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04 05 1983 Council Minutes . . . Pg. 108 COUNCIL CHAMBERS APRIL 5, 19B3 TENTH MEETING Council met pursuant to adjournment with all members of Council present. Reeve S. Davie Deputy Reeve J. McEwen Councillor 1. Halfacre Councillor R. Drury Councillor A. Johnson Reeve S. Davie In the chair opened the meeting with prayer at 9:00 a.m. The minutes of the last regular meeting of March 21, 1983 were on motion of Halfacre and Drury, confirmed as printed and recieved. Presented copies of letters forwarded as instructed at the last regular meeting of March 21, 1983, as follows: -Barrie Examiner and Orillia Packet Notice of change of date for this meeting. -Ministry of Transportation and Communications advising of tender call for Contracts 83-01 to 83-07 and enclosing copies of tenders and copy of notice of tender call as it is to appear. -M.T.C. forwarding Program of proposed expenditures for Highway Improvement for 1983 Roads Pro- gram - Form MR-A-16-74-12 showing to Program as $1,014,915 with Subsidy of $590,000 Township Share of program being $424,296. Also request for Supplementary Allocation of Subsidy Monies for 1983 of an Expenditure of $50,000 and Subsidy of $28,150. -Canam Oil Services re: Quotation for supplying and applying of Non-Asphaltic Dust Layer (Road Oil). -M.T.C. Aggregate List for Contracts - Highway #11 - W.P- 162-75-18 ; Highway #12 W.P -60-77-01 and reply from M.T.C. regarding Council's request. -McLellan Disposal Services Ltd., advising that their tender for Garbage Collection for three years(1983-86) had been accepted and that Agreement for same is being prepared for execution - Also letters to the four other tenders received advising of award of tender. -Woodland Grounds (Hugh Murphy) Barrie, advising that his quotation for grass cutting of Township properties for a total price of $275.00 for each complete cutting had been accepted and - letters to all other persons who had forwarded quotations advising of acceptance of quotation and expres- sing Council's appreciation for quotation and interest. -Ministry of Consumer and Commercial Relations, Lotteries Branch forwarding application for Lot- tery License for Oro Agricultural Society. -Oro Township Arena Committee advising that Ministry of Tourism & Recreation had approved appli- cation for 1982 application for Wintario Grant and funds would be forwarded. -Ministry of Citizenship and Culture - Libraries and Community Information Branch - forwarding 1982 Annual Survey of Public Libraries. -Fire Advisory Services Ministry the Solicitor General Office of the Fire Marshal - application for balance of the Provincial Auto Extrication Grant. -Barrie and District Association for the Mentally Retarded forwarding 1983 Annual Grant for the five persons enrolled from the Township of Oro. -Ministry of Natural Resources forwarding payment, account for trees purchased. -Family & Children's Services re: Annual Picnic at Oro Memorial Park. -D. Woronka, Chairman, Canada Day Celebration forwarding a 'Seed Grant' to assist with publica- tion of the event and encourage attendance. . . . Pg. 109 TENTH MEETING - APRIL 5, 1983 -Huronia Ford Sales Ltd., - forwarding monthly payment of Lease for Chief Building Official's car for March along with security payment. -Letter re: Engineering and Consulting Services forwarded to three firms and reply from the said firms. -Bayfarm Developments Ltd., c/o H. Schaeffers re: Noxious weeds, Part E~ Lot 24, Conc.7, in 1982 and advising that same be cut in 1983 in accordance with the Noxious Weeds Act. -R. Bradley, Chairman, Oro Planning Board re: article in local paper with respect to Amendment No. 15 and reply from Mr. Ross Bradley. -Ontario Humane Society re: request to increase per-capita fee and Annual Meeting. -Paul Kitchen, H.P.V. Parks & Recreation forwarding application form for Experience 1983 - Pr09ram 1310. -Mr. Robert Moarse re: drainage problem at lot 47, Plan M-66. -Secretary, Hawkestone Police Village Trustees re: Lot 10, Plan 217 with respect to willow tree roots blocking drain on Main Street - letter authorizes Trustees to remove tree. -Ron Johnston Insurance re: accident with Truck No. 23, forwarding report and damage claim. -All Organizations and Citizens of the Township of Oro re: Bicentennial Year 1984. On motion of Halfacre and Johnson, that copies of letters as presented and forwarded be received and filed. Reeve Davie as result of the discussion on letters forwarded, declared a potential for conflict of interest with respect to letters of objection received to Amendment No. 15 and reference to Newspaper Article quoting the Chairman of Oro Planning Board and names mentioned in the Press and letter from Chairman of Oro Planning Board. Presented memo from Ministry of Transportation and Communications forwarding Report of Expendi- ture and Subsidy for 1982 as submitted for a total Expenditure of $933,614.39 for which an eli- gible subsidy of $540,167.18 qualifies with an adjustment of $197.95 added for Subsidy of $108.87, less Audit Adjustment of $2,010.33 at 55% for subsidy of $1105.68 for a gross Subsidy payable of: $589,170.37 (amount of subsidy disallowed by Audit $996.81). 426,830.21 $112,340.16 Total Sub. rec. Sub. payable Memo advises that Subsidy payable, has been recommended for payment. Clerk advised that cheque payment of same had been received on March 31, 1983. On motion of Johnson and Drury, memo and Report of Expenditures and Subsidy as presented be re- ceived and filed for reference, as well as Clerk's report that the cheque for same had been re- ceived and deposited. Presented Water Safety Program Application 1983 as submitted by Chairman of Oro Water Safety Com- mitte for the Township of Oro to County of Simcoe Recreation Department. Program application as submitted by Mrs. Pat Honeywood, Chairman of Oro Township Swim Committee is for anticipated regis- tration of 100 pupils. On motion of McEwen and Johnson, application as presented and forwarded be accepted as a shared programme between the Township of Oro and County of Simcoe Recreation Department for 1983, and that Oro Council understand the conditions outlined in the Water Safety Program and that accep- tance of the application commits the Township to sponsoring the Water Safety Programme reserved for