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06 05 1981 Council Minutes ~ . . . ~ Pg. 173 COUNCIL CHAMBERS - JUNE 15, 1981 FIFTEENTH MEETING Council met pursuant to adjournment with all members present. Reeve R.S. Arbour in the chair - meeting opened with prayer. The minutes of the last regular meeting of June 1, 1981 were on motion of Johnson and Vousden, confirmed as printed and received. Presented copies of letters forwarded as instructed at the last regular meeting to: Russell,Waite,Christie & Miller - forwarding resolution of Council retaining the firm to represent the Township of Oro at the O.M.B. Hearing, scheduled to start on July 6th, and the W.D. Russell, Q.C. of the firm act for the Township. Stewart, Esten, Solicitors advising that the firm of Russell,Waite,Christie & Miller had been retained to represent the Township at the O.M.B. Hearing for Official Plan Amendment No. 12 and Restricted Area By-Law No. 1213/80. W.J. Bateman advising that he had been appointed to fill the vacancy on Oro Planning Board for the balance of the year, term expiring January 1, 1982; also copy of letter to all other persons who had applied and consented to serve on Oro Planning Board, advising that W.J. Bateman had been appointed. Head Traffic Section, Ministry of Transportation and Communications - forwarded copies of letters received from CORA, with respect to better marked signs to in- dicate over-passes on No. 11 Highway and matter of parking on No. 11 Highway shoulders, particularly across from Northwind Restaurant. Lloyd George, President, Central Oro Ratepayers Association, CORA, that Executives attend Committee of Council meeting to be held on June 11, 1981 in response to his letter requesting a meeting with Council. City of Kingston - endorsing resolution of the City with respect to establishing of a National Holiday to commemorate Sir John A. MacDonald, the first Prime Minister of Canada. Program Secretary, Lake Simcoe-Couchiching Strategy - advising that Councillor Stan Vousden will be attending meetings on behalf of the Township of Oro. Stewart, Esten, Solicitors - attention D.S. White with respect to unopened Road Allowance between Lots 5 & 6, Concession 13. Chris Martin, Hawkestone, Ontario - advising that he had been appointed by Council as Harbour Manager for Hawkestone Wharf. On motion of Vousden & Halfacre, copies of letters as presented and forwarded ac- cepted as satisfactory. Presented letter from Chairman, Oro Township Arena Committee, with respect to Rock Recording Concert promoted by Northfork Studio Productions, showing costs absorbed by the Arena Board for Electrician costs involved and cleaning up after the Concert and dance as follows: ~ . . . """'III Pg. 174 FIFTEENTH MEETING - JUNE 15, 1981 (Con't...) Hastings Electric - service charge and cost of 2 100 amp. fuses Miller Marking Services - power sweeping & srubbing floors after concert Ontario Hydro - a set fee agreed to by Mr. Frank Lepschi $ 40.00 50.00 40.00 Total $130.00 On motion of Johnson and Vousden, that costs as received from Arena Board in the amount of $130.00 be applied to the cheque deposited by Frank Lepschi, Northfork Studio Productions, along with Council's charge for License fee in accordance with By-Law No. 992, in the amount of $250.00 both of which are to be deducted from the $500.00 cheque deposited and Treasurer authorized to return the balance in the amount of $120.00 with letter of explanation showing the deduction amounts. Presented letter from D.S. White, of Stewart, Esten, in reply of Township letter of May 22, 1981, with respect to letter received from Solicitor for Robert Ryder, Lot 16, Concession 2, regarding reconstruction of 15/16 Side Road and possible affect same may have on his property during Spring run-off or rain storm. Solicitor requests further information and flood plane mapping if same is available as in his opinion it appears that Mr. Ryder may have a possible claim for compensation on present information received. Also presented Road Superintendent's report re- garding the reconstruction of 15/16 Side Road in the Area in question which had been presented to Committee of Council on June 11, 1981. On motion of Halfacre and Vousden, Clerk to reply to Solicitor's letter and for- ward copy of the Road Superintendent's Report and advise that the Nottawasaga Conservation Authority are presently completing the Fill & Flood line mapping for Willow Creek~ithinthe Township of Oro, which includes a portion of this Area, and that this report is to be available by the end of June, which can then be made available. Presented letter from B.P. Canada enclosing copy of Consumer Sales Agreement and Consumer Sales Agreement Rider, duly signed by the Township of Oro and B.P. Oil Limited. On motion of Vousden and Davie, letter and Consumer Sales Agreement and Consumer Sales Agreement Rider, be received and filed for all necessary reference. Presented letter of approval fromMinistryof Transportation and Communications for Tenders accepted by Council and returning original Tenders. 