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09 21 1981 Council Minutes . . . Pg. 231 COUNCIL CHAMBERS - SEPTEMBER 21, 1981 TWENTY-FIRST MEETING Council met this morning pursuant to adjournment with all members present. Reeve R.S. Arbour in the chair. The minutes of the last regular meeting of September 1, 1981, were on motion of Halfacre and Johnson, confirmed as printed and received. Presented copies of letters forwarded as instructed at the meeting of September 1, 1981, as follows to: -Stuart N. Keyes & Associates Ltd., - requesting he prepare for tender call, tender specifications and relevant Drawing for unfinished services on Torpey Subdivision (Plan M-71) with necessary revision of item 13 of the draft tender specifications presented to meeting of September 1, 1981 with further request that copies of same when completed, be forwarded to M.T.C. and Township Solicitor, Paul G.M. Hermiston. copies of these letters were forwarded to above mentioned. -Edward Robinson forwarding resolution of Council hhat he be retained to immediately repair the damage to the African Episcopal Methodist Church at Lot 11, Conc. 3, and forward account to the Township with copies to Charles Sanderson & Eric Scott. -Dr. D.G. Hill, President, Black History Society and Wilson Brooks, Vice-President, and Dr. W.A. Fisher, Chairman, Simcoe County Historical Society advising of the damage to the African Church and Counicl's action to proceeed to repair same. -Jo-Con Developments Ltd., re: unfinished services on Plan M-66 and letter of Credit No. 5902/7712. -David Williams, President, Oro Station Area Ratepayers Association re: concerns presented to Council. -Ingo Smiedchen re: Shanty Bay Community School Centre- capital grant balance under Wintario Grants. -Mrs. Norman Tripp, Secretary-Treasurer, Jarratt Community Hall Committee re: pro- gress of alterations to Hall in order to apply for final grant. -Lloyd George, President, Central Oro Ratepayers Association re: selling of Township Publications in booth at Oro Fair. -H.A. Astridge re: dead tree on Road Allowance, County Road 27, copy to L.E. Clark, P. Eng., County Engineer. -David Woronka re: cutting of tree in Oro Memorial Park. -Ontario Hydro re: use of Shelswell Park for corn roast by Ontario Hydro Social Club. -Harold Bristow with respect to re-zoning of Lot 1, Plan 1195. On motion of Johnson and Vousden, copies of letters as presented and forwarded be accepted as satisfactory and be placed on file for reference. Presented report from Oro Township Swim Committee for 1981, advising that 140 children had registered for the two week program. Five Instructors and one shore organizer had managed the program at Oro Memorial Park and 55 had registered at Shanty Bay with one Instructor and two Assistants. All Instructors were Oro residents. The report indi- cates that the program finished with a balance of $4.00. . . . """"l1lI Pg. 232 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 Registration Paid to Instructors $1,560.00 1,493.00 Badges & Registration Forms 67.00 63.00 Balance 4.00 On motion of Davie and Vousden, report accepted as satisfactory. In accordance with the agenda for the meeting, 11 applications for Tax Adjustment under Section 636(A) of the Municipal Act, were presented for Council's considera- tion, along with certain uncollectable taxes as recommended by the Treasurer under Section 636(1) with the following action taken: Application No.1 William Tudhope - W pt Lot 10 Cone. 12. Due to a gross and mani- fest error the assessment was incorrectly calculated and the taxable assessment of 1695 should have read 971. Therefore a reduction of 724 assessment for 12 months taxation has been calculated. Taxes to be written off in the amount of $165.42. Application No.2 Dillon H. Wigg - S pt Lot 14 Cone. 14. The owner of the above property has been inadvertently overcharged by reason of a gross error on the assess- ment roll and is therefore entitled to an adjustment in taxes from Jan. 1 to Dec. 31, 1981. Taxes are to be cancelled on a conversion of rates from Commercial Public to Residential Public based on the occupant assessment of 651. Taxes to be rebated in the amount of $26.25. Application No.3 Dillon H. Wigg - S pt Lot 14 Cone. 14. The owner of the above property has been inadvertently overcharged by reason of a gross error on the assess- ment roll and is therefore entitled to an adjustment in taxes from Jan. 1 to Dec. 31, 1981. Taxes to be cancelled based on the Business Public Assessment of 195. Taxes to be rebated in the amount of $52.41. Application No.4 Maurice & Mary Truax - Lot 225 Plan 626. The above occupant ceased to carryon business at this address on April 1, 1981. Business Taxes based on the Business Sep. Assessment of 305 are to be cancelled from April 1 to December 31, 1981. Taxes to be written off in the amount of $82.92 and rebated in the amount of $13.06. Application No.5 Melvina Smethurst - W pt Lot 27 Cone. 3. The above occupant ceased to carryon business at this address on May 31, 1981. Business Taxes based on the Business Public assessment of 305 are to be cancelled from June 1 to Dec. 31, 1981. Taxes to be written off in the amount of $83.07. Application No.6 Leonard & Judith Laffin - Lot 16 Cone. 3 Plan 702. The above oc- cupant ceased to carryon business at this address on June 18, 1981. Business Taxes based on the Business Public Assessment of 570 are to be cancelled from June 18 to Dec. 31, 1981. Taxes will be written off in the amount of $83.07. Application No.7 Mark & Jacalyn Duffie - Pt Lot 23 Cone. 12. The garage on the above property was demolished on May 1, 1981 and is therefore entitled to a cancellation