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08 02 1983 Council Agenda . . . Pg. 210 COUNCIL CHAMBERS AUGUST 2, 1983 EIGHTEENTH MEETING Council met pursuant to adjournment with the following members present: Reeve S. Davie Deputy Reeve J. McEwen Councillor R. Drury Councillor 1. Halfacre Councillor A. Johnson Reeve Davie opened the meeting at 9:00 a.m. with prayer. Declaration of Conflict of Interest Minutes The minutes of the last regular meeting of July 18, 1983 were on motion of Halfacre and Drury, confirmed as printed and received. Letters forwarded from meeting of July 18th as follows to: -Barrie Examiner & Orillia Packet change of Council meeting from Monday to Tuesday, Aug. 2/83. -Brian Flemming re: conveyance of part of Road Allowance between Concession 10 & 11 in Lot 10, requested he prepare necessary survey and present same to Council. -Oro District Lions Club forwarding resolution with respect to proposed Ball Diamond setting out conditions of Council. -Oro Township Arena Committee - Arena Manager's Certificate. -and resolution with respect to account for the Arena Seating Structure. -John & Penny Treloar re: conditions of severance - pt. lot 21, Con. 11 with regard to road between Plan 1441. -Mr. Allan Austin re: Poultry killed by dogs and Live Stock Valuer's Report. -Henry Verstraten re: invoice for replacement of goal post for soccer field in Guthrie. -Allan Wayne re: Taxi By-Law with copy to D.S. White, Solicitor and By-Law Enforcement Officer. -Acting Chairman, Orillia Economic Task Force with respect to entering into Agreement with Orillia & District Joint Manpower Assessment Incentive Committee. Also copy of letter from Mara advising that Mara will not be participating. -Energy Co-Ordinator re: resolution of City of Toronto with respect to Resolution on Extension of Daylight Saving Time. -Ainley & Associates Ltd., - forwarding copy of Road & Water Services Cross Section. -Letter to Ontario Municipal Board forwarding By-Law 1272/82 - Conversion Application, John Vokes. On motion of Drury and Halfacre, copies of letters as presented and forwarded accepted as satis- factory and ordered placed on file. Old Business Presented letter from Ministry of Tourism and Recreation advising that the Grant Application under Regulation 200 has been recommended for payment by the Community Programs Consultant in the amount of $2,193.00 and is subject to final approval by the Minister. Also letter from Allan K. McLean, M.P.P. advising that he had been supportive of the application. . . . ~ Pg. 211 EIGHTEENTH MEET I - AUGUST 2, 1983 Or motion of Halfacre and Drury, letter be received and filed for reference until further advised by the Ministry or alternatively a cheque is received. Presented letter from Cliff Varcoe Limited expressing appreciation of Council's action in not recommending approval for Wayside Pit for fill material on part lot 22, Conc. 11, for the con- struction of a road on a development in lot 28, Conc. 5. Letter indicates that Council have taken interest concerning Licensed Gravel Pit Operators. Copy of letter had been forwarded to the Ministry of Natural Resources. On motion of Drury and Halfacre, letter be received and filed for reference. Presented letter from City of Barrie forwarding copy of resolution 83-G-385 passed by Council of the City of Barrie on July 11, 1983 with respect to entering into agreement with the City of Barrie for Fire Dispatch Services. Resolution sets out the conditions under which such services would be provided. Copy of letter was forwarded to Oro Township Fire Chief who is to advise Council through the Fire Committee. On motion of Halfacre and Drury that as recommended by Committee of Council, no action be taken on resolution of the City of Barrie with respect to dispatching service for fire calls for the Township of Oro, by agreement, until further information and clarification is obtained from the Township Fire Chief and Fire Committee. Presented letter from Ministry of Municipal Affairs and Housing in response to Township applica- tion for Ministry funding in implementing BACPAC (the Basic Accounting Package) under the Munici- pal Action '85 Program. Letter advises that before final decision is made concerning the applica- tion, certain additional information and documentation is required, including the passing of a By-Law authorizing the Municipality to enter into contract. (Sample By-Law enclosed). Proposal from Township Auditors as to their role in the project. Obtaining copy of BACPAC Manual (cost $15.00). The province will contribute a maximum of $5,000.00 towards the implementation of a BACPAC project. Contract Agreement must be completed in quadruplicate. Resolution of Council authorizing the Reeve and Clerk to sign an acceptance of the proposal by Township Auditors for a Basic Accounting Package. Clerk advised that copies of the letter and documentation, copies of By-Law, resolution had been forwarded to Township