02 18 1980 Council Minutes
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Pg. 32
COUNCIL CHAMBERS - FEBRUARY 18, 1980
FOURTH MEETING
Council met pursuant to adjournment with all members present.
Reeve Howard A. Campbell in the chair.
The minutes of the last regular meeting of February 4, 1980 were
on motion of Sanderson and McLean, confirmed as printed
and received.
Presented copies of letters forwarded at the last regular meeting to:
F. E. Burns, Solicitor, representing the Township in a matter of
claim by Mr. and Mrs. Krausewitz, requesting information in regard
to attendence of Road Superintendent;
R. Campbell advising of position taken by Council in regard to a
proposal suggested at a Special Meeting of January 31, 1980;
R. WeIsman, O.L.S. re: C. P. O'Dale - Horseshoe Valley survey
account;
A.M.O. forwarding endorsation of Township of Brock resolution to
defer further implementation of the metric system;
Reid & Associates advising of Councils decision not to reduce
the amount of the letter of credit in force against the
Jo-Con Subdivision;
Ministry of Culture and Recreation forwarding 1980 Recreation
Committee data.
On motion of McLean ~ndSmith, copies of letters as presented
and forwarded accepted as satisfactory and be placed on file for
reference as required.
Presented letter from the Hon. Lorne Maeck, Minister of Revenue
advising that a preliminary study for possible reassessment under
Section 86 of The Assessment Act as requested will be carried out.
On motion of Swainson and Sanderson, letter be received and
placed on file.
Presented letter from Ministry of Culture & Recreation advising that
a grant in the amount of $5,750.00 for seating at the Oro Community
Arena and Hall has been committed, and requesting completion of
a Capital Grant payment application.
On motion of McLean and Smith, letter be received and placed on
file. Clerk to complete Capital Grant payment application and
forward same when information is available.
Presented letter from the Ministry of Culture & Recreation advising that
a grant in the amount of $3,675.00 may be expected for the
Jarratt Community Hall and that an interim Capital Grant in the
amount of $2,343.27 should be expected within three weeks. Second
application for payment of the balance of the grant upon completion
of the project also forwarded.
On motion of Sanderson and McLean, letter be received and placed
on file. Clerk to complete and forward second application for
payment of balance of Capital Grant once the project has been
completed.
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pg. 33
FOURTH MEETING (Cont'd) FEBRUARY 18, 1980
Presented letter from the Ministry of Culture and Recreation
advising that a grant in the amount of $37,277.75 may be expected
for the Shanty Bay Community School Centre and that an interim
Capital Grant in the amount of $12,780.27 should be expected
within three weeks. Second application for payment of the
balance of the grant upon completion of the project also forwarded.
On motion of Swainson and Smith, letter be received and placed
on file. Clerk to complete and forward second application for
payment of balance of capital grant once the project has been
completed.
Presented letter from the Nottawasaga Valley Conservation Authority
and request for information update in regard to Flood Contingency
Planning.
On motion of McLean and Smith, letter be received and placed on
file. Clerk to review enclosed Municipality Inventory Form,
make such revisions as necessary and return the revised form to the
Conservation Authority.
On motion of McLean and Sanderson, that a letter be forwarded to
NVCA requesting classification whether the Willow Creek Flood Line
Mapping within the Township of Oro will be under the Federal
or provincial Program and when it is to commence and/or completed.
Presented letter from Stuart N. Keyes, Township Engineer advising
Maksymec and Associates of Council's concerns in regard to any
proposed reduction of the letter of credit in force against
the Quadrant Developments subdivision at Hawkestone.
On motion of Sanderson and Swainson, letter be received and
placed on file.
Presented copy of letter from the Ministry of Environment to Reid
and Associates regarding application for the stand-by well
system at the Shanty Bay Subdivision.
On motion of McLean and Smith, letter be received and placed on
file.
Presented notice from the Workmen's Compensation Board advising
that a claim for payment for Fred Shelswell, Claim No. l2376241 has
been approved.
On motion of Sanderson and Smith, notice be received and placed
on file.
Presented letter from City of Barrie Council advising that the
City of Orillia have advised that they do not wish to participate
in a proposed Barrie Municipal Airport, and advising further that
the Airport Committee has been requested to reconsider the whole
question and report back to Barrie Council.
Pg. 34
FOURTH MEETING (Conti d) FEBRUARY 18, 1980
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On motion of McLean and Swainson, letter be received and placed
on file.
