interest and Discount Rates Act. -Horseshoe Valley Resort - forwarding Invoice for snow control and Winter Sanding for 1981-82 Season. -Lottery License for Simoro Ladies Golf League - #191087 and Canadian Cancer Society (Oro Branch) #292091. -Simcoe County Recreation Department Bulletin #3/82. -M.A. & H. Issue of Background, April 26, 1982 and May 3, 1982. -Ontario Humane Society - Monthly Report for April (Barrie Branch). -Municipal Engineers Association - Draft of Class Environmental Assessment(EA) document for Municipal Sewage & Water Projects. - . . . ~b' TENTH MEETING - MAY 17, 1982 -AMO Registration for AMO Large Urban Section. -Ministry of Transportation and Communications Plan 762915 Assumption of Highways Oro and Orillia at overpasses. Also Plan 763155. -Canadian Institute of Planners - Annual Conference 1982. -Whiteheads Power Shop re: Outdoor Power Equipment, (Lawn Equipment, etc.,) -The Salvation Army - 1981 Annual Report -Ontario Traffic Safety - March/April 1982. On motion of Johnson and Vousden, correspondence etc., as presented and for- warded accepted as satisfactory and be placed on file. On motion of Johnson and Davie, copies of letters as presented and forwarded accepted as satisfactory and be placed on file for reference. Old & Unfinished Business Presented letter from Clerk, Medonte Township forwarding two executed copies of the Jarratt Community Hall Agreements as approved by both Municipalities. Accordingly the Agreement now requires that the Township of Oro execute the same. The appointment of members to the Jarratt Community being in accordance with Oro Township By-law No. 1261/82 and Medonte Township By-Law No. 82-7. On motion of Vousden and Halfacre, that the Agreement between Municipalities for the Joint Use of a Community Recreation Centre in the Hamlet of Jarratt, as executed by the Township of Medonte on May 3, 1982, now be executed by the Township of Oro and Reeve and Clerk authorized to sign the Agreement and copy of the signed Agreement be forwarded to the Township of Medonte. Presented letter from Nottawasaga Valley Conservation Authority with respect to Flood Drainage Study, Line 2, Lot A, as requested in letter of February 18, 1982 and meeting of Council members and Road Superintendent at the site with Resources Staff of N.V.C.A. Letter requests a resolution of Council before the Authority can proceed with the study. Letter also includes copy of the terms of reference for such a study and reasons why the firm of Cumming - Cockburn and Associates Limited should be used. On motion of Vousden and Halfacre, be it resolved that the Nottawasaga Valley Conservation Authority be instructed to proceed with the flood and drainage study as set out in the Terms of Reference, and that the Township of Oro agrees to pay the Authority's share of the cost (35%). Presented letter from Paul G.M. Hermiston, Q.C., Solicitor for the Township of Oro with respect to Township vs Torpey advising of Examination of L.J. Torpey under oath in Barrie on May 4, 1982 pursuant to an application to the Local Judge, and information obtained at the examination. Also account for same in the amount of $175.00. On motion of Halfacre and Johnson, letter and information obtained at the exam- ination on May 4, 1982 be recieved and filed for reference and account be paid. On motion of Davie and Vousden, that Paul G.M. Hermiston, Q.C. Township Solici- tor be instructed to take further proceedings in regard to the seizing of shares of the Wellington Hotel and any other assets and interests Mr. L.J. Torpey may have. ""...................................................................~............. . . . Pg. 434 TENTH MEETING - MAY 17, 1982 Presented letter from Alan R. Purser, Solicitor retained by Anne Golden with respect to the difficulties outlined in Dr. Golden's letter to the Township dated April 12th, and reply to same by Road Superintendent, Fred Haughton. Solicitor advises that the Road Supt's letter is responsive to concerns of items 1 and 3, but the letter does not respond adequately to the main prob- lem, specifically the small natural watercourse flowing through the Golden property from the mouth of the Culvert on the reconstructed Lakeshore Road to Lake simcoe. On motion of Davie and Vousden, that the letter be received and copy be given to Road Supt., for Road Committee and Road Supt. to comment, in order that a reply may be forwarded to Solicitor and Dr. Golden. Presented letter from Nottawasaga Valley Conservation Authority re: Fill and Flood Line Mapping forwarding: (a) The final and approved copies