Auditors. On motion of McEwen and Johnson, letter from Field Office of Ministry of Municipal Affairs & Housing as presented be received and tabled until Township Auditors forward proposal of their involvement as required, in order for Council to adopt a proposal by resolution and pass the necessary By- Law. Treasurer presented Half Yearly statement of money at the credit of the Corporation. Expenditures and Revenues according to 1983 Budget as required under Section 83 of the Municipal Act. Copy of 1983 Budget showing same presented to each member of Council with one copy on Budget file. On motion of Halfacre and McEwen, copy of Half Yearly Statement as presented according to Sec- tion 83 of the Municipal Act, be received and filed for reference. ~ . . . Pg. 212 EIGHTEENTH MEETING - AUGUST 2, 1983 Presented letter f~om Campbell, Godfrey & Lewtar, Solicitors for TransCanada Pipelines with res- pect to easement over lands owned by W.J. Peacock being part of Original Road Allowance between Concession 15 & 16, Conc. 8, more particularly described according to Reference Plan 51R-3175, Parts 7 & 8. Letter being further to previous correspondence all of which had been referred to Township Solicitor. Clerk advised that he had contacted the Township Solicitor, D.S. White,Q.C. On motion of Drury and Johnson, letter be received and matter to be re-presented after the Township Solicitor has prepared and presented the necessary By-Law and Documents. Presented copy of letter from the Hon. Claude F. Bennett, Minister, M.A.H. to County Clerk in response to forwarding County By-Law with respect to Consent Delegation in the County of Simcoe. Pursuant to Section 51(1) of Bill 159, the Minister is pleased to grant approval, effective August 1, 1983, for delegation of consent function to the following Municipalities: Towns of Alliston, Bradford, Collingwood, Midland, Penetang and Wasaga Beach; Villages of Beaton, Cookstown, Elmvale, Tottenham and Victoria Harbour. Townships of Essa, Flos, Innisfil, Mara, Matchedash, Medonte, Orillia, Oro, Sunnidale, Tay, Tecumseth, Tiny, Tosorontio, Vespra and West Gwillinbury. Also presented letter from Clerk, County of Simcoe forwarding certified duplicate original copy of County of Simcoe By-Law No. 3609 to authorize delegation authority for giving consents to the Township of Oro in accordance with the Planning Act 1983, Section 53(1) for giving consents under Section 52 of the Planning Act. On motion of Halfacre and McEwen, copy of letter as presented be received and noted for neces- sary action in this regard after August 1, 1983. Presented letter from Inflation Restraint Board forwarding Report of Public Accountant 1RB-03, taken from completed Form 1RB-Ol submitted in February, 1983 Letter requests that the accoun- tant or Auditor review the form and report any possible non compliance. On motion of Drury and Halfacre, Clerk to have the Township Auditors review the report and same be returned by the required date. Committee of Council Recommendations Parks & Recreation Commi ttee - report On motion of McEwen and Drury, that the verbal and written report as presented to Committee of Council by the Parks and Recreation Ad Hoc Committee of the meeting with Murray Minshall, Ministry of Tourism & Recreation and member of Oro District Lions Club, be accepted and further action be taken after the next meeting with the Oro & District Lions Club on August 2, 1983. Township Parks & Recreation Committee to be established On motion of Halfacre and Johnson, that as recommended by Committee of Council a notice be placed in one issue of the Barrie Examiner and Orillia Packet requesting applications from interested persons to serve as members on the Oro Parks & Recreation Committee commencing in September 1983, applications to be received by 4:30 p.m. on August 19, 1983. And, that the Council Park & Recrea- tion Committee to review applications received and present same to Council for consideration. . . . Pg. 213 EIGHTEENTH MEETING - AUGUST 2, 1983 Part Lot 20, Conc. 3 Establishing of Go Camping Trailer Sales: On motion of Drury and Halfacre, that as recommended by Committee of Council, Mr. Navin Puri, of 'Go Camping' be advised that prior to establishing the 'Go Camping' business on part of lot 20, Concession 3, a permitted Sales Office would have to be constructed, for which a Building Permit must be obtained. All necessary requirements of the Ontario Building Code and Township By-Laws would have to be met in the application for the Building Permit. Promenade and matter of Water Lots, Plan 626: On motion of Halfacre and Drury, as recommended by Committee of Council that all property owners along the Promenade of Plan 626, east and west of Blackman Blvd., be advised in writing with respect to Promenade and use of same as Public Property. And further, that the Ministry of Natural Resources be contacted with respect to Water Lot Rights on Plan 626, between lot 17 and 37. Representatives