02 16 1981 Council Minutes
COUNCIL CHAMBERS - FEBRUARY 16, 1981
Pg. 61
SIXTH MEETING
. Council met pursuant to adjournment, all members present.
The minutes of the last regular meeting were on motion of Vousden and
Arbour, confirmed as printed and received.
The matter of money collected by Simcoe Side Ratepayers for wood from park
lots as set out in resolution of February 2nd was further considered with
the fOllowing action taken.
On motiDn of Halfacre and Arbour that the money collected for wood sold by
the Simcoeside Ratepayers Association be held by the Association for clean up
purposes for which Council hold the Simcoeside Ratepayers Association
responsible and Clerk to advise accordingly.
Presented copies of letters forwarded as instructed at the last regular
meeting to:
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Simcoeside Ratepayers re: Lots 138, 139, 143 & 144, R.P. 1488;
rt,inistry of Culture & Recreation re: Recreation Committee;
Walter Humphries re: Assessment & Appeal Procedure;
M.T.C. re: Tender Call for 6 ton truck;
Examiner, Packet & Commercial News - placing tender ads;
M.T.C. advising of Roads Department remuneration;
Min. Culture & Recreation re: Assessment & Appeal procedures;
N.V.C.A. re: account for Flood Line Mapping;
Small Craft Harbours Director re: Government Docks;
M.N.R. re: gravel extraction, additional tonnage, Township Pit;
C.O.R.A. re: sand stock pile, 15/16 Side Road, County Road 11;
North Simcoe Soil & Crop Association, forwarding grant;
Stewart, Esten re: Road Allowance, Lots 5 & 6, Concession 13;
Hawkestone Trustees re: 1981 Budget;
C.P. Hotels re: overpayment of ROMA accommodation;
M.I.G.A. re: surety bond coverage;
M.N.R. Parks Branch re: Oro Memorial Park;
On motion of Vousden and Davie, letters forwarded as presented found
satisfactory, copies be placed on file.
Mr. Lloyd Squire was present at 10:30 a.m. with respect to a request for an
extension to his present sludge lagoon system on W~ Lot 17, Concession 7.
The matter was discussed with Council at some length and it was left that
Council would visit the site early in spring and that Mr. Lloyd Squire prepare
and outline the draft proposal on the site plan of the present lagoon
system for presentation to Council.
Presented correspondence, communications, etc. as follows:
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Lottery Licence #292070 issued to East Oro Parents in Action;
Ministry of Intergovernmental Affairs, advising that the 1~% penalty
ceiling on tax arrears is under review;
Tilsonburg Public Library, interest survey re: formation of a small
library association;
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SIXTH MEETING (Cont'd) FEBRUARY 16, 1981
Pg. 62
Good Roads Association January newsletter;
O. Reg. 936/77 made under the O.M.E.R.S. Act;
N.V.C.A. minutes;
Ministry of Intergovernmental Affairs, Background newsletter;
Ontario Horticultural Association, 75th Anniversary activities;
Registry Office, copy of Plans 51R-10087, 51R-10071;
Souvenir Canada, re: Municipal Commemoratives, etc.;
Salvation Army, receipt and appreciation of grant;
Ministry of Treasury and Economics, 3rd Quarter Provincial Finances;
Butler Building, Winter maintenance circular;
Allied Chemical, Year End Report;
Ministry of Environment, legacy newsletter;
Ministry of Housing - newsletter - Vol. 7, No.1 - January 26, 1981;
Ministry of Natural Resources, copies of letters to Twin Lakes Motor Club
re: sanctioned auto mobile races Land Use Permit No. 65405 and Bass Lake
Snowmobile Club re: snowmobile races Bass Lake, Land Use Permit No. 65413.
Letter advises that areas after inspection following the races, had been
found in good condition;
Pan Axion Autonetics Ltd. re: 1981 Canadian Almanac and Directory.
On motion of Davie and Halfacre, that correspondence, communications, etc.
as presented be received and filed for reference.
Clerk advised that as a result of review of the Annual Returns for
Expenditure on Roads in 1980, M.T.C. advised that further request for approval
for two items are required as follows:
1. Approval for winter sand re-mix was for 1000 cu. yd. actual 1600 cu. yd.
at cost of 0.25~.
