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03 17 1980 Council Minutes . . . pg. 57 COUNCIL CHAMBERS - MARCH 17, 1980 SEVENTH MEETING Council met pursuant to adjournment with all members present. Reeve Howard A. Campbell in the chair. The minutes of the last regular meetings held on March 3rd and 4th, were on motion of Sanderson and Smith confirmed as printed and received. Presented copies of letters forwarded as instructed at the last regular meetings, as follows: Daily Commercial News forwarding tender ad to be placed in two issues of the paper, calling for tenders for dust control - (1) liquid calcium (2) prime and sand cover (3) surface treatment (4) non-asphaltic (waste oil) and to crush, haul and apply 5/8" (16 mm) crushed gravel and stockpile as well as crush and load off belt onto Township trucks crushed 5/8" (16 mm) gravel; Ministry of Transportation & Communications forwarding copy of Township Tender Forms for approval and advising of tender closing as April 18th and opening of same on April 21, 1980; Orillia Packet and Barrie Examiner requesting advertisement in two issues calling for applications for person or persons to carry out the duties as Caretaker for Oro Memorial Park; Ontario Humane Society advising that Council authorize an increase of .10~ per capita for animal control from $1.95 to $2.05; Browning-Sanders Sanitation Services Ltd. re: garbage collection contract as accepted by Council for 3 year term subject to signing of same and producing insurance policy; Nottawasaga Valley Conservation Authority forwarding necessary resolution to proceed with Flood Line Mapping and fill and construction lines under Federal-Provincial Flood Damage Reduction Program; Orillia Packet & Barrie Examiner - advertisement for Office Assistant, duties as Assistant to Treasurer and Payroll etc.; Ron Young forwarding copy of Certificate of Approval for second well in Shanty Bay - Plan M-66 and requesting he proceed to carry out the necessary tests to comply with terms and conditions of the approval as soon as possible; Jo-Con Developments re: outstanding account for road work completed by Allan G. Cook Limited; Ontario Hydro requesting additional street light in Shanty Bay on Church Street be installed as requested by Advisory Board of St. Thomas Church and agreed to by Shanty Bay Ratepayers Association; Stuart N. Keyes and Associates Ltd. re: Quadrant Developments Ltd., Plan M-157 and request for substantial completion certificate of water mains and valves, etc.; Treasurer, Oro Horticultural Society forwarding 1980 grant; Hawkestone Police Village reply to request for General Mill Rate Reduction and proposed 1980 budget to be levied by Trustees, also copy of Agreement forwarded for signature by the Trustees; Secretary-Treasurer, Oro Township Community Arena Committee regarding funds held by Winter Carnival Committee which should be deposited to the account of the Arena Committee; County Clerk and County Treasurer forwarding calculation of deemed assessment for County Apportionment Purposes - Section 507 of The Municipal Act as required under the Act; Provincial Library Services forwarding annual survey of public libraries 1979 as completed. On motion of McLean and Swainson, copies of letters as presented and forwarded accepted as satisfactory and ordered placed on file. . . . Pg. 58 SEVENTH MEETING (Cont'd) MARCH 17, 1980 Presented memorandum from J. Moffat, Manager, Municipal Roads Office, Ministry of Transportation and Communications forwarding report of expenditure and subsidy for the year 1979 as approved and advising that the balance of subsidy for 1979 in the amount of $92,854.80 has been for'llarded to the General Accountant for payment of subsidy. On motion of Sanderson and McLean, report of expenditure and subsidy for the year 1979 as approved be received and placed on file for records. Presented copy of letter to Ministry of Transportation & Communications, attention of D. A. Webb, advising that in response to tender call in the Daily Commercial News for one backhoe loader and backhoe, 4 tenders were received and that the lowest tender meeting all specifications being Truck and Tractor Equipment Ltd. to supply one John Deere, Backhoe/Loader with 17'0'L backhoe had been accepted subject to MTC approval, and enclosing original tenders for inspection. All of which were delivered by hand when the Road Supt. and Councillors Clarence Smith and Charlie Sanderson met with D. A. Webb to review the tenders and reason for Council's action in accepting the above mentioned tender. Also copies of letters as forwarded to the successful bidders and the three other dealers that had forwarded tenders. These letters were not forwarded