of building taxes from May 1 to December 31, 1981. Taxes to be cancelled based on the Residential Public Assessment of 125. Taxes to be written off in the amount of $17.19. Pg. 233 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 . Application No.8 Janis & Ina Berzins - Lots 15 & 16 Plan 653 Cone. 12. The cot- tage on the above property was demolished on or before Jan. 1, 1981 and is there- fore entitled to a cancellation of building taxes from January 1, being the first of the month following to December 31, 1981. Taxes are to be cancelled based on the Residential Assessment of 333. Taxes to be rebated in the amount of $78.40. Application No.9 Pilvi Valberg - Lot 1 Conc. 9 Plan 1146. The owner of the above property has been inadvertently overcharged by reason of a gross error in calcu- lation on the appraisal card and is therefore entitled to an adjustment in taxes from Jan. 1 to Dec. 31, 1981. Taxes to be cancelled based on the Residential Public Assessment of 560. Taxes to be written off in the amount of $145.96. Application No. 10 Chris Albert Ellsmere - N pt Lot 1 Conc. 3. The mobile home on the above property was removed on August 31, 1981 and is therefore entitled to a cancellation of Building Taxes from September 1 to December 31, 1981. Taxes are to be cancelled based on the public residential assessment of 523. Taxes to be rebated in the amount of $39.75. Application No. 11 Aileen Cole - Lot 30 Plan 589. The cottage on the above property was demolished on June 15, 1981, and is therefore entitled to a cancellation of building taxes from July 1, to December 31, 1981. Taxes to be cancelled based on the public residential Assessment of 304. Taxes to be rebated in the amount of $43.73. Uncollectable taxes under Section 636(1), 1981 Garbage of $18.00, for Federation of 4IIJ Agriculture for the year 1980 $26.93. On motion of Halfacre and Johnson, the above properties, as recommended by the Assessors of the Simcoe County Assessment Office (Region 16) for assessment reduc- tions be accepted and the appropriate tax adjustments be applied. On motion of Vousden and Halfacre, the uncollectable taxes under Section 636(1) be written off as follows: 1981 Garbage 1980 Federation Total 18.00 26.93 44.93 Presented letter from D.S. White, Solicitor, with respect to Big Cedar Parks Ltd., unopened Road Allowance between Lots 5 & 6, Concession 13, advising that Mr. C.M. Loopstra, Solicitor for Big Cedar Parks Ltd., has replied to his letter of July 31, 1981 and indicates that his client is not interested in picking up Parts 1 & 2 of Plan 51R-9591 for the sum of $1,500.00 and wish to proceed and receive the convey- ance of Parts 3 & 4, being the westerly portion of the unopened road Allowance. Solicitor advises that in his opinion Big Cedar Parks in entitled to a conveyance of Parts 3 & 4 in accordance with the provisions of Section 462 of the Municipal Act and it would be improper for the Municipality to withhold conveyance of 3 & 4 until the question of parts 1 & 2 is resolved. . On motion of Davie and Vousden, that the matter be referred to Committee of Council for further investigation prior to conveyance of Parts 3 & 4 of Plan 51R-9591 to Big Cedar Parks Ltd. Pg. 234 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 . Presented letter from D.S. White, Solicitor forwarding copy of letter from Solicitor for Robert Ryder, Lot 16, Concession 2, with respect to 15/16 Side Road reconstruc- tion, requesting information as to whether the Township has received report of the Fill and Flood Line Mapping for Willow Creek and whether the Township is now pre- pared to respond to for compensation under the Expropriation Act. Clerk advised that he had contacted Mr. White in this regard. Also copy of draft letter in reply. On motion of Halfacre and Davie, letter from Solicitor be received and draft letter of reply as presented requesting clarification of Application for Compensation from Solicitor for Mr. R. Ryder. Clerk also to advise Solicitor of pair of Stereo Coverage Aerial Photos of the area which have been obtained and that the Fill and Flood Plain Mapping is to be available after Oct. 5, 1981 according to letter from Resources Manager, N.V.C.A. .. Clerk advised that following Council authorizing the restoration of the Co loured African Episcopal Methodist Church which had been damaged by vandals on August 31, 1981, he had proceeded to have the title of the property searched and that the last deed, of which a photo copy was obtained showing that the property was registered as instrument No. 8576, on May 26, 1849, to the Trustees of the Co loured African Episcopal Methodist Church of Canada. A copy of same had been forwarded to Dr. D.G. Hill, President, Black History Society who will approach the Co loured African Methodist Episcopal Church in Toronto, as to whether or not they have any interest in same. Also request he advise of findings and assist the Township in obtaining title to the said property. Also presented letter of reply from D.G. Hill, Presi- dent, Black History Society. As well as letter from Ronald F. Thompson, Insurance Adjuster advising that a local contractor had examined the job and attached his quotation to the letter which was for a total amount of $2,293.50. Clerk presented the account from Edward Robinson who had been retained for the res- toration of the damage to the African Church which as now been completed, as follows: Material $ 443.78 Labour (3 men 126 Hrs. @ 10.00) 1,260.00 Total $1,703.78 $1,703.78 Charles Sanderson Material for door, sill, window, etc., Labour to make same Total 240.88 108.00 348.88 348. $2,052.66 . Clerk advised that when cost of restoration had been