2. Approval for contract of R.E. Young to crush, toad, haul and apply
was for 26,000 cu. yds. which applied to road maintenance. An amount
of 21,898 cu.yds. was crushed, hauled, loaded and applied by
Robert E. Young on 15/16 Side Road under construction for which approval
had not been formally requested for approval.
On motion of Vousden and Davie that further to approval requested and received
to re-mix approximately 1000 cu. yds. of sand at .25~, Oro Council would
request approval to re-mix an additional 600 cu. yds. since upon re-mixing of
the sand stockpile, a total of 1600 cu. yds. was remixed at .25~ per cu. yd.
On motion of Vousden and Arbour, Oro Council would request an extension to
the original approval to crush, load, haul and apply, crushed gravel of
approximately 26,000 cu. yds. Contract #80-01, awarded to Robert E. Young.
Additional request of approval being for an amount of up to 21,898 cu.yds.
which was crushed, loaded, hauled and applied on 15/16 Side Road under
construction.
Presented copy of letter to Ministry of Natural Resources forwarding application
to increase annual tonnage limit extracted from Township Gravel Pit and
approval from Ministry of Natural Resources advising that the approved
new tonnage limit will be 82,000 tonnes (90,000 tons).
On motion of Davie and Vousden, copy of letter and application for increase
in tonnage and approved increase tonnage to 82,000 tonnes (90,000 tons) be
accepted as satisfactory.
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SIXTH MEETING (Conti d) FEBRUARY 16, 1981
Pg. 63
Presented letter from Orillia Public Library in reply to Township letter of
January 20, 1981 forwarding resolution of Council advising that Oro Council
are prepared to match the Library Grant subject to the Barrie and Orillia
Library Boards accepting the matching of the grant and sign a contract
accordingly. Orillia Public Library Board advise in their letter that according
to their letter of December 30, 1980 the contract is equivalent to the provincial
grant plus local tax funds amounting to 1.1 times the Provincial Grant.
A signed contract by Chairman of the Orillia Board and Secretary is enclosed
for the Township signatures.
On motion of Halfacre and Davie, that a letter be forwarded to the Orillia
Public Library Board advising that Oro Council are not prepared to enter
into an agreement other than that of matching the Provincial Library Grant
which the Barrie Public Library Board has accepted.
Presented letter from L. E. Clark, P. Eng., Secretary Barrie Suburban Road
Commission, in reply to Township letter of January 21, 1981 requesting
confirmation of certain matters discussed at a meeting held on January 13, 1981
at the County Administration Building with members of Oro Council and Executives
of Ratepayers Association.
On motion of Halfacre and Davie, letter of reply confirming the six items in
Township letter of January 27, 1981 and two further items which the Barrie
Suburban Road Commission is agreeable to, be received and copies of Township
letter and letter in reply from the Barrie Suburban Road Commission be forwarded
to the Oro Station Ratepayers Association and Shanty Bay Ratepayers Association.
Presented letter from Secretary, Jarratt Community Hall Board advising that the
account for the addition of a furnace room to Jarratt Community Hall has now
been received and part of same has been paid, but in order finish paying
of the account the $1,100.00 authorized by Council will be required. Upon
payment of this account all invoices can be presented in order to apply for
further grant under C.R.C.
On motion of Vousden and Arbour letter be received and Treasurer authorized
to forward cheque in the amount of $1,100.00 as authorized by resolution of
Council passed at a meeting held on August 5, 1980 of which the Jarratt
Community Hall Committee was advised on August 7, 1980.
Presented letter from D. S. White, Solicitor, enclosing copy of
Instrument No. 726522 being a conveyance of land purchase from William R.
Marshall and Lois Y. Marshall for parcel of land for road purposes
15/16 Side Road, being part of Lot 6, Conc. 4 (Part 1, Reference Plan 51R9589).
Also account for professional service regarding same to a total of $281.40.
On motion of Davie and Vousden letter and Indenture registered as Instrument
No. 7265-22 for parcel of land for Road Purposes according to Part 1 of
Reference Plan 51R-9589 (Part Lot 6, Conc. 4) be received and filed and
Treasurer authorized to issue cheque in payment of professional services
for the transaction to a total of $281.40 to Stewart, Esten and same be
added to February road accounts.
