08 05 1980 Council Minutes
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Pg. 173
COUNCIL CHAMBERS - AUGUST 5, 1980 - 9:30 A.M.
EIGHTEENTH MEETING
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Council met pursuant to adjournment, all members present except Councillor
Clarence Smith who attended in the afternoon.
Reeve Howard A. Campbell in the chair.
The minutes of the last regular meeting of July 21, 1980 were on motion
of McLean and Sanderson, confirmed as printed and received.
Presented copies of letters forwarded as instructed from the last regular
meeting, as follows:
Stewart, Esten re: Torpey litigation;
G.E. Starr re: travel trailer occupancy prohibited;
Ontario Hydro re: relocation of hydro poles, 15/16 Sideroad;
MTC re: Highway No. 11 speed limit;
J. Rothman re: prohibition of commercial use, Lot 97, Plan M-9, Sugar Bush;
City of Brampton re: term of municipal election;
McGill Environmental re: Oro Memorial Park privy rentals;
Foundation for aggregate studies re: unavailability of grant;
Driftwood Restaurant re: opening of "Vita Parcour" and letter of appreciation;
CNR re: crossing improvement, Georgina Drive, Mile 66.70, Conc. 1
On motion of Swainson and Sanderson, that copies of letters as presented and
forwarded accepted as satisfactory and be placed on file for reference.
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Presented correspondence, communications, etc. as follows:
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Ministry of Natural Resources - planning for Flood Emergencies pamphlet;
Ministry of Housing - advising of approval of Amendment No. 13 to the Official
Plan for the Barrie Planning Area;
Bell, Saunders advising F.E. Burns, solicitor represents the Township in
Champlain Chevrolet vs. the Township of Oro action;
C.M. Loopstra, forwarding executed copies of Big Cedar Parks Agreement to
Stewart, Esten;
Alfred Bradley - application for employment;
Minister of Revenue re: property & sales tax grants for senior citizens;
Arnott Construction re: concrete paving;
Orillia Public Library re: information services;
Ministry of Culture & Recreation announcement of staff changes;
Ministry of Culture & Recreation Dept., acknowledging receipt of questionnaire returned;
Ontario Hydro, service connection report;
AMO preliminary conference agenda and labour relations news bulletins;
Report of the Association (Municipal) Review Committee;
Can. Assoc. of Municipal Administrators, questionnaire;
F.C.M., year book listing, Township data;
City of Barrie, sale tender, aerial ladder fire truck;
M. I.G.A. bulletin No. 39 - "Administering the pay structure"
M. I .G.A. June 20 & June 27th, 1980 "Background" newsletters;
M.I.G.A. Bulletin No. 40 - "Energy Conservation in Ontario Municipalities and
Background issue of July 4th;
O.M.E.R.S. 1979 annual report;
McMaster University, advising Deputy-Clerk has completed Unit 2 of the AMCT course;
Ontario Plumbing Inspectors Association advising of Conference to be held
Sept. 14-17, 1980 in Guelph;
EIGHTEENTH MEETING (Cont'd) AUGUST 5, 1980
Pg. 174
Stewart, Esten advising that closing of purchases for 15/16 Side Road
widenings & improvements will be delayed beyond August 1, 1980;
Workmen's Compensation Board re: maximum compensation for Volunteer Firemen;
Ministry of Culture & Recreation - appointment of Robert E. Secord as
Assistant Deputy Ministry for Sports, Recreation and Field Services;
Ministry of Industry & Tourism - Erratum to Ontario, Yours to Discover
Tourism Marketing Plan 80/80;
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On motion of Sanderson and McLean, that correspondence, communications, etc.
as presented be placed on file. Clerk to respond to inquiries as required.
Treasurer presented accounts for month of. July as follows:
Wages - Office
- Park
- Arena
- W.D.S.