to Orillia & District Joint Manpower Assessment and Planning Committee: On motion of McEwen and Johnson as recommended by Committee of Council, that William Staines be the fourth member from the Township of Oro to the Orillia & District Joint Manpower Assessment and Planning Committee and further, that John Vokes and William Staines be the representatives for the Township of Oro and Deputy Reeve Joanna McEwen and Allan Johnson be the alternate rep- resentatives. Clerk to advise the aforementioned of the names to be included in the Agreement. Councillor Halfacre, Chairman, Fire Committee presented a Report on recommendations for Phase I of the proposed Fire Dispatch System and acquisition of monitors for same. Also a list of duties and reports required from the Fire Chief. On motion of Drury and Halfacre, that the Fire Committee Report as presented be received along with memorandum to Fire Chief with respect to reports and duties. Councillor Halfacre requested that a resolution be entertained with respect to the City of Orillia proposal for a joint Airport in Oro and suggested Councillors should make their position known. Councillor Halfacre was prepared to move a motion to which would request each member of Council to declare their position on the Airport and presented the written motion, this motion was not seconded, therefore only included for record as follows: liAs it appears the City of Barrie has shown no interest in participative talks or meetings with the City of Orillia & the Township of Oro,~eYhave declined the invitation for representation on the Airport Advisory Committee regarding a joint airport, it seems to this Council Member that prolonging the agony by members of Oro Township Council declining to make known their decision, is both a dis-service to all parties concerned and a waste of time and finances. The time spent by the City of Orillia and by the Airport Advisory Committee preparing a pre~enta- tion to Oro Township, could I'm Sure, be better spent if indeed, as I believe, our answer is "No". Therefore, in order for this issue to go ahead and be put to rest, I suggest we state our decisions, and hereby move that we inform the City of Orillia and the Airport Advisory Committee, that after due consideration, Oro Council are opposed to locating an airport in the Township of Oro. . . . Pg. 214 EIGHTEENTH MEETING AUGUST 2, 1983 Presented Treasurer's Report for the month of July as follows: Gradview-Bayview Rd Rds. Rental & Sand Cathy Riffer - Day Camp Registration Dwight Taylor - Park Gate Receipts Lynda Aiken Rds Snowplow & Grader Family & Children's Services - Oro Park - Picnic Linda Wismer - Dog Tags Jim Shellswell - Bldg. Permits Hitch House - Re: Sales Office Park Provo of Ontario MTC 2nd Part Treasurer - Park - Bell compensation Humane Soc Barrie - Dog Tags Humane Soc. - Orillia - Dog Tags Harry Hughes - Wood Cutting, W.D.S. Jim Shellswell Bldg. Permits Treasurer Current Taxes S.C.G. Davie - C of A B11/83 Ontario Hydro Anchor Agreement Dwight Taylor Park Gate Receipts Dwight Taylor - Park Phone Cathy Riffer - Day Camp Registration Lillian Currie - Council Minutes Fuda Fruit Co. Grader Rentals Interest - Int. on Account Treasurer - Tax Cert & Bldg/Zoning Cathy Riffer Day Camp Registration Linda Wismer - Dog Tags Treasurer - Kith'n'Kin & Misc. Cathy Riffer Day Camp Registration Dwight Taylor - Park Gate Receipts Treasurer - Current Taxes Mr. A. Holmberg - Rds, 18 x 400 pipe Jim Shellswell - Bldg. Permits Cathy Riffer - Day Camp Registration Carole Ayerst Wages, Arena May & June Treasurer Curr - 12,000 Arr - 10,000 434.00 363.00 914.00 235.00 10.00 64.50 655.00 264.00 177,000.00 1. 99 26.00 28.00 1,628.00 752.00 27,000.00 100.00 1. 00 1,606.00 9.17 240.00 21. 00 240.00 1,877.33 384.00 80.00 88.00 27.20 30.00 666.00 18,000.00 233.62 771. 00 20.00 2,930.84 22,000.00 $282,457.15 On motion of Drury and Halfacre, receipts for the Month of July as presented be accepted as satis- factory. Mr. Allan K. McLean, M.P.P., Simcoe East was present at 11:00 a.m. and presented a letter from the Solicitor General, dated July 25, 1983 enclosing a cheque in the amount of $2,000.00, for the Auto Extrication Program as applied for and now approved for the purchase of equipment for the Rescue Vehicle. On motion of Halfacre and Johnson, that the letter from the Solicitor General and cheque of $2,000. for the Auto Extrication Program for equipment purchased for the Rescue Van, be received and filed for reference. . . . Pg. 215 EIGHTEENTH MEETING - AUGUST 2, 1983 Mr. McLean advised Council that he was available for any enquiries or assistance for related Provincial matters and that he would continue to support and assist the Township in this regard as in the past. Mr. D.S. White, Q.C. Township Solicitor was present at 11:05 a.m. as scheduled on the Agenda, to reVIew several legal matters referred to him by Council. On motion of Drury and Johnson, that Council go into Committee