Loading...
06 16 1980 Council Minutes Pg. 143 COUNCIl CHAMBERS. - JUNE 16 ~ 1980 . FIFTEENTH MEETING Council met pursuant to adjournment with all members present. Reeve Howard A. Campbell in the chair. The minutes of the last regular meeting were on motion of Sanderson and Smith confirmed as printed and received. Presented copies of letters forwarded as instructed as foll ows: District Engineer, M.T.C. re: 1980 Roads Program after review and transfer of funds, adjusting construction - roads as foll ows: Program New Estimate Subsidy A-I Transfer from B-1 (15/16 S.R.) 3,000 8,000 6,400 B-1 Supplementary approved 74,545 41,000 33,545 B-3 Transfer from B-1 (15/16 S.R.) 13,000 30,000 16,500 B-4 Decreased by 5,717 13,552 7,453 Total now roads (increase) 73,182 278,182 155,000 1980 Road Program Submitted 547,182 303,000 244,728 New Total 620,910 344,000 276,910 . Copy of letter to Mrs. Dorothy Vousden forwarding resolution advising that the Township retain her services to obtain rebate due and owing to the Township for Provincial Retail Sales Tax and/or Federal Tax and that the fee be 25% of rebate payable after rebate has been received; Community Halls and Arena advising of audit fees for 1979 audit and that the fees in 1980 for the audits will be assumed by the Township; N.V.C.A. advising that four members of Council will be attending the Official Opening of the Authority Central Workshop on Monday, June 16, 1980; Wayne Dowswell re: drainage ditching on Line 12, south of County Road 22. On motion of McLean and Swainson, copies of letters as presented and forwarded accepted as satisfactory and be placed on file for reference. Presented registered letter from Sterling Trust Corporation - notice of Sale under Mortgage of property owned (by mortgage) between Ernest William Wilson and Catherine Vera Wilson, Lot 56, Plan 807. Notice shows outstanding taxes in the amount of $3,875.99 and mortgage in the amount of $39,394.92. Clerk advised that Tax Registration had been commenced in 1979. On motion of McLean and Sanderson notice be received and necessary procedure of Tax Registration be completed, should taxes, interest and charges not be received by July 10, 1980. Presented copy of letter from Mr. & Mrs. R.C. McCallum East Oro Public School with respect to problems at the Hawkestone General Store created by Public School children while waiting for the school bus. Clerk advised that Mr. Bob Smith of Simcoe County Board of Education, Transportation Department had telephone and requested whether the Hawkestone Community Hall property could be used for the children to wait rather than in front of the General Store. . . . . Pg. 144 FIFTEENTH MEETING (Cont'd) JUNE 16, 1980 On motion of Smith and Swainson Oro Council would have no objection to a School Bus Stop at the Hawkestone Community Hall property, provided that the Trustees and Hawkestone Community Hall Board have no objection, in order to avoid further damages to the Hawkestone General Store property by the Public School students. Board of Education and Hawkestone Community Hall Board to be advised accordingly, copy to be forwarded to Hawkestone Trustees. Presented letter from Secretary, Oro Agricultural Society requesting Council's permission to erect a sign at the south-west corner of the Town Hall (fairground property) reading "Home of Oro Fair" which show the Fair dates, the size of the sign being 41 x 8'. The sign would be of white background and green lettering. Also that when the new fence is being erected a daylight corner is proposed as shown on diagram in the letter. On motion of McLean and Smith letter be received and Clerk to advise that Oro Council woul d have no objecti on to the sign requested and woul d agree to the daylight angle of the fence as indicated on the diagram in the letter. Presented copy of letter to A. Wittenburg, Head Planning and Design Section, MTC, regarding highway municipal drain and proposal by property owners to carry out the work & cleaning the ditch by Mutual Agreement, which is to be registered on title should all concerned be agreeable to same. Also coPy of draft agreement as prepared for the owners to complete, should same ( be found satisfactory. Copies of the Agreement had been delivered to John Treloar, D. Loftus, G. Varriano and one sent to Michael Kondracki, for their comments prior to this meeting. MTC is to advise as to whether the Agreement is satisfactory and that the Ministry would be prepared to agree to the owners cleaning and maintaining the ditch in the future, subject to the Petition for Municipal Drain being stopped at this point. MTC is also to advise regarding payment or part payment of Engineers fees to date should the drain be stopped at this time. Charlie Grant, Drainage Engineer had advised that should the drain be stopped at this point Mr. William Ainley had consent to reduce the Engineer's fees to date to $4,500.00. Also presented copy of draft Mutual Drain.Agreement by owners for Councils approva 1 . On motion of Sanderson and Swainson Agreement as presented