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11 17 1980 Council Minutes Pg. 249 COUNCIL CHAMBERS - NOVEMBER 17, 1980 TWENTY-FIFTH MEETING . Council met pursuant to adjournment with all members present, except Deputy Reeve Allan K. McLean. Reeve Howard A. Campbell in the chair. The mirnJtes of the last regular meeting were on motion of Sanderson and Smith, confirmed as printed and received. . Presented copies of letters forwarded as instructed from the last regular meeting of November 3, 1980 as follows: Ministry of Transportation & Communications advising that one tender had been received for additional snow removal equipment from Morris Shelswell, which was accepted subject to M.T.C. approval, and copy of letter to Morris Shelswell advising that his tender for the 1980-81 season had been accepted at flat rate of $32.00 per hour while operating and $16.00 per day stand-by time from December 15, 1980 to March 15, 1981; Ministry of Transportation and Communications advising that the bid from Gordon Roehner for snow removal and sanding of the roads in the Sugar Bush Development, plus M-8, M-9, M-30 and M-31 at flat rate of $32.00 per hour for snow removal and $18.00 per hour while sanding, subject to M.T.C. approval; and the bid of Jim Kenny for snow removal on Plan 1069, Barrie Terrace Plan 663, Colborne Street and Plan 1561 with a snow blower at $18.00 per hour subject to M.T.C. approval; Copies of letters to Gordon Roehner and Jim Kenny advising that their bids for snow removal and sanding for the specific roads, as quoted, had been accepted subject to M.T.C. approval for the 1980-81 season; Ronald Young, Fire Chief, advising of Council's approval for recognition of retiring Volunteer Fireman; Mobile Tank Industries Limited requesting completion of 1500 gallon tanker without further delay since completion had been promised earlier according to quotation 4653 dated July 6, 1980 (copy of letter forwarded to Fi re Chi ef) ; City of Barrie re: survey carried out in the Township; Grant Emblems Limited re: order of 3,000 emblems according to Artwork #8009144; Robert B. Matthews, Solicitor reply to letter with respect to return of Assessment Roll under Section 86 of the Assessment Act; Frances Nesbitt acknowledging letter of October 24th which conveyed appreciation of improvement to Line 5 intersection of Ridge Road; Mr. & Mrs. Antonio Mariani reply to their letter with respect to weed cutting; Oro Township Community Arena Committee re: Sunday Hockey scheduling; Mrs. Terry Ware re: rental of Town Hall and reply forwarding $35.00 for clean- up deposit as requested. On motion of Swainson and Smith copies of letters as presented and forwarded accepted as satisfactory and be placed on file for reference. In accordance with the agenda for this meeting, 14 applications for Tax Adjustments under Section 636(A) of the Assessment Act, were presented for Council's consideration with the following action taken: . Pg. 250 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 . On motion of Swainson and Sanderson, the following properties, as recommended by the Assessors of the Simcoe County Assessment Office (Region 16) for assessment reductions be accepted and the appropriate tax adjustments be applied: Application No.1 - Kaycee Enterprises Ltd., Spt. Lot 20, Conc. 3, Since tenant 001 Floyd Tilson ceased to carryon business at this location on June 30, 1980 we recommend that taxes to the owner be cancelled on a conversion of rates from commercial public to residential public based on the occupant assessment of 2550 from July 1 to December 31, 1980. Taxes to be rebated in the amount of $60.35. Application No. 2 - Floyd Tilson, Spt. Lot 20, Conc. 3. The above occupant ceased to carryon business at this address on June 30, 1980. Business taxes based on the business public assessment of 765 are to be cancelled from July 1 to December 31, 1980. Any new occupant will be added by supplemental assessment. Taxes to be written off in the amount of $88.72. Application No.3 - Robert Wendell McArthur, Npt. Lot 23, Conc. 6. The barn on the above property was demolished on May 31, 1980 and is therefore entitled to a cancellation of building taxes from June 1 to December 31, 1980. Please cancel the taxes based on the public residential assessment of 550. Taxes to be rebated in the amount of $53.28. . Application No.4 - Victor & Pauline Peck, Wpt. Lot 18 and 19, Conc. 9. The barn on the above property was demolished a number of years ago and is therefore entitled to a cancellation of building taxes from January 1 to December 31, 1980. Please cancel the taxes based on the public residential assessment of 700. Taxes to be rebated in the amount of $138.00. Application No.5 - Gordon B. Morris, Spt. Lot 1, Conc. 9. The barn on the above property was demolished by a storm in September 1980 and is therefore