81-01 Pollard Bros. Ltd., Pollard Bros. Ltd., Canam Oil Services Liq. Calcium @ 148.59 per F.E.Tonne Bulk Flake @ 148.59 II II II Non Asphaltic Oil @ $0.534 per gal. $22,228.50 14,859.00 16,020.00 81-02 E.A. Davey Gravel Co. Limited Pit Run Gravel @ 0.83 $22,410.00 ~ """'II Pg. 175 FIFTEENTH MEETING - JUNE 15, 1981 (Con't...) . 81-03 1) Robert E. Young Construction Ltd., 2) 3) " " " " 4) II " 5) " " 81-04 1) McKean Quarries Limited 2) " " 3) " " 4) " " 5) " " . 81-05 Disher Farrand Ltd. 81-06 E.S. Hubbell & Sons Limited 5/8 Crushed Gravel @ 1.35 C.Y. Sub-approval @ 1.30 c.y. Stockpile 4000 C.y. @ 1.00 c.y. Load off Belt @ 0.88 c.y. Sub-approval @ 0.84 c.y. Overhaul @ 0.11 (per c.y. per mile) $35,100.00 (33,800.00) 4,000.00 880.00 (840.00) Crush,Load,Haul & Apply to Construction Site @ 1.42 c.y. 17,750.00 Supp & Apply SP 6 @ 1.09 gal. 48,505.00 " " Sand @ 6.25 Ton 10,175.00 " " RS 1K Emulsions @ 1.05 gal. 29,194.20 Supp & Apply HL4 Stone @ 9.95 ton 6,129.20 Supp & Apply Class I Chip @10.20 ton 3,284.40 97,287.80 Supply & Place HL4 Asphalt @16.50 62,700.00 Supply Culverts & Pipe as per Tender to a total of 7,968.85 On motion of Vousden and Davie, letter of approval of Tenders, by M.T.C. as pre- sented be received and placed on file along with Tender forms for each. Presented copy of Oro Summer Day Camp approved and signed and showing the initial payment, of the approved total payment for $6,348.00, to be 70% which is in the amount of $4,444.00. Clerk advised that a separate account had been set up in the Canadian Imperial Bank of Commerce, Orillia. On motion of Halfacre and Vousden, copy of approved project for Oro Summer Day Camp be received and filed for reference and Treasurer to deposit the payment when received into the Special Account. . . . . Pg. 176 FIFTEENTH MEETING - JUNE 15, 1981 Presented proposed Plans of overpass on No. 11 Highway at Line 9, and copy of Notice to be published in the local newspaper by the Ministry of Transportation and Communications with respect to this flyover and advising of Environmental Study Report as required under Environmental Assessment Act. Clerk advised that the Ministry requires a resolution of Council being in Agreement with the pro- posed plan as presented and a further resolution that Council are prepared to accept the overpass approach once it has been approved as completed. On motion of Halfacre and Johnson, that Oro Council after reviewing the pro- posed plans for the Highway flyover at line 9, Township of Oro, are in agree- ment with the plan as presented, and Project Manager, Planning and Design Section, Ministry of Transportation and Communications be advised accordingly. On motion of Davie and Vousden, Oro Council are agreeable to accept the road, being the fly-over at Line 9, Township of Oro, once it has been completed for assumption into the Township Road System, namely the approach from Line 9, and the road on the Bridge Structure for snowplowing and sanding and maintenance of the road. Committee of Council recommendations were further considered and the following resolutions were passed. On motion of Halfacre and Davie, that report of Park Chairman be received and the Wash Basin in the Ladies Washroom at Memorial Park be replaced by Ray Campbell according to his contract proposal for a total amount of $78.00. And, further that the persons involved causing the damage report to the Park Supt. for three, 8 hour periods, to compensate for the damage. The matter of the Park Lots on Plan 1488 were again considered by Council, with respect to clean up and fill, etc. On motion of Davie and Halfacre, Oro Council having made a recent inspection of the site, Lots 138,139, 143 & 144 of Plan 1488, agree to install a culvert and fill thereon for an entrance to the site off Mariposa Road, and upon the Associa- tion clearing of the stumpage to the Township satisfaction, the Township agrees to supply/sufficient fill for the stumped area, over an extended period of time, in an effort to render the site more visually acceptable. The recommendations of Committee of Council with respect letter and presentation by Paul Hickey requesting permission to operate a Flea Market on Lot 9, Plan 1441, during