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01 31 1983 Council Minutes . . . Pg. 50 COUNCIL CHAMBERS - JANUARY 31, 1983 FIFTH Oro Council met pursuant tc adjournment with the following members present: Reeve Deputy Reeve Councillor Councillor Councillor Stephen Davie Joanna t,1cEwen Robert Drury Thelma Halfacre Allan Johnson Reeve Stephen Davie In the chair opened the meeting at g:OO a.m. with prayer. The minutes of the last regular meeting held on January 17th were on motion of Halfacre and McEwen confirmed as printed and received. Presented c Ies of letters d as instructed at the meeting of January 17th, as follows: -Ontario Humane Society (Orillia Branch) requesting representatives attend meeting this after- noon at 2:30 p.m., and forwarding Live Stock Valuers report on sheep badly disturbed by dogs. -Secretary, Oro Township Library Board forwarding Contracts for Library Services - Barrie and Orillia Public Libraries and copy of letters to same advising that the contract was being renewed for 1983. -D.S. White, Q.C. - Township Solicitor re: proposal to submit offer to purchase part E~ Lot 9, Conc. 6 , Township of Oro. -D.S. White, Q.C. - Township Solicitor re: conveyance of Road Allowance between Lots 5 & 6, Conc.13, shown as Parts 3 & 4, Plan 51R-9591 and Township position of Parts 1 & 2, of Plan 51R-9591. -Owner of Lot 36 & 37 with respect to Block IIC" of R.P. 875, being the Block between the two lots. -Hank Westerlaken and Paul Zawodny applicants for Caretaker Oro Memorial Park requesting two letters of character reference. -Letter to all Public Elementary Schools requesting co-operation with regard to a Township Motto Contest - also copies of same letter to all Elementary Separate Shcools in Barrie and Orillia as well as Private Schools. -Barrie Examiner and Orillia Packet - notice of next three regular meetings and Notice to Dog Owners. -Copy of letter to D. Woods, Range 2 - Road Allowance cleaning and ditching proposed to improve drainage. On motion of Halfacre and Johnson, copIes of letters as presented and forwarded accepted as satisfactory. Old & Unfinished Business Presented copy of letter forwarding Program Application for Canada/Ontario Employment Develop- ment Program for the Township of Oro as completed for Program enti tled 1I0ro Rehab '83" to a total gross program cost of $20,248 which qualifies for a program allocation contribution of $20,300.00. Program based on 2 men for 12 weeks and one man for 50 weeks. On motion of Johnson and McEwen, letter and Program application as presented and forwarded for approval for a total gross program cost of $20,248 accepted as satisfactory. . . . ~g. 51 FIFTH MEETING - JANUARY 31, 1983 Presented copy of letter from Simcoe County Board of Education to Township of Tosorontio with respect to resolution with respect to Education Budget setting process 1983. Letter outlines Public Education Act and that Trustees are elected as are Council members. On motion of Drury and Halfacre, letter be received and filed for reference. Presented from Township of Medonte copy of By-Law 83-3, being a By-Law to appoint members to the Jarratt Community Hall Committee of Management and Control for 1983. The By-Law appoints James Handy and Joseph Patterson and Councillor Ian Beard to the Jarratt Hall Committee, who are to manage the Jarratt Community Hall along with members from the township of Oro appointed by By-Law No. 1292/82, namely- Morris Douglas, Wayne Burkholder, Susan Grant and Deputy-Reeve Joanna McEwen. On motion of McEwen and Johnson, copy of Medone Township By-Law No. 1292/82, be received and filed for all necessary reference and a copy of same be forwarded to Secretary Jarratt Com- munity Hall Committee. Presented copies of Information to Ratepayers Notice to be inserted with Interim Tax Notices as well as Notice of Public Open House Meetings for proposed Amendment No. 15 to the Official Plan for the Oro Planning Area. On motion of Johnson and Halfacre, copies of Notices as presented accepted as satisfactory and same to be printed and inserted with each Interim Tax Notice. Presented letter from Ministry of Agriculture and Food, Capital Improvements