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11 02 1981 Council Minutes . . . Pg. 273 COUNCIL CHAMBERS - NOVEMBER 2, 1981 TWENTY-FOURTH MEETING Council met pursuant to adjournment with all members present. Reeve R.S. Arbour in the chair. The minutes of the last regular meeting held on October 19, 1981 were on motion of Halfacre and Vousden, confirmed as printed, received and corrected. Presented copies of letters forwarded as instructed at the last regular meeting to: -Cliff Varcoe Limited advising that tender had been accepted to Supply, Screen, Haul and Stockpile Winter Sand (81-08), subject to MTC approval and copy of letter to other firms submitting tenders and returning tender cheques and copy of Insurance bond MMI0085 for Law Construction as required in Tender specifications. -M.T.C. - advising of tender acceptance and forwarding tenders for inspection. -Morris Shelswell advising that his tender for snow removal equipment had been accepted for Route A, Tender 81-09, and to Gordon Roehner for Route B and Jim Kenny for Route C, subject to MTC approval. -M.T.C. advising of tender acceptance for Tender 81-09 and forwarding tenders for inspection. -Robert Holmes, Lloyd Beaman and Jim Dunsmore, applicants for Oro Memorial Park Superintendent and Caretaker - requesting they attend for an interview. -D.S. White, Solicitor re: Jacobson request for conveyance of Road Allowance - Lot 8, Plan 860, in reply to Solicitors letter of October 5, 1981 and letters from D.S. White in reply. -D.S. White, Solicitor re: report of transaction and Deed for land purchased from R. Beal, part Lot 15, Conc. 6 (Part 1- 51R-I0231) and forwarding cheque for pro- fessional services. -Head, Traffic Section, M.T.C., London re: deceleration lane at line 5 with respect to Hydro pole within inches and additional signing at line 7. -Sheridan Nurseries re: Application for Tile Drainage Loan, Lot 16 & 17, Conc. 9. -William O'Brien - William Staines and Dr. Alex Bolechowsky advising of establish- ing of Park and Recreation Study Committee and requesting they advise if they will consent to act and writing comments. -Marvin Brewer forwarding payment for office furniture. -Regional Director, Canadian Coast Guard re: acknowledgement of approval of place- ment of Marker Buoys at Oro Memorial Park. -Shanty Bay Ratepayers and Gordon Grant expressing Council's appreciation for ac- cepting and carrying out duties of Wharfmaster at Shanty Bay Wharf. -Township of Vespra forwarding Oro's share of expenditures for Craighurst Planning Committee meeting. -Paul Hardin re: Shelswell Park. -Dr. D.J. Hill re: African Church, acknowledgement of receipt of grant. -MNR - Rehabilitation Claim Report for 1981. On motion of Davie and Halfacre, copies of letters as presented and forwarded from last regular meeting , accepted as satisfactory and be filed for reference. Pg. 274 TWENTY-FOURTH MEETING - NOVEMBER 2, 1981 . Presented copy of letter to Township Solicitors forwarding account for profes- sional services and letter of reply from Solicitor with respect to Council's concern re: Oro vs Racco and advised that Mr. Leslie would attend later in the day. (Mr. Leslie advised later in the day he could not attend) On motion of Vousden and Davie, copy of letter to Solicitor forwarding payment of account for legal services for Township of Oro vs Racco file and letter from Solicitor in reply to Council's concern be filed for reference. Presented copy of letter, Jo-Con Developments forwarding recommendations of Township Engineer upon review of letter from Jo-Con Developments dated September 28, 1981. Also letter from Jo-Con Developments in response to Township letter of October 6, 1981. And from Royal Bank of Canada, Royal Bank Plaza (Ontario Inter- national Centre) Toronto, Ontario, Amendment to Standby Credit Letter of Credit No. 5902/7712, extending expiry date for Jo-Con Development to December 9, 1982. On motion of Johnson and Halfacre, copy of letter as to Jo-Con Developments for- warding Township Engineer's comments with respect to unfinished services on Plan M-66 and letter from Jo-Con Developments in response to Township letter of October 6, 1981 be received and