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02 01 1982 Council Minutes ,.. . . . ...J Pg. 343 COUNCIL CHAMBERS - FEBRUARY 1, 1982 THIRD MEETING Council met pursuant to adjournment with all members present. Reeve R.S. Arbour in the chair, opened the meeting with prayer. The minutes of the last regular meeting of January 18, 1982 were on motion of Halfacre and Vousden confirmed as printed and received. Presented copies of letters forwarded as instructed at the last regular meeting as follows: -Ministry of Natural Resources, Huronia District re: request that the annual tonneage extraction be increased from 82,000 tonnes to 125,000 tonnes for the Township of Oro licensed Gravel Pit, Pt. W ~ Lot 11, Conc. 8 and copy of application as completed for the increase as requested by M.N.R. letter dated January 19, 1982. -ROMA with respect to pre-conference registration, requesting refund of registration fees paid for Reeve R.S. Arbour who will be attending as a County of Simcoe delegate and for Councillor Allan Johnson who will not be able to attend - total refund applied for being $170.00. -Norman E. Shelswell, Norshell Developments forwarding resolution of Council with respect to Phase II & III, Plan M-118 and requirements prior to entering into Subdividers Agreement for Phases II & III. -Ukranian National Federation confirming action of Council as result of the attendance of executive of U.N.F. regarding proposal to request portion of property used for Youth Camp to be exempt from taxation and the said property being used as a Trailer Camp. -Brian Pratt re: Lease of 10 acre Park Lands - Pt. Lot 37, Concession 1 between No. 93 Highway and Plan 1689, advising that Council is prepared to lease the Park Lands at a rate of $150.00 per year for a period of 5 years subject to certain conditions. -Association of Municipalities of Ontario (AMO) forwarding 1982 member- ship fees. -Russell,Waite,Christie & Miller forwarding payment of account received at last regular meeting to an amount of $114.25. -Mrs. Linda Ingle - advising that the council of the Township of Oro is prepared to accept offer of $600.00 for Block "B" Plan 1488, subject to all legal costs being borne by the purchaser. -Ro nald Young re: Services for Water System, Plans M-66 & M-71 and rates to be charged for plumbing services for work on the Subdivision. -Annual Grants to - Salvation Army; St. John Ambulance; North Simcoe Soil & Crop Improvement Association - grant to Annual Seed Fair. -Allan K. McLean, M.P.P. - expressing Council's appreciation for presen- tation of cheque for 50% of community Planning Grant for North Oro Study and his efforts to speed up the process for completion of Fly-over at line 9. -N.V.C.A. - forwarding information requesting name of Reeve, AdministraLive Officers and Representative to N.V.C.A. for 1982 along with respective telephone numbers for record purposes. On motio~ of Vousden and Halfacre, copies of letters as presented and forwarded accepted as satisfactory and same be placed on file for refer- ences. ~ . . . ""'l1lI Pg. 344 THIRD MEETING - FEBRUARY 1, 1982 Presented letter from Jo-Con Developments Limited in reply to Township letter of December 7, 1981 setting out requirements prior to issuance of any further building permits on Plan M-66 Phase II. All requirements listed being the recommendations of Township Engineer. Letter also ad- vises that the items referred to will be further discussed at the March meeting according to Council's resolution of December 7, 1981. On motion of Davie and Vousden, that matters referred to in letter in res- ponse to Township letter of December 7, 1981 be further considered at the March meeting since it would appear that items set out would not appear to have been carried out as indicated in your letter of reply. tter rom stry 0 tura sources wi respect to Twin Motor Club and Bass Lake Snow Runners Snowmobile Club, advising that applications from both Clubs have been reviewed and both Clubs have been authorized to conduct their race events. Claims by Cottagers Associa- tions could not be substantiated and Council's comments had been taken into consideration. On motion of Vousden and Halfacre letter be received and filed for reference. As recommended by Committee of Council on January 27, 1982 that the Annual Return of Road Expenditure to a total of $889,441.27 approved by Council, accordingly, Clerk again presented the Annual report of Expenditures on Roads during 1981 as completed with petition for annual subsidy under Provisions of the Public Transportation and