Branch with res- pect to Tile Drainage Allocations 1982-83 advising that it appears that the Ministry will have sufficient funds to meet reported needs. Therefore, Debenture may be processed up to the amount reported to December 31, 1982. On motion of Johnson and McEwen, letter be received and filed for references. Clerk advised that the 1982 Annual Return for road Expenditures to a total of $951,101.22 according to (FB-MRA-36) Rural, is in the process of being prepared and completed and that since the next regular meeting is scheduled to be held February 14, 1983 and the Form is to be in the hands of the Oistrict Office by February 11th, 1983, a resolution is required to have same completed and signed according to Form OB-MR-13. On motion of Johnson and Halfacre, that the 1982 Annual Report Forms be completed as required to total expenditures for 1982 as will be shown on Form OB-MR-69 for total subsidizable expen- diture of $951,101.22 and once completed and Road Supt. and Treasurer have taken the necessary declaration, Reeve and Clerk authorized to sign the Annual Petition for Subsidy and Clerk to have Return forwarded in order to reach the M.T.C. District Office as early as possible prior to February 11, 1983. Presented letter from Barrie Public Library Board acknowledging receipt of 1983 contract signed by the Chairman and Secretary of Oro Township Library Board and now signed by Barrie Public Library Board with duplicate original having been returned to Secretary, Oro Township Library Board and copy enclosed for Township records. On motion of McEwen and Drury, letter be received and filed for reference. . . . Pg. 52 FIFTH MEETING - JANUARY 31, 1983 Committee of Council Recommendations - from meeting held January 27, 1983. 1) W.D.S. Report of Supt. Committee of Council recommend that matters of concern presented by W.D.S. Supt. be reviewed by Council for action. On motion of Johnson and Halfacre, that Waste Disposal Committee to review all items of concern presented and priority items be programmed and included in 1983 Budget. 2) Items considered with Trustee, Township of Oro on S.C.B.E. Committee of Council recommend that the resolution of the Township of Tosorontio not be en- dorsed and that liaison through the County Education Committee and Township of Oro elected representative to Simcoe County Board of Education, be continued. On motion of Halfacre and Drury, that the Township of Tosorontio resolution not be endorsed and that while the Council of the Township of Oro encourage the intent of the resolution, the Township of Oro resolves to communicate through the elected representative to the Simcoe County Board of Education for the Township of Oro and through the Simcoe County Education Liaison Committee. And further, that the Township of Oro will monitor the effect of this communication. 3) Arena Committee - regulating controls in the arena and on the ice. Committee of Council recommend that once a letter is received from Township Solicitor In this regard same be forwarded to Township Insurance Agent. On motion of Drury and Johnson, that once letter is received from Township Solicitor confirming verbal report to Committee of Council on January 27, 1983, with respect to Arena Committee Authority to regulate behaviour within the Arena and on the ice, a copy of the letter be for- warded to the Township Insurance Agent, requesting that the Township be advised of coverage under the Township Insurance Policy in this regard and a copy to be forwarded to the Arena Committee. 4) Conveyance of Road Allowance between lots 5 & 6, Conc. 13 Recommendation of Committee of Council was further considered and the following action was taken: On motion of Johnson and McEwen, that the Solicitor for Big Cedar Parks be advised that Oro Council are prepared to convey parts 3 & 4 of Plan 51R-9591 in accordance with procedures under Section 317, R.S.O. 1980, chapter 302, as amended, and that a By-Law for this purpose is to be prepared by the Township Solicitor, along with any necessary documents required, after which the necessary deed may be executed and registered. And, that Big Cedar Parks be advised that all legal costs in this matter, be that of Big Cedar Parks, and that Parts 1 & 2 of Plan 51R- 9591 are still available at the previously quoted value of $1,500.00. 