entitled to a cancellation of building taxes from October 1 to December 31, 1980. Please cancel the taxes based on the public residential assessment of 715. Taxes to be rebated in the amount of $35.29. . Application No.6 - Fuda's Fruit Company Ltd., Ept. Lot 21, Conc. 7. The above occupant ceased to carryon business on part of this property on August 1, 1980. Business taxes based on the business public assessment of 720 are to be cancelled from August 1 to December 31, 1980. The new occupant will be added by supplemental assessment. Taxes rebated in the amount of $69.58. Application No.7 - William E. Coward, Lts. 3, 4, 27, 28 Plan 589. The cottage on the above property was demolished around August 20, 1980 and is therefore entitled to a cancellation of building taxes from September 1 to December 31, 1980. Please cancel the taxes based on the public residential assessment of 1,500. Taxes to be rebated in the amount of $104.57. Pg. 251 TWENTY-FIFTH MEETING (Conti d) NOVEMBER 17, 1980 . Application No.8 - Erich E. Kolbe, Lot 22, Conc. 13. The owner of the above property has been inadvertently overcharged by reason of a gross error and is therefore entitled to an adjustment in taxes from July 1 to December 31, 1980. Please cancel Section 43 taxes based on the public residential assessment of 2310 accordingly. Taxes to be written off in the amount of $236.71. Application No.9 - Ministry of Transportation & Communications, Lot 11, Conc. 1. Because of tenant Bruce Chappel ceased to farm the above lands November 1, 1978, the property is now exempt from taxes and grant in lieu. Please cancel taxes accordingly from January 1 to December 31, 1980. Taxes to be rebated in the amount of $179.40. Application No. 10 - Beverly & Catherine Rawson, Npt. Lot 15, Conc. 1. The old residence on the above property was demolished in June 1980 and is therefore entitled to a cancellation of building taxes from July 1 to December 31, 1980. Please cancel the taxes based on the public residential assessment of 1,000. Taxes to be rebated in the amount of $98.57. . Application No. 11 - Alan Cunnington, Lot 1, Conc. 1. The above occupant ceased to carryon business at this address on September 15, 1980. Business taxes on business public assessment of 1925 are to be cancelled from September 16 to December 31, 1980. The new occupant will be assessed by supplemental. Taxes to be written off in the amount of $139.66. Application No. 12 - 369888 Ontario Ltd., Pt. Lot 20, Conc. 7. The above occupant ceased to carryon business at this address in 1979. Business taxes based on the business public assessment of 600 are being cancelled from January 1 to December 31, 1980. The new occupant will be assessed by supplemental. Taxes to be written off in the amount of $139.66. Application No. 13 - Melville & Marie Mawdsley, Wpt. Lot 14 & 15, Conc. 14. Part of the house was demolished on the above property in April 1980, and is therefore entitled to a cancellation of building taxes from May 1 to December 31, 1980. The taxes are cancelled on the basis of public residential assessment of 950. The amount of taxes to be rebated is $124.79. Application No. 14 - David B. Snell, Wpt. Lot 1, Conc. 13. Part of the residence on the above property was demolished in April 1980 and is therefore entitled to a cancellation of building taxes from May 1 to December 31, 1980. The taxes are to be cancelled based on the public residential assessment of 200. The taxes to be rebated in the amount of $26.22. . Presented letter from Ministry of Transportation and Communications with respect to lease on building, Part Lot 16, Concession 14, consisting of salt shed and approximately 2 acres of land for sand stock pile. Attached to letter lease to be executed (2 copies) for a 4 year period. . . . Pg. 252 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17,1980 Total amount of lease from November 1, 1980 to October 31, 1984 being $802.00 on basis of two dollars for the first two years and $800.00 for next two years as confirmed by letter from Regional Municipal Engineer, Ministry of Transportation and Communications dated November 5, 1980. On motion of Sanderson and Smith letter and lease be received and Reeve and Clerk authorized to sign the lease on behalf of the Township of Oro and both copies be returned to the Ministry of Transportation and Communications for their execution and returning of one copy to the Township. Cheque in the amount of $802.00 or lesser amount if agreeable with Ministry, namely $2.00 as set out for the first two years, be attached to the lease as required, covering the first two year period with the remaining $800.00 to be forwarded early in 1981. Mrs. Joanna McEwen was present with respect to sample copies of Congratulatory Certificates to be presented by the Municipality. After discussion, Mrs. Joanna McEwen was requested