be found satisfactory and placed on file. Presented letter from Penetang-Midland Coach Lines Limited advising that their application for extension to PV Licence 1708, scheduled for June 16th has been adjourned and further indicates that the Township will be advised when the application will be re-scheduled for hearing. On motion of Smith and McLean letter be placed on file until further advised by Penetang-Midland Coach Lines Ltd. Deputy-Clerk advised that the Clerk had attended at the Examination of Di scovery on June 12, 1980 at 10: 00 a .m. regarding the Torpey Litigati on. On motion of McLean and Sanderson, Township Engineer and Road Superintendent to comply with direction to meet on site and provide precise description of outstanding matters to be complied with under the Torpey Subdivision Agreement. . . . Pg. 145 FIFTEENTH MEETING (Cont'd) JUNE 16, 1980 Also presented copy of petition from property owners on Plan M-71, protesting the non-performance by the Developer and listing the unfinished work, which is the work listed in the claim against L. J. Torpey for which the aforementioned Examinati on of Di scovery was hel d. On motion of McLean and Sanderson report of attendance at Hearing of Discovery be received as satisfactory and petition placed on file. Presented copy of letter from N.V.C.A. advising of cost estimates and brief forwarded to the Federal Provincial Steering Committee regarding Willow Creek Flood Line Mapping. On motion of Smith and Swainson, correspondence be received and placed on file. The matter of entrance culvert from road on Plan M-157, Quadrant Development to Hawkestone Park entrance was brought to the attention of Council. Since road has been roughed in, no entrance is available to Hawkestone Park. On motion of McLean and Smith a letter be forwarded to Quadrant Developments requesting that a culvert be installed as soon as possible to allow entrance to the Hawkestone Park, and also be requested to provide pedestrian access across the drainage easement. Council considered the requests of Melville Mawdsley, Pt. Lot 15, Concession 14, and William Bateman, Pt. Lot 18, Concession 1 to occupy present dwellings during construction of new dwellings. On moti on of McLean and Smith, Council authori ze requested temporary resi dences as requested by Melville Mawdsley and William Bateman during period of construction of new dwellings. Authority to be effective until June 2, 1981 or until completion of new dwellings as evidenced by Certificates of Occupancy whereafter existing dwellings are to be demolished within six months of date of issue. Clerk to complete affadavits of agreement as required. Applicants to certify that there are no mortgages on the existing dwellings, or alternatively that the mortgagees agree to be a party to the affadavit authorizing demolition of the existing dwellings. Presented correspondence, communications, etc. as follows: N.V.C.A. minutes, meetings of May 21, May 30 and June 4, 1980; MNR publ i cati on of pit and quarry rehabil itation; IBM notice re: demonstration of 5120 business computer; Simcoeside Ratepayers, notice of new executive; Don Booth, regarding education tax levy; Sheryl Creber re: animal control; Ontario Hydro service connection reports; M.I.G.A. "Background" newsletter and "Bulletin No. 38"; Simcoe County Recreation Dept; Day Camp & Water Safety program schedule; Ministry of Revenue, property and sales tax grants for pensioners; O.M. E. R. S. "update" newsletter; U. of T. Press, printout of publisher record re: "Kith 'n Kin" & "Story of Oro"; Simcoe County re: Children's Services Seminar, Sept. 19, 1980; Ontario Association of Architects re: CAUSE Programe; Registry Office, forwarding copy of Plan 51R-9539; . . .. Pg. 146 FIFTEENTH MEETING (Cont'd) JUNE 16, 1980 M.O.E. copy of "Municipal Energy Conservation Report"; M.T.C. memo re: metric conversion of culvert sizes; Red Cross newsletter; A.M.O./A.C.R.O. Children's Services Subcommittee newsletter; S.C.B. of Ed. transmittal of documentation re: Shanty Bay School & Community Centre. On motion of Sanderson and Smith, correspondence and communications, etc. as presented be placed on file. Presented letter from Canadian Parks/Recreation Association, requesting the Township participate in the affairs of the Association by taking a membership and subscribing to the publication "Recreation Canada". On motion of McLean and Sanderson, letter and copy of Recreation Canada be received and placed on file for reference. Presented letter from Kenneth McPherson, owner of part of Lot 20, Concession 9, being an enquiry as to placing of trailer on property for his son who assists with the farming. Also copy of reply according to Township By-laws. On motion of Smith and Swainson, letter be received and Clerk to reply advising that the placing and occupying of a trailer as living accommodations is not permitted, according to Township By-laws. A traveller trailer may only be parked and occupied in a Tourist Camp Ground (Trailer Park). A trailer may be stored on the property but not occupied. Presented circular letter from Secretary R.O.M.A. with respect to Insurance Coverage and participate in same. Letter requests that the enclosed comparison statement (ROMA Statement No.3) completed and signed by the ROMA Plan Co-ordinator, O.M.E. Insurance Brokers Ltd. Also copy of resolution which could expedite the comparison and/or the implementation of the ROMA Insurance Plan. On motion of Sanderson and McLean, that materials as forwarded be placed on file. Presented letter from Ministry of Transportation and Communications as a memorandum regarding compensation rates for use of personal car and basis of o - 4,000 km at 17~ per km and 4001 - 12,000 km at 14~ per km and over 12,000 km at 11. 