filed. Letter of Credit amendment extending letter of Credit No. 5902/7712 for Jo-Con Developments to December 9, 1982, be received. . Presented letter from John Johnston, Drainage Co-Ordinator, Food Land Development Branch, Ministry of Agriculture and Food in response to Township's request for consideration to an increase to Township of Oro Allocation for Tile Drainage Loans. Letter advises that at present the total budget for Tile Drainage Loans has been allocated and there are no funds available for the increase in allocation for Oro and request that further contact be made in January. On motion of Vousden and Halfacre, letter be received and filed, Clerk to follow up with a further enquiry with respect to increase in the latter part of January or early February 1982. Presented letter from Lois Crawford in reply to Township letter of September 22, 1981 which was in answer to her letter of September 17, 1981. On motion of Vousden and Davie, letter be received and Clerk to reply advising that should Mrs. Lois Crawford wish to pursue the matter further, that she contact the Clerk to arrange a suitable date for a meeting with Council. Ministry of Transportation and Communication approval of Council's action in award- ing tenders for Winter Sand 1981, Tender 81-08 and Snow Removal Equipment Tender 81-09. On motion of Halfacre and Vousden, approval of tenders 81-08 Winter Sand and 81-09 Snow Removal Equipment be received and placed on file. Presented letter from Paul G.M. Hermiston, Q.C. of Stewart, Esten, Township Solicitor with respect to Township of Oro vs Torpey and advising that the matter is waiting on trial list to be reached and forwarding interim account to date. . On motion of Vousden and Davie, letter and account as presented be received and Treasurer authorized to issue cheque in payment of same to a total of $2,167.70 according to itemized statement 81-1290(a). And, further Solicitor be requested to add the account of the cost against L.J. Torpey. . . . Pg. 275 TWENTY-FOURTH MEETING - NOVEMBER 2, 1981 Presented copy of letter from M.T.C. to O.P.P. re: deceleration lanes along Highway No. 11 requesting co-operation. On motion of Johnson and Vousden, that copy of letter be placed on file pending receipt of futher information. Presented Correspondence, Communications etc., as follows: -Ministry of Culture and Recreation re: Balance of Grant for Shanty Bay Community School Centre. -County of Simcoe International Plowing Match 1981 Committee- appreciation of the Township of Oro participation. -Ministry of Transportation & Communications re: decelaration tapers at commercial entrances on No. 11 Highway. -Ministry of Agriculture & Food acknowledging Township letter supporting resolu- tion of Township of Minto re: High interest rates. -Central Oro Ratepayers Association - expressing appreciation for prompt action on restoring the African Church. -Royal York - advising that they are fully booked for the Ontario Good Roads Con- vention in February - referred request to the Harbour Castle Hilton instead. -Harbour Castle Hilton - advising that they need deposit before reserving rooms. -Ministry of Agriculture & Food re: time for submitting Tile Drainage Debentures for purchase. -Workmen's Compens.ation Board - accident Cost Statement for Robert Bidwell and Brian Benham to total of $130.75. -Nottawasaga Valley Conservation Authority re: meeting of #4/81 of the Full Author- ity - enclosing agenda. -IBM forwarding detailed price list effective Jan. 1/82. -OMERS re: payment of pensions from OMERS -The Consolidated Hearings Act, 1981 (S.O. 1981, c.20) Notice of Public Hearing Ontario Hydro-Southwestern Ontario Transmission System Expansion Program. -Arena Board Minutes - October 6, 1981. -AMO Bulletin October 1981. -NVCA Minutes - September 24 & 30 - Oct. 5 & 7, 1981. -Ministry of Municipal Affairs & Housing introducing the Municipal Boundary Negotiations Act. -Minister, Ministry of Agriculture & Food - acknowledging Township of Oro endorse- ment of resolution of the Township Of Minto. -Government of Ontario - Provincial Financial Assistance to Municipalities, Boards and Commissions Booklet. IBM personnel and card