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04 19 1982 Council Minutes . Council Chambers - APRIL 19, 1982 EIGHTH MEETING Council met pursuant to adjournment with all members present: R.S. ARBOUR S. DAVIE T. HALFACRE S. VOUSDEN A. JOHNSON Reeve R.S. Arbour in the chair - opened the meeting at 9:30 a.m. with prayer. Minutes of the meeting of April 5, 1982 were on motion of Halfacre and Vousden, adopted as printed and received. tters from previous meeting as forwarded, were presented. On motion of Halfacre and Davie, that copies of letter forwarded and sum- mary of same found as satisfactory and ordered placed on file. 4It Correspondence, Communications Presented correspondence, communications, etc., and summary of same as listed. On motion of Johnson and Davie, that the correspondence, communications as received and presented, be placed on file. Old & Unfinished Business Presented letter from County of Simcoe Recreation, original application from Chairperson, Oro Township Water Safety Committee for Water Safety Programme under County of Simcoe Recreation Department, for Council's consideration. On motion of Halfacre and Johnson, Oro Council support the application of the Oro Township Water Safety (Swim) Committee for participation in the County of Simcoe Water Safety Programme for 1982 and Clerk sign and return same to the County of Simcoe Recreation Department. Presented letter from Central Oro Ratepayers Association advising that the cleaning of the Oro Township Hall has now been completed in accordance with tender. . On motion of Vousden and Davie, letter be received and from report of the inspection of the contract work ,the account be paid according to tender and letter of March 18, 1982 authorizing work to be done as accep- ted by resolution of Council at a meeting held on March 15, 1982, to an amount of $500.00. - -1 . . . EIGHTH - APRIL 19 Presented letters from W.J. Leslie, Solicitor with Stewart, Esten with respect to Township of Oro vs Racco which matter is to come before the Appeal Court June 15th, advising that he will represent the Township at the Appeal and that there will be no need for anyone from the Township to attend. On motion of Vousden and Davie that letters as presented be received and W.J. Leslie be authorized to attend at the Appeal Court on June 15th, 1982 and represent the Township. Presented letter from Ainley and Associates Ltd., forwarded to Councillor Halfacre following request to check out the Sewage System at Oro Memorial Park, after problems had arisen which resulted in the Septic Tank being pumped. Letters indicate that plumbing from the building to the tank is sufficient, which would lead to believe that the problem exists between the outlet from the tank to the tile bed and it is recommended that the tank and lines be exposed, the tank filled and actual operation be in- spected to verify where the problem exists. At that point, recommenda- tions may be made to rectify the problem. All of which has to be defer- red until frost conditions no longer exist. On motion of Halfacre and Johnson, letter as presented and considered at Committee of Council meeting, be received and Park Committee to attend to matter as requested by Consultants, Ainley & Associates Limited once the frost is out of the ground. The following recommendations from the Committee of Council meeting held on April 15th were further considered by Council. The matter of payroll as a result of short term disability claim following recent accident to Chief Building Official was again considered. On motion of Johnson and Vousden, that the Chief Building Official be advised that the OMERS contributions will not be interrupted. And, that matters related to Insurance probably would be processed through his Insurance Company, who in turn, could take the matter up with Township Insurance Company. Such as car rental after his vehicle was damaged in the accident. Insurance Policy 1982 - as reviewed with Ron Johnston, April 15, 1982. On motion of Vousden and Halfacre, that the recommendation of Committee of Council from meeting of April 15, 1982 be accepted and Ron Johnston Insur- ance be advised that the Policy as presented on March 25, 1982 and Revisions according to letter of April 7, 1982, be accepted as the Policy for Township Insurance for 1982 and Township Insurance Agent be requested to have the Policy revised and presented as a complete package. The Arena Insurance Coverage be subject to Township Arena Committee confirmation, who are to advise prior to April 30th, whether the Arena coverage is to be included and that Mr. Ron Johnston will be requested to meet with the Arena Commit- tee in the interim. Resolution passed later at this meeting as result of further information. On motion of Vousden and Halfacre, that the resolution passed earlier at this meeting be rescinded and replaced by the following resolution: . . . Pg. 397 EIGHTH MEETING - APRIL 19, 1982 On motion of Davie and Johnson, that the recommendation of Committee of Council from meeting of April 15th, 1982 be accepted and Ron