of the Whole at 11:15 a.m. to discuss several legal matters. On motion of Halfacre and McEwen, Council came out of Committee of Whole at 12:13 a.m. Conve of Road Allowance thro lot 16 Conc. 8 Mr. D.S. White, Q.C. presented a draft By-Law to convey the lands and Affidavit for same. This matter was discussed with Mr. White and the following action taken: On motion of Drury and McEwen, that Mr.D.S. White, Solicitor, to make any necessary corrections to draft By-Law and forward same to TransCanada Pipelines prior to the passing of the By-Law at the next regular meeting. Monk Street - Plan 1 in Conc. Council after discussion, left it that the Solicitor to continue to keep Council informed as to the status of research of Monk Street, Plan 1, Conc. 1. Jo-Con Developments The matter of services to be discussed when Ainley & Association Limited will present an Engineers Report prior to meeting with Jo-Con Developments as scheduled at 2:00 p.m. Lot 16, Plan 979, Property of Dr. R.F. Brown The matter of a Building Permit on this property for a garage has been considered following the letter forwarded to Dr. R.F. Brown regarding set backs of the Building started. Letter signed by Planning Administrator and Chief Building Official. On motion of Halfacre and Drury, that the Clerk in consultation with the Township Solicitor to forward a letter as a follow-up of letter from Zoning Administrator and Chief Building Official dated July 21, 1983. The Chief Building Official was present before Council to present his report for the month of July. There were 18 building and 5 plumbing permits issued with a breakdown as follows: 6 residences at a value of 3 accessory buildings at a value of 4 additions at a value of 2 agricultural buildings at a value of 1 commercial addition at a value of 1 alteration at a value of 1 pool at a value of 263,880.00 17,000.00 22,000.00 42,000.00 6,000.00 6,000.00 10,000.00 366,880.00 ~ . . . Pg. 216 EIGHTEENTH MEETING - AUGUST 2, 1983 Money received for permits Value of permits for July 1982 1,523.00 222,880.00 On motion of Halfacre and Drury, written report of Chief Building Official as presented, be re- ceived and filed. Chief Building Official reported on the inspection of Lot 314, Plan 626, and the condition of same. He further advised that he would be forwarding a registered letter to the owner advising that the Building is unsafe. Road Superintendent, Fred Haughton was present at 1:00 p.m. to present his report for work on roads during the month of July and Vouchers 7 to cover same. On motion of Johnson and Drury, Report of Road Superintendent as presented be received and accepted and Treasurer authorized to issue cheques in payment of same to a total of 248,127.89. Presented letters from D.A. Webb, Ministry of Transportation and Communications with respect to Roads on Plan M-20 and Plan 217 and Plan M-191 which had been inspected on July 19, 1983 along with Township Road Supt., and M. Lees of Ainley & Associates. Letter advises that both the Sub- division Roads meet with the Ministry's Minimum Standards and once formal assumption by By-Law has been accomplished, future expenditures would be properly eligible for Subsidy. On motion of McEwen and Drury, letters be received and necessary By-Laws to assume the Subdivision Roads be prepared and presented to next regular meeting of Council. The Planning Administrator was present at 1:30 p.m. to review Planning and Development matters. The following was presented. -Quadrant Developments, request for reduction in Letter of Credit Security in respect to Municipal servIcIng, Plan M-157. Advised of Bank of Montreal's, verbal confirmation of extension of ex- pirty date to August 8, 1984. On motion of Halfacre and Johnson, that correspondence be received and placed on file for considera- tion following receipt of Township Engineers Report and estimates regarding works remaining to be completed on Plan M-157. -Circulation copy of Township of Medonte By-Law 83-12, amending Comprehensive Zoning By-Law 82- 25, and adivsed that the By-Law as circulated would have little or no impact on the Township of Oro. On motion of Johnson and McEwen, that By-Law as received be placed on file with no action taken. On motion of Drury and Halfacre, that Council proceed with By-Law to appoint a Planning Advisory Committee and Committee of Adjustment for the Township of Oro under authority of the new Planning Act. ~ . . . Pg. 217 EIGHTEENTH MEETING - AUGUST 2, 1983 Mr. Ron Robinson of Ainley & Associates was before Council at 1:45 p.m. to present an Engineers Report on Jo-Con Developments, Plan M-66 and presented a written estimate for the completion of services to each member of Council. Mr. D.S. White, Solicitor and Fred Haughton, Rd. Supt., were present as well. On motion of McEwen and Drury, that Council go into Committee of the Whole at 1:48 p.m. to discuss the report with the Engineer and Township Solicitor. On motion of Drury and Johnson, that