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10 17 1983 Council Minutes . . . Pg. 263 COUNCIL CHAMBERS - OCTOBER 17, 1983 TWENTY-SECOND MEETING Council met pursuant to adjournment with the following members present: Reeve Deputy Reeve Councillors: S. J. R. T. absent. Davie McEwen Drury Halfacre Councillor A. Johnson was Opening of Meeting By the Reeve with Prayer at 9:00 a.m. lon of Conflict of Interest - None The minutes of the last regular meeting of Council held on October 3, 1983, were on motion of McEwen and Halfacre, confirmed as printed and received. Presented copies of letters forwarded as instructed at the last regular meeting of Council held on October 3, 1983. -Clerk-Administrator advising that Oro Council would be prepared to receive a presentation from the Orillia Airport Committee on October 26, 1983 at 7:00 p.m. - place of meeting to be confirmed after Committee of Council meeting on October 12, 1983. All Ratepayers Associations had been ad- vised of the date. -Tender for Winter Sand, 83-09 - letter to Cliff Varcoe Ltd. advising that tender had been accepted and to Oro Sand & Stone Ltd. and Georgian Bay Aggregates advises that tender of Cliff Varcoe Ltd. had been accepted. -M.T.C. advising of tenders received and accepted for Supply, haul & mix Winter Sand and re-mix of existing stockpile - Contract 83-09. -Stewart,Esten (Attn: D.S. White,Q.C.) re: Jo-Con Developments and forwarding copies of letters to E. Breda, Simcoe County District Health Unit, Ministry of the Environment with respect to re- medial work on lot 50, Plan M-66 and request that Solicitor and Township be advised as to when serVIces are to be completed. Copies of letters forwarded to Mr. & Mrs. P. Lue, Lot 50, Plan M- 66. -Ministry of Natural Resources, Pit & Quarries Inspector forwarding form with respect to Pit Re- habilitation - Lot W~ Lot 11, Conc. 8. (Lic. 512) -Mrs. G. Pearcy re: Permission to occupy existing residence while constructing a new dwelling - Lot 24, Plan 728. -Clerk, City of Barrie re: status of Barrie Airport in Township of Innisfil. -Mr. & Mrs. Alex Benincosa re: permission to place Plastic Water line along Crawford Street from N~ Lot 14, Plan 807 to Lake Simcoe. -Copy of letter to all members appointed to Oro Community Centre, Parks & Recreation Committee and to all Community Centre Committees. -Ministry of Tourism and Recreation forwarding copy of By-Law No. 1324/83, By-Law with respect to Community Centres, Parks & Recreation for Ministry approval and copy of By-Law to appoint members to same. -Bayfarm Developments Subdivision letter requesting Mr. H. Schaefer to attend a Committee of Council with respect to Cash-in-lieu of Park lands in order to complete requirements for the Sub- dividers Agreement. -55/65 Broadway Avenue Ltd (Windfield Estates) forwarding account for Special Meeting of Council held on August 11, 1983 at Developers request. -Mrs. Pat Honeywood, Swim Class Program Co-ordinator for the Township of Oro forwarding copy of form requested to be completed and returned to County of Simcoe Recreation and Library Department with respect to Summer Programme, 1984. , . . . ~ Pg. 264 TWENTY-SECOND MEETING - OCTOBER 1 -Copy of letter to Solicitor General re: grants for mandatory fire fighters apparel and/or equipment. -Representative Trustee, Simcoe County Board of Education. On motion of Halfacre and Drury, copies of letters as presented and forwarded, accepted as satis- factory and same be filed for reference. Recommendations from Committee of Council Meeting October 12, 1983 R.V.H. proposed project and funding for same: On motion of McEwen and Halfacre, as recommended by Committee of Council, a letter be forwarded to Planning Committee, Royal Victoria Hospital requesting that members of Oro Council that were unable to attend the tour of the facilities and explanation of the proposal, be given such an op- portunity. And further, to advise that Oro Council are prepared to consider meeting the allocation calculated for the Township of Oro over a two year period, 1984 and 1985. Bayfarm Developments subdivision Parklands (Section 50(8) of the Planning Act): On motion of Drury and McEwen that as