Presented letter from Subsidies Branch, Ministry of Intergovernmental Affairs,
advising that a cheque in the amount of $4,158.90 will be forwarded to
the Township of Oro in payment of M.T.C share of engineering fees for
mutual drain, Lot 21, Concession 11, being the drain formerly petitoned
by the Ministry of Transportation and Communications and advised that payment
has subsequently been received.
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SIXTH MEETING (Contld) FEBRUARY 16, 1981
Pg. 64
On motion of Davie and Vousden, letter be received and placed on file for
reference, payment acknowledged as received.
Presented letter from Manager, Field Service Branch, Ministry of Intergovernmental
Affairs requesting information as outlined in the provisions of Section 233(3)
of the Municipal Act in respect to the review of surety bond coverage on
the Officers of the Municipality. Also Clerks reply forwarding the information.
On motion of Halfacre and Vousden, copy of letter and Clerkls reply be received
and placed on file.
Presented letter from Maritime Life Assurance Company enclosing copy of
letter sent to Employer Registration Division, Canada Employment and Immigration
Division to support application for premium reduction with respect to
weekly indemnity and long term disability plan of the Township of Oro with
Maritime Life Assurance Company.
On motion of Davie and Vousden letter and copy of letter as presented be
received and filed for necessary reference.
Presented copy of letter from Doug Lewis, M.P. Simcoe North, to Regional
Director, Small Craft Harbours Branch, Fisheries and Oceans with respect
to Government Wharf at Carthew Bay and letter from Small Craft Harbours
Branch, Director Advising of 5 year costs of maintenance of the wharf at
Carthew Bay in the amount of $65,885.71.
On motion of Halfacre and Vousden, Clerk to write to Small Craft Harbours Branch
to determine the dollar ceiling limit on "minor maintenance" and reinquire in
respect to other financial requirements as may not be covered by "minor
maintenance" such as payment of the Wharfinger, etc., and what percentage
of fees collected by a Wharfinger or Harbour Master must be turned over to
the Small Craft Harbour Branch.
Presented resolution and request for endorsement from the Regional Municipality
of Hamilton-Wentworth. Operative clauses of resolution recommend more
stringent penalties for the use of firearms in the commission of crime
and invocation of the death penalty without appeal for the murder of a
policeman with a firearm.
On motion of Davie and Vousden, that OroCouncil endorse the resolution of
the Regional Municipality of Hamliton-Wentworth and a copy of this
endorsement be forwarded as requested to the Attorney General of the Province
of Ontario as well as the Minister of Justice for Canada. Motion carried.
Presented letter from Howard Campbell, Chairman of the 1981 International
Plowing Match Traffic Committee requesting the Township of Oro's assistance
in removing temporary culverts and cover fill utilized on the east side
of Highway 93 and on 15/16 Side Road for plowing match parking sites.
On motion of Davie and Vousden that Oro Council authorize the Roads Superintendent
and Roads Department to undertake the removal of temporary culverts and
cover fill on 15/16 Side Road in connection with the 1981 plowing match.
Traffic Committee Chairman to be advised accordingly. Oro Council are not
prepared to authorize the removal of culverts on M.T.C. property on
No. 93 Highway.
SIXTH MEETING (ContJd) FEBRUARY 16, 1981
Pg. 65
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Presented letter fromR. G. Morris, Solicitor, acting on behalf of
Mrs. Juta Arike, requesting any information as may be available regarding
a 1966 motor vehicle accident at the 5th Line and Lakeshore Road.
On motion of Davie and Vousden, Clerk to check the files and if any information is
found to report same to Council.
Presented copy of Wolf Bounty Claim as applied for by David Cameron and
forwarded to Treasurer of Simcoe County.
On motion of Halfacre and Arbour application for wolf bounty for David Cameron
as presented and forwarded accepted and copy be placed on file for reference.
Presented letter from Hon. Reuben Baetz, Minister of Culture and Recreation
announcing the re-opening of the WintarioCapital Grants program and
restructuring of the grants criteria.
On motion of Arbour and Davie, that letter be received and placed on file,
with copy forwarded to the Secretary of the Community Arena Committee.
