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02 05 1982 Council Minutes ~ . . . J Pg. 359 COUNCIL CHAMBERS - FEBRUARY 15, 1982 FOURTH MEETING Council met pursuant to adjourment with all members present. Reeve R.S. Arbour in the chair opened the meeting with prayer. The minutes of the last regular meeting and Special Meeting of February 4, 1982 were on motion of Vousden and Halfacre, confirmed as printed and received. Presented copies of letters forwarded as instructed from last regular meeting and Special meeting, as follows: -Ministry of Transportation and Communications (Geotechnical Section) re: Aggregate List of Pits for contract from Crown Hill northerly. -Ministry of the Environment re: Phase II & III of Norshell Developments and letter to Norman Shelswell following meeting with M.O.E. and S.C.D.H.U. with copies to both Ministry and Health Unit. -Joseph Stewart, Solicitor re: Foch Avenue Plan 640A and Plan 864. -Barrie Public Library Board re: Library Services for 1982. -Parks Assistance Officer, Conservation Authorities Branch, Ministry of Natural Resources forwarding plans for change rooms for Oro Memorial Park and request for approval for grant. -Stewart, Esten (D.S. White) re: Conveyance of Road Allowance between Lots 5 & 6, Conc. 14 closed by By-Law No. 888 (W. Moreland). -Jo-Con Developments Ltd., re: services on Plan M-66. -Indian Park Association re: Roads in Sugar Bush Subdivision. -Ontario Parks Association - renewal of membership. -William Sheardown - Compensation for injury attending Fire as Volunteer Fireman - Volunteer Fireman Allowance. -Peter Meier-Naef re: Blocking of Road Allowance. -Canadian Institute for the Blind - Donation in memorium Mrs. Irene Dobson. -Ontario Plumbing Inspectors Association - Membership 1982. -Sir Sanford Fleming College re: Student Employment. -Live Stock Valuers - forwarding copy of amended act - Dog Licensing and Live Stock & Poultry Protection Act. On motion of Halfacre and Johnson, copies of letters as presented and for- warded, accepted as satisfactory and copies be filed. Presented letter from the Orillia Public Library Board advising that at a meeting, the Board agreed to the Township proposal of matching one third of the 1982 Provincial Grant with a ratio of 1 to 1.3 as a basis of a contract for Library services to residents of the Township of Oro for 1982. The total amount would be $10,668.32. Provincial Grant 1/3 of $13,195.00 Ratio - $4,638.40 x 1.3 Total $4,638.40 6,029.92 $10,668.32 Provincial per capita used being the 1981 of $1.95 per capita on Grant population of 7136. Also presented copy of contract which has been signed by the Chairperson and Secretary-Treasurer of Oro Library Board. ~ . . . ""'l1lI Pg. 360 FOURTH MEETING - FEBRUARY 15, 1982 On motion of Vousden and Johnson, that Oro Council are prepared to continue Library Services under contract with the Orillia Public Library on basis approved and that an amount of $2,447.08 be forwarded quarterly to a total of $10,668.32 for 1982, and Clerk to forward signed Library Contract. Presented letter from Robert Holmes advising that he had vacated the living accommodations at Oro Memorial Park, having accepted employment with Cana- dian General Electric, since he had not received any confirmation that his application for 1982 had been accepted. Councillor Halfacre advised that she had visited the premises along with the Clerk as to the condition of the accommodation and that an inventory had been taken of the equipment and material in the building. And, that one key to the building is in the Township Office. Mr. Holmes having returned all keys. On motion of Johnson and Vousden, that letter from Mr. Holmes and turning over of the keys accepted as satisfactory and account for Hydro and tele- phone for last quarter of 1981 to December 31, be forwarded to Mr. Holmes. Presented letter from Dr. R. Shoichet regarding the fencing of the easterly boundary of Shelswell Park adjacent to his property, requesting financial support in the amount of the cost of a normal nine strand wire fence. On motion of Halfacre and Johnson, that letter be received and filed until further correspondence is received. Presented letter from A.V.I. Concepts Ltd., Linda Ingle, on behalf of Gerald Knighton, requesting information regarding land transfer costs in respect of the offer to purchase Block "B" Plan 1488. On motion of Vousden and Halfacre, Clerk to respond after enquiry from Township Solicitor. Presented copies of correspondence and revised copies of a lot grading and drainage plan for the Lakeview Farm Estates (Shelswell) Subdivision, Plan