12 19 1983 Council Agenda
.
.
.
Pg. 312
COUNCIL CHAMBERS - DECEMBER 19, 1983
TWENTY-SIXTH MEETING
Council met pursuant to adjournment with the following members present:
Reeve S. Davie
Deputy Reeve J. McEwen
Councillors: R. Drury
T. Halfacre
A. Johnson
on of Conflict of Interest - None declared.
Minutes
The minutes of the last regular meeting of December 5, 1983 were on motion of Johnson and McEwen,
confirmed as printed and received.
Letters Forwarded - presented copies of letters forwarded from the last regular meeting as follows:
-Barrie Examiner and Orillia Packet - Notices as follows:
a) request for interested persons to serve on Boards & Committees.
b) Notice of Garbage Collection changes for Xmas Season.
-Ministry of Transportation & Communications By-Law to assume roads on Plan M-66 with copy to
Jo-Con Developments Limited.
-Stewart, Esten - D.S. White, Q.C. - advising of Road Assumption for Plan M-66 and reduction of
Letter of Credit.
-C.N.R. re: Crossing line 4 & 5, forwarding letter of concern regarding these crossings.
-Information Orillia re: financial support for representative to attend International Exposition
of Rural Development.
-J. Ross Raymond & Associates re: Proposal for the new Royal Victoria Hospital Site.
-Graham,Wilson & ~een re: By-Law 1333/83 to amend By-Law 1286/82 with respect to Part W~ Lot 27,
Concession 3 with reference to encroachment.
-Ron Johnston Insurance re: break-in at Shanty Bay Fire Hall, also regarding Accident Sept. 30,
1983 - Collingwood Sand & Gravel Truck. Also letter from Underwriters Adjustment Bureau Ltd.,
representing Township Insurers advising they have contacted Adjusters Canada.
-Stewart, Esten - D.S. White, Q.C. re: forwarding cheque for purchase of land for road widening
Lake Shore Road, Pt. Lot 26, Conc. 7 - from R. Jassoy and authorization to close the transaction.
-Stewart, Esten - D.S. White, Q.C. re: Oro Lions Club Agreement of Purchase and Sale, Pt. W~ Lot
20, Conc. 5 forwarding resolution of Council with copy to Oro District Lions Club.
-Oro Horticultural Society re: Society News Letter and preparation of same.
-Jack Perryman re: damage to Live Stock by wolves and advising of program by Ministry of Natural
Resources for predator control.
-Copy of application for Municipal Management Systems Grant - Computer Acquisition.
-Also revised copy of BACPAC application.
-Registration of delegate to O.G.R.A.
-TRW Customer Service Contract for Computer Service.
On motion of Halfacre and Drury, copies of letters as presented and forwarded, accepted as satis-
factory and ordered placed on file for reference.
.
.
.
Pg. 313
H MEETING
DECEMBER 19 1983
Presented letter from D.S. White, Q.C. with respect to research of Plan 1 with particular reference
to Monk Street and legal opinion of valid claim of Monk Street by Muriel Monteith, enclosing copy
of survey for Monteith property. Solicitor requests further instruction.
On motion of McEwen and Halfacre, letter and copy of survey as presented be received and a reply
be forwarded to Mr. D.S. White as to what would be Council's next step.
Presented letter from G.M. McLinton, Assistant Administrator Support Services, Adult Occupational
Centre with regard to addition to Fire Hall #3 and re-Iocation of fire truck in order to complete
work for the addition. Such relocation is to be made in concert with Township Fire Chief, Ron Young
and members of the local fire department, No. 3 Station.
On motion of Drury and Halfacre, letter be received and Fire Chief Ron Young to make any necessary
arrangements during the final construction work of the addition to house the Fire Truck.
Presented letters from the following members of the Planning Advisory Committee indicating willing-
ness to serve on the Committee:
Ross Bradley - Peter Marchildon David Woronka and Howard Campbell for Committee of Adjustment.
Robert W.G. Clark and John J. Water Planning Advisory Board and/or Committee of Adjustment.
D.A. McInroy and Wm. Gilchrist - Planning Advisory Committee and Crandle Nelles for Recreation
Committee. and Jarratt Community Hall Committee, advising of members willing to serve on Hall
Committee.