the Township and will be obligated to pay the established fees. . . . Pg. 110 TENTH MEETING - APRIL 5, 1983 Presented letter from Secretary-Treasurer, Nottawasaga Valley Conservation Authority (N.V.C.A.) advised that the Ministry of Municipal Affairs and Housing data sheet supplied through the Minis- try of Natural Resources, Conservation Authorities and Water Management Branch is incorrect, there- fore the apportionment percentage figures used to calculate the Township General Levy is incorrect. Letter further advises that corrected figures should be received shortly and a new revised billing will be forwarded in early April. Accordingly previous Levy Invoice received is not to be for- warded. Presented revised Levy for 1983 showing an increase of $61.45 due to incorrect factor because of apparent incorrect information from M.N.R. for previous levy of $4,852.64. Revised Levy being $4,914.09. On motion of Halfacre and McEwen, that the 1983 Levy for N.V.C.A. as approved at the last regular meeting not be forwarded and new revised billing for 1983 Levy, as received on March 31st, 1983 the amount of $4,914.09 presented to Council has been received and that the payment be forwarded in time for discount as authorized by N.V.C.A. in the amount of 12%. Presented letter from Ontario Parks Association forwarding Ontario Parks Association Memberships for the three members from the Township of Oro and advising of Annual Conference to be held on July 27,28 and 29, 1983 in Sudbury, as well as Educational Conference to be held at Humber College. On motion of Halfacre and McEWen, letter be received and filed and membership cards be distributed to Township registered members. Presented letter from Frank Cowan Company Limited enclosing formal resolution required to be passed by Council in order to add Contractual Liability Extension to the Non-Owned Automobile Policy. On motion of Halfacre and Drury, that Oro Council hereby request that the Township Insurer's, Frank Cown Limited add the Contractual Liability Extension to the Non-Owned Automobile Policy according to the following resolution: Whereas Members of Council, Board Members, officers, persons employed by the Township of Oro and persons volunteering to assist in Municipal activities are sometimes called upon by the Township of Oro to use a motor vehicle within the scope of their duties. And Whereas these persons may not have any insurance coverage, or such insurance coverage as they may have may not cover a liability imposed by Law upon them resulting from bodily injury to or death of any person or damage to property arising directly from the use or operation of any automobile not owned in whole or in part by or licensed in the name of the Township of Oro, or where the insurance coverage of the emloyee, volunteer, Board Member or Member of Council which does in fact cover the said liability imposed by law for bodily injury to or death of any person or damage to property, may not be adequate in amount to meet any judgement against these persons; Therefore be it resolved that the Township of Oro assume the liability imposed by law upon each and everyone of its members of the Council, Board, employees or volunteers, for bodily in- jury to or death of any person or damage to property arising directly from the use or operation by such persons acting within their scope of duties with the Township of Oro, where the automo- bile IS not owned in whole or in part by or licensed in the name of the Township of Oro; Provided that the Township of Oro assumption of liability as set out above In all circumstances is applicable only where: . . . ..... Pg. 111 TENTH MEETING - APRIL 5, 1983 a) the Member of the Councilor Board, Officer, employee or volunteer does not have insur- ance for the above said liability; or b) the said liability set out herein is not covered by insurance which they have in force; or c) there is an excess of a judgement over the amount covered by their personal insurance with respect to the said liability, in which case the Township or Oro shall be responsible only for the excess of the judgement provided always that the Township of Oro liability shall in no event exceed $5,000,000 for damages for anyone occurance or accident, or series of occurances or accidents resulting from one cause. Presented letter from Ministry of Municipal Affairs & Housing with respect to Disposition of a further and final portion of Amendment No. 7 to the Official Plan for the Oro Planning Area - File W-5278, as it refers to part lot 9, Concession 1, which remained unapproved since the disposi- tion of the balance of the Amendment April 5, 1978 and November 16, 1979. Since the Municipality's Official Plan coverage of these lands has already been established by the Ontario Municipal Board's approval of a similar portion of Amendment No. 12. Therefore, it has been recommended that the outstanding portion of the Amendment No.7 be dismissed by the Minister and that the operative official plan policies for thes,e lands will continue to be those approved in Amendment No. 12. Also telephone call from M.M.A.H. advising that the Minister signed the dismissal Certificate on March 28, 1983. On motion of Drury and Halfacre, letter with respect to disposition of that portion of Amendment No.7 as it refers to Part Lot g, Conc. 1, Township of Oro and recommendi~g that same be dismissed by the Minister and that the operative Official plan policies for these will continue to be those approved in Amendment No. 12, be received and filed for reference with each of the Amendment files. And further, that the Planning Administrator to take the necessary steps to finalize the documents when received from the Ministry. Re-presented letter to Mrs. Warren-Darley in response to her letter of February with respect to Block "C" of Plan 875, being in reply to Township letter of January 18, 1983. J On motion of McEwen and Halfacre, that the Clerk to advise Trustees whose names appear on title for Block "C" that Mrs. Mildred Warren-Darley owner of lot 37, Plan 875 would be interested in purchasing the entire Block "C". The owner of lot 36, Plan 875 has not indicated any interest in the lot. And further, the aforementioned Trustees be advised that Oro Council are of the opinion that the said Blcok "C" should be conveyed to either