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12 20 1982 Council Minutes ~ . . . ~ Pg. 21 COUNCIL CHAMBERS - DECEMBER 20, 1982 SECOND MEETING OF 1983-85 COUNCIL Council met pursuant to adjournment with the following members present: Reeve Deputy Reeve Councillor Councillor Councillor Stephen Davie Joanna McEwen Robert E. Drury Thelma Halfacre Allan Johnson Reeve Stephen Davie opened the meeting at 9:00 a.m. with prayer. Confirmation of Minutes The minutes of the first meeting of the 1983-85 Council, held on Dec. 7th, were on motion of Halfacre and Drury, confirmed as printed and received. Copies of Letters Forwarded - from meeting of December 7th. -The Hon. George Taylor, Solicitor General forwarding executed release copies for payment claim - Medonte Township Train De-railment. -Paul G.M. Hermiston, Q.C. re: Township of Oro vs L.J. Torpey. -Stuart N. Keyes & Associates - Payment for 1982 Prof. Engineering services and request for quarterly billing in future. -R.V.H. Barrie advising of representative from Oro (Reeve Davie). -N.V.C.A. - advising of 1983 representative to Authority for 1983 (Reeve Davie) -Allan G. Cook Limited re: Wayside Pits for overpass at Line 9 on No. 11 Highway - Contract 82-54. -Mr. & Mrs. David Colangelo, Plan M-48 re: Street Signs. -Mr. David Williams, President, Oro Station Area Ratepayers Association with respect to action of By-Law Enforcement Officer, advising that such requests should be directed to the Township Office. -Re: Kiwanis Civic Night - advising that Oro Council will be attending. -William O'Brien re: Parks & Recreation Study Committee Report. -Huronia District, Ministry of Natural Resources re: Proposed Water Lot in front of Lot 28, Conc. 4 Martha Billies. -Letter to Prime Minister of Canada; Post Master General of Canada; Manager, Canada Post Corporation endorsing resolution of Township of South Frederics- Burgh re: issuing of stamps to commemorate Bi-Centennial Celebration of the United Empire Loyalists settlement in Upper Canada. -George Tran forwarding Township Solicitors Letter re: Quit Claim Deed. -Trustees, H.P.V. forwarding 1983 Street Light Rates. On motion of McEwen and Johnson, copies of letters as presented and forwarded accepted as satisfactory and be placed on file. ~ . . . ~ Pg. 22 SECOND MEETING DECEMBER 20, 1982 Old & Unfinished Business Presented letter from Ministry of the Solicitor General, advising that the Township application for Provincial Auto Extricating Grant Program has been approved and that the Township qualifies for $2,000.00 based on the cost of extrication equipment presently owned. In addition to this, the Township is elegible to received $2,000.00 upon proof of purchase of the extrication equip- ment required to complete the basic kit provided that proof of purchase is received within 120 days from December 7, 1982. On motion of Halfacre and Johnson, letter be received and filed and Clerk and Fire Chief to forward proof of purchase of additional equipment to com- plete the basic kit when same is purchased. Re-presented matter of proposal to purchase Part E~ Lot 9, Conc. 6, which was referred to 1983-85 Council at a meeting held on November 1, 1982. On motion of Johnson and Halfacre, Council go into Committee of the Whole at 9:15 a.m. On motion of Halfacre and Johnson, come out of Committee of the Whole at 9:25 a.m. On motion of Drury and Halfacre, that this matter be dealt with at the next Committee of Council meeting and Clerk to contact Township Solicitor in this regard with respect to ownership of the property, and the Township Solicitor be invited to attend the next Committee of Council meeting on January 13/83. Re-presented letter from the Hon. James Snow, Minister, Ministry of Transpor- tation and Communications with respect to intersection of County Road 20 & 27. On motion of Halfacre and McEwen, that letter be received and tabled until correspondence is received from M.T.C., Owen Sound, and Committee of Council are able to discuss the matter more fully. Committee of Council Recommendations - from meeting of December 14, 1982. Working Foreman for Roads Department: Upon recommendation of Committee of Council following interviews, the fol- lowing actions were taken: On motion of McEwen and Drury, that the application of Keith Mathieson for the position of Working Foreman, as advertised, be accepted and that he com- mence employment as soon as possible in January 1983, and that his job clas- sification be established at Level 4, Step 1, on a probationery period of 6 months, after which classification may be reviewed. Also, that after the probationery period, the matter of a vehicle being supplied will be considered. ~ Pg. 23 SECOND MEETING - DECEMBER 20, 1982 . Applications for Caretaker - Oro Memorial Park: On motion of Johnson and Halfacre, that five of the applicants for Caretaker, Oro Memorial Park be requested to attend for an interview at the next Committee of Council meeting to be