5) Committee of Council recommendation of proposal to purchase Pt. E~ Lt. 9, Conc. 6. Committee of Council, from meeting of January 27th, recommend that the Township Solicitor, D.S. White, Q.C. be instructed to reply to Mr. J.R. Hunter, Q.C. and advise that the Township is still prepared to propose an offer to purchase part Lot 9, Conc. 6. Pg. 53 . FIFTH MEETING - JANUARY 31, 1983 On motion of Drury and Halfacre, as recommended by Committee of Council, the Township Solicitor, D.S. White, Q.C. be instructed to reply to Mr. J.R. Hunter, Q.C. And advise that the Township of Oro is still prepared to propose an offer to purchase part E~ Lot 9, Conc. 6 on a similar basis as the offer to purchase made in 1982. 6) Park Caretaker - Oro Memorial Park Committee of Council recommend that following receipt of character reference from applicants as requested, the matter be dealt with after Council have met with Mr. Cecil Phillips. Clerk advised that an appointment had been arranged for 2:00 p.m. today. This matter be further dealt with after meeting with Mr. Cecil Phillips later today. 7) Status of Monk & O'Brien Streets - Plan 1, Conc. Letter from Dr. Hans Stauffert requesting Council to bring to the attention of the Township Solicitor the situation of actual legal status of Monk & O'Brien Streets on Plan 1, Was pre- sented to Committee of Council on January 27th and Committee of Council recommended that the matter be referred to the Township Solicitor. On motion of McEwen and Johnson, that copy of letter and other correspondence as well as any other research work in this regard be forwarded to Township Solicitor with request that he provide Council with actual legal status of Monk and O'Brien Street. . Treasurer presented report of receipts for the Month of January as follows: . Mr. Keith Lees - Council Minutes 1982 Earl Scott Rental Town Hall Donald Gibson - Pa/83 PI Bd. Lloyd George - Council Minutes Ministry of Solicitor General - Wages & Mileage - Medonte Train Derailment Provo of Ontario - Interim Rds. Subsidy Government of Canada - Propane Conversion Grants Treasurer - Kith'n'Kin (36.00) Misc. (2.00) Linda Wismer - Dog Tags John Vokes - Council Minutes Oro Station Area Council Minutes Maritime Life - Overpayment of Premo Gov't of Canada - Workmen's Comp - Day Camp Sukwon Yoon - 1983 Bus. Tax Bob's Shell - 1982 Bus. Tax Treasurer Int. for Dec/82 Treasurer - Kith'n'Kin Linda Wismer - Dog Tags Treasurer - Transfer Arrears Oro Elec. Contr. -Water Meter Shanty Bay School Comm. Centre - Lot. License #370255 Sanford McKague BUS. Tax & Pen. Treasurer Story of Oro (5.00) Misc. (5.00) Linda Wismer Oog Tags Treasurer Tax Cert. (68.00) Bldg & Zoning (30.00) Dave Meeks 400mm x 7mm Culvert 20. 00 15.00 100.00 20.00 2,286.00 58,345.53 400.00 38.00 22.00 69.00 45.00 173.96 176.00 50.65 110.27 645.97 12.00 52.00 12,000.00 90.00 2.00 82.50 10.00 28.00 98.00 120.00 . . . Pg. 54 FIFTH MEETING JANUARY 31, 1983 Ruth Palmer - Rent Dec/82, Jan/83 Lot 1, Plan M-118 Carole Ayerst - Wages - arena Dec/82 The Frame Shop - Wrecking Yard License Egon Motors - Bus. Tax & Pen Grandview Bayview Assoc. - Rds. 16mm Gravel Bayview Rd. Assoc - Grader Rental Linda Wismer - Dog Tags t4argo Tonge Misc. (photo) Provo of Ontario Pl. Bd. Refund Pulications Treasurer - Arrears of Taxes 60.00 3,308.20 20.00 219.20 500.00 30.00 84.00 2.00 15.00 12,000.00 91,250.38 On motion of Johnson and Halfacre, Treasurer's Report as presented be received as satisfactory. Presented Correspondence, Communications, etc.: -Treasurer, County of Simcoe - forwarding Wolf Bounty application. -Ontario Good Roads Association forwarding pre-registration fees for delegates. -Ministry of Transportation and Communication - formal approval for Subsidy of Pintle Hook in amount of $197.95 purchased as an extra on 1981 Model L9000 Ford Truck, approved March 25, 1981. This amount was withheld from 1981 Annual Return and may now be reinstated. -Canada Post response to Township letter supporting resolution of the Township of