- Council
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Sherry Shelswell - cleaning office
Ontario Hydro
Oro Septic Service
Township of Oro - re: lot levy transfer
Henry Neufeld - petty cash
Cashway Lumber - Mem. Park
Min. of Agr. & Food re: tile drain debenture
Nabel Leasing - lease agreement
Texaco Canada - Building Inspector's car
McMaster University - gen. administration tuition
McMaster University - book fee
George Roberts - petty cash
Butterworth & Co. - AMCT book
Helen Wellenhoffer - council pictures
Robinson Hardware - park
Oxy-weld - W.D.S.
Bradley's - office supplies
F.H. Jordon - building permit refund
Rawson's Garage - W.D.S.
Ontario Hydro- Shanty Bay street light
Bell Canada - office
Bell Canada - park
P. Kitchen - H.P.V.
Ontario Hydro - H.P.V.
Ontario Hydro -- Shanty Bay street lights
George Roberts - AMCT expo
Ron Young - Jo-Con
Garage Supply - W.D.S.
Charles C. Udell - grass cutting
Browning & Sanders - garbage contract
Sherry Shellswell - cleaning office
Municipal World - line fence forms
Charles Sanderson - retirement night re: Norma Sanderson
BP Canada - W.D.S. & Hall
United Building & Supplies - park
Robert Miller - fence viewing - Plan 1291
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$7,880.72
827 . 72
1,290.36
1,366.50
5,258.84
54.00
579.17
65.00
40,000.00
25.00
72 . 44
532.36
63.43
73.40
199.50
12.80
25.00
10.95
76.72
163.53
69.55
53.30
124.00
152.81
30.92
133.55
19.08
47.40
64.66
331. 35
67.52
60.00
190.46
540.00
3,011.20
51. 75
70.15
126.81
221.05
20.65
25.00
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Pg. 175
EIGHTEENTH MEETING (Cont'd) AUGUST 5, 1980
Ivan Clark - fence viewing - Plan 1291
Miles Hickling - fence viewing - Plan 1291
Fire Accounts - month of July
$ 25.00
25.00
20,145.23
On motion of Sanderson &-McLean, accounts as presented approved for paym~nt..
Presented letter from MTC advising that the Ministry withdraw their
petition for a Highway Municipal Drain contingent on the Mutual Agreement
Drain being executed by the parties involved and payment by the Township
of $341.10 towards engineering fees to date.
On motion of Swainson and Sanderson, letter be received and placed on file.
Clerk to arrange for execution and registration of the Agreement, and to
forward payment and copy of the Agreement to MTC once completed.
Presented letter from MTC advising of annual rental fee for use of
Ministry salt storage shed on Lot 16, Conc. 14.
On motion of McLean and Smith, that the letter be tabled until the next regular
meeting and a letter be forwarded to inquire whether the Ministry would
consider a reduction in the lease to a nominal fee due to costs of having
the hydro brought into the shed for an outside light as well as plug in for
equipment and putting doors on the front of the salt shed.
Presented letter from M.T.C. advising of the Ministry's position with regard
to installation of street lighting at Highway 12 and County Road 22.
On motion of McLean and Sanderson, 1 etter be recei ved and copy forwarded to
the Bass Lake Oro-Orillia Ratepayers Association, inquiring whether or not
the area ratepayers are prepared to undertake the costs and charges of
illumination lighting by way of a local charge added to their tax bills.
Presented letter from Reid & Associates Ltd. advising of works undertaken
on the Shanty Bay water system and invoice in the amount of $72.88.
On motion of Swainson and Sanderson, that letter be received and placed on
file. Clerk authorized to forward payment of invoices on presentation of
report from George Snider Well Drilling advising that the installation is
satisfactory and functional.
Presented letter from the Ministry of Consumer & Commercial Relations re:
removal of burials from the cemetary at Lot 10, Conc. 6 to be relocated
at the West Oro Baptist Church Cemetery.
On motion of McLean and Swainson, letter be received and infonnation as required
be obtained from the West Oro Baptist Church and Clerk to forward a copy
of the letter to West Oro Baptist Church.