until MTC, Equipment Personnell had further reviewed the tenders, in particular the tender from W.R. Buckle Ltd., in order to confirm or comment on Council's action as to whether tender and brochure accompanying the tender meets all the specifi cati ons according to Township tender form as called. Verbal approval of Council's action was received on March 13, 1980, the approval being on the basis of tender from W. R. Buckle Ltd. not meeting all specifications as submitted along with enclosed brochure. On motion of Smith and Swainson, copies of letters as forwarded and report of verbal approval from MTC of Council's action in accepting the lowest bidder meeting all specification, namely Truck and Tractor Equipment Ltd. accepted as sati sfactory, and al so the acti on of forwardi ng 1 etters to successful bi.dder and other firms from whom tenders were received advising of the tender accepted. Presented from Ministry of the Environment - "Permit to Take Water" in Section 37 of the Ontario Water Resources Act, from both No.1 and No.2 well on Plan M-66 (Jo-Con Developments, Lot 23, Concession 3) for Municipal Water Supply, at the rate of 409 L/min (90 imperial gallons per minutes) subject to Special Condition No.1, not exceeding the 295,000 L/day (64,800 imperial gallons per day) subject to Special Condition No. 1 as set out in the permit no. 80-P-3008. Letter observed in one well while the other is operating as suggested by the Township Consultant. Also that a complete water quality analysis should be performed on water well no. 1. On motion of Sanderson and Smith letter and "Permit to Take Water" be received and Ron Young be requested to carry out necessary observations and obtain the water quality analysis. Presented letter from J. P. Long, Project Co-Ordinator, Community Housing, Ministry of Housing, in reply to Township letter of February 19, 1980 advising that the Township of Oro, after further consideration are not prepared to participate in a Municipal Housing Statement at this time. Letter outlines Co-Sharing Agreements, major points, that should be foremost in an Agreement with either the City of Barrie and/or Orillia and also mentions the 40 Senior Citizen Units that are nearing in Stroud. . . . pg. 59 SEVENTH MEETING (Cont'd) MARCH 17, 1980 On motion of McLean and Sanderson letter be received and placed on file and the cities of Barrie & erill ia be adv"ised that Oro Council would be prepared to enter into a Co-Sharing Agreement and are agreeable to pay 7~% of any unit operating loss from persons originating from the Township. Represented correspondence from C. P. O'Dale Limited, O.L.S. and Roger Welsman along with Township letter to the aforementioned with respect to account for survey of deviation road on Part E~ Lots 2 & 3. Clerk advised that Roger Welsman, Councillors Smith and Sanderson, Ross Currie and Road Supt. Fred Haughton had met with survey crew of C. P. O'Dale Limited on Wednesday, March 12, 1980 at 1:30 p.m. because of the description differences of the survey by Welsman. Councillor Smith gave a report on the site inspection and the following action resulted: On motion of Swainson and McLean the report of Councillor Smith be acknowledged and matter be left over for further discussion when Mr. Lohuaru of Horseshoe Valley Limited is to be present later today at 4:15 p.m. Mr. Lohuaru was present at 4:30 p.m. as requested and Councillor Smith related the findings that arose out of the site meeting on March 12, 1980, and after discussion and consideration Council passed a further resoluton. On motion of Sanderson and Smith that Horseshoe Valley Resort Limited as agreed to by William Lohuaru, pay the Township of Oro an amount of $1,000.00 towards the cost of the survey to C. P. O'Dale and the Township of Oro forward the full amount of the original cost of survey to C. P. O'Dale Ltd., O.L.S. in the amount of $2,082.00 upon receipt of the cheque. Presented copy of letter from Louis Kovacs to Simcoe County District Health Unit regarding temporary holding tank on Lot 11, concession 2, adjacent to Registered Plan 1237, advising that a proper Class IV sewage disposal system as required in the Certificate of Approval dated October 2, 1979, File No. F79074, will be completed by July 15, 1980. On motion of Sanderson and Smith, copy of letter as presented be received and placed on file for reference. Presented letter from Property Section, 659 Exeter Road, London, Ministry of Transportation and Communications in response to Township letter of September 5, 1979, forwarding a confidential appraisal, as requested for two parcels of land in Lot 20, Concession 8, as outlined in MTC File No. L-03121. Letter requests that Council advise by