recommended by Committee of Council, members of Council and Planning Advisory Committee members carry out an on site inspection of the property in question with respect to parklands, prior to next Committee of Council meeting. Rowanwood Conserver Society Co-operative Inc. - Use of Building: On motion of Halfacre and McEwen, that as recommended by Committee of Council, the letter from Rowanwood Conserver Society be received along with a cheque in the amount of $300.00, which may be accepted to offset the additional costs for the Chief Building Official and By-Law Enforcement Officer with respect to non-compliance. The cheque may not be accepted as a fine under the By-Law since the Township had not proceeded with legal action under the By-Law when the use of the Build- ing as a residence, apparently ceased after a stop work order by the Chief Building Official. And further, that should the building again be used for anything other than what the Building Permit was issued for, action under the Township By-Law may have to be pursued. M.N.R. re: Wayside Pit application - Lot 22, Conc. 4: On motion of Drury and McEwen,the Ministry of Natural Resources be advised that the Council of the Township of Oro remain firm on their stand that a Wayside Pit License not be issued to Allan G. Cook Ltd. for the removal of material from the Wayside Pit on Lot 22, Concession 11 to the Ucci Subdivision in Concession 5. Presented letter from District Manager, Huronia District M.N.R. to Reeve, S.C.G. Davie advising that a Wayside Pit License had been issued to Allan G. Cook Ltd. for the removal of stockpile of crushed gravel from Pt. Lot 22, Concession 11, Township of Oro on October 13, 1983 and expires after October 24, 1983. Letter outlines basis of decision for issuing of the Wayside Pit License. Copy of letter to Allan G. Cook and Wayside Pit License #237 was enclosed with the letter. On motion of Drury and Halfacre, letter as well as copy of letter to Allan G. Cook Ltd., and copy of Wayside Pit License No. 237, be received for Township files and matter of Wayside Pits be re- ferred to Township of Oro Planning Advisory Committee when they next meet. . . . Pg. 265 TWENTY-SECOND MEETING - OCTOBER 17, 1983 Jo-Con Developments - request from Solicitor for Allan G. Cook Ltd., re: surplus In Letter of Credit, received by Township Solicitor. On motion of McEwen and Drury, that a letter of reply be forwarded to Township Solicitor to advise that Council of the Township of Oro are not prepared to make a copy of the Letter of Credit avail- able to Mr. Kevin Carroll, Solicitor for Allan G. Cook Ltd., since there would appear to be no indication that the Letter of Credit held, has any surplus to the requirements by the Municipality. R.& D. Small - Lot 14, Concession 12 re: Drainage problems and request to Council to clean out ditch north of his entrance culvert. On motion of Halfacre and Drury, that Messers. R. & D. Small of Lot 14, Conc. 12, be advised that the Township of Oro, through the Township Road Supt., have culverts available and may install same when requested upon receipt of the normal cost for same from the owner of the driveway. Entrance culverts on driveways have always been the responsibility of the property owner, unless the Township re-construct a road which changes the size of the entrance culvert. Alternatively, should the owner wish to, or be able to purchase a culvert at a lesser cost and install same, he may do so, provided that the installation is done under the supervision of the Road Supt. Also, further, that the clearing of the Township ditch will be carried out as soon as it may be programmed into the Township Road Program. Blueprint on Waste Management: On motion of McEwen and Drury, as recommended by Committee of Council that Oro Council set aside a portion of a Committee of Council meeting to prepare a written submission to be forwarded to the Ministry of the Environment, following the verbal presentation presented at the Open Forum held in Orillia on October 7, 1983 and in response to the request by the Minister for written sub- missions on the Blueprint on Waste Management in Ontario. Also presented copy of Report