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04 18 1983 Council Minutes . . . Pg. 126 COUNCIL CHAMBERS APRIL 18, 1983 ELEVENTH MEETING Council met pursuant to adjournment with the following members present: Reeve S. Davie Deputy Reeve J. McEwen Councillor T. Halfacre Councillor R. Drury Councillor A. Johnson Reeve S. Davie in the chair, opened the meeting with prayer at 9:00 a.m. The minutes of the last regular meeting of April 5, 1983 were on motion of Johnson and Drury, confirmed as printed and received. Presented copies of letters forwarded from the last regular meeting to: -Trustees, Hawkestone Police Village - Trustees Levy for 19B3 and advising of Agreement of Council to reduce the General Mill Rate to ratepayers of the Police Village as provided for under Section 338(1) of the Municipal Act. -Drainage Co-Ordinator, Food Land Development Branch, Ministry of Agriculture and Food, re: appli- cation for Tile Drainage Loan by Ivan Clark, forwarding copy of same and requesting considera- tion for increase in Tile Drainage Loan Allocation for 1983. -Department of Fisheries and Oceans, Small Craft Harbours, forwarded at Hawkestone, Carthew Bay and Shanty Bay and advising of no report -N.V.C.A. forwarding the 1983 Levy of $4,914.09 less discount of 12% of $4,324.00. -Allan G. Cook Ltd., -Township of Orillia way to Bass Lake. -Ministry of Municipal Affairs & Housing re: MUnicipal Accounting Package and application of grant for same and letter of reply from Orillia Branch of M.M.A.H. -H. Trainor re: By-Law NO. 1285/82 and booking of Guthrie Hall. -Lloyd Fletcher, representative S.C.B.E., for the Township of Oro requesting he attend next Com- mittee of Council meeting. -His Worship, Mayor Gerald Parisien, President, A.M.O. Council's comments on Discussion Paper on Municipal Cost Sharing and Unconditional Grants. -J.N. Hughes, Chairman, Burgess Graham Securities Ltd., re: Debentures and confirmation of tele- phone conversation regarding same. -Mrs. Carol Alderdice with respect to Drainage - line 2 at lots 26 & 27, Conc. 3. -Mr. Kenneth Carson re: Objection to an application for conversion from Shoreline Residential (SR) to General Residential (RG) as applied for by owner of pt. lot 22, Conc. 14. -Mrs. Eleanor Laity, Trustee, Block "C", Plan 875 in response to request that the Township assume Block "C" and copies of letter from owner of lot 37, Plan 875, who is interested in purchasing Blcok IIC". -Copy of Public Notice as it is to appear in the nominations from Township of Oro Ratepayers for -Fund Raising Chairman re: grant to Central East further information. -Secretary-Treasurer, Oro Agricultural Society re: Display by South Lake Simcoe Conservation Authority. -Frank Cowan Insurance forwarded copy resolution as requested for purposes of Contractual Lia- bility Extension to Non-Owned Auto Policy. -B.S. Onyschuk, Q.C. Solicitor - forwarding account for Street Lights Plan M-157. -Skelton, Brumwell & Assoc forwarding account for Street Lights - Plan M-191 (Black Forest Estates) 1983 fees for Lease of Wharves from Wharf Masters in 1982. leaving a cheque for total re: MTC Contract 82-54 and Wayside Pit on Lot 22, Conc. 11, Twp. of Oro. re: Speed Limit and signs for same on Townline Oro/Orillia from NO. 12 High- Barrie Examiner and Orillia Packet inviting Citizen of the Year for 1982. Regional Games for Physically Disabled, requesting ~ . . . ....... Pg. 127 ELEVENTH MEETING APRIL 18, 1983 On motion of McEwen and Halfacre, that copies of letters as presented and forwarded, accepted as satisfactory and be placed on file. Presented letter to City of Barrie requesting initial cost and annual costs for consideration of establishing a Dispatch Fire Alarm System through the City's Fire Department and copy of let- ter to Vespra and Medonte Township as an inquiry whether the Municipalities would be interested in a joint venture to establish a Dispatch Fire Alarm System. Also reply from City of Barrie to Township letter of March 8th, advising that the Council of the City of Barrie have authorized their Fire Chief to meet with Officials of the Township to review the possibility of establishing a Central Dispatch System in conjunction with the City of Barrie Fire Department and the Township of Essa. The Township of Essa having earlier applied to the City for such service. On motion of Halfacre and Drury, that copy of letter to City of Barrie requesting estimated costs and letter from City of Barrie advising that Barrie City Council have authorized the City Fire Chief to meet with Township Officials to review the possibility of establishing a Central Dis- patch System, be received as well as copy of letter to the Township of Vespra and Medonte request- ing they advise whether their respective Municipalities would be interested in such a service along with the Township of Oro. Presented letter from Ministry of Tourism and Recreation with r"espect to application for a grant for an Ice Resurfacer for the Oro Township Arena, which had been approved by the Minister for an amount of $1,150.00. Letter now requests a report of the completion of the project as a post project report and advising that acceptance of the grant requires adherence to the regulations governing Wintario grants applicable to the project. On motion of McEwen