given to the Ontario Provincial Police as requested and additional amount of $400.00 had been added for Council member to attend at the site and staff time for administration, letters, telephone calls and answering telephone enquiries as well as Road Superintendent and Roads Department to erect snow fence and pick up sign and other items from inside the Church for temporary storage at the Machine Shed, bringing the total costs to $2,452.66. Clerk also advisedthatO.P.P. had informed that three persons had been arrested - Murray Mitchell, Mark Mitchell, both of Barrie, and Alan Calford from Angus. And, that the three persons will appear in Court on September 24, 1981. Pg. 235 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 . On motion of Davie and Vousden, copies of letters as forwarded and letters re- ceived be filed for reference, and Treasurer authorized to issue cheques in pay- ment of the accounts for the restoration , to Edward Robinson in the amount of $1,703.78 and to Charles Sanderson in the amount of $348.88 for a total of $2,052.66. On motion of Johnson and Halfacre, a letter be forwarded to Edward Robinson, ex- pressing Council's appreciation for the manner in which the restoration of the damages to the African Church were carried out, as well as arranging to postpone some previously committed work in order to carry out the work at the African Church. Council, as well as residents of the Township, and the Black History Society, most sincerely appreciate a job well done. Also that a letter be sent to Charles Sanderson expressing Council's appreciation for his part in supplying materials and making and replacing the door, window and assisting in the restoration of the damages. On motion of Vousden and Halfacre, that the Committee be set up to arrange for a Memorial Service at the Coloured African Episcopal Methodist Church , courtesy of Deputy Reeve Stephen Davie, Councillor Allan Johnson and the Clerk, and that the service be held on October 16, 1981 at 2:30 p.m. and notices of this service be forwarded to all concerned. . The Chief Building Official was present at 11:30 a.m. to present his report for the month of August. There were 23 building permits and 3 plumbing permits issued with a breakdown as follows: 2 Residential at a value of 3 Agricultural at a value of 9 Accessory at a value of 3 Additions at a value of 1 Slab at a value of 1 Pool at a value of 2 Demolitions 1 Renovation at a value of 1 Commercial at a value of $52,000.00 22,000.00 47,320.00 10,000.00 2,500.00 8,000.00 3,700.00 5,000.00 $151,120.00 Money Received for permits Value of Permits for August '80 $ 724.00 $353,490.00 On motion of Vousden and Johnson, that the report of the Chief Building Official be accepted as satisfactory. The Chief Building Official advised Council of Annual Workshop Conference. On motion of Johnson and Halfacre, that the matter of Chief Building Official at- tending the Conference be referred to Fire & Building Committee for recommendation. .. The Chief Building Official brought to the attention of Council the matter of By-Law contravention by Kenneth Crawford, with respect to garage erected on Lot 8, R.P. 217 which does not meet side yard set backs and Ontario Building Code. The Chief Build- ing Official advised that he would be forwarding a registered letter requesting the owner commence the correction of the contravention. . . . ~ Pg. 236 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 Presented letter from Roman A. Maksymiw, President, The Ukranian National Federation of Canada in reply to Township letter of August 20, 1981, with respect to complaints received by Trustees Hawkestone Police Village regarding trailers parked in Recreational Area of the Youth Camp of their property. Letter further indicates that he had contacted the Ministry of Tourism to ascertain guidelines for Trailer Parks and requesting copy of Township By-Law No. 1031 as amended. On motion of Halfacre and Davie, letter from Roman A. Maksymiw, President, U.N.F. be received and a letter be forwarded to him regarding the zoning of the property in question with a copy of relevant schedule of the Township of Oro Zoning By-Law showing the zoning of the property and permitted uses. Presented recommendations of Committee of Council as a result of Committee of Council meeting held on September 17, 1981: Recommendation of Township Engineer that the pump house on Plan M-157, Quadrant Developments, be erected over one well with a hatch in roof to enable the pump to be lifted when necessary. On motion of Davie and Vousden, that the pump house for Plan M-157, Quadrant Developments, be erected over one well, with a hatch in the roof, to permit the pump to be lifted when necessary. Recommendation that the Road Superintendent be authorized to attend the Seminar on Asphalt Pavement Recycling on November 10 to 12, 1981, which is sponsored by the Ministry of Transportation and Communications and Municipal Engineers Assoc., at the Skyline Hotel in Rexdale. Also a one day Workshop sponsored by the Ontario Traffic Conference to be held in Owen Sound on October 30, 1981. On motion of Vousden and Davie, the Road Superintendent be authorized to attend the three day Seminar on Asphalt Pavement Recycling and Ontario Traffic Conference Workshop and Registration and accomodation for both be paid by the Municipality. Recommendations of Committee of Council to call tenders to Supply,screen,haul and stockpile approximately 3000 Ton of winter sand at the Waste Disposal Site and 2000 ton at the Township Patrol Yard, 15/16 Side Road in Lot 16, Concessio~ 14 and to load, haul & stockpile from Township Gravel Pit to Waste Disposal Site - 