Highway Improvement Act on expenditures made during the year 1981. Petition is in accordance with OB-MR-69 being in the amount of $889,441.27. The total expenditures accord- ing to payment vouchers being in the amount of $907,739.07. Subsidy based on 116,568.76 791,170.31 $907, 739.07 @80,/o @55% Subsidy Dollars 93,255.00 435,143.67 $528,398.67 $528,398.67 522,000.00 $ 6,398.67 Total expenditures for subsidy $907,739.07 894,090.00 $ 13,649.07 Advance subsidy received May, 1981 Advance subsidy received July, 1981 1st Interim subsidy received Nov./81 2nd Interim subsidy received Dec./81 $113 , 700.00 113,700.00 107,279.67 108,864.32 $443,543.99 522,000.00 $ 78,456.01 Total eligible subsidy 1981 Total Balance Total subsidy on 1981 expenditure of 907,739.07 Subsidy received $528,398.67 443,543.99 84,854.68 78,456.01 $ 6,398.67 Balance subsidy receivable on 889,441.27 On motion of Davie and Vousden, the annual report forms as completed and amounts shown on OB-MR-69, accepted as satisfactory and Reeve and Clerk authorized to sign the petition on behalf of the Corporation of The Town- c::.nin /If nrn t"r;t-h rDr111Qct- fr\,.- C11hC';~'\7 r'\r"I t-....t-..,1 ,-.,'u........r........r:J-:t-"....-r.r .;........ 10Q1 ~ . . . ~ Pg. 345 THIRD MEETING - FEBRUARY 1, 1982 The petition showing a total expenditure and eligible amount for subsidy of $889,441.27 according to declaration taken by Road Superintendent and Treasurer as required on OB-MR-13 and Clerk instructed to forward same to the Ministry of Transportation and Communications. Further to discussion of Committee of Council on January 27th, following the Chairman of Parks & Recreation reporting on applicants for Park Supt. having been interviewed and resume for another two applicants having been received and that further applicants are anticipated to be interviewed, Council after again considering the position, passed the following reso- lution: As recommended by Committee of Council on January 27, 1982 it was moved by Vousden and seconded by Davie that the Chairman of Parks & Recreation and Clerk be authorized to attend the 'Open House' to be held at the Barrie Office of the Ministry of Culture and Recreation to be held on February 16, 1982 between the hours of 2:00 to 6:00 p.m. Clerk presented letter from R.E. Young, Senior Environmental Officer, Municipal and Private Abatement, Ministry of the Environment, which had been considered at Committee of Council held on January 27, 1982. Letter requires confirmation of number of lots built on and lots sold on Plan M-118, as well as lots sold. Also any other background information that will assist in responding to letter of Mr. Norman Shelswell regarding proposal to proceed with Phase II & III of Plan M-118. Letter also requests a meeting with Council prior to any committment for development of Phases II & II of Plan M-118. On motion of Halfacre and Davie, as recommended by Committee of Council, Clerk to reply to letter of R.E. Young and request a suitable time be arranged to meet with Oro Council and Simcoe District Helath Unit as re- quested. As recommended by Committee of Council, action taken to distribute Dog License and tags to six places of business, namely, Shanty Bay Post Office, Oro Station General Store; Hawkestone General Store; Banbury Food Market; Edgar General Store and Coulson General Store, be accepted as satisfactory and that a notice be placed in the Barrie Examiner and Orillia Packet setting out places of business where dog licenses may be obtained until March 31, 1982, as well as at the Township office and that a penalty of $5.00 per license will be added after that date. Also setting out the fees for such license, which according to By-Law No. 1197 are: a) for each neutered male or spayed female b) for each male c) for each female d) for Kennel License (At Twsp. Office Only) $ 8.00 10.00 12.00 25.00 On motion of Vousden and Halfacre that all material presented regarding Dog Licenses and placing of notice in the Barrie Examiner and Orillia Packet, be accepted as satisfactory. ~ . . . ...J Pg. 346 THIRD MEETING - FEBRUARY 1, 1982 The matter of Road Allowance between lots 5 & 6, Concession 14, being closed by By-Law 888 passed on October 2, 1967 and registered as instru- ment No. 255112 on October 25, 1967, which had been discussed by Committee of Council on January 27, 1982, following request by Wes Moreland regarding same, was further considered by Council. On motion of Vousden and Halfacre, that the matter be referred to Township Solicitor for legal opinion as to whether Deed