and Halfacre, letter be received and Clerk to complete the post Project Report as requested. Presented letter from Executive Vice President of the Ontario Humane Society, further to letter of January 3, 1983, requesting an increase of per capita fee by 6%. Letter requests that Council give further reconsideration to their decision to delay approval for an increase by recognizing the modest request for increase. On motion of Halfacre and McEwen, that Oro Council after further consideration and review of re- sults of the additional efforts made by the Society and assistance of the Township By-Law Enforce- ment Officer, are prepared to grant an increase of the per capita fee by 6% to $2.23 per capita for 1983, retroactive to January 1, 1983. Motion carried unanimously. Presented letter from Mrs. Susan Grant, Secretary, Jarratt Community Hall Board with respect to request for assistance under Oro Rehab '83 Program and also fill material for parking lot area at the Jarratt Community Hall. On motion of McEwen and Drury, that Oro Council are prepared to authorize the fill material and/or gravel for the Jarratt Community Hall grounds, provided that the trucking of same remain the res- ponsibility of the Jarratt Community Hall Committee. And, further that arrangements for the Oro Rehab '83 program be made through the Township Office. Committee of Council Recommendations On motion of Johnson and Halfacre, that the matter of consideration of Township Engineers be re- ferred to first meeting of Council in May 1983. J . . . ~ Pg. 128 ELEVENTH MEETING - APRIL 18, 1983 Townshi Insurance On motion of Drury and McEwen, as recommended by Committee of Council at a meeting held on April 13, 1983, the Township Insurance Agent be advised that the Insurance Policy as presented to a meeting of Oro Council, for 1983, be accepted with the following changes - increase in excess of Tax Funds by $1,000.00 update Automobile Fleet to present vehicles and the Fidelity Bond be increased. And further, that the inclusion of Community Halls in the total Insurance Policy is under consideration and that once the various Community Halls have advised of the coverage for the respective Halls and when insurance on same expires, further action will be taken. s & Recreation Committee On motion of McEwen and Drury, that a letter be forwarded to Mr. Edward Robinson and request that he meet with Mr. William Staines of the Oro Township Community Arena Committee to prepare plans for the wood seating in the Arena in order to proceed with the construction of same. Fire & Building On motion of Halfacre and Drury, that as recommended by Committee of Council the Chief Building Official attend the National Home Show. On motion of Halfacre and Johnson, that further to Council attending at the Site of the request from Danilo Zamperion to purchase Block liB", Plan 1488 and Simcoe Crescent of Plan 626, should this Road Allowance be closed, to add to his property, namely lot 209, Plan 626, Clerk to advise Mr. Zamperion that letters are to be forwarded to all owners abuttin9 both Simcoe Crescent and Block "0", before any further action is taken in this regard. Owners of lots 9,12 and 13 of Plan 1488 be notified. Presented Correspondence, Communications, etc., as follows: -Simcoe County Board of Education advising that the Simcoe County Board will give final considera- tion to the 1983 Budget and inviting representatives from the Municipality to attend and obtain a copy of the information at the conclusion of the Meeting. -Barrie and District Association for the Mentally Retarded acknowledging receipt of Annual Grant of $500.00 in 1983 for the 5 residents from the Township of Oro attending the Program. -D.S. White, Q.C. - Solicitor with the firm of Stewart, Esten - forwarding copy of memorandum outlining the changes of the New Planning ACt. -Ministry of Municipal Affairs & Housing forwarding information sheet on the LIne Fence Act. -Lottery License NO. 370257 issued to Shanty Bay Ladies Ball Club. -Boys, Seagram & Rowe - enquiry regarding Road Allowance shown on Plan 626, by Plan 1488 and closing of said Road Allowance by Judges Order, requesting ing the position of Road shown on Plan 626, being part of the said lot 122, of Clerk's reply. -M.T.C. Memorandum - Compensation Rate for -The Liquor License Board of Ontario copy Restaurant of Hearing to be held on May 3, copies having been distributed to Township and Fire Chief. -B.P. Canada, advising of the transition -Oro Township Arena Manager- Ice Rentals -Ministry of Municipal Affairs & Housing now superimposed information regard- Plan 1488 and copy Private vehicles used on Ontario Government Business. of letter to Solicitor for purchaser of River Garden 1983 to consider the application for Liqour License- Chief Building Official, Planning Administrator to Petro Canada identification being made gradually. from March 20th to April 2, 1983. _ Issue of Background, March 14,21,28th and April 4th. . . . Pg. 129 ELEVENTH MEETING - APRIL 18, 1983 -Ministry of Natural Resources - District Release re: Waterfowl Viewing Day - Sunday, April 17th and Tiny Marsh Provincial Wildlife Area. -Kenneth Penrose - inquiry and application for Part time work. -Ontario Tourism News - March/April 1983. -Publication The Forest Scene, Vol. 14, No.1, March 