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07 18 1983 Council Minutes . . . Pg. 200 COUNCIL CHAMBERS JULY 18, 1983 SEVENTEENTH MEETING Council met pursuant to adjournment with the following members present: Reeve S. Davie Deputy Reeve J. McEwen Councillor R. Drury Councillor T. Halfacre Councillor A. Johnson Reeve S. Davie opened the meeting at 9:00 a.m. with prayer. Conflict of Interest The minutes of the last regular meeting were on motion of Halfacre and Johnson, confirmed as printed and received. Presented copies of letters forwarded as instructed by Council at the last regular meeting, held on July 4, 1983, as follows: -City of Orillia re: Proposal for Orillia & District Joint Manpower Assessment Incentive Agreement copy to Orillia Economic Task Force - advising Council will attend meeting. -Frederick W. Lee advising that his Quotation for Clear Cutting of Wood at the Township Waste Disposal Site had been accepted and letter to Orval Hutchinson advising him of Quotation accepted (only two quotations received). -Norman E. Shelswell with respect to Water Pump failure (Norshell Developments - Plan M-157) on June 19, 1983 forwarding copy of letter from Ontario Hydro regarding the inadequacy in relation to pumphouse electrical system - requesting same be corrected. Copy of letter and Ontario Hydro letter also forwarded to Skelton, Brumwell & Associates and Hitch House Limited -Ray McCallum regarding complaint about closing of the Main Street of Hawkestone for go-cart race suggesting that the complaint be referred to Trustees, H.P.V. -Brian Flemming -part, west part lot 9, Concession 11 with respect to unopened Road Allowance. -Canadian Mental Health Association (Ontario Division) forwarding Grant for 1983. -David Woronka and Leona Appleby, extending Council's appreciation for successful Canada Day Program and requesting same be conveyed to all members of the Committee and those who assisted in the preparation of the program. --Lorenz Mascioli forwarding Certificate of Recognition and appreciation for submitting the Township Motto which had been selected with one Modification. -Letters to each student who submitted a Motto extending Council's appreciation for the submission of a Motto and interest (10 letters forwarded) On motion of Drury and McEwen, copies of letters as presented and forwarded be received as satis- factory and ordered placed on file for reference. Presented letter from D.S. White, Q.C. with regard to Barrie Annexation of Vespra lands, advising he has reviewed the documents and it appears that the Township of Oro is not affected in any way by the Annexation Order. Also enclosing copy of letter from Solicitor for City of Barrie. On motion of halfacre and Johnson, letter and copy of letter enclosed be received and filed. ~ . . . Pg. 201 SEVENTEENTH MEETING - JULY 18, 1983 Re-presented copy of letter to Kenneth Carson, who had objected to the application for conversion of Part Lot 22, Concession 14, rezoning from Shoreline Residential to General Residential, accord- ing to By-Law No. 1272/82. No response having been received from Mr. Kenneth Carson. On motion of Halfacre and McEwen, that a copy of the By-Law 1272/82 and objection to conversion application received and supporting letters be forwarded to the Ontario Municipal Board along with covering letter. Re-presented copy of letter to Hitch House Limited with respect to Sales Office on Park lands of Plan M-118. Clerk advised that to date no reply has been received to confirm whether the Sales Office will be used in 1983 or whether it will be removed. On motion of Johnson and Halfacre, that this matter be held In abeyance until further correspon- dence is received. Presented letter from the Office of the Fire Marshal advising that the Application for Provincial Auto Extrication Grant as applied for by the Township of Oro on March 24, 1983 by forwarding proof of purchase of Auto Extrication Equipment has been approved and a cheque in the amount of $2,000.00 will be forthcoming from the Solicitor General in the near future. On motion of McEwen and Halfacre, letter advising that the grant for the purchase of Auto Extri- cation Equipment has been approved be received and cheque, when recieved, be creditied to Fire Account and the Fire Chief to be advised accordingly. Presented letter from City of Orillia to confirm dinner meeting with the City Airport Committee and members of Oro Council on July 20, 1983. On motion of Johnson and Halfacre, letter be received and as advised, Members of Council and Clerk to attend. Recommendations of Committee of Council Orillia & District Joint Manpower Assessment Incentive Agreement 1) On motion of Drury and McEwen, a Draft By-Law as presented, be passed later at this meeting under By-Laws as scheduled to authorize the entering into an Agreement. 