April 5th, 1980 should they be interested in the parcels of land. On motion of McLean and Sanderson, letter be received and Clerk to advise that the Council of the Township of Oro are not interested in the parcels at the appraisal amounts quoted ona confidential basis. Clerk reported that in accordance with letter from Ministry of Culture and Recreation advising that an interim capital grant had been authorized for Shanty Bay Community Hall and School Centre, a cheque in the amount of $12,780.54 had been received under the Community Recreational Centres Act. Also included in the same cheque is the CRC grant for Jarratt Community Hall. pg. 60 SEVENTH MEETING (Conti d) MARCH 17, 1980 . On motion of Smith and McLean cheque in the amount of $15,234.54 be received and Treasurer authorized to issue a cheque in the amount of $12,780.54 to Simcoe County Board of Education to apply to the Community Hall Committee share of the cost of the building, and a cheque in the amount of $2,343.27 be forwarded to Jarratt Community Hall Committee. Presented letter from Sheila Litster requesting clarifications with respect to Library Services and Township User Fee of $5.00 and Clerk's reply. On motion of Sanderson and Smith, letter from Sheila Litster and Clerkls reply accepted as satisfactory. The Chief Building Official, Jim Shellswell was present at 11:30 a.m. with respect to certain matters pertaining to building permit which requires Council IS attention and direction. The permit application in question was that of Antonio Mascioli in Ept. Lot "A" for an addition to Restaurant for new washrooms, entrance and storage. The Chief Building Official IS concern was on the basis of a previous permit not completed. Council advised that the permit as applied for could be issued subject to all necessary requirements of the Township By-laws and Ontario Building Code. On motion of McLean and Sanderson, that the Chief Building Official be authorized to attend the Ontario Building Code - Part 2 and advanced Part 9, a week course at Georgian College and the Township pay the necessary registration fee. . Presented letter from Stuart N. Keyes as requested at the last regular meeting with respect to water mains and valves on Plan M-157. Stuart N. Keyes advises in his letter that in his opinion, following a further inspection on March 3, 1980 and inspections in the fall of 1979, the water mains distribution system as installed between the east side of Lot 24 to north side of Lot 24 may be considered substantially completed, other than the deficiency listed in letter of November 21, 1979. Therefore, the distribution system between Lots 14 and 24 as mentioned may be considered substantially completed as of January 1, 1980. On motion of McLean and Swainson that the Engineer's Report be tabled until both the Engineer for the Developer and Township Engineer have appeared before Council to discuss the matter of water system installation and further that both Stuart N. Keyes, P. Eng., and Engineer for the Developer be requested to attend the next meeting of Oro Council. The Planning Administrator was present at 1:00 p.m. to review planning and development matters. The following correspondence was presented. Letter to Bank of Montreal returning letter of credit re: Quadrant Developments security against 50% of capital lot levies, such levies having recently been received as per the Subdivision Agreement and placed on account; Letter to O.M.B. confirming that the Township are not prepared to pass a zoning amendment as requested by Messrs. A. Fuda et al, re: the appeal to the Board against a decision of the Committee of Adjustment, Submission No. B27/79 O.M.B. File A791265; . . . . pg. 61 SEVENTH MEETING (Cont'd) MARCH 7, 1980 O.M.B. advising of Hearing re: Township of Flos By-law No. 79-7, 11:00 a.m., April 10, 1980 at the Flos Municipal Offices; City of Barrie By-law No. 80-19, rezoning lands at Blake and Johnson Streets for convenience retail and apartment purposes; R.G. Campbell, advising that as a member of the C.O.R.A. Ratepayers Association, that he is in full support of a proposal by the City of Barrie with respect to the location of an airport on the 4th Concession of Oro Township. On motion of Swainson and Sanderson, that correspondence as presented be placed on file. Presented letter from Simcoe County Industrial Commercial Development Officer requesting copy of any recent development reports as may have been prepared, and the name of the Municipality's Development contact. On motion of Smith and McLean, that the Planning Administrator respond to the County Development Officerls inquiries. Advised that Oro Planning Board have recommended to Council for consideration, passage