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04 05 1982 Council Minutes . . . Pg. 391 SEVENTH MEETING APRIL 5, 1982 On motion of Vousden and Davie, that Councillor Johnson and the Road Super- intendent, be authorized to attend one of the A.M.O. Waste Management Seminars and that expenses to attend be paid. Deputy Reeve S. Davie spoke to Council at 9:50 a.m. as previously arranged to raise a number of concerns and issues pertaining to matters before Council over the past year. The Reeve requested the Deputy Reeve to place his comment in writing before Council, and in response, Deputy Reeve Davie turned his prepared statement over to the Deputy Clerk for inclusion as an appendix to the minutes. Council recessed at 10:10 a.m. and reconvened at 10:20 a.m. Carol Hardin was present at 10:20 a.m. to speak to Council regarding statements made by the Roads Committee Chairman and the proposed Lakeshore Road re-con- struction program which she and a number of area residents were opposed to. Four letters were delivered to the Deputy Clerk by Mrs. Hardin in support of her opposition to the matter. On motion of Halfacre and Johnson, that Council establish a public meeting to present proposed Lakeshore Road reconstruction plans to the area residents affected by such plans between Lines 5 and 7. Meeting tentatively to be held on Saturday, April 24, 1982 at 10:00 a.m. in the Town Hall, Fairgrounds Road. Area residents to be notified accordingly. Mr. D. Skelton of Skelton, Brumwell & Associates Ltd., was present at 10:45 a.m. as arranged, to speak to Council regarding the amount of cash in lieu of parkland dedication to be paid with respect to finalization of the 'Timothy Acres' proposed draft plan of subdivision on part of Lots 1 & 2, Range 1, File 43T-77069. On motion of Vousden and Halfacre, Planning Administrator to review the draft Subdivider's Agreement and report back to Council with recommendations of the Township's Solicitor, Engineer and Road Superintendent with respect to specified revisions. Mr. David McKee was not present at the time previously arranged for a dele- gation to Council as requested. OLD & UNFINISHED BUSINESS The matter of a proposed Municipal Housing Statement was again considered, following previous Committee meeting presentations. On motion of Johnson and Vousden, that subject to approval of a grant by the Ministry of Municipal Affairs and Housing, that the firm of Gibson/Flood & Associates be retained to prepare a Municipal Housing Statement, to a maxi- mUm upset fee of $7,500.00. Planning Administrator to furnish the necessary terms of reference in consultation with the Ministry of Municipal Affairs aBd Housing. On motion of Halfacre and Davie, that Oro Township Council hereby request approval of a grant to a maximum of $7,500.00 from the Honourable Minister of Municipal Affairs and Housing for preparation of a Municipal Housing State- ment for the Township of Oro. - ~ Pg. 392 SEVENTH MEETING - APRIL 5, 1982 . NEW BUSINESS Presented 1981 Financial Report and Financial Information Return as prepared by the Township's Auditors, Greer, Flemming, Rolland & Co., together with a letter dated March 15, 1982 pertaining to a number of recommendations to improve or enhance internal control and increase the efficency of accounting procedures. On motion of Davie and Vousden, that the 1981 Financial Report and Financial Information as presented be accepted. Treasurer to forward duplicate copy of the F.I.R. to the Ministry of Municipal Affairs & Housing and to arrange to have published in the local newspapers the 'short form' Statement as required. Recommendations of the Auditor with respect to internal control and accounting procedures to be discussed at the next Committee meeting of Council when the Treasurer and Auditors can be present. Presented proposals from C. Udell and C. Nelles with respect to grass mowing of various Township properties for 1982. On motion of Halfacre and Johnson, that the Clerk arrange for publication of tender for grass mowing of the various Township properties as specified for the 1982 season. Presented letter from the Hon. Alan W. Pope, Minister of Natural Resources urging all municipalities to review or prepare flood contingency plans. . On motion of Johnson and Davie, that Council take the correspondence of the Minister of Natural Resources pertaining to preparation of a Flood Contingency Plan as informational. Presented resolutions from the Township of Maidstone, Euphrasia and Carling pertaining to a number of matters of concern in those municipalities. On motion of Halfacre and Vousden, that copies of resolution be received, placed on file and no further action taken. Presented a copy of a letter from Mrs. Irene Richardson, in respect to roads and dog licensing matters. Council directed that a copy of Mrs. Richardson's letter be referred to the Roads Superintendent and Ontario Humane