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02 04 1980 Council Minutes . . . pg. 22 COUNCIL CHAMBERS - FEBRUARY 4, 1980 THIRD MEETING Council met pursuant to adjournment with all members present. Reeve Howard A. Campbell in the chair. The minutes of the last regular meeting of January 21st and Special Meeting of January 24th were on motion of Sanderson and McLean, confirmed as printed and received. Presented copies of letters forwarded as instructed at the last regular meeting to: The Hon. Lorne Maeck, Minister of Revenue, request for study to invoke Section 86 of The Assessment Act; Mr. Barry Peyton re: Financial Aid to Youth Groups; Treasurer, Simcoe County Board of Education forwarding cheque in the amount of $11,401.55, being the amount received as the interim payment under Wintario Grant for the Shanty Bay Community and School Centre, cheque being on account of Statement for Construction of Centre; James E. Domm re: Lakeshore Road and intersection of Line 8; Chairman, Oro Township Community Arena Committee re: Liquor Licence; Ministry of Agriculture and Food - application for grant to reimburse the Municipality for claim for damage by wolves; IBM Canada Ltd. re: Interim Tax Billing 1980; Abner Rawn - advising that Council has not finalized' a decision regarding position of By-law Enforcement Officer; Letter from Frank Irwin - Clerk's "reply regarding Publ ic Library User Fee; Bell-Saunders re: Writ of Summons wlth respect to accident - intersection Line 9 and Cross Road 15-16; Bell Canada re: annual consent for buried service cable and installation of related pedestals; Ministry of Culture & Recreation-cash flow needs for Wintario Grants; On motion of McLean and Swainson, copies of letters as presented and forwarded accepted as satisfactory and be placed on file for reference as required. Presented letter from the Hon. James Snow, Minister of Ministry of Transportation and Communications with respect to additional subsidy funds for 15-16 Sideroad, construction to prepare for pavement according to Minister's approval for 80% of the paving cost. On motion of Sanderson and Smith Minister's letter be received and placed on file for reference with respect to 15-16 Sideroad project. Presented circular letter from O.M.E. Insurance Brokers Limited re: ROMA Insurance further to introductory letter of November 20, 1979 and answers to questions raised by some responding Municipalities. Also circular letter from Director of Zone 4, urging support for ROMA Insurance Plans. On motion of McLean and Sanderson, correspondence be accepted and be filed for reference when Township Policy is reviewed for renewal. Presented copy of letter to Ministry of the Environment from Reid and Associates making application for permit to take water from both wells at Plan M-66, Jo-Con Developments, on behalf of the Township. Also for the construction of the second well, as well as copy of Aquifer Evaluation of second well. pg. 23 THIRD MEETING (Conti d) FEBRUARY 4, 1980 . On motion of Swainson and Smith, copy of letter and application to take water as applied for be received and placed on file until Certificate for same is received. Presented the Annual Report of Expenditures on Roads during 1979 as completed with petition for Annual Subsidy under Provisions of the Public Transportation and Highway Improvement Act on expenditures made during the year 1979. Petition is in accordance with OB-MR-69 being in the amount of $500,493.88. The total expenditures according to payment vouchers being in the amount of $520,603.88. Subsidy based on $ 2,102.33 at 80% $498,391.55 at 55% Total expenditure for subsidy $500,493.88 Approved expo 489,820.00 Over approval $ 10,673.88 Advanced Subsidy received May 24, 1979 Advanced Subsi dy rec.eived July 27, 1979 Interim Subsidy received December 4, 1979 Subsi dy Doll ars $ 1,681. 