owner of lot 36 and 37 or both, rather than being conveyed to the Municipality as previously suggested. Prior to any conveyance payment of all taxes, including the 1983 taxes will necessarily have to take place. Presented letter from Simcoe Coutny Board of Education advising that since the Province has not yet issued the grant regulations, it appears that the School Boards of Ontario will be unable to determine the amounts to be raised for Education tax requirements before the first installment from the Municipalities is due and that in accordance with provisions of the Education Act (S.215(5) the requisition of the previous quarterly installment shall be paid on the due date. And further, that should such installment not be paid on the due date interest under subsection (2) shall apply. Also a similar letter from Simcoe County Roman Catholic Separate School Board, Clerk-Treasurer advised that the installment amount for a quarterly payment of 1982 had been for- warded for the due date of March 31, 1983 S.C.B.E. $479,603.00 and S.C.R.C.S.S.B. $10,310.00 for a total of $489,913.00. The difference of the first installment once 1983 levy has been es- tablished is to be forwarded with the June or second installment. ...... . . . Pg. 112 TENTH MEETING - APRIL 5, 1983 On motion of Drury and Halfacre, letters as presented be received and report of Clerk-Treasurer of forwarding the first quarter installment by due date, accepted as satisfactory. Recommendations of Committee of Council Hawkestone Police Village Trustees Levy 1983: Further to consideration of Committee of Council meeting with the Trustees of Hawkestone Police Village on March 29th, with respect to Trustees Levy for 1983 and upon receipt of a Budget from the Trustees the following action was taken: On motion of Halfacre and Drury, Oro Council are prepared to enter into an Agreement with Hawkestone Police Village Trustees to apply the same reduction of the Township General Mill Rate as applied in 1982 in accordance with the provisions of the Municipal Act, Section 338(1). On motion of McEwen and Johnson, that as recommended by Committee of Council, the Township of Oro through the Parks & Recreation Committee are prepared to have the grass cut at the Hawkestone Park or alternatively reimburse the Police Village for the grass cutting should the Trustees wish to arrange for the grass cutting of the Park. And further, that any maintenance or improve- ment to the Hawkestone Park must be arranged with the Township through the Park and Recreation Committee in order that such items may be programmed and included in the Budget of any year. Tax A ustments In accordance with the agenda for the meeting, 7 applications for tax adjustments under Section 496(5), of the Municipal Act and two Section 495(1) Write off of Hydro Arrears. Application No.1 Dale Plant, Pt. Lt. 10, Conc. 9 - The old residence on the above property has been demolished to the point where it is substantially unusable and is therefore entitled to a cancellation of building taxes from September 1 to December 31, 1982. Taxes to be cancelled based on the public residential assessment of 305. $25.98 Application No.2 Alroy Gravel Const. Co. Ltd., S Pt. 13, Conc. 14. The above occupant ceased to carryon business at this address in 1981. Business taxes based on the Business Public Assess- ment of 765 are to be cancelled from January 1 to December 31, 1982. $229.23 Application No.3 Gusmark Realty Ltd., S Pt. Lot 13, Conc. 14. Since tenant 0001 (Alroy Gravel Const. Co. Ltd.,) ceased to carryon business in 1981 we recommend that taxes to the owner be cancelled on a conversion of rates from Commercial Public to Residential Public based on the occupant assessment of 2449, from January 1 to December 31, 1982. $115.02 +penalty of 6.90 Application No.4 Orval Bray. Pl. 1169, Lot 1, Conc. 1. The above occupant ceased to carry on business, November 30, 1982. Business taxes based on the Business Public Assessment of 1475 are to be cancelled from January 1 to December 31, 1983. Application No.5 - Orval Bray. Pl. 1169, Lot 1, Conc. 1. The above occupant ceased to carry on business at this address on November 30, 1982. Business taxes based on the Business Public assessment of 1475 are to be cancelled from December 1 to December 31, 1982. $36.85 . . . Pg. 113 TENTH MEETING APRIL 5, 1983 Application No.6 - Gull Rock Leisure Products - Lot 1, Pl. 1195, Conc. 7. Since tenant 0001 (Gull Rock Marina Enterprises Ltd) ceased to carryon business at this location on October 31, 1982, we recommend that taxes to the owner be cancelled on a conversion of rates from Commer- cial Public to Residential Public based on the occupant assessment of 7,393. $55.37 lication No.7 - Gull Rock Marina Enterprises Ltd., PI 1195, Conc. 7. The above occupant ceased to carryon bus ness at this address on October 31, 1982. Business taxes based on the Business Public Assessment of 2215 are to be cancelled from November 1 to December 31, 1982. $110.56 Uncollectable taxes under Section 495(1) are as follows: plus penalty of $15.54 Hydro Arrears 8-406(10-193) Hydro Arrears 8-013(10-008) 259.01 290.49 to a total of $549.50 On motion of Johnson and Drury, the foregoing applications, as presented and recommended by the Assessors of Simcoe County Assessment Office (Region 16) for Assessment reductions, be accepted and appropriate tax adjustments be applied to a total of $573.01. And, that the proper tax adjust- ment be made for application No. 4 for 1983. 