of Conveyance to Mr. William and Anne Moreland dated the 28th day of September 1967 may be registered at this time. Solicitor also to advise as to legal status regarding lands on either side of the Road Allowance closed by By-law No. 888, dated October 2, 1967 and registered as Instrument No. 255112 on October 25, 1967. Presented letter from Barrie Public Library Board in reply to Township letter of December 22, 1981 advising that the Barrie Public Library Board at a meeting held on January 20, 1982 passed a motion accepting Oro Township Council offer for library services in 1982 as outlined in Township letter. Accordingly Barrie Library Service Contract would be as follows should Provincial Grant be based on 1.95 per capita of Grant Population of 7136: Grant on Population of 7136 2/3 of 13,915.20 1.3 of 2/3 of 13,915.20 = Barrie Contract x $1.95 = $13,915.20 $ 9,276.80 12,059.84 $21,336.64 $21,336.64 Should Orillia Public Library accept the offer their share would be: 1/3 of Grant of $13,915.20 1.3 of 2/3 Grant of 13,915.20 Orillia Contract $ 4,638.40 6,029.92 $10,667.92 10 667.64 $32,004.96 13,915.20 $18,189.76 Total Barrie & Orillia Less Grant To be levied On motion of Halfacre and Davie, that Oro Council are prepared to continue Library services under contract with Barrie Library Board on basis approved, and an amount of $5,334.16 be forwarded quarterly to a total of $21,336.64. Presented Invoice from Nottawasaga Valley Conservation Authority for Fill and Flood line mapping of Willow Creek as follows: Paid to Crysler and Lathem Limited (invoice copy attached) Less Federal/Provincial Share (90%) Township Share $ 4,820.89 4,338.80 $ 482.09 On motion of Vousden and Davie, that the account as presented for Oro Township share be received and Treasurer authorized to issue cheque in payment of same. Re-presented Drawing 1 & 2 of Plans for proposed change rooms at Oro Memorial Park as prepared by Stuart M. Keyes & Associates Limited. The Plans now showing measurements and Drawing No. 2 indicating the area where the change rooms are to be located. A discussion of priorities at Oro Memorial Park also took place. After review of the Drawing for the proposed change rooms which had been previously considered, Council passed the following resolution: ~ . . . THIRD MEETING ~ FEBRUARY 1, 1982 ""'l1lI Pg. 347 On motion of Halfacre and Johnson, that the Plans for change rooms at Oro Memorial Park, as prepared by Stuart N. Keyes & Associates Limited, dated January 26, 1982, be accepted as the Plans for the proposed change rooms at Oro Memorial Park, ana that the said plans are to be used as the Drawings in tender or quotation call. And, further that a set of the Plans be forwarded to the Parks Assistance Officer, Conservation Authori- ties Branch, Ministry of Natural Resources with application of request for approval for a Grant under the Parks Assistance Act. Oro Memorial Park being an 'Approved Park' under By-Law No. 1072. Treasurer presented receipts for the month of January as follows: Shanty Bay VIP's - Rds. re: S.B. Path $ Twsp. of Oro - Equip. Rental HPV Simcoe County Bd of Educ - Re: Overpayment of Sec. 43 County of Simcoe - Overpayment of Sec. 43 Sargeant Ready Mix - Rental Grader Carole Ayerst - Arena Wages (DEc.) Provo Of Ontario - Wolf damage claim Carole Ayerst - Public Hall Lic #1/82 Treasurer - Arrears Hawkestone Comm. Hall - Hall Lic #2/82 Central Oro Ratepayers - Council Minutes Province of Ontario - North Oro Study Dep. Guthrie Comm. Hall - Hall Lic. #3/82 Edgar Comm. Hall Board - Hall Lic. #4/82 Shanty Bay Auto Parts Ltd - Wrecking Yard Lic #182 Rugby Comm. Hall Board - Hall Lic. #5/82 Keith Lees - Council Minutes Earl Scott - Rental of Town Hall The Frame Shop - Wrecking Yard Lic. 2/82 Jarratt Comm. Hall Hall Lic. #6/82 Sanford McKague Advertising - 1981 Bus. (tx. 17.38 Pen. .86) Linda Wismer - Dog Tags Treasurer - (kith'n'kin 13.50;Story of Oro 5.00;Misc. 12.40) (Arrears) Bessie Crawford - Hall Lic. #7/82 Peter Kurtz - Bus. Tax Payment County of Simcoe - Fox Bounty Judy Laffin - 1981 Bus. Tax Robert Holmes - Park - Phone Linda Wismer - Dog Tags Leo Contracting (Windfield) Legal & Engineering costs Treasurer - Arrears of Taxes Presented correspondence, Communications etc., as follows: 999.20 65.00 24.37 3.12 30.00 3,085.87 200.00 3.00 4,500.00 3.00 24.00 9,500.00 3.00 3.00 20.00 3.00 24.00 15.00 20.00 3.00 18.24 123.00 30.90 7,500.00 3.00 20.00 108.00 25.00 45.26 51.00 2,400.00 5,000.00 $33,852.96 -Memo from Simcoe County District Health Unit advising that inspection fees on February 