1983. -Ministry of Industry & Trade Ontario - Ontario Business News of March, 1983. -Ontario Humane Society - Monthly Report for March - Barrie Branch. -Wally's Men's Shop to Municipalities in County of Simcoe re: Blazers. -Ministry of Energy - Publication 'Network" Vol. 3, No.4, April/83. -Copy of Contract for Roller Skating at Oro Township Community Arena. -AMO - Notice of Director's Meeting and Bulletin. -OSUM - Notice of Annual Meeting, May 5th-7th, 1983. -Ministry of Consumer & Commercial Relations - Advising of partial refund for 1982 Provincial Lottery License fees, for Lions Club. On motion of Johnson and McEwen, correspondence and communications as presented be received and filed for reference. Presented letter from Solicitors, Russell,Waite,Christie & Miller, enclosing Land Titles Applica- tion by James & Ruth Langman, to register part of their lands under the Land Titles Act. In order to expedite the Land Titles Application, letter asks for signature of the enclosed Consent and Waiver of Notice if there is no dispute over the boundaries of the land between the Township property and the subject lands. Also in addition to execution of the Consent and Waiver of Notice, it is also required that the plan itself be signed by the Corporation and date of signing placed on the plan. On motion of Halfacre and Johnson, that the Reeve and Clerk be authorized to sign the Consent and Waiver Notice and Plan of the property to be registered under the Land Titles Act. Presented letter from Mr. & Mrs. A. Merdjanian, who have recently purchased lot 29, Plan 626 and after purchase became aware of Promenade between their property and Lake Simcoe. Letter also re- quests permission to construct a boat house in front of their property at Lake Simcoe, which would be on the Lakeshore Promenade of Plan 626. On motion of Halfacre and McEwen, that Clerk reply and advise permission to erect a Boat House on the Promenade cannot be granted since the said boat house would be situated on public property and therefore not meet requirements of Township By-Laws for a Building Permit. Presented letter from Ministry of Tourism and Recreation forwarding 1982 Statement and Application for 1983 Recreation Grant - Regulation 200 Grant and instructions for completing the Grant appli- cation, which must be completed by June 30, 1983. On motion of Halfacre and Drury, that the Clerk be authorized to complete the application for Regulation 200 Grant. Presented from Deputy Minister, Ministry of Municipal Affairs & Housing, Newsletter - Building Code Amendments and Rulings. On motion of Drury and Johnson, Newsletter and Building Code Rulings be received and filed for reference. . . . Pg. 130 ELEVENTH MEETING - APRIL 18, 1983 Presented letter from Ontario Hydro, Assessment & Taxation Officer, advising that Ontario Hydro has purchased part of lots 22 and 23, Conc. 8, Township of Oro as shown on Plan 51R-II012 Parts 1 & 2, Ontario Hydro are prepared to recommend payment of taxes on the said property for 1983 (Land & Buildings) upon receipt of statement and Mill Rates used to arrive at the taxes. On motion of Johnson and McEwen, that Clerk to forward the tax notice once the 1983 Mill Rates have been set after the Assessment Office have apportioned the Assessment. Presented letter from Nottawasaga Valley Conservation Authority advising of an appeal by the City of Barrie of the 1983 General Levy Apportionment under Section 26(6) of the Conservation Authori- ties Act, R.S.O. 1980, Chapter 85. Letter requests comments from the Township of Oro, whether they concur with partial application of the Municipality Assessment using only the assessment of the properties in the Watershed. In this case would request list of all properties and assess- ments of each, which would be required to be updated annually. On motion of McEwen and Drury, letter be received and N.V.C.A. be advised that the Council of the Township of Oro do not concur with the City of Barrie Appeal and accordingly are not pre- pared to proceed to prepare the information requested of supplying list of properties within the Watershed and respective Assessments for same. Presented letter from County of Simcoe, Development Dept., forwarding Ontario Building Official Association Inc., with respect to Building Officials and Building Inspectors of Simcoe County and District Chapter regular meetings. Letter is a request to authorize the Chief Building Official to attend all meetings, which would save authority for attendance each time. On motion of Halfacre and Drury, that the Chief Building Official of the Township of Oro be author- ized to attend all meetings of the Simcoe County and District Chapter of Building Officials and Building Inspectors. Presented letter from Forest Home Industrial Park Association with respect to proposed Orillia- Barrie Municipal Airport. On motion of McEwen and Halfacre, that the letter be received and filed for the present. Presented letter from Orillia Economic Task Force with regard to Orillia and District Joint Man- power Assessment and Planning Committee Meeting to be held on Thursday, April 28, 1983. On motion of Halfacre and Drury, that the letters be received and filed and that the Reeve and a member of Council to attend the meeting. Reeve Davie presented a copy