Council come out of Committee of the Whole at 2:11 p.m. Mr. E. Breda and John Vanderwoort of Jo-Con Developments were present at 2:25 p.m. as arranged for and scheduled on the Agenda, with respect to progress, problems, etc., of Plan M-66. Also present - Rd. Supt. Fred Haughton; Ron Robinson of Ainley & Associates; D.S. White, Township Solicitor; D. Morrow and L. Slonka of Simcoe County District Health Unit and representatives for Residents of Plan M-66. Mr. Davie introduced representatives from S.C.D.H.U. and then related the purpose of invitation and asked the representatives to add their comments and/or recommendation. Mr. Slonka outlined what had been attended to by the S.C.D.H.U. such as an exposure of one Septic Bed, levels were taken. possible remedy of excess water may be result of continuous flow of undergound water stream. This matter could be resolved if builder and developer have sufficient interest along with the installation of the Septic System, review any problems that arise. The Reeve asked Mr. Breda as to poses to do. Reply by Mr. Breda since Township Engineers Report what state the Development is at now and what was that they had been delayed in proceeding had not been available. the Developer pro- with services, Mr. D.S. White, advised that non compliance of the Subdividers Agreement was apparent for Phase I and Phase II with several of the services. Mr. Breda related that all Septic System installations had been made under the supervision of the S.C.D.H.U. and that some paving had been just recently completed on Steele Street. Reeve asked Mr. L. Slonka to respond to the one particular Septic System in question. It would appear opening of this system could help resolve the problem and drainage from the back could assist in accepting some of the excess water. The particular System referred to, being on a lot which apparently, is lower than abutting lots that had received additional fill. It was suggested that the Developers meet with S.C.D.H.U. to discuss this problem. Reeve also asked the Ratepayers of any comments and Mr. Breda suggested to the Ratepayers that he would be prepared to visit the houses of the residents which had complained and were now registering complaints with respect to their homes. Mr. White reviewed suggestion from Mr. E. Breda and advised that it would be appropriate that Mr. Breda inform Oro Council as to proposal of completion of services in 1983 and in 1984. Fol- lowing this letter, the Municipality could establish a position on the development. Alternative- ly should the minimum work not be accomplished, Council could consider cashing in the Letter of Credit. Mr. Breda, in reply to Mr. White, indicated he would put together a letter setting out work to be done for this fall, by the end of September. . . . Pg. 218 EI NTH MEETING - AUGUST 2 1983 Reeve summed up by asking Mr. Breda to meet with Simcoe County District Health Unit to try to resolve the Septic System problem on the property of Mrs. Lue. The problem in the pumphouse was also discussed for which Ron Young was also present to reply to some enquiries. The problem being PCV pipe and connections. On motion of McEwen and Drury, that Mr. D.S. White, Q.C. as result of to days meeting be instruc- ted to forward a letter to Mr. E. Breda and request that he reply in writing as to whether the work outlined in the Township Engineers Report will be completed by September 30th or what portion will be ~ompleted by that date. On motion of Johnson and Drury, that Mr. Breda be requested to advise the Township immediately as to the result of the meeting with the S.C.D.H.U. Fire Chief, Ronald Young and Paul Eenhoorn were present at 3:25 p.m. as requested by Committee of Council with respect to Fire Dispatch Service as proposed with the City of Barrie. Mr. Ron Young presented a written proposal for costs of the new dispatching service proposed which eventually could be established through the City of Barrie Fire Department dispatch service. The written proposal sets out the present cost of telephone system and new proposal. Cost over three year period being estimated at a total of $62,302.50 (1983 - $18,630.00 1984 $33,172.50; 1985 - $10,500.00) including monitors, tower rental, telephone System and dispatch service. The proposal being for one telephone number as Fire call for the whole Township. Written report on file. The presentation was discussed by Council at great length, with each member questioning the dif- ferent items of the proposal and costs, comparing same with the present system for each of the four stations. On motion of Halfacre and Drury that the Report of the Fire Cht~f, of the proposed Fire Dispatch System as presented and discussed be accepted in principle and Fire Chief to further review the resolution of the City of Barrie with the Fire Chief of the Barrie Fire Department, and to con- tinue with further negotiations, before the Township replies to the City of Barrie