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08 26 1980 Council Minutes J. ~ Pg. 184 COUNCIL CHAMBERS - AUGUST 26, 1980 . NINETEENTH MEETING Council met this morning at 9:30 a.m. pursuant to adjournment, with all members present. Reeve Howard A. Campbell in the chair. The minutes of the last regular meeting and Special Meeting of August 14th were on motion of Sanderson and Swainson, confirmed as printed and recei ved. Presented copies of letters forwarded as instructed at the last regular and special meetings, as follows: . Barrie Examiner and Orillia Packet advising of change of meeting and dates for meetings in September; Ministry of Transportation & Communication requesting reconsideration of fee for lease of salt sheds; Bass lake (Orillia-Oro) Ratepayers Association re: illumination of junction of Highway #12 and County Rd. 22 (Prices Corners) forwarding copy of letter from MTC regarding request for a light at this intersection; Jarratt Community Hall Committee forwarding portion of loan to complete hall renovations, in amount of $900.00, balance of $1,100.00 to be forwarded when work is completed; Small Craft Harbours Branch, Fisheries and Oceans, Government of Canada re: administration of Hawkestone Wharf property; Drainage Co-Ordinator, Food Land Development Branch, Ministry of Agriculture and Food - Tile Drainage Act re: applications for Tile Drainage to August 15, 1980; Nottawasaga Valley Conservation Authority forwarding further resolution requesting by N.V.C.A. re: Fill and Flood line Mapping; N.V.C.A. - reply regarding 1981 Preliminary Budget and 1982-85 Multi-Year Forecast, advising that Oro Council have no proposals to be commenced other than Fill and Flood line Mappi ng project presently under program; Dr. Basil S. Chadwick - owner parts lot 24 and 25, Plan 755, Conc. 7 re: drainage water increase and apparent contamination; Dr. Jerry Ellis - further to fence viewers report, forwarding account of fees for fence viewers; Campbell, Godfrey & Lewtas, Solicitors for Transcanada Pipelines advising that matter of By-law to close part of original road allowance between lots 15 and 16, Concession 9, has been referred to Township Solicitor; Mr. Frank Stevens, West Oro Baptist Church - forwarding letter from Ministry of Consumer and Commercial Relations with respect to cemetery, Lot 10, Conc. 6 regarding the proposal for the reburial at West Oro Baptist Church cemetery; Ainley & Associates Ltd. requesting final account for engineering services re: Highway Municipal Drain, now to be completed under Mutual Agreement Drain; Vincent Racco, owner lots 7, 8 and 9, Plan 1098 re: keeping of fowl in residential area; Jim Mould acknowledging letter advising that he would not be able to continue servicing Township furnaces and expressing Council's appreciation for services rendered; Indian Park Association forwarding list of properties having paid water rates and list on properties to which water rates have been added to taxes in 1980; Shanty Bay Summer Festival Committee advising Council would have no objection to parade provided sufficient and adequate precautions are taken for safety during parade; . . . . Pg. 185 NINETEENTH MEETING Kenwell's Burner Service - advising that quotation for furnace services has been accepted and copy of letter to Crawford Heating advising of same; Lloyd Squire re: proposed sludge lagoon (copy to Min. of the Environment); County Clerk advising of action of referendum resolution; Snider Well Drilling Ltd., Knelson Water Wells, Peter Marchildon Well Drilling, Buie & Buker Drilling Ltd. requesting quotations for well at Machine Shed. On motion of McLean and Sanderson copies of letters as presented and forwarded accepted as satisfactory and same be placed on file. On motion of Swainson and McLean that Mr. Vincent Racco be forwarded a further letter advising that should he again carry out the practice of keeping chickens in the spring of 1981 the Township would have no alternative but to carry out the necessary actions according to By-law No. 1102. Presented correspondence, communications, etc. as follows: Ontario Hydro - Barrie Area, Service connection progress cards for: David Stock - Lot 42, Plan 1587, Knar Investments - Lots 41, 48, 55, 58 & 59, Plan M-66; Letter from Standor Business Consultants acknowledging receipt of cheque for services - retail sales tax; Mrs. Norma Sanderson - appreciation of retirement evening; McMaster University - Municipal Administration correspondence program; Division Registrar's monthly statement for month of July - showing 1 death; Ontario Humane Society - monthly report for July; Neptune Meters Ltd. - acknowledgement of order for 24 water meters with remote readi ng; Ministry of Revenue - Tax Grants for seniors - property tax grant up to $500.00 and sales tax grant of $50.00; Minutes of Oro Township Community Arena Committee meeting - August 12, 1980; County of Simcoe, Recreation Dept. - seminar sponsored by County Recreation Committee