1982 Financial Statement as reviewed with Township Auditors at a Committee of Council meeting on March 30, 1983. After further consideration of Committee of Council recommendations the following action was taken: On motion of Halfacre and McEwen, that the 1982 Financial Return as presented by the Township Auditors and reviewed with Council and Treasurer, be accepted with any surplus funds being set up as directed by Committee of Council, and same may now be printed with sufficient copies as required and that the Financial Return when completed be forwarded to the Ministry of Municipal Affairs & Housing. On motion of McEwen and Johnson, be it resolved that Township of Oro advise the Ministry of Munici- pal Affairs & Housing that the Township of Oro IS prepared to undertake the implementation of the Accounting Package (referred to as BacPac) project and make application for the BacPac Grant under the Municipal Action '85 Program. lication for Conversion from S.R. to R.G. Zone Further to consideration of a conversion application as applied for by John Vokes as presented to Committee of Council Meeting on March 30, 1983 and further review the following action was taken: On motion of Drury and Halfacre, that Mr. K.H. Carson be informed that Council of the Township of Oro are prepared to endorse the application of John Vokes, Pt Lot 22, Conc. 14, for a Zoning conversion of his property from Shoreline Residential (SR) to General Residential (RG) and that Mr. K.H. Carson be further advised that cost incurred is an appeal on his behalf to the Ontario Municipal Board could result In costs being bourne by Mr. K.H. Carson. Presented Treasurer's Report of receipt for the month of March. Oro Minor Hockey Lott. License #370256 Oro Figure Skating - Prof. Skating Fees Twp. Of Oro - H.P.V. Sand & Plow Linda Wismer Dog Tags Ontario Humane (Orillia) - Dog Tags 16.00 771.00 54.00 416.00 42.00 TENTH MEETING APRIL 5, 1983 . Treasurer Arr 15,000 Curr 50,000 Allan Johnson - Council Picture Barrie Humane Society - Dog Tags Oro Station Com. Centre Bd - Hall License #6/83 Oro Agricultural Society - 1983 Lease Agreement Bill Loharu 1 OP ConsolidatiGn Emmanuel Baptist Church Map James Shellswell - Bldg. Permits Provo Of Ontario - Rds. Refund Treasurer - Kith'n'Kin Linda Wismer Dog Tags Larry Woods - Voters List Carole Ayerst - Arena Wages P. Melville - Tx. Registration Treasurer - Tax Cert. 83.00 Bldg. 110.00 Treasurer - Curro 15,000 Arr. 60,000 Terry Gavine PI 967, Lt 115 - Water Rate Brian Davidson - Zoning By-Law Provo of Ontario - WDS Fuel Rebate George Griep Water Rates Pl. M-8 Alan Smith - Water Rates Pl. M-8 James Booth Water Rates Pl. 1587 Mrs. W.G. Ficchette - Water Rates Pl. M-66 Joseph Williams - Water Rates Pl. 1587 Shanty Bay Auto Parts Wrecking Lic. 2-83 Janet McPherson - Water Rates PI 1587 Allan Yeates - Water Rates PI 1587 Anthony Ronz Water Rates PI 15B7 Joseph Salerno Water Rates Pl. M-9 Colleen Maddern - Water Rates, Pl. M-8 Shirley Aust Water Rates, Pl. M-66 Donna Cotton - Water Rates M-71 S.M. Jacobsen Water Rates PI M-9 James Knox - Water Rates Pl. M-31 Beverly Bruce - Water Rates, M-8 Robert Karabell - Water Rates, M-118 Madeline's Truck Stop - Rds - Grader Rental Jim Shellswell - Bldg. Permits Linda Wismer - Dog Tags Treasurer - Current Taxes McDougall Auto Parks (515620 Onto Ltd) Salvage Lic. Ralph Blatt - Water Rates, Pl. M-9 Keffrey Green - Water Rates, M-9 Marion Lyacke - Water Rates, M-9 Patricia Beck - Water Rates, M-9 David Saundercook - Water Rates - M-9 James Carson - Water Rates, PI. 1587 Ian Postnikoff - Water Rates, M-66 Harry McKinnon - Water Rates, PI M-66 Donald Forbes - Water Rates - M-118 Betty McNally - Water Rates, Pl. M-9 Linda Wismer Dog Tags Treasurer Publications Provo of Ontario - Rds, Diesel Rebate . . Pg. 114 65,000.00 8.51 30.00 3.00 1. 00 25.00 2.00 224.00 46.50 60.00 340.00 10.00 3,303.97 190.45 198.00 75,000.00 100.00 25.00 318.68 100.00 100.00 125.00 100.00 125.00 20.00 125.00 125.00 125.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 30.00 250.00 351. 00 80,000.00 20.00 100.00 100.00 100.00 100.00 100.00 125.00 100.00 100.00 100.00 100.00 190.00 29.80 4,426.51 Pg. 115 . TENTH MEETING - APRIL 5, 1983 Paul Stoutenberg - Water Rates, Pl. M-9 Rupert Howse Water Rates, Pl. M-8 Treasurer Taxes Current Oro Figure Skating - Prof. Skating Fees Adam Wilkie Water Rates, P. M-8 Glen Darou - Water Rates, M-8 Robert Herron Water Rates, M-30 Marjorie Murison - Water Rates, M-66 Leslie Palmer Water Rates, M-118 Provo of Ontario - Employment Programme Provo of Ontario - Arena Grant Provo of Ontario - Municipal Housing Robert Sarber - Park - Hydro Treasurer - Current Taxes Norman Shelswell - Charges - Tax Regist. Ron Staughton - Water Rates, M-9 Linda Wismer - Dog Tags Provo of Ontario - Rds. Final 1982 Sub. Treasurer - Current Taxes Treasurer - Arrears of Taxes 100.00 100.00 80,000.00 720.00 100.00 100.00 100.00 100.00 100.00 5,062.00 1,150.00 3,750.00 100.00 105,000.00 196.25 100.00 1,333.00 112,340.16 330,000.00 17,745.45 892,449.28 . On motion of Johnson and Halfacre, Treasurer's Report of receipts for the month of March, as presented, be received. Correspondence, Communications, Etc., as follows: . -Ministry of Municipal Affairs & Housing forwarding copy of the 6 draft regulations not included in the original package of the new Planning Act. -Russell,Waite,Christie & Miller, advising that all agreements, By-Laws, deeds or other MUnicipal documents for registration must be executed in black ink only. -Energy, Mines & Resources of Canada, advising that the Township application for Propane Vehicle Grant has now been approved and that a cheque for same should be received in the next two weeks. -Mike Nahorney - Job Application. -Richmond Resource Centre - acknowledging receipt of grant for 1983. -Canadian Cancer Society re: Flag Raising Ceremony to be held on March 31, Square Barrie indicating that the Society would be honoured to have a at the ceremony from the Township of Oro. -Copy of Bill 138 - An Act respecting the Protection and Promotion of the Health of the Public. -Oro Township Arena Committee Ice Rentals March 3rd to 19th. -Douglas Lewis, M.P. expressing appreciation of Council's letter of congratulations upon appointment as Opposition House Leader. -Letter from Mrs. Donald McKay Allowance on Line 2, north of -N.V.C.A. 1982 Annual Report Feb. 26/83. -Copy of letter to County Development Commissioner in reply to request of March 1, 1983. -Ontario Parks Association - copy of Sward and application for award nomination. -T.B.H. Pipe Thawing Machines - letter regarding equipment. 