of the Ice Time used by the Township of Oro organizations or residents. On motion of Halfacre and Drury, schedule of Ice Time at the Barrie Arena from the Township of Oro be filed for reference. Presented a letter from Frank Cowan Company Limited with respect to Liability Seminar to be held at the Sheba Shrine Club in Barrie on May 12, 1983 from 2p.m. to 4p.m.. Letter requests reply as to attendance by Township of Oro. On motion of Johnson and McEwen, that the Clerk-Treasurer be authorized to attend. . . . Pg. 131 ELEVENTH MEETING - APRIL 18, 1983 Presented letter from Joint Study Conference of the Ontario Association of Property Standards Officers, and Ontario Building Officials Association requesting the CBO attend a Workshop Con- ference. On motion of Halfacre and Drury, that the CBO be authorized to attend the Workshop and costs in- curred be paid by the Township. The matter of recognition of accomplishment by the Oro Partridge Tractor Juveniles and the Oro Villeneuve Bantams. On motion of Halfacre and McEwen, that the matter of appreciation to Hockey Team in Oro be referred to Committee of Council meeting for action and that in the interim, a letter be forwarded to ap- propriate authorities. Councillor Johnson brought to the attention of Council the matter of safety precautions to be further pursued and discussed in great detail by Council and as result, the matter be left in abeyance until further information is presented to a Committee of Council meeting and then tabled. Chief Building Official was present at 11:45 a.m. with respect to a complaint from a resident on Plan M-66, with regard to a Septic System. On motion of McEwen and Halfacre, that a letter be forwarded to Don Morrow of Simcoe County District Health Unit with respect to complaint. On motion of McEwen and Halfacre, that the Chief Building Official complete an inspection of the Town Hall and list the items in need of repair after which, the Oro Rehab '83 Program be brought in to adjust the various items. Presented letter from Provincial Secretary for Social Development announcing that following Family Unity Month in May, it will be time to celebrate Senior Citizens Week and inviting Municipalities to join in the celebrations by displaying the enclosed poster, encouraging local activities and proclaiming the week of June 19 25 Senior Citizens Week in the Community. be displayed, On motion of Halfacre and Drury that the poster announcing Senior Citizens Week'and that the week of June 19 - 25 be proclaimed as Senior Citizens Week. Road Superintendent Fred Haughton, was present at 1:00 p.m. along with Working Foreman, Keith Mathieson, to present a report on Roads and attend the opening of Tenders as scheduled on the Agenda. Road Superintendent reported that seedling trees ordered earlier had been picked up for planting as proposed by the Road Department. Planning & Development as follows: Planning Administrator was present at 4:20 p.m. to present Planning matters Presented Planning Board Resolution 4.5.83 confirming memorandum of intent with respect to the Severance Policies within the 'Agricultural' and 'Rural' designations of the North Oro Study Official Plan Amendment No. 15. On motion of Halfacre and Drury, that Council concur with the Resolution of Planning Board confirm- ing intent with respect to the application of Severance Policies contained within Official Plan Amendment No. 15, and hereby recommend that the Committee of Adjustment or any subsequent consent granting authority be advised accordingly at such time as Amendment No. 15 received Ministerial approval. . . . Pg. 132 ELEVENTH MEETING - APRIL 18, 1983 Presented letter from Regional Housing Analyst Municipal Housing Statement was complete and that Minister for approval. M.M.A. & H. indicating review of the Township's the Document is being recommended to the On motion of Johnson and McEwen, letter be received and placed on file. Planning Administrator to advise on receipt of approved document and final grant payment. Presented letter from MMAH Community Planning Advisory Branch re: Planning Staff Workshop to be held on May 2, 1983 at the King Campus of Seneca College. On motion of Halfacre and Johnson, that the Planning Administrator be authorized to attend and that expenses be paid. Presented letter from Planning & Design Section M.T.C. regarding mandatory referral address for Committee of Adjustment Notices of Hearing which affect Provincial Highways. On motion of Drury and Halfacre, Secretary-Treasurer of the Committee of Adjustment to comply with Provincial Directives as set out by the Ministry. Presented copies of a draft Development Agreement between Lloyd and Maria Squire and the Township of Oro with respect to proposed development of transfer storage lagoon facilities on part of the west half of lot 17, conc. 7, permitted by O.P.A. No. 14 and Zoning By-Law Amendment No. 1302/83, both of which are currently in full force and effect. Advised that Solicitor, W.O. Russell has revised the Agreement to its present form and finds it satisfactory to implement the policies and provisions of Amendment No. 14 and By-Law No. 1301/83. On motion of Johnson and McEwen, that the Reeve and Clerk execute the Development Agreement between Lloyd & Maria Squire and the Township and that the