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12 17 1979 Council Minutes . . . ... COUNCIL CHAMBERS - DECEMBER 17. 1979 TWENTY-NINTH MEETING pg. 318 Council met pursuant to adjournment with all members present. Reeve Howard A. Campbell in the chair. The minutes of the last regular meeting of December 3, 1979 and Special Meeting of December 7th and Library Board Meeting of December 13th were on motion of McLean and Smith confirmed as printed and received. Presented copies of letters forwarded as instructed from the meetings as follows: Stewart, Esten - attention Gary Lu1iowy, forwarding Township Engineer's estimates to complete the services on R.P. M-71; also copy letter sent to L. J. Torpey by Township Solicitor re: payment for snow work; Copy of letter to Barrie Examiner and Orillia Packet requesting that the tender for one ~ ton truck be placed in two issues of the paper; R.G. Leigh, Trustee Hawkestone poiice Village forwarding information requested with a copy of the letter to Secretary, Hawkestone Police Village Trustees; D. S. White of Stewart, Esten copy of letter advising of Council's action with respect to York Sand and Gravel enclosing copy of letter to Solicitor for York Sand and Gravel Ltd.; Letter to Peter H. Howden, Solicitor requesting arrangements for the site inspection; Horseshoe Valley Resort re: snow removal on roads on Plan 1587; District Chief Hawkestone Station (Fire Station No.2) and Fire Chief forwarding copy of letter from Ontario Provincial Police expressing appreciation of assistance from Volunteer Firemen on Halloween; Skelton, Brumwell & Associates re: Hastings Subdivision with respect to extension of draft plan approval; Ratepayer Line 12 regarding intersection of Line 12 and Side Road 15-16 in response to petition received; Quadrant Developments Ltd. forwarding copy of revised water supply service agreement; Gordon E. Smith, M.P.P. regarding Agricultural Museum Site, Lot 21, Concession 11; Mr. T. Holmberg advising of Council's action regarding his presentation of proposal for Block "N", Plan 807; Ministry of Housing, Community Development Branch regarding proposed request for MUnicipal Housing Statement; On motion of Sanderson and Swainson, copies of letters as presented and forwarded accepted as satisfactory. Presented copy of notice of the passing of B,y-Iaw No. 1198 being a By-law to Regulate Land Use Pursuant to Section 35 of The Planning Act, for part Lot 11, Concession 4, as described in Schedule "A" of the By-law, as had been forwarded in accordance with requirements. Last day for filing objections being December 31st, 1979. On motion of McLean and Sanderson, action taken in this regard accepted as satisfacto~ and any letters of objection to the approval or in support of, be presented when received after last day for filing of same. Presented letter from P. Fallon, Trustee, Hawkestone Police Village to the Trustees, being a letter of resignation and letter from Secretary, Trustees forwarding the following resolution - "Moved by D. Smith and seconded by Ralph Leigh that Mrs. Diane McKenzie has been approached to serve the balance of the term as Trustee, replacing Mr. P. G. Fallon." Letter further advises that Mrs. Diane McKenzie has accepted the appointment. Clerk advised that Mrs. Diane McKenzie has taken the oath of office and therefore can act as Trustee effective December 1979. L- . . . """'1IIIIIIII pg. 319 TWENTY-NINTH MEETING (Cont'd) DECEMBER 17, 1979 On motion of Smith and Swainson letters as presented be received and appointment of Mrs. Diane McKeanzie by Trustee to complete the term of office replacing Mr. P. G. Fallon be recorded and Trustees be advised that Mrs. Diane McKenzie is now officially a Trustee for the Police Village of Hawkestone. Clerk advised that as instructed a notice had been placed in the two local news- papers, Barrie Examiner and Orillia Packet for two issues, requesting applications for persons to issue dog licences on a door to door basis. In response 4 applications had been received as follows: Morris Douglas R.R. #2 Orillia, Onto Eric O'Brien R.R. #2 Hawkestone, Onto Juanita Hanney 238 Shanty Bay Rd. Barrie, Ont. Andrew Nicholson R.R. #2 Hawke stone , Ont. On motion of Swains on and Sanderson that the four applications to issue dog licences be received and Morris Douglas, Eric O'Brien, Juanita Hanney and Andrew Nicholson be retained to issue Dog Licences for 1980 and that each person be given a map outlining the area they are to cover and further that the licence fees and list