5~ per km. The foregoing rates are the maximum that the Ministry would subsidize. On motion of Swainson and McLean, letter be placed on file for refenrece as required - copy to be forwarded to Roads Superintendent. Presented from Ministry of the Environment copies of Certificate of Compliance for construction of a new barn to be located on Lot 9, Concession 10, Alfred Asimi and Certificate of Compliance to Aart Proper Jr. approval for expansion of existing mink building on W~ Lot 15, Concession 8. Approval being granted according to conditions shown on the Certificate. Copies of same had been presented to Chief Building Official. On motion of Sanderson and Smith, copies of Certificates of Compliance as presented be received and placed on file for reference. Copies to be forwarded to Chief Building Official. Pg. 147 FIFTEENTH MEETING (Cont'd) JUNE 16, 1980 . Presented report of Live Stock Valuer Bruce Anderson for one ewe killed owned by Jack Perryman, Lot 17, Concession 13. The value placed on the ewe killed is $125.00, also affadavit of owner. . On motion of Swainson & Sanderson report of Live Stock Valuer be accepted and Treasurer authori zed to issue cheque in payment of same to Jack Perryman in the amount of $125.00. Letter be forwarded to Mr. Perryman advising that more care will have to be taken in regard ..to protection of his livestock and failure to comply may result in the limiting of amounts available or denial of claim. Presented notice from AMO of the 1980 Annual Conference to be held at the Royal York - August 17th to August 20th. Registration fee being $100.00 per delegate. Voting Delegate Registration Forms are included with package notice. Voting Delegates are to be appointed by resolution of Council and registration form forwarding same are to be certified by the Clerk. In accordance with schedule set out, the Township of Oro qualify for 3 Voting Delegate Registration Forms be returned to the Association as quickly as possible. On motion of Smith and McLean that Charlie Sanderson, Gail Swainson and Henry Neufeld be authodzed to attend. Clerk to complete the OffiCial Voting Delegates Registration Forms accordingly and return same to the Association of Municipalities. On motion of Sanderson and Swainson, Clerk to complete Pre-Conference Registration and application for accommodation for the appointed delegates and forward same along with cheque covering the registration fees. The Chief Building Official was present at 11:20 a.m. to review building matters. The following was presented: The matter of affadavits as pertains to individuals requesting to reside in an existing dwelling pending completion of a new dwelling was discussed, with reference to outstanding mortgages on the building to be demolished. No action was taken pending further review of the matter with the Township's Solicitor later in the day. Letter to Mrs. V. Shanahan with respect to outstanding building permits on part of Lot 14, Concession 4. Diploma of completion of Georgian College Building Official Course. Presented prices and info~mation on vacuum cleaning equipment to maintain the municipal offices. On motion of McLean and Sanderson matters and correspondence as presented be found satisfactory. Chief Building Official to further investigate cost of vacuum equipment and accessory attachments and report back to Council. The matter of vacuum cleaning equipment was further discussed with the Chief Building Official after further prices were obtained. . On motion of Sanderson and McLean, that a "Royal" upright commercial vacuum cleaner and accessory attachments be purchased from Master Vacuum Sales & Services Ltd. - amount not to exceed $350.00. J.