1, 1982 will be $55.00 for classes 4,5,6 & 7 and $85.00 for Class A. -Research Assistant, Guelph University re: By-Laws under Tree Act and Clerk's reply. ,.. . . . """'" Pg. 348 THIRD MEETING - FEBRUARY 1, 1982 -Ministry of Culture & Recreation - Survey and Identification of Francophone and French speaking Resources persons. -Orillia Public Library - Annual Report 1981. -Letter from Sherry Shelswell, Caretaker, Township Office acknowledging receipt of outline of duties. -O.G.R.A. letter and Program of activities for ladies attending Convention and copy of January issue of "Road Runner". -Ministry of Education forwarding brochures for upcoming Conference to be held at Carleton University, Ottawa, May 9 to 12/82 and registration form for same. -Ministry of Municipal Affairs and Housing - Copy of Bill 194, 'An Act to Amend Certain Acts in respect of Planning and related matters ' which had received second reading on December 17, 1981. Letter requests comments to Bill 194. -Bell Gouinlock Ltd., - re: Municipal Debentures proposed. -Ministry of Natural Resources - District News Release, Report of the Township Deer Season - November 2 - 5, 1981. -Ministry of Municpal Affairs and Housing - Issue of Background January 11th and January 18, 1982. -Ministry of Culture & Recreation re: Open House - Tuesday February 16, 1982 at Barrie Field Office. -Fire Marshall's Quarterly News Vol. 17 - No's 1,2,3, & 4, 1981. -Ontario Municipal Management Development Board Quarterly Report. -Foundation for Aggregate Studies Gravel Extract -Copies of Survey Plans - 51R-10876; 51R-I0878; 51R-I0886. -MTEAC - Vol. 1, No.3 - December 1981. -W.C.B. Report - December 1981. -Ontario Parks Association - 'Green Sward', Vol 4, No.1 - January 1982 -Ontario Humane Society - Monthly report for December 1981 (Orillia Branch) -Copy of Lottery License No. 355753 issued by the Ministry of Consumer and Commercial Relations to the Oro District Lions Club for a Monte Carlo event at the Guthrie Community Centre (Oro Township Community Arena at Guthrie) with conditions as set out in the license. -Green & Ross advising of display at the Canada Farm Show at the Exhibition Grounds, Toronto, February 2nd to 5th, 1982. -Information Orillia Annual Report 1981. -Salvation Army - acknowledging receipt of $50.00 grant for 1982. -Copy of letter to Lloyd George from City of Barrie advising that the City cannot entertain a proposal to purchase City Property in Oro until a Municipal Airport has been established. -Hitch House Ford- advising of opening of another Collision Centre and Body Shop on 94 Tiffin St., Barrie. On motion of Halfacre and Vousden, correspondence, Communications, etc., as presented be received and filed. Presented letter from Secretary, Indian Park Association with respect to Sugar Bush Subdivision Roads (Plans M-8, M-9 & M-30 & 31), advising that members of the Association are dis-satisfied with the sanding of the hills in the subdivision. Clerk advised that a copy of the letter had been presented to the Road Supt. for comments which are also presented for Council's consideration. , . . . ~ Pg. 349 THIRD MEETING - FEBRUARY 1, 1982 On motion of Davie and Halfacre, Clerk to advise that letter and comments of Road Supt. having been considered, Council are of the opinion that the Roads in Sugar Bush have been maintained in excess of other Subdivision and Township Roads. Presented copy of Employer's Report of Accidental Injury for injury to Volunteer Fireman, William Sheardown, No.3 Station, Edgar, sustained at a fire call on January 19, 1982 as forwarded on January 22, 1982. On motion of Johnson and Davie, copy of report as presented and forwarded be received and Treasurer to make payment of weekly allowance of $65.00 as authorized effective from date of injury until William Sheardown is able to return to his normal employment. Presented letter from Joseph S. Stewart, Solicitor for Mr. & Mrs. B. Fine, purchaser of lots 1 & 2, Plan 864, requesting Council to consider necessary steps to obtain title to Foch Avenue on Plan 640A and 864, which according to Registry Office does not appear to be a dedicated Road Allow- ance. Solicitor enclosed copy of relevant protions of search. On motion of Davie and Vousden, that Clerk to reply and advise that Foch Avenue is maintained as an improved and travelled Township Road and that any properties abutting Foch Avenue are eligible for Building Permits subject to usual necessary requirements for a Building Permit. Presented letter from Ministry of Municipal Affairs and Housing, announc- ing that