86 $274,115.35 $275,797.21 272,000.00 $ 3,797.21 Total Eligible Subsidy 1979 Eligible Balance receivable $81,600.00 81,600.00 15,945.20 $179,145.20 272,000.00 $ 92,854.80 . Total Subsidy on 1979 expenditure of $500,493.88 Subsidy received Balance Subsidy receivable on $500,493.88 Qualified balance receivable Amount over approved subsidy $275,797.21 $179,145.20 96,652.01 92,854.80 $ 3,797.21 On motion of Sanderson and Smith the Annual Report forms as completed and amounts shown on OB-MR-69, accepted as satisfactory and Reeve and Clerk authorized to sign the petition on behalf of the Corporation of the Township of Oro with request for subsidy on total expenditures in 1979, the Petition showing a total expenditure and eligible amount for Subsidy of $500,493.88 according to declaration taken by Road Supt. and Treasurer as required on OB-MR-13 and Clerk instructed to forward same to the Ministry of Transportation and Communications. Clerk reported that the 1979 Assessment Roll as returned by the Assessment Commissioner for 1980 Taxation was in the amount of $10,652,844 according to the following breakdown. Public Separate Total Residential 8,924,231 401,360 9,325,591 Commercial 1,088,468 2,770 1,091,238 Business 235,115 900 236,015 10,247,814 405,030 10,652,844 1979 for 1980 9,994,229 351,280 10 , 345,509 Taxation increase for 1979 253,585 53,750 307,335 . On motion of Smith and McLean, report of Assessment for 1980 Taxation as pr'esented be accepted, subject to Assessment Review Court adjustments. ~ ~ pg. 24 THIRD MEETING (Conti d) FEBRUARY 4, 1980 . Presented letter from Charles P. O'Dale Limited forwarding further letter with respect to Survey Account 1978 to Horseshoe Valley Resorts Limited and Township of Oro. The account shows an amount for Survey Account as: Survey Account April 25, 1978 Interest to December 31, 1978 Interest to December 31, 1979 Interest to January 25, 1980 Total $2,082.00 331.12 579.14 59.84 $3,052.10 Letter further states that the account will remain open to suggestions on how the account may be amicably resolved for 30 days from date of letter, being January 28, 1980, after which it will be necessary to place the account for collection, to be collected with costs as provided by law. On motion of Sanderson and Swainson copy of letter as forwarded to Horseshoe Valley Resort Limited with attention to accounts payable and Mr. William Lohuaru and Township of Oro as presented be received and William Lohuaru be requested to attend the next meeting of Council. Also a letter be forwarded to Roger Welsman and request that he advise Council further to his letter of May 6th received on June 5, 1979 and he also advise whether he is prepared to support his survey should the matter be legally pursued by Charles P. O'Dale Ltd. . Presented letter from Minister, Ministry of Culture and Recreation, with respect to File BAR-CAP-7-17534, being application for Wintario Grant for Guthrie Community Hall, advising that an application for approval has been reviewed and letter confirms approval of a grant up to a maximum of $497.50 and a cheque in this amount will be forwarded. On motion of Sanderson and Smith, letter of approval be received and filed for necessary reference. Presented copy of letter to Messrs. Loopstra, Nixon and McLeish, Barristers and Solicitors for R. Bruce Waite, Solicitor for Stanley Ager with respect to Road Allowance between Lots 5 & 6, Conc. 12, Township of Oro, in reply to Mr. Loopstrffs letter of January 18, 1980. On motion of McLean and Smith, copy of letter be received and placed on file until matter is further resolved by the Solicitor. Presented copy of letter from D. A. Webb, Senior Municipal Supervisor and W. H. Venn, District Engineer, Ministry of Transportation and Communications, Owen Sound District, as sent to Ross Currie in recognition of his twenty-two (22) years of service as Oro Township Road Supt. and indirectly to the Ministry. Letter also congratulates him on his retirement and thanking him for his co-operation and assistance received over the years. On motion of McLean and Sanderson, copy of letter as forwarded to Ross Currie and presented be received and placed on record. Council concur with comments and congratulations and trust that the recognition night for Ross Currie held on February 1, 1980 further expressed Council's appreciation for his services to the Township and the Ministry. . . . . pg. 25 THIRD MEETING (Cont'd) FEBRUARY 4, 1980 Presented letter from Francis Edward Burns, Solicitor, advising that he has been retained by The General Accident Assurance Company to enter an appearance on behalf of the Corporation of the Township of Oro with respect to the claim by the Solicitors for Linda and Werner Krausewitz against Champlain Chevrolet Oldsmobile Ltd., William Holdsworth and the Corporation of the Township of Oro, arising from an accident on or about February 7, 1979 at Line 9 and 15-16 Sideroad. Letter advises that it may be necessary to arrange for the attendance of the Road Supt. Also requesting copies of records of plowing