stock rates schedule. -Ward Stewart Electronics advising of change of ownership of company and name change to Ward Stewart Electronics. -Letter from Miss Tracey Pringle, Student requesting information on the History of Oro. -Ministry of Municipal Affairs & Housing (Financial Branch) re: 1980 Financial Statement. -Centennial College of Applied Arts and Technology advising of a Municipal Management for Results Workshop, November 24, 25, & 26th, 1981. -Matrix Machine Repair - advising of new company to repair office equipment. -Statistics Canada re: study on increase in number of one-person households. -Ontario Municipal Energy Network - Vo. 2, Number 1. -Roberts Control Equipment Limited extending invitation to visit if attending the Ontario Traffic Converence in Cambridge. -TV Ontario presentation on How do we Handicap the Disabled? a Speaking Out Special. . . . Pg. 276 TWNETY-FOURTH MEETING - NOVEMBER 2, 1981 Neptune Meters Limited - re: Meter Maintenance. -Copy of Plan 51R-10726 - Lot 28, Concession 3. -Raffle Lottery #292083 issued to Shanty Bay Community & School Centre. On motion of Halfacre and Vousden, correspondence, Communications, etc., be re- ceived and filed for reference. Presented from Ontario Energy Board approving application of Consumer's Gas Company dated March 23, 1981. On motion of Vousden and Halfacre, Ontario Energy Board Order be received and filed for reference. Presented memorandum from Ministry of Municipal Affairs & Housing forwarding A Guideline for Mobile Homes. On motion of Davie and Vousden, copy of Guidelines as presented be received and filed for reference. Presented letter from Ministry of the Environment, Water Resources Assessment Unit, Technical Section forwarding copy of minutes from Lake Simcoe/Couchiching Strategy, first Annual Meeting - July 19, 1981 with request that representative attending be given a copy of same. On motion of Johnson and Halfacre, letter and copy of Minutes as presented be re- ceived and copy of same be presented to Reeve R.S. Arbour and Councillor Stan Vousden, who attended the Meeting. Presented letter from Township of West Nissouri forwarding copy of resolution re- garding Provincial Government Policy on Nuclear Development, requesting same be presented to Council for consideration. On motion of Davie and Johnson, letter and resolution of the Township of West Nissouri with respect to Provincial Government Policy on Nuclear Development be received and filed with no action taken. Presented copy of Agenda of the Finance and Administration Sub-Committee meeting held October 29, 1981 at 10:00 a.m. Item one of the Agenda makes reference to Innisfil and Oro levies, considered as inequities in relationship to other Municipal- ities in the Authority. Method of Levy apportionment - (i.e. % land in watershed and equalized assessment Innisfil and Oro) (i.e. % rateable property in watershed and equalized Assessment) On motion of Vousden and Johnson, Agenda and copy of minutes of the Finance and Administration Sub-Committee (N.V.C.A.) as presented be received and filed. Presented letter from William Bateman, member of Oro Planning Board wishing to advise Council that his present term of appointment to Oro Planning Board expires January 1, 1982, he is willing to serve for a further term. On motion of Johnson and Halfacre, letter from William Bateman be received and placed on file for consideration when By-Law to appoint@embers to Oro Planning Board is presented. Pg. 277 TWENTY-FOURTH MEETING - NOVEMBER 2, 1981 . Clerk advised that he had been served with a Subpoena to a witness to charge against Murray Mitchell et aI, for the offence at the Coloured African Episcopal Methodist Church, on November 30, 1981 at 10:00 a.m. On motion of Vousden and Davie, report of Clerk accepted. Presented Notice of Claim 312-N-3353 from Bell Canada in connection with damage to Bell Canada property, buried cable on September 14, 1981, location 15-16 Side- Road between Concessions 5 & 6. Letter being official notification of claim for the cost of repairs and advising that account will be forwarded in near future. On motion of Vousden and Johnson, Notice of Claim 312-N-3353 be received