of the draft Zoning By-law to implement Amendment No. 12 to the Official Plan as prepared by Ainley & Associates, and further advised that the draft By-law would be in a form ready for consideration by Council within the next few weeks. Also advised that a draft By-law to amend the Township's previous zoning By-laws currently in force, being By-law No. IS 1031, 1097, 1140, 1143, 1144 & 1166 from Imperial to Metric Units was in preparation and should be ready for passage at the next meeting, Planning Board having reviewed same. The Chief Building Official was again present at 2:00 p.m. to discuss the matter of amending the Township Building By-law with respect to permit fee schedule and the preparing of an appropriate By-law to authorize same. Also the matter of including the Ontario Plumbing Code in the same By-law. After consideration the following action was taken. On motion of Smith and Swainson that the estimated value be based on $25.00 per square foot for residential and commercial buildings (increase from $20.00 to $25.00) and that rate to be charged for the permit fee be based on $10.00 for the first 1,000.00 value and $4.00 per thousand or portion thereof, thereafter (increase from $3.00) and that an Agricultural Permit fee be raised from $10.00 to $15.00. The matter of incorporating the Plumbing Code was next discussed and considered with the following action. On motion of Sanderson and McLean that the basic plumbing fee of $5.00 plus $2.00 per fixture be set when the Ontario Plumbing Code is incorporated in the Township Building By-law. On motion of McLean and Sanderson that a $5.00 inspection hook-up fee be charged prior to approval of the connection to the municipal water system and that this fee be collected when the Building Permit is issued. Road Supt. Fred Haughton was present at 1:40 p.m. with regard to various matters concerning roads and road equipment. Pg. 62 SEVENTH MEETING (Cont'd) MARCH 17, 1980 The matter of tires for the A. C. Loader for th.e Waste Dis.pos,al Site was discussed. . On motion of McLean and Swainson that the Road Supt. be authorized to obtain prices for four new steel belted tires for the A.C. loader. On motion of Sanderson and Smith that a letter be forwarded to the Ministry of Transportation and Communications to enquire whether the Ministry would agree to a long term lease and rental fee for the existing salt storage shed in Lot 16, Concession 14, or alternatively a sale price of the portion of the property where the storage shed is situated, including the shed. Presented correspondence, communications etc. as follows: Nottawasaga Valley Conservation Authority minutes, meetings of February 29th and March 5th, 1980; Ministry of Consumer and Commercial Relations, Division Registrar's monthly statement for February showing nil registrations; Ontario Hydro re: maintenance of privately owned service lines; Simcoe County Mutual Fire Aid Society announcement of regular meeting, Elmvale Community Hall, 8:00 p.m. March 19, 1980; Ministry of Intergovernmental Affairs, "Background" newsletter, Issue 80/7; PMLC Highlights from 1979; AMO/ACRO Sub-Committee on Children's Service status report; Frank Cowan Insurance newsletter; Hilan Creative Playstructures Ltd., advertising brochure; The Greater Barrie Chamber of Commerce; . On motion of Sanderson and McLean that correspondence, communications, etc. as presented be received and placed on file. Presented letter from Secretary-Treasurer, Oro Agricultural Society, requesting Council's approval of a Municipal Grant to help finance the 1980 Fall Fair, and advising additional programs proposed for 1980. Also proposals to install additional lighting on the grounds and in the school fair cattle barn as well as planning to install a water line to the barn. Letter also requests the use of the 3 bays of the garage again in 1980 from Wednesday, September 24th to Saturday the 27th. On motion of McLean and Swainson, Oro Council again authorize a grant to the Oro Agricultural Society in 1980 to an amount of $900.00 and that the three bays of the garage will be available again this year for the fair from Wednesday evening September 24th through Saturday, September 27th, and further that all necessary arrangements in this regard be made with the Township Road Supt. Fred Haughton. Presented letter from Chairman, Kempenfelt Bay District Boy Scouts advising that they will again be holding a "Trees for Canada" fund raising project and requesting permission for the boys to canvass the public in the Township. On motion of Sanderson and Swainson, Oro Township Council would have no objection to the Boy Scouts project for "Trees Canada" canvassing within the Township of Oro. . Pg. 