M-118 from the Ministry of the Environment, Simcoe County District Health Unit, Ontario Hydro and Skelton, Brumwell and Associates Ltd. On motion of Vousden and Halfacre, that correspondence and plans as received be placed on file for reference, pending submission of a proposal by the Developer and his engineering consultants as req~ested. Clerk to request Ontario Hydro to notify the Municipality of any proposed disruption of Hydro service to the pumphouse on Plan M-118 should non-payment of hydro accounts by the developer continue. As recommended by Committee of Council at a meeting held on February 11, 1982, the application of Robert E. Barbour for Supt. and Caretaker of Oro Memorial Park for 1982, was further reviewed and the following action was taken: On motion of Halfacre and Johnson, that the application of Robert E. Barbour, following an interview and his attendance at the Park accommodation and finding them satisfactory, be accepted, to carry out the duties of Oro Memorial Park Superintendent and Caretaker for 1982 Season. Duties are as outlined by Council, on duty requirement list and as may be further required by Council. ~ . . . ~ Pg. 361 FOURTH MEETING - FEBRUARY 15, 1982 Mr. Robert E. Barbour is to commence duties as of April 1, 1982 with remun- eration of $250.00 per week to September 30th, 1982 and that such remunera- tion may be reviewed annually should the applicant be prepared to continue after one season. Accommodation as provided at the Oro Memorial Park to be available at no charge to the Caretaker during the season of operation and that during the off season from October 1st to April 1st, the Caretaker is to be responsible for cost of the utilities (Heat & Hydro). The Caretaker is to be responsible for the operation of the Concession Booth, which is to remain open for the hours agreed to by Council wring week days and week- ends, a schedule of which is to be posted. The gate receipts are to be turn- ed over by the Caretaker to the Treasurer of the Township on a weekly basis. And, further that Mr. R.E. Barbour be authorized to move into the living accommodation at Oro Memorial Park at any time to prepare andpaint the interior of the accommodation and Booth as may be required. Presented copy of application for Summer Canada Student Employment Pro- gram for a Summer Day Camp as prepared by Wendy Proulx, who is to be the Camp Director. The Program having been reviewed by the Chairman of the Park Committee. Also Oro Day Camp Proposal for the 1982 Camp Project as prepared by Wendy Proulx which is to be attached forming part of the appli- cation. On motion of Davie and Halfacre, that upon completion of the application for a Day Camp Programme under the Summer Canada Student Employment Program, the Reeve and Clerk be authorized to sign same on behalf of the Corporation as sponsor of the Program and that same be forwarded to the Employment and Immigration Canada, Barrie Office. Road Supt. Fred Haughton was present at 11:15 a.m. to review the proposed 1982 Road Program as presented by Deputy Reeve Stephen Davie, Chairman of Road Committee. Program as per MR-A-74-12 (formerly OB-MR-28) Construction Maintenance Total Program $318,181 453,183 $771,364 Subsidy 180,000 250 000 ,000 Twsp. Portion 138,181 203,183 341,364 Supplementary 15/16 Side Road Paving @80% 15/16 S.R. Reconstruction@55% Bridge-Lakeshore Rd. (Con.7) 90,000 76,000 56 000 2,000 72,000 41,800 44,800 158,600 18,000 34,200 11,200 63,400 After consideration and discussion the Road program for 1982 was adopted by the following resolution: On motion of Davie and Vousden the Road Report for 1982 Road Program, as presented, be accepted as the 1982 Program to a total amount of $771,364.00 for which the eligible subsidy is $430,000.00 as allocated for 1982 and an amount of $341,364.00 being the Township share and Clerk to complete MR-A-74-12 and supporting OM-MRA- 36 & 36A showing the total estimated ex- penditure and corresponding subsidy dollars and forward same to M.T.C. for approval. ~ . . . ~ Pg. 362 FOURTH MEETING - FEBRUARY 15, 1982 The Supplementary requirements for the paving of 15/16 Side Road reconstructed in 1981 for a program amount of $90,000 for which Subsidy has been approved by the Minister at 80%. And additional funds for reconstruction of 15/16 Side Road requiring a program of $76,000 which an eligible subsidy is $41,800 and program for the reconstruction of Bridge on Lakeshore Road in Concession 7 requiring a program of $56,000 which qualifies for subsidy. On motion of Vousden and Davie that a necessary request for Supplementary funds