1983 at the Fred Grant representative present owner of part lot 39, Conc. 2 with respect to opening of Road lot 36 & 37. and Minutes Executive Meeting, Mar. 9/83; Full Authority Meeting On motion of Halfacre and Drury, correspondence, communications, etc., as presented be received and filed. . . . Pg. 116 TENTH MEETING - APRIL 5, 1983 Presented letter from Allan G. Cook Limited, letter requesting Council forward a letter of support for application of a Wayside Pit, for materials in connection with M.T.C. Contract 82-54 for the construction of the 9th line of Oro, overpass, for approximately 10,000 tons of Granular "C", 6000 tons of Granular "A" and 42,000 C.Y. of sand fill from the property of Quadrant Develop- ments Ltd., Part Lot 22, Concession 11. On motion of Drury and Johnson, that Council of the Township of Oro would have no objections to the application of a Wayside Pit application on part Lot 22, Conc. 11 provided that the license for the Wayside Pit is rehabilitated to a finished area due to the proximity of the Plan of Subdivision (Plan M-157) and the Police Village of Hawkestone as well as the matter of increased traffic control and safety. Also Council are of the opinion that the County of Simcoe should be contacted with respect to County Road No. 20. And further, that prior to issuance of Wayside Pit License, the Contractor, M.N.R. and M. T .C. meet with Oro CaLmail to discuss site specifics , rehabilitation and other general concerns mutual above. Presented letter from the Township of Orillia with respect to Oro-Orillia Townline, regarding request by Mrs. Ken Barkey for a reduced speed limit posting on the said road south of Highway No. 12. Orillia Township Council would have no objection subject to concurrance of the Township of Oro for the erection of 60 kilometer per hour speed limit sign. Also resolution of the Council of the Township of Orillia. On motion of Drury and Halfacre, that the Council of the Township of Oro, concur with the Council of the Township of Orillia and would have no objection to the erection of 60 kilometer per hour speed limit signs on the Oro-Orillia Townline south of Highway No. 12. And further, that Oro Council would be prepared to pass the necessary By-Law to authorize same once the Township of Orillia have passed the necessary By-Law and forward a copy to the Township of Oro. Presented letter from Ontario Good Road Association advising of Grader Operating Upgrading Pro- gramme with co-operation from Sheridan College of Applied Arts & Technology, being the forth grader operating course, to be held from Monday, May 30th to Thursday, June 2nd, 1983. Also copy of the Programme and application form. On motion of Johnson and McEwen, letter and related programme and application form be received and referred to Road Committee and Road Superintendent. Presented notice from Association of Municipal Clerks and Treasurer, Zone 2, advising of Zone 2 Spring Meeting to be held on April 21, 1983 in Goderich. On motion of Drury and McEwen, Clerk and/or Deputy Clerk be authorized to attend. Presented Notice Assessment Review Board to hold a Member's Hearing of Appeals to Assessments for 1983 taxation at the Township of Oro Council Chambers on May 17th & 18th, 1983. On motion of Johnson and Halfacre, notice of Assessment Review Board Hearing be received and Clerk to have the Council Chambers available and prepared for same. Presented from the Liquor License Board of Ontario with regard to application for Liquor License at River Gardens Restaurant. Purpose of letter being to provide an opportunity to the Municipality to circulate the Notice of Application. On motion of Drury and Halfacre, letter be received and copies be referred to Chief Building Official and Planning & Zoning Department and copy be forwarded to Simcoe County District Health Unit and Township Fire Chief. . . . Pg. 117 TENTH MEETING APRIL 5, 1983 Presented letter from Fund Raising Chairman, Central East Organizing Committee to host the Central East Regional Games for the Physically Disabled, requesting the Municipality to assist in the diffusion of some of the costs that the athletes will bear. On motion of Johnson and Halfacre, that the same letter be forwarded as In 1982 in this regard. Presented a copy of Notice to be placed in two local newspapers for nomination of Oro's Citizen of the year for the year 1982 for which the award is to be made on Canada Day Celebration. On motion of Halfacre and McEwen, that Notice as presented be placed in the Barrie Examiner and Orillia Packet. The Chief Building Official was present at 11:30 a.m. to present his report for the month of March 1983 as follows: There were 7 building and 1 plumbing permit issued with a breakdown as follows: 1 residence at a value of 1 kennel addition at a value of 1 arena alteration at a value of 1 frostwall at a value of 2 acc. buildings at a value of 1 demolition 26,000.00 13,500.00 6,000.00 5,000.00 2,000.00 52,500.00 Money received for permits value of permits for March/82 250.00 92,550.00 On motion of Halfacre and Johnson, that the report of the Chief Building Official as presented be received. Chief Building Official presented an Agreement/Affadavit which when executed, would authorize John & Kathleen Bowden, owners of east half of Lot 24, Conc. 11, to permit them to reside in their existing dwelling while a new residence is being constructed, subject to approval of Council and that the old residence be demolished within 6 months after completion of the new residence. And, that at no time will both dwellings be concurrently resided in, or otherwise occupied for residential use. On motion of Drury and Johnson, that the Council of the Township of Oro would have no objection to an Agreement/Affadavit being executed by John & Kathleen Bowden, east half lot 24, Conc. 11 Township of Oro and authorize the Chief Building Official to issue a Building Permit subject to the Agreement/Affadavit which authorizes that the old residence may be used until the new residence is completed for occupancy, and further, that the old residence is to be vacated prior to occupancy of the new residence and demolished within 6 months after occupancy of the new resi- dence. Chief Building Official advised Council of a request for refund of fees for a Building Permit from Ms. Ruth Palmer, lot 1, Plan M-118 since she will not be building within the year allowed for a permit, but will be making application for a Building Permit when in a position to construct a residence on the said lot. . . . Pg. 118 TENTH MEETING - APRIL 5, 1983 On motion of Halfacre and Drury, that the fees for a Building Permit taken out by Ms. Ruth Palmer, owner of Lot 1, Plan M-118, due to not proceeding with the Building of a residence in 1983, be refunded, except for the general administration fee and the fee of $30.00 per month for the trailer on the