showing full particulars be handed in at the Township Office on a weekly basis. On motion of McLean and Sanderson that each issuer of dog licence receive a remuneration of $2.00 per dog tag sold and that a remuneration of $1.00 be paid to the issuer of the respective area for which a licence is issued at the Township Office and that a remuneration of $3.00 per dog licence be paid for each dog licence sold after April 1, 1980 provided that their area had been covered prior to April 1, 1980. Clerk also advised that a notice had been placed in two issues of the Examiner and Orillia Packet requesting interested persons to submit their names or names of others interested in being members on Planning Board, Committee of Adjustment or Community Halls and Arena Committees. In response 6 letters from interested persons were received as follows: John Vokes - would like to continue on Planning Board and requested to be considered for Committee of Adjustment. Wallace Key - due to number of appointments to the Committee of Adjustment, would again submit his name to be considered as member of the Committee of Adjustment. Steve Davie - application to serve on Planning Board David Woronka - submission of application to serve on Oro Planning Board. A. G. Pautsch - interested in serving on Oro Planning Board. Thelma Halfacre - advised she would be interested to continue on Planning Board On motion of McLean and Smith that Wallace Key be appointed for one year to complete the term of Howard Crawford and John Vokes be appointed for a three year term to the Committee of Adjustment. And that a By-law to appoint and re-appoint members to the Committee of Adjustment be prepared and presented to the next regular meeting of Council. . . . pg. 320 TWENTY-NINTH MEETING (Cont'd) DECEMBER 17, 1979 On motion of Sanderson and Swainson that David Woronka be appointed to Oro Planning Board for a two year term and Thelma Halfacre be re-appointed for a three year term. Clerk instructed to prepare necessary By-law to appoint and re-appoint members to Oro Planning Board and preseht same to the next regular meeting. Clerk reported that the rear window of the Chief Building Official's car had been broken by someone throwing a beer bottle throug~ it and remains of this were evident. The Chief Building Official had called the Ontario Prcvincial Police, who investigated same in his driveway where the vehicle was parked overnight. The window was replaced on December 12, 1979 at the cost of $267.70. The Township Insurance Policy is an all perils policy with $500.00 deductible, therefore the window cannot be replaced under insurance. On motion of Sanderson and Smith report accepted and Treasurer authorized to issue cheque in payment of same to a total of $267.70. Presented letter from P. D. Archibald, Solicitor for Township Insurers with respect to Township of Oro and N. Castleman claim for damages, advising that the claim was dismissed on the basis that the evidence called did not support a finding of negligence against the Township. On motion of Swainson and McLean, letter be received and placed on file, which is now considered closed. Clerk-Treasurer reported that he had attended the meeting scheduled by Ministry of Intergovernmental Affairs as a Workshop on 1980 Transfer Payments and the use of the new equalization factors which are to be applied for 1980, County apportionment and grants. The workshop meeting was held on December 12th from 7:30 to 9:30 p.m. at the Continental Inn, Barrie. Further meetings are to be held early in January, which will be conducted by Paul Speers of the Finance and Grants Policy Branch, Orillia. On motion of Smith and Sanderson report accepted and Clerk-Treasurer to prepare and present the calculations by applying both the former factor and new factors. Presented a report of the site inspection carried out by George Roberts, Ross Currie, Jim Shellswell and Deputy Reeve McLean on the property of York Sand and Gravel Ltd., part of Lot 11, Concession 7. Purpose of the inspection being to determine if provisions of the Agreement had been carried out as required by December 4, 1979. On motion of McLean and Smith, that the report and photographs taken during the inspection be forwarded to the Township Solicitor for his comments and legal opinion. The Planning Administrator was present at 11:20 a.m. to review planning and development matters. The following correspondence was presented: pg. 321 TWENTY-NINTH MEETING (Cont'd) DECEMBER 17, 1979 . Oro Township Committee of