indicating what work was conducted in connection with the intersection in question, being the 9th Line and Side Road 15-16. On motion of Sanderson and Smith, letter be received and Clerk to forward information requested and advise Ross Currie that he may be required to attend. In accordance with the decision of Council at a Special Meeting held on January 31, 1980 with Mr. Ray Campbell with respect to suggested proposal for Guthrie Industrial Park, the following action was taken after further consideration. On motion of Smith and Sanderson, that further to Special Meeting with Mr. Ray Campbell on January 31, 1980 regarding the Guthrie Industrial Park suggested proposal, Clerk to advise that Oro Township Council are not in a position to participate in the enterprise proposed but would be prepared to give consideration to any proposal for the Industrial Park which would conform with the approvals for the site. Mr. Stuart N. Keyes was present before Council with respect to request for reduction of letter of credit for Jo-Con Developments, Registered Plan M-66, as submitted by Reid and Associates Ltd. on behalf of Jo-Con Developments. Mr. Keyes advised that in his opinion the 10% increase used in escalating is not sufficient and presented letter to Reid and Associates advising that due to escalation costs same should not be reduced. On motion of McLean and Smith, report of Stuart N. Keyes, Engineer and copy of letter to Reid and Associates Ltd. advising that using the figure of 10% increase is not sufficient for escalating costs be accepted and Reid and Associates be advised accordingly. He. also reported on Registered Plan M-157, Quadrant Developments, advising that the Engineers for the Developer are requesting the Township Engineer accept the water system as substantially completed, as of October 1979. Mr. Keyes advised that he is not prepared to accept the system as such at the present from his earlier inspection. The Planning Administrator was present at 1:00 p.m. to review planning and development matters. The following correspondence was presented: Letter to Mrs. Ann Buckindale, advising that it would be necessary to meet certain conditions prior to the re-zoning of part of Lots 6 & 7, Conc. 10; Letter to Mr. Morley Shelswell, advising that Oro Planning Board and Council do not recommend re-zoning of part of Lot 16, Conc. 14, to industrial use; Letter to Ministry of Housing forwarding O.H.R.P. quarterly reports; Ministry of Housing advising that certificates regarding zoning by-laws No. 1194 (Ucci) and 1198 (L. Johnson) have been received as satisfactory; Oro Committee of Adjustment Notices of Hearing, Submission No. IS Al/80 - Vanin, A2/80, B5/80 - Schaefers, and B6/80 - Raikes. . . . pg. 26 THIRD MEETING (Conti d) FEBRUARY 4, 1980 On motion of McLean and Sanderson, that correspondence as presented be placed on file. Presented a summary of attendance at the Ontario Planners Conference in Toronto, January 28, 29, 1980 and advised that a draft zoning by-law to rezone part of Lot 21, Concession 6 has been prepared for consideration later in the meeting. The Chief Building Official, James Shelswell~s present at 11:30 a.m. to present his report for the month of January as follows: 1 agricultural building at a value of 1 residential permit at a value of 1 change of use permit Total $15,000.00 50,000.00 $65,000.00 Money received for permits $175.00 Value of permits for January 1979 $34,000.00. On motion of Smith and Swainson, report of Chief Building Official accepted as satisfactory. Treasurer presented receipts for the month of January as follows: C.I.B.C. - loan Douglas J. Martin - 1979 water rates Plan 967 County of Simcoe - fox bounty Province of Ontario - Natural Resources grant-in-lieu Darlene Shoebridge - Kith In Kin Horseshoe Valley Ltd. - re: Ainley Horseshoe Valley - Ainley Payment No.4 Township of Oro - sanding H.P.V. Allen Johnson - application for consent Bl/80 Dave Johnson - application for consent B2/80 Larry Hastings - applicationfor consent B3/80 T. Holmberg - application for consent B4/80 Treasurer - 1979 taxes L. Vanin - application for consent Al/80 Patricia Johnson - account re-zoning Council/Planning James Dixon - telephone park Shanty Bay Ratepayers Assoc. - council minutes Treasurer - 1979 taxes Oro Community Arena - December wages T. Halfacre - council minutes The Examiner - council minutes Province of Ontario - Wintario Grant Shanty Bay Hubert Schaefer - application