2) Town Hall Renovations: It was left that Deputy Reeve McEwen and another member of Council meet with a Contractor to evaluate repairs needed, after which quotations are to be called for the work. 3) Oro & District Lions Club On motion of McEwen and Drury, that Oro Township Council encourage the Lions to proceed with their proposal for a lighted Ball Diamond and possible future extended sports facility on their preferred site (provided preliminary engineering deem it feasible)north of the present community arena. Oro Township Council will be involved in this project under the following conditions: a) Council will not levy for the purchase of any land for this facility. b) This project will proceed as an Oro Lions Project. c) Council agrees to maintain and operate this facility. Upon a mutually agreed state of comple- tion (a condition, not a date) d) Council agrees to be actively involved in the preliminary planning and engineering on a cost sharing formula to be negotiated. . . . Pg. 202 SEVENTEENTH MEETING JULY 18, 1983 e) That the present steering and development committee continue to exist. f) Council agrees to process the necessary Wintario Grant Application and provide administra- tive expertise and liason with the Ministry of Tourism & Recreation. g) Any ncessary zoning changes will be assumed by the Municipality. 4) Bi-Centennial Projects for 1984 This matter to be further considered by the Committee and recommendations be presented to Council. 5) Secretarial Desks On motion of Drury and Halfacre, that Oro Council authorize the purchase of two Secretarial desks for the Office. 6) Jarratt Community Hall On motion of McEwen and Johnson, that the Insurance Premium for the Jarratt Community Hall, to be covered under the Township Policy, be paid when received and the Jarratt Community Hall be billed for the amount of the Premium. 7) Arena Seating On motion of McEwen and Drury, thst the accounts received for the cost of the Arena Seating be paid by the Township, except for the paint which Oro Township Arena Committee are to pay directly and that any donations received for the Arena Seating are to be made out to the Township of Oro. 8) Plaques for Minor Hockey On motion of Drury and Halfacre, that the plaques authorized by Council in recognition of the achievements of the Oro Villineuve Bantam Hockey Team and Oro Partridge Tractor Juvenille Hockey Team for winning the All Ontario Championship be turned over to the respective Coaches to present same to the players. 9) Arena Managers Certificate On motion of Drury and McEwen, that the Arena Manager's Certificate issued by the Ministry of Tourism and Recreation to Cecil Phillips be presented to him by the Oro Township Community Arena Committee at their next regular meeting to be held on July 19, 1983. 10) Conveyance of Road Allowance Lot 9, Conc. 11 On motion of Johnson and Drury, that Brian Flemming be advised that he have the said portion of road allowance surveyed at his cost and present same to Council in order that the Deed, necessary 8y-Law and supporting documents may be prepared by the Township Solicitor, also at his cost. ,.... . . . Pg. 203 SEVENTEENTH MEETING - JULY 18, 1983 Presented Correspondence, Communications, etc., as follows: -Minister, Ministry of the Environment (1) Blueprint for Waste Management (2) Minister's Remarks, (3) Copy of Env. Proto Act (May 1983). -Family & Children's Services of Simcoe -Copy of letter from By-Law Enforcement -Employment Development Branch - change -Orillia Public Library Board - Minutes to the meeting. -Ministry of Municipal Affairs & Housing - Background issues July 4/83 & July 11/83. -Ontario Parks Association - Letter from the City of Sudbury forwarding package for the Annual Conference (1) Program Brochure (2) Program Overview (3) Hotel Registration Information (4) Delegate Registration Sheet and copy of minutes of meeting held March 10/83. -Ministry of Municipal Affairs & Housing - Municipal Advisory Publication issued by the Ministry "Sick Leave Credit Plans under the Municipal Act" -Ontario Humane Society - Monthly Report for June from the Barrie Branch. -Orillia & District Chamber of Commerce re: Oktoberfest to be held September 29,30 and October 1, 1983. -Report for 1982 from International Joint Commission. -Survey Plan 51R-11930 - showing widening of County Road No. 27. -Allied chemical - Brochure outlining problems for gravel roads and dust control. -Tourism Ontario Inc. - Recommended Accommodations in Ontario. -Marshall Industries Ltd., - Park and Recreation furniture Brochure. -Toronto Stamp - 1983 Catalogue. -Emergency Planning Canada - Publication. -Ontario Parks Association - Green Sward, June Issue. -Ministry of Natural Resources re: Subscription to Ontario Resources Magazine "Landmarks" -Newsletter of the Ontario Centre for Microelectronics. County re: Use of Park for Children's Picnic. to Mr. Bruce Moodie re: Lot 8, Plan 1452, Conc. of address. of meeting report and 14. enclosing correspondnece presented On motion of McEwen and Halfacre, correspondence, communications, etc., as presented be received and filed. By-Law Enforcement Officer, William Ormerod was present at 10:15 a.m. with respect to varIOUS matters he had attended to, according to complaints received and followed through: a) Goats running at large - damaging neighbours corn crop. b) Trailers and tents on vacant lots - Bass Lake and Lake Simcoe - this matter was discussed at great length. The By-Law Enforcement Officer brought up the matter of an Anti-Noise By-Law. On motion of Halfacre an McEwen, that the By-Law Enforcement Officer to bring In a report with respect to an anti-noise By-Law, Trailer & Tents and amendment to By-Law to regulate and control animals running at large by updating the present By-Law No. 842. Presented letter from Secretariat for Social Development advising that the Government of Ontario had proclaimed Mayas Family Unity Month and that June 19th to June 25th had been proclaimed as Senior Citizen's Week and forwarding a questionnaire to be completed with respect to involve- ment in the two events. On motion of Drury and Halfacre, letter and questionnaire be received ane that the questionnaire be completed and returned. II""""" . . . Pg. 204 SEVENTEENTH MEETING - JULY 18, 1983 Presented from Ontario Good Roads Association letter with respect to Grader Operating Upgrading Programme for a four day course to be held September 12th to September 15th, 1983 at Sheridan College Heavy Equipment at Milton Campus. And Registration Form for same. On motion of Johnson and Drury, letter and Registration Form be received and Road Supt., & Road Committee to advise as to attendance of a Road Employee. Presented letter from Office of Energy Co-Ordinator enclosing extract of minutes of the Council of the City of Toronto of May 30, 1983, requesting same be presented to a meeting of Council. On motion of McEwen and Halfacre, letter be received with no action taken, since A.M.O. has already taken action in this regard by recommending a reoslution which will be presented to the A.M.O. Annual Conference in August. The matter of updating the Tourist Camp Ground By-Law was discussed and it was resolved that prior to proceeding with the By-Law, Tourist Campground operators be sent a copy of the draft By-Law according to the following resolution. On motion of Johnson and Halfacre, that a copy of the draft By-Law for Tourist Campgrounds be forwarded to the four Touist Campground operators within the Township for review prior to passing the By-Law. A draft By-Law to authorize the entering into an Agreement with the Orillia & District Joint Manpower Assessment Incentive Committee was presented for further consideration. Prior to the passing of the 8y-Law the appointment of representatives on this Committee was given due considera- tion with the following action taken: On motion of Johnson and Halfacre, that Deputy Reeve McEwen and John Vokes be the representa- tives from the Township of Oro and that Councillor Allan Johnson and one other member to be named, be the alternative representatives in