On motion of McEwen and Drury, that letters be received and filed for reference as required when
appointment By-Laws are considered.
Presented letter from Ministry of Transportation and Communications as approval of tender for 6
ton truck (diesel) and equipment, as awarded to Huronia Ford, 81 Essa Road, Barrie, Ontario (Lowest
of four (4) tenders) according to tender form, to a total of $68,893.02 (O.R.S.T. Incl.)
On motion of Johnson and Drury, letter of approval as presented be received and filed for reference.
Presented letter from Audit Branch, Ministry of Transportation & Communications enclosing 1982
Audit Report with Summary of Audit Adjustment showing a deduction of $1,105.68.
On motion of Johnson and Drury, letter and Summary of Audit Adjustment as shown for a total 1982
deduction of $1,105.68.
dations of Committee of Council - Meeting of December 14, 1983
Furnace Service - Town Hall, Machine Shed and three Fire Halls.
On motion of Johnson and Halfacre, that as recommended by Committee of Council, a Notice be placed
in the Barrie Examiner and Orillia Packet calling for quotations for furnace servicing of the
Township of Oro furnaces in five locations (6 furnaces) on oil heat for the 1983/84 heating season.
Study of Future Office Facility:
On motion of McEwen and Halfacre, that further to discussion at a Committee of Council meeting
held on December 14, 19B3, Council request Mr. M. Salter to advise of step by step procedures re-
quired to complete a program for consideration for Township Office Facilities and the approximate
cost for this procedure.
I,..
.
.
.
"""'I11III
Pg. 314
ING - DECEMBER 19 1983
Proposed Simcoe County Agricultural Hall of Fame Association:
On motion of Johnson and Drury, as recommended by Committee of Council, the Ministry of Agriculture
and Food be advised that this matter may be further considered and reviewed, following the founding
meeting to elect Directors, which is to be held on January 20, 1984 at the Simcoe County Museum.,
Mi dhurst.
Recreation Committee Recommendations - considered by Committee of Council on December 14, 1983.
On motion of McEwen and Drury, as recommended by Committee of Council, Oro Council are not pre-
pared to financially contribute to the Orillia Minor Hockey Association.
On motion of Drury and McEwen, that as recommended by Committee of Council, the Shanty Bay Fire
Fighters Association be advised that proposal for development of a Baseball Diamond Facility on
the Community Centre lands at Shanty Bay be tabled pending the recommendation of a Comprehensive
Recreation Master Plan as may be considered by the Recreation Committee.
Recreation Master Plan:
On motion of Halfacre and McEwen, that as recommended by Committee of Council, a Recreation Master
Plan be undertaken as proposed by the Recreation Committee, subject to the availability of Finan-
cial Assistance from the Ministry of Tourism & Recreation in the amount of 50% of the study cost
and that the Municipal share not exceed $15,000.00 or 50% of the Study Cost and further that Council
budget for this on a two year basis in 1984 and 1985 with equal amounts each year.
In accordance with the agenda for the meeting, 6 applications for tax adjustments under Section
496(5), of the Municipal Act and two hydro arrears write-offs, plus one business tax write off
for 1982, under Section 495(1).
Application No.1 Herman Martin and Hans Zimmerman, Lot 1, Pl. 1156. The above occupant ceased
to carryon business at this address on November 1, 1983. Business taxes based on the Business
Public Assessment of 1555, are to be cancelled from November 1st to December 31, 1983. Taxes to
be rebated in the amount of $82.82.
Application No.2 - 389377 Ontario Limited, S Pt. Lot 11, Conc. 2. Since Tenant No. 0001 Graham
Ford Sales, ceased to carryon business at this location on September 1, 1983, we recommend that
taxes to the owner be cancelled on a conversion of rates from Commercial Public to Residential
Public based on the occupant assessment of 17,537 from September 1st to December 31, 1983. Taxes
to be written off in the amount of $280.37.
ication No.3 - Cee Ess Holdings Inc. N Pt. Lot 21, Conc. 6. It is recommended that business
to the above occupant be apportioned as a result of new occupants assuming the busi-
ness. 1983 taxes for this occupant now to be $541.99, which is for January 1, 1983 to Sept. 2,
1983.