in co-operation with OMRA, Zone Organization and Ministry of Culture and Recreation; Workmen's Compensation Board - accident statement - Fred Shellswell; Douglas G. Lewis, M.P. - advising that he is prepared to meet with Municipal Councils in the area; A.M.O. bulletin and reports; North Simcoe and Orillia Housing Authority re: Ontario Housing Corporation policy; Ministry of Treasury and Economics - Ontario Finances; Ministry of Intergovernmental Affairs - background issue, July 11th, 18th and 25th and Bulletin 41; N.V.C.A. - minutes of water control advisory board - July 10/80; Conservation Area Advisory July 17/80; Information and Education Advisory Board, July 24/80; Executive Committee meeting - July 30/80; Health and Welfare Canada - news release, July 14/80 - proclaiming 1981 as International Year of Disabled Persons; John Deyell Company - book manufacturers; Ontario Association of Property Standards Officers - newsletter July/August; Registered Surveys 51R-9682, and 51R-9698; Children's Services Workshop '80 agenda; Environment Ontario - issue of Legacy - Vol. 9, No.2 - July/Aug 1980; Fire Marshall's News - Quarterly, Summer 1980 Domtar Chemicals - salt prices for 1980-81 ice control season Hon 1. Wells - copy of speech delivered to AMO Conference; Lottery Licence #292063 - Oro Twp. Fire Department. . . . pg. 186 NINETEENTH MEETING (Cont'd) AUGUST 26, 1980 On motion of Swainson and Sanderson, correspondence, communications, etc. as presented be received and placed on file. Presented letter from Millie Rothman, in response to Township letter of July 22, 1980 advising of contravention of Township By-laws should an alleged commercial business be carried out from Lot 97, Plan M-9, following an advertisement which appeared in local newspapers, advertising "Sugar Bush Hot Tubs". Letter advising that no commercial sales are carried out from the resort residence in Sugar Bush and that their manufacturing plant is in Barrie, from which all sales are made that are not made at the buyers home after visiting same and recommending a suitable site. On motion of McLean and Swainson, letter be received and copy of same be forwarded to Robert Boyko, D.D.S., M.Sc.D. who had sent a letter of complaint to the Township. Presented letter from Don J. Crawford, Solicitor for Nelson R. Robertson, enclsoing original copy of By-law No. 1215/80 which was duly registered at the Registry Office, Barrie on the 31st day of July, 1980, as instrument no. 711958. Also duplicate registered copy of deed from Township of Oro to Nelson R. Robertson convering conveyance of Part 3, Plan 51R-9476 and Part 1, Plan 51R-9618. On motion of Sanderson and McLean, letter and copy of By-law No. 1215/80 registered as Instrument No. 711958 and copy of registered deed be received and placed on file for future reference. Presented letter from B. S. Onyschuk, Q.C. Solicitor for Quadrant Developments (Cedarbrook Estates) in reply to Township letters of June 18th and July 14th, with respect to culvert on south side of Cedarbrook Crescent and culvert adjacent to creek, on proposed walkway across creek. Letter advises that the culvert on the south isde of Cedarbrook Crescent was not a requirement in the Subdivision Agreement and the open culvert was a requirement by the Township Engineer. On motion of Sanderson and Swainson, since it would appear that this was an oversight on the part of the Township Engineer, the Township would be prepared to install the necessary culvert for the entrance to the Park, subject to Quadrant Developments paying 50% of the cost of same. Presented letter from Paul Gleason, Reid and Associates Ltd. with respect to completion of hook~up of second well at Shanty Bay advising that on June 20, 1980 he had met with Mr. R. Hastings and Mr. Ron Young and inspected the completed installation and further that since Mr. George Snider was not present and for that reason the pump had not been run. Letter also enclosed a further account for services to an amount of $72.88 which with the previous account of $1,763.20 totals $1,836.08 now outstanding to Reid and Associates Ltd. Clerk advised that on August 15, 1980 a further telephone call had been received from Reid and Associates Ltd. enquiring as to why the account has not been paid and after reference to Township letter of May 23, 1980 Engineers advised that all efforts would again be made to have everyone required present with Mr. Snider to have the pump in operation. Also letter from Reid and Associates Ltd. dated August 20, 1980 advising that on August 20, 1980, Mr. Paul Gleason had met Ron Young and George Snider and the pump for the second well was put into operation and further that samples of water must be taken, analyzed and proven J. ., . . ~ Pg. 187 NINETEENTH MEETING (Cont/d) AUGUST 26, 1980 safe before the well can be used as outlined in the approval. Ron Young had indicated that he would be making arrangements with the Ministry for the necessary samples. On motion of