June,July,August and Labour Day Weekend in 1981, was further considered and the following action was taken: On motion of Davie and Halfacre, that Oro Council authorize Mr. Paul Hickey to operate a Flea Market on Lot 9, Plan 1441, during the months of June,July, August, and Labour Day Weekend, excluding Sundays, in 1981 only, subject to Commercial Operators on Plan 1441 and Commercial Operators adjacent to Plan 1441 having no objection to this venture and that Mr. Paul Hickey supply a letter to Council signed by each of the Commercial Operators involved. ~ ~ Pg. 177 FIFTEENTH MEETING - JUNE 15, 1981 (Con't...) . The recommendations of Road Superintendent's Report to Committee of Council on June 11, 1981 were further considered. Proposed estimates to Grub, Clear and Haul stumps, trees and rocks from 15/16 Side Road from Line 4 to Line 7, approximately 3 miles, which had been considered by Committee of Council were again reviewed as received from: Morris Shelswell Excavating & Grading Limited Law Construction Limited Stewart Construction Co. Limited $15,680.00 18,900.00 31,240.00 On motion of Davie and Vousden, that the quotation Excavating & Grading Limited to Cut-Grub-Clear and and rocks from 15/16 Side Road from Line 4 to Line $15,680.00, be accepted. of Morris Shelswell Haul all stumps, trees 7 for a total sum of The matter~t:purchasing a 18 ton trailer with installation of air brake package on the Township Truck, complete for $7,500.00 was again considered. M.T.C. approval may only be approved after a six month period from date of purchase. . On motion of Vousden and Johnson, that the Township of Oro purchase one used 18 ton trailer from Allied Trailer Equipment, Beamsville, Ontario, for a total price of $7,500.00 which shall include the installation of the air brake package and hitch attached on the Township Truck. And, further that approval be requested from the Ministry of Transportation & Communications for subsidy of same after six months from the date of purchase, which is applicable for used equipment. The request to the Ministry be forwarded im- mediately upon purchase in order to have subsidy approved in 1981 Road Program. The recommendations of Committee of Council with respect to pumping out of Septic System at Oro Memorial Park was again brought to the attention of Council. On motion of Halfacre and Davie, that Lloyd Squire, Oro Septic Services be requested to pump out the Septic Tank at Oro Memorial Park after July 15, 1981 and prior to August 1, 1981. . Presented copy of Notice placed in the Barrie Examiner and the Orillia Packet for the Ontario Municipal Board Hearing on Amendment No. 12 and Restricted Area Zoning By-Law No. 1213/80. Notices of Hearing were forwarded by first class mail to 186 persons and agencies with respect to Referral of the Official Plan and to all persons objecting to the Zoning By-Law No. 1213/80, as well as persons who had requested Notice of Hearing and all Ministries and Agencies as required by the Ontario Municipal Board. Clerk also reported that the Solicitor for the Township is reviewing the materials and documents with respect to the Hearing and has been at the office on two occasions to review the file with the Planning Administrator. ~ ~ Pg. 178 FIFTEENTH MEETING - JUNE 15, 1981 (Can't...) . On motion of Davie and Johnson, copies of Notices and report of Clerk in this regard accepted as satisfactory. Presented copy of lettel~uadrant Development with respect expiry date of Bank Letter of Credit which is August 9, 1981. On motion of Halfacre and Vousden, copy of letter as presented and action taken accepted as satisfactory. Presented joint report of Fire Chief and Chief Building Official following the inspection of the property of Mr. R. Hunt, Part Lot 21, Concession 6, as directed by Council at a meeting held on May 4, 1981. The inspection being a requirement of a resolution passed at that meeting. Mr. R. Hunt has made some additions to the application for re-zoning to the original application P5/81 dated June 5, 1979. A sketch of the property is on file~ but an UP- dated survey plan has not been received. A Survey Plan or "R"Plan is required for reference as in an amending By-Law to re-zone the property. . On motion of Davie and Halfacre, that the joint report of Chief Building Official and Fire Chief as presented, be received and Mr. R. Hunt be advised that Ora Council would be prepared to consider the re-zoning once a Survey Ref. Plan showing all buildings on the property and boundries has been prepared and presented to Council along with a letter from Simcoe County District Health Unit advising that the