held January 13, 1983, at 7:00 p.m. Namely, Clyde Martin, Dwight & Gail Taylor; Paul Zawodny; Hank Westerlaken; and Kenneth & Leonard Crawford. And that Roger Barnes be advised that the accommodation at Oro Memorial Park would not be suitable for a family with three children. On motion of Johnson and McEwen, that Mr. Robert Barber be advised that since he was not selected as one of the applicants to appear for an interview for the position of Caretaker, Oro Memorial Park, Council would request that he make arrangements to vacate the accommodation at Oro Memorial Park at his earliest convenience and not later than February 28, 1983, in order to allow the successful applicant to move into the accommodation at Oro Memorial Park after March 1, 1983. W.D.S. - Hours of Operation; On motion of Drury and Halfacre, that Mr. Gordon Wager be advised that from the one year trial of shorter winter hours, it appears in general, the rate- payers of the Township of Oro have accepted the early closing and no other complaints have been received. . On motion of McEwen and Johnson, that the Superintendent of the W.D.S. be requested to attend the Committee of Council meeting scheduled for January 26, 1983 at 7:00 p.m. Parking Regulations for Physically Disabled: On motion of McEwen and Drury, that as recommended by Committee of Council, letters be forwarded to all Community Halls and Churches or other public places in the Township, requesting that Council be advised whether the organization would be interested in participating in a program to set out and control parking areas for the Physically Disabled Persons, and if so, how many signs would be required for their respective properties. On motion of Drury and Halfacre, Council go into Committee of the Whole at 10:00 a.m. to discuss appointments to various Committees and Boards. On motion of Halfacre and Johnson, Council comes out of Committee of the Whole at 10:50 a.m. Appointments to Oro Planning Board; Committee of Adjustment; Oro Township Library Board and Community Hall Committees as well as Oro Township Community Arena Committee. Oro Planning Board . On motion of Drury and Halfacre, that Ross Bradley and David Woronka be re- appointed to Oro Planning Board, and Garry Sanderson and Peter Marchildon, be appointed to Oro Planning Board along with members of Council, namely Deputy Reeve Joanna McEwen and Councillor Thelma Halfacre, and that the fore- going be included in By-Law to appoint members to Oro Planning Board. (Two members to be replaced - Robert E. Drury and William J. Bateman) ~ r" Pg. 24 SECOND MEETING DECEMBER 20, 1982 . Committee of Adjustment On motion of Drury and Halfacre, that Howard Campbell, Delno Jermey and William J. Bateman be appointed to the Oro Township Committee of Adjustment and a By-Law to appoint same be presented under By-Laws, later at this meeting. On motion of Johnson and Drury, all names forwarded from the various Committee Secretaries as presented to Committee of Council meeting on December 14, 1982 be included in the By-Law to appoint members to the various Community Hall Committees and Oro Township Community Arena Board. On motion of McEwen and Halfacre, that the members of Oro Township Library Board be re-appointed, namely Joan Banbury; Marion McLeod; Besse Crawford and Norma Sanderson. Correspondence, Communications, Etc., . -M.N.R. - Letter to Allan G. Cook Limited re: Wayside Pit License # 207. -Ministry of Agriculture & Food re: Tile Drainage Program. -Letter of Congratulations to Reeve, S. Davie from N. McCall of Bell Canada. -Letter from Ministry of the Environment to Mr. Bill Drury re: Approval of Certificate of Compliance #C/B/5/82. -N.V.C.A. - Minutes of Dec. 8/82 Meeting and Form to update 1983 Mailing List. -M.M.A.H. re: Forum entitled "The New Neighbourhood" to be held at the Royal York Hotel - Jan. 30th to Feb. 3rd, 1983. -M.M.A.H. Background Issues, Nov. 22nd & 29th, 1982. -Notice from Agriculture Canada re: Rabies Report on Fox handled in Township. -M.N.R. re: Government of Ontario Flood Plain Criteria. -Pitney, Bowes re: Adjustments to Service Agreement rates in 1983. -Ontario Humane society Orillia Branch - November Report. -Ontario Hydro Service Connection Reports - W Pt. Lot 9, Conc. 6 (lG2-11); and Lot 25, Plan 709, (lRl-11). -Metric Commission Canada re: Metric Monitor Newspaper, distribution list for 1983. -Ontario Energy Corporation re: Copies of 1981 Annual Report. -Township of Medonte - Zoning By-Law NO. 82-25. -Ainley & Associates Limited re: Christmas & New Year Holiday Closings. -Citizens Citation awarded to William Ormerod by Metro Toronto Police Com- mission (Township By-Law Enforcement Officer) On motion of McEwen and Halfacre, the correspondence, communications, etc., be received and filed. On motion of Halfacre and Johnson, that a letter of congratulations be for- warded from Oro Council for the Citizens Citation received from the Metro Police Commission by William