Fredericks- burgh for a stamp to mark the bicentennial of the United Empire Loyalists and from the Office of the Prime Minister advising the letter supporting the resolution had been forwarded to the office of the Hon. Andre Ouellet, Minister, responsible for Canada PQ$t CorDor~tion -Letter from Gordon Wager in response to TownshIp letter regarding Waste dIsposal, WInter Hours & Planning Board Vacancies. -Malone, Given, Parson re: Consulting Services. -Ministry of Revenue, Sales Tax Branch - regarding application for rebate of sales tax. -M.T.C. B-3 Subsidy on Storm Sewer Contruction and Maintenance. -The Hon. Paul Cosgrove, P.O. M.P. forwarding names of Council Members. -To Ainley & Associates Limited - names of members of Planning Board. -Letter from Ainley & Associates Limited regarding preparation of application for energy con- servation program. -Ministry of the Environment - Amendments to the Consolidated Regulations Under the Environmental Assessment Act. -Clerk's report on Septic Tank pump out at Oro Memorial Park. -Workmen's Compensation Board - Accident Cost Statement. -N.V.C.A. - Minutes of Executive Committee Meeting, December 24/82 and January 12/83. -Lottery License 370255 issued to Shanty Bay Public School. -M.M.A.H. - Background Issue, Jan. 3/83 and Jan. 10 & 17th, 1983. Also list of Heads of Council 1982-85. -Nelson Grove Association - Would like to meet with Council. -A.M.O. Policy Guidelines and Resolutions -adopted at the Annual Conference, August 22-25th, 1982. -Ice Rentals - Oro Township Community Arena - Jan. 8th to Jan. 22/83. -Information Orillia - Report and Financial Statement. -F.R. Bob Dance - Resume and application for employment. On motion of Johnson and Halfacre, correspondence, communications, etc., be received and filed for reference. Pg. 55 F H t4EETING JANUARY 31 1983 . Presented letter from Ontario Parks Association forwarding Membership Application/Renewal. The fee for the Township of Oro being $40.00, which entitles the Township to 3 representatives. On motion of Johnson and Halfacre, that the application be completed and returned showing three representatives as in 1982, namely the Park Committee and the Clerk. Presented letter from Danilo Zamperion with reference to lots 208,209 and 210 of Plan 626. Pre- sently the only access is over Block IID" from Campbell Avenue to unopened Simcoe Crescent. 14r. Zamperion would like to purchase Block "0" and portion of Simcoe Crescent northerly from the Creek. Letter advises that he would be prepared to pay $500.00 for Block "0", conditional sub- ject to an agreement being reached to be able to purchase the portion of Simcoe Crescent as outlined in map attached to letter. Simcoe Crescent would requIre to be closed by By-Law. On motion of Drury and Johnson, that this matter be held In abeyance until Council have had an opportunity to visit the site, which is to take place during Spring Road Inspection, after which a meeting may be arranged with Mr. D. Zamperion. Presented letter from Ministry of Natural Resources Huronia District, Midhurst, with respect to owners of property fronting on Lakes, Rivers or Streams who are contemplating shoreline work. Letter advises that although individual undertakings may appear to be insignificant, the cumu- lating effects of shoreline projects can have devastating results on our lands and fisheries programs. . On motion of McEwen and Johnson, that letter be received and filed for necessary reference and information to ratepayers should enquiries arIse. Mr. Allan K. McLean, M.P., Simcoe East was present during recess of Council at 10:45 a.m. and enquired whether Council had any requests at this time. After the meeting reconvened, he advised that he would be pleased to assist on matters of concern. Presented copy of Rural Section (ROMA) Annual Meeting and Conference Program February 6th to 9th. Also general announcements for same with respect to accommodation reservations. Also pro- posed Amendments to the Rural Section (ROMA) Policy Statement. Clerk advised that copies had been made for members of Council attending as delegates. On motion of Johnson and Drury, ROMA conference program as presented