Presented letter to the Trustees of the Hawkestone Police Village returning
invoices for fuel oil and building insurance.
On motion of Sanderson and McLean, Treasurer authorized to pay the Vouchers
as requested by Trustees H.P.V. once the Trustees advise as to what portion
of their normal budget is to be used for payment of the accounts for the
past due accounts of the Hawkestone Hall.
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EIGHTEENTH MEETING (Cont'd) AUGUST 5, 1980
Pg. 175 (A)
Treasurer presented report of receipts for month of July as follows:
Bob Holmes - gate receipts Memorial Park
F. Halfacre - council minutes
Province of Ontario - fuel diesel refund
Ed Robinson, James Mould - receipt Memorial Park
Treasurer - transfer taxes
Robert Holmes - park receipts
Grandview-Bayview Road - road work
Roy Hastings - grader rental
James Shellswell - building permits
Government of Canada - tax rebate gasoline
Township of Oro - road work H.P.V.
Gary Litster - roadwork (calcium)
Treasurer - transfer taxes
Jim Shellswell - building permits
Oro Senior Citizens Club - lottery lic. 292062
Robert Holmes - phone account
Robert Holmes - gate receipts from Park
Jim Shellswell - building permits
Carole Ayerst - arena wages
Ukranian Nat. Federation - road work & grader rental
Jim Shellswell - building permits
Nelson Robertso- - deed road closing
Children's Aid Society - park fee
Leo Contracting (1979) - legal admin.
Jim Shellswell - building permits
Robert Holmes - park receipts
Jim Shellswell - building permits
Ministry of Trans. & Comm - subsidy
The Examiner - council minutes
H. Rohner - C of A
John Holden - C of A
Helen Quinlan - C of A
Treasurer - tax certificates
Joan Fletcher - hall rental
Robert Holmes - park receipts
Treasurer - transfer taxes
Treasurer of Ontario - overpayment
Darlene Shoebridge - Kith 'n Kin
Jim Shellswell - building permits
Fred Haughton - postage
Clara Mcquaig - Kith 'n Kin
Treasurer - transfer taxes
$ 85.50
38.00
1,251.80
125.00
17,000.00
421.00
205.00
15.00
113. 00
192.48
12.80
20.00
30,000.00
1,979.00
2.00
17.73
847.50
109.00
1,308.68
383.75
1,366.00
1.00
10 . 00
3,000.00
60.00
540.00
196.00
90,900.00
38.00
50.00
50.00
50.00
96.00
10.00
166.50
22,000.00
1.00
411. 50
281. 00
5.78
14.61
25,000.00
On motion of McLean and Swainson, Treasurer's report accepted as
satisfactory.
pg. 176
EIGHTEENTH MEETING (Cont'd) AUGUST 5, 1980
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Presented notice forwarded to affected property owners, Assessment Office,
Bell Canada, Ontario Hydro and Post Office re: Shanty Bay street re-numbering.
On motion of McLean and Swainson, actions taken found satisfactory, record
of re-numbering be placed on file, and necessary revisions made to Township
files and documents.
Presented statement from Ministry of Revenue advising of amount of Retail
Sales Tax Rebate allowed on claim prepared by Standor Business Consultants
to a total of $4,825.59 plus additional allowance of $1,365.48 plus
interest of $653.78 to an amount of $6,844.85.
On motion of Sanderson and Swainson, Clerk authorized to forward payment
of $1,711.21 (25% of 6,844.85) to Standor Consultants, being payment in
full in respect to preparation of Retail Sales Tax Rebate Statement,
on receipt of rebate from the Ministry of Revenue.
Presented copy of Fence Viewers Award, Form 343 following their inspection
of the line fence dispute between Lots 9 and 10, Registered Plan 1291,
following their on site inspection on July 18, 1980. The award is dated
July 24, 1980. Also presented copy of letter forwarding a copy of
the award to the owner and adjoi ning owner, by regi stered mail as requi red
in accordance with Section 8(1) of the Line Fence Act 1979.
