10 20 1980 Council Minutes
Pg. 229
COUNCIL CHAMBERS - OCTOBER 20, 1980
TWENTY-THIRD MEETING
. Council met at 9:30 a.m. pursuant to adjournment, all members present.
Reeve Howard A. Campbell in the chair.
The minutes of the last regular meeting of October 6th and special meeting
of October 15th were on motion of McLean and Swainson, confirmed as
received and revised.
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Presented copies of letters forwarded as instructed at the last regular
meeting and special meeting as follows:
Oro Sand & Store Ltd. advising of tender accepted to supply, screen, haul
and stockpile winter sand 1980/81 season at flat rate of $2.00 per ton
and 25i per ton to remix present stockpile;
Copy of letter to MTC advising of acceptance of above tender acceptance
and requesting approval of same as well as forwarding copies of tenders
as recei ved;
Cliff Varcoe Ltd., Russell H. Stewart Construction Co. Ltd., and York Sand
and Gravel Ltd. advising of tender result and returning unused tender
cheques;
Orillia Packet & Barrie Examiner re: placement of tender ad for additional
snow removal equipment 1980/81 winter season;
MTC advising of tender call;
County Engineer re: proposed transfer and assumption of overpass at
Li ne 7, 11 and Oro-Ori 11 i a Town Li ne, requesting a meeti ng with respect to
overpasses at Line 7 and 11 and County Roads 20 and 27;
Jo-Con Developments Ltd. re: Bank Letter of Credit renewal which presently
expi res December 9, 1980, copy forwarded to Royal Bank as Guarantor;
N.V.C.A. re: log jam and beaver dam removal on Willow Creek as requested
by John Wesolowski - Willow Park Motel, pt. Lot 8, Conc. 1, copy of
same forwarded to Mr. Wesolowski;
P.G. Hermiston, Q.C. solicitor for Township, with respect to L.J. Torpey
and position of action to be taken scheduled for court case re: Plan M-71;
W. J. Leslie, solicitor for Township re: consent to vacate order against
property of Paul Kneeshaw (Barrie Auto Restoration);
M.O.E. ground water evaluation re: salt contamination report, well at Township
Machine Shed, Lot 15, Conc. 8 and Council comment re: same;
Robert Holmes., advising that the matter of Caretaker for the Oro Memorial Park
for the 1981 season will be reviewed by the 1981 Council;
Trustees, Hawkestone Police Village and Carl Ryshel, Scout Leader re: proposed
program of Scout Training in Hawkestone Park;
Copy of Order for 1981 dog tags;
Reservation request for 1981 O.G.R.A. convention;
Oro Township Arena Committee re: loan to assist in payment of outstanding
Arena Board accounts; ilk
Maritime Life Assurance Co. enrolling in Simcoe County Umbrella Employee
Benefi t Program;
MTC., District Engineer re: approval from Ministry for subsidy purposes to
participate in the County Umbrella Employee Benefit Program;
Orillia Packet, notice re: Ratepayers Meeting, October 27, 1980.
On motion of Smith and Swainson, copies of letters as presented and forwarded
accepted as satisfactory and ordered placed on file.
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Pg. 230
TWENTY-THIRD MEETING (Cont'd) OCTOBER 20,1980
The~fo~llowtng~~curre-s-purrdel1ce, communications etc. were presented:
IBM advising of data service price increase of 15% effective January 1, 1981;
Canadian Red Cross re: water safety services programs & instructor list;
M. I.G.A. reminder to apprai se system of budgetary control for adequacy;
M.C.C.R., Division Registrar's Report showing 2 deaths;
Ontario Hydro, service connection report;
Deputy Clerk, response to Solicitor's inquiry re: Subdividers Agreement Plan M-48;
County of Simcoe questionnaire re: intention to participate in 1981 County
Recreation Summer Programs;
M.C.R. re: staff changes, Ministry's Barrie Office;
Clerkls letter to Olivetti Canada cancelling service contract;
Lottery License 292065, application etc. issued to Shanty Bay Community Centre;
Ontario Humane Society, August/September monthly reports;
O.M.E.R.S. forwarding sample of pensioner booklet;
M.I.G.A. "Background" newsletters, Sept. 26, Oct. 3;
A.M.O. Reports No. 30, 31, 32, 33, 35, 39 & 42;
Copy of Plan 51R-9821;
Province/A.M.O. "Emergency Preparedness" seminar registration forms;
Wood/Gundy, capital market outlook, comment from Sept. M.F.O.A. Conference;
Twp. Community Arena Board minutes, meeting of October 8, 1980;
Card of appreciation, Ivy Scott & Family;
M.I.G.A. position paper re: new process for resolving municipal boundary and
related disputes;
Ministry of Consumer & Commercial Relations - building code rulings newsletter;
Ministry of Energy "Network" newsletter; .