Johnston Insurance be advised that the Policy as presented on March 25, 1982 be accep- ted as the Policy for Township Insurance for 1982 and Township Insurance Agent requested to have the policy revised and presented as a complete pack- age. Registered Plan M-118 - Shelswell Subdivision - as discussed with Norman Shelswell, David McKee and Garry Barber April 15, 1982. On motion of Davie and Johnson, Oro Council are prepared to authorize by Agreement the establishing of a temporary Sales Office on Park lands of Plan M-118, adjacent to Pump House and approval to hook up to Hydro at the pumphouse. The agreement to set out certain conditions under which the sales office may be established and to include a monthly rental for same while situated on the Park Lands. On motion of Halfacre and Davie, that the revenue received under the Agree- ment for monthly rental fee be credited to the Park Account. Proposed Conservation Committee - Matchedash Township. On motion of Vousden and Davie, Clerk advise that Oro Council are not prepared to have a representative on the Conservation Committee as proposed at a meeting held at the Matchedash Township Office on April 6, 1982. On motion of Halfacre and Johnson, that Mr. Robert Duck, Co-ordinator, Parks and Recreation Village of Coldwater, be requested to attend a Committee of Council meeting in May, 1982. Arena Committee and Arena Manager be requested to attend the meeting. Insurance Claim by Charles Spooner as result of accident March 16, 1982. On motion of Davie and Johnson, that the matter be referred to the Township Insurance. The Planning Administrator was present at 11:50 a.m. to review planning and development matters. The following was presented: Copy of a letter from the Ministry of Municipal Affairs & Housing to Skelton, Brumwell & Associates advising that draft plan 43T-74324, the proposed Guthrie Industrial Park subdivision, has lapsed. On motion of Vousden and Halfacre, that correspondence as presented be placed on file. Presented a staff report on the draft "Timothy Acres" subdivision agreement as submitted by Skelton, Brumwell & Associates Limited, Subdivision File 43T-77069. On motion of Johnson and Halfacre, that the Planning Administrator's report be accepted as presented. On motion of Halfacre and Johnson, that the street name on Timothy Acres Subdivision is acceptable to Council as "Timothy Drive". EIGHTH MEETING - APRIL . Road Supt. was present at 1:00 p.m. to present a report on matters concern- ing Roads and for the opening of tenders. Firstly brought to the attention, the matters of hiring students in the sum- mer time for assistance on Roads, and assistance for survey work. On motion of Vousden and Davie, that Road Department be authorized to hire part time summer students to assist with work in the Road Department through the summer months. Road Supt. presented quotations for One Way Snow Plow as received from: Elston Industries Ltd 100 Bronoca Ave., Toronto, Ontario M6E 4Y2 $ 3,336.00 plus O.R.S.T. 233.52 $ 3,569.52 Champion Road Machinery Sales Ltd., 1075 Clark Blvd., Brampton, Ontario L6T 3W4 $ 4,370.00 plus O.R.S.T. 305.90 $ 4,675.90 $ 3,600.00 plus O.R.S.T. 252.00 $ 3,852.00 . Frink Canada Ltd., 777 Laurel St., Cambridge, Ontario N3H 4S3 On motion of Vousden and Davie, that the quotation of Elston Industries Ltd., for the supply of one American Coleman of Canada Model AC 1000 - 9LH 9 foot One Way Snow Plow for a price of $3,336.00 plus O.R.S.T. for a total price of $3,569.52 be accepted as the lowest quotation received. The matter of recognition of the Oro Pee-Wee, OMHA, All Ontario Championship for the years 1980 - 81 and 1981-82, was further considered by Council. On motion of Vousden and Johnson, that the Township recognize the achieve- ment of the Oro Pee-Wee OMHA, all Ontario Minor Hockey Association All Ontario Championship for the years 1980-81 and 1981-82 by presentation of a suitable plaque. Councillor Halfacre presented the matter of rates for non residence of the Township of Oro Memorial Park for 1982 with a suggested rate of increase for weekends and holidays, namely increase of $1.00 per person on Saturdays, Sundays and holidays. On motion of Johnson and Halfacre, that the Saturday, Sunday and Holiday rates at Oro Memorial Park be increased from $2.00 to $3.00 per person, the car and driver to remain at $5.00 per Car and Driver. . On motion of Halfacre and Johnson, that the matter of admission at Oro Memorial Park to be by pre-numberted tickets differentiating between residents and non-residents. . . . Pg. 399 MEETING - APRIL 19 1982 On motion of Halfacre and Johnson, that the Park Committee be authorized to hire a student to assist the Park Supt. on part time basis as required. Councillor Vousden requested that a letter be forwarded to Barrie Suburban Road Commission requesting permission to erect a sign on County Road No. 27 directing traffic for the 7th line. Sign to be placed at the South East side of County Road 27 at the overpass entrance. Mr. Stuart Keyes was present at 11:00 a.m. with respect to the Timothy Acres