and report that copIes had been presented to delegates accepted as satisfactory. Presented letter from County of Simcoe, Recreation and Library Department, enclosing Oro Township Section from the County 1980 Recreation Resource Directory as requested. Letter requests assis- tance in up-dating the current contact personnel, addresses and telephone numbers. On motion of McEwen and Halfacre, letter and Section of County 1980 Recreation Resource Directory be reviewed and updated as requested. Presented for consideration, request for annual grants from: 1 ) North Simcoe Soil & Crop Improvement Association for a grant to the Annual Seed Fair (1982 - 25.00) . 2) The Salvation Army (1982 50.00) 3) East Simcoe Plowmen's Association (1982 - 100.00) 4) Information Orillia (19B2 - 30.00) After consideration of requests for the above grants, the following action was taken: . . . Pg. 56 F ING - JANUARY 31 1983 On motion of Drury and Johnson, that Oro Council as in previous years, authorize grants to North Simcoe Soil and Crop Improvement Association for Annual Seed Fair, an amount of $26.25 and an amount of $52.50 to the Salvation Army. East Simcoe Plowmen's Association an amount of $105.00 and Information Orillia an amount of $31.50. Treasurer authorized to issue cheques for same and forwarded. All grants being same as in 1982 plus 5%. On motion of Johnson and McEwen, that the Township of Oro authorize a grant of $100.00 to the Richmond Resource Centre and an amount of $67.00 to the Ontario Municipal Management Develop- ment Board (OMMDB). Presented from the Liquor License Board of Ontario (LLBO) advising that Sport Restaurant, part Lot "A", Concession 2, has made application for a Liquor License. Purpose of notice be to enable Council, if they desire, to make representation to the Board concerning the application and allow the departments of the Municipality concerned to review same. The application has been scheduled for a public hearing - time and place to be notified. Clerk advised that Chief Building Official and Zoning Administrator had received a copy. Also copy of letter setting date of Hearing for March 15, 1983. On motion of Halfacre and Drury, letter be received and filed for necessary reference. Presented letter from Ministry of Municipal Affairs & Housing with respect to Municipal Adminis- tration Program and guidelines for same. Subsidies Branch to be advised before February 28th, should the Township wish to participate. On motion of Johnson and Halfacre, letter and guidelines be received and the matter be reviewed by the Council and Administrative Staff with a report to Council for the next regular meeting on February 14, 1983. Presented letter from Co-Operative Education Officer, Employer Service, Georgian College regar- ding wage subsidy for computer students, summer employment in 19B3 forwarding Computer Program/ Analyst Student Program requirements, should the Township wish to partake in such a program. On motion of McEwen and Drury, letter and questionnaire forms be received and filed for reference. Presented memorandum from the Hon. Claude F. Bennett, Minister, Municipal Affairs and Housing with respect to Provincial Transfer Payments to Municipalities for 19B3 and advising that the increase for 1983 over 1982 is 4.3 per cent. The General Support Grant paid to Municipalities In the Province will be 5.75% compared to 1982 of 6%. Also copy of Statement to the Legislature on January 25, 1983. On motion of Halfacre and Johnson, memorandum be received and filed for reference. Presented memorandum from B. Walsh, Fire Services Adviser, office of the Fire Marshal with ref- erence to Regional Fire Training School for the County of Simcoe April II-15th, 1983. Memor- andum is to remind Council to provide for the expenses of their candidates to the School. Allow- ance this year for single station Fire Departments and 3 applicants from Multiple Station Fire Departments. Also that forms had been forwarded to the Township Fire Chief. On motion of Halfacre and McEwen, memorandum be received and Fire Chief to advise of how many Volunteer Firemen will be attending from the Township of Oro Fire Departments, and