Schedule "A" of the By-Law. And further, that Schedule "A" to the By-Law be amended from time to time as required. On motion of Johnson and Drury, that a By-Law to authorize the entering into an Intergovern- mental Agreement be introduced and numbered as By-Law No. 1312/83 and read a first time. On motion of Drury and Halfacre, By-Law No. 1312/83 read a first time, be read a second time. On motion of Halfacre and McEwen, By-Law 1312/83 read a second time, be read a third time. On motion of McEwen and Johnson, By-Law 1312/83 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and a copy of same be forwarded to Chairman of the Economic Task Force in Orillia. Planning & Development The Planning Administrator was present to reVIew planning and development matters. The following was presented: -Committee of Adjustment, Notices of Hearing; B9/83 Pedlingham, B11/83 Davie. -Ainley & Associates, correspondence to Bayfarm Developments Engineers requiring revisions to engineering plans, File 43T-79020. -Letter to Bank of Montreal, requesting confirmation of extension of Quadrant Developments, Letter of Credit, Plan M-157. -Letter to Quadrant Developments advising of address of Township's Engineers and requirements prior to completion of development. On motion of Halfacre and Drury, that correspondence as presented be palced on file. II"""'" . . . Pg. 205 H MEETING - JULY 18 1983 Presented a draft Subdivider's Agreement for the Langman subdivision on part of Lots 5 & 6, Concession 14, File 43T-81011. On motion of Drury and Johnson, that the draft Agreement be forwarded to Solicitors, Esten for review and comment prior to consideration for execution by the Township. Stewart, Presented a By-Law to rezone part of the east half of lot 10, Concession 10, from 'A-Agriculture' to 'RE-Estate Residential', per development application P4/83, and Committee of Adjustment Submission B8/83. On motion of Halfacre and McEwen, that the By-Law introduced be numbered as 1313/83 and read a first time. On motion of McEwen and Johnson, that By-Law No. 1313/83, read a first time, be read a second time. On motion of Johnson and Drury, that By-Law No. 1313/83 read a second time, be read a third time. On motion of Drury and Halfacre, that By-Law No. 1313/83 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Planning Administrator to circulate By-Law as required by the Planning Act. Presented a By-Law to authorize the Reeve and Clerk to execute the Langman Subdivision Agree- ment and all documentation in connection therewith. On motion of Johnson and McEwen, that that the By-Law as introduced be numbered as By-Law No. 1314/83 and read a first time. On motion of McEwen and Halfacre, that By-Law No. 1314/83 read a first time, be read a second time. On motion of Halfacre and Drury, that By-Law No. 1314/83 read a second time, be read a third time. On motion of Drury and Johnson, that By-Law No. 1314/83 read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Reeve and Clerk to execute all documentation pertaining thereto and Planning Administrator to arrange for registration on title and release of the plan for approval, once all conditions of draft approval have been fulfilled. Presented a By-Law to rezone part of the west half of Lots 5 & 6, Concession 14, from 'A-Agricul- ture' to 'CR-Country Residential' and 'OSl-Recreation & Open Space' as per development appli- cation P3/79, File 43T-81011. On motion of Halfacre and Drury, that the By-Law introduced be numbered as 1315/83 and read a first time. On motion of Drury and Johnson, that By-Law No. 1315/83 read a first time, be read a second time. On motion of Johnson and McEwen, that By-Law No. 1315/83 read a second time, be read a third time. On motion of McEwen and Halfacre, that By-Law No. 1315/83 now read a third time, do pass, be engrossed by the CI~rk, signed and sealed by the Reeve. Planning Administrator to circulate By-Law as required by the Planning Act. ~ . . . Pg. 206 SEVENTEENTH MEETING - JULY 18, 1983 Road Superintendent, Fred Haughton was present at 1:00 p.m. to present his report on road program work and remained for the opening of tenders for the Shelswell Bridge on Lakeshore Road in Conc. 7. Road Supt., presented a written report which was handed to each member of Council and discussed. Report on Road File. Clerk