Adjustment, Notices of Hearing re: Submission No.'s B34/79 - Jermey, B35/79 - Leahey, B36/79 - Langman, B37/79 Herrygers. On motion of McLean and Sanderson, that corresponcence as presented be placed on file. Presented letter from Ministry of Housing, Subdivisions Branch, forwarding draft approval of proposed subdivision on part of Lots 1 and 2, Range 1, File 43T-77069 (Georgina Holden). On motion of Sanderson and Swainson, that the Planning Administrator commence preparation of a draft standard Subdivider's Agreement for proposed subdivision 43T-77069 for review by Council, incorporating where necessary, provisions as specified by the Mi~ister's Conditions of Draft Approval. Advised Council that Mr. T. Holmberg has re-submitted application for consent to the Committee of Adjustment regarding a 4 - lot estate residential proposal on Block "N", R.P. 807 and part of Lot 27, Concession 6 in difference to Council's recommendation to prcceed by way of draft plan of subdivision. . On motion of Swainson and Sanderson, that Council acknowledge resub- mission of application by Mr. T. Hol~berg to subdivide by consent Block "N", R. P. 807 and part of Lot 27, Concession 6, 2.nd take no further action at this time. Clerk reported that at a meeting of Oro Council with Oro Library Board, a resolution of the Board with respect to establishing a user fee and same is hereby presented: "The Oro Township Library Board has suggested that a user fee be established in 1980 for the members of Oro Township using Barrie and Orillia Libraries at a cost of $5.00 a member in accordance with the Act. This fee would be collected by the Township before a person would receive a new card or have their membership renewed. Moved by Mae Drury and seconded by Joan Banbury" . Before the matter was dealt with, Clerk was requested to contact the Ministry of Culture and Recreation, Library Services, regarding the matter of charging such a user fee. Presented from Ministry of Culture and Recreation copy of revised calculation of the request for grant payment as had been forwarded for the Shanty Bay Community and School Centre. . On motion of Smith and Sanderson that a copy of the revised application for grants be forwarded to the Treasurer of the Shanty Bay Community and School Centre, Management Committee. . . . pg. 322 TWENTY-NINTH MEETING (Cont'd) DECEMBER 17, 1979 On motion of Smith and Swains on that Council go into Committee of the Whole to consider proposed 1980 salaries and job description for the Road Dept. Road Supt. Currie and Fred Haughton were present with respect to the proposed salaries scheduled for 1980. On motion of McLean and Sancerson that Council come out of Committee of the Whole until other employees from the Roads Department are able to be present. The Reeve called a recess at 12 o'clock noon and all members of Council and Staff enjoyed a Buffet Luncheon prepared by Stuart N. Keyes and Mrs. M. Keyes. Before Council resumed the meeting, Reeve Howard Campbell thanked Stuart Keyes for the luncheon and asked that Council's appreciation be expressed to Mrs. Keyes. Presented correspondence, communications, etc. as follows: Letter to Reeve frcm Residents of Greenwood Forest - wishing Ross Currie much success in his retirement and expressing appreciation of his services and advice in the past; Letter from Sam L. Cureatz, M.P.P., Durham East requesting information and statistics as a result of the barrier and fly overs on No. 11 Highway and Clerk's reply; Copy of letter to Mrs. A. L. Thompson with respect tc comments on 1979 tax notice and discount; Bradley Sutton enquiry regarding taxes on Part SE Lot 16, Conc. 1 and Clerk's reply; Copy of letter to Mr. & Mrs. L. J. Forbes requesting series of post dated cheques in payment of O.H.R.P. Loan; Copy of letter from Secretary, Oro and District Lions Club to Chairman Oro Township Arena Board with respect to participation in proposed seating; Bruce J. Fraser with regard to street or road index list and reply; Cobham, MacDonald and Patterson, Solicitors, enquiry regarding By-law No. 1031 and method of circulation of same; Ministry of C~lture anc Recreation re: Regional Sport Development Fund; Ontario Municipal Recreation Association relating services anc notice of Annual Conference to be held May 22nd to 24th and application for membership form; Letter from Robert Knapp re: damage to car on Shanty Bay Road and copy of letter forwarding same to Barrie Suburban Road Commission; Ministry of Intergovernmental Affairs - background issue November 