and filed for reference when account is received. The Planning Administrator was present at 11:10 a.m. to review Planning and Develop- ment matters, the following was presented: -copies of 'Housing Ontario' Magazine. -O.M.B. Amendment to decision re: Hearings into O.P.A. No. 12, Correction of Typographical error in date. -Ministry of Municipal Affairs & Housing, forwarding revised Provincial 'Land Severance Planning Guidelines. -Copies of cancelled invoices from Ainley & Associates Limited offered as a ser- vice to a valued client. ~Ministry of Housing - re: Hastings Subdivision, extention of Draft Approval. . On motion of Davie and Johnson, that correspondence as presented be received and placed on file. Presented resolutions from Oro Planning Board meeting of October 29, 1981, regar- ding Monteith Proposal, Keith Proposal and Holmberg Draft Plan 43T-81024. On motion of Davie and Halfacre, that Council concur with the recommendations of Oro Planning Board regarding Draft Plan 43T-81024. Planning Administrator to respond to the Ministry of Municipal Affairs & Housing questionnaire and forward recommendations pertaining to Draft Plan revisions. On motion of Vousden and Halfacre, that Council concur with the recommendations of Planning Board with regard to proposed developments in the North Oro Study area. Planning Administrator to request the Ministry's assistance in holding in abeyance any approvals required in the North Oro Study Area, save and except those proposals presently approved in principle by the Township, pending completion of the North Oro Study. Presented Planning Board resolution of October 29, 1981 with respect to the contract prepared between the Township of Oro and F.J. Reinders & Associates Limited for consulting works on the North Ora Study, and advised of contract content. . On motion of Halfacre and Johnson, that the Reeve and Clerk be authorized to execute the contract pertaining to the North Oro Study, between the Township of Oro and F.J. Reinders & Associates Limited, dated October 29, 1981, and Planning Administra- tor to expedite the application to the Ministry of Municipal Affairs & Housing for the Community Planning Study Grant. Pg. 278 TWENTY-FOURTH MEETING - NOVMEBER 2, 1981 . Chief Building Official James Shellswell, was present at 11:30 a.m. and presented his report on Building matters during the month of October which were considered by Council. Chief Building Official presented a written report on his attendance at the 1981 Building Official's Annual Meeting and Technical Workshop. On motion of Johnson and Davie, report of Chief Building Official on the attendance of 1981 Building Official's Annual Meeting & Technical Workshop at Sarnia, as pre- sented with copies to each member of Council accepted as satisfactory and his expenditures for same be approved for payment. Chief Building Official presented a letter from Kenneth Crawford in reply to his letter of October 10, 1981. On motion of Johnson and Halfacre, that the letter from Mr. Kenneth Crawford to the Chief Building Official as presented, be received and Clerk to reply and request that Mr. Kenneth Crawford forward a committment to Council, in writing, as to the earliest dates he can comply with the requirements of the letter from the Chief Building Official. Road Superintendent Fred Haughton was present at 1:00 p.m. and presented his report for work done during the month of October and Vouchers 10 and lOA to cover same. . On motion of Halfacre and Vousden, Road Accounts as presented be accepted as satis- factory and Treasurer authorized to issue cheques in payment of same to a total of $157,472.43. On motion of Davie and Vousden, that the quotation of Horseshoe Valley Resort to snow plow and sand the roads on Plan 1587 at a rate of $30.00 per hour or part thereof, plus actual cost of sand, be accepted, subject to M.T.C. approval. Presented a letter from C. Hewson Bourne, Q.C. Solicitor for Eric and Judy Allinson purchasers of Parts 1 & 2, of Plan 51R-10194 from Joy Corbett and Doreen Corbett, being part of Lot 1 & 2, Concession 14. Also copy of letter from Dearden and Stanton with respect to one foot reserve deeded to the