Toronto-Dominion Bank, financial rate newsletter;
On motion of Sanderson and McLean that correspondence, communications, etc.
as presented be placed on file. Clerk to respond to County Recreation
Department questionnaire indicating request for further information.
Presented petition for interim payment under the Public Transportation and
Highway Improvement Act on expenditures made January 1 through September
30, 1980 completed in triplicate, Treasurer and Road Superintendents declarations made
showing expenditures eligible for subsidy as follows:
Roads
Bridges & Culverts
Total
Construction
230,453.02
9,194.76
239,647.78
Total
481,441. 41
9,262.26
490,703.67
Maintenance
250,988.39
67.50
251,055.89
(Total stock & machinery (DR) as per FBMRA-36 of 28,638.15 apportioned)
On motion of McLean and Swainson that petition for interim payment of subsidy on
expenditures made on Township roads in 1980 from January 1 to September 30 as
completed and presented, with Treasurer and Road Superintendent having taken
the necessary declaration, be accepted as the total expenditures for that period
for a total amount of $490,703.67. The Reeve and Clerk be hereby authorized
to sign the petition on behalf of the Corporation of the Township of Oro and
Treasurer to forward same to the Ministry of Transportation and Communications.
Advised that pursuant to Council IS resolution of October 6, 1980 that the Roads
Committee, Road Superintendent and Solicitor Kevin Carrol met at the property
of Dr. Basil D. Chadwick, pt. Lots 24 and 25, Plan 755 on October 14, 1980 where
water samples were taken and on-site drainage was inspected, and presented
letter from K. Carrol re: the preceding dated October 15, 1980.
Pg. 231
TWENTY-THIRD MEETING (Cont'd) OCTOBER 20, 1980
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On motion of Smith and Sanderson that the Simcoe County District Health Unit
be requested t6in'lestigate the 4" tile draining the north side of Lakeshore
Road opposite to the Chadwick property, Lots 24 and 25, Plan 755 to determine
and act upon the source of any pollution. Copy of letter to be forwarded
to Dr. Chadwick's solicitor.
Presented results of inspection and photographs taken at the York Sand
and Gravel site on October 9, 1980 by the Planning Administrator and Chief
Building Official in response to Solicitor Peter Howden's letter of
September 30, 1980.
On motion of Swainson and Sanderson, Clerk to write York Sand and Gravel Ltd.
Solicitor and advise that as a result of the site inspection carried out that
while the work's undertaken to date have made substantial progress towards
fulfilling his client's undertakings in this respect, that not all materials
have been removed from the lands. Copies of photographs to be forwarded
with letter.
Presented letters in support of a proposed municipal Airport between Barrrie
and Orillia from members of the Orillia Township Industrial Park Association,
including Truck and Trailer Equipment Ltd., Solarwood Inc., Speith-Anderson Ltd.,
Forest Home Building Supplies, Delux Aluminum Products Ltd., and Lawrence
Shaw Ltd.
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On motion of Smith and McLean, that letters be received and placed on file.
Presented letter from Kenneth Hanslerin respect to the Mutual Agreement Drain
over part of Lot 21, Concession 11 and R.P. 1441, indicating that the proposed
ditch remains unfinished.
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On motion of Swains on and Smith that letter be received and placed on file. Clerk
to contact Mr. J. Treloar regarding completion of the ditch and arrange for
inspection of same by Road Superintendent and M.T.C. District Supervisor.
Mr. Hansler to be advised that ditch will be inspected by the Ministry
of Transport~tion and Communications and Township once such is completed
which is anticipated prior to freeze up.