- . . . """'l1lI Pg. 147(a) FIFTEENTH MEETI.NG CConttd) JUNE 16,1980 The Planning Administrator was present at 11:00 a.m. to review planning and development matters. The following was presented. Committee of Adjustment Notices of Hearing re: submissions B14/80 - Cumming, B15/80 - Caldwell, Al1/80 - Randsalu and Al/80 - Vanin. C.O.R.T.S. Secretariat requesting copy of Oro Official Plan and reply. M.O.H. acknowledging receipt of Community Planning Branch questionnaire. M.O.H. circulation of Amendment No. 13 to the Official Plan of the Barrie Planning Area. On motion of Smith and Sanderson, correspondence be placed on file. On motion of McLean and Swainson, Planning Administrator to advise Ministry of Housing that Oro Township Council are not opposed to approval of Official Plan Amendment No. 13 to the Official Plan of the Barrie Planning Area. Presented letter from T. M. Holden re: proposed subdivision, part Lots 1 and 2, Range 1, File 43T-77069, requesting draft Engineering Agreement and confirmation that cash in lieu of parkland is satisfactory to the Township. On motion of Sanderson and Smith, that Planning Administrator advise the Developer that the Municipality is prepared to receive cash in lieu of parkland in an amount to be negotiated and that a copy of the draft Engineering Agreement be forwarded. J . . . """"'II1II Pg. 148 FIFTEENTH MEETING (Cont1d) JUNE 16, 1980 Councillor Swainson brought up the matter of overtime pay for Roads Department employee R. Bidwell in respect to matters concerning the transportation and work involved to erect the new playground equipment in Oro Memorial Park, and reported that the new equipment had been installed on Saturday, June 14, 1980. The matter of the further purchase of additional equipment was also discussed. Deputy Reeve McLean reported on the progress of construction at the Jarratt Community Hall after inspection with Councillor Swainson on June 10, 1980. The amount of works incompleted was discussed, as was the suggestion of a grant from the Township to assist in the matter. The matter was held over for discussion after the Jarratt Hall Board delegation later in the day. Advised that Dr. Roy Shoichet, Lot 50, Plan 755 had inquired with regard to the overturned privy at Shelswell Park and in respect to trees damaged by fire on the Tulloch property, and whether or not he might be authorized to remove same. The matter was referred to the Parks Committee, as was placement of parking control posts at Oro Memorial Park. Township Engineer Stuart Keyes was present at 1:00 p.m. with regard to the plans of Aleksander Randsalu on Lot 24, R.P. 882, Conc. 10. Mr. Keyes advised of his approval of the plans and stated that he would clarify the matter of placement of rocks along the stream bank with Mr. Randsalu's Engineers. Mr. Keyes also reported on the revisions to the Windfields Estates Engineering Drawings submitted May 29, 1980 by Skelton, Brumwell & Associates, submitted his letter of approval of same requesting one further revision to the thickness of Granular "A" road material as being 15 rather than 10 cm in the road standard. On motion of Sanderson and Smith, report of the Township Engineer be found satisfactory. The Roads Superintendent was present at 1:15 p.m. to review road matters. The matter of the 15-16 Sideroad corner improvement at the Newson property was discussed as was improvements at the Hazlett property on the 13th Line at the Ridge Road. Both matters once finalized by the Roads Superintendent are to be brought back to Council. Progress on the 5th Line at the Gratrix property south of the Ridge Road was also discussed. The Roads Superintendent recommended to Council that an additional full-time employee be added to the Roads Staff, inview of available equipment not being utilized and the amount of vacation time accummulated by staff. The position proposed was that of a Labourer at the rate of $5.70 per hour. On motion of Sanderson and McLean, Roads Superintendent be authorized to hire one additional employee for the Roads Department. The matter of dust control was also discussed with the Roads Superintendent being instructed to expedite calcium application on the 3rd, 5th and 7th Lines and on Lakeshore Road. Mr. Ivan Bailey and Mrs. Tripp, representing the Jarratt Community Hall Board were present at 1:45 p.m. to seek assistance from the Township in financing repairs to the Jarratt Community Hall beyond those presently carried out. Mrs. Tripp presented a statement of expenditures incurred to date and estimates of remaining work required. The matter was held over for further consideration. . . . Pg. 149 FIFTEENTH MEETING (Cont'd} JUNE 16, 1980 David White, Township Solicitor was present at 2:00 p.m. to discuss with Council a draft by-law, site-development plan and draft agreement dealing with the proposed expansion at Big Cedar Estates Mobile Home Park. On motion of McLean and Sanderson, that Council go into Committee of the Whole. On motion of Smith and Swainson that Council come out of Committee of the Whole. Messrs. C. M. Loopstra, J. R. Raymond, D. Brumwell and D. Bull were present at 2:35 p.m. to review matters pertaining to expansion at Big Cedar Mobile Home Parks. Mr. Loopstra acknowledged that the revisions suggested by Mr. White were satisfactory to Big Cedar Estates. It was agreed that the reference to the Simcoe County District Health Unit in item 3(d) of the draft agreement could be omitted as being unnecessary. The matter of the unopened road allowance between Lots 5 and 6, Conc. 13 was discussed with reference to Section 462 of The Municipal Act. Mr. Loopstra stated that the portion of the road allowance in