63 SEVENTH MEETING (Cont'd) MARCH 17, 1980 . Mr. Glen McLinton from the Adult Occupational Centre was present at 3:15 p.m. at Council's request with respect to garbage collection at the centre. Mr. McLinton presented a letter setting out the number of stops required for garbage collection in the Adult Occupational Centre showing: 17 staff residences 60 resident & office occupied houses 15 commercial buildings requiring 9 pick-up areas 92 After discussion and review it was left that the Clerk was to contact Browning-Sanders and advise of the number of pick-ups and the matter of having only the staff occupied houses and commercial buildings being pick-up twice per week and the remaining 60 homes only once per week. Also that Mr. McLinton is to further investigate what form of assistance may be received in lieu of payment for the 60 homes and commercial buildings. He was also to advise whether it would be agreeable to just have twice a week collection for the 17 staff occupied homes and commercial buildings. . Presented letter from Aggregate Supervisor, Geotechnical Section, Ministry of Transportation & Communications advising of contract to be called for the grading, drainage, granular base, paving and structures on #400 Highway from 0.2 miles north of #93 Highway for 10.5 miles including 4 structures. And, service road east side of Highway 400 from No. 93 Highway northerly for 1.5 miles and from County Road #19 southerly for 0.8 miles In connection with this contract an Aggregate Sources List indicating to the bidders potential sources for gravel extraction are being prepared and 10 pit sites are listed in the Township of Oro. Letter requests Council's comments with respect to including the mentioned pits in the proposed Aggregate List. On motion of Smith and Sanderson, Oro Council would have no objection to the mentioned pits being included in the Aggregate Source List except for H. Wrigley pit, Lot 21, Conc. 13, but would request a meeting with the successful bidder and a representative from the Ministry of Transportation and Communications to obtain assurance that the necessary provisions will be included to provide for dust control, special speed limit of trucks using the Township roads to the pit or pits, as well as essential provisions for school bus routes on the roads involved with respect to safety for the children. Presented notice from the Assessment Review Court advising that a Court will be held at the Oro Township Council Chambers on Monday, April 14, 1980 from 9:30 a.m. to 4:30 p.m. On motion of McLean and Swainson, notice be received and Clerk to have the Council Chambers prepared and available for this purpose. Presented memorandum from the Hon. James Auld, Minister, Ministry of Natural Resources with respect to IIpreparation to Deal with Flood Emergencies and Flood Contingency Plans." . I- . . . -.I Pg. 64 SEVENTH MEETING (Cont'd) MARCH 17, 1980 On motion of Sanderson and Smith, memorandum be received and filed for reference. Presented letter from Regional Municipality of Ottawa-Carleton with respect to Symbolic Traffic Signs Public Education and copy of resolution passed by the Council of the Regional Municipality of Ottawa-Carleton at a meeting held on February 27, 1980 reading - "It is recommended that both the Council of the Regional Municipality of Ottawa-Carleton and the Munic. of the City of Ottawa forward a resolution to the Province of Ontario requesting that: (a) As many recent amendments have been made to the Highway Traffic Act to replace worded message traffic signs with symbolic signs, it is therefore recommended that the Province of Ontario undertake an extensive education programme to inform all motorists of these recent amendments, and (b) the aforementioned resolution be circulated for support to all Ontario Municipalities, Regional Municipalities, the Municipal Liaison Committee, and the Ontario Traffice Conference". Letter also enclosed copy of Transportation Committee Report No. 4/80 and requests that the Regional Municipality of Ottawa-Carleton be advised of Council's action. On motion of McLean and Swainson, letter and resolution as presented be received and placed on file with no action taken. Presented letter, publications and questionnaires from the Ministry of Natural Resources, in respect to the Copeland Forest Resources Management Area, and advising of Information Drop~In Centres to be held on March 8 and 15, 1980 at the Craighurst Community Hall. On motion of Sanderson and Swainson, that correspondence be received and placed on file, publications and questionnaires distributed to members of Council. Presented letter from B. Evans, Supervisor of the Canada Employment Centre for