11 26 1980 Council Minutes
Pg. 263
COUNCIL CHAMBERS - NOVEMBER 26, 1980
TWENTY-SIXTH MEETING
. Council met pursuant to adjournment with all members present.
Reeve Howard A. Campbell in the chair.
The minutes of the last regular meeting of November 17, 1980 were on
motion of Smith and Sanderson confirmed as printed and received.
Presented copies of letters forwarded as instructed from the last regular
meeting as follows:
Ministry of Transportation and Communications forwarding 1980 Second
Petition for Interim Payment on road and bridge expenditures - Form OD-MB-14
(Oct. 1 to Nov. 15/80);
Regional Director,M.T.C. forwarding duplicate original of the Mutual
Agreement Drain as registered bearing Instrument No. 721588 and requesting
formal withdrawal of original petition for the proposed Highway Drain, also
requesting Ministry's portion of costs of the Municipal Engineer (Ainley
& Associates Ltd.) as well as requesting that the Ministry advise the
Townshi p of thesuffi ci ency of the works, once Patrol Supervi sor makes
his report after the inspection of the Mutual Drain with Township Road Supt.;
Ministry of Transportation and Communications returning copies of lease,
as executed by the Municipality for a four year term of Part Lot 16,
Concession 14, including former MTC salt storage shed and yard;
Hastings Electric (Oro) Ltd. advising that his quotation to instal
hydro service at the salt shed had been accepted and letter to Hagen Electric
advising of quotation acceptance;
Simcoe County Board of Education forwarding cheque in the amount of $23,673.97
being the amount of the grant received under Wintario from Ministry of
Culture & Recreation for the Shanty Bay Community & School Centre;
Mr. Earl McCrone re: Town Hall inspection by Fire Chief and Simcoe County
District Health Unit;
Mrs. Frances Sutton and Mrs. R. N. Williams, residents of Plan 1561
forwarding copy of letter from Canadian Transport Commission with respect
to CNR crossing on Georgina Drive;
Simcoe County District Health Unit - requesting reply to letter of
October 23, 1980 with regard to inspection of Lots 24 & 25, Plan 755, being
property of Dr. Chadwick, also copy of letter to Road Supt. from
Solicitor for Dr. Chadwick and copy of his reply;
Copy of letter to W.A. Kent forwarding letter regarding the removal of wood
or other materials from Road Allowance;
Mr. George Sutton expressing Council IS appreciation for his services and
leadership as District Fire Chief and acknowledging his advising of his
retirement effective December 1, 1980 and that formal recognition will be
forthcoming at a later date;
Copy of letter to Paris Playground Equipment re: BID Bleachers for Arena;
Letter to Loreen Lucas expressing Council I s appreci ation for work and efforts
in connection with annual swimming classes;
Copy of letter to Ross Bertram advising that his letter will be referred
to 1981-82 Council when appointments to Oro Planning Board are made.
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On motion of McLean and Sanderson copies of letters as presented and
forwarded accepted as satisfactory and be placed on file for reference.
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Pg. 264
TWENTY-SIXTH MEETING (Cont'd) NOVEMBER 26, 1980
The matter of placing an advertisement in the local newspapers for interested
persons to serve on Oro Planning Board, Committee of Adjustment and Committee
to manage and operate the Oro Township Community Arena, was considered by
Council and the following action was taken.
On motion of Smith and Swainson that the Township advertise in both the
Barrie Examiner and Orillia Packet for interested persons to serve as
members on Oro Planning Board, COll1l11ittee of Adjustment and Committee to
manage and operate the Oro Township Community Arena Board.
Presented letter from Larry J. Torpey following a telephone call to the
Township Office on Wednesday, November 19th. Mr. Torpey advises that he
would be willing to place Lot 4, Plan M-71 as security to guarantee
satisfactory completion of outstanding work on Plan M-71 and that he is
making arrangements to install the chain link fence next Spring and
hopefully resolve the remaining work at the same time. Clerk advised that
the Township Solicitor, Paul G. M. Hermiston, Q.C. had telephoned on
Monday, November 24th, 1980 after receiving copy of the same letter and
suggested that Council consider acceptance of Lot 4, Plan M-71, as security
to complete the unfinished work as set out in the Subdividers Agreement
as it would appear that the matter would not be coming before the Courts
on the November 24th sitting. Clerk also presented copy of letter to
L. J. Torpey requesting he forward $500.00 for the snow removal on Plan M-71
following his confirmation of the letter of November 20, 1980 that he is
prepared to pay for snow plowing of the roads in the Subdivision for
the 1980-81 season.
On motion of Sanderson and Swainson, Clerk to advise the Township Solicitor
that Township Council would be prepared to accept Lot 4, Plan M-71 as
partial security for the unfinished work on Plan M-71 in accordance with the
Subdividers Agreement, provided that the lot is conveyed to the Township
immediately, free of all mortgage and encumbrances and that the taxes be
paid to date. And further, that the lot will remain the property of the
Township until all work has been completed on the Plan in accordance with
the Subdividers Agreement, including completion of the berm, chain link
fence, lot and ditch grading, repairing asphalt as required and culverts
where needed as well as money owing to the Township for previous snow plowing, etc.