of the flood and fill line mapping report and maps (2 copies) (b) The final invoice for Engineering Study for which the Township of Oro share is $111.15. On motion of Vousden and Halfacre, that the two copies of the Flood & Fill Line Mapping and report (Willow Creek) be received and account for the Engineering study to an amount of $111.15 be paid and Treasurer to forward cheque for same. Presented letter from Ministry of Natural Resources, Director, Parks & Recrea- tion Areas Branch, advising that Township of Oro request for a further grant authorization of $10,300 in order to install new changerooms at Oro Memorial Park has been included in the 1982/83 Parks Assistance work plan. The grant in question is subject to a favourable Ministry Staff review, which is cur- rently in progress and subsequently, the receipt of an Order-in-Council for the purpose. Should the review and approval process not culminate in an Order-in- Council, grants will not be available for the payment. Clerk also advised that Mr. Fred Bishop had telephoned prior to receipt of the letter indicating the information of the letter and that he had visited Oro Memorial Park and indi- cated a favourable report. On motion of Halfacre and Johnson, letter be received and filed until further information regarding the grant is received. The following recommendations from Committee of Council meeting held on May 13th, 1982 were further considered with the following action taken: 1) With respect to participating under IMA/82 Program to hire student under grant program. On motion of Halfacre and Johnson, that the Township of Oro participate in the IMA/82 Program and that Stephen B. Straughan be given the opportunity of employ- ment under this program, subject to the Ministry of Municipal Affairs and Housing approving funds for the grant under the IMA/82 Program and further that upon approval being received for the 75% grant, Stephen B. Straughan be hired as a student under the said Program at the rate of $4.50 per hour, being $157.50 per week. Pg. 435 ~ TENTH MEETING - MAY 17, 1982 . 2) Ministry of the Environment re: Phase I, Plan M-118 On motion of Johnson and Vousden, that Clerk to contact Mr. Young of the Ministry of the Environment and Township Solicitor and request them to attend the Council meeting today between 1:00 and 3:00 p.m. to discuss the matters of concern. 3) Request from Edgar General Store to restore the Building under the Ministry's Building Rehabilitation Improvement Campaign (BRK) and matter of designating the Building under the Heritage Act 1974. On motion of Vousden and Johnson, Clerk to make further enquiries and obtain more information as to procedures involved to designate a property under the Heritage Act 1974, before a reply is forwarded to the owner of Edgar Store. The matter of Drainage problem at the property of Mrs. Viola Harrison as dis- cussed at the Committee meeting was further considered with the following action taken. On motion of Davie and Vousden, that the Drainage problem as considered with Mrs. Viola Harrison along Foch Avenue, Concession 14, be reviewed by Road Committee and Road Superintendent and that Mrs. Harrison be advised after re- port of review has been presented to Council and also that it could be possible that an easement may be required to resolve the problem. On motion of Vousden and Davie, that the Road Committee be authorized to obtain . an appraisal on property for future aggregate requirement. The of the Septic System at Oro Memorial Park Booth further considered. matter was On motion of Halfacre and Johnson, that the Septic System at Oro Memorial Park be held in abeyance until fall. On motion of Vousden and Halfacre, that the Health Inspector of Simcoe County District Health Unit be requested to inspect the Booth for operation of prepared foods. Council again considered the concern by Ratepayers of Oro Station regarding the controls at the intersection of County Road 20 & 27 in the Hamlet of Oro Station. After some discussion the following action was taken. On motion of Davie and Halfacre, that Oro Council respectfully request the Traffic Section, M.T.C. and such other Ministry Departments that design and plan controls, to attend at the site of the intersection of County Road No. 20 & 27 with Oro Township Council and Barrie Suburban Road Commission to professionaly assess the controls of the intersection and following the same, a meeting be called of the Ratepayers of Oro Station area, Oro Council and Barrie Suburban Road Commission. The Chief Building Official was present at 11:40 a.m. to present his report on Building matters and permits issued during the month of April. . .