resolutions, with respect to an Agreement for Fire Dispatch Service. And that the Township Fire Chief to bring in a recommendation of the proposed Fire Number. Also further, that no monitors be ordered until all matters have been satisfactorily established with the City of Barrie Fire Department and agreed to by both Council of the City of Barrie, and the Township of Oro. On motion of Halfacre and Drury, that the Report of the Fire Chairman of the Fire Committee and list of duties of the Fire Cheif and Deputy Fire Chief in the absence of the Chief as presented to Council, be accepted and implemented. Presented correspondence, communications, etc. as follows: -Letter from Norman Emms appreciation of being selected first 'Citizen of the Year' for the Township of Oro. -Huronia Trust Company - Letter of Credit for Kinn Planning Consulting Services Agreement - Ap- plication for re-zoning P5/83. -Association of Municipalities of Ontario (A.M.O) forwarding copies of A.M.O. Reports 83-4 to 83-11 with particular reference to AMO Report No. 83-7 (Response to the Provincial Government Discussion Paper entitled Municipal Cost - Sharing and Unconditional Grants. Also copy of proposed Amendments to A.M.O. Constitution as recommended by the Board of Directors for sub- mission to the 1983 Annual Conference. III"""" . . . Pg. 219 EIGHTEENTH MEETING - AUGUST 2, 1983 -Ontario Humane Society (Orillia Branch) Monthly Report for June 1983. -O.M.E.R.S. Amendment to Regulations under the OMERS Act. -Ministry of Municipal Affairs & Housing - Background Issues July 18th and July 25th, 1983. -Survey Plans 51R-11949; 51R-11953; 51R-11955; 51R-11975. -Canadian Mental Health Association (Ont. Div.) acknowledging receipt of 1983 Grant. -Employment and Immigration Canada - Special Report - June 1983. -Ontario Energy Corporation - Annual Report 1982. -Minister of State - Fitness and Amateur Sport forwarding copy of "Practical Research in Physical Activity". -Mrs. Florence Sharples - Card of appreciation of Certificate and flowers for her 94th birthday. -Niagara Chemical Division of Reichhold Limited. -Industry and Trade Ontario - Ontario Business News. -IBM Canada Ltd - Prices of Typewriters Models 6703 and 6705. -Eight Mile Point Trust & Cottagers Association advising that the new Treasurer IS Mrs. Johanna Pompilio -Oro Township Arena Committee - Minutes of June 21st and June 28th, 1983 meetings and also copy of Arena Minor Sports AuxilIary - Financial Report. -Ontario Hydro - Service Connections progress cards R. Schiele, pt. E 28, Con. 3 - lRl-ll; Leslie McCreesk - Lot 17, Plan 1587 - lRl-11 James Holden - Pt. Lot 28, Con. 3 - lRl-ll. On motion of Johnson and McEwen, correspondence, communications, etc, as presented, be received and placed on file. Presented Inspection and Completion Certificate Form 8, as completed by Tile Drainage Inspector, Delno Jermey for drainage constructed on West Half of Lot 23, Concession 4, by Ivan Clark com- pleting the total project at a total cost of $36,125.62 for which a loan in the amount of $19,200.00 would be eligible according to application approved. The total allocation for the Township of Oro, being the total of 1982 Tile Drainage Expenditure is 3,900.00. Council had approved a loan of $3,900.00 along with additional loan for the balance once further funds become available, on April 5, 1983. Form 8 shows work completed with no apparent defects for a total of $6,500.00 for which a loan of $3,900.00 is eligible. On motion of Drury and Johnson, that the Inspection and Completion Certificate of the Tile Drain- age Inspector be accepted as satisfactory and Treasurer authorized to issue cheque in the amount of $3,880.00 less the portion of the Inspection fee of 20.00, to Ivan Clark, when the Debenture has been purchased by the Province. And further, that a letter to accompany the necessary docu- ments requesting consideration for further allocation to complete a Loan for the balance of the work completed (Balance of Loan being $15,300.00). Drainage work having been satisfactorily performed and Form 8 completed and received, a By-Law to impose Special Annual Drainage Rates upon the land in respect of which money is borrowed under the Tile Drainage Act R.S.O. 1980 C. 500, to construct sub-surface drainage works on such lands and whereas Council has upon application, agreed to lend the owner a total of $3,900.00 being the pro-rated costs of works as shown on Form 8, to be repaid with interest, at the rate of 8% be means of a rate hereinafter imposed by a Rating By-Law as perscribed in Form 11, as presented, be on motion of McEwen and Halfacre introduced and numbered as By-Law No. 1316/83 and read a first time. On motion of Halfacre and Drury that By-Law No. 1316/83 read a first time, be read a second time. On motion of Drury and Johnson, that By-Law No. 1316/83 read a second time, be read a third time. ~ . . . Pg. 220 EIGHTEENTH MEETING - AUGUST 2, 1983 On motion of Johnson and McEwen, By-Law