be applied for in the amount of $72,000 for 15/16 Side Road Paving Conc. 6 & 7 and an amount of $41,800 for reconstruction of 15/16 Side Road in Concessions 8 & 9 and Bridge on Lakeshore Road in Concession 7 for an amount of $44,800 to a total Supplementary request of $158,600.00. The matter of drainage problem on line 2 in Lot 'A' was brought to the atten- tion of Council by the Road Superintendent with request for Council's appro- val to request Nottawasaga Valley conservation Authority to program a drain- age study of this area in 1982. On motion of Vousden and Davie that the Road Superintendent and Clerk to draft a letter with respect to the flooding problem on line 2, lot 'A' and request the Nottawasaga Valley Conservation Authority to prepare a Drainage Study of the area and program the work as an undertaking in 1982. Road Superintendent, Fred Haughton, reviewed the matter of calling tenders for 1982 and after consideration, the following action was taken: On motion of vousden and Davie, that tenders be prepared and called for Dust Control, Crush,load,haul and apply 5/8" crushed gravel, Application of Prime and Surface Treatment, Asphalt Resurfacinz Corrugated pipe-various sizes, Load,haul & apply Pit Run Gravel forcon~ruction, also quotations ar~ to be requested to Supply, haul & apply up to 91,000 Litres of non-asphaltlc Road Oil, as per tender specifications on Township Tender Forms. Tenders to be placed in the Daily Commercial News, Barrie Examiner and Orillia Packet with tenders to close April 16, 1982 at 4:30 p.m. Equipment Rental Tenders also to be called and placed in the two local papers. On motion of Davie and Vousden, that tenders be called for one 1982 Crew Cab and Chassis (4536 kg/l0,000 lbs GVWR) 8 cylinder, Manual Transmission, complete with stake body with under body hoist. Tenders to close on Friday, March 12th at 4:30 p.m. and tender to be placed in Barrie Examiner and Orillia Packet on Tuesday, Feb. 23rd and Friday, Feb. 26th, 1982. Mr. Howard Campbell representing the Historic Sites Committee of Simcoe County Historical Association, with respect to Plaques erected each year in the County of Simcoe. He advised that this year the Committee would like to erect a plaque on Wilber force Street, being the first line east of the Penetanguishene Road. The Historical Sites Committee would request approval of Oro Council for same. On motion of Vousden and Johnson, Oro Council would have no objection to the erection of a Plaque to commemorate Wilberforce Street by the Historic Sites committee of the Simcoe County Historical Association. Mr. Howard Campbell also advised of the activity by the Township History Committee. ~ . . . ~ Pg. 363 FOURTH MEETING - FEBRUARY 15, 1982 The Planning Administrator was present at 1:30 p.m. to review Planning and Development matters. The following was presented: -Simcoe County District Board of Education indicating no objection to the circulation of By-Law No. 1260/82. -c. of Adj. - Notices of Hearing, submissions Al/82 - Gabura; Bl/82-Strachan; B2/82 - Hardy; and B3/82 - Hastings. -Memorandum to Roads Superintendent re: Conveyancing, Zoning Control, etc., -M.M.A. & H. approval of O.P.A. No. 12 and certified copy of O.M.B. Order, response forwarding registration particulars. On motion of Vousden and Halfacre, that correspondence as presented be placed on file. Presented M.M.A. & H. Draft Approval of Subdivision proposal by T. Holmberg, Pt. W ~ Lot 27, conc. 6 and block 'N', Plan 807, File 43T-81024. On motion of Halfacre and Davie, that Draft Plan Approval of Subdivision proposal File 43T-81024 be received and placed on File. Planning Administra- tor to arrange for preparation of Draft Subdivider's Agreement on receipt of Ministry of Environment/Simcoe County District Health Unit approval of lot grading, drainage and sewage disposal plans and reports as required. Presented letters in response to correspondence to objectors regarding By-Law No. 1244/81 received from Frank & Margaret Hutchinson, Paul & Marion Elliott, Bruce & Ruth McCleave, David & Dorothy Williams and Ronald & Gloria Drysdale. Advised that the lands subject of By-Law 1244/81 have recently changed ownership, and that the new owners have requested that application for approval of By-law 1244/81 to the Ontario Municipal Board be held in abeyance. On motion of Vousden and Johnson, that the Planning Administrator hold in abeyance application to the Ontario Municipal Board in respect to By- Law No. 1244/81 at the property owners request. The matter of member of Councilor Administrative Staff attending the Job Evaluation