advised that a tender call for the widening of Shelswell Bridge had been advertised by Ainley & Associates Limited in both the Orillia & Barrie local papers and the Daily Commercial News. Tenders to close at noon July 18, 1983. In response to the tender call five (5) tenders had been received, as follows: Maple Engineering & Constr. Co. Ltd., P.O. Box 278 Brampton, Ontario L6V 2L1 46,469.00 Marshall Wild Limited 77,040.80 Arnott Constr. Ltd., Collingwood, Ontario 66,698.90 R.E. Brohm Norland, Ontario 65,828.00 W.G. Kelly Constr. Ltd., RR # 5 Seaforth, Ontario NOK 1WO 69,825.00 On motion of Johnson and Drury, that the tender of Maple engineering & Construction Co. Ltd., for Contract No. 82037, being the Shelswell Bridge on Lakeshore Road according to tender speci- fications be accepted, as the low Tender, for a total of $46,469.00 (est. cost of material $20,000 and est. labour of $26,469.00) Work to commence according to tender specifications. And that the Township Engineers to advise successful tender bid and all other firms that tendered, and return their tender cheques. Mr. Ron Robinson of Ainley & Asosciates was present at 1:30 p.m. to discuss several Engineering matters with Council. On motion of Drury and Halfacre, go into Committee of the Whole at 1:38 p.m. with respect to report from the Township Engineer. On motion of Drury and Johnson, Council come out of Committee of the Whole at 1:55 p.m. Black Forest Estates work completed satisfactory to date. Langman Sub. - Subdividers Agreement pretty well complete. Windfield Estates - work on road between Conc. 4 & 5, started. Bayfarm Dev. need further information with respect to Water System and Pump House Standards. III""'" . . . Pg. 207 SEVENTEENTH MEETING - JULY 18, 1983 On motion of Halfacre and Johnson, that the Township Engineers authorized to prepare typical design standards for Water System, Pump House and roads for subdivisions for a cost of approxi- mately $300.00. Mr. James Langman was present at 2:15 p.m. with respect to his development. Mr. Langman brought up several matters, namely: 1) seeding of the shoulders and ditch inverts. and rip rap and gabion in steeper sloped ditches. Mr. Ron Robinson remained for the discussion with Mr. Langman and it was left that the Subdividers Agreement would permit the seeding of the ditches, provided the seeding was suitably established prior to assumption of the Road according to the following resolution: On motion of McEwen and Drury, that Mr. Langman be permitted to seed the ditches in place of sodding and he be authorized to use field stone for the rip rap in steeper ditches. Seeded grass to be well established prior to assumption of the Road. Mr. J. Treloar and Mrs. Penny Treloar were present at 2:45 p.m. to discuss with Council certain conditions of the Committee of Adjustment on severance approved conditionally. On motion of Drury and Johnson, Council go into Committee of the Whole at 2:47 p.m. to discuss the matter with Mr. & Mrs. Treloar. On motion of Halfacre and McEwen, Council come out of Committee of the Whole at 3:17 p.m. After further consideration the following resolution was passed. On motion of Halfacre and McEwen, that Oro Council are of the opinion that the road between lot 1 and Block 'A' of Plan 1441 and line 10, be brought up to standard by the owner of the lots severed by the Committee of Adjustment, conditionally. The Road Supt., had presented a report earlier which included the completion of the Probation period for Keith Mathieson and recommendation for re-classification and other road matters. On motion of Drury and Johnson, that Keith Mathieson, Working Foreman having completed his 6 months probation period satisfactorily, on recommendation of the Road Committee and Road Supt., be revised from Classification 4-1 to 5-1 and By-Law No. 1295/83 be amended accordingly effec- tive June 30, 1983. On motion of McEwen and Johnson, that the necessary agreements for road widening for construc- tion purposes on the Lakeshore Road and 15/16 Side Road be prepared and documents be presented to property owners for signature and subsequent deeds be prepared as required. Mr. D.S. White, Q.C. of Stewart, Esten was present at 3:40 p.m. according to appointment on the Agenda, with respect to several items requested by Council as follows: 