for 1982, the Province of Ontario, through the involvement on Municipal Administration program, will again provide financial assistance to Municipalities offering students practical and meaningful experience in local government, along with 1982 Guidelines for such a program and advising that Municipalities interested in participating should contact Subsidiaries Branch before February 28, 1982. Also, letter with respect to students enrolled in law who should be able to assist in reviewing classifying and consolidating existing By-laws. On motion of Johnson and Davie, letters be received and filed with no action taken at this time. Road Supt. Fred Haughton was present at 1:00 p.m. to present his report for the month of January and presented Vouchers 1 and lA to cover same. On motion of Vosuden and and Treasurer authorized of $ 61,679.78 Davie, the report of the Road Supt. to issue cheques in payment of same according to Vouchers 1 and lA. accepted to a total Road Supt. Fred Haughton advised that Mrs. Howard Dobson had passed away on Saturday, January 30, 1982. On motion of Vosuden and Halfacre, that a donation of $25.00 be forwarded to the Institute for the Blind in memorium for Mrs. Howard Dobson. The matter of chain placed across the road allowance on lands shown on Part lots 1 & 2, Range 2 - Ref. Plan 51R-4441 - Part 4 was presented. ~ . . . """'l1lI Pg. 350 THIRD MEETING -" FEBRUARY 1, 1982 On motion of Vousden and Davie, that a follow-up letter be forwarded to Peter Meier-Naef and again request that the chain across the Road Allow- ance be removed by February 15, 1982, should this not be done by that date, the Township Road Dept. will remove same and any costs involved may be charged to Mr. Peter Meier-Naef. The Planning Administrator was present at 1:45 p.m. to review planning and development matters. The following was presented: Ontario Municipal Board - forwarding copies of By-law 1242/81 to finalize approval of By-Law No. 1213/80 - O.M.B. File R81160; Form letter to objectors re: Council position on By-Law No. 1244/81; M.M.A.H. Ministry extension of draft approval, File 43T-74324 Guthrie Industrial Park proposed subdivision, for a period of 3 months to April 6, 1982. On motion of Davie and Halfacre, that correspondence as presented be placed on file. Advised that Solicitor's Oately, Purser had recently delivered to the Township on behalf of 55-65 Broadway Ave., Ltd., (Windfields Estates) the capital lot levies, parkland contribution, engineering, administra- tion and legal levies payable in respect of the plan of subdivision pro- posed on part of lots 27 & 28, Concession 5, as required by the Subdivi- ders Agreement. Also advised that all conditions of draft approval have now been met and recommended that the final plan be recommended for approval to the Ministry of Municipal Affairs and Housing, together with a request for draft approval extension for a period of three months to June 9, 1982. On motion of Halfacre and Vousden, that Oro Township Council consent to the final approval of the Honourable Minister of Municipal Affairs and Housing to registration of the Windfields Estates Subdivision on part of Lots 27 & 28, Concession 5, Township of Oro, Ministry File 43T-79030, all conditions of draft approval having been met. On motion of Davie and Vousden, that Oro Township Coucil concur with the extension of draft approval, File 43T-78030, for a period of three (3) months, to June 9, 1982 to allow additional time for registration of the final plan of subdivision on part of Lots 27 & 28, Concession 5, Township of Oro. Presented a well evaluation report prepared by Ian D. Wilson and Associates Ltd., in respect to well testing on lands owned by Huronia Driftwood Rest- aurants Ltd., on Part of Lot 20, Concession 11, and correspondence from the Ministry of Environment dated November 27, 1981 supporting the feasabil- ity of developing the site, and indicating they have no objection to the proposed rezoning. Presented executed copies of a site plan agreement with respect to devel- opment application P3/80 a proposal by Huronia Driftwood Restaurants Ltd., to develop a tourist campground on part of Lot 20, Concession 11. Also presented a draft of the necessary zoning By-law amendment to rezone the lands from "A-Agriculture" to "T2-TouristCampground" further to Council's resolution of July 6, 1981. ~ . . . ~ Pg. 351 THIRD MEETING - FEBRUARY 1, 1982 On motion of Davie and Vousden, that the Reeve and Clerk be authorized to execute the Site Plan Agreement in respect of development proposed on