Application No.4 410861 Ontario Limited, Mr. Peter Grafos, N. pt. Lot 21, Conc. 6. It is recommend-
ed that Business Taxes assessed to the above occupant be apportioned as a result of new occupants
assuming the business. 1983 taxes for this occupant now to be $265.48, which is for September 3,
1983 to December 31, 1983.
Application No.5 - George E. Caldwell, E Pt. Lot 21, Conc. 3. A barn on the above property was
demolished in June 1983, and is therefore entitled to a cancellation of building taxes from July
1st to December 31, 1983. Taxes to be rebated in the amount of $20.92.
,....
.
.
.
.......
Pg. 315
H MEETING
DECEMBER 19 1983
Application No.6 - Donald Gordon Tran, W. Pt. Lot 14, Conc. 10. A barn on the above property was
demolished in 1982 and is therefore entitled to a concellation of building taxes from January 1st,
to December 31, 1983. Taxes to be rebated in the amount of $28.27.
Uncollectable taxes under Section 495(1) are as follows:
Hydro arrears, roll no. 8-250 $411.22, roll no. 4-022 $596.86, Business taxes for 1982, Alice Haines
roll no. 10-199-01 in the amount of $59.32, for a total write off of $1,067.40.
On motion of Halfacre and McEwen, the foregoing applications as presented and recommended by the
Assessors of Simcoe County Assessment Office (Region 16) for assessment reductions, be accepted
and appropriate tax adjustments be applied to a total of $1,479.79.
Presented letter from Ron Johnston Insurance Ltd., regarding claim information with respect to
a Break-in at the Shanty Bay Fire Hall on October 22, 1983.
On motion of Drury and Halfacre, that Ronald Young be reimbursed in the amount of $350.00 for the
replacement of one Arc Welder with cables & frame with wheels, which was stolen from the Township
Fire Hall, Shanty Bay, during a break-in.
Presented notice of Withdrawal of Caution, Instrument 56018 by Solicitors for Alan G. Cook Ltd.,
In respect to a Judgement issued against Jo-Con Developments Ltd., affecting lands In Plan M-66.
On motion of Drury and Halfacre, that Withdrawal be noted and placed on file. Clerk authorized
to advise Jo-Con Development's Bank of further Letter of Credit reduction in cognizance of Withdrawel
of Caution, from $36,500.00 to $32,000.00.
Presented letter from O.J. Rowe, Q.C. with respect to drainage on W Pts.Lot 24 & 25, Concession
10, which apparently is as result of an artesian well drilled on adjacent property and overflow
directed to Township road ditch does not allow the water to flow southerly to Lake Simcoe due to
rise in ditch and therefore, flows onto his property. Mr. Rowe requests that the Township assist
In this matter by improving the drainage.
On motion of Johnson and Drury, that the letter be received and be referred to the Road Committee
for their recommendation and that Mr. O.J. Rowe be advised accordingly.
Presented letter from Minister of Revenue advising that the Assessment Roll, which was to be returned
to the Municipality on December 20, 1983 will be postponed until February 15, 1984 and that adver-
tisement will be placed in the local newspapers to notify ratepayers of this extension.
On motion of McEwen and Halfacre that the letter be received and filed and that a representative
from the Assessment Office be requested to attend a Committee of Council meeting or regular Council
meeting after the return of the Assessment Roll.
Presented Correspondence, Communications, etc. ,as follows:
-Reeve Davie presented a letter from the Dunsmore Family and their Solicitor and study of proposed
area for new R.V.H. which every member of Council received. Reeve Davie advised a copy is to be
filed with the R.V.H. Board.
-County of Simcoe and Recreation and Library Department regarding Report no. 19, Sept. 16, 19B3
with respect to County Library Co-operative Position Paper acknowledging the Township of Oro
support for County Co-operative Services.
-Ainley & Association Ltd., re: Shelswell Bridge and invoice for half costs to replace survey
Monuments, the other half deducted from payment certificate to Maple Engineering and Construction.
-Simcoe County Board of Education invitation to Reception in Honour of retiring Director of Educa-
tion, I.C. Harris to be held at Eastview Secondary School o~ Sunday, Jan. 8, 1984 from 2:00 p.m.
to 4:00 p.m.