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Presented Report No.7 of the Simcoe County Planning and Development Committee
with respect to Bill 141, being proposed amendments to the Fire Marshall's Act.
On motion of Davie and Vousden, that report be received and placed on file
with copies forwarded to the Fire Chief and Chief Building Official with a
request to report back to Council with their recommendations.
Presented registration information regarding a one day seminar to be held
in Orillia on March 11, 1981 regarding educational needs and opportunities
for municipal officials.
On motion of Davie and Arbour that information be placed on file and Clerk be
authorized to attend if he so desires.
Presented request from Oro Agricultural Society for a grant to assist in
financing the 1981 Oro World's Fair. Also presented Societyls cheque in
payment of Annual Fairgrounds facility rental.
On motion of Vousden and Halfacre, that Oro Council authorize a qrant to
the Oro Agricultural Society for 1981 in the amount of $900.00, to be paid
after August 1, 1981. Council further authorize the use of the 3 bays
of the garage from Wednesday evening, September 23rd through Saturday,
September 26, 1981 and that all necessary arrangements in this regard be
made with the Township Road Superintendent.
Treasurer pursuant to clause 5 of By-law No. 1227/81 and Section 389(d) of
The Municipal Act, R.S.O. 1970, chapter 284, as amended, presented
"Statement of the Treasurer" prepared according to Schedule "D" of By-law
No. 1227/81 showing the 1980 remuneration and expenses of members of Council
appointed members of Planning Board and Committee of Adjustment and other
appointees of Council as follows:
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Pg. 66
SIXTH MEETING (Conti d) FEBRUARY 16, 1981
STATEMENT OF THE TREASURER
. Remuneration and expenses paid to members of Council, Local Boards and Other Bodies:
MEMBERS OF COUNCIL
Howard Campbell
$4,393.76
Planning Board 232.00
$4,625.76
Charlie Sanderson
$4,426.70
Planning Board 232.00
$4,658.70
Clarence Smith
$3,736.68
Planning Board 180.00
Gail Swainson
$4,137.08
$2,001.00
$3,916.68
$4,137.08
$2,001.00
$19,339.22
Allan McLean
PLANNING BOARD
Wa 11 ace Gough
Thelma Halfacre
Allan Johnson
David Woronka
George Roberts
$ 382.00
442.00
232 . 00
382.00
450.00
$ 1,888.00
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COMMITTEE OF ADJUSTMENT
Wallace Key
Delno Jermey
John Vokes
George Roberts
$ 566.00
492.00
524.00
330.00
$ 1,912.00
EXPENSES:
MEMBERS OF COUNCIL
Howard Campbell - Registration $ 50.00
Accomodation 75.00
Mileage etc. 139.17
$ 264.17
Charlie Sanderson - Registration
Accomodation
Mileage etc.
Clarence Smith - Registration
Accomodation
Mileage etc.
100.00
75.00
124.64
50.00
75.00
79.36
$ 299.64
$ 204.36
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Gail Swainson -
Registration 150.00
Accomodation 240.00
$ 390.00
$ 1,158.17
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Pg. 67
SIXTH MEETING (Contld) FEBRUARY 16, 1981
COMMITTEE OF ADJUSTMENT
. Wa 11 ace Key Mileage $145.60 $145.60
Delno Jermey Mileage 121. 60 $121. 60
John Vokes Mileage 277.12
Registration 45.00
Accomodation 57.00 $379.12 $ 646.32
PLANNING BOARD
Wallace Gough
Allan Johnson
Thelma Halfacre
David Woronka
Mileage
Mil eage
Mileage
Mileage
64.64
76.80
34.56
35.84
$ 211. 84
CLERK-TREASURER
Henry Neufeld
Registration
Accomodation
Mileage
227.00
297.45
115.15
$639.60
DEPUTY-CLERK
George Roberts
Registration
Accomodation
51. 00 -
60.00 -
104.82 -
218.00 -
438.89
Com. of Adj.
Pl anners Conf.
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Com. of Adj.
Mileage
$872.71
On motion of Davie and Vousden Treasurer's Statement of Remuneration and
Expenditures for 1980 Council Members, Planning Board, Committee of Adjustment
and other appointees, as presented be accepted and approved.