Subdivision Roads and Services. Mr. Keyes mentioned that after review of the Plan, it would appear that entrance culverts are not to be placed by the Developer at time of construc- tion of the Roads and Ditches. He had met with the Engineer for the Devel- oper on the site who had confirmed that due to large lots, these could not be placed until owner of lot has located the entrance to the lots. Mr. Keyes also mentioned that he had again inspected the Jo-Con Subdivision and that the garbage still has not been removed and no further work has taken place. Clerk advised that as instructed at a meeting of Oro Council held on February 15, 1982, tenders had been advertised in the Daily Commercial News (one issue) and two issues of the Barrie Examiner and Orillia Packet, calling for tenders for dust control 82-01; Pit Run Gravel 82-02; crushing & applying crushed gravel 82-03; Surface Treating 82-04; Asphalt Surfacing 82-05; Culvert Pipe 82-06; Equipment Rental 82-07 as well as calling for quotations for non-asphaltic oil for dust control. In response, tenders were received as follows: CONTRACT 82-01 - DUST CONTROL 150 F.E. Tonne liquid Calcium Bulk Flake. 100 Tonne Liquid (150 F.E) Bulk Unit Price 100 Flake) Total Pollard Bros. Box 280 Harrow, Ontario NOR lGO 172.50 168.50 25,875.00 16,850.00 42,725.00 42,725.00 Miller Paving Box 250 Unionville, Ontario 173.88 171.88 26,082.00 17,188.00 43,270.00 43,270.00 On motion of Vousden and Davie, that the tender of Pollard Brothers, Box 280, Harrow, Ontario, to supply, haul & apply approximately 150 F.E. Tonne of liquid calcium on Township roads, according to tender contract 82-01 at $172.50 per F.E. Tonne to a total of $25,875.00 and to supply and deliver to Township Yard approximately 100 Tonne of Flake Calcium at $168.50 per flake Tonne for a total of $16,850.00 be accepted, subject to M.T.C. approval. ~ .. ~ Pg. 400 EIGHTH MEETING . DUST CONTROL - non-asphaltic oil (quotation) Supply, haul & apply up to 20,000 gallons non-asphaltic dust layer. Canam Oil Services Box 40 Breslau, Ontario NOB IMO @ $ 0.7195 per gallon 14,390.00 Woodington Systems Inc. (Norjohn Contracting) Box 100 Thorold, Ontario @ (Bond-All NJ is an environmentally and has the following advantages: $ 0.551 per gallon 11,020.00 preferable product to other dust layers 1) Non-tracking on shoes or car tires. 2) It is virtually odour-free. 3) It sprays as a light yellow colour and turns carmel brown when the emulsion breaks.) . On motion of Davie and Vousden, that the quotation of Canam Oil Services to supply, haul & apply non-asphaltic road oil on Township roads at 0.7195 cents per gallon, be accepted. Should the Township decide to use the material for dust control, the Road Superintendentwill advise of quantity required once the Township makes the decision to apply same. On motion of Vousden and Davie, that the motion to accept the Canam Oil Services quotation be rescinded until the quotation of Norjohn Contracting for "Bond-All NJ" has been reviewed and considered with M.T.C. CONTRACT 82-02 - Load, Haul & Apply 38,600 cubic metres of pit run gravel 15/16 Side Road and Lakeshore Road. Robert Young Construction Limited B-I-C 20,600 @ 1. 30 $26,780.00 B-3-C 18,000 @ 1. 80 32,400.00 Total $59,180.00 Russell H. Stewart Construction Co. Limited B-1-C 20,600 @ 1. 35 $27,810.00 B-3-C 18,000 @ 2.15 38,700.00 Total $66,510.00 John Duivenvoorden Haulage B-I-C 20,600 @ 1.54 $31,724.00 B-3-C 18,000 @ 2.24 40,320.00 Total $72,044.00 . Reeves Construction Limited B-I-C 20,600 @ 1.28 $26,368.00 B-3-C 18,000 @ 2.64 47,520.00 Total $ 73 ,888.00 ... ...... Pg. 401 EIGHTH MEETING - APRIL 19, 1982 . On motion of Davie and Vousden, that the tender of Robert Young Construction RR # 1, Ennismore, to load, haul & apply approximately 38,600 cubic metres of pit run gravel on 15/16 Side Road and Lakeshore Road at a flat rate of 1.30 per cU.m. for 20,600 CU.m. for B-I-C (15/16 Side Road) = $26,780.00 1.80 per cU.m. for 18,000 cU.m. for B-3-C (Lakeshore Road) = $32,400.00 according to eender specifications under contract No. 82-02 to a total of $59,180.00, be accepted subject to approval of the Ministry of Transporta- tion and Communications." CONTRACT 82-03 To crush, load, haul & apply 5/8" (16mm) crushed gravel Crush & stockpile, load off belt & crush,load, haul & apply on Job Site, 15/16 Side Road. Robert Young Construction Limited - RR # 1, Ennismore, Ontario: 1) Crush,Load,Haul & Apply, 20,000 @ 1.89 $ 37,800.00 2) Crush & Stockpile 3,000 @ 1.37 4,110.00 3) Crush,Load off belt 800 @ 1. 23 984.00 4) Overhaul 20,000 @ .0936 (x 7km) 1,872.00 5) B-I-C (to job site) 6,000 @ 1.95 11,700.00 6) B-3-C (to job site) 6,500 @ 2.33 15,145.00 $ 71 , 611 . 00 Collingwood Sand & Gravel Construction Limited 345-6th St., Collingwood, . 1) Crush,Load,Haul & Apply 20,000 @ 2.12 $ 42,400.00 2) Crush & Stockpile 3,000 @ 1.65 4,950.00 3) Cursh,Load off Belt 800 @ 1. 