No. 13 from the County Health, Environment and Education Committee in response to Blueprint for Waste Management, which is to be reviewed by members of Council prior to Committee of Council meeting to be held on November 16, 1983 along with preparation of Brief from Council which is being prepared. Draft Plan of Subdivision (Plan 902, Con. 9) File 43T-76089: On motion of McEwen and Drury, that the revised design for the Cul-de-sac on draft Plan, File 43T- 76089 as prepared by the Township Road Supt. and presented to Council, be accepted as satisfactory and Alco Construction be advised and that same be revised on the plan included in the Subdividers Agreement and Engineer drawings and the Draft Plan be revised accordingly. Presentation by Orillia Airport Committee - October 26, 1983 at 7:00 p.m.: On motion of Halfacre and McEwen, as recommended by Committee of Council, the Special Meeting of Oro Council to hear a presentation from the Orillia Airport Committee and presentations from various Ratepayers Associations that have prepared a presentation, be held at the Oro Town Hall at 7:00 p.m. on October 26, 1983. And that Ratepayers Associations be advised accordingly. In accordance with the agenda for the meeting, 16 applications for tax adjustments under Section 496(5), of the Municipal Act and one Garbage Write Off, One Penalty Write Off and two Hydro Arrears Write Offs under Section 495(1). . . . Pg. 266 MEETING OCTOBER 17 1983 Application No.1 Alvin L. Cumming, W pt. Lot 18, Conc. 7 - The barn on the above property was demolished in 1982 and is therefore entitled to a cancellation of building taxes from January 1st to December 31, 1983. Tax to be cancelled based on the residential public assessment of 250. Taxes to be rebated in the amount of $67.96. Application No.2 Matthew J. Dooley, Lots 6-8, Pl. 1145 The above occupant ceased to carryon business at this address on April 16, 1983. Business taxes based on the business separate asses- sment of 1,620 are to be cancelled from April 17 to December 31, 1983. Taxes to be written off in the amount of $307.08 and rebated $54.65 for a total w/o of $361.73. Application No.3 Matthew J. Dooley, Lts. 6-8, Pl. 1145 - The above occupant ceased to carryon business at this address on April 16, 1983. Business taxes based on Separate assessment of 1,660 are to be cancelled from April 17 to December 31, 1983. Taxes to be written off in the amount of $314.66 and rebated $55.88 for a total write off of $370.54. Application No.4 Joseph A. Belcourt, W Pt. Lot 8, Conc. 8 - Some sheds on the above property were demolished in 1983 and is therefore entitled to a cancellation of building taxes from January 1 to December 31, 1983. Taxes to be cancelled based on the public residential assessment of 140. Taxes to be written off in the amount of $38.05. Application No.5 Austin A. Oliver, S Pt. Lot 19, N~ Lot 20, Conc. 11 The owner of the above property has been inadvertently overcharged by reason of a gross error in calculation on the appraisal card and is therefore entitled to an adjustment in taxes from January 1 to December 31, 1983. Taxes to be cancelled based on the public residential assessment of 782 accordingly. Taxes to be written off in the amount of $212.57. Application No.6 William & Barbara Reed, W Pt. Lot 13, Pl. 1 - Since tenant 0001 Cryer, Allen J. and John Brian ceased to carryon business at this location on June 1, 1983, we recommend that taxes to the owner be cancelled on a conversion of rates from Commercial Public to Residential Public assessment of 155 are to cancelled from June 1 to December 31, 1983. Taxes to be written off in the amount of $28.77. Application No.8 Ves Valley Enterprises, Lot 3, Pl. 1069 - The above occupant ceased to carry on business at this address on August 17, 1983. Business taxes based on the Business Public as- sessment of 270 are to be cancelled from August 18 to December 31, 1983. Taxes to be written off in the amount of $32.18. Application No.9 Vernett Holdings Ltd., Pt. Lots 0 & E, Conc. 1 - The above occupant ceased to carryon business at this location April 29, 1983. Business taxes based on the Business Public assessment of 345 are to