Municipality in March of 1959 by John Bernard Charters, developer of Plan 1310, who did not have title to the one foot reserve, since the lands purchased from A.E. Spragett did not include the said one foot of land. Solicitor requests that Council execute a Quit Claim Deed for this one foot reserve to Eric & Judy Allinson. C. Hewson Bourne, Q.C. was present at 1:50 p.m. to make representation to Council in this respect. On motion of Halfacre and Davie, letter and request from Solicitor and Quit Claim Deed as presented be received for consideration along with presentation by C. Hewson Bourne, Solicitor requesting the Quit Claim Deed from the Municipality. . On motion of Davie and Johnson, that Oro Council after consideration of the one foot reserve conveyed to the Municipality by John Bernard Charters in March 1959, for which he did not have title to convey, are prepared to convey the said one foot reserve to Eric & Judy Allinson and Reeve and Clerk be authorized to sign the Quit Claim Deed, as prepared by C. Hewson Bourne, Q.C. for parts 1 & 2, Concession 14, Township of Oro, being designated as part 2, according to Reference Plan 51R-10194, on behalf of the Corporation of the Township of Oro. And, both copies of the Quit Claim Deed be forwarded to Solicitor as requested. Pg. 279 TWENTY-FOURTH MEETING - NOVEMBER 2, 1981 . Mr. Paul Kitchen, O.L.S. was present at 2:30 p.m. as previously arranged to meet with Council with respect to lapsing of Draft Approval for File No. 43T-76089 and request to extend the Draft Approval which will lapse on November 23, 1981. On motion of Vousden and Davie, after consideration of request to extend Draft Approval for File 43T-76089, being for proposed draft plan of subdivision for Block X, Plan 902. Oro Council are prepared to recommend that Draft approval for file 43T-76089, be extended for a period of one year to November 23, 1982. The matter of a joint By-Law enforcement Officer for the Township of Oro and sur- rounding Townships was again presented for consideration. On motion of Davie and Vousden, that a letter be forwarded to Medonte Township re- questing that Medonte Council advise in writing of whether they would be interes- ted in a By-Law Enforcement Officer being retained by adjoining Municipalities. Deputy-Reeve Davie brought to the attention of Council the matter of trees at Oro Memorial Park, this matter was left over for future consideration. Reeve Arbour mentioned that the three persons invited to act on the proposed Park Study Committee had indicated they would like to meet with Council. . Councillor Vousden brought to the attention of Council the matter of hours of opera- tion for the Waste Disposal Site and pay increase and pay period for the Waste Disposal Superintendent and setting out the hours according to the hours of opera- tion of the Waste Disposal Site from November I, 1981 to March 31, 1982, as at 8:00 a.m. to 5:00 p.m. On motion of Vousden and Johnson, that as of November I, 1981 James Clayden receive a five (.05~) per hour pay increase, from $6.65 to $6.70 per hour. This constitutes a 36 hour work week for which the employee is to be paid for a 40 hour week, for the hours of the Waste Disposal Site, from November I, 1981 to March 31, 1982. For the employee to be eligible for overtime of time and a half pay, he must work an extra eight (8) hours over and above his 36 hour week to be able to be paid time and a half overtime. The hours are to be calculated weekly on a two week work pay period. Treasurer presented receipts for the month of October as follows: . Province of Ontario - Diesel Rebate WDS County of Simcoe - Sec 636A Sept. 21/81 Ontario Humane Society - Dog License Province of Ontario - 1981 Bal. Uncon. Grant Frank Halfacre - Restoration of African Church Treasurer - Current Tax Maria Squire - Planning (Ainley & Assoc.) Township of Oro - HPV Road Work Treasurer -Oro Day Camp - Summer Camp Oro Park Treasurer - Current Tax Oro Bantam Hockey Team - Lottery License #292081 Government of Canada - Grant in Lieu St. Thomas Anglican Church - Lottery License #292082 $ 211.37 66.72 70.00 17,909.00 100.00 15,000.00 605.74 601.85 3,138.89 20,000.00 20.00 