2/79; N.V.C.A. - copies of minutes of meetings; Field Authority Meeting, November 21/79 (Preliminary 1980 Budget), Executive Committee Meeting, December 5, 1979; Forestry and Land Use Advisory Board - November 13/79; Information and Education Advisory Board, November 26/79; Conservation Areas Advisory Board, November 28, 1979 and Fish and Wild- life Advisory Board, November 29/79; Arena Ice Rentals - November 11th to December 1, 1979 and minutes of meeting held December 4, 1979; A.M.O. - policy guidelines, resolutions and constitution; A.M.O. - Labour Relation News; ~ . . . ~ pg. 323 TWENTY-NINTH MEETING (Cont'd) DECEMBER 17, 1979 Survey Plans - 51R-9150; Atomic Energy of Canada Ltd. - news about nuclear waste management; Simcoe County District Health Unit - drinking water report - Shelswell Subdivision; Civic Publications - request for updating of Officials. On motion of Sanderson and Swainson, correspondence, communications, etc. as presented be received and placed on file for reference. According to appointment arranged Douglas B. Skelton, P.Eng., of Skelton, Erumwell and Associates Ltd., was present at 2:30 p.m. along with Ray Campbell on behalf of the Guthrie Industrial Subdivision, part Lots 21 and 22, Concession 5, to request Council to support a two year extension of t~e Draft Approved Plans. The present approval would lapse January 6, 1980. Reasons for the two year extension are explained in the letter dated December 5, 1979. Mr. Skelton, explained the reason for this request and outlined t~e implications because of the saale of the project and large servicing costs, in particular Phase I. Therefore a greater lead time is required for such a project. Mr. Skelton further outlined the difference in the previous costs of two years ago and the present and future costs. Reeve Campbell asked Mr. Ray Campbell whether any potential offers had been received for the development of the property. And in reply, Council was advised that no serious potential offers had been forthcoming. On motion of McLean and S~ith, that Oro Council are prepared to support the extension of the draft approval of the Guthrie Industrial Subdivision, Part Lot 21 and 22, Concession 5, for a period of one year from January 6, 1980 to January 6, 1981. Clerk advised that as instructed an advertisement had been placed in two issues of the Barrie Examiner and Orillia Packet calling tenders for one ~ ton truck for the Road Supt. and that in response 5 tenders had been received as follows: Centennial Plymouth Chrysler (1973) Ltd. 100 Bradford Street BARRIE, Ontario 1980 Dodge D-150 Sweptline $6,398.55 447.90 $6,846.45 Reg Smith Motors Ltd. Box 370 ORILLIA, Ontario $6,395.00 447.65 $6,842.65 1980 Dodge D-147 Kelly Motors Ltd. 77 Commerce Road ORILLIA, Ontario 1980 Ford F-150 $6,776.10 474.33 $7,250.43 . . . pg. 324 TWENTY-NIN1H MEETING (Cont'd) DECEMBER 17, 1979 Thor Motors Orillia Ltd. 201 Gill Street ORILLIA, Ontario $6,776.10 474.32 $7,250.43 1980 Ford F-150 B & J Datsun Ltd. 385 West St. S. ORILLIA, Ontario $6,155.00 430.85 $6,585.85 $6,600.00 462.00 $7,062.00 1980 Datsun - 4 speed standard 1980 Datsun - 720 automatic deluxe On motion of McLean and Sanderson, that the Road Supt. review the Truck Tenders and report back in order for Council to further consider the matter. On motion of McLean and Swainson, that the tender of Reg Smith Motors Ltd., Orillia to supply one half (~) ton Dodge, model D-147, for an amount of $6,395.00 plus Ontario Retail Sales Tax of $447.65 to a total of $6,842.65, as submitted in accordance with specifications as approved, be accepted, subject to the approval of the Ministry of Transportation and Communications. On motion of McLean and Smith, that Council go into Committee of the Whole to discuss proposed wages for 1980 with the Roads Dept. Present were Ross Currie, Fred Haughton, Harold Caldwell, Murray Briggs, and Jim Campbell. Harold Caldwell advised that the Road Employees were of the opinion that extended Dental and Medical Plan and extended O.H.I.P. to semi-private and Drug Plan be implemented. The matter of change of hours per week ~as also presented for discussion. It was suggested that the Clerk and Councillor Sanderson were to look into the matter of extended Hospital, Health Care, Dental and Drug Plan. Several other matters relatmng to job description were discussed. On motion of Sanderson and Swainson, that Council come out of the Committee of the Whole. On motion of Smith and Swainson, that the Clerk and Councillor Sanderson are to investigate the costs and alternatives for extended Hospital, Health, Drug and Dental Plans. Road Supt. Ross Currie and Fred Haughton requested Council to clarify the job description of the Working Foreman, and the need for an additional man to replace Harold Caldwell on the grader, if it is Council's opinion that Harold Caldwell is no longer to operate ......