be cancelled from May 1 to December 31, 1983. Taxes to be written off in the amount of $67.19 and rebated $6.35 for a total write off of $73.54. Application No. 10 Margot Schmiedel, E Pt. Lot A, Conc. 2 The above occupant ceased to carry on business at this address in 1982. Business taxes based on the Business Public assessment of 1490 are to be cancelled from January 1 to December 31, 1983. Taxes to be written off in the amount of $476.49. Application No. 11 Gull Yacht Basin Inc., E Pt. Lots 16 & 17, Pl. 807. The above occupant ceased to carryon business at this address in 1982. Business taxes based on the Business Public assess- ment of 8295 are to be cancelled from January 1 to December 31, 1983. Taxes to be written off in the amount of $2,652.67. . . . Pg. 267 TWENTY-SECOND MEETING - OCTOBER 17, 1983 Application No. 12 Gull Yacht Basin Inc., Lot 38, Pl. 807 The above occupant ceased to carry on business at this address in 1982. Business taxes based on the Business Public assessment of 570 are to be cancelled from January 1 to December 31, 1983. Taxes to be written off in the amount of $182.28. Application No. 13 Alan J. Redwood & Kenneth W. Locke, Lot 2, Pl. 1195, Conc. 7 - Since tenant 0001 E. Mifsud ceased to carryon business at this location in 1982, we recommend that taxes to the owner be cancelled on a conversion of rates from Commercial Public to Residential Public based on the occupant assessment of 4770 from January 1 to December 31, 1983. Taxes to be written off in the amount of $228.81. Application No. 14 Emanuel Mifsud, Lot 2, Pl. 1195, Conc. 7 - The above occupant ceased to carry on business at this address in 1982. Business taxes based on the Business Public Assessment of 1430 are to be cancelled from Jan. 1 to Dec. 31, 1983. Taxes to be written off in the amount of $457.30. lication No. 15 Graham Ford Sales Ltd., S Pt. Lot 11, Conc. 2 The above occupant ceased to carryon bus ess at this address on August 31, 1983. Business taxes based on the Business Public assessment of 5260 are to be cancelled from September 1 to December 31, 1983. Taxes to be written off in the amount of $560.59. Application NO. 16 Robert & Mary Hayward, Lot 3, Pl. 1069 - Since tenant 0002 Ves Valley Ent. ceased to carryon business at this location August 17, 1983, we recommend that taxes to the owner be cancelled on a conversion of rates from Commercial Public to Residential Public on the occu- pant assessment of 540 from August 18 to December 31, 1983. Taxes to be rebated to the amount of $10.54. Uncollectable taxes under Section 495(1) are as follows: Hydro Arrears 12-003 $655.69. 10-199 $1,968.29, Garbage 7-071 $25.00, Penalty 5-427 $6.90 for a total write off of $2,655.88. On motion of McEwen and Halfacre, the foregoing applications, as presented and recommended by the Assessors of Simcoe County Assessment Office (Region 16) for Assessment reductions, be ac- cepted and appropriate tax adjustments be applied to a total of $5,762.90. Presented registered letter from Adjusters Canada with respect to accident - September 30, 1983 for their insured Collingwood, Sand & Gravel Construction Co. Ltd., file No. BA/B/83/4568 on Town- ship Road, Line 4 North of 15/16 Side Road. Township vehicle indirectly considered to be involved. And, copy of letter to Ron Johnston Insurance, forwarding copy of the said registed letter and copy of accident report of operator of Township ~wer Grader. On motion of McEwen and Halfacre, registered letter from Adjusters Canada and copy of letter to Ron Johnston Insurance along with copy of operators report be received and filed for reference. Presented letter from Basil (Simcoe) Limited forwarding copy of outstanding account with Quadrant Developments Ltd., for work done on Water System Pump House on Plan M-157, Cedar Brook Estates, Concession 11, Hawkestone. On motion of Drury and Halfacre, letter and copy of account be received and placed on file for reference when request for reduction of letter of credit is received from Quadrant Developments Ltd. J . . . ~ Pg. 268 TWENTY-SECOND MEETING - OCTOBER 17 Presented copy of letter from Bourne,Jenkins,French & Mulligan, requesting the Ministry extend