to have 100 copies printed including the changes as recommended by Council. Presented letter from Ministry of Transportation & Communications further to letter of October 27, 1980 with respect to the Employee Benefit Plan, advising that the benefits covered in the schedule of benefits attached to Township letter of October 17, 1980 would appear to be eligible for Ministry subsidy, in accordance with the 1970 circular of the Ministry referring to present section of The Municipal Act which now is Section 352, Subsection 66, (R.S.O. 1970). Providing that the Township By-law and benefits comply with the Section of the Act. On motion of Smith and Sanderson letter be received and placed on file. Presented letter from Regional Manager, Ontario Railway Transport Committee, Canadian Transport Commission with respect to CNR crossing referred to as Raik.es Crossing, Lot 1, Conc. 1, mileage 66.70, being in reply to Township letter of July 23, 1980 forwarding profile plans and requesting approval under normal basis of R.T.C. - 80%, CNR 7~% and Township 12~%. On motion of Swainson and Sanderson letter be received and filed for reference and copy of letter be forwarded to ratepayers of Plan 1561, who were present at site meeting on March 26, 1980. Presented from the Royal Bank of Canada, Toronto International Centre, Royal Bank. Plaza, forwarding renewal of letter of credit for Jo-Con Developments Limited to December 9, 1981 in the amount of $104,500.00 with all terms and conditions of the original letter of credit remaining unchanged. On motion of Smith and Swainson renewal of letter of credit for Jo-Con Development as presented be placed on file for the security of unfinished services. Presented letter from D. Kevin Carroll, Barrister & Solicitor for Dr. Basil Chadwick., owner of Lot 24 and 25, Plan 755 further to correspondence of October 15, 1980 requesting the Road Supt. to provide a costing for alteration of drainage ditch on the north side of the road passing by Dr. Chadwick's property. Also presented copy of letter to Mr. D. Kevin Carroll from Townhip Road Supt. forwarding estimated cost for the work requested advising that the estimated cost is in the amount of $1712.00. . . . Pg. 253 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 On motion of Smith and Swainson letter from D. Kevin Carroll and reply by Road Supt. be received and filed for necessary reference on this matter and until further correspondence is received from Solicitor for Dr. Chadwick and Simcoe County District Health Unit be again requested to give a written report and reply to Township letter of request dated October 23, 1980. Presented letter from Clerk, Township of Vespra further to the attendance of members of Council and Oro Township Arena Committee at a meeting of Vespra Council with respect to request for a grant or donation to the Oro Township Arena Committee. Letter is to advise the Vespra Council has not arrived at a specific decision and matter will be further reviewed and when a policy in relation to such contribution to arenas has been made, the Township of Oro will be advised. On motion of Sanderson and Smith, letter be received and placed on file for reference until further word is received from Vespra Township. The Chief Building Official, James Shellswell was present at 11:35 a.m. with respect to matters relating to the Building Department. He advised that no reply had been received to a registered letter forwarded requesting that he obtain a Building Permit. On motion of Smith and Swainson that the Chief Building Official to pursue the matter of a Building Permit in the normal manner and report back to Council should legal action become a requirement. Presented memo from W. A. Kent returning registered letter forwarded to him on October 23, 1980 with respect to removal of wood from Road Allowances. Memo advised that letter addressed to W. M. Kent was sent to him by mistake and Township letter returned with memo. On motion of Swainson and Sanderson memo from W. A. Kent be received and Clerk to again forward the same letter to W. A. Kent. Presented copies of letters from Ministry of the Environment forwarded to Neil Briggs, Mr. L. Finlayson, Ron Briggs, Mr. I. Thompson and Mr. Art Proper, advising of results of water samples taken from their respective wells. On motion of Sanderson and Smith copies of letters as presented be received and placed on file for reference. Presented letter from Paris Playground Equipment Ltd., requesting whether the Township is still interested in the B10 Bleacher for which a quotation was forwarded on September 12, 1980. On motion of Sanderson and Swainson letter be received and Clerk to reply and advise that the Arena Committee are not proposing the purchasing of the bleachers at this time and copy of letters be forwarded to Arena Committee. Mr. Stuart N. Keyes