600 c.y. and to remix and stockpile at the Township Patrol Yard 15/16 Side Road, Lot 16,Con.14, t 700 c.y., with tenders to close on October 16, 1981 was accepted by the following resolution: On motion of Halfacre and Davie, that tenders for winter sand be called, with tender closing at 4:30 p.m. on Friday, October 16, 1981, on Township tender forms as follows: 1) Supply, screen, haul & stockpile at Township Waste Disposal Site 2) Supply, screen, haul & stockpile at Township Patrol Yard (15/16 S.R., Lot 16,Con.14) 3) Load,haul & stockpile from Township Gravel Pit to Township Waste Disposal Site 4) Remix stockpile at Township Patrol Yard (15/16 S.R., Lot 16, Con. 14) 3000 Ton 2000 Ton ~600 e.y. + - 700 c.y. . . . Pg. 237 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 Tenders notice to be placed in two issues of the Barrie Examiner and Orillia Packet. Recommendations that quotation for supply of winter salt be obtained was accepted by the following resolution: On motion of Vousden and Davie, that written quotations for supply of winter salt be obtained from the two Salt Companies, that supply Highway Coarse Winter Salt. The recommendations of Committee of Council to call tenders for Snow Removal Equip- ment for the 1981-82 Season for Snow Plow Route "A" - Lots 11,12,13 & 14 between Bass Lake Road and Lake Simcoe and Route "BII - Sugar Bush, Plan M-8,9 and Route "c" Barrie Terrace, Plan 1069 and Plan 1561, was accepted by the following resolution: On motion of Vousden and Davie, tenders be called for snow removal equipment on Township roads for the 1981-82 season, according to Township tender specifications for the three Routes A,B, & C as outlined on map attached to tender forms. Equip- ment consist of Heavy Duty Truck, Four Wheel Drive or 2 Wheel Drive with posi- traction, minimum 150 H.P. or power grader minimum 170 H.P., complete with all fuels required, wing person, operator, hydraulic operated snowplow and wing, flashing lights and running lights, according to the Highway Traffic Act. Tender notices to be placed in two issues of the Barrie Examiner and the Orillia Packet. On motion of Vousden and Johnson, that 1500 Dog Tags for 1982 be ordered from Toronto Stamp Incorporated, Item No. F-121 (Spec) of Anodized Aluminum (Green) and that the order be placed prior to September 25, 1981 in order to receive the 20% discount. The matters of recommendations with respect to Oro Memorial Park were further con- sidered following the Park Committee meeting at the Park on Friday, September 18, 1981. The matter was left over for further investigation by the Park Committee with respect to the moving or repairing of large pavillion and change rooms. Council again discussed the matter of Park Superintendent, Caretaker for the 1982 Season and as a result passed the following resolution: On motion of Halfacre and Davie, that the Township advertise for applicants to act as Park Superintendent and Caretaker of Oro Memorial Park for the 1982 Season. Ap- plication to be received by 4:30 p.m. on Friday, October 16, 1981. Notice to be placed in two issues in the Barrie Examiner and Orillia Packet. The matter of Waste Disposal Hours was again considered by Council further to being discussed at the Committee of Council meeting held on September 17, 1981. On motion of Davie and Vousden, that the Waste Disposal hours remain as set and that a letter be forwarded to Mr. Gordon Wagar advising him accordingly. On motion of Vousden and Halfacre, that a letter be forwarded to Mr. G. Senf advi- sing that it is not a policy of Council to pay taxes by way of employment. Should employment or contracts be required the opportunity to apply is open to all. . . . """"l1lI Pg. 238 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 The Planning Administrator was present at 2:00 p.m. to review Planning & Develop- ment matters. The following was presented: Letter from Skelton, Brumwell & Associates, requesting further One Year extension of the Hasting Draft Plan, File 43T-25103, to November 18. 1982. Planning Administrator advised Council of the number of extensions already grant- ed for this Development. Prior to full discussion on the matter Deputy Reeve Davie requested that Council go into Committee of the Whole to discuss various aspects of the Development. On motion of Davie and Halfacre, that Council go into Committee of the Whole to discuss matters of the Hastings Subdivision at 2:00 p.m. On motion of Davie and Johnson, that Council come out of Committee of the Whole at 2:25 p.m. After further consideration for the extension of the draft approval as requested in letter from Skelton Brumwell, the following action was taken: On motion of Davie and Vousden, that Oro Council would be prepared to extend the draft approval of the Hasting Subdivision, File 43T-25103, for one year to November 18, 1982, subject to the Ministry of Municipal Affairs and Housing are in favour and provided that the estimated cost of $175,000.00 in the present Registered Subdivider's Agreement is to exclusive of the costs of the wells and Engineering costs to date. Advised that Ministerial approval of Official Plan Amendment No. 13 as received has been followed through to completion as required under the Planning Act, and that a copy of the Document has now been deposited in the Registry Office as Instrument No. 746302. Advised that proposals from 5 of the 6 Consultants Firms selected by Planning Board have been received in response to the proposed IINorth Oroll Official Plan up-date, and that Planning Board will review the proposals on September 24, 1981 to select firms for interview, should members of Council wish to attend. On motion of Vousden