draft approval for one year on File 43T-76089, Alco Construction. Also re-presented copy of letter to Paul Kitchen, O.L.S. advising that the Draft approval will lapse on November 23, 1983. On motion of Drury and McEwen, letter be received and placed on file until a formal request for resolution of Council to recommend a further extension has been received. Presented further letter from D.W. Jenkins, Q.C. dated October 13, 1983 and received this date acknowledging receipt of letter from Road Supt., amending original Subdivision Agreement showing proposed modified turning basin, type B. Also that Mr. Paul Kitchen, O.L.S. has been instructed to prepare, as soon as possible, the necessary plans to incorporate the new modified turning basin. Mr. Kitchen is to provide the Township with profile necessary and Mr. M. Shelswell will be providing the cost. Letter further requests the Township to forward a letter to the Ministry of Municipal Affairs & Housing asking for an extension of draft approval, which expires November 23, 1983, since it would not appear possible to have all necessary documentation and plans approved by that time. After consideration of draft approval extension, Council passed the following resolution: On motion of Halfacre and McEwen, Oro Council after due consideration of progress of resolving of various requirements and request for extension of draft approval, are prepared to recommend that the Draft Approval for File 43T-76089, be extended for a period of one year to November 23, 1984. Presented correspondence, communciations, etc., as follows: -Ministry of Municipal Affairs & Housing - copy of November 1983 - March 1984 Ontario Civil Service Commission Training and Development Calendar for Civil Service Commission Courses - participation by Municipal Staff. -Gail McKean - Resume for job application. -Ontario Hydro Service connection progress cards for Madeline Keyes - W. Pt. Lot 8, Conc. 5 1R2-11 - B. Halkes - S Pt. Lot 6, Conc. 1 - 1R2-11 -Ontario Humane Society (Barrie Branch) monthly report for September 1983. -The Certified General Accountants Association of Ontario - Municipal Seminars. -AMO Municipal Employee Grievances and forms to be completed for same. -M.M.A.H. - issue of Background October 3, 1983. -Ontario Good Roads Association issue of Road Runner, Sept/83. -Strath Craft - Custom crested, pins, plaques, lapel labels, etc. -Ontario Parks Association - Sward issue for September, 1983. -Ontario Traffic Safety - issue for July/August/September, 1983. -Heritage Canada Foundation Magazine - October/November issue. -H.L. Leclair, Inc. - New Product Bulletin - Recreation Equipment. -Canada Fitness Survey - Highlights, September 1983 (No. 13). On motion of Drury and Halfacre, correspondence, communications, etc., as presented be accepted and placed on file for reference. Presented letter from Mrs. Marg. Doyle, owner of lot 416, Plan 626, as an enquiry regarding use of waterfront property, known as the Promenade. Letter as result of damage to sundeck on shoreline and legal continued use of the said sundeck which had been there when property was purchased. Also legal use of a guest house by neighbour, and his blocking of view of the lake by parking trucks, trailers and tractors. . . . Pg. 269 TWENTY-SECOND MEETING - OCTOBER 17, 1983 On motion of Halfacre and McEwen, that the Clerk reply and outline the property ownership and reply to other enquiry. Presented from Ainley & Associates Ltd., notice of a Seminar to be held on the New Planning Act on Tuesday, November 8, 1983 at Horseshoe Valley Resort, from 10:00 a.m. to 3:00 p.m. Registration cost $30.00 including buffet lunch. Attendance is limited to a maximum of three (3) persons from any Municipality or Agency. Registrations to be completed and returned by October 28, 1983. On motion of Halfacre and Drury, that the Reeve, Deputy Reeve and Councillors Drury and Halfacre attend and Clerk to forward registration for same as required. Also to forward names of other members of Councilor Staff who wish to attend after contacting Ainley & Associates in this regard. Chief Building Official, James Shellswell was present at 11:35 a.m. to present his report