- . . . ~ Pg. 436 TENTH MEETING - MAY 17, 1982 There were 17 building permits and 7 plumbing permits issued with a breakdown as follows: 5 residences at a value of 4 renovations at a value of 3 additions at a value of 1 accessory building at a value of 1 pool at a value of 3 demolitions 207,075.00 34,000.00 87,500.00 850.00 1,500.00 330,925.00 Money received for permits Value of permits for April '81 $ 1,584.00 419,230.00 On motion of Halfacre and Johnson, that the report of the Chief Building Official for the month of April be accepted as satisfactory. Chief Building Official reported on several structures erected without a permit. One being in Concession 7 and one in Concession 14. On motion of Johnson and Halfacre, that a letter be forwarded to both parties referred to by Chief Building Official by the Zoning Administrator advising of contraventions of the structures erected. The Planning Administrator was present at 1:10 p.m. to review planning and develop- ment matters. The following was presented: M.O.E., comment in response to circulation of draft plan 43T-81011, indicating that the Ministry do not object to approval of the plan. On motion of Vousden and Halfacre, that Council refer the Langman draft plan, File 43T-81011 to Oro Planning Board for review and comment. H. Schaefers, proposing street names for draft plan 43T-79020. On motion of Davie and Johnson, that Council have no objection to the use of the name "Crawford Street" for the road within draft plan 43T-79020. Advised of request by D.McDougall, to proceed with Committee of Adjustment sub- mission B25/81, notwithstanding other actions as may be taken with respect to the balance of lands, which will remain in the same ownership. On motion of Davie and Vousden, that Council request Mr. McDougall to attend the next Committee meeting of Council on June 2, 1982 at 8:00 p.m. in the Council Chambers. Stuart N. Keyes was present to report to Council that the concrete pads for the Change Rooms at Oro Memorial Park have been completed and that the steel struc- ture is to commence this week. The matter of the large pavillion at Oro Memorial Park was further discussed with Stuart N. Keyes, in particular the changing of location of same. . . . ~ Pg. 437 TENTH MEETING - MAY 17, 1982 Presented letter from Ontario Humane Society Head Office advising that as a re- sult of increased operating costs, it becomes necessary to ask Council of the Township of Oro to consider an increase in the per capita fee to $2.25. The pre- sent fee being $2.10 per capita. On motion of Halfacre and Johnson, that Council of the Township of Oro are pre- pared to increase the per capita fee from $2.10 to $2.20 and that the increase is to be effective only for the third and fourth quarters for 1982 and it is suggested the request for increase be submitted prior to Township Budget set- ting which would mean prior to December 31st of the preceeding year. Presented a letter from the Town of Midland with respect to tax billing by three different taxing authorities and requesting endorsement of resolution of the Town of Midland to have each taxing authority do their own tax billing for their levies from each Municipality. On motion of Vousden and Halfacre, that letter and resolution of the Town of Midland be received and filed with no action taken. Presented registered letter from Ministry of Transportation, forwarding notice of Assumption of Highways (P-1726-108A) registered in the Land Registry Office for the Registry Division of Simcoe as No. 761735 with respect to the acquisi- tion of parts of an existing highway shown as Parts 1 and 3 on Ministry of Transportation and Communications Plan P-1726-108. Effective date of Assumption April 23, 1982. Lands assumed being parts of Raod Allowance between Concession 8 and 9. On motion of Halfacre and Vousden, letter and Notice of Assumption, registered as No. 761735, according to Reference Plan 51R-10980 (P-1726-108), be received and filed. Presented letter from Director, Capital Improvements Branch, Ministry of Agricul- ture and Food with respect to Tile Drainage Loans, further to letter from Assis- tant Deputy Minister, enclosing questionnaire for Tile Drainage Loan Applications, which is to be completed and returned no later than June 1, 1982. On motion of Johnson and Vousden, Clerk to complete questionnaire listing applica- tions for Tile Drainage Loans on hand but not Debentures. Presented letter from Provincial Secretary for Social Development, advising