~
.
.
.
""""I11III
Pg. 316
DECEMBER 19 1983
-Ministry of Municipal Affairs & Housing - Open letter to all Municipal Clerks re: OHIP 1984/85
Program Year.
-M.M.A.H. report on Ontario's Bicentennial Year advising that most of the more than 675 Municipali-
ties are participating in the Community Grants Program Also Background Issues for November 14,
21 & 28, 1983.
-Oro Township Community Arena Ice Rentals from November 27th to December 3, 1983.
-Ontario Humane society - montly report for the month of November from Barrie & Orillia Branches.
-Copy of survey of evaluating Canadian Environment Week as requested when questionnaire had been
completed and forwarded.
-Whitfield Office Outfitters advising that they are now representing IBM Typewriters Sales & Service
and letter from IBM announcing them as authorized dealers.
-Complete Spring and Trailer Service request account information.
-Doug Lewis, M.P. North Simcoe Ottawa Report #14.
-PMCL - Chartered Buses Schedule of Rates.
-Ontario Ministry of Agriculture & Food - Programs at Guelph University.
-Ontario Business News, December 1983.
-Orillia Public Library Board - Agenda for meeting for December 19, 1983.
On motion of Johnson and McEwen, correspondence and communications be received and filed for ref-
erence.
Presented letter from Northern and Central Gas Corp. Ltd., re: Natural Gas Service proposed for
Edgar Occupantion Centre in 1984. Request to attend meeting of Council to discuss some of the de-
tails of the Federal Program called Distribution System Expansion Program (DSEP)
On motion of McEwen and Drury, Clerk to contact the Northern & Central Gas Corp. and arrange for
a date to attend a meeting early in 1984.
Presented Report of Live Stock Valuer, Bruce Anderson for calf killed by wolves, owned by Shelswell
Bros., lot 19, Concession 13. Value of $300.00 placed on calf. Owner has taken the necessary af-
fidavi t.
On motion of Drury and Johnson, that the Live Stock Valuer's report be accepted and Treasurer author-
ized to issue a cheque in the amount of $300.00 to Shelswell Bros. and the Clerk to complete Wolf
Claim Form 1 and forward same to Ministry of Agriculture & Food.
Presented letter from Ontario Hydro
Street Light areas In the Township.
new rates to be applied for Street Lights as set out for all
On motion of Halfacre and Drury, that the new rates for 1984 be received and applied to tax notices
were applicable.
Presented from Ministry of Tourism & Recreation forwarding amendment to O. Reg. 653 as Amended by
O. Reg. 517/83 enclosed with letter, which is to come into effect on January 1, 1984.
On motion of McEwen and Halfacre, that the letter be received and referred to the Recreation Com-
mittee for their information and action.
Presented a letter from the Mayor of the Township of Georgian Bay with respect to long-term occu-
pancy of trailers within recreational campgrounds and the inequity between tax paying cottagers
and long-term trailer occupants who pay practically no taxes, yet create similar impacts on ser-
VIces.
.
.
.
Pg. 317
ING - DECEMBER 19 1983
On motion of Halfacre and McEwen, that the letter be referred to Committee of Council for further
reVlew.
Presented Report of Live Stock Valuer, Bruce Anderson for one goat killed by wolf or wolves, owned
by Jack Perryman, lot 17, Conc. 13, value of female goat placed at $80.00.
On motion of Johnson and McEwen, Report of Live Stock Valuer accepted and Treasurer authorized to
issue cheque in payment of same to an amount of $BO.OO to Jack Perryman upon completion of necessary
affidavid and application for Wolf Claim (Form 1) be forwarded to Ministry of Agriculture & Food.
Presented from A.M.O. memo with respect to caution on Bill 111, Provincial Restraint Legislation,
drawing attention that the Regulations, yet to be established, will set forth the criteria which
will, at a minimum, include wages, benefits, increments, merit and re-classification.
On motion of McEwen and Halfacre, that the information be received and be taken into consideration
when wages are reviewed for 1984.
Presented from Ministry of Municipal Affairs & Housing and Ministry of Natural Resources (Joint
Letter) forwarding "Proposed Policy Statement on Mineral Aggregates under the New Planning Act.