Mr. Fred Haughton was present before Council to express his appreciation
of Council IS co-operation during the year, being his first year as
Road Supt. with the Township of Oro, which had made it easier for him
particularly when he had been unfamiliar with the roads and considerable
construction had been undertaken.
Councillor Smith one behalf of the Road Committee expressed that it had been
a pleasure to work with Fred Haughton as Road Supt. and felt that he had
done a super job, accomplishing considerable amount of construction work,
namely 15/16 Sideroad and intersections of Line 5 and 13.
The Reeve and other members of Council also expressed their appreciation
of his co-operation and efforts during the year.
Presented copy of letter from the Hon. James Snow, Minister, M.T.C. to
Central Oro Ratepayers Association in reply to the Association's letter with
respect to bridge on 15/16 Sideroad being of sufficient width for two
lane traffic. Letter dated November 18, 1980.
Pg. 265
TWENTY-SIXTH MEETING (Conti d) NOVEMBER 26, 1980
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On motion of McLean and Smith copy of letter be received and placed on
file for reference as required, should further studies and increase
traffic on the road warrant necessary review by M.T.C. for approval
to widen the bridge.
Presented letter from Ministry of Transportation and Communications
forwarding approval of request for Interim Subsidy payment and advising
that same had been forwarded to General Accountant for payment of
$63,182.33.
On motion of Smith and Swainsonapproval as presented be received and
filed for reference.
Presented letter from Planmar Consultants Limited, Consulting Engineers
and Planners for Quadrant Developments, Plan M-157, advising that
Morris Shelswell Excavating and Grading Ltd. will be authorized to
instal a culvert to Hawkestone Park from Cedarbrook Crescent for
a total cost of $330.00 and that as agreed the Township of Oro will
pay half of the cost of this work, being $165.00.
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On motion of Smith and Sanderson letter be received and Treasurer authorized
to issue a cheque in payment of the Township's share to an amount of
$165.00 when invoice is received from Planmar Consultants Ltd. or the
Developer, Quadrant Developments.
Presented statement of Sick Leave Benefit payments as calculated and
method of payment as selected by each employee, showing total payments
for 1980 and balance to be paid in 1981. Total payment for 1980 being in
the amount of $23,886.30 and in 1981 a balance of $7,590.14. The amounts
each employee will receive will be included in the accounts for payment.
On motion of Swainson and Smith that Treasurer be authorized to issue
cheques in payment of Sick Leave Benefits as selected by the employees.
Hawkestone Police Village Trustees were present at 8:15 p.m. , namely
Ralph Leigh, Dianne McKenzie (Williams) and Trustee Elect Robyn Fallon.
Trustees were present to consider with Counci 1 the matter of deficit
of the Police Village as had been carried forward in accordance with the
summary sheet from the Auditors. After consideration and discussion on the
matter the following action was taken.
On motion of McLean and Smith that the deficit of Hawkestone Police Village
in the amount of $4,735.00 be written off by the Township Auditors
in the 1980 Financial Statement.
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Presented draft copy of letter to the Ministry of Transportation and
Communications requesting the Ministry to include in the 1981 budget,
funds for the paving of the portion of 15/16 Sideroad which was
reconstructed in 1980. Approval for additional subsidy by Agreement
for this work had been authorized by the Minister on basis of
80% by the Ministry and 20% by the Township.
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Pg. 266
TWENTY-SIXTH MEETING (Cont'd) NOVEMBER 26, 1980
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On motion of McLean and Sanderson that the letter as presented, requesting
the Ministry of Transportation and Communications include in the 1981 Ministry
Budget the funds to cover the paving of three miles of 15/16 Side Road
that was reconstructed in 1980.
On motion of McLean and Smith that Oro Council authorize that signs
be placed on roads of Plan M-66, and M-71 by the Road Supt. that the
Roads are not assumed by the Municipality.
Presented letter from J. Haley, owner of Lot 88, Plan 798 being a letter
of objection to penalty charged for unpaid taxes since he purchased
the property in July and had not received a tax bill from the Township
directly. Clerk advised that final Tax Notices had been forwarded in
June to previous owner.
On motion of McLean and Sanderson, Clerk to reply and advise that final
tax notices in 1980 were forwarded early in June to owner then shown
on the Collectors Roll and Assessment Roll.
Presented letter from N.V.C.A. advising that the Willow Creek program
of log jam removal as well as beaver dam had been completed and forwarding
an invoice for same along with summary of work done as apportioned.
The 36% share to John Wesolowski of Willow Park Motel being in the amount
of $113.40. Also presented copy of letter to John Wesolowski requesting he forward
a cheque in the amount of $113.40 to cover his share of the work.