was present at 11:50 a.m. to give a report on the ditching work presently being carried out by Jo-Con Developments on Plan M-66. He reported that some culverts had been damaged and would probably require to be replaced and some culverts probably would be too high after the ditching. Mr. Keyes advised he would keep a check on the progress of the ditching and report to Council. . .i. . Pg. 254 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 Presented letter from L. E. Clark, County Engineer, forwarding a copy of letter sent to David Williams, President Oro Ratepayer's Association which sites the resolution of the Barrie Suburban Road Commission at a meeting held on November 4, 1980 with respect to changing of signs at County Road #20 and #27. The letter being in reply to a petition received from the Ratepayers Association which was signed by all residents of Oro Station. Letter advises that the Commission cannot recommend changing the decision made after the last petition. On motion of Smith and Sanderson letter and copy of letter to Oro Ratepayers Association be received and filed for reference. Presented a letter from L. E. Clark, County Engineer enclosing copy of letter forwarded to District Engineer, M.T.C. with respect to transfer and conveyances of land in regard to over passes. County being in agreement with recommendations of County on this matter. On motion of Swainson and Smith letters be received and filed for reference until further correspondence is received from the Ministry. Clerk advised that a cheque had been received from the Ministry of Culture and Recreation as interim payment from Wintario leaving a balance applied of $23,673.97. Clerk reported that a cheque in the amount of approximately $18,000.00 has been processed for payment under CRC grant according to Ministry of Culture Office in Barrie. On motion of Sanderson and Swainson Clerk-Treasurer to forward balance owing to Simcoe County Board of Education when both cheques are received provided that the CRC cheque is received within a week otherwise the amount of Wintario is to be forwarded. Presented copy of letter to Treasurer Simcoe County Board of Education forwarding $12,000.00 to apply to total amount outstanding by the Shanty Bay Community Committee for their portion of the Shanty Bay Community Hall. The balance remaining now being $38,733.51 ($50,733.51 - $12,000.00). The amount of $12,000.00 was forwarded as authorized by Council, as a loan to the Shanty Bay Community Committee, at a meeting held on November 3, 1980. Also presented a committment to repay the $12,000.00 along with the $2,500.00 already owing to the Township from the Shanty Bay Community Committee, w~ich is signed by the Treasurer David Howes, on behalf of the said Committee. On motion of Sanderson and Smith, copy of letter and committment from Shanty Bay Community Committee as presented be received and placed on file for necessary reference. Clerk advised that the Liquor Licence Inspector Mr. Earl McCrone after having received an application for a Special Occasions Permit for the Oro Town Hall, requested by the Oro Agricultural Society for the Annual Dance, required an Inspector report from the Simcoe County District Health Unit and Fire Chief as representative of the Fire Marshall's Office as well as a resolution of Council. Lettersofi,report of inspection have been received from both Agencies. . . . Pg. 255 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 On motion of Sanderson and Smith that the Council of the Township of Oro would have no objection to a Special Occasion Permit being issued for the Town Hall subject to the inspection reports from the Simcoe County District Health Unit and Township Fire Chief as the representative of the Fire Marshall's Office meeting the requirements of L.L.B.O. Ron Young was present before Council at 10:50 a.m. and gave a report on his inspection of the Town Hall, which was a requirement by the Liquor Licence Inspector. On motion of Sanderson and Smith that the Fire Chief be authorized to obtain two fire extinguishers for the Town Hall and two waste receptacles with covered top for both washrooms. On motion of Sanderson and Smith that the Fire Chief be authorized to obtain one emergency lighting unit for the Town Hall. Presented letter from George A. Sutton, District Fire Chief, No.1 Station, Shanty Bay advising that as of December 1, 1980 he will retire from the Shanty Bay Fire Department, of which he has been a member for 24 years and during this period has been the District Chief of that Department. On motion of Swainson and Sanderson~ letter from George A. Sutton advising of his retirement from the Shanty Bay Fire Department, effective December 1, 1980 be accepted and a reply be forwarded to Mr. Sutton advising that formal recognition will be forthcoming at a later date. Mr. Ron