50 1,200.00 4) Overhaul 20,000 @ .131 5) B-I-C (to job site) 6,000 @ 2.12 12,720.00 6) B-3-C (to job site) 6,500 @ 3.58 23,270.00 $ 84,540.00 That the tender of Robert Young Construction to crush, load, haul & apply approximately 20,000 cU.m. of 5/8" (16mm) crushed gravel on Township Roads at a flat rate of $1.89 to an amount of $37,800.00 and to crush and stock- pile approximately 3000 cU.m. at a flat rate of $1.37 to a total of $4,110.00 plus cost per cU.m. for overhaul of 20,000 cU.m. according to tender form attachment at .0936 per cU.m. per kilometre for an amount of $1,872.00 and to crush,load,haul and apply on 15/16 Side Road approximately 6000 cU.m. of crushed gravel at a fIat rate of $1.95 per cU.m. to an amount of $11,700.00 for B-l-C, and $2.33 per cU.m. to an amount of $15,145.00 for B-3-C to a total contract price of $71,611.00 according to specifications in Tender Contract 82-03, be accepted, subject to approval of the Ministry of Transportation and Communications. CONTRACT 82-04 Application of prime and surface treatment . See list next page Pg.402 EIGHTH MEETING - APRIL 19, 1982 t CONTRACT 82-'04 ESTIHATED QUANTITY UNIT PRICE TOTAL ITEM SPEC DESCRIPTION OF ITEM UNIT LIMITED - DUNDALK "k 1. 2 . 3 . 4. Total 302 302 304 304 estimated RC 30/SP-6 Sand Gal Ton Gal Chip Ton material & 18,000 600 59,000 2,184 labour for 0.17 6.95 0.17 10.95 this work 3,060.00 4,170.00 10,030.00 23,914.80 41,174.80 RS-1K Class I cost of Option A S.P. Supply Asphalt 0.95 gal RC30/SP6 18,540.00 Cement (Provisional Sum) 0.90 gal RS-IK 57 820.00 Total Tender Price $11, .00 Option B I 1- 304 HF1505 Ton 7,300 0.17 1,241.00 2. 304 Class 2 16mm Crushed Ton 460 6.70 3,082.00 The estimated cost of material & labour to be incor- prated in work 4,232.00 Tank Haul 0.08/gal HF1505 @ .090!gal ~54.0~ Total $11 , 477 . 00 -'- ES COLLING\.JOOD 1. 302 RC30!SP6 Gal 18,000 .20 3,600.00 2. 302 Sand Ton 600 8.70 5,220.00 3. 304 RS-IK Gal 59,000 .20 11 ,800.00 4. 304 Class I Chip Ton 2,184 12.25 26,754.00 Total estimated cost of material & labour to be incor- porated for the work is 47 374.00 S.P. Supply Asphalt 1. 01 gal RC30!SP6 Cement (Provisional Sum) 0.98 gal RS-1K Total Tender Price 1- 304 HP 1505 Gal 7,300 1,460.00 2. 304 Class 2 16mm Crushed Ton 460 8.35 3,841.00 Total estimated co t f material & labour to be incor- e porated in this work 5,301.00 HF 1505 ly & Haul Gal .98 Pg. 403 EIGHTH MEETING -APRIL 19, 1982 t (Contract 82-04) ,;,':; MILLER PAVING LIMITED - UNIONVILLE 1. 302 RC 30/SP-6 Gal 18,000 .229 4,122.00 2. 302 Sand Ton 600 14.20 8,520.00 3. 304 RS-IK Gal 59,000 0.22 12,980.00 4. 304 Class I Chip Ton 2,184 12.25 26,75/+.92 Total estimated cost of material & labour to be incor- porated for this work 54,843.92 S.P. Supply Asphalt Cement (Provisional Sum) gal RC30!SP6 RS-1K Total of Tender 1. 304 HF1505 Gal 7,300 1. 35 9,855.00 2. 304 Class 2 16mm Crushed Ton 460 7.00 3,220.00 Total estimated cost of material & labour to be incor- porated in this work is $13 ,075.00 It On motion of Davie and Vousden, that tender of Seeley and Arnill Construction Limited, according to Township Tender Contract 82-04 for Prime and Surface Treating, on various roads within the Township of Oro was accepted, subject to approval of the Ministry of Transportation and Communications, for a total tender price of $117,534.80 as shown on tender Contract 82-04, as submitted. CONTRACT 82-05 Tender for hot mix, hot laid asphaltic cement. Item Descr tion of item Unit Un t Price To 'j;; ALLAN G. COOK LItH TED -- 1. 3 0 HL4 Tonne 450 19. 7 502 2. 310 16mm Tonne 900 6.00 502 48,436. 5,400.00 $53,836. Estimated cost 0 mat ria & abour to be in this work ncorpra d 7,000. S.P. ional Tonne e It It e Pg. 404 - APRIL 19 1982 Contract 82~05 (Con't) " t-1c KEAN ES LIt-'ll TED 1. 310 HL4 Tonne 2450 20.62 50, 19.00 502 2. 310 16mm Tonne 900 6.96 6,26L+.00 502 Estimated cost of material & labour to be incorporat d in this work $56,783.00 A S .P. Supply As It Cement (Provisional Sum) 2 J .9 -'- K.J. BEAMISH CONSTR. LIMITED 1 310 HL4 Tonne 2/+50 0,93 2 2. 310 16mm Tonne 900 7. OS 51,278.00 3 .00 Estimated ost f material & labour to be incorporated in this \york $ 7,6 .00 A. S. P. Supply Cement it (Provisional Sum) Tonne 21 .00 On motion of Johnson and Halfacre, that the tender of Allan G. Cook Limited, Box 1500, Barrie, to supply and apply according to Township Tender Contract 82-05, approximately 2450 Tonne of HL4 at $19.77 per tonne to an amount of $48,436.50 and approximately 900 Tonne 16mm chip stone at $6.00 per Tonne to an amount of $5,400.00 to a total of $53,836.50, was accepted subject to the approval of the Ministry of Transportation and Communications. Tender Contract 82-05 quotation of estimated cost of material to be incorporated being shown as $27,000.00 and supply Asphaltic Cement (provisional sum) shown as $225.00 per tonne. CONTRACT 82-06 To supply and deliver corrugated pipe with sizes as specified, 16 gauge. (See list next page) Pg. 405 EIGHTH MEETING - APRIL 19, 1982 It 82-06 Pipe description/material ENDS ITEM NO. SPEC. ITEM UNIT TY UNIT PRICE TOTAL - ~~,-_.- l- 1801 400mm x 7 metre 13 6 6.89 $22. 2. 1801 400mm CPL unit 25 5.14 1 .50 3. 1801 500mm x 7 metre 175 .38 J. 1.50 4. 1801 500mm CPL unit 20 6. 1JO. 5. 