No. 1316/83 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and Clerk to complete and forward Schedule 'A' of the By-Law which sets out annual rates, Offer to Sell Form 9 and Debenture Form 9 and Debenture 4, No. 83-9 in the amount of $3,900.00 which is hereby authorized to be executed by the Reeve and Clerk on behalf of the Corporation of the Township of Oro, along with Form 8 to the Ontario Ministry of Agriculture & Food, Food Land Development Branch, Drainage Section, Queen's Park. Presented letter from Assessment Commissioner, Bruce Fraser, forwarding copy of calculation sheet as calculated and published by the Ministry showing equalized Assessment and equalization factors for 1983 for the Township of Oro, as required under Section 55 of the Assessment Act. The 19B3 Equalization Factor is 4.11 and the Equalized Assessment being 272,718,958. On motion of Drury and Johnson, the 1983 equalized Assessment and Equalization Factor as received and presented, be filed for necessary reference. Presented letter from Clerk of the Committee Legislative Assembly with respect to Applications for Private Bills and review of rules of procedures for same. Letter invites written proposal which should be submitted by September 10th. On motion of McEwen and Halfacre, letter with respect to application for Private Bills be received and reviewed and brief prepared and forwarded should such review indicate a need for comments or proposals. Presented letter from Mrs. Carolyn Stevenson, lot 32, Plan 1310, requesting speed limit sIgns on Glengrove Ave. Copy of letter has been presented to Road Superintendent. On motion of McEwen and Johnson, letter be received and referred to Road Supt., for report and/or action. Presented Notice of Annual Conference of Association of Municipal Tax Collectors of Ontario (OMTCO) to be held September 11-14th in Toronto at the Sheraton Centre Hotel. On motion of Drury and Halfacre, that two members of the Administrative Staff be authorized to attend. Presented a letter from Environment Canada, Water Planning and Management Branch, requesting copy of the Municipality's current rates for water servicing and Statistics on Water Pumpage and population. On motion of McEwen and Johnson, Clerk to prepare report requested and forward same. Presented a letter from Mrs. Carol Harden with respect to use of motorized vehicles, such as dirt bikes in Shelswell Park. On motion Vehicles motorized of McEwen and Drury, that signs are to be posted in Shelswell Park 'No Mortorized are permitted beyond this point' This point meanIng beyond the Parking Area and further, vehicles are allowed In the Parking Area for parking purposes only. On motion of Drury and Halfacre, that a letter of appreciation be forwarded to Allan K. McLean, M.P.P. for his interest in various matters of the Municipality and periodical attendance at Council Meetings for public relation purposes and requests for Provincial assistance the Municipality may have. I,.. . . . ""'l1lI Pg. 221 EIGHTEENTH MEETING AUGUST 2, 1983 Presented a draft By-Law to repeal By-Law No. 919 and amendments thereto with respect to the Oro Planning Board, and to appoint a Planning Advisory Committee subject to the provisions of Section 8 of the Planning Act, 1983, which came into effect August 1, 1983. On motion of Johnson and Drury, that the By-Law introduced be numbered as By-Law No. 1317/83 and read a first time. On motion of Drury and Halfacre, that By-Law No. 1317/83 read a first time, be read a second time. On motion of Halfacre and McEwen, that By-Law No. 1317/83 read a second time, be read a third time. On motion of McEwen and Johnson, that By-Law No. 1317/83 read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Planning Administrator to advise appointees accord- ingly and take such action as is necessary to implement the provisions of the By-Law. Presented a draft By-Law to repeal By-Law No. 1023 and amendments thereto with respect to the Oro Township Committee of Adjustment, and to appoint a Committee of Adjustment subject to the provisions of Sections 43 and 53 of the Planning Act, 1983, and to delegate to that Committee, the authority to grant Consents, subject to approval of Simcoe County By-Law No. 3609 by the Minister of Municipal Affairs & Housing. On motion of McEwen and Halfacre, that the By-Law introduced be numbered as By-Law No. 1318/83 and read a first time. On motion of Halfacre and Drury, that By-Law No. 1318/83, read a first time, be read a second time. On motion of Drury and Johnson, that By-Law No. 1318/83 read a second time, be read a third time. On motion of Johnson and McEwen, that By-Law No. 1318/83 read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Planning Administrator to advise appointees according- ly and take such action as is necessary to implement the provisions of the By-Law. Clerk to for- ward copy of By-Law to Minister of Municipal Affairs & Housing as required under Section 43(2) of