Presented letter from the Ministry of Housing, confirming to
Skelton, Brumwell that draft plan approval on part of Lot 21 and
22, Concession 5 (Guthrie Industrial Park) File 43T-74324 has
been extended for one year.
On motion of Smith and Swainson, letter be received and placed
on file.
Presented letter from C. M. Loopstra to B. Waite regarding
agreement to a proposal respecting a road closing and conveyance
of part of the original 5-6 road allowance in Concession 12 adjacent
to the Ager property.
On motion of Sanderson and Swainson, copy of letter be received
and filed for reference when further request for Road Closing
is received from Solicitor for S. Ager.
Presented letter from Ministry of Housing, Director Community
Housing, Central Region, with respect to Municipal Housing Statement
and Township response to 1980 Annual Housing Review. Letter
directs that when the Assisted Housing Survey is completed, the
Co-ordinator Mr. J. P. Long will further advise.
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On motion of Smith and Sanderson, letter be received and letter be
forwarded to the Ministry of Housing advising that the Council of
the Township of Oro after further consideration are not prepared
to participate in a Municipal Housing Statement at this time.
Presented letter from Paul Gleason, P. Eng., of Reid and Associates
Ltd. forwarding Invoice No. 80-06, in the amount of $729.92 from
Ian D. Wilson Associates Ltd. The invoice being for the hydrology
report prepared for the second well at Shanty Bay, Plan M-66.
Mr. Gleason advises that the invoice appears in order and would
recommend that it be paid.
On motion of McLean and Smith, letter and invoice as presented be
accepted and Treasurer authorized to issue cheque to Ian D. Wilson
Associates Ltd., P. Eng., for professional services of the
hydrology report to a total of $729.92, and that this be issued
from the lot levy account.
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Presented letter from Peter G. Smith, P. Eng., Reid and Associates
Ltd. being a copy of letter to Stuart N. Keyes further to letter
of January 2, 1980 for reduction of letter of credit for Jo-Con
Developments from $104,500.00 to $78,000.00. Letter suggests
revision of 10% to 25% for asphalt price for inflation purposes,
which would bring some to $63,946.00 (it was $56,273.00). Therefore
suggest that the Letter of Credit be reduced from $104,500.00 to
$85,670.00. Clerk advised that Stuart N. Keyes would be present
later this afternoon to discuss the matter with Council. Mr. Keyes
was present at 1:30 p.m. and the matter was then considered.
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Pg. 35
FOURTH MEETING (Cont'd) FEBRUARY 18, 1980
On motion of McLean and Smith that Oro Council are not prepared
to reduce the letter of credit at the present time, taking
into consideration the progress of the development to date and
escalation of costs should the development continue to progress
at the same rate as it has in the past.
The matter of burying of fence row and cleaning up of road
allowance Lot 16, Concession 12, as completed by Albert Pautsch in
1979 and considered by Council at a meeting held on November
15, 1979 was again brought to the attention of Council taking
into consideration letter of November 17th, 1979 forwarded to
Mr. Pautsch.
On motion of Swainson and Smith that the Township portion of
25% of the total cost to an amount of $424.50, as approved at
a meeting of Oro Council held on November 15, 1979 be authorized
for payment and included with the February Road accounts.
Presented correspondence, communications, etc. as follows:
Imperial Bank of Commerce, T-5 Statements of Investment Income
in the amount of $21,340.25 for the year 1979;
Ministry of Consumer and Commercial Relations Division Registrars
Statement showing 1 death;
Edgar Community Hall Board advising of 1980 membership;
Ontario Municipal Board booklet on OMB role in respect to long
term financial committments;
OMB Order dismissing an appeal against the Committee of Adjustments
decision by Leonard and Margaret Mortson, Submission B23/78;
Energy, Mines and Resources questionnaire as completed and
returned;
NVCA 1979 Annual Reports;
Workmen's Compensation Board advising that St. Johns Ambulance
Training Course for Fire Fighters has been approved for payment;
United Lumber of Building Supplies advising of appointment of
new manager;
Ministry of Housing February 6, 1980 newsletter;
Ministry of Intergovernmental Affairs "background" newsletter;
NVCA minutes, Jan 21 - Feb 6, 1980;
Ministry of Treasury & Economics 3rd Quarter Update on Ontario
Finances;
Copies of Reference Plans 9287 and 9288;
Information Orillia Annual Report for 1979;
Ministry of Intergovernmental Affairs - background issue of Jan. 18/80.