dispute, being that which may be of some entitlement to Mr. Langman could be left as a seperate matter and sperately identified as such on a subsequent reference plan. The matter of lot levies being considered was then brought up for discussion. It was Mr. Loopstra's contention that a Municipality has no statutory authority to require capital lot levies as a condition of development under Section 35(a) of the Planning Act, and that in fact, such authority is vested in a Municipality only under Section 33 of The Planning Act as it relates to plans of subdivision. Mr. White stated that he was in accord with the position taken. Mr. Raymond suggested that any subsequent approval of the plans be recorded by resolution and endorsed on the plans to conform with Section 35(a) of The Planning Act (as amended by the Planning Amendment Act). The position was also expressed that both the Section 35 and 35(a) By-laws be passed by the Municipality prior to forwarding the By-laws to the Ontario Municipal Board. It was agreed to that Messrs. White and Loopstra and the Planning Administrator deal with the unresolved matters, and bring their recommendation back to Council for further considerations. Mr. White agreed to look into the matter further and report back to Council. Mr. Nels Robertson and Mr. Brian Flemming were present at 3:40 p.m. in regard to the unopened road allowance between Concessions 10 and 11 adjacent to Lot 9. Both gentlemen are desirous of acquiring respective parts of the road allowance fronting their properties. Mr. Robertson indicated that he and Mr. Flemming had come to some agreement on the matter, and that it would be necessary to apply to the Township's Committee of Adjustment to finalize the transfers, as well as proceeding under Section 462(1) of The Municipal Act. It was recommended by Council that both parties have their solicitors prepare the necessary documentation for presentation to Council once surveys have been completed. . . . FIFTEENTH MEETING (Cont'd) JUNE 16, 1980 Pg. 150 Mr. Tom Kinn was present at 3:50 p.m. to inquire with regard to the unopened road allowance between Concessions 11 and 12 north of Plan M-80. It was Mr. Kinns intention to obtain a Building Permit notwithstanding that the road has not been constructed to Township standards. In view of interest expressed by others, the matter was to be investigated further by the Roads Committee, the Roads Superintendent and adjacent property owners. The Roads Superintendent was again present at 4:20 p.m. to review matters with Council. On motion of McLean and Sanderson, that Council go into Committee of the Whole. On motion of McLean and Swainson, that Council come out of Committee of the Whole. On motion of Sanderson and Swainson that the Road Superintendent salary for the balance of the 1980 calendar year be increased by $1,140.00 effective July 1, 1980 in view of the satisfactory completion of the six months probation period. Township Fire Chief Ron Young was present at 5:00 p.m. with regard to Fire Department matters. Grass cutting at the Shanty Bay Stati.on was discussed. The purchase of a new tanker truck was discussed, and estimates from Mobile Tanks Limited -. presented a prl.ce for a 15tH) ~al. oval tank with inboarr.d pump and baffled compartments was quoted as being $23,394.00. The identical tank when mounted on a GMC chassis was quoted as being $39,702.00 while on a ford chassis $40,494.00. On motion of Sanderson and Swai.nson Fire Committee to obtain further prices for equipment and/or provide alternatives to purchasing new equipment. The Fire Chief reported that work on the Shanty Bay pumphouse had commenced and that the leak in the system had been repaired on June 13, 1980. Counci 11 or Sanderson reported on new equipment install ed on the Waste Di sposa 1 Site loader and on the condition of Jim Clayton. Proposals to repair the roof at the African Church were also discussed. Councillor Smith reported on attendance at a meeting with the Bass Lake Ratepayers Association. The Deputy Clerk was instructed to write to the Ministry of Natural Resources informing them of complaints received in regard to winter snowmobile and car racing on the lake. The Deputy Clerk was also instructed to write to the Ministry of Transportation and Communications to inquire whether the Ministry would install a f1ashinglight at the .il'ftersection of Highway No. 12 and the Horseshoe Valley Road. The Reeve reported on attendance at the Ori 11 i a Publ i c Li brary to review facilities for the handicapped and on the forthcoming visit by the Governor General to Barrie. Deputy Reeve McLean expressed his appreciation of Councils assistance at the Warden's picnic held June 6, 1980. Councillor Sanderson also thanked those present assisting him at the picnic. . . . FIFTEENTH MEETING (Cont'd) JUNE 16, 1980 Pg. 151 On motion of Sanderson and Swainson, Council adjourn to meet again on July 7, 1980 at 9:30 a.m. The meeting adjourned at 5:40 p.m. ~.....~~. Deputy Clerk - G. Roberts ~. . ~IJ~Q Reeve - ~r A. Campbe 1 .