1) Road Allowance between Concession 6 & 7, in lot 10. b) Monk Street - Plan 1 in Concession 1. c) Spencer Vernon property - Lot 10, Concession 7. d) By-Law to provide for the licensing, regulating and governIng of taxi cabs, etc. e) Jo-Con Developments Subdivision. ~ . . . Pg. 208 SEVENTEENTH MEETING - JULY 18, 19B3 1) Monk Street, Plan 1, Conc. 1 - Mr. D.S. White began by explaining the search on this plan as requested by Council, in particular the Monk Street enquiry received by Council. On motion of McEwen and Drury, the Township Solicitor be instructed to write Mr. H. Monteith with respect to status of Mon~tas presently claimed by Mr. H. Monteith. 2) Draft Taxi By-Law. On motion of Johnson and Drury, that Mr. D.S. White be requested to draft a simplified By-Law once the Township receive a deposit of $200.00 from Mr. Allan Wayne to provide Council with assurance that he is still prepared to proceed with a taxi business. 3) Spencer Vernon Property Lot 10, Conc. 7 On motion of McEwen and Halfacre, the Solicitor be requested to prepare the matter of registering a declaration along with the Board Order on title of Lot 10, Conc. 7 4) Mr. White advised that no further request had been received from the Solicitor for the pur- chaser of Lots 6 & 7, In Conc. 10, accordingly the matter was left in abeyance for the present. 5) Jo-Con Developments. Mr. D.S. White suggested that Council give warning to Jo-Con Develop- ments that should the requirements of completion of Roads according to the Subdividers Agreement, including all necessary lot grading, ditching, not be carried out, Council could, as an alterna- tive, give consideration to cashing the letter of credit to complete the unfinished work. Presented correspondence from the Plans Administration Branch, Ministry of Municipal Affairs & Housing, dated 1983.07.14, forwarding the Ministry's post circulation comment and proposed modification to Amendment No. 15 to the Official Plan of the Oro Planning Area, requesting Council's agreement to the proposed modifications by resolution. On motion of Halfacre and Drury, that Council concur with items 1 through 6 and items 8 through 11, each inclusive, of the Ministry of Municipal Affairs & Housing's proposed modifications to Amendment No. 15 to the Official Plan of the Oro Planning Area, as forwarded by letter dated 1983.07.14 from the Plans Adminsitration Branch. Council further request the Minister of Municipal Affairs & Housing to approve of all of proposed Amendment No. 15 to the Official Plan, as thus modified, save and except Section 2.41 of the proposed Amendment, Item 5.8.5, pertain- ing to severance policies applicable to the areas designated 'Agriculture', which Council request the Minister to defer approval of, pending further discussion of this matter with the Minister of Agriculture & Food. Presented report of Live Stock Valuer on his attendance at Lot 19 & 20, Concession 9 to investi- gate the killing of Goslings, Turkeys and Roosters, on July 16, 1983. Poultry owned by Allan Austin. Live Stock Valuer estimates the loss at $126.00. On motion of McEwen and Drury, the report of the Live Stock Valuer be received and Council author- ize the payment of $126.00 upon the owner taking the necessary declaration that the Poultry had been killed by dog or dogs other than his/her own dogs, and that the Poultry killed had a total weight of 50 pounds or over. . . . Pg. 209 SEVENTEENTH MEETING - JULY 18, 1983 Presented letter and Certificate of Compliance from Ministry of the Environment as issued to Gordon Thomas Wagar on E~ Lot 6, Concession 6 Township of Oro. On motion of McEwen and Drury, that the letter and Certificate be received and filed for refer- ance. Presented letter from Henry J. Verstraten forwarding invoice of cost of material for goal post at the soccer field in Guthrie, requesting the Township accept payment for same. On motion of McEwen and Johnson, that Mr. Verstraten and Mr. Rodney Raikes submit an explanation of the expenditure for replacement of goal post to the extent of $115.56 without obtaining authorization of Council for such expenditure in anticipation that Oro Council would assume the expenditure. On motion of Drury and Johnson, adjourn to meet agaIn on Tuesday, August 2, 1983 at 9:00 a.m. and that the meeting be advertised.