Presented copy of site plan showing proposed disposal lagoons on the property
of Lloyd Squires, pt. W~ Lot 17, Concession 7 as required by resolution
of August 14, 1980.
On motion of McLean and Sanderson, that the site plan as presented be received
as satisfactory and placed on file for reference.
Presented invoice from Ainley & Associates re: account for Municipal Drain
engineering, Project 78128, final bill in the amount of $1,216.70
On motion of Smith and Sanderson, that account in the amount of $1,216.70
be approved for payment.
Presented letter of approval from MTC approving of tender by Oro Sand and Stone
Limited to supply, screen, haul and stockpile winter sand and to remix
the present stockpile of sand.
On motion of Sanderson and Swainson, that letter of approval be received and placed
on file, with a copy forwarded to the Road Supt. for his information. Contract
price $11,650.00.
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Pg. 232
TWENTY-THIRD MEETING (Cont'd) OCTOBER 20, 1980
Presented inquiry from Central Oro Ratepayers Association President in regard
to salt storage precautions being taken at the Township Hall site.
On motion of Sanderson and Smith Clerk to respond to inquiry indicating
that alternative winter sand storage facilities are being considered elsewhere
where environmental safeguard precautions are in place, and that only a
minimal amount of winter sand is proposed to be stored at the Township Machine
Shed site.
Presented letter from Clerk of Session, Esson Pres. Church, in respect to the
scheduling of hockey in the Township Arena interfering with Sunday School
attendance and advised that similar letters would be received from the
United Church and other congregations.
On motion of Swainson and Smith that letter be received and referred to the
Community Arena Board for consideration.
Presented letter from M. W. Zwicker, Solicitor for A. Proper (Lot 15, Conc.8)
in respect to damages as may arise due to the use of new lights at the Oro
Fairgrounds possibly affecting mink pelts during November.
On motion of McLean and Sanderson that letter be received and placed on file.
Presented letter from R. Fallon, Secretary, Hawkestone Police Village Trustees,
advising that Mrs. E. Eenhoorn, Mrs. C. Blunt, Mrs. B. Martin and
Mr. B. Crawford have been recommended as comprising the Hawkestone Hall Board.
On motion of Swainson and Smith, that Clerk to confirm to R. Fallon that the
names of Mrs. E. Eenhoorn, Mrs. C. Blunt, Mrs. B. Martin and Mrs. B. Crawford
will be pl aced on the By-law appointing members to the Townshi p Hall Board I s
as members of the Hawkestone Community Hall Board.
Presented letter from Consumers Gas and Ontario Energy Board Order No. EBRO 376-1-1
pertaining to the cost of gas purchased from Trans Canada Pipelines, registered
mail no. "Scarborough R-76".
On motion of Smith and Sanderson that letter and Energy Board Order No. EBRO-I-l
be received and placed on file.
Presented solicitation from the Foundation for Aggregate Studies to subscribe
to their "Municipal Advisory Service" for a fee of $90.00 and copy of sample
document as received by subscribers.
On motion of McLean and Smith that letter be received and placed on file with
no further action taken.
Presented Provincial Rates of Remuneration as well as Federal Rates, paid
to Poll Clerks, D.R.O.'s and for use of Polling Places for elections, for
consideration to set rates for the forthcoming 1980 Municipal Elections.
On motion of McLean and Smith that Council authorize the following rates to be
paid for the 1980 Municipal Elections:
Polling Place
D.R.O.
Poll Clerk
$40.00
50.00
45.00
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TWENTY-THIRD MEETING (Cont'd) OCTOBER 20, 1980
Pg. 233
Presented invitation for representative to attend the Ontario Association
of Property Standards Officers Regional Conference to be held in Midland
on Wednesday, October 29, 1980.
On motion of Sanderson and Smith that.letter be received and placed on file.
Presented letter from A. Beacock in respect to property for sale, offered
by John l. Cole ltd. Realtors.
On motion of Swainson andSanderson that the matter be referred to the
1981 Council, Mr. Beacock be advised accordingly.
Presented invoice from R. Young Plumbing and Heating in respect to repair
of water service at Lot 40, Plan M-66.