On motion of Sanderson and McLean correspondence and communications
as presented be placed on file for reference.
Presented letter from the Oro Township Horticultural Society
requesting permission to increase permanent plantings at the
Township Offices and an increase in the Society's annual grant
for 1980.
On motion of Sanderson and Smith, that the Council of the Township
of Oro authorize a grant for 1980 in the amount of $200.00 to the
Oro Township Horticultural Society, and they be advised that Council
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pg. 36
FOURTH MEETING (Cont'd) FEBRUARY 18, 1980
would be pleased to review their design drawings of any
increased plantings for the Township Offices.
Presented notice to the Reeve for continuation of a meeting held
with the City of Orillia Economic Development Commission on area
economic concerns to be resumed on Friday, March 7, 1980 at
3:00 p.m. in the Leacock Room, Holiday Inn, Orillia.
On motion of Smith and McLean, that letter be received and placed
on file, Reeve Campbell and Clerk to attend for the Township of Oro.
Employment & Immigration Canada, advising that a Summer Youth
Employment Program will be institued for 1980 and forwarding
an application to be returned if additional information is
required. Application for summer projects are subject to a
March 28, 1980 deadline.
On motion of Sanderson and Smith, the matter be left over for
further consideration.
Mr. Charlie W. Grant, P. Eng., Ainley & Associates Ltd. (Drainage
Engineer) Ainley & Associates was present at 11:30 a.m. as previously
arranged, to file with Council his Engineer's Report under the
Drainage Act, a drain petitioned for by the Ministry of Transportation
and Communications under Section 4(a) of The Drainage Act. This
being the revised report of the report filed with Council on
December 17, 1979 and considered at a meeting on January 31, 1980.
On motion of McLean and Swainson that the Revised Engineer's
Report for the Municipal Drain as petitioned for by the
Ministry of Transportation and Communications, be received
and Council are prepared to proceed with the drain and
set Monday, March 24th, 1980 at 7:30 p.m. as the date and time
for a meeting to consider the Engineer's Report and Clerk to
send necessary notices of same as required under the Drainage Act.
James Shellswell was present at 1:00 p.m. with respect to
matters pertaining to the Building Department. Firstly he
presented a report on the accident involving the Township car
on icy roads on Line 3.
On motion of Sanderson and McLean that the Chief Building Official
be authorized to have the fender of the car repaired.
Several other items relating to building matters were discussed
as well as the matter of drafting a By-law to incorporate the
Plumbing Code.
The Planning Administrator was present at 1:10 p.m. to review
planning and development matters. The following was presented:
Letter from J. Y. Fisch, solicitor, requesting application for
amendment to "a by-law, as to minimum lot requirement of 100 acres".
(By-law No. 1031 as amended, Schedule "A" - Agricultural Zone
requirement) Council were advised that Mr. Fisch represents
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FOURTH MEETING (Cont'd) FEBRUARY 18, 1980
Messrs. A. Fuda et aI, and that currently, there is an appeal
in respect of the Fuda's lands, being the west parts of
Lots 20 and 21, Concession 13, outstanding the OMB, in
regard to a decision made by the Committee of Adjustment.
On motion of Sanderson and Smith, that the Planning Administrator
advise Mr. J. Y. Fisch that Council are not prepared to consider
an amendment to the Township's Zoning By-law in respect to his
client's lands, pending the outcome of the matter of an appeal
against a decision of the Committee of Adjustment, Submission
No. B27/79 to the Ontario Municipal Board.
Recommendation from the Oro Township Committee of Adjustment, that
the Secretary-Treasuer be authorized to attend a seminar of the
Provincial Association of Committees of Adjustment and Land
Division Committees to be held at Queen's Park on Friday, March
14th, 1980.
On motion of Swainson and McLean, that the Secretary-Treasurer be
authorized to attend, and that registration and expenses be paid.
Ministry of Housing, forwarding Ontario Regulation 45/80, to replace
O. Reg. 597/79, being regulations governing procedures taken
under Section 35(24) of The Planning Act in circulating Zoning
By-laws.
On motion of McLean and Smith, that O. Reg. 45/80 be received and placed
on file, and Council hereby designate Township of Oro Planning
Administrator, George Roberts, to be the Chief Planning Officer
for the purpose of completing Schedule 3 of Ontario Regulation
45/80 made under The Planning Act R.S.O. 1970, c. 349 as amended.