for consent B5/80 Rodney C. Raikes - application for consent B6/80 Treasurer - 1979 taxes Shanty Bay Community School Centre - Dunlop's Invoice Rawson's Garage - grader rental Darlene Shoebridge - dog licences Treasuer - 1979 taxes Oro Agricultural Society - rental fee fairgrounds 1980 Township of Oro - pump Jo-Con East Oro Public School - Lottery Licence $50,000.00 8.34 16.00 507.72 47.50 1,589.05 239.02 60.00 50.00 50.00 50.00 50.00 18,000.00 50.00 144.35 7.32 31.00 5,000.00 3,129.09 31.00 31.00 11,401.55 50.00 50.00 5,000.00 904.15 75.00 1,406.00 5,000.00 1.00 5,710.00 2.00 I- . . . ~ THIRD MEETING (Cont'd) FEBRUARY 4, 1980 pg. 27 Shanty Bay Community School Centre - United Citrus - Garners James Shellswell - building permits Darlene Shoebridge - library fees Darlene Shoebridge - Kith In Kin Darlene Shoebridge - dog licenses Treasurer - tax certificates, etc. Oro Figure Skating Club - Coaches fees Treasurer - 1979 taxes $ 850.99 205.00 165.00 196.50 1,138.00 57.00 435.00 5,000.00 On motion of McLean and Sanderson, receipts for the month of January as presented accpeted as satisfactory. Presented correspondence, communications, etc. as follows: Workmen's Compensation Board - advising that claim of Fred Shelswell has been recorded; Office of the Registrar General, Certificate as to registration received from a Division Registrar which acknowledge receipts of statement for period of January 1979 to December 1979 showing 9 deaths for 1979; Secretary, Trustees, Hawkestone Police Village - enquiry as to miscellaneous expenditure shown on statement of expenditures for 1979 and Clerkls reply; Letter from Eric Douglas outlining experience in construction and application for employment and copy of Clerk IS reply; Ontario Good Roads Association - letter advising of ladies program, also copy of Road Runner No. 22 dated January 1980; Copy of letter from Ministry of Culture and Recreation to Oro Emery Miller Real Estate Midgets in reply to their application for Wintario Grant; Lottery Licence #292053 issued to East Oro Public School; Letter from Chairman, Canada Week 1980 and Katherine Dillon, Regional Co-Ordinator, The Council for Canada Unity re: Canada Week 1980; CNIB - acknowledgement of grant for 1980; Georgian College of Applied Arts & Technology re: courses of interest: (a) Ontario Building Code - Part 2 and Advanced Part 9 and (b) Plumbing Code - Part II of Basic Course; Salvation Army and Information Orillia aCknowledging receipt of grant for 1980; Oro Township Community Arena Board minutes; Ministry of Intergovernmental Affairs - Background Issue Jan 11/80; Ministry of Housing - Official Plans Referrals Brochure; Ontario Municipal Management Development Board - Quarterly Report, January 1980; Cashway Lumber - letter regarding submission of payment of accounts and enclosures; The Ontario Educational Communications Authority re: Leasebuy 2 (video players/ recorders and television receivers); Ontario Ringette Association - brochures and programmes; Arkell Printing Company relocation of business; On motion of Smith and Sanderson, correspondence, communications, etc. as presented be received and placed on file. Road Supt. Fred: Haughton presented hi s report for work on Townshi p Roads for the month of January and Vouchers 1 and lA to cover same. On motion of Swainson and Sanderson, report of Road Supt. accepted as satisfactory and Treasurer authorized to issue cheque in payment of same to a total of $33,367.20. . . . THIRD MEETING (Cont'd) FEBRUARY 4, 1980 pg. 28 The matter of rental rates to be charged for road machinery in 1980 was considered by Council. On motion of Sanderson and McLean, the rental rates to be charged against Township road equipment be increased from $12.00 and $14.00 per hour to $13.00 and $15.00 per hour effective January 1, 1980. Presented letter from the Hon. R. Roy McMurtry, Attorney General, with respect to the foremost present-day concerns of municipal Councils of Ontario, which is the problem of vandalism. Letter advises that a Provincial Municipal Study of vandalism has been established. Also enclosing copy of the Minister's Statement of December 17, 1979 on the matter which includes terms of reference for the study. On motion of McLean and Swainson, letter and copy of statement be received and placed on file, and left over for comments at a later date. Presented letter from Acting Chairman, Central Oro Ratepayers Association advising that the Association