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On motion of Sanderson and Swainson, letter and invoice along with breakdown
of apportionment as presented as well as Clerk's letter to' John Wesolowski
requesting he forward cheque in the amount of $113.40 to cover the 36% of the
total cost of the work as agreed to in his letter of September 26th, 1980
accepted as satisfactory and Clerk to follow up receipt of same if
requi red.
Clerk advised that the 6 months probation period for Katherine Richardson
was completed on November 12, 1980 and that as of November, O.H.I.P.
payments would now qualify for normal deduction rather than employee being
responsible for 100% of the monthly payments.
On motion of Smith and Sanderson that since Katherine Richardson now
having completed here six months probation period, she be considered as
a permanent employee, provided that she is satisfied.
Presented correspondence, communications, etc. as follows:
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Bernal Johnston, letter of appreciation for the presentation of a wrist
watch to him as recognition of 25 years service as Volunteer Fireman;
Arena Committee Meeting minutes of November 12, 1980;
Lottery Licence issued to Simcoeside Ratepayers Association;
University of Guelph - acknowledging receipt of $50.00 grant for
research project on fertility control in cats;
Association of Municipalities - Municipal Study Tour to Israel & Egypt;
N.V.C.A. minutes of Executive Meeting held on November 13, 1980 - reference
to Willow Creek log jam and debris removal at location of Willow Park Motel;
Ministry of Intergovernmental Affairs - Background Issue, October 31st
and November 7, 1980;
Pg. 267
TWENTY-SIXTH MEETING (Conti d) NOVEMBER 26, 1980
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Copy of letter to Silverman & Freed, Solicitors requesting information
on Plan M-30 regarding Subdividers Agreement compliance as it affects
Lot 46, Plan M-30;
Ministry of Natural Resources - District Release re: 1980 Simcoe and
Dufferin County Deer Hunt - preliminary report;
On motion of McLean and Sanderson correspondence~ communications, etc.
as presented be received and filed for reference.
Clerk advised of complaint received from owner of Lot 22, Plan 1069
that owner of Lot 21, Plan 1069 was carrying out a commercial operation
of an apparent delivery service and parking of up to 6 trucks for this
purpose.
On motion of Smith and Swainson~ letter be forwarded to Lot 21, Plan 1069
with respect to operation of delivery service and storing of trucks
on his property which is contrary to By-laws of the Township in a
Residential Area (RG Zone).
Committee Reports were called for by the Reeve, Chai rman of each Commi ttee
advised that no outstanding matters were apparent. Councillor Smith
did advise that the tanker truck for Hawkestone Fire Department was still
not completed by Mobile Tank Industries Ltd.
There being no further business scheduled for the meeting, Council members
commented as follows:
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Councillor Smith wished to thank all members of Council for co-operation
during four years and wished to commend Reeve Campbell for his leadership.
Stating also that he had enjoyed working with all of Council and Staff.
He mentioned in particular the good work of the Road Supt. who in his
first year had accomplished a lot of construction work and it had been
a pleasurer to work with him.
Reeve Campbell expressed his appreciation for all the co-operation of
Council members during his four years as Reeve. It has been an honour
and pleasure to serve as the Reeve of the Township and represent the Township,
indicating that it had always been his policy to serve the people of the
Township with their interest being foremost and that he felt all of Council
felt this way and worked towards this goal and all decisions had been made
with this in mind. He also, commended Staff of the Township both
Administration and Roads and mentioned the retirement of two long time
employees who had served the Township well. He concluded by reiterating
that as stated four years ago that he wanted to serve as Reeve for
the four years and then retire, and he wished the new Council well and
hoped that the same interest would be carried out by the new Council.
He also commended Deputy Reeve McLean on his year as Warden and related
that Warden's from Oro had been spread out in a thirteen year spread
each time in most instances.
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Deputy Reeve Allan McLean expressed his appreciati on for Council' s co-operation
and helping him to carry out the duties of Warden of the County
which without the help of Council, n would have been more 'difficult to
fulfill the duties of Warden. He also stated that it has been a pleasure
working with this Council and complimented the Staff of the Township for
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TWENTY-SIXTH MEETING (Cont'd) NOVEMBER 26, 1980
their dedication to the Township.
Councillor Sanderson also expressed his appreciation to all members of Council
and recalled the first four meetings of four years ago which had been
pretty hectic with No. 11 Highway Improvement and the barrier, which was
a major concern of the ratepayers. He commended the Reeve for hi shard
work and dedication. He also wanted to express his appreciation to the
Administrative Staff and Road Department and felt he would miss working
together with Council and Staff.
Councillor Swainson also expressed her appreciation and said she agreed with
all that had been said.
There be no further business, it was moved by Counc; 11 or Smi th and
seconded by Councillor Sanderson that the 1979-80 Council adjourn.
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Reeve Howard A. Campbell '