students, Barrie, regarding the 1980 summer program, requesting participation. On motion of Sanderson and Smith, that correspondence be received and placed on file. Presented letter from Wood, Gundy Ltd., in regard to a serial debenture financing alternative in 1981 as a means of cost savings, based on the assumption that current interest rates will be down during the 1981 period. On motion of Smith and Sanderson, that correspondence as received be placed on file. Presented letter from Canadian Books in Print, University of Toronto Press, requesting information from the Township as a Canadian Publisher Listed, of titles published to date. On motion of Sanderson and McLean, Clerk-Administrator to complete and return questionnaire as forwarded. Clerk presented copy of letter from President, Association of Municipal Clerks and Treasurers of Ontario as contained in the Municipal Monitor requesting Councils administrative employees support in authorizing the attendance of appointed officials at future meetings of the Association, both Zone and Annual Conference. . . . Pg. 65 SEVENTH MEETING (Cont'd) MARCH 17, 1980 On motion of Swainson and McLean that the Clerk-Treasurer and/or Deputy Clerk Treasurer be authorized to attend the Zone Meetings and th_e Annual Associati.on Conference. Presented letter from Stewart, Esten, Solicitors advising of disbursements on several files of the Township and requesting remittance of same. On motion of McLean and Smith, that Stewart, Esten be contacted and request that an itemized statement showing disbursements apportioned. Presented registered letter from John D. Burgar (Owen, Burgar), Solicitors for Mr. & Mrs. Barry Kenter and Bradley Kenter with respect to the Accident between their vehicle and Township truck and snowplow, advising th~t a claim will be made on behalf of his clients for damages arising out of the aforesaid collision. . On motion of McLean and Smith that copy of letter be forwarded to Township Insurance Agency. Presented letter from Family and Children's Services of Simcoe County (incorporated as the Children's Aid Society of Simcoe County) requesting the us.e of Oro Memorial Park for their Annual Children's Picnic on July 9, 1980 or alternatively should it rain on that day, would like to hDld it on July 16, 1980. On motion of Sanderson and Smith, that the Family and Children's Services of Simcoe County be advised that Oro Council would again be prepared to accept the fee of $10.00 and that the Memorial Park will be reserved for July 9th and provision made for July 16th, should the weather not permit the picnic to be_ held on the 9th due to rain. Mr. Terry Hehn of Green, Fleming, Rolland and Company, the Township Auditors, was present at 4:50 p.m. to present the Township of Oro Fi.nancial Report for 1979, as audited. Mr. Hehn reviewed the Financial Statement and answered questions of Council regarding same. Copy of statement for publication was also presented. On motion of McLean and Smith that the Financial Statement and necessary financial information return as presented by the Auditor and revi.ewed with Council and Treasurer to forward duplicate copy of the 1979 Financial Information Return to the Ministry of Intergovernmental Affairs as required. And that the audi.t fees, when received from the Auditors be presented for payment. And, Clerk instructed to have statement for publication placed in the local papers. Reeve Campbell thanked Mr. Hehn for his presentation and explanation and asked him to remain to answer some questions that the Hawkestone Police Village Trustee might have. Mrs. D. McKenzie, Trustee Hawkestone Police Village and Mrs. R.Fallon, Secretary for Trustees, was present on behal f of the Trustees, Hawkestone Pol i.ce Vill age in response to the letter forwarded advising of the Township agreement to reduction of the General Mill Rate for the ratepayers of Hawkestone Police Village in 1980. Mrs. McKenzie again approached Council behalf of the Trus.tees and requested Council consider a further reduction of the General Mill Rate to include the cost of the street lights and presented formul as of 1 evy and benefits and express:ed the concern of the Trustees that the Village Ratepayers were contributing larger amounts to the Township than other areas. l . . . ~ Pg. 66 SEVENTH MEETING (Cont'd) MARCH 17, 1980 As a result of the discussion Mrs. McKenzie was advised that Oro Council are not prepared to reduce the General Mill Rate by a greater amount than 3 mills as per resolution of the meeting held on March 4, 1980. On motion of McLean and Smith, adjourn to meet again on Wednesday, March 19th at 1:00 p.m. to complete the business scheduled for this meeting. ~IJ.~ Reeve Howard A. Camp ell