1801 600mm x 7 metre 70 24.95 1 . .50 6. 1801 600mm CPL unit 10 7.61 76.10 7. 1801 900mm x 7 metre !,2 .32 1.693.44 B. 1801 900mm CPt unit 6 12. 7).74 TOTAL ESTIHATED TENDER 817.42 II . LTD. . ONT. Pipe description/material ITEM UNIT ITY PRI AL -~._--_._-~...- 1- 1801 !+ OOmm x 7 metre 1316 18.2 23, .68 2. 1801 400mm CPL unit 5 9.12 228.00 3. 1801 500mm x 7 metre 115 22.39 3,918.25 4. 1801 500mm CPL unit ::0 11. 20 224.00 5. 1801 600mm x 7 metre 70 26.51 1,855.70 6. 1801 600mrn CPL unit 10 .25 132.50 7. 1801 900rnm x 7 metre 38.98 1,637. 8. 1801 900mrn CPI, unit 6 .50 00 TOTAL 32 103.29 e Canada CuI vert & Products Ltd. ---_.~~._----~_.~._---- St., . 406 MEETING - APRIL 19 1982 It CONTRACT 82-06 (Can't) ve pc desc iptiun/material NO SPEC. ITEM UNIT ---+--- l. 1801 400mm x 7 metre J b 2. 1801 400TIun CPt unit 25 3. 1801 500mm x 7 metre ' -7c 1 , _) 4. 1801 SOOmm CPL unit 0 5. 1801 600rnm x 7 metre 0 6. 1801 600mm CPL uni 10 7 1801 900mm x 7 metre 42 , . 8. 1801 900mm CPL unit 6 TOTAL THX! ---_..~_.._.~.__._---_.._~--- T PRI TOTAL ~_.__._~--_..---..- 16.73 220 5. 6. 42. 1 J. TENDER I o Pipe description ITEI'! NO. SPEC. ------- 1. 1801 2. 1801 3. 1801 I 1801 ". 5 . 1801 6. 1801 .., J801 ! . 8. 1801 e t teria _use ITEM IT ( It . Ii" i t t-C , 316 l j t 25 r,' I 75 Tl !;OOn4'11 16.65 .40 400mm CPL 8. 208.25 5()Omm x 7 23.79 4, . 5 SOOrnm CPI. 11. 2313 .CO 600mm x 7 70 24. ,740.20 me hOOmm CPL 10 unit 12.4 40.73 .66 <JUOmm 6 uni 1{ . L.J TO! TI .22 ED EN Box 304 FlWl::FIT f'.1E'fAL proDU<..--~rS LIJItUTED --_._~-_....._.~-_.,._-_.._-~.._~_.._- t'g. 19 1982 t Contract 82-06 (Con't) Pipe 1. 2. 3. 4. s. 6. 7. 8. ion erial ITEM UNIT IT\' 1801 400mm x metre 1316 1801 400mm CPL unit 25 1801 500mm x 7 metre 175 1801 500mm CPL unit 20 1801 600mm x 7 metre 70 1801 600mm unit 10 1801 900mm 7 metre ' " x 4,: 1801 900mm CPL un! 6 TOTAL ESTI r.tATED TENDER UN I PRICE 7.50 23,030.00 5. 5 133.75 24.25 4, 3.75 .40 8.00 27.50 1,925 00 8.40 84.00 .7 1, 79.50 1 .6 81. 90 25.90 It o 1 ONT. NOP GALVAN I RIVETED Pipe description/material ITEM NO. S ITEM UNIT UNIT PRI TOTAL -- I. 1801 400mm x 7 metre 1316 19.50 25662. 2. 1801 400mm CPL unit 25 5. 146.25 3. 1801 500mm x 7 metre 1/5 .05 4208. I. . 1801 500mm CPL unit 20 7.22 5. 1801 600mm 7 metre 7 6. 1801 600mm un! lU 8.60 7. 180 900mm x 7 metre 2 8. 1801 CPL unit 6 2.67 TOTAL ESTHIATED TENDER e ta 0 "-_.__._'_._..~-,_."-----_..._-----~--_. ----- -_._--~_.- - APRIL 9 1982 t Contract 82-06 (Con't) Pipe description/material GALVAN I & Pg. 408 UNIT l. 1801 400mm x 7 me re 2. 1801 400rnm CPL unit 3. 1801 500rmn x met 4. 1801 500mrn CPL un t 5. 1801 600rnm x -, metre J 6. 1801 600rnm CPL t 7. 1801 900mm x '7 metre t 8. 1801 900rnm CPL unit It ARMCO CANADA ----_._.~.__._..~._~._---~--~ rio. N1H 6P2 description 1. 1801 2. 1801 3. 1801 4. 1801 5. 1801 6. 1801 '7 1801 I. 8. 1801 e f) E ~-_.~---------~._--~-~- T PRICE 1316 6.45 21 , 25 7. 175 . 1 3. 9. 5 20 7. 0 22. 0 .00 6 14 TOTAL ESTIMATED TENDER --'--~--_.._-- :fal ITEM 400mm x 7 me re !,OOrnm CPL unit x 7 tre 500rmn CPL it metre 600mrn t 900mm x 7 metre 900rnm CPI, unit LI 0, E PRICE TOTAL --"-~'-"- 13 ] 6 15. 8 20, 3.28 2.5 Not I d. 175 n. t 43. ot 4 20 70 3,0 /. TMATED TENDER . . . Pg. 409 EIGHTH MEETING - APRIL 19, 1982 On motion of Vousden and Davie, that the tender of Corrugated Pipe Co. Ltd., for rivetted pipe for a total sum of $29,817.42 be accepted in accordance with Tender Contract 82-06, subject to approval of the Ministry of Transpor- tation and Communications. CONTRACT 82-07 Equipment Rental Tenders. A total of 25 tenders were received and opened. List of various types of equipment and hourly rate are on file. Tenders were received from: Morris Shelswell - Hawkestone J.D. Beer - Oro Station Doug Fischer - Hawkestone R.J. Simpson - Stroud F. Brown Grading - Stroud Central Oro Natural Stone Orillia Vic Berton - Stroud Vince Guthrie Const. - Shanty Bay Lorne Burbidge - Barrie Orval Hutchinson - Oro Station Leon O'Brien - Oro Station John Duivenvoorden - Stroud Gerry Shelswell - Hawkestone Wayne J. Abbott - Hawkestone Russell Burbidge - Angus F. Wilkins Haulage - Stroud B & B Auctioneers - Barrie John Goodfellow - Stroud Gord Roehner - Oro Station Bob Tompkins - Barrie Law Constr. - Shanty Bay Brad Richardson - Hawkestone E.A. Davey Gravel - Orillia England Enterprises - Barrie On motion of Vousden and Johnson, that the tenders for equipment rental, as presented, be received and Road Supt. to correlate all equipment and hourly rates, for reference when equipment is required. Presented letter form Linda Turnbull , Lot 140, Plan 1488, with respect to Park Lots 138,139,142 & 144, Plan 1488. On motion of Halfacre and Johnson, Clerk to reply to owner of lot 140, Plan 1488 and advise of Council's approvals to date. Councillor Johnson wished to have it recorded that members of Council not in- cur a legal account without authorization of Council, for which he presented a resolution, which he later withdrew. On motion of Johnson and Vousden, that a letter be forwarded to Township Soli- citor, Paul Hermiston, and request an updated report to Township letter re- questing he pursue all avenues to obtain money on Judgement against Mr. L. J. Torpey. Mr. Douglas Skelton of Skelton, Brumwell was present as requested and scheduled on the Agenda with respect to the Timothy Acres Subdivision. Mr. Skelton advised that he had met with Stewart N. Keyes on the site with respect to roads and services, and advised of entrance culverts and how they are covered under the Subdividers Agreement. 