and Johnson, that the report of the Planning Administrator be accepted. Mr. Douglas Skelton of Skelton, Brumwell and Associates Ltd., was present at 1:35 with respect to the Holden property (Timothy Acres Development) to present the progress on the proposed development. Mr. Skelton reviewed the proposed development with Council by presenting the Origi- nal Plan as Draft approved for 8 lots, which had been prepared on basis of Restric- ted Area Zoning By-Law No. 1031 as amended, as an Estate Residential (RE) develop- ment of 2 acres or more for each lot. The present By-Law No. 1213/80, being a By-Law to implement the Waterfront Study now designates the area as Country Residential which permits lots of one acre. Mr. Skelton advised that the Holden Development has now been sold to J.W. Kratzschmar, their client, who wishes to make application to the Township for a red line revision to the proposed plan of Parts Lots 1 & 2, Range 1, Ministry File No. 43T-77069, to encrease the number of lots from 8 to 9 as set out in the proposed plan, which he then presented for review with Council. . . . Pg. 239 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 Additionally a change of the configuration of the cul-de-sac has been prepared in order to limit the extent of the filling required for construction with a view to saving as many mature trees as possible. Mr. Skelton also advised that the Ministry of Natural Resources and Ministry of the Environment had reviewed the red line changes and had no objections since the pro- posed plan conforms with all requirements of the Township Restricted Area By-Laws. Members of Council asked various questions with respect to soil tests and Hydrolo- gist reports, etc., which were replied to by Mr. Skelton. Mr. Skelton concluded by stating that the purpose of the presentation is to request approval of the red line revision to the original plan as well as cul-de-sac and that the procedure, if Council approve same, is contingent upon Ministry of the Environment approval, after which complete soil tests would be carried out. Mr. Skelton at this point presented a letter outlining the proposal as presented and copies of the Plans of the red line revision and improved cul-de-sac. After further consideration of the presentation, Council passed the following resolution: On motion of Davie and Halfacre, Oro Council are prepared to accept the red line re- vision for Timothy Acres (Holden Subdivision) proposed Draft Plan, File 43T-77069, to increase the proposed plan from 8 lots to 9 lots and revision of the cul-de-sac, conditional upon the approval from the Ministry of the Environment and Ministry of Natural Resources. Mrs. Jean Horne and Mrs. Rosemary Balderston representing the Mitchell Square Womens Institute were present at 2:45 p.m. as scheduled on the Agenda. Mrs. Balderston advised that the Mitchell Square Womens Institute propose to con- struct a ramp for the handicapped at the Town Hall, this being the year of the Handicapped & Disabled. And, advised that the Mitchell Square Institute have obtained a price to construct a wooden ramp towards which they had approximately $300.00, and would like permission of Council to construct the ramp. The matter was discussed by Council and it was felt that consideration should be given to a permanent concrete structure and suggested that the Institute obtain prices for such a structure and passed the following resolution: On motion of Davie and Halfacre, Oro Council would have no objection to the contstruc- tion of the ramp at the east end of the Town Hall, provided the ramp is a permanent structure with all safety provisions and that the Mitchell Square Institute obtain a firm price to construct the ramp and advise Council of same. Presented letter addressed to the Reeve from Mrs. Lois Crawford with respect to her severance application to the Committee of Adjustment and Decision received, which approved the severance subject to removal of the present building on the lot prior completion of the severance. After discussion and consideration of the letter, Council passed the following resolution: ~ Pg. 240 TWENTY-FIRST MEETING - SEPTEMBER 21,1981 . On motion of Davie and Johnson, that Clerk to reply and advise Mrs. Lois Crawford that the Committee of Adjustment Decision is binding unless appeal led by September 24, 1981 and that she be further advised that it would not be impossible to reuse the material for an accessory building or garage after it has been taken down. Presented letter from Ministry of Transportation & Communications in reply to Township letter of August 19, 1981 with respect to proposed speed limit increase and safety of acceleration and deceleration lanes to commercial operations. Letter advises that although the Ministry are reasonably confident the entrances are quite satisfactory, the Township letter has been forwarded to the Planning and Design Section for detailed review and after examination of concerns, will discuss this analysis at a later date. Also that the Ontario Regulation governing the new 90 k.m. zone on No. 11 Highway has recently been passed. On motion of Davie and Vousden, letter be received and filed for reference and consideration after the review of the concerns has been completed by the Planning and Design Section and that a copy of the Ministrys letter be forwarded to Mr. Greer. Presented letter from N.V.C.A. advising that the Oro Flood Line Mapping and study has been completed and the final presentation by Cumming, Cockburn & Associates is scheduled for the Water Control Advisory Branch Meeting on Monday, October 5,at 9:30 a.m. The Chairman of the Advisory Board welcomes representation