Young was requested to contact Mobile Tank Industries as a follow-up of the Township letter requesting the Tank Truck to be completed. Mr. Young returned 1 ater in the afternoon and advi sed he had contacted Mobile Tank Industries who informed him that the tank was programmed for installation and painting for Friday, November 21st and should then be ready for pick-up on Monday, November 24th, 1980. Clerk reported that the Mutual Agreement Drain of Owners for Linda Treloar, John Treloar and Penny Treloar and Douglas Loftus, Michael Kondracki and Giovanni Varriano and Margerita Varriano for the drain on W~ Lot 21, Conc. 11 being the lands described in Instrument No. 655422, has now been registered as Instrument No. 721588 on November 14, 1980. And further, that the drainage work has apparently been completed. On motion of Smith and Sanderson, report and copy of Agreement as registered be received as satisfactory and Clerk to forward copy of the Agreement to the Ministry of Transportation and Communications, London, Ontario further to Township letter of July 9, 1980 and Ministry of Transportation and Communications dated July 23, 1980. And further that the Ministry be requested to forward portion of the account of Municipal Engineers, Ainley & Associates in the amount of $4,158.90 (Mnistry share $4,158.90, Township share $341.10 to the total amount of engineering fees of $4,500.00). Also further that the Township Road Supt. and representatives of the Ministry be requested to inspect the site as to work completed. Clerk also advised that the Agreement between Matthew Dooley and the Township of Oro for access over the Caribou property to the 7th Line had been registered as Instrument No. 721589 on November 14, 1980. . . . TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 Pg. 256 On motion of Sanderson and Smith report of Clerk in this regard accepted as satisfactory and copy of Registered Agreement be filed for necessary reference. Clerk presented 1980 nomination and election results as follows: 1980 Election - 1981-82 Term Following the nominations received on October 20th, 1980 under the Municipal Elections Act 1977, as amended, the results of the Elections held on Monday, November 10, 1980 were as follows: Ree ve - Allan K. McLean (acclaimed) 820 436 693 955 544 1118 802 759 804 Deputy Reeve - Stephen Davie Charlie K. Sanderson Clarence V. Smith Counci 11 ors - Raymond S. (Bud) Arbour John Hagen Thelma Halfacre Gail Swainson John Vokes Stanley Vousden Simcoe County Board of Education (Ward 8) Oro & Vespra: Lloyd Fletcher 1264 Judith (Judy) Watson 900 Harvey Johnston (withdrawal) Simcoe County Roman Catholic Separate School Board - Ward 6 (nominations accepted by Township of Mara): Lou Freundorfer - Anne Lynne Murphy - Oro vote 40 - total vote 173 Oro vote 39 - total vote 301 Simcoe County Divisional Board of Education - elected by Separate School Supporter (North Ward): Marcel Bruneau 1203 Frank Esson 997 Lawrence Petrie 417 Paul Tremblay 1685 Trustees Hawkestone Police Village: Robin Fallon Ralph Leigh Diane McKenzie (Williams) (acclaimed) (acclaimed) (acclaimed) ~?l r On November 13th, 1980 Clerk decQared the followed elected for a two year term 1981-82 (in accordance with Section 79(2) of The Election Act): . . . Pg. 257 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17~ 1980 1981-82 Counci 1 Reeve - Allan K. McLean - R.R. #1~ Barrie, Onto Deputy Reeve - Stephen Davie - R.R. #1, Oro Station, Onto Councillors - Raymond S. (Bud) Arbour - R.R. #2, Shanty Bay, Onto Thelma Halfacre - R.R. #1, Oro Station~ Onto Stanley Vousden - R.R. #1, Oro Station, Onto Simcoe County Board of Education - Ward 8 (Oro & Vespra) Lloyd Fletcher - R.R. #2, Oro Station~ Ontario Trustees Hawkestone Police Village Robin Fallon - Hawkestone, Ontario Ralph Leigh - Hawkestone, Ontario Dianne McKenzie (Williams) - Hawkestone, Ontario H. Neufeld Returning Officer Results of Simcoe County Roman Catholic School Board - Ward 6 Declared at Oro this 13th day of November, 1980 Anne Lynne Murphy (as delcared by Clerk of Mara Township) Results of Simcoe County Divisional Board of Education - elected by Separate School Supporters (North Ward) Paul Tremblay (as declared by Clerk of Tiny Township) The Planning Administrator was present at 1:30 p.m. to review planning and development matters. The following was presented: Letter from Ainley & Associates to the Ministry of Natural Resources forwarding copies of objections to By-law No. 1213/80, requesting site specific review of the Hazard Land Zoning on parts of Lots 26 & 27~ Concession 7; Letter from Ainley & Associates to solicitor O. J. Rowe in respect of the above noted matter, clarifying which previous By-law schedule is presently in effect, Mr. Rowe having not been aware of the amendments of By-law No. 1031; Livingston~ Myers & Cockburn advising