lot, from January 1, 1983 to date of the removal of the trailer. Mr. William Ormerod, Township By-Law Enforcement Officer was present at 11:50 a.m. to report to Council on his activity with respect to assisting with Dog Control in the Township. He re- quested direction of Council as to whether he should continue with this patrol program at un- scheduled intervals as in the past four to five weeks. On motion of McEwen and Halfacre, that the By-Law Enforcement Officer be authorized to continue the unscheduled Patrols as in the past. Presented letter from H.J. Christian, Resources Development Associate Consultant, with Totten, Sims, Hubicki Associates with respect to consulting services provided. On motion of Halfacre and Johnson, that the letter be received and filed for reference should the need arise for any professional services within the Township. Presented copy of letter and report as forwarded to Road Superintendent from Ainley & Associates Limited with respect to Bridge on Lakeshore Road, west of Line 7. On motion of Johnson and Halfacre, copy of letter and report be received and tabled until Road Supt. and Road Committee report on same. Presented letter from South Lake Simcoe Conservation Authority with respect to an environmental display about Lake Simcoe for public information purposes. On motion of McEwen and Halfacre, that this be referred to Oro Agricultural Society for their perusal. Presented from County of Simcoe letter forwarding necessary By-Laws passed out Section 365(6) in accordance with Section 365(7) of the Municipal Act, R.S.O. 1980, Chapter 302, as follows: -Report -By-Law -By-Law -By-Law -By-Law No. 4 3583 - 3584 - 3585 - 3586 of the Chief Administrative percentage share By-Law general expenditure By-Law Road System By-Law Consolidation By-Law Officer The total Budget for the County of Simcoe in 1983 being in the amount of $5,433,000 of which the Township of Oro pays a share of 4.862% to a total of $264,152. Township of Oro County Levy for 1983 General Levy 151,743 Road Purpose Levy 112,409 Total 1983 County Levy 264,152 1982 County Levy 251,612 (251,249 + add of 363) Increase 12,540 being 5% over 1982. Also presented letter from County Administrator advising that the three installments for the Township are as follows: June 30th - 88,050; Sept. 30th - 88,051; and December 15th 88,051 ~ . . . ....... Pg. 119 TENTH MEETING - APRIL 5, 1983 On motion of Johnson and Halfacre, that the Township of Oro share of County Levy for 1983 being in the amount of $264,152.00 (composed of General levy of $151,743 and Roads $112,409) as pre- sented be received and Treasurer to prepare the necessary mill rates to raise the 1983 County levy by applying the County portion of Allocation of Hospital per bed rating at Edgar (Section 304) and Bell Telephone Gross Receipts (Section 304(a) and present same to be included in the Township By-Law to raise, levy and collect taxes for 1983. And further, that the Treasurer ar- range to make payments on required installment dates. Presented letter from Mrs. Carol Alderdice, Part Lots 26 & 27, Conc. 3 with respect to drainage problem on line two, alleged to be caused by build up of dirt, stones, etc., preventing the water to drain away properly. Clerk advised that a copy had been made for Road Supt., when he returns and that the Working Foreman had been requested to look into the matter in the interim. On motion of Drury and Halfacre, that letter be received and the matter be reviewed when inspec- ted on Township Road Tour. Presented letter from John Eakins, M.P.P. Victoria-Haliburton with respect to Liberal Caucus at Queen's Park undertaking a task force study of rural municipalities in Ontario to determine what government action can be taken to address their particular needs. Enclosed with letter IS a copy of address by Opposition Leader, David Peterson in which he discusses the broad is- sues of the matter and announces the creation of the said task force which is chaired by Mr. John Eakins, M.P.P. On motion of Halfacre and McEwen, letter enclosure be received and copies be made for any or all members of Council requesting same for input to a Committee of Council meeting. Planning & Development The Planning Administrator was present at 1:00 p.m. to reVIew planning and development matters. The following was presented: -County of Simcoe, Development Commission, forwarding 'Barrie' section, County Industrial Direc- tory, and response to questionnaire. -County Engineer, request re: selection of appropriate road reserve location, County Rd., No. 20, Development Application P2/83 - Newton. -M.M.A.H., covering correspondence re: submittal of O.P.A. No. 15 North Oro Study, support- ing documentation and request for payment of grant balance. -Clerk's Certificate, Section 39(28) of the Planning Act re: Zoning By-Law No. 1302/83 Squires lagoon extension, pt. lot 17, Conc. 7. -M.M.A.H., advising that O.P.A. No. 15 - North Oro Study is under active Ministry review and circulation. On motion of Johnson and Drury, that correspondence as presented be placed on file. -Presented M.M.A.H., approval of final portion of O.P.A. No.7, resulting from the Minister's dismissal of a deferred portion of the amendment dated April 5, 1978 and left over from the Ontario Municipal Board Hearing into By-Law No. 1213/80, for which final approval was received from the Board, by Order dated October 13, 1981. On motion of Halfacre and Johnson, Planning Administrator to take such actions as are required under the Planning Act to register the Amendment in the Registry Office. ,... . . . Pg. 120 TENTH MEETING - APRIL 5, 1983 On motion of Drury and Halfacre, go into Committee of the Whole at 1:25 p.m. with respect to a booking of the Guthrie Hall for Stag Party. Mr. Trainer representing~ group for a Retirement Bachelor Party, was present before Council to dis- cuss the matter. On motion of McEwen and Halfacre, that Council come out of Committee of the Whole at 1:45 p.m. On motion of Halfacre and McEwen, that the Clerk respond to the deputation and advise Mr. H. Trainer of Township By-Law No. 1285/82. Presented 5 Mottos from Students of Guthrie Public School in response to Township letter to all schools inviting students to submit a motto for the Township of Oro by March 31, 1983. Only one school responded to the