Society, Orillia Branch for response. Presented 1982 Simcoe County Water Safety Program Application Form and ad- vised that the County Recreation Office has received and completed applica- tion form from Mrs. G. Honeywood on behalf of the Ora Swim Committee. On motion of Halfacre and Vousden, that a copy of the application forwarded by Mrs. Honeywood be reviewed, and if found appropriate endorsed by Council, County of Simcoe Recreation Department Program Co-ordinator to be advised accordingly. TREASURERS REPORT . Presented Treasurer's statement for the Month of March, 1982. On motion of Halfacre and Davie, that receipts in the amount of $464,651.86 be found satisfactory. - ~ Pg. 393 SEVENTH MEETING - APRIL 5, 1982 . On motion of Vousden and Halfacre, that general accounts in the amount of $604,866.49 as lisced, be found satisfactory and approved for payment. ROADS HATTERS The Road Superintendent was present and reviewed with Council his report for the month of March and presented Road Account Vouchers 3 and 3A for that period. On motion of Davie and Vousden, that the Report of the Road Superintendent be found satisfactory and that Road Accounts in the amount of $ 57,278.91 be approved for payment. A letter from Mr. & Mrs. J. Hare was presented regarding complaint in res- pect of dust control, and the Road Superintendent directed to respond in writing . On motion of Vousden and Davie, that the Roads Superintendent arrange suit- able transportation for a spring roads tour by Council tentatively scheduled for Tuesday, April 20, 1982 to leave the Township Offices at 9:00 a.m. BUILDING MATTERS . The Chief Building Official was present and reviewed with Council his report on Building matters, including a Building Activity Report for the first quarter of 1982. Total permits issued for a value of $98,550.00, permit fees in the amount of $477.00 received. On motion of Johnson and Davie, that the report of the Chief Building Official be found satisfactory. On motion of Davie and Johnson, that the matter of the Chief Building Official's remuneration and losses as may have occured as a result of his recent accident be investigated and reported on at the next meeting of Committee of Council. COMMITTEE REPORTS On motion of Halfacre and Johnson, that Committee of Whole Council meet again on Thursday, April 15, 1982 at 7:30 p.m. in the Township Council Chambers. Reeve Arbour presented to Council a report on County matters pertaining to the setting of the 1982 County Budget and apportionment of tax levys. The matter of County concerns over the duplication of wolf bounty payments was also discussed. A report on the Culture & Recreation Committee of the County was presented and staff re-alignments were announced. A report on the Medonte train derailment prepared by the M.O.H., Dr. D. Korn was also presented. The matter of the setting of a date for a service to be held at the African Episcopal Methodist Church was also discussed. . On motion of Johnson and Davie, that the Clerk contact Dr. D. Hill to inquire as to his availability to attend a tentative memorial service at the African Episcopal Methodist Church. - . . . Pg. 394 ........ SEVENTH MEETING - APRIL 5, 1982 Councillor Johnson reported on the repair of the loader used at the Township Waste Disposal Site and arrangements for temporary use of a loader provided by Georgian Equipment. A letter of appreciation from the Horseshoe Valley Property Owners Association was presented thanking the Fire Chief and Volun- teer Firefighters for their dedication. A report on Fire fighting vehicles was also given, particularly purchase of a van and mechanical work being carried out on the tank truck recently purchased. On motion of Davie and Johnson, that the Treasurer be authorized to make a no-interest loan to the Oro Firefighters Association in the amount of $1,500.00 for a period of up until Dec. 31, 1982 towards the purchase of a 1976 GMC one ton van. Moneys to be loaned from and returned to the capital lot levy account. Councillor Halfacre reported on flooding problems experienced at the Oro Memorial Park building. On motion of Davie and Halfacre, that the Parks Committee be authorized to engage either Dearden & Stanton Ltd., or Ainley & Associates Ltd., to investigate and recommend a solution in respect to drainage and sewage problems at the Oro Memorial Park Building. Deputy Reeve Davie commented on matters pertaining to Lakeshore Road drain- age improvements. On motion of Halfacre and Johnson, that mailing of Council minutes to all persons or individuals other than Council be witheld until after adoption of the prepared printed minutes. ADJOURNMENT On motion of Vousden and Davie, that Council adjourn to meet again in regular session on Monday, April 19, 1982 at 9:30 a.m. The meeting adjourned at 2:45 p.m. ~~ Deputy Clerk - G. Roberts .. ~ . . OF t , III ( ) c 3 $ " ~ I (3) . It ( ~ about .. It ( ) t . t n' .