that By-law No. 1219/80 had received two readings; Ontario Municipal Board advising that Hearing for By-law No. 1213/80 will be scheduled on receipt of the necessary affadavits proving service of the By-law; Reid & Associates advisin~ of approval in principle regarding a proposed By-law to rezone part of Lot 20, Concession 11 to permit development of a proposed tourist campground. On motion of Sanderson and Smith~ that correspondence as presented be placed on file. . . . Pg. 258 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 Township Planning Consultant Ron Watkin (Ainley & Associates) was present to review with Council the objections to By-law No. 1213/80, and the manner in which they are proposed as being responded to by Council. Reference was made to the draft letters of response and objection summary sheets which were distributed to members of Council for consideration previously. On motion of Swainson and Sanderson, that letters of response in regard to objections to By-law No. 1213/80 be forwarded as drafted. Planning Administrator and Clerk to prepare and forward the necessary affadavits, materials and application fee to the Ontario Municipal Board following a 14 day period from the date of mailing of the response letters, to permit any withdrawals of objections to be received. Clerk presented By-law No. 1219/80 which had received first and second reading at a meeting held on November 3, 1980 and tabled for third reading. Clerk reported that the Township Solicitor had been contacted as instructed with respect to several concerns of Council, namely unit levies on basis similar to lot levies, fire protection requirements, etc. Township Solicitor had advised that there is no apparent authority for unit levies - since no services being provided by the Township. Fire protection requirements under jurisdiction of Fire Marshall's Office and plans would have to be approved by that office - this to be covered in Developer's Agreement. Developer's Agreement difficult to prepare until By-law to rezone has been passed. Mr. John Cockburn of Horeseshoe Valley Ltd. was present before Council during the consideration of the By-law. Accordingly, Council after further consideration of the Solicitors comments and clarification, and presentation of a letter from Mr. Cockburn as an explanation of fire protection, passed the following resolution: On motion of Smith and Sanderson that resolution passed at the meeting held on November 3, 1980 giving a second reading to By-law No. 1219/80 be amended by deleting the words after "reading" at end of the second line and read - "On motion of Sanderson and Smith By-law No. 1219/80 read a first time be read a second time and tabled and be re-presented for third reading". Following this resolution By-law No. 1219/80 was brought in for consideration of third reading. On motion of Swainson and Smith By-law No. 1219/80 read a second time be read a third time. On motion of Sanderson and Smith, By-law No. 1219/80 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and Clerk to have sufficient copies prepared for circulation as required under O. Reg. 597/79. Clerk and Planning Administrator be authorized to carry out the necessary circulation under Section 35(24). Presented correspondence, communications, etc. as follows: Assessment Review Court - notice of Court to be held on Tuesday, December 16, 1980 commencing at 9:30 a.m. in the City of Orillia Council Chambers to consider appeals under Sections 42 & 43 and Section 52, for the City of Orillia, Townships of Orillia, Oro and Medonte; Letter from Ministry of Housing advising that a new Planner has been appointed to the Central Office of the Community Planning Advisory Branch: Gordon Buckingham replacing Marcia Green who is now working at the Head Office. . . . Pg. 259 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 Ontario Hydro - Barrie Area - service onnection program cards for Knar Investments Ltd. - Lots 49 and 56, Plan M-66 and Boyd Phannenhour - south Part Lot 31,Conc. 2; Bingo Lottery Licence No. 292066 issued to East Oro Public School and Lottery Licence (Raffle) No. 292-67 issued to Best Parents, W. R. Best Public School - funding for school equipment, gym equipment, etc. Ministry of Intergovernmental Affairs - Background Issue of Oct. 24/80; Copy of letter from D. Mansell, District Manager, Huronia District, M.N.R. copy of reply to Bass Lake Ratepayers Association; Ministry of Treasury and Economics - Ontario Finances - second progress report on the performance of the 1980 Ontario Budget; Copies of Plans of Surveys - 51R-9869, part SE~ Lot 7, Conc. 3 51R-9881, part Lot 26, Con. 7 51R-9882, part Lot 11, Conc. 9 51R-9889, E\ Lot 18, Conc. 5 The Ontario Paper Company Ltd. - memorandum regarding newspaper recovery and recycling program; On motion of Swainson and Sanderson