Ormerod. . ... ~ Pg. 25 SECOND MEETING DECEMBER 20, 1982 . New Business Presented from Association of Municipalities, copy of Letter of Understanding between the two Governments, which had been agreed to by the Treasurer of Ontario once the letter had been signed. Also copy of News Release by the Treasurer and Highlights of Canada-Ontario Letter of Understanding. On motion of McEwen and Halfacre, copy of letter and News Release as presented be received and placed on file and be further reviewed when application forms for the Employment Development Program have been distributed by Subsidies Branch, Ministry of Municipal Affairs and Housing. Presented from Association of Municipalities, Notice of Municipal Councillors Seminar for 1983, to be held Thursday afternoons and Fridays on various dates in February and March. The meeting for this area is to be held on March 3- 4, 1983 at the Barrie Continental Inn. Registration forms enclosed must be forwarded prior to January 14, 1983. Registration being $25.00 for each held day or $45.00 for the full program. On motion of Drury and Johnson, that registration forms be completed for all members of Council for the full program. . Presented letter from Richmond Resource Centre advising of status of the pro- ject as a contributor to the operation, Richmond House. Letter is also a re- quest for further support. On motion of McEwen and Halfacre, letter be received and placed on file for reference and/or action when 1983 grants are considered. Presented affadavit from James Martin for Fox Bounty for 17 fox trapped in the Township of Oro in Lot 2, Conc. 12; E~ Lot 5, Conc. 11; Lot 4, Con. 12; Lot 2, Conc. 10 and Lots 4 & 6, Conc. 8 from October 18th to November 12th, 1982. On motion of Drury and Johnson, application for Fox Bounty for 17 fox trapped be approved and Treasurer authorized to issue cheque in payment of same to James Martin for the 17 fox trapped to a total of $68.00 (17 x 4.00 = 68.00) Presented from Canadian Farm Survival Association - Kent, forwarding copy of Private Members Bill C-653, being an Act to Amend the Farmers' Creditors Arrangement Act, requesting endorsement of same. On motion of Johnson and Drury, letter be received and, Oro Township Council endorse the passage of Bill C-653, being an Act to Amend the Farmers' Creditors Arrangement Act. Road Supt., Fred Haughton was present at 1:15 p.m. with respect to Road matters. . Road Supt. reported to Council the matter of snow plow routes for the season and advised all members of Council would receive a copy of the map indicating the routes. He also reported of his attendance with Mr. D. Brumwell of Skelton,Brumwell on the site of Black Forest Estates Subdivision. Basically, remaining work may be covered by balance of Letter of Credit as requested. ~ ~ Pg. 26 SECOND MEETING - DECEMBER 20, 1982 . Mr. Paul Kitchen and Mr. A. Randsalu were present at 1:25 p.m. with respect to draft conditions of the Minister for this development. Minister's condition No. 14, was the matter for review, since it needs cul-de-sac to be construc- ted. A request was made to just convey the land for the cul-de-sac, not to convey and construct. It was left that the Minister's conditions be carried out as set out and according to previous resolution of Council, as well as basis of draft approval unless their interpretation is obtained. The matter of the cul-de-sac was discussed with the Road Supt. after the pre- sentation by Mr. P. Kitchen and Mr. A. Randsalu. On motion of Drury and Johnson, that the Road Supt. to prepare typical de- sign of the cul-de-sac shown on the draft plan of Subdivision on part, lot 1 of the Draft Plan. The Planning Administrator was present at 2:00 p.m. to review planning and development matters. The following was presented: -Medonte Township circulation copy of Comprehensive Zoning By-Law 82-25. -Policy Statement of the Ontario Government on Planning for Flood Plain Lands. -Summary of O.H.R.P. Activity to date, balance of funds available $38,944.68 to continue program administration. On motion of McEwen and Halfacre, that correspondence as presented be placed on file. . Presented letter from Skelton, Brumwell and Associates Ltd., requesting a reduction of Letter of Credit for Black Forest Estates Subdivision for work completed. Letter outlines costs for work remaining. Present Letter of Credit Reduction requested for work completed Balance to remain $127,100.00 75,800.00 $ 51,300.00 Breakdown of work remaining Roadwork Drainage Electrical Engineering Total Estimate of 1983 costs Amount of Guarantee against defects Total of Letter of Credit Round up to 29,665.00 6,332.19 615.00 3,000.00 39,613.09 11,600.00 51,213.09 $51,300.00 Road Supt., Fred Haughton had met with Mr. Brumwell on the Subdivision on December 14, 1982. . On motion of McEwen and Halfacre, that Council would be prepared to reduce the Letter of Credit for Black Forest Estates by $75,800.00 to an amount of $51,300.00 