from the Township of Oro to sit in on the presentation and review. . On motion of Davie and Johnson, letter be received and Councillor Stan Vousden, representative from Oro Twonship on N.V.C.A. to attend the meeting on Oct. 5, 1981 and obtain copy of Fill and Flood Line Mapping report. Presented account from N.V.C.A. for the Township's portion for Fill and Flood Line Mapping paid to Crysler & Lathem Limited to August 31, 1981, in the amount of $939.18 (Total Cost 9,391.75 less Federal/Provincial share of 90%) On motion of Davie and Vousden, that the account be paid after a copy of the report of Fill and Flood Line Mapping has been received folllowing the N.V.C.A. meeting on October 5, 1981. Correspondence, Communications, etc., presented as follows: . -MTC - Memorandum re: Compensation Rates for use of Personnel Vehicles. -Domtar Chemicals - Sifto Highway Salt prices - 1981-82. -Copy of letter to Anthea Ashfield in reply to inquiry re: history of lots 8,9,&10 Concession 6. -Copy of letter to Treehaven Golf Course re: Dumping of garbage. -Simcoe County Board of Education - Third Installment due September 30, 1981 in the amount of $427,420.17. -Statement of Payment for County Levy 2nd and 3rd Installment to County of Simcoe, showing discount received of $5,166.91. -D.S. White, Solicitor, letter advising of progress on lands purchased from Mr. Beal for 15/16 Side Road. -Workmen's Compensation Board re: Claim for Brian Benham. -Ministry of Agriculture and Food re: circulating of Drainage Engineer's Report to M.N.R. and letter with respect to numbering of Tile Drainage Debentures. -Secretary-Treausrer, Grandview-Bayview Road Ratepayers Association - new executive officers. - . . . ........ Pg. 241 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 -Copy of letter to Mitchell Square Women's Institute re: Memorial Service to be held at Town Hall, November 8, 1981 at 3:00 p.m. -Lottery License #292079 issued to Oro Township Fire Fighters Association. -Copy of letter from Horseshoe Valley Property Owners Association to County Engineer re: County Road No. 22. -Ontario Municipal Employees Retirement Board - copy of O.M.E.R.S. 1980 Annual Report. -Ministry of Municipal Affairs and Housing - Issue of Background - August 24, 1981 and August 31, 1981. -Minister, M.A. & H. Building Towards 2001 - special Forum Nov. 1-4, 1981. -O.T.C. Parking Committee - annual workshop, October 25 - 27th, 1981. -Survey Plans - 51R-10603. -Raymond G. Poulin - Municipal Administration Workshop - Nov. 6, 1981. -Ministry of Municipal Affairs & Housing - advising that the new Official Plan for Couchiching Planning Area - File #430P-0167 has been partially approved on Aug. 21, 1981. -Ministry of Transportation & Communications & Ministry of Energy- A program for the Demonstration of Propane as a Transportation Fuel in Ontario. -Ministry of Agriculture & Food, Food Land Development - Map showing Tile Drainage systems established and Drainage Systems. -Ontario Humane Society - Monthly Reports for March, April, May, June, July & August -Atomic Energy of Canada Ltd., - News. On motion of Davie and Johnson, Correspondence, Communications, etc., as presented be filed for reference. Presented letter from Barrie & District United Way requesting member of Council and staff and families to attend the 1981 "Campaign Kickoff" Brunch on September 27, 1981 from 10:00 a.m. to 2:00 p.m. On motion of Vousden and Halfacre, that all members of Council who are able to at- tend to do so. Presented invitation to attend the 1981 Champlain Division Annual to be held on October 17, 1981 at the Shanty Bay Community and School Centre at 9:00 a.m. On motion of Davie and Johnson, that Councillor Halfacre to attend on behalf of Council. Presented letter from Simcoe County District Health Unit advising of the Simcoe County District Board of Health meeting to be held on Wednesday, September 23, 1981 at 9:30 a.m. at the Orillia Office, and inviting the Reeve or representative to attend. On motion of Davie and Johnson, that Councillor Halfacre attend the Simcoe County District Health Unit Annual meeting on behalf of Council. Presented petition for interim payment under the Public Transportation and Highway ImProvement Act on expenditures made from January 1 through August 31, 1981, comple- ted in duplicate, Treasurer and Road Superintendent declarations made showing ex- penditures elegible for subsidy as follows: ~ . . . """II Pg. 242 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 Roads @ 55% 15/16 S.R. @ 80% Bridges & Culverts Construction Maintenance Total 223,674.28 282,990.13 506,664.91 102,799.01 102,700.01 10,621.57 3,080.16 13,701. 73 $337,094.86 $286,070.79 $623,165.65 Total Stock & Machinery (DR) as per FBMRA-36 of $29,534.58 apportioned. On motion of Vousden and Davie, that petition for interim payment of subsidy on expenditures made on Township roads in 1981 from January 1 to August 31, 1981 as completed and presented, with Treasurer and Road Superintendent having taken the necessary declaration, be accepted as the total expenditures for that period for a total amount of $623,165.65. The Reeve and Clerk be hereby authorized to sign the petition on behalf of the Corporation of the Township of Oro and Treasurer to forward same to the Ministry of Transportation and Communications. Presented letter from the Hon. George Ashe, Minister, Ministry of Revenue, advising that by Order-In-Council dated August 5, 1981, enumeration has been postponed. This action has been taken to allow the Government to prepare legislation for intro- duction in the Fall Session, to undertake enumeration during Municipal Election year only. Also that additional open