correspondence, communications, etc. as presented be received and placed on file. Presented copy of letter from Lynn Boyt, Shanty Bay Community on behalf of Shanty Bay Ratepayers Group and Shanty Bay Very Interested Parents Group and with the support of the Simcoe County Board of Education and Township of Oro, to Gordon E. Smith, M.P.P. with regard to the difficulties that have been encountered in having the speed limit reduced on the Shanty Bay (Ridge) Road, County Road No. 20, because of Highway Traffic Act criteria. Letter is an appeal for assistance to have sPeed limit reduced through the hamlet of Shanty Bay, especially in the immediate area of the school. On motion of Smith and Swainson copy of letter as presented be received and placed on file for reference. Presented registered letter from Consumer's Gas enclosing as directed by the Ontario Energy Board, copies of the application, notice of application and procedural order pertaining to the matter of application by Consumer's Gas Company now pending before the Ontario Energy Board for Orders approving rates to be charged for the sale of gas. LB.R.O. 376-1-2(a) orders that the time prescribed in Regulation 627 for the filing of answers to the interim rate application be abridged to 9:00 a.m. on November 14, 1980 according to order issued on November 4, 1980. On motion of Sanderson and Swainson documents as presented be received and filed for reference as required. Presented letter from IBM Canada forwarding copy of a form required by the Regional Assessment Office authorizing "Queen's Park" to create an assessment tape for the Municipality which is to be completed and forwarded to the Assessment Office. Also letter advising of rate increase effective January 1, 1981 and schedule of charges. On motion of Swainson and Smith letter and form as presented be completed by the Clerk and forwarded to the Regional Assessment Office as required and copy of schedule of charges be filed for reference as needed. . . . Pg. 260 TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 Presented letter from Ministry of Intergovernmental Affairs on the subject of "International Year of Disabled Persons". Letter outlines the programs scheduled by the Provincial Ministries for 1981 and suggesting that many of the programs may be helpful to Municipalities, either in complementing own plans or in providing assistance. On motion of Sanderson and Smith, letter be filed for reference should application in this regard be given consideration or proposal entertained to participate in any of the programs. Presented letter from ROMA being notice of Annual Conference to be held February 8th to February 11th, 1981. Enclosed are applications for accommodations to be completed at earliest convenience. Registration fees per delegate are $75.00. On motion of Swainson and Smith, notice of Annual Conference and application for accommodations be received and referred to the 1981 Council for completion and return. Presented from Ministry of Revenue, Assessment Information Bulletin - subject: Assessment Data Services Improvement. Effective immediately - Census reports to be produced same as in 1978 and in addition census reports showing population by electorial wards and polls will be provided as requested; - School support list will be prepared in a format similar to that used in 1978; For 1981 - Assessment Roll will be printed on same form and will contain the same basic information as in 1978. On motion of Swainson and Sanderson, Information Bulletin'as presented be filed for reference as required and Clerk to obtain reports available that will assist in any way with administrative work. Presented letter from Ross Bertram commending Council and Road Department for the improvement at intersection of Line 5 and Ridge Road. Also offering his services as Member of Oro Planning Board. On motion of Smith and Sanderson letter of appreciation be received and be represented to 1981 Council with respect to the offering of his time to serve on Planning Board. Also copy of the letter be referred to Roads Department with respect to the first part of the letter. Presented letters of approval from the ~1in;stry of Transportation and Communications for snow removal equipment as accepted by Council from Morris Shelswell at $32.00 per hour while operating and stand-by from December 15th, 1980 to March 15th, 1981 and Gordon Roehner - $32.00 per hour for snow removal and $18.00 per hour while sanding and Jim Kenny $18.00 per hour. On motion of Smith and Swainson, MTC. letter approving Council's action in accepting tenders of Morris Shelswell, Gordon Roehner and Jim Kenny for additional snow removal equipment accepted as satisfactory. Fred Haughton was present before Council to discuss road matters and presented his report for work done during the first two weeks of November - ending November 15th, 1980. Pg. 261 . TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 On motion of Smith and Swainson the report of the Road Supt. as presented be accepted and Treasurer authorized to issue cheques to cover same to a total of $28,075.55. Presented petition for second interim payment under the Public Transportation and Highway Improvement Act on expenditures made October 1 through November 15th, 1980 completed in triplicate, Treasurer and Road Superintendent declarations to be taken showing expenditures eligible for subsidy as follows: Roads Bridges & Culverts Total Construction 268,937.16 10,429.96 279,367.12 Maintenance 333,881. 