the Planning Act, 1983. Presented a draft By-Law to amend By-Law No. 1227/81 and 1300/83 with respect to remuneration and payment of expenses to members of the Oro Planning Advisory Committee and Oro Township Committee of Adjustment. On motion of Drury and Halfacre, that the By-Law introduced be numbered as By-Law No. 1319/83 and read a first time. On motion of Halfacre and McEwen, that By-Law No. 1319/83 read a first time, be read a second time. On motion of McEwen and Johnson, that By-Law No. 1319/83 read a second time, be read a third time. On motion of Johnson and Drury, that By-Law No. 1319/83 read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. ... . . . """'l1lI Pg. 222 EIGHTEENTH MEETING - AUGUST 2, 1983 A draft By-Law with respect to Prohibiting or Regulating within the Township of Oro or within any defined area or areas thereof, making of noises or public nuisances, likely to disturb the inhabitants of the said Township, was again presented for consideration. The By-Law Enforcement Officer was present during the discussion. On motion of Halfacre and McEwen, that the Draft Anti-Noise By-Law be forwarded to the Township Solicitor for legal opinion and comments. Committee Reports Deputy Reeve McEwen reported on the Tour of various Municipal Buildings visited by the Ad Hoc Committee appointed by Council to look into the future of the Administrative Building. On motion of McEwen and Halfacre, that the following accounts be paid: (See next Page) ,.... EI H MEETING - AUGUST 2 1983 . Wages Office 4 wks 22/07/83 WDS " II " II " Park " " " " " Arena 4 wks 24/07/83 Council Month of July By-Law Enf. 4 wks 22/07/83 Day Camp II " II " " COED II " II " " C of A July 1983 Prepaid . Cathy Riffer - Day Camp Supp. Onto Hydro - Street Lights Cathy Riffer - Day Camp Supp. Henry Neufeld - Petty Cash CIBC - Pmt. Loan Hawkins Garage - Day Camp & Bldg. Dept. Ray Cuppage Oro Park Pick Stones Doug Shelswell - Livestock Killed James Pauk - History Comm. OFS Fire Prevention - Park Parts/Labour Canadian Mental Health - 1983 Grant Gary Cook grass cutting - Hawkestone Henry Neufeld - Tax Registration Charges Ontario Hydro - 2nd Quarter St. Lights - HPV Roberta Leigh - Baseball Equip. HPV Coldwater Lumber - Oro Arena Seating Supp. Jack Watson Sports Oro Park Lifesaving Equip. Ivy Lea Farms - Offer to Purch. Agreement Steve Davie 2nd Quarter Exp. Onto Hydro - Norshell Dev. Texaco Bldg. Insp. Car Treasurer of Onto - Tile Drain. 8-07 Mrs. C. Asimi - Day Camp Refund Mrs. D. Drake "" " Joanna McEwen - 2nd Quarter Exp. Allan Johnson _ II " " Robert Drury _ " " II Treas. of Ontario - Registry Fees General Accounts . Bradleys - Off. Supp. BP Oil WDS, Hall CK Sanderson - Town Hall Screens Dyment-Stubley - Office Supp. FJ Reinders Council Pl. NOCA Stuart Keyes - Engineering - Arena Photography by Favaro - History Comm. Robinson Hardware - Arena Supp. Georgian Heavy Equip. WDS Repairs Dwight Taylor - Park Supplies Ainley & Assoc - Pl. Bd. Dep. Accts. Pg. 223 .... 13,845.57 2,089.23 1,110.72 277.09 2,970.52 798.23 4,971.36 1,144.32 266.00 27,473.04 180.04 739.10 17.79 35.00 150,000.00 102.72 60.00 160.00 112.77 512.63 36.75 36.00 14.00 731.41 50.00 2,748.75 330.29 250.00 218.21 36.45 98.50 421.29 105.00 15.00 225.50 270.00 173.57 6.00 157,686.77 12.28 335.93 90.00 156.28 535.00 457.00 190.95 191. 65 1,.372.09 6.21 416.58 ....... . . . ..... Pg. 224 EIGHTEENTH MEETING - AUGUST 2, 1983 General Accounts Con't Georgian Protection - Day Camp Exp. Henry Neufeld - AMCTO, AMO, ETC The Examiner - Re: Council Mtg. United Lumber COED, Park Exp. Oro Agricultural Society - 1983 Grant Todish Office Furn. - Office Furn & Supp. Hitch House - Bldg. Car Lease Ainley & Assoc. - Windfield Engineering Allen Austin - Poultry Killed Stewart Wholesale - Park Supp. Georgian Heavy Equip WDS Repairs Oro Septic Service Oro Park Toilets Ed Robinson - Seating - Oro Arena Barrie Supply - Park Supplies Bell Telephone - Office, WDS, Park PB Leasing - Rental Henry Neufeld - Exp. Office Tour Robinson Hardware Parts & Supp. - WDS Park Shaun Cuppage - Grass Cutting - Park Dyment-Stubley - Park Admission Tickets Bertram Brothers - Supplies - Park Crandle Nelles Grass Cutting Carrie Shellswell - Office Cleaning Barrie Supply - Park - Supp. James Pauk - History Comm. Ron Young - Jo-Con Georgian Heavy Equip WDS Repairs Simcoe Trophies Plaques - Fire Dept. McLellan Disposal - Garb. Contract Hawkins Garage - Day Camp Fuel Oro Septic Service Oro Park Services Cathy Riffer Day Camp Supp. Cathy Riffer Day Camp Supp. 72.00 541.54 6.97 213.99 1,100.00 647.35 236.23 377.27 126.00 15.49 335.41 80.00 5,369.97 130.59 233.26 127.13 84.00 24.11 15.00 95.63 5.35 811. 00 167.75 34.22 19.90 120.00 855.62 530.02 3,880.00 96.81 80.00 8.88 70.00 20,275.46 Fire Accounts 6,525.62 Grand Total 211,960.89 On motion of Johnson and Halfacre, adjourn to meet again on Tuesday, September 6th at 9:00 a.m. and same be advertised in both the Orillia Packet and the Barrie Examiner.