Sanderson and McLean that the account of Reid and Associates Ltd. be paid to a total amount of $1,836.08 as received. Presented copy of letter to Shanty Bay Community Centre Committee with copies to MilesAllison, Architect, Ron Sclater, Reeve and Clerk outlining deficiencies in building, also copy of letter from Miles Allison, Architect to contractor for the construction of the Community and School Centre, requesting that the deficiencies be remedied as soon as possible. On motion of Swainson and Sanderson, copies of letters be filed for reference and Clerk to follow up the matter in order to complete the application for grant once all certificates are received. Represented letter from Edith M. Blake, President, Indian Park Association with respect to Sugar Bush subdivision roads, forwarding list of problems on roads in Plans M-30 and M-31, along with request for "stop sign" at intersection of Huron Woods Drive and Algonquin Trail. Clerk advised that this matter had been referred to Township Road Supt. for a report. On motion of McLean and Sanderson, that the matter of deficiencies outlined in letter be left in the hands of the Road Supt. to carry out as needed under normal road maintenance programme and that the matter of a "stop sign" as requested be further reviewed and representatives of the Association arrange to meet with Township Road Supt. Presented letter from C.C. Holmes, lots 10 and 11, Plan 653 with respect to drainage problem, which according to letter was caused by owners of Lots 8 and 9, Plan 653. Mr. Holmes requests that action be taken to remedy the situation. Reeve Campbell and Councillor Sanderson along with Road Supt. inspected the area in question on August 21, 1980. On motion of McLean and Swainson, that following an inspection of the site it is Oro Council's considered opinion that the ponding of water is not created by road ditches and that Council do not feel that the matter of the drainage problem on private property is the responsibility of the Municipality when road ditches are not creating the problem. Presented copy of letter to D. S. White, Solicitor forwarding report of Township Engineer with respect to Plans M-30 and M-31 and Part M-9, regarding deficiencies on individual lot water connections, ditches, erosion and culverts. Also presented copy of undertaking by Modco Investments Ltd. with respect to water service connections to lots on Plan M-30 and M-31 in accordance with Agreement entered into by Modco Investments and Township of Oro, notwithstanding that Modco Investments Ltd. may not be the registered owner of Lots on the aforementioned lots at the time of chalet or residence construction. Presented as well letter from D. S. White regarding the undertaking, advising that Mr. De Martini will be preparing an undertaking which will be on personal basis as well as Modco Investments. . . . NINETEENTH MEETING (Cont'd) AUGUST 26, 1980 On motion of Swainson and Sanderson that in view of the Township Solicitors advice and upon receipt of a personal undertaking by Mr. James De Martini for the individual water service as well as the undertaking of Modco Investments Ltd. for the water services a letter of reply be forwarded to Solicitor for Midnorthern Investments Inc. with a copy to Modco Investments Ltd. on what conditions the building permits may be issued. Also that a copy of the undertaking be forwarded to Midnorthern Investments Inc. and Township Solicitor. On motion of McLean and Sanderson that a letter be forwarded to Norshell Developments requesting that the Township be advised by the next regular meeting, September 8th, 1980 that the letter of credit which expires on September 30th will be renewed prior to September 15, 1980. Presented letter from Consumer's Gas forwarding copies of (1) notice of application and (2) interim application now pending before the Ontario Energy Board for orders approving rates to be charged for the sale of gas. The application relates to the proposed September 1, 1980 increase in cost of gas purchased from TransCanada Pipelines Ltd. On motion of McLean and Sanderson letter and copies of notice of application and interim application be received and placed on file. Presented notice of inspection under the Pits and Quarries Control Act 1971, as made by TerryMcManus on August 11, 1980 of the Townshi p Pi t part W~ Lot 11, Conc. 8. Report shows no major concerns noted on the day of inspection. On motion of Sanderson and McLean inspection report as presented be received and placed on file. Presented letter from President, Shanty Bay Ratepayers Association with respect to recent sewage spill in the City of Barrie with a request that the Association concerns be expressed to the City of Barrie by the Municipality. On motion of Swainson and Sanderson, letter of concern as presented be received and a copy of same be forwarded to the City of Barrie. Presented a letter from Tourism and Industry Consultant, Ministry of Industry and Tourism respecting