Seminar at Queen's Park sponsored by the Association of Munici- palities of Ontario was considered with the following action taken: On motion of Johnson and Davie, that Councillor Vousden attend the Job Evaluation Seminar and registration form be forwarded to the Association of Municipalities along with registration fee of $45.00. Representatives from the Oro Marigold Senior Citizens were present at 1:55 p.m. as scheduled. Present were - Donald McArthur and Mrs. Marjorie Gilchrist. Mr. McArthur advised that the Oro Marigold Senior Citizens Club had been advised that land could be obtained in concession 11 at line lion the north side of No. 11 Highway. This information had become available since the meeting at the Oro Station Community Hall when Mrs. D. Gibson of Gibson/ Flood had addressed the Clwb regarding the involvement for a Senior Citizens Housing complex. ~ . . . ~ Pg. 364 FOURTH MEETING - FEBRUARY 15, 1982 Deputy Reeve Davie who had attended the meeting along with Councillors Halfacre and Johnson, related results of the meeting and presentation by Mrs. Gibson. Mr. McArthur advised that the Oro Marigold Senior Citizens would request Council to consider a needs study for a Senior Citizens Housing complex and would be prepared to attend a meeting, should Council request Gibson/ Flood to make a presentation to Council in this regard. After further consideration Oro Council passed the following resolution: On motion of Davie and Johnson that Mrs. D. Gibson of Gibson/Flood & Asso- ciates Limited be requested to attend a Committee of Council meeting with respect to a needs study for Senior Citizen Housing Complex. Presented correspondence, communications etc., received as follows: -Assessment Review Court, copies of appeals to County Judge and acknowledge- ment of appeals forwarded. -D. Lewis, M.P. Simcoe North, acknowledging endorsement of Glandbrook Town- ship resolution with respect to high interest rates. -Ontario Humane Society, Orillia Branch, Animal Control Report for the month of January, 1982. -Canadian Mental Health Association, acknowledgement of receipt and letter of appreciation for grant forwarded. -Alice Seymour, letter of complaint in respect to taxation and road condi- tions re: property roll 6-003 and Clerks response. -Workmans Compensation Board, accident cost statement re: Howard Dobson, Claim No. 13309053 and William Sheardown Claim No. 13726660. -Ministry of Treasury and Economics, Ontario Finance Report, 3rd Quarter of Provincial Fiscal year. -Land Registrar, copy of Plan 51R-I0901 & 51R-I0917. -Ministry of the Environment - Pitch in Information Package. -Ministry of Energy - Information "How Does a Gas Utility change its Rates". -International Joint Commission - 1980 Annual Report. -Totten, Sims, Hubicki Associates Limited Letter of introduction re: Services. -Ministry of Municipal Affairs & Housing - Background Issue - Jan. 25th & Feb. 1/82. -Barrie Press Ltd., - Notice of 2% charge on overdue accounts. -Board of Industrial Leadership & Development (BILD) - Report on first year. -OMERS - Update - No. 15, January 1982. -Ministry of Revenue - Ontario Tax Credit Poster. -Copy of letter from Caretaker re: Cleaning Service. On motion of Johnson and Halfacre, Correspondence, Communications, etc., as presented, be received and filed for reference. Presented letter from Secretary-Treasurer Oro Agricultural Society summarizing the receipts and expenditures of the Society for 1982, showing a loss of $481.15 which was due to rain on Fair Days in 1981. Letter also being a request for an Annual Grant to help in the financing of 1982 Fair. The 1981 grant was in the amount of $900.00. ~ . . . ~ Pg. 365 FOURTH MEETING FEBRUARY 15, 1982 On motion of Halfacre and Vousden, that Oro Council authorize a grant to be paid to the Oro Agricultural Society for 1982 in the amount of $1000.00, to be paid after August 1, 1982. Council further authorize the use of three (3) bays of the Township garage from Wednesday, September 22nd through Saturday, September 25, 1982, and that all necessary arrangements in this regard be made with the Township Road Superintendent. Presented application to manage and conduct a Raffle Lottery from the Oro Agricultural Society requiring resolution of Council. On motion of Vousden and Johnson, that Oro Council have no objection to the application of the Oro Agricultural Society to manage and conduct a Raffle Lottery according to the application dated February 3, 1982. Clerk instructed to advise the Ministry of Consumer and Commercial Relations accordingly, forwarding the completed application and