Planning Administrator arrange to have same registered on title when executed by the development proponents. Tenders - 1983 Clerk advised that as instructed at a meeting of Council held on March 1, 1983, tender c3l1 had been placed in the Barrie Examiner and Orillia Packet for the supply of a motor Grader with ten- ders to close on April 13th, 1983. And that in response three (3) tenders have been received. Champion Road Machinery 1075 Clark Blvd. Brampton, Ontario L6T 3W4 One Champion Motor Power Grader, incl. Wing Standard Price less trade-in Cost ORST Total 127,800.00 27,900.00 99,900.00 6,993.00 106,893.00 Model 740A Model 720A (considered not to meet all specification requirements) Price less trade-in Cost ORST Total 118,200.00 27,900.00 90,300.00 6,321.00 96,621.00 . . . Pg. 133 ELEVENTH MEETING - APRIL 18, 1983 John Deere Truck & Tractor Equip. Ltd., 1655 Britannia Rd., E Mis s i s s a u ga, 0 n t L4W 1S5 One John Deere 770 Motor Power Grader Price less trade-in Cost ORST Total 111,864.07 11,000.00 100,864.07 7,060.48 107,924.55 17,606.00 1,232.42 126,762.97 Crother.s Ltd., 1 Crothers Drive Concord, Ontario L4K 1E4 One Caterpillar Diesel Motor Grader Price less trade-in Cost ORST Total 174,051.00 9,000.00 165,051.00 11,553.57 176,604.57 Road Superintendent, Fred Haughton and Working Foreman were asked to reVIew the Tenders and return with the recommendations and on return, the following action was taken. On motion of Drury and Johnson, that the tenders be referred to Road Committee before final deci- sion is made. On motion of McEwen and Halfacre, Council go into Committee of the Whole to consider tenders for graders at 1:45 p.m. On motion of Johnson and Halfacre, come out of Committee of the Whole at 1:55 p.m. On motion of Johnson and Drury, that the Road Supt., to again review all the tenders and bring back a complete report of all details. Further to Council's resolutions of July 20, 1981 and January 31, 1983 and acceptance of the pro- posal by the Solicitors for Big Cedar Parks Ltd., Loopstra,Nixon and McLeish, dated March 7, 1983, the necessary by-laws, declarations and deeds to convey parts 1,2,3,& 4 of Plan 5IR-9591, being part of the unopened road allowance between Lots 5 & 6, Concession 13, as prepared by the Township's Solicitors, Stewart,Esten, were presented for consideration, together with payment by Big Cedar Parks Ltd., in the amount of $1,500.00. On motion of Halfacre and Johnson, that the Township's Solicitors letter and documentation be re- ceived, payment from Big Cedar Parks Ltd., be accepted, and that the necessary by-laws to convey the various portions of the unopened road allowance between lots 5 & 6, wncession 13 be brought in. A By-Law to convey that portion of the unopened road allowance between lots 5 & 6, Concession 13, shown as Parts 1 & 2, Plan 51R-9591 was introduced and number 1306/83, and was on motion of Johnson and Drury, read a first time. On motion of Drury and Halfacre, that By-Law No. 1306/83 read a first time, be read a second time. On motion of Halfacre and McEwen, that By-Law No. 1306/83 read a second time, be read a third time. On motion of McEwen and Johnson, that By-Law No. 1306/83 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Clerk to execute all necessary documentation, arrange for registration of the deeds, and after deduction of appraisal and legal fees, to forward payment of balance of funds from Big Cedar Parks Ltd., to Mr. Gordon A. Langman. Pg. 134 . ELEVENTH MEETING APRIL 18, 1983 A By-Law to convey that portion of the unopened road allowance between Lots 5 & 6, Concession 13 shown as Parts 3 & 4 on Plan 51R-9591 was introduced on motion of Drury and Johnson, numbered 1307/83 and read a first time. On motion of Johnson and McEwen, that By-Law NO. 1307/83 read a first time, be read a second time. On motion of McEwen and Halfacre, that By-Law No. 1307/83 read a second time, be read a third time. On motion of Halfacre and Drury, that By-Law No. 1307/83, now read a third time, do pass, be en- grossed by the Clerk, signed and sealed by the Reeve. Clerk to execute all documents and arrange for registration of the deeds. Clerk further advised that as instructed at a meeting of Council held on March 1, 1983, tender call had been placed in the Daily Commercial News (one issue) and two issues of the Barrie Examiner and Orillia Packet for two issues, calling for tenders for Dust Control, 83-01; Pit Run Gravel, 83-02; Crush,Haul & Apply Crushed Gravel, 83-03; Surface Treatment, 83-04; Asphalt Surfacing, 83-05; Culvert Pipe, 83-06; and quotation for Equipment Rental 83-07, as well as quotations for non-asphaltic oil dust control. In response tenders were received as follows: Contract 83-01 - DUST CONTROL - 150 F.E. Tonne liquid Calcium; 100 Tonne Bulk Fl ak e. Liquid Bulk Unit Price Total (i5Oi? . E. ) (100 Flake) . Miller Paving 150 196.20 29,430.00 Box 250 100 191. 