By-law for the licencing and regulating and governing of Recreational Campgrounds. On motion of Sanderson and Swainson letter be received and placed on file and Clerk to obtain further information regarding updated By-laws and same be presented to Council. Presented letter from Township of Vespra forwarding resolution of Vespra Council concerning the control of motorcycles and other terrain vehicles being used indiscriminately on private land and in reforestration areas. Letter requests the Township of Vespra be advised whether Council endorses the resolution in order that the degree of support can be ascertained. On motion of McLean and Sanderson that the Township of Oro endorse the resolution of the Township of Vespra concerning the control of motorcycles and other terrain vehicles, being used indiscriminately on private land and in reforestration areas. And that the Township of Vespra be advised accordingly. . . . Pg. 189 NINETEENTH MEETING (Cont'd) AUGUST 26, 1980 Presented letter from D. S. White, Solicitor. forWarding acc()unt for professional services with respect to Big Cedar Parks Ltd. in 1980 to date. Total account being in the amount of $667.15. On motion of Sanderson and Swainson, account as presented with breakdown for professional services be received and Treasurer authorized to issue cheque in payment of same to a total of $667.15. The Planning Administrator was present at 1:00 p.m. to review planning and development matters. The following was presented. Stewart, Esten, Township Solicitors, advising of receipt of final draft of the Big Cedar Parks Development Agreement, and further advising that the Agreement would not be presented until such time as Big Cedar Parks have remitted outstanding taxes as previously agreed to. Ministry of Housing advising of staffing changes in the Corrmunity Planning Review Branch. Paul Ross to replace Satish Dhar as Senior Planner for Simcoe, Dufferin & Wellington counties. Ontario Municipal Board, Appointments for Hearing re: Township of Flos, Restricted Area By-law NO. 12-77. Copies of letters re: response to a proposal by J. R. Langman to subdivide part of Lots 5 and 6, Concession 14, T()wnship of Oro by the Ministry of Natural Resources and Simcoe County District Health Unit. On motion ()f Smith and Sanderson, that correspondence as presented be placed on file. Council were also advised that By-law No. 1213/80 the Waterfront Zoning By-law Amendment would be circulated commencing September 2, 1980 with a last date for filing objections being September 22, 1980. Road Supt. Fred Haughton was present before Council at 1:15 p.m. to bring to attention of Council.matters regarding work on roads. Road Supt. reported on progress of work on construction of 15/16 side road. He related one problem of drainage which could affectWm. Bateman and possibly H.Caldwell. He also reported that the Surface Treatment has been completed on Ridge Road and Baycrest Drive. He further advised that he had obtained prices (verbal) from Robert Young to load, haul and apply gravel on 15/16 Side Road at a flat rate of $1.40 per cu. yd. delivered to the 15/16 Side Road. Allan G. Cook Ltd. - $1.39 per cu. yd. plus 25t for load (total $1.64) and from Cliff Varco at a rate of $1.49 per cu. yd.- quotation being for pit-run gravel. On motion of Sanderson and Swainson that the quotation of Robert Young to load, haul and apply pit-run gravel on 15/16 Side Road at flat rate of $1.40 per cu. yd. be accepted and Road Supt. to have the work carried out by Robert Young Construction and approval be obtained from M.T.C. On motion of Sanderson and Swainson, that the Road Supt. be authorized to purchase 12 michelin radial truck tires and 6 michelin' radial grader tires. J.- . . . """'l1lI NINETEENTH MEETING (Cont'd) AUGUST 26, 1980 pg. 190 Presented a letter from Oro Station Ratepayers Association further to attendance of representatives from the Association at the last meeting of Council. A petition had been presented to all residents of the Village Hamlet of Oro Station, which was without exception signed by every householder in Oro Station. The petition is a request for a "stop sign" in both directions of the Ridge Road and one on County Road 27 for traffic in the southerly direction and no stop for traffice on County Road 27 headed in a northerly direction across the Ridge Road. Mr. William O'Brien was present on behalf of the Ratepayers at 2:00 p.m. On motion of Sanderson and Swainson that the petition presented in support of the Oro Station Ratepayers Association letter to the Barrie Suburban Road Commission requesting a three way stop sign and flashing light at the intersection of County Road 20 and 27, be received and forwarded to the Barrie Suburban Road Commission for consideration and action. Oro Council would support the request of the Ratepayers of the Area in this regard. Presented letter from Assessment Commissioner with respect to 1980 Assessment Equalization Factors as published in