for the month of September. There were 18 building and 5 plumbing permits issued with a breakdown as follows: 2 residences at a value of 8 accessory buildings at a value of 3 additions at a value of 1 alteration at a value of 1 kennel at a value of 1 pool at a value of 1 renewal 1 demolition 76,500.00 41,000.00 43,000.00 5,000.00 18,000.00 13,000.00 96,500.00 Money received for permits Value of permits for Sept./82 $ 1,022.00 $ 262,660.00 On motion of Halfacre and Drury, report of the Chief Building Official as presented for the month of September, accepted as satisfactory. Chief Building Official reported on his attendance of the Annual O.B.O.A. Conference held In Timmins Ontario October 2nd to 5th, 1983. Presented from Ontario Good Roads Association, letter with respect to 1984 Convention and request for accommodation. On motion of Drury and McEwen, Clerk to complete reservation accommodation form and return same as requested, with reservation for Road Supt., Fred Haughton and three members of Council, names to be forwarded at a later date along with cheque in the amount of one night deposit for each of the four rooms at the Harbour Castle, should same be required. Presented letter from Richmond Resource Centre, in Orillia advising of open house to be held on Sunday, October 30, 1983 at the hours of 3:00 p.m. to 5:00 p.m. and 7:00 p.m. to 8:30 p.m. and extending an invitation. Also list of programs carried out by the Richmond House. On motion of McEwen and Drury, letter be received and members of Council who are able to attend on October 30, 1983 to do so. . . . Pg. 270 TWENTY-SECOND MEETING - OCTOBER 17, 1983 Presented letter from the Hon. Susan Fisk, Minister of Citizenship & Culture with respect to the Ministry now developing legislation amending the Public Libraries Act. Clerk advised that a copy had been forwarded to Secretary, Oro Township Library Board. On motion of Drury and Halfacre, letter be received and placed on file with a copy to each member of Council for review. Environment Canada - advising that Environment Canada is holding its first Public Consultation Conference in Hamilton, Ontario on October 27-29, entitled "Environment Challenges 1983. Enclosed with notice, six invitations to be completed and returned. No charge for registration. On motion of Drury and Halfacre, letter be recevied and filed, no member of Councilor Staff be delegated to attend. Presented letter from Information Orillia advising that Information Orillia has been selected to take part in the International Exposition of Rural Development, taking place in New Delhi, India in February, 1984 and that in order to accept this extraordinary opportunity, funds are required as the expense if $6,000.00. Therefore, letter is a request for Financial help to send the rep- resentative, Eunice Streeter. On motion of Drury and Halfacre, letter be received and filed with no action taken. Presented letter from Mr. Bill Read requesting Council to give consideration to entering into an agreement with the City of Barrie to extend Water Services to the property of William Read, Lot 13, Plan 1 (51R-7170, parts 1 & 2) 285 Shanty Bay Road. Purpose of request being to allow hook up to City of Barrie Services in lieu of replacing a well on the property for two residences which abut the Penetanguishene Road. On motion of Drury and Halfacre, that the Council of the Township of Oro have no intention to the extending of Water Services from the City of Barrie into the Township of Oro. Clerk advised that as instructed at a meeting of Oro Council held on September 19, 1983, tender ads had been placed in the Barrie Examiner and Orillia Packet for additional Snow Removal Equip- ment for the 1983-84 Season. As result, 4 tenders had been received by 4:30 p.m., October 14th as follows: William Roubos Enterprises Ltd., RR # 2 Hawkestone, Ontario Rate- $45.00 per hr. while operating- no wingman. Standby $40.00 per day. Route "A" Wabco Grader Model 666C-220 H.Pe Diesel Morris Shelswell Excavating & Grading RR # 1 Hawkestone, Ontario Routes A & B 4 wheel drive - FWD Truck 238 H.P. c/w 2 \~ay Radio (Has spare vehicle Rate - $45.00 per hour while operating. Standby - $28.