64 67.50 333,949.14 Total 602,818.80 10,497.46 613,316.26 (Total stock & machinery (DR) as per FBMRA-36 of 27,755 apportioned). Presented quotations for the installation of hydro service to the salt shed on part Lot 16, Concession 14, property leased from the Ministry of Transportation and Communications for a period of 4 years, were received as follows: . Hastings Electric (Oro) Ltd. - $790.00 includes one pole, service dusk to dawn light, two plugs, underground wire from pole to service Hagen Electric - $1037.00 inclused 35 foot pole with meter and 60 amp pOle service - mercury vapour yard light mounted on pole, switch, Ontario Hydro inspection fee. On motion of Sanderson and Smith that the quotation of Hastings Electric (Oro) Ltd. be accepted for the quoted amount of $790.00 plus the Hydro Inspection Fee, work to include all items in quotation of November 17, 1980. Clerk advised that as instructed at the meeting of Oro Council held on November 3, 1980 the draft By-law to establish Employment Benefits and an Income Protection Plan had been reviewed and revised and now presented for Council's consideration and action. After review and consideration the following action was taken by Council: On motion of Sanderson and Smith a By-law to Establish Employment Benefits and an Income Protection Plan, and replacing By-law No. 963, was introduced and numbered as By-law No. 1220/80 and read a first time. On motion of Swainson and Sanderson, By-law No. 1220/80 read a first time be read a second time. On motion of Smith and Swainson, By-law No. 1220/80 read a second time, be read a third time. . On motion of Sanderson and Smith, By-law No. 1220/80 now read a third time, be engrossed by the Clerk, signed and sealed by the Reeve and copies be made available to all employees and Ministry of Transportation and Communications. Pg. 262 . TWENTY-FIFTH MEETING (Cont'd) NOVEMBER 17, 1980 On motion of Smith and Sanderson that Treasurer be authorized to issue cheques to each Volunteer Fireman according to the allocations provided by each District Chief. On motion of Smith and Swainson, that Council authorize that the Clerk be paid for two weeks holidays and take one week in 1980 and carry one week over for 1981. Clerk advised that the Engineer for Quadrant Developments had telephoned to advise that the entrance culvert into Hawkestone Park will be installed by Morris Shelswell subject to Council absorbing 50% of the cost as previously indicated. On motion of Swainson and Sanderson that Oro Council are in agreement to pay 50% of the cost of the installation of the entrance culvert into the road in Quadrant Development Plan M-157 into Hawkestone Park, provided that Quadrant Development install same and bill the Township for 50% of the quoted cost of $330.00, being $165.00 for the 20' x 15" culvert. . On motion of Swainson and Smith that a letter be forwarded to the Simcoeside Ratepayers Association advising that Council of the Township of Oro did authorize the Association to clear the four lots on Plan 1488, dedicated as Park Lands, in a suitable manner, to allow playground equipment and/or ball diamond, etc. as needed. And, that the Association be authorized to charge for the wood under terms set by the Association and that these funds are to be used for the said park equipment. On motion of Smith and Sanderson, that a letter be forwarded to Lorraine Lucas expressing Council's appreciation for her services and volunteer work put into the swimming class program over the years. Councillor Gail Swainson requested Council to consider a recount for two candidates, Gail Swainson and Stan Vousden. Also presented a letter of concern from Gary & Sheila Litster expressing their concern of closeness of vote and requesting Council give consideration of a recount. On motion of Smith and Sanderson, Council after consulting with the Township Solicitor, are of the opinion that Council do not have available sufficient reasons to request a recount. Reeve Campbell called for a recorded vote. Reeve Campbell - yea Councillor Smith - yea Councillor Sanderson - yea On motion of Sanderson and Swainson, adjourn to meet again on Wednesday, November 26th, 1980 at 7:00 p.m. f"' /~/ .