houses will be offered in each Municipality and School Board Area, proceeded by an expanded advertising campaign, to coincide with the issuance of Assessment Notices and the return of Assessment Rolls. Letter further advises that other direct services to Municipalities and school boards will also be improved, i.e. speed up of delivery of supplementary assessment. On motion of Davie and Vousden, letter be received and filed and Clerk to obtain further information from Assessment Commissioner of any questions in this regard. Presented letter from J.E.T. LeMay, owner of lots 114,115 and 27, Plan 626, being a proposal for owners between Blackman Blvd., and Beech Ave., of the said Plan 626, to purchase the portion of the Lake Shore Promenade in front of their respective properties. Clerk advised that the said Promenade was dedicated as Public Roads on the original Plan 626. On motion of Davie and Halfacre, Clerk to reply and advise that since the Lakeshore Promenade of Plan 626 is dedicated as Public Highways, Council are not prepared to close up and convey a portion of the said Road Allowance when portions of the Promenade are required as access to lots. Presented letter from Workmen's Compensation Board advising that effective July 1981, the earnillgs maximum for compensation was increased from $18,500.00 to $22,000.00 per person annually. Coverage for volunteer forces is now available from $10,816.00 to $22,200.00 in multiples of $1,000.00. Coverage may also be requested at IImaximum permittedll instead of a specific amount, in this way no change will be necessary in the event of a future increase in the maximum. On motion of Vousden and Davie, that the form to revise the amount of coverage presently in effect for volunteer forces be referred to the Fire Committee to review with Chief of the Township Fire Department. . . . Pg. 243 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 Presented report of Live Stock Valuer, Ernest Bidwell, of Poultry killed by dogs on Lot 5, Concession 1, owned by Marvyn Graham. Report shows 23 laying hens killed and valued at $4.25 each to an amount of $97.75 and 3 hens injured to a value of $2.00 each for an amount of $6.00 to a total of $103.75. Also necessary Affidavit as taken by Marvyn Graham. On motion of Vousden and Halfacre, report of Live Stock Valuer, Ernest Bidwell, accepted, but due to apparent improper precautions taken of the security of the door on the chicken enclosure, Council are only prepared to pay for 50% of the estimate presented by the Live Stock Valuer. Presented letter from Robert Boyce, RR # 2 Hawkestone, offering his service for the position of By-Law Enforcement Officer, should such a position become open and would like to discuss the position with Council. On motion of Vousden and Johnson, that Clerk to reply and advise that his letter will be filed for reference should applications be invited to fill such a position. Presented letter from Chairman - Poppy Campaign, The Royal Canadian Legion, Barrie (Ont. No 147) Branch, requesting assistance with the Annual Poppy Campaign by purchasing a wreath or cross, or spray or by cash donation. Clerk advised that a wreath in 1980 is av~ilable to be used in 1981. On motion of Vousden and Halfacre, that a donation of $25.00 be made to the Royal Canadian Legion, Barrie (Ont. No. 147 ) Branch. Presented letter from Township of Georgina with respect to Volkswagen Canada Ltd., wishing to locate in Barrie and forwardirig- a resolution passed by the Council of Georgina Township requesting that relevant Federal Ministries allow Volkswagen Canada Limited to locate in any area in which the Industry has indicated preference and that the Ministry of Industry and Tourism of the Province of Ontario be requested to support this position and make representation to the Federal Government. Letter requests support and endorsement of the resolution. On motion of Davie and Vousden, that the letter and resolution be placed on file with no action taken. Presented resolution from the Township of Minto as follows: "The Council of the Corporation of the Township of Minto, shall and does hereby demand, that the Federal and Provincial Governments provide, and/or force the Canadian Chartered Banks and other authorized lending institutions to provide farmers and small businessmen with long term operating loans at a reduced rate of interest." And further requesting endorsement and circulation of same to local M.L.A. and M.P. and Ontario Minister of Agriculture and Minister, Department of Agriculture of Canada. On motion of Johnson and Davie, Oro Council would support and endorse the resolution of the Township of Minto. . . . ~ Pg. 244 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 application for Loan under the Tile Drainage Act from Ivan Clar~ for tile drainage work to be undertaken on South Half of Lot "F", Concession 2, an area of 20 acres. Total cost of Drainage System being in the amount of $6,715.00 which qualifies for a loan of $5,000.00 (being 75% of the total cost). Work to be comple- ted in September. Clerk reported that a telephone call had been received from Food Land Development, Ministry of Agriculture & Food, advising that only the allocated amount of $10,000.00 would be available to the Township of Oro in 1981. On motion of Davie and Johnson, that the application for Tile Drainage Loan from Ivan Clark be approved for apportionment of the 1982 allocation and Clerk to advise Mr. Ivan Clark accordingly and advise the Ministry of Agriculture & Food of the application and Council's action of approval. Presented from Secretary-Treasurer, Oro Township Arena Committee, copy of Arena Managers Contract, Assistant