80 19,180.00 Unionville, Ontario Total 48,610.00 L3R 2V3 Pollard Bros. 150 195.05 29,257.50 Box 280 100 195.05 19,505.00 Harrow, Ontario Total 48,762.50 NO R 1 GO On motion of Drury and McEwen, that the tender of Miller Paving Ltd., to supply, haul & apply apprOXI- mately 150 F.E. Tonne of liquid calcium on Township Roads, according to tender contract 83-01 at 196.20 per F.E. Tonne to a total of 29,430.00 and to supply and deliver to Township Yard approxi- mately 100 Tonne of Flake Calcium at 191.80 per flake Tonne for a total of 19,180.00, to a total tender price of 48,610.00, be accepted subject to M.T.C. approval. DUST CONTROL - non-asphaltic oil (quotation) Supply, haul & apply up to 90,922 litres non-asphaltic dust layer. . Canam Oil Services Box 40 Breslau, Ontario NoB 1MO Norjohn Contracting Box 100 Thorold, Ontario @ 15.56 per litre (70.75 per gal.) (price includes ORST) @ 0.11 per litre for Bond-All Dust Control Agent On motion of Johnson and Halfacre, that the quotation of Canam Oil Services to supply,haul & apply non-asphaltic road oil on Township roads at 15.56 cents per litre, be accepted. Should the Township decide to use more material for dust control, the Road Superintendent will advise of quantity re- quired once the Township makes the decision to apply same. . . . ELEVENTH MEETING APRIL 18, 1983 Pg. 135 Contract 83-02 - Load, Haul & Apply pit run gravel B-4-C - 9th 10th, 700m. 15/16 Side Road and Lakeshore Road B-3-C 500m 7th, Russell H. Stewart Construction Co. Limited B-I-C B-3-C 7th B-4-C 9-10 20,600 m3 2,500 m3 5,000 m3 Robert Young Construction B-1-C B-3-C 7th B-4-C 9-10 20,600 m3 2,500 m3 5,000 m3 Reeves Construction Limited B-1-C B-3-C B-4-C 20,600 m3 2,500 m3 5,000 m3 7th 9-10 Boychoff Trucking B-I-C B-3-C B-4-C 20,600 m3 2,500 m3 5,000 m3 7th 9-10 @ 1. 69 @ 2.08 @ 2.28 34,814.00 5,200.00 11,400.00 51,414.00 Total @ 1. 75 @ 2.00 @ 2.20 36,050.00 5,000.00 11,000.00 52,050.00 Total @ 1. 58 @ 2.03 @ 2.27 32,548.00 5,075.00 11,350.00 48,973.00 Total @ 1.67 @ 2.16 @ 2.51 34,402.00 5,400.00 12,550.00 52,352.00 Total On motion of McEwen and Drury, that the tender of Reeves Construction Limited to load, haul & apply approximately 28,100 cubic metres of pit run gravel on 15/16 Side Road and Lakeshore Road at a flat rate of 1.58 for 20,600 m3 for B-I-C (15/16 Side Road); 32,548.00 and flat rate of 2.03 for 2,500 m3 for B-3-C (7th) ; 5,075.00 and flat rate of 2.27 for 5,000 m3 for B-4-C (9-10) ; 11,350.00 according to tender specifications under contract 83-02 to a total of 48,973.00 be accepted subject to approval of the M.T.C. Contract 83-03 - To crush, load, haul & apply 16mm crushed type B gravel Crush & stockpile, load off belt & crush, load, haul & apply on job site, 15/16 side road various locations. Robert Young Construction 1) Crush,load,haul & apply 2) Crush & Stockpile 3) Crush, load off belt 4) Overhaul 5) B-I-C (to job site)15/16 6) B-3-C II II II (A)Lakeshore 7) B-3-C II II II (B)Lakeshore 8) B-4-C II II II 11th Line 20,000 3,000 800 20,000 6,000 700 1,400 5,000 @ 2.00 @ 1.50 @ 1. 24 @ .1092 @ 2.33 @ 2.66 @ 2.88 @ 2.77 40,000.00 4,500.00 992.00 15,28B.00 (as per formula on Tender) 13,980.00 1,862.00 4,032.00 13,850.00 94,504.00 JIll""" . . . """"I11III Pg. 136 ELEVENTH MEETING APRIL 18, 1983 Contract 83-03 (Con't) Collingwood Sand, Gravel & Construction 1 ) Crush,load,haul & apply 20,000 @ 1. 89 37,800.00 2) Crush & Stockpile 3,000 @ 1. 39 4,170.00 3) Crush, load off belt 800 @ 1. 30 1,040.00 4) Overhaul 20,000 @ .08 11,200.00 (as per formula on Tender) 5) B-1-C (to job site) 15/16 6,000 @ 2.15 12,900.00 6) B-3-C 11 " 11 (A) Lakeshore 700 @ 2.50 1,750.00 7) B-3-C " 11 11 (B) Lakeshore 1,400 @ 2.55 3,570.00 8) B-4-C II " 11 11th Line 5,000 @ 2.50 12,500.00 84,930.00 Ken Truax Construction Co. 1 ) 2) 3) 4) 5) 6) 7) 8) 20,000 @ 2.00 40,000.00 3,000 @ 1. 40 4,200.00 800 @ 1. 25 1,000.00 20,000 @ .10 14,000.00 (as per formula on Tender) 6,000 @ 2.20 13,200.00 700 @ 2.75 1,925.00 1,400 @ 2.75 3,850.00 5,000 @ 2.60 13,000.00 91,175.00 Dalton R. Lowe Construction 1 ) 2) 3) 4) 5) 6) 7) 8) 20,000 @ 1. 97 39,400.00 3,000 @ 1. 39 4,050.00 800 @ 1. 20 960.00 20,000 @ .08 11,200.00 6,000 @ 2.06 12,360.00 700 @ 2.41 1,687.00 1,400 @ 2.61 3,654.00 5,000 @ 2.33 11,650.00 84,961.00 On motion of Drury and Johnson, that the tender of Collingwood Sand, Gravel & Construction to crush, load, haul & apply approximately 20,000 cU.m. of 16mm crushed gravel on Township Roads at a flat rate of 1.89 to an amount of 37,800.00 and the crush and stockpile approximately 3,000 cU.m. at a flat rate of 1.39 to a total of 4,170.00 plus cost per cu.m.*for overhaul of 20,000 cU.m. according to tender form attachment at .08 per cU.m. per kilometre for an amount of 11,200.00 and to crush, load, haul and apply on 15/16 side road approximately 6,000 cU.m. of crushed gravel at a flat rate of 2.15 per cU.m. to an amount of 12,900.00 for B-1-C, and a flat rate of 2.50 per cU.m. for 700 cU.m. to an amount of 1,750.00 and a flat rate of 2.55 per cU.m. for 1,400 cU.m. to an amount of 3,570.00 for B-3-C (A & B Lakeshore, plus B-4-C 11th line approximately 5,000 cU.m. at a flat rate of 2.50 per cU.m. for a total amount of 12,500.00 to a total contract price of 84,930.00 according to specifications in Tender Contract 83-03, be accepted subject to arro- val of M. T.C. * to crush, load off belt, 800 cU.m. @ 1.30 to a total of $1,040.00. Pg. 137 ELEVENTH MEETING - APRIL 18, 1983 . Contract 83-04 Application of prime and surface treatment McKean Quarries 1 ) 302 RC30 Tonne 81 @ 40.79 2) 302 Sand Tonne 540 @ 7.30 3) 304 RS-l K Tonne 61 @ 40.79 4) 304 Class Tonne 445 @ 11. 