On motion of Mclean and Sanderson that account in the amount of $156.12 be approved
for payment. P.E.R.M.O. Construction to be forwarded an invoice for the
works required to rectify the water main break.
Presented census report from the County Assessment Office showing a
1980 population for the Township of Oro as being 6,647 being an increase of
84 persons from the 1979 population of 6563.
On motion of McLean and Smith that census report be received and placed
on j:fi le.
Presented letter from Ontario Humane Society, soliciting for funds to assist
in the "S~ll Animal Fertil ity Control Project" being undertaken jointly
by the Society and the Animal Welfare Foundation of Canada at the Ontario
Veterinary College, University of Guelph.
On motion of Swainson and Sanderson that Clerk-Treasurer be authorized to
forward a grant in the amount of $50.00 to the University of Guelph "Small
Animal Control Project".
The Planning Administrator was present at 11:00 a.m. to review planning and
development matters. The following was presented:
Letter from Oatley, Purser Solicitors for the Windfields Estates Subdivision,
forwarding draft transfers for the open space areas and various blocks within
the plan. Planning Administrator advised that the proper blocks for transfer
had now been identified, and that the transfers intended are as required
by the Minister's Conditions of draft approval and the Subdividers Agreement
entered into between the Developer and the Township.
On motion of Mclean and Smith, that letter be received and placed on file.
Planning Administrator to advise Solicitors for Windfield Estates that the
draft transfers and undertaking appear satisfactory.
Presented letter from Ministry of Housing revising the formulas used to
calculate the gross debt service (GDS) percentage for OHRP load administration
re: self employed applicants.
On motion of Sanderson and Smith, Planning Administrator to place revision
on O.H.R.P. master files.
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Pg. 234
TWENTY-THIRD MEETING (Cont'd) OCTOBER 20, 1980
Presented letter from Ministry of Housing advising that the Hastings Draft
Plan of Subdivision has received a draft approval extension to November 18,
1981 (File 43T-25103, Lot 20, Conc. 5).
On motion of Sanderson and Smith that letter be received and placed on file.
The Chief Building Official was present at 11:30 a.m. to review building matters.
The following was presented:
Request to attend the Ontario Plumbing Inspectors Association Annual Zone
Meeting to be held in Barrie, on Friday, October 24, 1980.
On motion of McLean and Swainson that the Chief Building Official be
authorized to attend.
The matter of outstanding building matters at the Shanifahan property was
further discussed in regard to demolition of the old house.
On motion of Smith and Sanderson that the Clerk advise Mrs. Shannahan that
Council are of the opinion that the terms of the original affadavit regarding
demolition of the former residence are to be complied with. .
The Road Superintendent was present at 1:15 p.m. to review road matters. The
following was presented.
Advised that the winter sand supply was due on October 22, 1980 for delivery and
that the MTC had revised their fee for lease of the salt storage shed on
their lands from the previous proposal.
On motion of Sanderson and Smith that the Road Superintendent be authorized to
arrange for installation of overhead doors and hydro to be installed at
the MTC salt storage sheds, subject to receipt of favourable lease fee by
letter from the Ministry.
The matter of additional salt purchase was also discussed.
On motion of McLean and Swainson that an additional 80 tons of sodium chloride be
purchased for 1980/81 road ice control.
Advised that 15/16 Sideroad construction was proceeding slowly due to
poor weather conditions, and that the 13th Line intersection improvement at
the Ridge Road was completed for this season, save and except banking and
ditch shaping. Also advised that the road work at the 5th Line was
completed and that the grade at the railway crossing had been blended to
match as well as could be done due to super;..elevation of the rails.
The matter of winter maintenance at Plans M-66 and M-71 was also discussed. The
Road Superintendent was also requested to inspect road conditions on Plan M-66
to ascertain what remedial works are necessary prior to the onset of winter.
The Clerk was requested to ascertain from the Township Engineer what arrangements
had been made for winter snow removal, as such is the responsibility of the
Developer prior to the assumption of the roads.
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TWENTY-THIRD MEETING (Cont'd) OCTOBER 20, 1980
The matter of the removal of the rafts from the Township park beach was
also discussed. Same to be undertaken when Staff is available prior to
freeze-up.