-- per day. In case of breakdown) Diesel Jim Kenny RR # 2 Shanty Bay, Route "C" White Tractor Model 2-105 ; 120 H.P. Diesel 4 wheel drive with Hagedorn Rate - $27.50 per operating. No Standby time. hour while Ontario 9' snowblower. ~ . . . ...... Pg. 271 TWENTY-SECOND MEETING - OCOTBER 17, 1983 Dillon Wigg RR # 1 Orillia, Ontario Route "A" Wabco Grader 660B - 195 H.P. Diesel Rate $50.00 per hour while operating Standby - $60.00 per day. Road Superintendent, Fred Haughton, was present for the openIng of the tenders. On motion of McEwen and Drury, Council go into Committee of the Whole at 1:13 p.m. On motion of Drury and McEwen, Council come out of Committee of the Whole at 1:28 p.m. Road Superintendent, was asked to review the tenders and contact two of the tender submissions for clarification with respect to Routes and Stand-by quotations. After which he returned to the Council Chambers and the following action was taken: Route "C" On motion of Halfacre and Drury, that the tender of Jim Kenny, RR # 2, Shanty Bay for snow removal equipment for Route "C" as received on Township Tender Form (Contract 83-10) on roads of Plan 1069, Barrie Terrace, Plan 663 and Colborne Street, and Plan 1561 for the 1983-84 Season with one White 2-105 Tractor (4 wheel drive) 120 H.P., with Hagedorn Double auger 9 foot blower at a flat rate of $27.50 per hour, according to tender specifications be accepted for Route "C". Route A & B On motion of Drury and McEwen, that the tender of Morris Shelswell for Routes A & B according to Township Tender form, for one F.W.D. Diesel Truck, four wheel drive, whith hydraulic equipped V snow plow/one way plow and wing for the 19B3-84 season at the rate of $45.00 per hour while opera- ting, including wing person, fuel,oil and repairs and equipped with 2 way radio and $28.00 per day stand-by time on non working days, beginning December 15, 1983 and ending March 15, 1984, be accepted for Routes A & B. And further, that the Township will monitor Route liB" for the 1983-84 season, as in the previous 2 years service in the North Route was somewhat delayed in clearing compared to other similar Routes. If a problem should arise, a modification of Route I1B" will be entertained. Presented draft By-Law to Regulate and Govern Campgrounds and to repeal By-Law 1013, which had been forwarded to Tourist Campground operators for information and comments, and considered at the Committee of Council meeting held on October 12th, at which Committee of Council recommended that the By-Law be presented to meeting of Oro Council on October 17, 1983. After further consideration, it was moved by and seconded by McEwen and Halfacre, that a By-Law to Regulate and govern Campgrounds and to repeal By-Law No. 1013 be introduced and numbered as By-Law No. 1328/83 and read a first time. On motion of McEwen and Drury, By-Law No. 1328/83 read a first time, be read a second time. On motion of Drury and Halfacre, By-Law 1328/83 read a second time, be read a third time. On motion of Halfacre and Drury, By-Law 1328/83 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and copies of same be forwarded to all Tourist Camp- ground Operators, By-Law Enforcement Officer and any agencies requiring copy of same. . . . Pg. 272 TWENTY-SECOND MEETING OCTOBER 17, 1983 The proposal of purchasing a computer for the Township was brought before Council following a further meeting with Management Systems Inc. on October 14, 1983 at which Mr. Don Moore, Mr. Henry Noble and Staff person for word processing were present along with Terry Hehn of Greer,Flemming, Rolland Township Auditors. Before further discussion it was moved by McEwen and seconded by Halfacre that should Council de- cide to purchase a Computer for the Township of Oro it be named "Hank". After consideration and review of the items discussed at the meeting of October 14, 1983 the follow- ing action was taken: On motion of McEwen and Halfacre, that the Township of Oro place an order with Management Systems Incorporated to purchase one Rexon Computer System, Model RX100 for a total price, of $35,311.00 plus O.R.S.T. of $2,472.00 to a total of $37,783.00, according to the quotation