419.33 2.00 . . . ~ Pg. 280 TWENTY-FOURTH MEETING - NOVEMBER 2, 1981 Barb Ross - Hall Rental Treasurer - (Bldg. 90.00 - Tax Cert. 77.00) Treasurer - Current Tax Central Oro Ratepayers Assoc. - Hall Rental Government of Canada- Gas Rebate Rds. Oro Township Arena (Roller Skating) - Wages Robert Holmes - Park Phone Treasurer - Kith In' Kin 25.50 Misc. 4.00 Estate of Lloyd Boehm - C of A B21/80 Simcoe County Sep. School - Rebate ARC Sec 86 Province of Ontario - Fire Call Aug. 6/81 County of Simcoe - ARC Sec 86 Rebate Treasurer - Tax Cert. 68.00- Bldg. 70.00 Darlene Shoebridge - Dog Tags Frank Cowan Insurance - African Church Treasurer - Current Tax 15.00 167.00 10,000.00 15.00 183.00 1,074.38 40.96 29.50 1,000.00 197.85 400.00 753.33 138. 00 29.QO 1,847.40 10,000.00 $94,071.57 On motion of Vousden and Halfacre, Treasurer's report as presented be accepted as satisfactory. Councillor Halfacre brought to the attention of Council the on site inspection at Oro Memorial Park and advised that the Township Engineer is to present plans and recommendations with respect to relocation of the large Pavillion. Also that the Simcoe County Health Unit will be forwarding recommendations with respect to their requirements to changes at Oro Memorial Park. On motion of Davie and Vousden that accounts as presented be paid as follows: Wages Office W.D.S. Arena Council 6 Weeks - Oct. 30/81 6 Weeks - Oct. 30/81 4 Weeks - Oct. 18/81 Month of Oct./81 $13,753.04 2,972.42 2,143.65 2,805.68 $21,674.79 Prepaid Accounts Ontario Building Officials Assoc. - Registration Lucille Hill - Grant - Skating Carole Ayerst - Arena Grant Henry Neufeld - Petty Cash Browning & Sanders - Garb. Collection Mel Mawdsley - Sheep Killed Charles Udell - Grass Cutting Ontario Hydro - H.P.V. 3rd Quarter R. Leigh - HPV Trustee 3rd Quarter R. Fallon -" " " " D. McKenzie - " " The Examiner - Treasurer of Ontario - Tile Drainage Henry Neufeld - Travel Allowance 3rd Quarter Pitfield MacKay Ross Ltd - Office Furniture Stewart, Esten - Township vs Racco Township of Vespra - Re: Mtg. at Craighurst Rebates - Re: Section 86 ARC 100.00 910.00 1,205.50 35.00 3,312.27 125.00 399.00 653.85 80.00 80.00 80.00 105.20 530.01 225.00 550.00 1,317.00 23.88 4,108.01 " - TWENTY-FOURTH MEETING - NOVEMBER 2, 1981 . Township of Oro - Transfer Lot Levy Henry Neufeld - Petty Cash Jim Shellswell - Expenses - Bldg. Insp. . Bradley's - 3990, 3991, 4207 Rawson's Garage - WDS Parts/Repairs Henry Neufeld - Purchase for Building Thelma Halfacre - Purchase lock for Park Birch Business Systems - Maintenance Contract Jim Shellswell - Expense (Building) Advance Equipment - WDS Parts Ainley & Assoc. - Council Planning Municipal World - Office Supplies Marshall's Auto Parts - WDS Parts/Repair Simcoe County - ARC Sec 86 Adjustment 1981 Simcoe County Bd. Of Educ. - ARC Sec 86 Adjustment Photography by Favero - History Committee Angus Narlock - WDS Repairs Henry Neufeld - South Simcoe Clerks & Treasurers Texaco Canada - Building Insp. Fuel Nabel Leasing - Rental - Office Stewart, Esten - re: Township vs Torpey Browning & Sanders - Garbage Contact Howard Campbell - History Committee Henry Neufeld - Expenses A.M.O. & Meeting Ron Young - Jo-Con Whitfield's - Office Supplies B.P. Canada - WDS & Hall Fuel Advance Canst. Equip. - WDS Parts Canadian Bearings - WDS Parts Wages Ron Young Prepaid Accounts Bell Canada II 3 Bell Canada 1/ 1 . Robinson Hardware 1,2,3,4 BP Canada 1/4 ; #1 Jim Shellswell - Fire Exp. Ontario Hydro #2 Vocational Training #3 Oxy-Weld Ward Stewart - General Penguin Petroleums #1 Ron Young - Work on Truck S.B. Bell Canada 1/1 ; #3 BP Oil 1f2; #4 Russell McDonnell #2 Bell Canada 114 ""'lIlIIII Pg. 281 $ 11,669.29 25.00 199.85 $ 25,733.86 $ 23.93 13.01 10.67 2.52 453.20 4.00 1,623.30 10.85 1.56 186.06 641. 08 5,098.57 46.87 1,017.00 10.00 113.90 63.43 2,167.70 3,312.27 205.87 35.44 40.00 9.63 681. 71 365.41 5.35 $ 16,173.33 2,537.20 132.67 98.60 231.27 27.87 46.50 5.00 110.93 3.00 106.83 43.61 32.26 850.00 55.42 138.70 78.70 13.05 $ 1,511.87 v . . . ~ Pg. 282 TWENTY-FOURTH MEETING - NOVEMBER 2, 1981 On motion of Davie and Vousden, adjourn at 3:00 p.m. to meet again on November 16, 1981 at 9:30 a.m.