part of Lot 20, Concession 11 by Huronia Driftwood Restaurants, pursu- ant to the provisions of section 40 of the Planning Act, and that the Planning Administrator arrange to have the agreement registered on title. On motion of Davie and Johnson, that a By-Law to rezone part of Lot 20, Concession 11, amending By-law No. 1031 as amended, as introduced be num- bered as By-Law No. 1260/82 and read a first time. On motion of Johnson and Halfacre, that By-Law No. 1260/82 read a first time, be read a second time. On motion of Halfacre and Vousden, that by-Law No. 1260/82 read a second time, be read a third time. On motion of Vousden and Davie, that By-Law No. 1260/82 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Planning Administrator to circulate the By-Law as required under Section 39 (24) of The Planning Act. Presented letter from Co-Ordinator of the Forest Recreation Technology Program, Sir Sanford Fleming College with respect to employment of Commun- ity College graduates trained in the field of outdoor recreation/forest or park and recreation management and questionnaire to be completed. On motion of Vousden and Davie, letter and questionnaire be received and Clerk to reply and advise that the Township of Oro have no openings for employment in this field at the present itme. Presented from Ontario Municipal Board, form 15/1982 - Financial Summary of Long-Term Liabilities and Debt charges, along with instructions for completion. Form to be completed and returned before April 30, 1982. On motion of Vousden and Halfacre, Clerk-Treasurer to have Form 15/1982 completed and returned to the Ontario Municipal Board before April 30, 1982. Presented memorandum from Ministry of Agriculture & Food and copy of Dog Licensing and Live Stock and Poultry Protection Act and Regulations made under the Act with specific reference to submitting applications for Form I, application for grant to reinburse the Municipality for claims for damage by wolves paid by the Municipality. On motion of Johnson and Halfacre, letter and copy of Dog Licensing and Poultry Protection Act and the Regulations made under the Act, be received and Clerk to review same and complete any applications for grant for re- imbursement for claims paid by the Municipality for damage to Live Stock by Wolves according to the Act and Regulations. And, further that a copy of the amended act be forwarded to Township Live Stock Valuers. , . . . ~ Pg. 352 THIRD MEETING - FEBRUARY 1, 1982 Presented letter from Ministry of the Solicitor General, Office of the Fire Marshall with respect to Provincial Auto Extrication Grant Program. On motion of Johnson and Vousden, letter be received and filed for reference as required, should the Municipality in the future participate in such a program. Presented from Ontario Municipal Association (AMO) copy of 1982 ROMA Pre- liminary Conference Program., February 7th to 11th, 1982 and copy of Consti- tution of the New Associaiton of Municipalities of Ontario (AMO) and AMO Bulletin. As well as AMO Job Evaluation for Municipalities for which a Seminar is to be held on March 31, 1982. On motion of Vousden and Halfacre, copies of AMO program, constitution, Bulletin and other material as presented be received and copies of same be made available to all Council members. Presented membership application/Renewal for Ontario Parks Associaiton. And, invitation from City of Kingston to attend the Conference of the Ontario Parks Association August 4th to 7th, 1982. On motion of Halfacre and Johnson, Clerk to complete Application Renewal to Ontario Park Association and Treasurer to issue cheque in the amount of $40.00 for same. Presented letter from Aggregate Supervisor, Ministry of Transportation and Communications advising that the Ministry will advertise a resurfacing and miscellaneous contract at the following location - Highway 11, Crown Hill for 11.3 km including the Hillsdale Patrol Yard and work on the Highway 400 and 93 interchange and that in connection with this contract, the Minis- try is preparing an Aggregate Sources List indicating to bidders potential sources for gravel extraction. Letter indicates four aggregate sites in the Township of Oro which will be included to bidders as potential sources for gravel extraction as Way Side Pit and requests Council's comments. Clerk advised that these sites have been listed in the last several years by M.T.C. for Highway Construction work. Reason for letter being for Council to comment regarding the listing of pits located in the Township. On motion of Davie and