Presented letter from Ontario Humane Society asking for increase payable
by the Township for the provision of animal control, from the present rate
of $2.05 per capita to $2.10 per capita as provided for in the agreement.
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On motion of Davie and Arbour, that the Township of Oro are prepared to
assume the per capita cost increase for services provided by the Orillia
Branch of the Ontario Humane Society for 1981 from $2.05 per capita to $2.10
per capita. Clerk to request an executed copy of the Agreement from the
Humane Society as amended. And further, that Oro Council are of the opinion
that more patrol should be programmed.
On motion of Davie and Halfacre that the Township of Oro apply for a
membership in the Ontario Parks Association.
On motion of Davie and Vousden that the Clerk look into the possibility
of having the African Church established as a Historical Site for grant purposes.
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Pg. 68
SIXTH MEETING (Cont'd) FEBRUARY 16, 1981
The Planning Administrator was present at 1:10 p.m. to review planning and
development matters. The following was presented:
Copy of letter from Ministry of Housing to the Oro Station Ratepayers
Associ at i on acknowl edgi ng recei pt of withdrawal ofobj ect i on to Offi ci a 1
Plan Amendment No. 12 from the Ontario Municipal Board;
Ministry of Housing advising of Ministerls approval of a further portion
of Amendment No. 12;
Copy of letter from the O.M.B. to the ~1inister of Housing confirming that
By-law No. 1213/80 has been sent for hearing date scheduling, and requesting
the Ministry's comments on the By-law.
Copy of letter from the Ministry of Housing to the O.M.B. stating that
By-law No. 1213/80 conforms to the Townshipls Official Plan;
Letter from the Ministry of Housing advising that the O.H.R.P. program will
be transfered from the Ministryls Community Renewal Branch to a new Ministry
unit entitled the Housing Renovation and Energy Conservation Section.
On motion of Halfacre and Vousden, that correspondence as presented be placed
on fil e .
Presented letter from Skelton, Brumwell & Associates regarding the Holden
"Timothy Acres" subdivision proposal, File 43T-77069 on part of Lots 1 & 2,
Range 1, inquiring as to whether or not any recent changes have been made to
the Township1s standard format of Subdivider's Agreement, and as to the status
of By-law No. 1213/80. Also presented response to inquiries.
On motion of Vousden and Davie, that letter be received and placed on
file, response found satisfactory.
Presented letter from D. Smith, solicitor, representing James Forsythe,
inquiring as to the zoning on part of Lot 25, Concession 6.
On motion of Halfacre and Davie, that the Planning Administrator respond to
the inquiry after review of the zoning of the property with the Township's
Planning Consultants.
Advised that a meeting had been attended with D. Morrow and Rick Altman of
the Simcoe County District Health Unit and R. Watkin of Ainley & Associates
with regard to processing of Waterfront Re-zoning and conversion applications.
Both the methods of processing by the Health Unit and their fee structure
were reported on.
On motion of Vousden and Arbour that the Planning Administratorls report
be found satisfactory. Before the vote was taken, Deputy Reeve Davie
called for a recorded vote as follows:
McLean - yea Arbour - yea
Davie - yea Vousden - yea
Halfacre - nay Motion carried.
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Pg. 69
SIXTH MEETING (Contld) FEBRUARY 16, 1981
Presented copy of letter from Simcoe County District Health Unit with
regard to dwellings built by Knar Investments on Plan M-66, advising that the
Health Unit is not prepared to issue Use Permits until works on tile field
grading has been completed when weather permits in the spring.
On motion of Halfacre and Davie, that Council authorize the Chief Building
Official and the Planning Administrator to suspend the issuance of
Occupancy Certificates until the Simcoe County District Health Unit advise
that Use Permits have been issued for dwellings under construction on
Plan M-66.
Road Supt. Fred Haughton was present before Council at 1:30 p.m.
Road Supt. brought up the matter of removal of culverts after plowing match
and asked of Council's decision and the Reeve informed that the matter had
been dealt with and Council authorize the removal of culverts on 15/16
Side Road but not on east side of Highway No. 93.