present system is sufficient for the 3 units occupied and what requirements will be necessary after the re-zoning for Commercial portion. Presented from Editor, Canadian Books in Print, questionnaire with respect to print out for Books published by Township of Ora - Story of Ora and Kith 'n Kin. On motion of Vousden and Johnson, Clerk to complete questionnaire as present- ed and return same. The Planning Administration was present at 1:00 p.m. to review planning and development matters. The following was presented: Committee of Adjustment Notices of Hearing additional to those presented June 1, 1981, Submissions B8/81 - Walewski & A2/81 - Allen. Ministry of Housing, questionnaire regarding the use of Development Control By-Laws passed under Section 35(a) of The Planning Act. Ministry of Housing, C.P.A.B., confirming results of May 22, 1981 meeting with regard to terms of reference proposed for the Official Plan review for the area north of Highway No. 11, and the status of the grant request. . Letters from R.K. Hastings requesting information pertaining to By-Law No. 1236/81, response explaining the purpose and effect of the By-Law and return correspondence withdrawing any objection to By-Law No. 1236/81. Letter from R. Bradley in support of By-Law No. 1236/81, and offering com- ment in respect to the Site Development Control Agreement. Letter from S.C.B. of Ed. indicating no objection to By-Law No. 1236/81 Presented Clerks Certificate as required under Section 35(27) of The Planning Act dated June 12, 1981, certifying that By-Law No. 1236/81 has come into full . . . Pg. 179 FIFTEENTH MEETING - JUNE 15, 1981 (Con't...) On motion of Halfacre and Johnson, that correspondence be placed on file. Presented Communications, Correspondence, etc., as follows: Assessment Review Court - Notice of Hearing to be held in the Council Chambers, July 7,8,9, 14, & 15th, 1981. Employment Development Branch, forwarding information and registration forms for the Leadership Training Workshops offered by the County of Simcoe Recreation Department. Memo from Association Steering Committee of AHO, ACRO and ROMA, inviting ideas concerning the process, comments should be received by the Committee prior to June 15, 1981. Rural Ontario Municipal Association (ROMA) urging attendance of members at Founding Conference to be held at the AHO Conference in August. Simcoe County Board of Education advising that the office will be closed July 1st to 5th, 1981 due to nature of maintenance work and would ask that cheques in pay- ment of the second quarter be post-dated and forwarded prior to June 30th to avoid delays of receipt. Presented memos from Norman Cryderman and Phillip Smith giving permission to the Township to enter upon Lot 6, Plan 1501 to shape drainage ditch which serves as a water course. Permission had been requested by Council in a letter forwarded September 20, 1980. Copy of Raffle Lottery License #292075 issued to Shanty Bay Mould Fuels and No. 292076 issued to Georgian Sport Fastball Team. Ministry of Intergovernmental Affairs copies of Background May 18th and May 25th. Correctional Services Canada - opening of warehouse and showrooms in Kingston from where COR CAN products are distributed. Ministry of Natural Resourses - District Release - May 29, 1981 with respect to Spring Deer Surveys completed. Minutes of Oro Township Community Arena Committee meeting held May 6th, May 19th, and June 3rd, 1981. Murray Ross, M.T.C. - memo and copy of Police report with respect to accident on Ramp, Line 3 overpass, March 31, 1981. Green Birch Beach Ratepayers Association with respect to Sring meeting and request- ing attendance of Council representative and Clerk's reply. Allan K. McLean, M.P.P. forwarding copies of 1981 Budget in Brief. Ministry of Housing - Newsletter - Vol. 7, No.5 - May 21, 1981. Association of Aquatic Personnel of Ontario - Re: Membership. Landscape Ontario Horticultural Trades Foundation - Publication on Role of Plants in modifying our Environment. County of Simcoe Recreation Department - Schedules of Day Camp and Water Safety Programme Conducted by County of Simcoe Recreation Dept. - Summer 1981. OMERS Update - No. 13, May 1981. N.V.C.A. - Minutes of Executive Committee, May 6th, Water Control - Executive June 3, 1981. Full Authority - May 13/ 81 - Water Control Advisory Board - Forestry and Land Use Advisory Board- Information and Education Advisory Board. Ontario Municipal Management Development Board - Quarterly Report, May 1981. On motion of Davie and Halfacre, correspondence, as presented be placed on file for reference. ~ . . . ..... Pg. 180 FIFTEENTH MEETING - JUNE 15, 1981 (Con't...) Presented letter from Information Orillia to raise funds for their continuing operation. Advising that at least $5,500.00 is needed to the end of 1981 and a similar amount for the first four months of 1982. On motion of Davie and Vousden, letter be received and filed, no action taken. Presented letter from Chairman, Ontario Special Olympics Inc., appealing to Council to play a vital role and support in the sport programs for Mentally Re- tarded Athletes. On motion of Davie and Johnson, letter be received and filed with no action taken. Presented circular memo from Children's Services Planning Office advising of a four day meeting to be held on June 22, 1981, at Cundles Heights School for the purpose of establishing the Simcoe County Association for Children's Services which will provide a means for the voluntary co-ordination of Children's Services in the County, and extending invitations to attend. On motion of Davie and Vousden, letter be received and filed for reference. Presented letter from City of Mississauga forwarding resolution #248, passed at a meeting of City Council held on May 11, 1981, with respect to advising the Premier of Ontario of the concern of the City of Mississauga regarding the Hearing and Disposition of Assessment complaints by the Assessment Review Court and County Judge and requesting the Province to enact the recommendations of the Ministry of the Attorney General concerning the Amendment of the Assessment Act regarding same. Letter further rtfqtl~s'"ts endorsement of the resolution. On motion of Davie and Johnson, that Oro Council endorse the resolution of the Council of the City of Mississauga with respect to Hearing/Dispositions of Asses- sment Complaints and Clerk to advise all parties named in the last paragraph of the said resolution accordingly. Clerk advised that the Liquor License Board require a resolution of Council with respect to Special Occasion Permit for Jarratt Community Hall. On motion of .Vousden and Halfacre, Oro Council would have no objection to the issuing of a Special Occasion Permit for Jarratt Community Hall as renovations have now reached substantial completion. Presented from Ontario Hydro, copies of Southwestern Ontario Plan Stage Study on evaluation document dealing with alternative plans for expanding the bulk power transmission system in South western Ontario. Also a short summary of the same. On motion of Vousden and Johnson, that the Southwestern Ontario Plan Stage Study be received and filed for review until notice of public meeting in the area is received. Ministry of Natural Resources forwarding Study of Shoreline Flood Elevation Study of Lake Simcoe and Lake Couchiching. ,.... . . . ..... Pg. 181 FIFTEENTH MEETING - JUNE 15, 1981 (Con't...) On motion of Halfacre and Johnson, report be received and presented to Councillor Vousden for review prior to meeting of June 19, 1981. Presented letter from MInistry of Transportation and Communications signed by the Hon. James Snow with respect to study by the Municipal Transportation Energy Advisory Committee and questionnaire in this regard which is requested to be completed. On motion of Vousden and Davie, that the questionnaire be reviewed and completed by the Road Superintendent and Clerk. On motion of Davie and Johnson, that a representative of the Ministry of Natural Resources be requested to attend a meeting of Council with respect to Open Deer Season, in particular within the Township of Oro. Presented Resolution from the Town of Tecumseh to petition the Federal Government to take immediate steps to lower interest rates being charged on loans and Mort- gages, and to implement controls to combat inflation. On motion of Halfacre and Johnson, that Council of the Township of Oro endorse the resolution of the Town of Tecumseh and copy of endorsement be forwarded. AMO and local member of Parliament and the Town of Tecumseh. Motion lost. On motion of Davie and Vousden, that Clerk to complete the voting acreditation form for AMO, when received and that the delegates presently registered to attend be the voting delegates fro the Township of Oro. On motion of Vousden and Johnson, that a new drum be purchased for the Nashua 1220 photo copier. On motion of Johnson and Vousden, that three plaques for presentation to past Reeves be ordered from Hake Trophies. Re-presented letter from Hastings County Flood Relief Fund and the following action was taken. On motion of Davie and Vousden, that the letter be placed on file with no action taken. On motion of Vousden and Halfacre, adjourn to meet again on Monday, July 6, 1981 at 9:00 a.m.