Vousden, Oro Council would have no objection to the pits listed in letter dated January 21, 1982, namely R. Sparrow Lot 9, Conc. 6; Cook Construction - Lot 7, Conc. 8; Middleton - Lot 8, Conc. 8- (now Belcourt); and Hodgkinson - Lot 7, conc. 10, being included in the Aggregate Source List for Wayside Pits, for the proposed Contract from High- way 11, Crown Hill northerly to Craighurst for 11.3 km including the Hillsdale Patrol Yard and work on the Highway 400 and 93 interchange, but would request a meeting with the successful bidder and representative from Ministry of Transportation and Communications to obtain assurance that the necessary provisions will be included to provide for dust control, special speed limit of trucks using the Township roads to the pit or pits, as well as essential provisions for school bus routes on the roads involved, with respect to safety of children. ,.. ...... Pg. 353 THIRD MEETING - FEBRUARY 1, 1982 . Presented letter from Ministry of Transportation and Communications advising that pursuant to the Public Transportation and Highway Improvement Act, R.S.O., as amended, the Honourable James Snow, Minister of M.T.C., here authorized a subsidy Allocation for 1982 in the amounts of: Construction 180,000 1981 155,000 increase of 25,000 Maintenance 250,000 1981 224,000 increase of 26,000 430,000 379,000 51,000 NOTE: This amount includes funding towards the Township's 15/16 Sideroad Project. Also attached form MR-A-16 (formerly OB-MR-28) requesting that one copy of 1982 Road Program be submitted not later than March 31, 1982. Letter advises that any supplementary request must be submitted by March 31, 1982 and again will only be for construction on a limited basis and reviewed considering the priority md/or previous committments. Necessary form for same also enclosed with original Road Program MR-A-16. . On motion of Davie and Vousden, that the 1981 Subsidy Allocation as presented be applied to the 1982 Road Program and the Road Supt., Road Committee along with Clerk-Treasurer to prepare necessary Road Program for 1982 and present same to Council, as early as possible, for consideration together with a program for Supplementary Subsidy Allocation. Presented letter from Executive Director, Community Housing Division, Ministry of Municipal Affairs & Housing with respect to Ontario Home Renewal Program (OHRP) requesting Municipalities to complete an attached Report entitled "Ontario Home Renewal Programme Municipal Reserve Fund Report". On motion of Vousden and Johnson, letter and attached form be received and same be completed and returned by February 19, 1982. Presented membership application form for 1982 Ontario Plumbing Inspectors Associaiton of which the Chief Building Official is a member. On motion of vousden and Johnson, that the membership fee of $10.00 be for- warded for 1982. Presented from Assessment Review Court - RBgional Registrar list of outstanding Assessment Appeals to Courts Judge, as of Janaury 1, 1982, showing 9 appeals. On motion of Vousden and Davie, notice of outstanding assessment appeals to the County Judge as presented be received and filed for reference. Presented invoices for 20 Plectrons purchased from the City of Barrie Fire Department and 6 Plectrons purchased from the Innisfil Township Fire Dept. for the Township of Oro Fire Department as agreed to by Fire & Building committee. . On motion of Halfacre and Johnson, recommendation to purchase Plectrons for the Oro Township Fire Department from the City of Barrie and Township of Innisfil be approved and Treasurer authorized to forward cheque for same to City of Barrie for 20 Plectrons at $25.00 to a total of $500.00 and to Innisfil Township for 6 Plectrons at $25.00 to a total of $150.00. ~ . . . ...... Pg. 354 THIRD MEETING - FEBRUARY 1, 1982 And, Fire Chief be authorized to have the crystals changed in each for the Frequency of the Oro Township Fire Department. Presented letter from Siske Pratt forwarding cheque in the amount of $150.00 for rent of part Lot 37, Concession 1 between Highway 93 and Plan 1689 in accordance with Council's offer to lease the park lands. On motion of Davie and Vousden, the payment for lease of Park Lands of Plan 1689 for one year under agreement according to Township resolution for a lease on a 5 year basis of $150.00 per year be accepted and that the annual lease payment be credited to Park Lands. Presented letter from James Snow, Minister, Ministry of Transportation and Communications with respect to No. 11 Highway and overpass at line 9. Ad- vising that the