that the Township will cover the expenses for the Volunteer Firemen attending the Regional Fire School. . . . Pg. 57 FIFTH MEETING JANUARY 31, 1983 The Chief Building Official was not present as scheduled since he had no specific report. Councillor Halfacre presented a report of proposals and recommendations for 1983, as Chairman of Fire & Build- ing Committee. On motion of McEwen and Johnson, that the matter of minimum standards By-Law and square footage of buildings be referred to Oro Planning Board for consideration. The matter of the Chief Building Official's car was brought to the attention of Council. Sugges- tions were also presented as to whether consideration should be given to leasing versus owning of a vehicle. On motion of Drury and Johnson, that the report of the Fire Committee as presented be received and copy of same filed and a letter of appreciation be forwarded to Allan Newton for his assis- tance at the Fire of the property owned by Mr. Dixon. Presented accounts for the month of January, for payment as follows: v/ages Office 4 wks Jan. 21/83 12,394.38 W.D.S. 4 wks Jan. 21/83 1,944.05 Council Month of Jan/83 2,828.41 By-Law Month of Jan/83 75.22 Arena 4 wks Jan 23/83 3 377.91 20,619.97 Prepaid R.O.M.A. - Registration Fees A.M.O. Membership 1983 AMCT - Membership 1983 Onto Good Roads Assoc Membership 1983 II II II II _ Registration Fees Ontario Humane society - 1st Quarter 1983 Hawkins Garage Bldg. Insp. Car A.M.a. - Registration Fees Henry Neufeld - Petty Cash Ontario Hydro HPV St. Lights 1982 A/P 4th D. McKenzie - HPV Trustee 4th Quarter Exp.(1982) R. Fallon - HPV Trustee _ II II II II R. Leigh II II II II II II Separate School - ARC Added Tax 1982 A.M.O. - 1983 Membership Separate School ARC Added Taxes 1982 Onto Good Roads - Dinner Ticket re: Convention Texaco Canada - BId. Insp. Car Fuel S.C.B.E. - Elec. Exp - East Oro School Banburry Food Office Supplies Henry Neufeld - Petty Cash Oro F~gure Skating Prof. Skating Fees Joseph Ballough - Rebate 1982 Taxes 265.00 10.00 200.00 85.00 195.00 3,632.48 93.66 225.00 35.00 690.91 91. 70 80.00 80.00 1,321.11 713.72 205.71 15.00 74.50 17.00 95.69 25.00 648.00 .81 8,800.39 . . . Pg. 58 FIFTH MEETING JAfvUARY 31 General Accounts Bradley's - Office Supplies Wayne Lintock Fox Bounty Wm. Crawford - Fox Bounty Thelma Halfacre - 4th Quarter Exp. 1982 McLellan Disposal - Garb. Collection B.P. Oil - Hall-Fuel Nott. Valley Conservation - Willow Creeek Eng. Onto Plumbing Insp. Assoc., Bldg Insp. Membership Stuart Keyes - Maps Grand & Toy - Office Supplies Onto Hydro - Norshell Dev. Pitney Bowes Postal Rates F.J. Reinders - Pl. Bd. - North Oro Study Hawkins Garage - Bldg. Dept. Car Repair Amora Portrait Studios - Council Portrait Henry Neufeld A.M.O. Expense Dyment-Stubley - Tax. Env. & Shipping Env. The Examiner - Notice to Dog Owners Oro Septic Service - Park Septic Pumping PB Leasing - Rental - Postage Meter The Packet Dog. Lic. & Regular Mtgs. Bell Canada - Park, W.O.S, Office Nobletone Truck Wreckers - WOS - 1 Seat Carrie Shellswell - Office Cleaning BP Canada - Hall Allan Johnson 4th Quarter - Exp. 1982 Min. of Trans. & Comm. - Bldg. Dept. License North Simcoe Soil & Crop Donation Ann. Seed Fair Salvation Army - 1983 Donation East Simcoe Plowmen's - 1983 Grant Information Orillia 1983 Grant Richmond Resource Centre 1983 Grant Onto t~un. Manage. Dev. Bd 1983 Grant Onto Parks Assoc., - 1983 Membership 69.83 32.00 12.00 21.12 3,843.84 263.99 3,831.87 10.00 108.00 17.79 29.86 3.00 6,805.80 233.58 107.16 51. 80 585.48 31. 00 60.00 127.13 43.56 240.45 160.50 128.10 165.12 182.60 40.00 26.25 52.50 105.00 31. 