Presented quotations for supply of fuel to the Township as requested
on two options - on fuel used in 1980 being Diesel 109,000 litres,
regular gasoline 39,000 litres and furnace oil 45,700 litres:
(A) Supply of fuel, pumps and tanks - two year agreement
(B) Supply of fuels to the Township owned tanks and equipment.
Quotations received for supply to tanks and equipment owned by BP Canada:
OPTION (A)
Price
inc. tax
Discount
Net
Fuel
BP Canada
18 Alliance Blvd.
Suite 22, Box 878
BARRIE, Ontario
OPTION (B)
Diesel
Gasoline
Furnace
.2950
.2950
.2100
.0110
.0110
.0140
.2840
.2840
.1960
Esso - Carl Brunson
123 Tiffin St.
BARRIE, Ontario
Diesel
Gasoline
Furnace
29.80
29.70
21. 00
.2960
.2940
.2110
1.54
1. 32
.88
.0182
.0131
.0153
28.26
28.38
20.12
.2778
.2809
.1957
Shell
Mayes-Martin Ltd.
150 Vespra Street
BARRIE, Ontario
Diesel
Gasoline
Furnace
Gulf Canada Ltd.
477 Mt. Pleasant Road
TORONTO, Ontario
Diesel
Gasoline
Furnace
.2963
.2946
.2161
.0143
.0086
.0201
.2820
.2860
.1960
On motion of Vousden and Davie that quotations as presented be received
and referred to the Road Supt. to creckout the quotations as to company
owned tanks and Township owned tanks and present results to Council at
the next meeting.
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SIXTH MEETING (Cont'd) FEBRUARY 16, 1981
Pg. 70
The 1980 draft Road Budget for 1981 was presented for consideration as
recommended by the Road Committee and Road Supt. Total program being
in the amount of $684,090.00 which corresponds to the approved subsidy
allocations as received from the Ministry of Transportation and
Communications of $379,000.00 as follows:
Construction
Maintenance
Total
Subsidy
Township Portion
155,000
122,727
277,727
224,000
182,363
406,363
379,000
305,090
684,090
On motion of Davie and Vousden that the 1981 Road Program of Estimated
Expenditures as prepared and presented be accepted and Clerk to forward
Form OB-MR-28 and supporting FB-MR 36 & 36A showing the total estimated
expenditures of 684,090 with corresponding approved subsidy dollars in
the amount of $379,000 (construction 155,000 and maintenance 224,000) to
the Ministry of Transportation and Communications for approval.
On motion of Halfacre and Vousden that a request for supplementary allocation
of subsidy moneys be applied for in the amount of $55,000.00 for a total
supporting program of $100,000 for the purpose of continuing the re-construction
of 15/16 Side Road.
Further to Council's approval in principle of a re-zoning application on
Part of Lot 21, Concession 5, to rezone from "A-Agriculture" to "C2 - Highway
Commercial" with exception, to permit use of the subject lands as a public
garage and for used motor vehicle sales subject to site plan control, a
by-law to desingate part of Lot 21, Concession 5, more particularly described
as being Part 1 on Plan 51R-I0063 was on motion of Davie and Vousden
introduced as By-law No. 1230/81 and read a first time.
On motion of Arbour and Halfacre, By-law No. 1230/81 read a first time
be read a second time.
On motion of Vousden and Arbour, By-law No. 1230/81 read a second time
be read a third time.
On motion of Davie and Halfacre By-law No. 1230/81 now read a third time
do pass, be engrossed by the Clerk, signed and sealed by the Reeve.
Planning Administrator to advise the owner to have the necessary site development
plans prepared and approved by Council prior to an agreement being entered
into and rezoning subsequently undertaken.
The next item of consideration was Committee Reports and Councillor Arbour
reviewed the proposed Fire Budget as revised from Committee Meeting held
on February 12, 1981.
After considerable discussion, the proposed budget was referred back to
the Fire Committee for further review.
On motion of Halfacre and Davie that the Township advertise for an Office
Assistant with main duties to receptionist and typist. Applications to
be received by noon on March 2, 1981. Notice to be placed in both the
Orillia Packet and Barrie Examiner.
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Pg. 71
SIXTH MEETING (Cont'd) FEBRUARY 16, 1981
On motion of Halfacre and Davie, adjourn to meet again on Monday,
March 2nd, 1981 at 10:00 a.m.