necessary fee as submitted. Presented questionnaire from Trans Canada Pipe Lines in regard to proposed Township 1982 and 1983 Mill Rates. On motion of Halfacre and Davie, Clerk to supply 1982 Mill Rates and estimate of 1983 Mill Rates once available and forward ffime to Trans Canada Pipelines as requested. Presented copy of a Notice of Sale under Mortgage in respect ot Part of lots 38 & 39, concession 1 between H.A.L. Emerson mortgagor and T.A. Dunn, Mortgagee. On motion of Vousden and Johnson, Clerk to advise Solicitors for T.A. Dunn Boys, Seagram & Rowe to amount of unpaid taxes on property Roll No. 10-108. Presented letter from Marion Dewar, Mayor, City of Ottawa, requesting en- dorsement of resolution and holding of Municipal referendum on the concept of general disarmament. On motion of Vousden and Davie, that correspondence be received and placed on file, no further action taken. Presented notice of 1982 Tax Collectors Seminar to be held in Burlington, Ontario on May 13 & 14, 1982. On motion of Davie and Vousden, Treasurer and/or Joan Fletcher be authorized to &ttendand that the expenses be paid. Registration to be completed and returned and the necessary accomodation reservations be made. Presented Treasurer's Statement as required under Section 243 of The Municipal Act with regard to remuneration and expenses paid to each member of Council, a local board or other body or appointed staff for the year 1981, as author- ized by By-law No. 1227/81. On motion of Vousden and Davie, that Treasurer's Statement be accepted as presented and copies made for all members of Council. , . . . ~ Pg. 366 FOURTH MEETING - FEBRUARY 15, 1982 Treasurer presented Employees Statement of Payroll for 1981 and estimate for 1982, which is required to be completed and returned to Workmen's Compensation Board by February 28, 1982 for both permanent employees and Volunteer Firemen. On motion of Vousden and Johnson, Employees Statement of Payroll for Work- men's Compensation Board be completed and returned as required prior to February 28, 1982. On motion of Vousden and Johnson, that Volunteer Firemen Compensation cover- age for 1982 be increased from maximum 18,500.00 to maximum permitted of $22,200.00. Presented letter from Secretary, Jarratt Community Hall Committee requesting information with respect to obtaining a grant under the Community Recreation Centres Act, to fire proof the ceiling in the kitchen area. On motion of Johnson and vousden, Clerk to reply and advise and request necessary information required for an application. Presented letter from Ministry of Agriculture and Food, Soils & Crops Branch, with respect to appointment of Weed Inspector for 1982 enclosing Form to be completed and returned. On motion of Halfacre and Johnson, that Ivan Speers be re-appointed as the Township Weed Inspector according to By-Law No. 1206/80 and Clerk to complete form and return same to Chief Weed Inspector. Also, further that the Township Road Superintendent, Fred Haughton act as Assistant Weed Inspector to work with Ivan Speers. Presented letter from H. Harden advising that he would be interested in the position of part time By-law Enforcement Officer. On motion of Halfacre and Johnson, Clerk to acknowledge the letter and advise that Council have not made any definite decision in this regard. Presented completed Statement of Return required under the pits and Quarries Control Act, 1971 for the period ending December 31, 1981. The return for materials extracted from the Township Pit, W~ Lot 11, Concession 8 for Assessed Tonneage on 99,577.84 tonnes at .08i per tonne being in the amount of $7,966.23. The Rehabilitation Credit for 1981 as approved by the Ministry of Natural Resources amounts to $1,990.25. The Balance owing for 1981 for deposit based on $7,966.23 less credit of $1,990.25 for an amount of $5,975.98 The total deposit as of December 31, 1981 now amount to $10,281.77. Return and cheque to cover the assessed tonneage must reach the Ministry of Natural Resources by March 15, 1982. On motion of Vousden and Halfacre, the 1981 Statement of Return as completed and presented be accepted as satisfactory and Treasurer authorized to issue cheque to accompany the Return to an amount of $5,975.98 and Return be forwarded prior to required date of March 15, 1982. ~ . . . ~ Pg. 367 FOURTH MEETING - FEBRUARY 15, 1982 Under Committee reports it was left that all Committee Chairman prepare proposed budgets for 1982 and have same available as soon as possible. On motion of Vousden and Davie, adjourn at 3:10 p.m. to meet again on Monday, March 1, 1982 at 9:30 a.m.