50 100.00 67.00 40.00 17,628.83 Fire Accounts 5,232.59 Grand Total 52,281.78 On motion of McEwen and Johnson, that accounts as presented to a total of $48,391.16 be passed for payment. Road Supt. Fred Haughton, was present at 1:10 p.m. and presented his report for work done during the month of January and Vouchers 1 and 1A to cover same. On motion of Johnson and Drury, report of Road Supt. be accepted as presented and Treasurer authorized to issue cheques in payment of same to a total of $55,518.28. . . . Pg. 59 FIFTH MEETING - JANUARY 31, 1983 The matter of construction of turn-around on draft approval Plan of Subdivision, Block "X", Plan 902 (File 43T-76089) was re-presented for consideration with recommendation from Road Supt. On motion of Drury and Johnson, that Oro Council after further consideration regarding recom- mendation from the Township Road Supt., are not prepared to change the requirement in the Draft Approval fro a cul-de-sac as set out and that the Plan Profile as prepared from M.T.C. typical standard design as forwarded, be used for preparation and construction of the said cul-de-sac. Presented letter from District Engineer, Ministry of Transportation advising that the Hon. James Snow, Minister of M.T.C. has authorized a road grant allocation of $590,000.00 under the author- ity of the Public Transportation and Highway Improvement Act toward the Township's 1983 road and bridge expenditures. The allocation is in support of the Municipality's eligible expenditures on roads and bridges to : Maintenance Construction $498,800 489,900 $988,700 Total This amount includes $180,000 for carryover on the 15/16 Sideroad Construction. Also that the allocation is calculated using the Ministry's cost sharing formula and includes provision for any grant guarantee described. The Allocation was determined based upon the Municipality!s Re- sources Index of $303,000 as derived by the Ministry for road grant administration purposes in 1983. Letter further advises that Program Form MR-A-16, formerly OB-MR-28, IS to be completed and returned to the Ministry no later than March 31, 1983. Letter also advises that A. Wittenberg, Prof. Eng., will be leaving as District Engineer effec- tive February 1, 1983 and that Mr. W.H. (Bill) Venn will be acting District Engineer. On motion of Johnson and Halfacre, eltter and notice of allocation in support of the Municipality's eligible expenditures on Roads of $498,800 for Maintenance and $489,900 for Construction, to a total expenditure of $988,700 for a $590,000 raod grant allocation be received and Road Com- mittee, Road Supt. and Treasurer to prepare a Road Program for 1983 for presentation to Council. Presented copy of 1983 Roads Mileage Report updating Metric as prepared by Road Supt., along with 1983 Sewer Report, and forwarded to M.T.C. 1983 Mileage (Metric) showing 318.1 Kilometers and Sewer report showing 0.3 storm sewers 700 mm and under in diameter. On motion of Johnson and Drury, 1983 Roads Mileage Report Updating - Metric, showing 318.1 kilo- metres and Sewer Report showing 0.3 storm sewers 700mm and under in diameter, as presented and forwarded accepted as satisfactory and ordered placed on file. Road Supt. reported that he had met with Mr. Woods and other ratepayers along with the Road Committee on line 1, below the Ridge Road on Saturday, January 29, 1983 with respect to clear- ing of trees because of proposed drainage improvement. The ratepayers having a concern about removal of some second growth trees, which was required. He further advised that after explana- tion of the procedure and proposal for the completion, the concerned ratepayers appeared satis- fied with the proposal and result of the work on the road allowance. . . . Pg. 60 - JANUARY 31 1983 The Planning Administrator was present at 1:45 p.m. to review planning and development matters. The following was presented: Advised that a meeting was attended on January 28th, 1983 at the Ministry of Housing, with C. Riepma of F.J. Reinders & Associates, to carry out an informal review of the draft North Oro Study and proposed Official Plan Amendment. Representatives of both the Ministry's Community Planning Advisory Branch and Review Branch were in attendance. Results of the meeting and re- commended revisions are to be presented to Planning Board on February 17th, 1983 by Mr. Riepma. Advised that Bill 159, an Act to Amend the Planning Act was given third reading in the Legis- lature on Tuesday, January 25, 1983, and that Royal Assent to the Bill is expected by late Spring - early Summer. On motion of Halfacre and Drury, that the Planning Administrator's Report be accepted as presented. On motion of Drury and Johnson, that Council go into