1IIIIIIII Pg. 410 ........ EIGHTH MEETING - APRIL 19, 1982 . The matter of lot levies from the Development for the 9 10ts was considered and Mr. Skelton was advised that Council would request that the total lot levy be paid prior to Township recommendation for first approval of the Plan of Subdivision. The matter of cash-in-lieu of the 5% Park Lands was again considered and it was suggested that Council would be agreeable to an amount of $28,000.00. Mr. Skelton is to get back to Council regarding the amount of cash-in-lieu of Park Lands. On motion of Vousden and Johnson that from the review of the Subdividers Agree- ment by the Planning Administrator with Consultants for the Developer of Timothy Acres, Council are prepared to enter into the Subdividers Agreement, subject to receiving a letter from the Township Engineer that he is satisfied with the Roads and Services and estimated construction costs and Township Solicitors comments as to the legal aspects of the Subdividers Agreement and Developer is agreeable to the cash-in-lieu of Parklands of $28,000.00 and payment of lot levies prior to recommendation for final approval of the Plan. And, that the Reeve and Clerk be authorized to execute the Agreement subject to the above conditions. On motion of Halfacre and Davie, that Oro Council would have no objection to the Developer proceeding with road construciton on the development of the Subdivision prior to recommendation of final approval, provided it is properly signed and that the Township is not liable. . New Business Presented letter from Nottawasaga Valley Conservation Authority forwarding the 1982 General Levy, Township of Oro Share. Administration Levy Capital Levy Total 1982 Levy for Oro Township $1,196.46 2,884.08 $4,080.54 Letter requests early payment to avoid high interest charges for borrowing, since interest charges reflect direct charges to Authoritysparticipating Municipalities. Also advises that Speical Projects will be levied later during the year. On motion of Vousden and Halfacre, that the 1982 Levy for ro Township be re- ceived and be included in the April accounts to be presented at the next reg- ular meeting and payment be forwarded in the amount of $4,080.54. Presented Invoice from Department of Fisheries and Oceans, Small Craft Harbour Branch, 3050 Harvester Rd., Burlington, Ontario for 1982 Lease #8105 C309 to covering period of May 1982 to April 30, 1983 for all and singular those cer- tain parcels or tracts of land and land covered by the waters of Lake Simcoe, situate, lying and being at Shanty Bay, Carthew Bay and Hawkestone, together with marine facilities. Total amount of Annual Lease being $100.00. . On motion of Halfacre and Johnson, account for lease, invoice No. 02116, dated April 1, 1982 be received and Treasurer authorized to forward cheque to cover same in the amount of $100.00. . . . Pg. 411 ~ EIGHTH MEETING - APRIL 19 Presented letter from Clerk, County of Simcoe with respect to Wolf Bounty and copy of Report No.8 of the Property and Protection Service Committee, which was adopted by County Council at a meeting held on March 30, 1982. The intent of the report is to prevent duplicate payments of bounty and to provide a uni- form system of identification throughout the County of Simcoe. On motion of Johnson and Davie, letter and Report No.8 of the County Property and Protection Service Committee be received and Clerk or designate to carry out part (3) of the recommendation by witnessing the person claiming the Bounty do the clipping of both ears, by approximately one inch. Presented letter from Duane Patfield, Industrial/Commercial Development Officer, forwarding copy of Report No. 11 of the Agricultural, Planning and Development Committee, adopted by County Council on March 30, 1982, which recommended that the Warden be requested to proclaim the week of April 26, 1982 as Simcoe County Economic Appreciation Week. Also enclosing copy of the Proclamation and requesting Municipal Councils to endorse same. On motion of Halfacre and Johnson, that letter and Report No. 11 and copy of Proclamation as presented be received and Council of the Township of Oro en- dorse the Warden's Proclamation and same be posted on Bulletin Board. Presented from City of Kingston, Parks and Recreation Department information for 1982, Ontario Parks Association Conference and Pre-Registration Forms and Programme Agenda, as well as listing for Accommodation. Registration fees as follows: Early Prior to June 1/ Pre-Registration Prior to July 15/ Pre-Registration Registration at Desk Delegate " 95.00 11 0 . 