invitation. On motion of Drury and McEwen, that the five Mottos be received and a selection be made at the next Committee of Council meeting. Presented a letter of quotations for the Township Chev. Half Ton Truck which is no longer to be used by the Township Road Department. The quotation is on a where as and as is basis. On motion of Johnson and Drury, that the quotation be referred to Road Committee. Presented letter from Chairman, Burgess Graham Securities Ltd., with respect to Township of Oro Debentures, advising that as principals have pleasure in offering same, prior to sale. Total of $28,000 due November 20th, 1983 - $g,OOO ; 1984 -$9,000; 1985 - $10,000. Price being 92.25 and accrued interest to yield approximately 11.25%. Letter requests immediate reply should the Township be interested in taking up any offerings of the debentures. On motion of Johnson and Halfacre, Clerk to advise Mr. J.N. Hughes, of Burgess Graham Securities Ltd., that the Council of the Township of Oro are prepared to pick up the 5 3/4 Debentures due November 20th on the following years 1983 $9,000; 1984 - $9,000 and 1985 $10,000. for a total of $28,000, at the price of 92.25 and accrued interest to yield approximately 11.25%. And further, that the Clerk advise of same by telephone and confirm in writing. Presented from Department of Fisheries and Oceans, Small Craft Harbours, invoice to cover lease #8105 C309 for the Wharf at Shanty Bay, Carthew Bay and Hawkestone, being for the period from May 1, 1983 to April 30th, 1984. On motion of McEwen and Halfacre, that the invoice for lease of the Wharf at Shanty Bay, Carthew Bay and Hawkestone in the amount of $100.00 be authorized for payment and Clerk to forward cheque for same to cover the period from May 1, 1983 to April 30, 1984. Presented an application for a Loan under the Tile Drainage Act, as applied for by Ivan Clark, to construct a Tile Drainage System on Lot 23, Concession 4 (wt Lot 23 of approximately 90 acres) Total estimated cost of $32,094.00 which at 60% would qualify for a Loan of $19,200.00 the total allocation for the Township of Oro is in the amount of $10,000.00 however, the past two years applications processed have not used the entire amount of the allocation. On motion of Drury and Halfacre, the application for a Tile Drainage Loan from Ivan Clerk, for a Tile Drainage System to be constructed on wt Lot 23, Conc. 4, be received for approval and copy of the application be forwarded to the Ministry of Agriculture & Food, Food Land Development Branch, with request for increase in allocation for 1983 to permit the approval of the applica- tion from Ivan Clark and provide for other applications that may be received in 1983. Upon being advised from Ministry of Agriculture & Food, the application be re-presented for approval and r'U""f"OCC ~ nf't ~ . ....... Pg. 121 TENTH MEETING - APRIL 5, 1983 The matter of flat rate for Garbage Collection in designated areas was presented for review due to new Garbage Tender awarded, for the period of 1983-86, to McLellan Disposal Services Limited for a total annual price of $46,568.80. 1982 Charges 1983 Costs 1983 Ch s 18.80 25.00 38.00 45.00 60.00 75.00 Residential Commercial once per week Commercial twice per week 20.00 35.00 60.00 After review and consideration, the following action was taken: On motion of Drury and Halfacre, that the flat rate charges for garbage collection services on properties defined under provisions of By-Law 976, as amended, be collected by applying a flat rate of $25.00 per year for Residential and farm properties for once per week collection and a flat rate of $45.00 per year for once per week Commercial and a flat rate of $75.00 per year for twice per week Commercial Collection. Presented Statement of Bell Canada Gross Receipts as of December 31, 1982 for taxation year 1983 for a total of $76,760.00, In accordance with Section 304(a) of the Municipal Act and ap- portioned as follows: 1982 . Mill Rate Assessment Apportionment % Township 70.275 1,295,139 17,900.62 23.32 H.P.V. 76.449 6,991 99.79 .13 S.B. Street Lights 5.805 3,349 7.67 .01 County of Simcoe 25.733 1,302,130 6,593.76 8.59 Elementary (Public) 109.101 1,302,130 27,940.93 36.40 Secondary 94.537 1,302.130 24,218.03 31.55 76,760.80 100.00% . And Hospital per bed rating under Section 304 of the Municipal Act on basis of $50.00 per bed for 258 beds (1982 Allocation) at the Adult Occupational Centre, to a total of $12,900, and apportioned as follows: 1982 Mill Rate Assessment Apportionment % Township + S.B. Lts. H.P.V. County of Simcoe 76.080 76.449 25.733 1,308,316 10,595 1,315,620 9,360.24 83.85 3,455.91 12,900.00 72.56 .65 26.79 100.00% On motion of McEwen and Johnson, Statement of Bell Canada Gross Receipts and apportionment of same as presented, be accepted, and Treasurer to apply same for 1983 Taxation to establish the Mill Rates for 1983. Also, the per bed rating under Section 304 of the Municipal Act as pre- sented and apportioned, be accepted and same be applied accordingly to establish the 1983 Mill Rates. II""" . . . """"'l1lI Pg. 122 TENTH MEETING - APRIL 5, 1983 The 1983 Township Budget was considered as presentation to Committee of Council and recommenda- tion of same for Estimated Expenditure of 1,825,300 and estimated Revenue of $1,139,980, (total expenditures includes Hawkestone Police Village estimated expenditure for Roads) which will leave an amount of $685,320 to be levied on Residential and farm Assessment of $9,902,181 and Commercial Assessment of $1,310,388. The total expenditure also includes the general mill rate reduction for Hawkestone Police Village as agreed to by Council and Trustees of H.P.V. (at a Committee of Council meeting held on March 29/83) in accordance with Section 338(1) of the Municipal Act. The increase of Levy being 3.6743% over 1982 Levy. A mill rate to raise the Township Levy of $685,320 would be: Residential Commercial 59.886 Increase over 1982 ; .153 mills or 70.454 increase over 1982 ; .179 mills or Average percentage increase being .2561% .2547% .2554% 1983 Levy 1982 Levy Increase 685,320 661,000 24,320 3.6793% After further discussion and consideration the following action was taken by Council. On motion of Halfacre and Drury, that the 1983 Budget as presented and revised from presentation to Committee of Council be