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On motion of McLean and Swainson, Fence Viewer's Report as presented be
received and action taken forwarding copy of same to owner and adjoining
owner accepted as satisfactory and further that the Fence Viewers be paid
at the rate of $25.00 for the inspection and amount charged to owner
according to the Line Fence Act 1979 as Fence Viewers did not award any
costs to adjoining owner.
Presented copy of letter to David S. White with respect to services on
Plan M-30 and M-31 andM-9 advising that the Council have requested the
Township Engineer to report to Council in this regard. Clerk advised
that he had received a telephone call from Mr. White, who asked that he be
advised after the meeting. Also Mr. Peter De Martini expressing concern
in reply to letter of Solicitors for purchaser of June 10, 1980, which
is causing damages to sale of the lots and requesting formal letter be
forwarded after meeting of Council.
On motion of Sanderson and Swainson that a letter be forwarded to Township
Solicitor advising of the requirements of unfinished services on Plan M-30
and M-31 in accordance with the report of the Township Engineer with respect
to the excavation and apparent erosion. Also assurance required for the
repair of the individual water connections to each lot.
Presented letter from Nottawasaga Valley Conservation Authority with respect
to Fill and Flood Line Mapping - project Township of Oro, requesting a new
resolution as required by the Steering Committee. The new resolution will
require an acknowledgement that the Municipalityha~ reviewed the agreement
and clearly understands its conditions, terms and implications.
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On motion of Sanderson and Swainson, further to resolution of Oro Council passed
on March 4, 1980, Oro Council are aware of the policies enunciated in the
Canada/Ontario Flood Damage Reduction Agreement and understand its conditions,
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Pg. 177
EIGHTEENTH MEETING (Cont'd) AUGUST 5, 1980
terms and implications. And further, that the Township of Oro is agreeable
to pay the N.V.C.A. share of 10% of the cost of this project based upon
the revised figures according to the authorities letter of June 10, 1980.
Chief Building Official James Shellswell was present at 11:30 a.m. to
present his report on permits issued during the month of July as follows:
There were 41 building permits and 21 plumbing permits issued with a
breakdown as follows:
20 residences at a value of
9 additions at a value of
7 accessory buildings at a value of
1 pool at a value of
1 frost wall at a value of
1 agricultural building at a value of
1 renovation at a value of
1 moving
$ 693,050.00
39,300.00
38,990.00
5,000.00
4,000.00
11 ,000.00
1,200.00
$782,540.00
Money received for permits $3.,994.00
Value of permits for July 1979 $660,720.00
On motion of Sanderson and McLean, report of Chief Building Official as
presented accepted as satisfactory.
Road Supt. Fred Haughton was present at 1:00 p.m. to present his report for
work done during the month of July and Vouchers 7 and 7A to cover same.
On motion of McLean and Smith, report of Road Supt. accepted as satisfactory
and Treasurer authorized to issue cheques in payment of same to a total
of $24,968.60.
Presented letter from the Township of Innisfil forwarding decal which
indicates that Fred Haughton has completed the 1980 Soils Course in the
"C. S. Anderson" Road School.
On motion of Smith and Sanderson, letter be received along with "C. S. Anderson
Road School" ..,.. Soils Course and the decal indicating the completion of the
course be presented to Fred Haughton.
On motion of Sanderson and Swainson that the Road Supt. be authorized to
hire part time help to assistwith survey work.
On motion of Sanderson and Swainson that the owners of property in Lot 20,
Concession 5, immediately north of No. 11 Highway be requested to attend
a meeting of Oro Council as can be arranged.
Mr. Dooley, operator of the Caribou Motel and Gas Bar was present at 2:45 p.m.
to discuss with Council the placing of a culvert for an entrance on
Line 7 (Fairgrounds Road) and consideration of Agreement for access from
same for employees of the Township as well as Ratepayers coming to the Township
of Oro office.