- . . . ......... pg. 325 TWENTY-NINTH MEETING (Cont'd) DECEMBER 17, 1979 the grader on a regular basis. This matter was discussed at some length in detail. And as result Council asked that the Bead Supt. and Harold Caldwell along with Fred Haughton return later in the day to clarify this matter. Mr. Charles Grant, P. Eng., Ainley & Associates was present at 3:15 p.m. as previously arranged, to file with Council his Engineer's Report under The Drainage Act, a drain petitioned for by the Ministry of Transportation and Communications under Section 4(a) of The Drainage Act. After review of the Engineer's Report, Council passed the following resolution. On motion of Sanderson and Smith, the Engineer's Report for a Highway Municipal Drain as petitioned by the Ministry of Transportation and Communications, be received and that Oro Council agree to proceed with the drain and set January 31st, 1980 at 7:30 p.m. as the date and time for a meeting to consider the Engineer's Report and Clerk to send necessary notices of same as required under the Drainage Act. Presented letter from the Township of Mariposa, forwarding a resolution requesting Legislation to grant Police Village Officials the power to increase the mill rate and also to extend their boundaries. On motion of Sanderson and Swainson, letter be received and placed on file with no action taken. Presented letter from the Town of Oakville as a result of the recent derailment in Mississauga, forwarding a resolution requesting the Federal and Provincial Governments to review Legislation towards stricter regulations concerning all aspects of Transportation of hazardous materials, with respect to the labelling and separation of the said hazardou~ materials. On motion of Swains on and Sanderson, that the Council of the Township of Oro endorse the resolution of the Corporation of the Town of Oakville. Presented letter from Canadian Mental Health Association, requesting Council to give favourable consideration to a contribution of $35.00 or more towards the work of the Association for 1980. On motion of Smith and McLean that a grant in the amount of $35.00 be authorized to the Canadian Mental Health Association for 1980, and same be applied to 1980 grants. Presented letters of objections to a proposed Airport in Concession 7 north of No. 11 Highway as had appeared in the Barrie Examiner, from various ratepayers of this area as follows: Pat Pollock - part Lot 20, Conc. 5 Neil & Iona Briggs - Lot 16, Conc. 8 Ian E. and MareneThompson - Lot 16, Conc. 7 (also letter forwarded to Reeve) Gail Robinson - Pt. 10~ 16, Conc. 7 Robert & Janet Currie - Pt. Lot 18, Conc. 8 (cop,v of letter forwarded to City of Barrie) Pat Pollock with a petition of 76 names Anne Brooks - Part Wpt. Lot 19, Conc. 7 (copy of letter forwarded to City of Barrie) On motion of Swainson and Sanderson, letters be received and placed on file for reference and action once Oro Council receive a formal proposal or request from the City of Barrie to entertain a proposal for an Airport in Oro Township. pg. 326 TWENTY-NINTH MEETING (Cont' d) DECEMBER 17, 1979 . Presented letter from Consumer Gas forwarding copy of Board Interim Order, E.B.R.O. 369-1-3 arising from Reasons for Decision dated October 31, 1979. This interim order provides for the pass along of the revenue of deficiency found by the Board in its Phase I Reasons for Decision of August 31, 1979. Also copies of application and the notice of application pertaining to Phase II of current rate case. On motion of McLean and Sanderson letter and copy of Board Interim Order and application pertaining to Phase II, be received and placed on file. Presented letter from Ontario HYdro advising of service charge for "Use of Tax Roll" - authorizing that interest charges may be added to hydro arrears at the sarae rate as would have been added if the total amount owing had been property taxes. Also should hydro arrears be paid to the Hydro Office, Ontario Hydro would expect and honour an invoice for the additional amount that the Municipality would have collected in the same manner as property taxes. On motion of Smith and McLean, letter be received and Treasurer to apply