45 Chip 3,303.99 3,942.00 2,488.19 5,095.25 Total estimated cost of material & labour to be incorporated for this work $14,829.43 Option A S.P. Supply Asphalt Cement (Provisional Sum) RC30 RS-1K Total of Tender 346.13 224.87 28,036.53 13,717.07 56,5B2.03 Seele & Arnill Construction Limited 1 ) 2) 3) 4) @ 44.60 @ 6.06 @ 49.06 @ 11. 55 3,612.60 3,272.40 2,992.66 5,139.75 . Total estimated cost of material & labour to be incorporated for this work $15,017.41 Option A RC30 290.51 RS-IK 211.86 Total of Tender 23,531.31 12,923.46 51,472.18 Evans Construction Limited 1 ) 2) 3) 4) @ 57.40 @ 9.00 @ 72 . 40 @ 13.00 4,649.40 4,860.00 4,416.40 5,785.00 Total estimated cost of material & labour to be incorporated for this work $19,710.80 Option A RC30 327.70 RS-IK 215.60 Total of Tender 26,543.70 13,151. 60 59,406.10 On motion of Johnson and McEwen, that tender of Seeley & Arnill Construction Limited according to Township Tender Contract B3-04 for Prime and Surface Treating, on various roads within the Township of Oro was accepted, subject to approval of the M.T.C., for a total tender price of 51,472.18, shown on Tender Contract 83-04, as submitted with confirmed price for RC30 and RS-1K. . . . . Pg. 138 ELEVENTH MEETING - APRIL 18, 1983 Contract 83-05 - Tender for hot mix, hot laid asphaltic cement. Allan G. Cook Limited 1 ) HL4 Tonne 3955 @ 19.45 2) 16mm Chip Stone Tonne 1400 @ 6.00 Estimated cost of material & labour to be incorporated in this work $ 76,924.75 8,400.00 85,324.75 A. Asphaltic Cement (Prov. Sum) Tonne $255.00 McKean Quarries 1) Tonne 3955 @ 18.39 72,732.45 2) Tonne 1400 @ 5.25 7,350.00 Estimated cost of material & labour to be incorporated in this work $ 80,082.45 A. Tonne $265.45 K.J. Beamish Construction 1 ) Tonne 3955 @ 20.93 82,778.15 2) Tonne 1400 @ 7.05 9,870.00 Estimated cost of meterial & labour to be incorporated in this work K 92,648.15 A. Tonne $267.40 On motion of McEwen and Drury, that the tender of McKean Quarries Limited to supply and apply ac- cording to Township Tedner Contract 83-05, approximately 3955 Tonne of HL4 at 18.39 per tonne to an amount of 72,732.45, and approximately 1400 Tonne 16mm Chip Stone at 5.25 per Tonne to an amount of 7,350.00 to a total of 80,082.45 was accepted subject to the approval of the M.T.C. Tender Contract 83-05 to supply Asphaltic Cement (provisional sum) shown as $265.45 per tonne. Pg. 139 ELEVENTH MEETING - APRIL 18, 1983 . Contract 83-06 To supply and deliver corrugated pipe with SIzes as specified, 16 guage. Corrugated Pipe Co. Limited 1) 2) 3) 4) 5) 6) 7) 8) 1801 1801 1801 1801 1801 1801 1801 1801 400mm x 7 400mmCPL 500mm x 7 500mm CPL 600mm x 7 600mm CPL 900mm x 7 900mm CPL metre unit metre unit metre unit metre unit 420 19.06 8,005.20 25 5.81 145.25 175 24.12 4,221.00 20 7.35 147.00 70 28.14 1,969.80 10 8.58 85.80 45.48 13.86 Total estimated tender $ 14,574.05 Westeel-Rosco . 1 ) 2) 3) 4) 5) 6) 7) 8) 420 17.85 7,497.00 25 9.10 227.50 175 21. 95 3,841.25 20 11.00 220.00 70 25.60 1,792.00 10 12.80 128.00 38.15 19.10 Total estimated tender $ 13,705.75 Clemmer Industries (1964) Ltd., 1 ) 420 2) 25 8.22 205.50 3) 175 25.46 4,455.50 4) 20 12.73 254.60 5) 70 24.29 1,700.30 6) 10 12.15 121. 50 7) 8) Total estimated tender 6,737.40 (incomplete) 471.62 7,209.02 Canada Culvert & Metal Prod. Ltd., 1 ) 420 17.98 7,551.60 2) 25 8.76 219.00 3) 175 22.04 3,857.00 4) 20 10.72 214.40 5) 70 26.05 1,823.50 . 6) 10 12.45 124.50 7) 17.98 8) 38.23 Total estimated tender $ 13,390.00 II""'" ....... Pg. 140 ELEVENTH MEETING - APRIL 18, 1983 . Contract 83-06 (Con1t) J.V. Holt Sales Ltd., 1 ) 420 16.90 7,098.00 2) 25 5.63 140.75 3) 175 21.39 3,743.25 4) 20 7.13 142.60 5) 70 24.95 1,746.50 6) 10 8.31 83.10 7) 40.32 8) 13.44 Total estimated tender $ 12,954.20 Armco Canada Limited 1) 420 17.65 7,413.00 2) 25 8.40 210.00 3) 175 21. 65 3,788.75 4) 20 9.25 185.00 5) 70 24.70 1,729.00 6) 10 10.20 102.00 . 7) 36.70 8) 28.40 Total estimated tender $ 13,427.75 United Extrusions Ltd., 1 ) 420 12.96 5,443.20 2 ) 25 3.95 98.75 3) 175 27.89 4,880.75 4) 20 not required 5) 70 43.30 3,031.00 6) 10 not required 7) 183.27 8) not required Total estimated tender $ 13,453.70 Koppers Int. Canada Ltd., 1 ) 420 17.57 7,379.40 2) 25 5.36 134.00 3) 175 21. 82 3,818.50 4) 20 6.65 133.00 5) 70 26.07 1,824.90 6) 10 7.95 79.50 . 7) 38.84 8) 11.84 Total estimated tender $ 13,369.30 . . . ELEVENTH MEETING - APRIL 18 Contract 83-06 Bi "0" Drain Tile Co. 1 ) 2 ) 3) 4) 5) 6) 7) 8) 420 25 175 20 70 10 E.S. Hubbell & Sons Ltd., 1 ) 2) 3) 4) 5) 6) 7) 8) 420 25 175 20 70 10 Pg. 141 12.13 3.70 19.53 9.16 24.00 12.00 56.39 28.19 5,094.60 92.50 3,417.75 183.20 1,680.00 120.00 Total estimated tender $ 10,588.05 6.50 27.50 8.25 32.00 9.75 162.50 4,812.50 165.00 2,240.00 97.50 (incomplete) Total estimated tender $7,477.50 On motion of Johnson and Drury, that the tender of Big "0" Drain Tile Company Limited for Heavy Duty Corrugated Plastic Pipe for a total sum of $10,588.05, be accepted in accordance with Tender Contract 83-06, subject to the product meeting all Ministry specifications. Contract Equipment Rental Tenders A total of 22 tenders were received and opened. List of various types of equipment and hourly rate is on file. Law Construction Watling Gradall Rentall Lloyd Squire Law Construction Orval Hutchinson Doug Fischer Contr. & Hauling Central Oro Natural Stone Gerry