work is on track with expected completion by Fall and there is no reason for any change in proposed schedule. A Fall 1982 award would indicate completion of the project by the Summer 1983. Letter being as a result of inquiry by Allan K. McLean, M.P.P., Simcoe East. On motion of Halfacre and Vousden, that letter from Minister, Ministry of Transportation and Communication be received and filed. A By-Law to make annual appointments to the various Township Community Recrea- tion Centre Boards was presented for consideration. On motion of Halfacre and Vousden, that a By-Law to appoint members to Commit- tees for the management and control of Community Recreation Centres and to rescind By-Law No. 1229/81 as introduced, be numbered as By-Law No. 1261/82 and read a first time. On motion of Vousden and Davie, that By-law No. 1261/82 read a first time, be read a second time. On motion of Davie and Johnson, that By-Law No. 1261/82 read a second time, be read a third time. On motion of Johnson, and Halfacre, that By-Law No. 1261/82 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Clerk to notify appointees accordingly. Mr. Norman Shelswell was present at 3:35 p.m. as requested with regard to development of Phase II & III of Plan M-118 particularly matter of Letter of Credit to include the unsold and/or unserviced lots since only 8 lots have been built on. This matter was discussed at considerable length by Council in particular the requirement of the ministry of the Environment. On motion of Davie and Halfacre, that no further consideration be made on the matter until Council have met with Ministry of the Environment and Simcoe County District Health Unit. On motion of Vousden and Davie that the following accounts be passed for payment: ,. THIRD MEETING - FEBRUARY 1, 1982 . Fire Accounts . . Wages Holiday/1981 Prepaid Accounts Safety Supply Bell Canada 1 & 3 C.E. Hickey - 1 4 Barrie Plumbing - 1 - 4 McKerlie Millen - 1 - 4 United Co-Op - # 4 Wilson & Cousdins - 3 & 4 Oxy-Weld - Pinwheel Productions - General Atkinson Electronics - # 2 & 4 B & I Truck Parts - General Simcoe Co-Op - 1 & 4 G. Pattenden # 2 Simcoe County Mutual Aid - Bell Telephone - 1 & 2 & 2 & 4 Township of Innisfil - B P Oil - 4 & 1 Morris Shelswell - # 4 & # 2 Law Construciton # 1 Wm. Sheardown - # 3 Less Deductions/1981 Payroll Office - 4wks - 22/01/82 WDS - 4wks - 22/01/82 Council- Month End. Jan. 31 Arena - 4wks - 24/01/82 Bal. 1981 Deductions Prepaid Accounts Canadian Mental Health 1982 Grant East Simcoe Plowman - 1982 Grant Provo Assoc. Com of Adj. - 1982 Membership County of Sim. Recreation Registration A.M.C.T. Membership R.O.M.A. - Registration Ontario Good Roads Registration Russell,Waite,Christie - OMB Adjust. - & Elec. of Reeve ~ Pg. 355 970.45 269.64 1240.09 495.89 273.53 769.42 1,449.95 460.09 217.89 190.51 102.60 80.96 479.43 127.61 479.43 60.64 20.46 30.00 310.52 150.00 456.19 195.00 150.00 65.00 4,617.64 61. 06 6,516.09 10,128.72 1,475.72 2,855.17 3,061.36 17,520.97 1,146.25 18,667.22 35.00 100.00 80.00 60.00 140.00 455.00 150.00 114.25 ,.. . . . ...... Pg. 356 THIRD MEETING - FEBRUARY 1, 1982 Norman Shelswell - 1981 Water Rates Indian Park Assoc. - 1981 Water Rates Horseshoe Val1ey - 1981 Water Rates St. John Ambulance - 1982 Grant North Simcoe Soil & Crop - 1982 Grant A.M.O. - 1982 Membership Salvation Army 1982 Grant Texaco Canada - Bldg. Insp. Car Citibank Leasing - Rental for Jan/82 George Roberts - Mileage Exp. Ainley & Assoc. - Holden Re-Zoning Henry Neufeld - Petty Cash Treas. of Ontario Register Plan Treas. of Ontario - Taxes Refunded 1,092.49 8,011.64 2,372.62 50.00 25.00 667.22 50.00 100.85 63.43 64.90 191.10 35.00 15.00 2,625.15 16,498.65 Bradley's - #5911,5663,6070 The Packet - Henry Neufeld - Re: Donation (T. Fletcher) B.P. Canada Office - Fuel Browning & Sanders - Garb Cont. for Dec/81 Browning & Sanders - 1980-81 Adj. & Sec. 43 P.B. Leasing - Mailing Machine & Scale - Lease Advance Construction WDS Parts Birch Business - Office Supplies Howard Campbell - History Committee N.V.C.A. - Fill & Flood Line Mapping Birch Bus. Machines - Typewriter Dyment Stubly - Office Supplies Stuart Keyes - Plans of Oro Sherry Shellswell - Office Cleaning BP Canada - Hall & WDS Ontario Hydro - Street Light Maint. Law Construction - Jo-Con Pumphouse & Snowplow 79.81 28.38 25.00 297.43 3,312.43 1,098.16 127.13 24.13 112.84 41.94 482.09 347.75 398.87 55.06 85.40 357.68 102.11 153.00 7,3 .55 Total 49,035.51 On motion of Halfacre and Vousden, meeting adjourn at 5:10 p.m. to meet on Monday, February 15, 1982 at 9:30 a.m.