that the Provincial Government has proclaimed Mayas Family Unity Month, Ontario. The Proclamation being signed by both the Hon. Margaret Birch and the Hon. Claude Bennett. On motion of Johnson and Halfacre, letter of Proclamation be received and filed and copy be posted on Bulletin Board. Presented letter from the Acting Regional Director, Ministry of the Environment forwarding report entitled "Water Quality Characteristics of Lake Simcoe. The report states that Lake Simcoe provides a suitable environment for the pursuit of most water oriented activities. . . . Pg. 438 TENTH MEETING - MAY 17, 1982 On motion of Vousden and Johnson, copy of report "Water Quality Characteristics of Lake Simcoe 1980" be received and filed for reference. Copy of same be circu- lated to members of Council for their Perusal. Presented letter from Minister, Ministry of Municipal Affairs & Housing as an introduction to Ontario's unique Municipal Management Initiative Program, Municipal Action '85. On motion of Johnson and Halfacre, that letter and enclosures be received and reviewed for Township participation in same. Presented from Statistics Canada, letter forwarding 1981 Census Collection and final Cencus population counts, showing the population for the Township of Oro as 6921, being 11.3% incre~se over the 1976 final population of 6221. On motion of Halfacre and Vousden, report be received and filed for reference. Ministry of Industry and Tourism with respect to Institutional Market Program advising of series of Provincial Seminars - for this area - Highwayman Motor Inn, Monday, May 31, 1982 - Letter requests notification of attendance. On motion of Davie and Halfacre, letter be received and Clerk to advise that two representatives from the Township of Oro will be attending. Presented letter from Ontario Committee for Canada's Birthday, requesting co- operation in appointing a person to co-ordinate Canada's Birthday activities in the Community and act as liason with the Ontario Committee. On motion of Johnson and Halfacre, letter and Brochure outlining ideas for acti- vities be received and filed and the Township of Oro do not propose any particu- lar programmes, therefore, it would appear that appointing a co-ordinator would not be necessary. Presented letter from R.W. Jones, Lot 44, Plan 985, requesting Council's consid- eration for assistance to improve Poplar Crescent. Which is a road allowance dedi- cated on Plan 985, but not assumed. Letter advises that ratepayers are prepared to do work on the road. On motion of Vousden and Halfacre, that letter be received and referred to Road Committee and Road Superintendent for comment and that Mr. R.W. Jones be requested to attend the next Committee of Council meeting on June 2, 1982 at 8:15 p.m. Presented letter from Ministry of Transportation and Communications advising the Hon. James Snow, Minister, M.T.C. has authorized a supplementary subsidy allocation for the Township of Oro in the amount of $110,800.00. The specific approval is not to be used for subsidisable work other than: 1) Paving on 15/16 Side Road 2) Grading on 15/16 Side Road The balance of the Municipality's supplementary request was noted, but in view of overall priorities and availability of Ministry funds for 1982, no further approval could be given. . . . ~ Pg. 439 TENTH MEETING - MAY 17, 1982 On motion of Vousden and Davie, that the 1982 Supplementary Subsidy Allocation as approved for a total of $110,800.00 for construction, be received for work on 15/16 Side Road, paving and grading. The 1982 Subsidy Allocation will now read Construction 298,800 ; Maintenance 250,000 to a total of $540,800.00. Mr. Robert Young of the Ministry of the Environment and Mr. D. Morrow were present along with the Township Solicitor, Mr. David White, to discuss the development of Plan M-118, Phase I and Phase II as proposed by the Consultants. Moved by Councillor Halfacre and Johnson, that Council go into Committee of the Whole at 3:00 p.m. On motion of Halfacre and Vousden, that Council come out of Committee of the Whole at 4:15 p.m. On motion of Vousden and Halfacre, that the Township Solicitor is to review the Subdividers Agreement with respect to Phase I and have a report available for Committee meeting of June 2, 1982. On motion of Halfacre and Johnson, that a letter be forwarded to Mr. D. McKee of Hitch House Limited, expressing as to when the Shelswell Park recently having had trees cut, will be cleaned up, brush, limbs, etc., On motion of Vousden and Davie, adjourn at 4:20 p.m. to meet again on Monday, June 7, 1982 at 9:30 a.m.