approved for 1983 for a total Expenditure of $1,825,300 with an esti- mated Revenue of $1,139,980. , leaving an amount to be levied of $685,320. And that a Mill Rate of 59.886 Residential and a Commercial Mill Rate of 70.454 be applied and incorporated in the By-Law to Raise, Levy and Collect Taxes for 1983, being the required Mill Rates to raise the 1983 levy of $685,320. Presented a proposed Budget from Trustees, Hawkestone Police Village as received. Roads 16,300 Trustees Special levy 7,230 Breakdown of Budget on file for reference. Presented the Road Supt., report for work done during the Month of March and Vouchers 3 and 3A to cover same. On motion of Johnson and Drury, Report of Road Supt., for work done during the Month of March as shown on Vouchers 3 and 3A, accepted as satisfactory and Treasurer authorized to issue cheques to cover same to a total of $63,974.17. On motion of Drury and Halfacre, that the following accounts be passed for payment. Wages Office W.D.S. Arena Council By-Law Coed Prog. Pl.Bd & C of A 6 wks 6 wks 4 wks Month of March 4 wks 2 wks 18,239.96 2,522.92 3,196.79 3,221.71 320.88 1,409.83 2,106.50 J. . . . TENTH MEETING - APRIL 5, 1983 Prepaid Accounts Orillia Historical Society - Purch. Monty Leigh Remembers Pitney Bowes - 1st Install Photo Copier Sharon Horne Re: Day Camp Program Carrie Shellswell - Office Cleaning Oro Horticultural Society - 1983 Grant Henry Neufeld - Petty Cash J.D. Heintzman - Legal Exp. Refund Pl. Bd. Oro Figure Skating - Prof. Skating Fees Texaco Canada - Bldg. Off. Car Fuel Hitch House Ford - Lease, Deposit, Lic. Bldg. Dept. Midhurst Tree Nursery - 5,000 Trees Various Loc. Barrie & District M.R. - 1983 Grant D. Woronka 1983 Grant - Canada Day Treasurer of Ontario - Registry Fees S.C.B.E. - 1st Instal. - 1983 Levy S.C.S.S. _ 11 11 11 11 Barrie Public Library - 1st Quarter 1983 Orillia Public Library - II 11 Ontario Hydro - Norshell Developments Receiver General Postage Treas. of Ontario - Registry Fees II General Accounts Bradleys - Office Supplies Ainley ~ Assoc - Council Pl. Barrie Welding - WDS Repair BP Oil - WDS, Hall - Fuel Howard Campbell - History Comm. Robert Drury - Exp. - Good Rds AMO (ROMA) Dyment, Stubley - Dog License The Examiner - Notices - Dogs The Packet - Notice Dogs Pitney-Bowes - Rental - Postage Meter Ron Young - Services - Jo-Con Ainley & Associates - Pl. Bd. Exp. The Examiner - Ads Garbage Tender & Grass Cutting Tenders HPV Trustees - 1st Quarter Remun. & Exp. IBM - Interim Tax Billing The Packet - Pl. Bod. Exp. & Garb. ColI. F.J. Reinders & Assoc - PI. Bd. Exp. Ontario Humane Society - 2nd Quarter Contract The Packet - Ad Grass Cutting Workman's Compo - 1983 Assessment Darlene Shoebridge AMCT Course Unit 2 Municipal World - 1 Statute Direct Communications - Bldg. Dept. Radio Inst. Pitney-Bowes - 2nd Install. - Photo Copier Ontario Hydro - Various Locations P.B. Leasing - Rental Bell Canada - Off, Park, WDS Pg. 123 ....... 153.60 3,529.22 74.75 88.45 315.00 45.00 189.91 720.00 103.48 532.23 144.45 500.00 300.00 6.00 479,603.00 10,310.00 5,936.00 2,967.75 87.63 1,000.00 15.00 503,741.47 246.94 509.86 676.64 709.52 14.77 504.89 146.95 11. 62 14.40 61. 79 120.00 930.98 44.84 322.00 2,009.82 178.56 2,957.20 3,632.48 14.40 3,677.78 90.00 24.17 155.81 3,529.21 2,168.72 127.13 278.87 III""'" . . . """"'II1II Pg. 124 TENTH MEETING - APRIL 5, 1983 Thelma Halfacre - 1st Quarter Exp. George Roberts - Mileage - OPA #15 IBM - Tax Notices Birch Business - Maint - Agreement Carrie Shellswell Office Cleaning Steve Davie March! Exp. * ROMA, Good Roads Georgian Heavy Equipment - WDS Repairs The Packet - Council Mtg. The Examiner Council Mtg. United Lumber - Park Supp. Morris Shellswell - WDS Moving Equip. Joanna McEwen - 1st Quarter Exp. McLelland Disposal - Garb. Collec. 141.25 84.00 498.13 130.42 62.52 730.84 1,278.26 9.00 5.81 20.31 54.00 332.86 3,843.84 30,349.89 Fire Accounts 15,262.59 Grand Total Accounts 583,252.54 Presented registration particulars from Georgian College of Applied Arts & Technology, pertaining to Unit 3 of the A.M.C.T. Municipal Administration Program, being offered at Georgian College on Wednesday evenings, for ten consecutive weeks, commencing April 13, 1983. Registration fee $90.00 per student. On motion of McEwen and Halfacre, that Council authorize the payment of registration fees in the amount of $90.00, each, for Darlene Shoebridge and George Roberts, to attend Unit 3 of the A.M.C.T. Municipal Administration Program at Georgian College, commencing April 13, 1983. Committee Reports Waste Disposal: No additional report other than repairs to the Loader and machinery rental during time of repair. Fire & Building: The matter of dispatch system for Fire Calls as is presently proposed for the Oro Fire Departments through the Barrie Fire Department, was further discussed. On motion of Halfacre and Drury, that a further letter be forwarded to the Council of the City of Barrie to request an initial cost to establish such system and the annual cost for serVIce of such a system for the four stations in the Township of Oro. On motion of Drury and Halfacre, as enquiry whether the Townships Services through the Barrie Fire that a letter be forwarded to Vespra and Medonte Townships would be interested in entering into an Agreement for Dispatch Department along with Oro Township proposal. Road Department: Suggestion of a tentative date for Road Tour as Tuesday, April 12th, 1983 or alternatively on Thursday, April 14th, 1983. Parks & Recreation: Deputy Reeve McEwen brought to the attention of Council the matter of an Agreement with Caretaker Oro Memorial Park which is presently in a draft stage. Also the matter of request by Jarratt Community Hall Board for gravel for parking lot and use of the Oro Rehab '83 Program. . . . Pg. 125 TENTH MEETING - APRIL 5, 1983 On motion of Johnson and Halfacre, that the School Board Representative, Mr. Lloyd Fletcher be requested to attend a Committee of Council meeting on April 27, 1983 to discuss the 1983 School Board Budget. On motion of McEwen and Drury that a letter be forwarded to A M 0 in response to the letter from the President with respect to the Discussion Paper on Municipal Cost Sharing and Uncondi- tional Grants. On motion of Drury and Halfacre, adjourn to meet again on Monday, April 18th, 1983 at 9:00 a.m.