submitted by Management Solutions Inc., plus extra as discussed at meeting on October 14, 1983, including the following items: Hardware: Original Quotation Plus Standard Assessment Systems Extra Video Display Terminals Added 10 Million Character Disc Storage to accommodate Word Processing Installation Delivery Magnetic Tapes 6 @ $60.00 Total Hardware O.R.S.T. $25,794.00 1,000.00 2,500.00 5,200.00 287.00 170.00 360.00 ,311.00 2,472.00 $37,783.00 Plus Service at $287.00 per month commencing upon installation $37,783.00 Proven Package Software Added as per quotation Maintenance Management Password Word Processing N/C $22,630.00 3,880.00 1,500.00 -Q- $28,010.00 793.00 7,217.00 Less allowance of Total Software Total Hardware & Software 217.00 $65,000.00 Additonal costs for required cable and ends and Service at $287.00 per month commencing upon completed installation and operation. Subject to M.S.I. accepting the order as quoted in resolution. And further, that Treasurer author- ized to forward cheque for 25% of the total cost of the Hardware ($37,783.00 x 25% ; $9,445.75), with the order. J . . . ~ Pg. 273 TWENTY-SECOND MEETING - OCTOBER 17 Presented a By-Law to authorize the Municipality to enter into an Agreement with the Province of Ontario for the installation of a Basic Accounting System. BACPAC. After consideration of By-Law to authorize the Reeve and Clerk to sign an Agreement for the 1983 installation of the BACPAC system of accounting and for the payment by the Province to the Munici- pality of a grant amount of $5,000.00, it was moved by McEwen and seconded by Drury, that the said By-Law be introduced and numbered as By-Law No. 1329/83 and read a first time. On motion of McEwen and Drury, By-Law No. 1329/83 read a first time, be read a second time. On motion of Drury and Halfacre, By-Law No. 1329/83 read a second time, be read a third time. On motion of Halfacre and Drury, By-Law No. 1329/83 now read a third time, do pass, and be engrossed by the Clerk and signed and sealed by the Reeve. And the Clerk to forward a certified copy to the Director of Municipal Management Policy, Ministry of Municipal Affairs & Housing and the necessary Agreement be be completed and signed. And further, that Township Auditors be requested to complete the proposal to implement the Basic Accounting Package as set out in the terms to be covered in the Auditors Proposal for BACPAC, which is to be presented to the next regular meeting of Council in order that the necessary resolution as set out by the Ministry may be passed. Moved by Drury and seconded by Halfacre, that the Township Auditors proposal for their services in the implementation of BACPAC to a maximum of $2,500.00 be accepted and it is resolved by Council of the Township of Oro, that this is Council's request for the 1983 installation of the Basic Accounting Package sponsored by the Ministry of Municipal Affairs & Housing be confirmed and that the Clerk and head of Council (Reeve) be hereby authorized to sign the acceptance of the proposal for such installation made by the Municipal Auditors at the estimated maximum cost of $2,500.00. As previously arranged, Charles Hastings was present at 2:35 p.m. with respect to Lapsing of Draft Approval of Draft Approved Subdivision (Melville Hastings) 43T-25103. Purpose being to request approval of Oro Council for an extension to draft approval which lapses on November 18, 1983. The last extension having been granted on October 18, 1983 for a period of one year to November 18, 1983. On motion of Halfacre and McEwen, that Oro Council are prepared to recommend extension of Draft Approval of the Subdivision known as Guthrie Plains Subdivision, File 43T-25103 for a period of one year to November 18, 1984, subject to the approval of the Ministry of Municipal Affairs & Housing and further, that the Subdividers Agreement be reviewed prior to commencement of develop- ment of the Subdivision should this occur within the one year period. On motion of Drury and McEwen, adjourn to meet again on Monday, October 31, 1983 at 9:00 a.m. and change of date of meeting from regular meeting on November 7, 1983 be advertised In the local news- papers.