is now incorporated as an incorporated Association under Ontario Law. Enclosed is also a map showing the boundary area of the Association. Letter further advises that the Association looks forward to keeping Council informed, as issues that concern the people in the area arise. And letter from the Association forwarding resolution passed at their meeting held on January 22, 1980 - Moved that "The Executive inform Council of Oro that the Central Oro Ratepayers Association are opposed to the proposed establishment of a Barrie Municipal Airport on what is known as Site #10". On motion of Sanderson and Smith letters indicating boundary lines for CORO and letter forwarding resolution objecting to proposed airport on Site No. 10 be received and placed on file. Presented letter from the Township of Brock, forwarding resolution passed by the Council of Brock Township at a meeting held on November 26, 1979 as follows: "Resolved that in view of the fact that the United States are obviously not implementing the metric system except to a limited degree for the present and in light of the approach of the British Government to defer implementing major portions of the system, that the Township recommend to the Federal Government that they defer any further implementation and that other Ontario Municipalities be advised of the action taken and their support solicited". Letter requests that the Township be advised of Council's action. On motion of McLean and Swainson, that Oro Council endorse the resolution of the Township of Brock. Presented from Consumer's Gas letter enclosing copy of the application and notice of application for an order approving interim rates to pass on the proposed February 1, 1980 increase in the cost of gas purchased from TransCanada Pipelines Limited. On motion of Smith and Sanderson, application and notice of application be received and placed on file with no action taken. ~ . . . """'1IIIIIIII THIRD MEETING (Conti d) FEBRUARY 4, 1980 Pg. 29 Letter from BP Canada advising that in accordance with term of Agreement, Clause 2 (b) provides BP Oil Limited the right to renegotiate discounts each 30 days during the term of the Agreement. The letter serves to inform that BP Oil Limited wish to exercise the option and that the Township discount on gasoline, furnace fuel oil and diesel fuel will be reduced by .0040 cents per litre effective February 24, 1980. On motion of Swainson and McLean, letter accepted and be kept on file for reference when accounts are received and Road Committee to look into fuel prices in order to determine whether tenders should be called. Presented letter enclosing resume for full time employment in the Planning Department from Robert J. Maddocks. On motion of Sanderson and McLean letter requesting remployment and resume be placed on file since no vacancies exist. Presented letter from National Energy Board enclosing for information (2) certified copies of Board Orders GPL-T~112-79 to GPL-Tl-114-79 and (1) copy of the approved drawing as approved for TransCanada Pipelines Ltd. On motion of Smith and Sanderson, letter and Board Orders and approved drawings be received and filed for reference. Presented letter from Municipal Projects Liason Committee (MPLC) forwarding copy of responses to Tendering Procedures Questionnaire circulated in 1979. The response information has been included in the report entitled Results of the Tendering Procedures Questionnaire. On motion of Smith and Swainson, letter and report as presented be placed on file for reference. Ministry of Culture and Recreation letter with respect to Recreation Committees requesting list of members of the Committee, the Chairman, Secretary-Treasurer. Also advising that the Experience 8 Grant information is to be mailed in February. On motion of McLean and Sanderson, letter be received and Clerk to compile the form and return same once vacancies are filled. Mr. Ronald Young was present at 4:00 p.m. as requested by Council to further consider the Fire Budget for 1980. First item discussed being the Insurance Coverage and difference in compensation payment. On motion of McLean and Swainson, that the Township are prepared to cover each Volunteer Fireman for $10,000.00 Life Insurance while on actual fire duty and $50.00 per week while on compensation from injury received while on fire duty effective Jan. 1, 1980. On motion of Sanderson and Swainson, that the Fire Budget as presented and revised be accepted