Shelswell Vince Guthrie Constr. Calverley Bros. Transport Morris Shelswell Exca. Mitchell's Gradall Orillia Ltd., J.D. Beer Wayne J. Abbott Vaniekirk Exca. Leon O'Brien Gord Roehner Dick Flear Haulage Lorne Burbidge Bear Bulldozing Jo Bianchi Haulage Boychoff Trucking On motion of Drury and McEwen, that the tenders for equipment rental, as presented, be received and Road Supt., to correlate all equipment and hourly rates, for reference when equipment is re- quired. On motion of McEwen and Drury, that a Special Meeting of Council be held on April 25, 1983 to com- plete Tenders received on April 18, 1983. And further, that Committee of Council meeting follow this Special Council meeting. J.. . . . """'I11III Pg. 143 ELEVENTH MEETING - APRIL 18, 1983 On motion of Drury and Halfacre, the current Operating Budget as approved by Simcoe County Board of Education and showing a requisition for the Township of Oro in the amount of 1,188,973 for Elementary and 986,500 for Secondary School purposes to a total of 2,175,473 as presented be received as the requisition for the Simcoe County Board of Education. The necessary Mill Rate to raise the levy as presented including under and over levies and application of Section 304(a) as presented, accepted as satisfactory and Clerk-Treasurer to apply same in By-Law to raise, levy and collect taxes for,1983, showing a Residential Mill Rate of 105.703 and Commercial of 124.357 Mills for Elementary Public and for Secondary or Residential Mill Rate of 84.087 and 98.926 Commercial. 1983 Res 1982 Res 1983 Com 1982 Com Mi II Rate Mill Rate Increase Mill Rate Mill Rate Increase Elem. 105.703 92.736 12.967 124.357 109.101 15.256 Sec. 84.087 80.357 3.730 98.926 94.537 4.389 - 189.790 173.093 16.697 223.283 203.638 9.645 Oro Council have requested Mr. Lloyd Fletcher to attend the next Committee of Council meeting to review the School Budget and other matters. No further new business was presented for consideration of Council. On motion of Halfacre and Johnson, adjourn to meet again on Monday, May 2, 1983 at 9:00 a.m. R'''~'~ ......- . . . '"""'II Pg. 142 ELEVENTH MEETING - APRIL 18, 1983 Presented from Keith Maxwell, a Contract Proposal for Grass and Weed cutting along Township Roads as well as African Church (3rd Line), Township Offices (7th line) and the Fair Grounds also the Fire Hall at Shanty Bay (portion not cut by Contractor for Township Properties) On motion of Drury and Johnson, that Contract Proposal of Keith Maxwell for the cutting of grass and weeds on Township Roads as well as the African Church (3rd line), Township Offices (7th Line) and the Fair Grounds, also a portion of the Shanty Bay Fire Hall, be accepted on the basis that the first payment of $1,000.00 be paid on June 30, 1983 and next payment of $1,600.00 will be paid on July 30th, to a total of $2,600.00 for the Contract Proposal for 1983. Presented completed copies of the 1982 Financial Statement, which had been reviewed at a pre- vious Committee of Council meeting with the Township Auditors, Greer, Flemming, Rolland and Company, held on March 30, 1983, at which time, Terry Hehn and Brent Duffie presented the Statement and answered questions of Council. A copy of the Statement was presented to each mem- ber of Council consisting of one copy of (a) Financial Report 1982 (b) 1982 Financial Informa- tion Return along with copy of Financial Statement to December 31, 1982 as prepared for Council. On motion of McEwen and Johnson, that the completed Financial Information Report 1982, and 1982 Financial Information Return along with the Financial Statements to December 31, 1982, as re- viewed with the Township Auditors on March 30, 1983, be accepted and Treasurer to forward signed copies of the 1982 Financial Information Return and one copy of the Financial Report 1982 to the Ministry of Municipal Affairs and Housing as required. And that a copy of the Financial Information Return and 1982 Financial Report be presented to the Canadian Imperial Bank of Commerce, and further that the Clerk-Treasurer have the Financial Statement for publication, placed in the local newspapers in short form. Also, that the Audit Fees, when received from the Auditors, be presented for payment. Mr. David Bull was present before Council at 3:25 p.m. with respect to conveyance of Road Allow- ance between lots 5 & 6, Concession 13, Township of Oro. Mr. Bull was advised that the matter had been dealt with and By-Law No. 1306/83 and 1307/83 had been passed earlier today. Presented for consideration, the 1983 Simcoe County Board of Education operating Budget which was approved by the Simcoe County Board of Education at a meeting held on April 13, 19B3 for a total of $2,175,473.00 of which $2,123,314.00 is to be raised by Municipal Taxes within the County of Simcoe. The total net requirements for the Township of Oro being in the amount of $2,123,314.00, being a sharing ratio of the total Budget of .03757 Elementary and 0.3541 for Secondary. The total increase for the Township of Oro being 13.4% as follows: Net Re isition Bell Tel one Actual Total Re isition Elementary Secondary 1,161,032 962,282 2,123,314 27 ,941 24,218 52,159 1,188,973 986,500 2,175,473 The increase of net Requisition for 1983 being 249,294 and Increase of total requisition being 257,060.