Pg. 235
Grading and gravelling at the Arena and Guthrie Hall was also discussed,
and the Road Superintendent instructed to undertake the necessary work.
In consideration of works undertaken to date at 15/16 Sideroad, the transfer
of roads program amounts within the construction programs was considered.
On motion of Sanderson and McLean that the transfer of funds from BIC -
15/16 Sideroad construction to B3-C various locations be authorized, to the
extent of that amount available for transfer.
Presented letter from Horseshoe Valley Resorts in respect to snow control on
R.P. 1587 roads for the 1980-81 winter season.
On motion of Swainson and Smith that letter as presented be received as
satisfactory. Council are agreeable to the flat rate of $26.00 per hour or part
thereof for snow control and sanding, and the actual cost of sand supply on
the Horseshoe Valley Subdivision roads on Plan 1587.
On motion of Sanderson and McLean that the report of the Road Supt. be received
as satisfactory.
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Assessment Commissioner Bruce Fraser was present at 2:00 p.m. with the staff
members Bi 11 Rayfiel d and Bill Anderson, to revi ew a report on the impact
that reassessment under Section 86 of The Assessment Act would have on the
Township, if adopted.
Mr. Fraser's report shows the various classifications of land taxes, the basic
mi 11 rates from 1980, and the result of applying the re-assessment to the
various land classes. The number of units, percentage differentials and increases
or decreases in assessment and taxation are shown for each of the residential,
commercial, industrial and agricultural land classifications. Mr. Fraser
explained the basis of undertaking the re~assessment under Section 86 and
commented on the extent of field work that had been carried out in preparing
his report. Assurance was given that the type of inaccuracy which had occurred
in Innisfil IS adoption of Section 86 would not occur in Oro. Mr. Fraser
also explained that the re-assessment would be based on 1975 figures for the
roll to be returned in 1981, and that the assessments would be updated every
third year. Mr. Fraser outlined the procedure used for notification and appeal
should application under Section 86 be carried through with. Mr. Frase.r
reported that 9 municipalities in the County were considering utilization of
Section 86 reassessment. Prior to the resolution, Councillor Swainson
requested a recorded vote.
On motion of Swainson and Sanderson that Oro Township Council request the
Minister of Revenue to cause the return of the 1980 Assessment Roll for 1981
taxati on unde.r Secti on 86 of the Assessment Act. Cl erk to advise the Assessment
Commissioner accordingly.
Yea: Swainson, Sanderson Nay: McLean, Smith Yea: Campbell Motion Carried.
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TWENTY-THIRD MEETING (Cont'd) OCTOBER 20, 1980
Pg. 236
The matter of topsoil for the Hawkestone Park was considered. Councillor
Swainson was requested to obtain estimates for the amount of work and
material required, and to report back to Council on the matter.
Hours of operation for the Waste Disposal Site were also considered.
On motion of Sanderson and Smith that the winter hours of operation of
the Waste Disposal Site be 40 hours per week.
Consideration for retiring volunteer fire fighter was also discussed.
On motion of Swainson and Mclean that any Volunteer Fire Fighter retiring
from duty be sent a letter of appreciation of behalf of Council.
The taking of wood from Township Road Allowances was discussed.
On motion of Smith and Sanderson that Mr. W.M. Kent, R.R. #1, Barrie be
forwarded a letter advising that he is not entitled to remove wood or any
other material from Oro Township Road Allowances without first having obtained
permission from Council. Mr. Kent to be cautioned that failure to obtain
permission could result in legal action being taken. Copy of letter to
be forwarded to Mr. Fred Arff.
Council next discussed the policy of the sending of amemorium in the
event of the death of a present or past member of Council or a member of
staff.
On motion of Smith and Mclean that it be a pOlicy of Council to forward
flowers or a donation in lieu of flowers if requested in the event of death
of any former or present member of Township Councilor Staff, at the
discretion of the Reeve and Clerk.
There being no further business at hand, it was:
On motion of Swainson and Sanderson that Council adjourn to meet again on
Monday, November 3, 1980 at 9:30 a.m.
The meeting adjourned at 4:40 p.m.
DeP~erts
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Reeve, Howard A. Cpbell