the Ontario Gazette, showing the factor to be used by the Township of Oro for 1981 as 5.14 (ratio). Letter also outlines four steps to be taken for the general calculation procedure. On motion of McLean and Swainson letter and procedures outlined as well as copy of samples by classes for the Township total assessment, applying the ratio factor of 5.14. be received and placed on file. Presented letter from Chairman~ South Lake Simcoe Conversation Authority forwarding report and brief prepared by the Authority staff in response to the Lake Simcoe-Couchiching Environmental Strategy Report, Ministry of the Environment 1979 On motion of Sanderson and Smith~ report as presented be received and filed for reference and information~ with no comments or suggestions being forwarded. Presented letter from Lynda Bonney expressing concern about Oro Memorial Park and requesting that same be reviewed by Council. Letter at the same time expresses appreciation for the new playground equipment installed in 1980. Clerk also advised of a telephone call from Mr. Yarmell regarding cars driving across the park greens area and on August 9~ 1980 one child was struck by a car crossing the green area of the Park. On motion of McLean and Smith letter and verbal complaints be received and Clerk to reply and advise that the Park Committee have endeavoured to resolve some of the problems and will continue to do so. Also the matter of garbage containers has been taken up with the Park Supt. Clerk presented a summary of complaints submitted by ratepayers adjacent to Lot 30~ Plan 589~ with respect to use and condition of the property. Also presented copy of letter forwarded to ratepayers following inspection of the site by the Chief Building Official and accompanied photographs taken. On motion of McLean and Smith summary of written complaint be received along with copy of letter regarding written complaint forwarding findings of the Chi ef Buil ding Offi ci a 1 and same be pl aced on fil e for reference and a 1 etter be written to owner of the property regarding the complaint. J . . . ....... NINETEENTH MEETING (Cont'd) AUGUST 26, 1980 Pg. 191 Presented letter from the Foundation of Aggregate Studies with respect to renewal to quarterly publication "The Gravel Extract". On motion of Sanderson and Smith the subscription to "The Gravel Extract" be renewed and Treasurer authorized to include payment of $10.00 in the accounts for August. Presented a letter from Douglas G. Lewis, M.P. advising of a meeting to be held at the Orillia City Council Chambers on Tuesday, September 16, 1980 between the hours of 1:00 p.m. to 4:00 p.m. to discuss the question of improved Airport Facilities for the Orillia area. Letter requests that a representative from the Township of Oro attend the meeting. On motion of McLean and Sanderson that Reeve Campbell or Councillor Smith attend the meeting on behalf of the Township of Oro. A By-law to amend By-law No. 1031 as amended as ordered by the Ontario Municipal Board under>Section 35(22) of the Planning Act (File 78152) in respect of lands owned by Big Cedar Parks Limited, being part of Lots 5 and 6, Concession 13 and part of the original road allowance between lots 5 and 6, Concession 13 was presented together with O.M.B. order No. R78-9, Folio 380 dated August 1, 1980 and was: On motion of McLean and Sanderson, introduced and numbered as By-law No. 1216/80 and read a first time. On motion of Smith and Swainson By-law No. 1216/80 read a first time be read a second time. On motion of Sanderson and McLean By..law No. 1216/80 read a second time be read a third time. On motion of Smith and Swainson By-law No. 1216/80 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and Clerk to forward a certified copy to the Ontario Municipal Board and Big Cedar Parks Ltd. be advised accordingly. Clerk presented a draft By-law to provide for combined Voter Notification Cards and the mailing of or delivering to all electors at that address. On motion of Sanderson andSwainson that a By-law to authorize the Clerk to advise each resident of the location of the polling place at which the elector is to vote by mailing or causing to be delivered to the address of the elector a notice of the location of such polling place, which notice shall be directed to all the electors at that address was introduced and numbered as By-law No. 1217/80 and read a first time. On motion of Smith and McLean By-law No. 1217/80 read a first time be read a second time. On motion of McLean andSwainson By-law No. 1217/80 read a second time be read a third time. On motion of Swainson and Smith By-law No. 1217/80 now read a third time be engrossed by the Clerk, signed and received by the Reeve. NINETEENTH MEETING (Cont'd) AUGUST 26, 1980 Several other matters were brought to the. attention of Council by Committee Chairman. pg. 192 4It On motion of Sanderson and Smith, adjourn to meet again on Monday, September 8, 1980. ~~fJ,~ Howard A. Campbell - Reeve H. . .