00 120.00 Guest 60.00 " 65.00 " 75.00 " On motion of Vousden and Davie, copies of information be presented to delegates of the Township authorized to attend at a meeting of Council held February 1, 1982 and registrations be forwarded as early as possible once delegates are able to confirm attendance. Presented a letter from Simcoe County Federation of Agriculture advising that the April 1st meeting of the Board of Directors of the Simcoe County Federation of Agriculture the enclosed resolution was approved and has been forwarded to the Ontario Federation of Agriculture. "Therefore be it resolved that the O.F.A. petition the appropriate Governing Bodies to have the transportation of vegetables exempted from load limiting restrictions." Letter further requests that since the load restriction regulations are now under the jurisdiction of the local Municipalities, their co-operation be received. On motion of Johnson and Halfacre, letter and resolution be received with no action taken at the present time, since load restriction will be lifted shortly and to give Council an opportunity to review the matter with other Municipalities before taking any action. J.- Pg. 412 ........ EIGHTH MEETING - APRIL 19 1 . Presented letter from Eric O'Brien, President, Oro Ladies Softball League, requesting Council to bring the BalI Diamond at Oro Memorial Park up to good playing standards in order that it may be used by the Ladies Softball League and further advising that the ball games would only be through the week and that the League is prepared to do the work if Council supplies the material. On motion of Johnson and Halfacre that the Oro Parks Committee be authorized to obtain the necessary material for Backstop (wire & posts) at Oro Memorial Park Ball Diamond and further that the Township supply the clay material re- quested provided that the Oro Ladies Softball League will be responsible for all installation work. Presented Statement of Bell Canada Gross Receipts as of December 31, 1982 for taxation year 1982 for a total of $65,159.20, in accordance with Section 304(a) of the Municipal Act and apportionment as follows: Mi 11 Rate Assessment Apportionment % Township 62.185 1,313,583 14,947.52 22.94 S.B. St. Lts. 5.530 6,433 6.52 .01 H.P.V. 70.365 10,595 136.83 .21 County 23.416 1,324,178 5,675.37 8.71 Elem. (Public) 96.573 1,324,178 23,405.18 35.92 Secondary 86.630 1,324,178 20,987.78 32.21 . 65,159.20 100.00/0 On motion of Vousden and Halfacre, Statement of Gross Receipts of Bell Canada to be used for 1982 taxation be accepted and Treasurer to apply same as appor- tioned to establish mill rates for 1982. Presented Hospital per bed rating under Section 304 of the Municipal Act on basis of $50.00 per bed for 258 beds at the Adult Occupational Centre, to a total of $12,900.00, and apportioned as follows: 1981 Mill t Assessment Grant Apport. % Township General 67.715 1,313,583 9,290.58 72.02 H.P.V. 70.365 10,595 85.14 .66 County 23.416 1,324,178 3,524.28 27 32 12,900.00 00.00% On motion of Halfacre and Johnson apportionment of per bed rating under Sec- tion 304 of the Municipal Act as presented and apportioned, be accepted and same be applied accordingly to establish Mill Rates. . On motion of Vousden and Johnson, that the flat rate charges for garbage colle- tion services on properties defined under provisions of By-law 976, as amended, be collected by applying a flat rate of $20.00 per year for Residential and Farm for once per week collection, and a flat rate of $35.00 per year for once per week Commercial and flat rate of $60.00 per year for twice per week Com- mercial collection. -- . . . ~ Pg. 413 EIGHTH MEETING - APRIL 19 Presented from Clerk, County of Simcoe, 1982 County Requisition and By-Law 3546 to determine percentage shown for each Municipality of the 1982 gross levy of $5,174.00 The Township of Oro share being 4.856% and By-Law No. 3547 Levy share for General Purposes - Oro's share based on 4.856% being $143,738.00 and By-Law No. 3548 Levy share based on same percentage being $107,511.00 and By-Law No. 3549 being a By-Law to consolidate By-Law Nos. 3547 & 3548. 1982 County Levy Twp. of Oro Percentage 1982 Levy for Twp. of Oro General - 4.856 General - 143,738.00 Roads 4.856 Roads - 107,511.00 251,249.00 1982 Requisition 251,249.00 Increase 10.663% 1981 Requisition 227 038.00 11.00 over 1981 , The County Levy for 1982 would require a Mill Rate of 25.733 Mills Commercial and Residential of 21.874 Mills to raise $242,049.35 being the amount to be levied after applying allocation of taxes under Section 304 for an amount of $3,524.28 and under Section 304(1) an amount of $5,675.37. This amount being an increase over 1981 of 1.970 Mills Residential and 2.317 Mills Com- mercial. On motion of Halfacre and Johnson, that the County Requisition levy of $251,249.00 less the allocation of apportionment for Section 304(1) Bell Telephone Gross Receipts of $5,675.37 and apportionment of Section 304 (PubliG Hospital per bed rating) of $3,524.28 for a total reduction of $9,199.65, which will require an amount to be raised of $242,049.35, which is to