Letter from Perry, Farley & Onyschuk, solicitors for Quadrant
Developments Ltd. developers of Plan M-157 advising that they
will forward prior to February 22, 1980 the balance of the capital
lot levies payable in respect to the development, in the amount
of $12,000.00.
On motion of Sanderson and Swainson, that letter be received and
placed on file. Clerk to take the necessary steps to draw on
Bank of Montreal on Credit No. 444TC/229l1 for the full amount
should payment not be received by February 22, 1980.
Presented Workmen's Compensation Board Notice that ceilings
on earnings have been increased from $16,200.00 to $18,500.00,
effective for reporting payroll for assessment purposes
January 1, 1980.
On motion of McLean and Smith, letter be accepted and the amount
of $18,500.00 be applied to the Volunteer Firemen for 1980
Compensation Report.
Presented Ministry of Intergovernmental Affairs invitation to
a seminar regarding calculation of the resource equalization
and support grants for 1980 as well as county apportionment
information. Seminar to be held at 9:30 a.m. on Feb. 28/80 at
the County Administration BUilding.
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pg. 38
FOURTH MEETING (Cont'd) FEBRUARY 18, 1980
On motion of McLean and Sanderson, Clerk Administrator
authorized to attend.
Presented Simcoe County District Health Unit invitation to a
seminar on Rabies to be held at the Holiday Inn, Barrie on
February 21, 1980.
On motion of Sanderson and Smith, letter be placed on file,
Councillor Swainson to attend.
Presented letter from Murray Martin on behalf of the Orillia
Fish, Game and Conservation Club, requesting that the week of
May 25, 1980 be proclaimed locally as "Conservation Week" in
joining with the City of Orillia and Townships of Mara, Rama
and Orillia, and should the Township be in favour, that the
announcement not be made entirely public until March 20th, 1980.
On motion of Sanderson and Smith, letter be received and Reeve
to attend the meeting on March 20th, 1980 and further that the
Township of Oro declare the week of May 25th, 1980 as Conservation
Week. Clerk to advise the Orillia Fish and Game Conservation
Club of Council's action.
Presented letter from the Simcoeside Ratepayers Association asking
that the problem with respect to a number of roaming dogs in the
vicinity of the lOth Line below the Ridge Road be looked into.
On motion of McLean and Smith, that letter be received and placed
on file, with a copy forwarded to the Orillia Branch of the
Ontario Humane Society.
Letter from the Hon. Lorne Henderson, Minister, Ministry of
Agriculture and Food with respect to Tile Drainage Loans, advising
that an extra special allocation of funds for purchasing Tile
Drainage Debentures. In order to obtain advantage of this
allocation, completed debentures dated March 1, 1980 must reach
the Food Land Development Branch of the Ministry by February 28, 1980.
The prupose of this special allocation is to clear up "back log" of
applications. This information was released to the ROMA Convention
on Wednesday February 13, 1980. Letter and address by the
Hon. L. Henderson sets out the necessary criteria for such loan
application.
On motion of Swainson and Sanderson, letter be received and filed
for reference as at present no completed Tile Drainage Applications
are pending in the Township of Oro.
Presented letter from Ministry of the Environment forwarding
Certificate of Compliance for Joseph A. Belcourt, W~ Lot 8,
Concession 8, new housing (barn) for mink.
On motion of Smith and McLean, Certifiate of Compliance be received
and filed for reference with a copy to Chief Building Official
for his records.
pg. 39
FOURTH MEETING (Cont' d) FEBRUARY 18,. 1980
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Presented letter from Ministry of Intergovernmental Affairs with
respect to 1980 Ontario Municipal Training Program. Intent of
the program being to attract students who have graduated from
Colleges and Universities in core programs to study directly
relating to Municipal Administration. Also enclosing guidelines
for Trainees and Municipalities.
On motion of Sanderson and Smith, letter and guidelines be received
and placed on file for further consideration.
Presented letter from Ministry of Culture and Recreation re:
Ontario Municipal Recreation Association Conference - Theme
"It's Your Future" and seminar for "Facilities - Consideration
for Success". A Canadian Parks and Recreation Association Seminar.
On motion of McLean and Smith, letters be received and placed
on file for reference.
Mr. Stuart N. Keyes was present before Council at 1:30 p.m.
with respect to several matters.
First, he reported on the services of Quadrant Development
and his letter forwarded to the Engineer's for Quadrant Developments.