Committee of the Whole at 1:50 p.m. to discuss the matter of Oro Memorial Park Caretaker and calling for applications for same. On motion of Halfacre and Johnson, Council come out of Committee of the Whole at 2:30 p.m. As result of the consideration, the matter of Park Caretaker was referred for further discussion at the next Committee of Council Meeting, having discussed the matter with Cecil Phillips, Oro Township Community Arena Manager. Ms. Gail McDonald and Tom Malloy of the Ontario Humane Society, Orillia, along with Mr. Rick I<aury from Head Office were present as requested by Council at 2:30 p.m. with respect to Canine Control for the township and in particular, Simcoe Side Area. Also present from Simcoe Side Ratepayers were Andy Nicholson and Mrs. Nicholson, and three other people. Gail McDonald introduced Mr. Malloy and Mr. Rick Kaury. Mrs. Gail McDonald outlined the services under the contract being 6 days per week (Mon. to Sat.) When complaints are received direct extra service to that area - Sundays emergency serVIces. Would like to explain when we are carrying out the By-Laws for the Township, it is on Public property. In order to protect the Society, must have release from the owner to pick up dog from Private Property. If dog IS picked up - impound same if owner claim dog - same has to be released - Quarantine may be at owners property for period specified - animal must have current license. Mr. Kaury mentioned that fines were set out in the Township By-Laws and therefore approved by Council. Q If an incident arose to require more attention how could the Humane Society Increase pick up of dogs. A Mr. Kaury also related the matter of dogs at large - the pick up of a dog is an unidenti- fied dog if not licensed. If particular situation arises days may be altered to allow Sunday patrol. If a dog has a license, the Society will endeavour to return same, if from the area. . . . Pg. 61 FIFTH 31 1983 Q How has situation at Simcoe Side improved. Mr. Malloy related to several situations. If party having dog on their property they may seIze and confine the dog and request animal control to pick up the dog. Mr. Malloy outlined method of formal complaint. The person complaining about dogs at large may sign formal complaint and then be prepared to witness in Court. Also conditions for and of a Court Order. As well as method of quarantine as directed by the Ministry of Health. Q Q Q Could Society provide number of dogs picked up impounded i.e. for 1982. Why Quarantine allowed at different places, why not one place. How can service be improved to justify Township cost for animal control. A Society could extend controls or cut controls - costs may be controlled via this manner. Q Some Municipalities operate own contract Would they use some type of control. A By-Law would be same only different control officer(s). If dog bitesa human being, it then may be processed under Dog Liability Act - Vicious Dog Act this gets in front of a Judge who makes the decision. A number of various methods of changing of the Township 8y-Law were considered and reviewed by Council and representative of the Ontario Humane Society. f1r. Kaury advised that the Society would be happy to assist in amending and updating a By-Law or preparing a notice for mailing. When complaints come into the Humane society Office, each one, whether answerIng servIce call or direct call, it is followed up. Reeve thanked the representative from the Humane Society for coming to discuss the matter. On motion of McEwen and Johnson, that a letter be forwarded to the Nelson Grove Association, thanking them for their letter and advising that Oro Council have no particular items to dis- cuss with the Association at this time, but would be prepared to meet with the Association at any time they have any matter to present to Council. On motion of Johnson and Halfacre, that the draft By-Law to amend By-Law No. 1227/81 as amended be referred to Committee of Council meeting to be held on February 3, 1983. No further Committee Reports or direct motions were presented. On motion of Johnson and Drury, adjourn to meet again on Monday, February 14, 1983 at 9:00 a.m.