be levied on Residential Assessment of 9,504,201 and Commercial Assessment of 1,327,442 and requiring a Residential Mill Rate of 21.874 and Commercial Mill Rate of 25.733 Mills. And that these Mill Rates be ap- plied in 1982 and included in the Township By-Law to Raise, Levy and Col- lect Taxes for the year 1982. Re-presented for further consideration the 1982 Simcoe County Board of Educa- tion operating Budget which was approved by the Simcoe County Board of Educa- tion at a meeting held on March 29, 1982 for a total of $1,918,413.00 of which $1,814,020.00 is to be raised by Municipal Taxes within the County of Simcoe. The total net requirements for the Township of Oro being in the amount of 1,874,020, being a sharing ratio of the total Budget of .03675 Elementary and .03486 for Secondary. The total increase for the Township of Oro being 12.208 % as follows: Net Re isition Bell Telephone Actual Total Re Elementary Secondary 984,806 889,214 1,874,020 23,405 20,988 44,393 1 ,008 , 211 910,202 1,918,413 The increase of net Requisition for 1982 being 198,785 and increase of total requisition being 208,733. ... . . . "'I11III Pg. 414 - APRIL 19 1982 On motion of Davie and Halfacre, the current Operating Budget as approved by Simcoe County Board of Education and showing a requisition for the Township of Oro in the amount of 1,008,211 for Elementary and 910,202 for Secondary School purposes to a total of 1,918,413 as presented be received as the requisition for the Simcoe County Board of Education. The necessary Mill Rate to raise the levy as presented including under and over levies and application of Section 304(a) as presented, accepted as satisfactory and Clerk-Treasurer to apply same in By-Law to raise, levy and collect taxes for 1982, showing a Residential Mill Rate of 92.736 and Commercial of 109.101 Mills for Elementary Public and for Secondary or Residential Mill Rate of 80.357 and 94.537 Commercial. 1981 Res 1982 Res 1981 Com 1982 Com Mill Rate Mill Rate Increase Mill Rate Mill Rate Increase Elem. 82.087 92.736 10.647 96.573 109.101 12.528 Sec. 73.636 80.357 6.721 86.630 94.537 7.907 155.723 173.093 17.368 183.403 203.638 20.435 Clerk advised that the 1982 Simcoe County Roman Catholic Separate School Board had telephoned on Friday, April 16, 1982, to be confirmed in writing, and advised that the total amount of the Requisition for the Township of Oro is in the amount of $41,240. being an increase over 1981 of $5,479.00, which is to be levied on a Separate School Assessment of 416,677 Residential and Commercial of 25,312 for total Separate School Assessment of 441,989. The amount to be levied will necessitate a Residential Mill Rate of 92.372 mills and a Commercial Mill Rate of 108,673 mills. Net Requisition 1982 - $41,240.00 Net Requisition 1981 - 35,761.00 Increase $ 5,479.00 Mill Rate Mill Rate 1982 1981 Increase Residential 92.372 82.748 9.624 Commercial 108.673 97,351 11.322 201.045 180.099 20.946 On motion of Vousden and Johnson, that the 1982 Requisition for Elementary Roman Catholic Separate School purposes to a total of $41,240.00 be accepted and a Mill Rate of 92.372 Mills on Residential and Farm Assessment and 108. 673 Mills on Commercial Assessment, as necessitated to raise the amount of the 1982 Requisition, be applied to all Separate School Assessment for 1982 and same be included in the Township By-Law to Raise, Levy and Collect Taxes in 1982. On motion of Davie and Halfacre, that the necessary Mill Rate to raise an amount of $1,500.00 fo~ Shanty Bay Street Lights in 1982, be applied and incorporated in the By-Law to Raise, Levy and Collect Taxes for 1982. The amount of $1,380.00 less 1981 balance of $220.00 plus additional for Hydro increase and repairs of $340.00, to a total of $1,500.00 be raised requir- ing a mill rate of 4.934 mills on Residential Assessment of 300,088 and a Commercial Mill Rate of 5.805 mills on Commercial Assessment of 3349 to a total Assessment of 303,437 for the Shanty Bay Street Lights area. ---- . . . Pg. 415 ~ EIGHTH MEETING - APRIL 19 1 Presented a proposed draft Budget for the Township of Oro estimated Expenditures and Revenue for 1982, showing a total estimated expenditure of $1,650.00, which includes an estimated $14,000.00 under roads for H.P.V. and estimated Revenue of $989,000.00, which would leave an amount of $661,000.00 to be levied on a Residential Assessment of 9,504,201 and Commercial Assessment of $1,327,442. The total expenditure also includes the general mill rate reduction for Hawkestone Police Village as agreed to by Council and Trustees of H.P.V. in accordance with Section 338(1) [formerly 478(1)J of the Munici- pal Act. The draft Budget was reviewed by Council, all Committee proposed estimated expenditures and estimated revenues had been previously approved by Council. After ~onsideration of a portion of the draft Budget, it was left to be further reviewed at a special Committee of Council meeting to be called for that purpose. On motion of Davie and Vousden, adjourn at 6:30 p.m. to meet again on Monday, May 3, 1982 at 9:30 a.m.