On motion of McLean and Swainson, that the Road Committee and Road Supt. meet
with Mr. Dooley for the arrangement, following which a necessary Agreement
be prepared.
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Pg. 178
EIGHTEENTH MEETING (Cont'd) AUGUST 5, 1980
Ron Watkin of Ainley & Associates was present at 2:30 p.m. with respect
to By-law No. 1213/80, being a Restricted Area By-law to implement
Amendment No.12, Waterfront Study. He made particular reference to
Section 23 of the By-law which could be interpreted as increase the lot
size throughout the Township in the R.G. area rather than just the area
under Amendment No. 12. Mr. Watkin explained the matter and suggested
that the By-law not be amended, rather this matter be brought to the
attention of the Ontario Municipal Board at the Hearing and request
that Section 23 not be approved and Schedule "A" performance chart be
then amended and circulated with 1981 tax bills.
Presented letter from Mrs. Mildred Tripp, Secretary, Jarratt Community Hall
Committee in reply to Township letter of July 9, 1980 with respect to loan
by the Township to complete the unfinished renovation. Letter advises
that the Committee at the meeting held on July 17th, 1980 had considered the
offer of the financial loan by the Township are agreeable to Council's
proposal of $2,000.00 for a two year period or sooner if possible. And
further would appreciate a cheque in the amount of $900.00 immediately
to pay the accounts due and the balance of $1,100.00 when work is completed.
On motion of Smith and Sanderson, Jarratt Community Hall Committee letter
be received and filed for records and Treasurer authorized to issue cheque
in the amount of $900.00 to Jarratt Community Hall Committee and the balance
of $1,100.00 be paid once the work is completed.
The matter of the drainage and complaint by Dr. Chadwick at Lot 24 and 25,
Plan 755 was further considered after inspection on the site by Committee
of Council and the Road Supt.
On motion of McLean and Sanderson that in Council's considered opinion this
has been a water course for a number of years and Council are not prepared
to make any changes to the existing flow of water.
Presented letter from the City of Orillia with respect to Ontario Housing
Operating Procedures - Municipal Residency Requirement, forwarding resolution
of the Counci 1 of the City of Ori 11 i a "that the 12 month residence rul e
that has applied to all Ontario Housing Corporation geared-to-income
housing units within the City of Orillia, be discontinued immediately and
that the following to be advised accordingly:
- Ontario Housing Corporation
- North Simcoe and Orillia Housing Authority
- Townsh ips of Orill i a, Oro, Mara and Rama".
Also copy of letter from North Simcoe and Ori11ia Housing Authority to
City of Orillia Council.
On motion of Sanderson and McLean, letter and resolution and copy of letter
be recei ved and fi le for records.
The Clerk then presented planning and development matters.
Presented Notices of Hearing, Oro Township Committee of Adjustment re:
Submissions !6/80 - Rohner, B16/80 - Holden and B17/80 - Quinlan.
On motion of McLean and Smith, that Notices of Hearing as presented be placed
on file.
Pg. 179
EIGHTEENTH MEETING (Conti d) AUGUST 5, 1980
Presented Notices of Application to the O.M.B. for approval of City of
Barrie By-law No.ls 79-122 and 80-66.
On motion of Swainson and Sanderson, that Notices of Application as
presented be placed on file.
Presented O.M.B. Appointment for Hearing re: an appeal by T. Holmberg
against a decision of the Committee of Adjustment, Submission NO. B4/80,
File A80228 - Hearing 10:30 a.m., Friday, September 5, 1980.
On motion of Smith and Sanderson, Notice of Hearing be received and placed
on file. Planning Administrator to arrange with Township Solicitor for
representation at the Hearing.
Presented letter from Regional Director, Ministry of Transportation and
Communications authorizing a supplementary subsidy allocation of $13,700.00
for construction which allows for an additional expenditure on 15-16
Side Road of 24,909 for the 1980 Road Program.