Arena Managers Contract and Oro Township Arena Custo- dian Contract for the 1981-82 season. Also advising tJhat pay period to be bi-weekly corresponding with Township pay rolls On motion of Halfacre and Johnson, Arena Managers, Assistant Arena Manager and Arena CusyQdian Contracts as presented be received and Treasurer to arrange the Bi-Weekly pay period to correspond with Township Pay Roll Period. Presented memorandum from Ministry of Natural Resources Huronia District, forwarding Rehabilitation Claim Report form for 1981, requesting same be completed land returned. On motion of Vousden and Davie, Clerk to review same with Road Superintendent and complete and return same. Presented letter from Gail Murphy of the 4th Line of Oro, being a letter of complaint about the condition of Line 4, below Ridge Road. Letter further indicates that the road should not only be graded in A-I condjltion, but also be paved. Road Superinten- dent be advised that the road was probably graded at the same time the letter was received. On motion of Davie and Vousden, Clerk to reply and advise that since receiving the letter, that the 4th line has been graded. Presented letter from Ministry of the Environment forwarding copy of Certificate of Compliance regarding the approval of modifications to existing livestock facili- ties located on Lot 8, Concession 8, issued to Joseph Ambrose Belcourt as Certificate of Compliance # C/B/16/81. On motion of Halfacre and Johnson, Certificate of Compliance # C/B/16/S1 issued to Joseph Ambrose Belcourt for livestock facilities located on Lot 8, Concession 8, be received and placed on file with a copy to Chief Building Official. Presented letter from the Hon. Claude F. Bennett, Minister, Ministry of Municipal Affairs and Housing forwarding guidleines of the Marina and Boating Facilities Pro- gramme. On motion of Johnson and Vousden, letter and copy of guidelines of the Marina and Boating Facilities Programme as presented be received and filed for reference as may be required. Pg. 245 TWENTY-FIRST MEETING - SEPTEMBER 21, 1981 . Presented letter from Oro Township Hoticultural Society being an invitation to all members of Council and Spouses to attend the Annual Awards night on October 5, 1981 at 6:30 p.m. On motion of Halfacre and Johnson, Clerk to reply and advise that all members of Council and their spouses will be attending. Presented letter from A.M.O. with respect to sponsoring of two heritage services for Municipal Politicians and Staff as well as Local Architectural Conservation Advisory Committee (LACAC) members, to be held Saturday, October 24, 1981 in Kingston, and Saturday, November 7, 1981 in Cambridge. Also registration form for same. On motion of Vousden and Johnson, letter be received and filed as no member of Council or staff will be attending. Presented from MaCauley,Lipsom & Joseph, Barristers & Solicitors, Notice of Sale Under Charge of Mortgage, of Lot 81, Plan M-9. Notice being forwarded to the Township as having an interest namely taxes. Clerk advised that a letter had been forwarded to the Solicitors advising that the taxes for 1981 had not been paid. Total amount to September 30, 1981 being $149.00. On motion of Vousden and Johnson, Notice of Charge of Mortgage and action taken for- warding amount of taxes due be accepted and Clerk to follow any necessary procedures . in this regard. Presented letter from Ontario Hydro, addressed to the Reeve with respect to South- western Ontario Plan Stage Study, requesting written comments on the study on com- ment for enclosed. On motion of Johnson and Vousden, letter be received and filed, no action taken. Presented letter from Paul Merrick, Solicitor requesting a By-Law be passed dedica- tion Block IIGII as a Public Highway on Plan M-8, Block IIGII being the one foot reserve. As result of the request a draft By-Law to dedicate Black IIGII & IIHII as Public Highway both being one foot reserves on Plan M-8 was presented and after consideration, a By-Law to dedicate Block IIGII & IIHII, Plan M-8 as Public Highway was on motion of Vousden and Johnson, introduced and numbered as By-Law No. 1240/81 and read a first time. On motion of Davie and Johnson, By-Law No. 1240/81 read a first time be read a second time. On motion of Davie and Halfacre, By-Law No. 1240/81 read a second time, be read a third time. On motion of Vousden and Johnson, By-Law No. 1240/81 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and Clerk to forward copy of By-Law to Solicitor as requested. . Deputy Reeve Davie brought to the attention of Council the matter of 20 foot right-of- way between Plan 1291 and Plan 935 which had been referred to Township Solicitor as to ownership of same. David S. White advised that the 20 foot right-of-way is regis- tered in the name of George Kirkpatrick. . . . Pg. 246 TWENTY-FIRST MEETING - SEPTEMBER 21~ 1981 On motion of Davie and Johnson~ that the President of the Grandview-Bayview Ratepayers Association be advised that the Township Solicitor on searching the title finds that the 20 foot right-of-way is registered in the name of George Kirkpatrick . Councillor Johnson reported on his attendance at meetings of the Bass Lake Ratepayers Association. On motion of Davie and Johnson~ that Linda Wismer to now be classified as permanent staff and that her salary be increased by $300.00 from $9100.00 to $9400.00 annually effective October 1~ 1981. Several other items of business were brought to the attention of Council and left over for further review or to be dealt with at a Committee of Council meeting. On motion of Vousden and Johnson, adjourn to meet again on Monday~ October 5, 1981 at 9:00 a.m. Reeve - R.S. Arbour