and incorporated in the Township Budget for a total of $81,655.00 along with the $5,000.00 set up for equipment in 1979, Budget and $10,00.00 from lot levy ~ . . . ~ pg. 30 THIRD MEETING (Cont'd) FEBRUARY 4, 1980 A By-law to amend Restricted Area By-law No. 1031 as amended, to permit by exception to the "C-2 Highway Commercial" zone provisions, the use of part of Lot 21, Concession 6 as a Bait and Tackle outlet, was presented as instructed, and on motion of McLean and Sanderson was introduced as By-law No. 1205/80 and read a first time. On motion of Swainson and Smith By-law No. 1205/80 read a first time be read a second time. On motion of Sanderson and McLean, By-law No. 1205/80 read a second time be read a third time. On motion of Smith and Swainson, By-law No. 1205/80 now read a third time do pass, be engrossed by the Clerk, signed and sealed by the Reeve, and the Clerk to arrange for circulation of the By-law as required under Section 35 (24) of The Planning Act. A By-law to appoint a local Weed Inspector, pursuant to the provisions of the Weed Control Act was presented as requested, and on motion of Sanderson and Smith was introduced as By-law No. 1206/80 and read a first time. On motion of McLean and Swainson By-law No. 1206/80 read a first time be read a second time. On motion of Smith and McLean, By-law No. 1206/80 read a second time be read a third time. On motion of Sanderson and Swainson, By-law No. 1206/80 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. On motion of McLean and Sanderson that the Clerk look into the matter of obtaining a report from Credit Bureau of Simcoe County. On motion of Swainson and McLean that delegates to conventions in 1980 be authorized an expense account of $5.00 per day. Motion was lost. The following accounts were on motion of McLean and Sanderson passed for payment. Payroll: Office - 4 weeks ending January 25, 1980 W.D.S. - II II II II II II Arena - II II II II II II $7,001. 00 1,079.06 2,561.03 60.72 133.75 783.90 Ontario Hydro - Account Plan M-71 Ralph Moore - watch Ross Currie Treasurer of Ontario - rehabilitation assessment pits & quarries The Simcoe County Board of Education - account Shanty Bay general purpose room Dunlop's of Moonstone - stoves Shanty Bay School Geo. Snider Pumps Ltd. - second well Plan M-66 St. John Ambulance - grant Information Orillia - grant C.N.I.B. - grant North Simcoe Soil & Crop Imp. Assoc. - grant 11,401. 55 904.15 5 , 71 0 . 00 50.00 25.00 50.00 25.00 THIRD MEETING (Cont'd) FEBRUARY 4, 1980 . The Salvation Army - grant Treasurer of Ontario - Tile Drainage Deb. #7 Nabel Leasing - leasing postage meter Receiver General for Canada - stamps Bell Canada - office and park Texaco Canada Inc. - gas Building Inspectors car Barbara Ewing - caretaking office Grand & Toy - office supplies Garner's - Shanty Bay Community School Centre United Citrus Limited - Shanty Bay Community School Centre Dyment-Stubley Printers Ltd. - Kith 'n Kin and envelopes BP Canada - office, hall, dump Robinson Hardware (Barrie) Ltd. - account W.D.S. Rural Ontario Municipal Association - seminar Jim Mould Heating - cleaning furances hall and office The Examiner - Ad re: Ross Currie and Libraries Browning & Sanders - garbage contract for December Henry Neufeld - office supplies Linda Rowinski - coach - Oro Figure Skating Club Susan Walker - II II II II II Mary K. Orser - II II II II II George Roberts - expenses Planner's Conference Joan Jebb - orchestra Ross Currie reception Charlie Sanderson - supplies - Ross Currie reception W. (Bill) Hake - gifts for Ross Currie reception A. G. Bradley Ltd. - office supplies Jarratt Community Hall - wintario grant less accounts paid Barrie Plumbing & Electrical Supply - taps office Ron Young Plumbing & Heating - account Jo-Con Subdivision Gail Swainson - flowers & cake Ross Currie reception McKerlie-Millen (Ontario) Inc. - Account W.D.S. Brennan's Meat Market - supplies Ross Currie Night Jean Sanderson - supplies II II II Stewart Wholesale Co. Ltd. - tissue - hall A. C. Laughlin - snowplow Township office Fire Accounts - January . Pg. 3 1 $ 50.00 184.95 63.43 500.00 152.12 72.00 60.00 17.06 196.88 654.11 344.06 448.28 12.12 15.00 58.65 27.94 2,467.00 25.00 320.00 75.00 40.00 104. 82 140.00 60.00 39.07 55.20 585.83 45.37 60.00 87.42 17.79 183.09 17.80 39.57 39.50 2,204.67 On motion of McLean and Swainson, adjourn to meet again on Monday, February 18, 1980. ~ fill ~'€'~ H' ~xt Reeve - Howard A. ampbell .