being the entire amount for work remaining to be completed, subject to Township Engineer's approval after he attends at the Subdivision and re- views the estimates with the Engineer's for the Developer, namely Skelton, Brumwell & Associates Limited. ~ ~ Pg. 27 SECOND MEETING - DECEMBER 20, 1982 . Presented a By-Law to Provide for the Mailing of Tax Notices; The Due Dates of Taxes Payable; Penalties for Non Payment of Taxes; Payment of Taxes to a Chartered Bank and Authorization to accept Part Payment of Taxes - and - a By-Law to Authorize an Interim Tax Levy in the Township of Oro for the year 1983. On motion of Halfacre and McEwen, a By-Law to provide for Mailing of Tax Notices; the Due Dates of Taxes Payable; Penalties for Non Payment of Taxes; Payment of Taxes to a Chartered Bank and Authorization to accept Part Payment of Taxes, and, a By-Law to Authorize an Interim Tax Levy in the Township of Oro for the year 1983, be introduced and numbered as By-Law No. 1287/82 and By-Law No. 1288/82 respectively and read a first time. On motion of Johnson and Drury, By-Law No. 1287/82 and 1288/82 read a first time be read a second time. On motion of McEwen and Johnson, By-Law No. 1287/82 and 1288/82, read a second time be read a third time. On motion of Drury and Halfacre, By-Law 1287/82 and 1288/82, now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and copies of same be made available to Ministry of Municipal Affairs & Housing and Township Auditors as required, as well as Ratepayers requesting same. . Names of persons appointed to Oro Planning Board and Oro Township Committee of Adjustment having been approved earlier today, By-Laws to appoint same were presented for passing. On motion of Halfacre and Johnson, a By-Law to appoint members to the Oro Planning Board and to rescind By-Law No. 1252/82 and a By-Law to appoint members to the Committee of Adjustment for the Township of Oro and to res- cind By-Law No. 1253/82, be hereby introduced and numbered as By-Law Nos. 1289/82 and 1290/82 respectively, and read a first time. On motion of Johnson and McEwen, By-Law 1289/82 and 1290/82, read a first time, be read a second time. On motion of McEwen and Drury, By-Law 1289/82 and 1290/82, read a second time, be read a third time. On motion of Johnson and Halfacre, By-Law Nos. 1289/82 and 1290/82 now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and copies of same be forwarded to all members appointed as well as copy to Secretary - Oro Planning Board and Committee of Adjustment. Members of Oro Township Library Board having indicated that they would be prepared to continue to act and same approved by Council earlier, a By-Law to appoint members to Oro Township Library Board was on motion of Drury and McEwen, introduced and numbered as By-Law No. 1291/82 and read a first time. . On motion of McEwen and Johnson, By-Law No. 1291/82 read a first time, be read a second time. On motion of Johnson and Halfacre, By-Law 1291/82 read a second time, be read a third time. ~ ~ Pg~ 28 SECOND MEETING DECEMBER 20, 1982 . On motion of Halfacre and Drury, By-Law No. 1291/82, now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve. Clerk instructed to notify all members of the appointment. The names from the various Community Hall Committees and Oro Township Arena Committee having been received, it was moved by Halfacre and Johnson, that a By-Law to appoint members to the various Community Hall Committees and the Oro Township Community Arena be introduced and numbered By-Law No. 1292/82 and read a first time. On motion of Johnson and McEwen, By-Law No. 1292/82 read a first time, be read a second time. On motion of McEwen and Drury, By-Law No. 1292/82 read a second time, be read a third time. On motion of Drury and Halfacre, By-Law 1292/82, now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and copies of same be sent to all Secretaries of the respective Committees with a copy to Medonte Township requesting that a copy of their By-Law to appoint 2 mem- bers and one member of Council to the Jarratt Community Hall Committee in accordance with the Agreement between the two Municipalities. . On motion of Drury and Johnson, Council go into Committee of the Whole to consider By-Laws for Wage Schedules at 3:10 p.m. On motion of McEwen and Halfacre, Council come out of Committee of the Whole at 5:00 p.m. On motion of Drury and Halfacre, that recommendations of the Road. Supt. and the Clerk, staff report of recommendations for Administrative Staff be ac- cepted as adjusted and further that the Clerk to prepare the necessary By- Law. On motion of Johnson and McEwen, that the representative to S.C.B.E. be re- quested to attend the second meeting of Council in January. On motion of Drury and Johnson, that the Clerk be paid one week of the 1982 Holidays which he has not been able to take. On motion of Johnson and Halfacre, that the Council adjourn to meet again on Monday, January 3, 1983 at 9:00 a.m. . ~