Letter requests that any comments Council's may have be forwarded to both A.M.O. and M.M.A.H.
On motion of Johnson and Drury, that the letter and Proposed Policy Statement be received with copies
to each member of Council for review and that Administrative Staff to be requested to prepare any
comments to Council.
A draft letter was presented to Council by Councillor Halfacre, as result of School Trustee wages
proposal as had appeared in the media, to express Councils' appreciation to the Township of Oro
representative on the Simcoe County Board of Education for his action as the Finance Chairman of
S.C.B.E.
On motion of Halfacre and McEwen, that a draft letter as presented, be forwarded from Council to
express Oro Council's appreciation for his stand and view on School Trustee wage Increase.
Presented renewal for membership to the Ontario Parks Association.
On motion of Drury and McEwen, that the matter be referred to the Parks & Recreation Committee.
Presented letter from Jean Sarjeant, regarding Ridge road, Line 12 road maintenance.
On motion of McEwen and Drury, that this letter be referred to Road Committee and Road Supt., for
review and reply.
Presented letter from Region 16 Assessment Commissioner forwarding Assessment Notice Enclosure
inserts and supply of Appeal Forms.
On motion of Johnson and Drury, that letter and enclosures be received and filed for necessary In-
formation and/or use as required.
Road Supt., Fred Haughton was present at 1:00 p.m. to present a report on roads for the first half
of the month.
Road Supt., firstly presented a report with respect to Street Signing and In particular In the 9th
Concession along the Lakeshore Road which was for Council information.
.
.
.
Pg. 318
TWENTY-SIXTH MEETING - DECEMBER 19, 1983
The matter of the Parking for Ice Fishermen on lots 1 & 2, Plan 655, was presented for discussion
for the 1983/84 Season.
On motion of Halfacre and McEwen, Clerk to prepare an Agreement for the 1983/84 Season for a short-
term lease to use lots 1 & 2, Plan 655 in accordance with resolution of Council on March 15, 1982.
Presented letter from Chairman, Planning Committee, Royal Victoria Hospital with respect to pro-
posal for a site for the new Hospital in connection with expropriation proceeding for the property
of the Dunsmore Family and their Lawyer, Mr. H.G. Chappell.
On motion of Halfacre and Johnson, that a copy of the letter from the Dunsmore Family and their
Solicitor, H.G. Chappell, be tabled with the Chairman of the Board of the Royal Victoria Hospital
along with copy of letter from Chairman, Planning Committee of the Royal Victoria Hospital.
Re-introduced By-Law 1334/83, being a By-Law prescribing the tariff of fees for processing planning
applications.
On motion of Drury and Johnson, that By-Law No. 1334/83 read a second time be read a third time.
On motion of Johnson and McEwen, that By-Law No. 1334/83 now read a third time, do pass, be engros-
sed by the Clerk, signed and sealed by the Reeve.
Introduced a By-Law to amend the salary and wage ranges for salaried and hourly rated Township
empoyees.
On motion of McEwen and Halfacre, that the By-Law as introduced be numbered 1335/83 and read a first
time.
On motion of Halfacre and Drury, that By-Law No. 1335/83 read a first time, be read a second time.
On motion of Drury and Johnson, that By-Law No. 1335/B3 read a second time, be read a third time.
On motion of Johnson and McEwen, that By-Law No. 1335/83 now read a third time, do pass, be engros-
sed by the Clerk, signed and sealed by the Reeve.
Introduced a By-Law to provide for a 1984 Interim Tax Levy.
On motion of Johnson and Drury, that the By-Law as introduced, be numbered 1336/83 and read a first
time.
On motion of Drury and Halfacre, that By-Law No. 1336/83 read a first time, be read a second time.
On motion of Halfacre and McEwen, that By-Law No. 1336/83 read a second time, be read a third time.
On motion of McEwen and Johnson, that By-Law No. 1336/83 now read a third time, do pass, be engros-
sed by the Clerk, signed and sealed by the Reeve.
Introduced a By-Law to provide for the mailing of tax notices, the due dates of taxes payable, penal-
ties for non-payment of taxes, payment of taxes to a chartered bank and authorization to accept
part payment of taxes.