the interest rates in the same manner as property taxes. Presented letter from Ministry of Industry and Tourism with respect to 1980 Directory of Industrial Development Contacts, requesting attached form showing name of contact person be completed and returned. On motion of Sanderson and Swains on form showing contact person as George Roberts be completed and returned. . Presented letter from Ontario Good Roads Association forwarding invoice for membership for the 1980 year. On motion of McLean and Smith the 1980 membership fee of $35.00 be paid and forwarded under 1980 accounts. Presented letter from Frank Cowan Company Limited with respect to Municipal Insurance and letter from H. E. Hartley, Insurance Broker as forwarded to members of Rural Ontario Municipal Association arid other attaching a circular from the Association on the subject of municipal insurance. Letter advises that a representative of Frank Cowan Insurance, if desired, would gladly meet with Council to discuss same. On motion of McLean and Smith, letter be received and tabled for reference when R.O.M.A. Insurance coverage is reviewed. Presented letter from the Hon. Lorne Maeck, Minister, Ministry of Revenue, advising that the Assessment Roll date of December 18, 1979, has been extended to Tuesday, the 22nd day of January, 1980 and that Assessment Notices will be delivered to all owners and tenants not later than Monday,.January 7, 1990. Letter further advises that this delay will not affect the delivery of tax tapes uses for interim billing purposes and that these will be received on or before January 10, 1980. . On motion of Sanderson and Swainson, letter be received, placed on file as notice, for all necessary reference in this regard for tax billing purposes. ~ . . . ........ pg. 327 TWENTY-NINTH MEETING (Cont'd) DECEMBER'. 17, 1979 Presented letter from G. M. Hermiston~ Q.C. of Stewart, Esten, Township Solicitors, forwarding copy of Statement of Claim, Township of Oro vs. Larry James Torpey. On motion of Smith and Sanderson that the Clerk to review the copy of Statement of Claim and if found in order according to Engineer's Report and Subdivider's Agreement same be returned advising that Council are in agreement with the Statement of Claim as prepared. On motion of Sanderson and Swainson, that Council go into Committee of the Whole to further discuss the proposed wages and job description of certain Road Employees. The position of Working Foreman was discussed at some length by Council and Harold Caldwell, in order to clarify the position. On motion of Smith and Swains on that Council come out of Committee of the Whole. On motion of Smith and Sanderson that the publication "Recent Past" be reduced from $11.95 to $10.00. Councillor Smith reported on his gtt~ndance at a meeting of the Oro Station Ratepayers and the general opinion of the meeting indicated that the majority of those present were opposed to a proposed Airport inCQncession 7, north of No. 11 Highway. Only four present appeared not to be oppQsed.c It appeared that the majority of those present did not understand the necess~ry procedures for such proposal. Councillor Smith said that he had endeavoured to explain that at that time Barrie Council had not even accepted the recommengat:ion of the Airport Committee. When Barrie Council had accepted the recommendation, steps would have to be taken to approach owners of the lands. Also Township wo~ld then receive a request from the City of Barrie for an amendment to the Official Plan and Zoning By-law for which public meetings will be held and ratepayers would be advised of such meetings. Councillor Smith reported that it had also been the feeling of the meeting that Council should take a vote as to who was in support or opposed to the Airport. And that in reply he had advised that Council could not vote on something they had hot been presented wit.h. On motion of McLean and Sanderson that a letter be forwarded to Mr. J. Pearce advising that on the occasion that his dog was shot, approximately $1,100.00 damage occurred to the sheep owned by Jack Perryman, accordingly Council are of the opinion that one third of this cost of the damage could be attributed to the dog owned by Mr. J. Pearce and request that an amount of $366.66 be reimbursed to the Township. On motion of Swains on and Sanderson, adjourn to meet again on Monday, December 31st, 1979 at 9:00 a.m. to complete any business that is required before the end of December and that the notice of this meeting be advertised. /.