Construction Maintenance Total
303,000
41,000
13,700
357,700
645,818
. Total for 15/16 Side Road & Program $159,545.00 Subsidy - $87,749.00
On motion of Sanderson and McLean, Supplementary Allocation in amount of
$13,700.00 requiring a program of $24,909.00, accepted and amount be
applied to 15/16 Side Road as authorized by the Ministry.
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Normal Subsidy 114,000 189,000
Supplementary 41,000
Supplementary 13,700
168,700 189,000
Total Program 303,091 342,728
Presented letter from Fisheries and Oceans Department, Government of Canada
with respect to administration of Hawkestone Wharf Property, further to
previous correspondence. Letter is requesting that Council advise whether
favourable consideration will be given to a lease proposal to administer
the wharf or their assistance in providing names and addresses of persons
capab 1 e and wi 11 ing to act as Harbour Manager. Otherwise, it wi 11 be
the intention of the Department to pUblicly advertise for a Harbour Manager.
On motion of Swainson and Smith, Clerk to advise that Council of the Township
of Oro are of the opinion that the managing and administering of the Wharf
at Hawkestone would be difficult to undertake and therefore are not prepared
to assume the responsibility under lease and are not in a position to advise
of names and addresses of capable and willing persons at this time.
Presented letter from Food Land Development Branch, Ministry of Agriculture
and Food requesting that the attached forms be completed, advising of any
applications for loans for Tile Drainage not yet debentured in order that
any allocations not needed for 1980 by the Municipality may be made available
to other Municipalities.
On motion of Sanderson and Smith, Clerk to reply and advise that to date no
applications have been received by the Township of Oro in 1980, and that any
applications received will be processed as quickly as possible.
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Pg. 180
EIGHTEENTH MEETING (Cont'd) AUGUST 5, 1980
Presented copy of letter from Shanty Bay Summer Festival Committee to
the Ontario Provincial Police advising of same and requesting assistance
for a period of 3/4 of an hour from 6:00 p.m. to 6:45 p.m.. Copy of
letter also forwarded to Barrie Suburban Road Commission.
On motion of McLean and Swainstim, copy of letter be received and placed on
file, Council having no objection to holding of the parade as long as
sufficient precautions for safety are taken.
Presented letter from Jim Mould Heating advising that due to health reasons
he will no longer be able to service the furnaces for the Township and that
he has made arrangements with Kenwell Burner Service of Barrie to take over
the heating business. Letter also advises that he will be continuing
to serve as fuel oil agent.
On motion of McLean and Sanderson, letter be received and filed. Clerk to
reply and express Council's appreciation for his services and Kenwell's
Burner Service Ltd. be contacted with respect to furance services and
Crawford Heating Service.
Presented letter from Economic Development Commission, City of Orillia,
forwarding synopsis of reports from tables of those participating at
the recent meeting with Directors of the Orillia and District Chamber of
Commerce and Downtown Management Board. A great deal of direction and
valuable insight was gained from the discussions at this meeting.
On motion of McLean and Smith letter and synopsis of meeting be received and filed
for future reference.
Presented letter from Nottawasaga Valley Conservation Authority with budgeting for
the next five years and requesting Municipalities to advise of any projects
that could be instigated by the Authority for all member municipalities in
the next few years, firstly for budgeting for 1981 and secondly for 1982-85.
On motion of Swainson and Sanderson, letter be received and Clerk to advise
that the Township of Oro do not have any proposals for work to be commenced
other than the fill and flood line mapping project presently under program.
On motion of Swainson and Smith that a letter be written to Vincent Racco
with respect to the keeping of chickens and waste material as a result
also the matter of burning of waste.
On motion of Sanderson and Smith, adjourn to meet again on Tuesday,
August 26th at 9:30 a.m. and that September meeting; be set for Monday,
September 8th and Monday September the 22nd and meetings be advertised accordingly.
Jj~A~
Reeve - Howard A. Ca pbell