On motion of Halfacre and Drury, that the By-Law as introduced be numbered 1337/83 and read a first
time.
~
.
.
.
Pg. 319
H MEETING
DECEMBER 19 1983
On motion of Drury and Johnson, that By-Law No. 1337/83 read a first time, be read a second time.
On motion of Johnson and McEwen, that By-Law No. 1337/83 read a second time, be read a third time.
On motion of McEwen and Halfacre, that By-Law No. 1337/83 now read a third time, do pass, be engros-
sed by the Clerk, signed and sealed by the Reeve.
Fire Committee
Councillor Halfacre, as Chairman of the Fire Committee, presented the Fire Committee report from
meeting held on December 15, 1983 and written reports were presented for file and to each member
of Council.
Direct Motions
On motion of Drury and Halfacre, & letter be forwarded to Mr. Stewart Woodrow, with a copy to CORA,
suggesting the sign on his property facing the Township Office Parking Lot, and the sign facing
the Fairgrounds Road be removed.
Douglas Skelton of Skelton, Brumwell and Associates was present at 2:20 p.m. according to appoint-
ment as scheduled on the Agenda alon9 with A. Ucci. Mr. R. Oatley, Solicitor, arrived at 3:00 p.m.
Also present were Ron Watkins and Ron Robinson of Ainley & Associates at the Townships request,
as well and the Planning Administrator and Road Superintendent, with respect to re-development of
Block 'A' and Road between Concession 4 & 5, Plan M-187.
Mr. D. Skelton presented several copies of the Plan showing the proposals for the re-development
of Block "A" and cul-de-sac on the road and a letter setting out the proposal with copy of plan
showing the proposals and requirements for same.
Reeve Davie explained the purpose of the Township Planners and Staff being present and advised that
the proposals or alternatives with priority for each, be related to Council.
Mr. Ucci elaborated on the proposal.
Reeve Davie then called on representatives from Ainley & Associates Ltd., to respond to the proposals
presented. Ron Robinson asked whether the proposed cul-de-sac was a temporary situation. Ron Watkin
next expressed his concern about the cul-de-sac and elimination of the balance of the road to the
4th line. How many lots would be the result in the new plan.
After some questions and discussion, Mr. Skelton, Mr. Ucci and Mr. R. Oatley left the Council Chambers
while Council members discussed the matter with the Township Planners. The matter was given due
consideration at great length, with pros and cons addressed by all present.
Recommendation - that the first Proposal H-2 (9 lots not to be completed at present) provided that
security is provided to finish the road which IS presently completed with 'A' Gravel base.
Council considered, with Planners, Township Planning Administrator and Road Supt. the following
items.
-H-2 Drawing shows road terminating with cul-de-sac at Lots 17 & 28
-Road constructed to Granular 'A' Base with ditches
-Township may wish to complete road at future date
-Option to complete by Developer or Township
-Security from developer for completion of the road from temporary cul-de-sac to fourth line.
J...
.
.
.
.......
Pg. 320
TWENTY-SIXTH MEETING - DECEMBER
Proposal recommended by Township Planners. To accept Drawing H-2 with Agreement to mutually agree
to complete road within 5 or 10 years after 5 or 10 years either the Developer or Township option
to complete.
Skelton,Brumwell suggest time limit for ten years, Agreement for Councilor Developer to mutually
agree to complete and after 10 years option to either party to complete.
AftBr Some discussion delegation again left the chambers and Council further considered the matter
of Agreement to complete and after return of delegation, the following resolution was passed:
On m~tion of Halfacre and McEwen, that the proposal as shown on Drawing H-2 be considered, provided
that the Developers of Windfield Country Estates provides sufficient security for a ten year period,
which is to be reveiwed every two years, to complete the road by mutual agreement within the ten
year period and that after 10 years, either party may option to complete the road. And, that the
Consultant for the Developer prepare the Agreement and necessary Addendum to the Subdividers Agree-
ment in concert with the Township Planning Consultant.
Council discussed several other matters to be dealt with at Committee meeting.
On motion of McEwen and Johnson, Council adjourn at 4:30 p.m. to meet again for the first meeting
In 1984 on January 4, 1984 at 9:00 a.m. and change of Council Meeting day be advertised.
R";:;:~&~