Mr. Keyes suggested to Council that the Certificate of substantial
completion of the water wells and mains could be issued, subject
to certain terms and conditions.
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Mr. Ivan Speers was present before Council at 2:00 p.m. as
previously scheduled with respect to Weed Control under the
Weed Control Act.
The matter of control of noxious weeds and the procedure for
dealing with same was discussed. Mr. Speers also advised that
a Seminar would be held some time in April. Other related
matters were discussed in general with Council. Mr. Speers
indicated that co-operation from the Township Office is required.
Mr. Allan Elliott was present before Council with William Lohuaru
with respect to Survey by Charles O'Dale Limited.
After considerable consideration, Oro Council requested that
Mr. Lohuaru with co-operation of his co-owners, agree to
jointly settle the survey account.
On motion of Sanderson and Smith, that a letter be forwarded
to Horseshoe Valley Resort Limited and request that Mr. William
Lohuaru discuss with the owners of Horseshoe Valley Resort Ltd.
to jointly pay the account with the Township of Oro in order to
clear the original survey account of $2,082.00 with C. P. O'Dale,
O.L.S. And further, that a copy of this letter be forwarded
to C. P. O'Dale Ltd.
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Fred Haughton, Road Supt. was present at 3:30 p.m. with respect
to Road Program.
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FOURTH MEETING (Cont'd) FEBRUARY 18, 1980
The first item was the matter of including the front end loader
with backhoe in the Road Program. Road Supt. Haughton brought
Council up to date on estimated quotes of the cost for the
price of equipment.
The 1980 draft Road Budget was presented for consideration as
recommended by Road Committee, Road Supt. and Clerk-Treasurer. Total
program being in the amount of $547,728.00 which corresponds to
the approved subsidy allocations as received from the Ministry
of $303,000.00 as follows:
Construction Maintenance Total
Subsidy $114,000 $189,000 $303,000
Township Portion 91,000 153,728 244,727
$205,000 $342,728 $547,728
On motion of Sanderson and Swainson that the 1980 Road Program
of Estimated Expenditures as prepared and presented be accepted
as satisfactory and Clerk to forward Form OB-MR-28, and supporting
FB-MR 36 & 36A showing total estimated expenditures of $547,728
with corresponding approved subsidy dollars in the amount
of $303,000 (construction $114,000 and maintenance $189,000)
to the Ministry of Transportation and Communications for approval.
On motion of Smith and Sanderson, that a request for Supplementary
Allocation of Subsidy Moneys be applied for in the amount of
$25,000 program being additional subsidy amount of $13,750.00
for construction of 15/16 Sideroad.
On motion of Swainson and Sanderson, that a letter be forwarded
to MTC to request that the Ministry appraise #19 A.C. Loader,
which is to be purchased by the Township for the Waste Disposal Site.
On motion of Smith and Sanderson, that tenders be called for one
backhoe loader with 17'-0" backhoe according to tender
specifications, including four foot ditching bucket.
A By-law to provide for the mailing of tax notices, due dates
of taxes payable, penalties for non-payment of taxes, authorization
for payments to a chartered bank and authorization to accept
part payments of taxes due was presented, and on motion of
Sanderson and Smith, was introduced as By-law No. 1207/80 and
read a first time.
On motion of Smith and Sanderson, By-law No. 1207/80 read a
first time be read a second time.
On motion of Sanderson and Smith, By-law No. 1207/80 read a
second time, be brought back to the next meeting for third
reading and final passing thereof.
Presented letter from Ronald Young, Township Fire Chief giving a
report of a fire at the residence of Charlie Bonner, part Lot 15,
Concession 14, on side road 15/16 opposite MTC yard. Estimated
damage of $25,000.00. Letter also requested further consideration
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pg. 41
FOURTH MEETING (Cont'd) FEBRUARY 18, 1980
and review of type of insurance for the Volunteer Fireman. As
well as request for an increase of his hourly rate while on duty
as Fire Chief from present $7.50 per hour to $8.00 per hour.
The matter of remuneration was left over for next regular meeting.
On motion of Sanderson and Smith, that the Fire Budget as revised
from the last regular meeting be accepted, which includes the
insurance for the Volunteer Firemen while on duty as quoted
by Ron Johnston Insurance for $10,000 coverage at a rate
of $10.00 per $10,000.00 coverage.
On motion of Sanderson and Smith, adjourn to meet again on
Monday, March 3rd, 1980 at 10:00 a.m.
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~eeve - Howard A. C pbell