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10 09 1985 COW Minutes . 8 8 COUNCIL CHAMBERS - OCTOBER 9, 1985 Pg. 226 Committee of the Whole Meeting Oro Council met as Committee of the Whole at 4:30 p.m. with the following members present: Reeve Deputy Reeve Councillors S.C.G. Davie Joanna McEwen R. Drury 1. Halfacre A. Johnson Opening of the Meeting The Reeve opened the meeting at 4:30 p.m. Declaration of Conflict of Interest - None Declared Appointments The Road Supt., Fred Haughton, attended at 4:35 p.m. to report on matters referred to him for comment: (i) Gates 9th Line North of Bass lake Road (ii) Drainage problem Conc. 13 - Lot 23, Plan 728 (iii)Other matters On motion of Johnson and Drury that letter be responded to with Road Supt. comments. Road Committee Notice of 1986 Conference - Ontario Good Roads Association Request for Accommodation and Hotel Registration Form. On motion of McEwen and Johnson that as recommended, Registration Form for Hotel Accommodation, for Ontario Good Roads Association be completed for 3 rooms under the Road Supt.1s name with notation that names of members of Council that will be attending will be forwarded by January 15, 1986. Presented letter from Principal, East Oro with respect to road condition of Line 10 between Barrie Road and Bass Lake Road - requesting repair for consideration in the winter. On motion of Johnson and Halfacre that as recommended following report of Road Supt., Clerk to reply and advise of action with respect to road condition of Line 10, at Lot 10. Planning & Development (a) Correspondence (i) Copy of letter to Paul Kitchen, O.L.S. re: Proposed Development for Lot 10, Conc. 10 (Eric Scott) File No. 43T-85014 from Senior Planner, Ministry of Municipal Affairs. (ii) Copy of Notice of Passing of By-law 1410/85, Zoning By-law for proposed development Lot Con. 10 (Eric Scott) - forwarded as required under the Planning Act. . 8 :. - 2 - Pg. 227 COMMITTEE OF THE WHOLE MEETING - OCTOBER 9, 1985 (iii) Agenda for Planning Advisory Committee Meeting for October 16, 1985 (iv) Copies of letters to Jack VanNiekirk and Robert Lord in reply to comments - Audubon Estates following public meeting. (v) Letter from Mrs. M.E. Brooks further to Public Meeting of September 11, 1985 Parks & Recreation (a) Correspondence & Communications (i) County of Simcoe Recreation and Library Department re: Fall Conference '85. (ii) County of Simcoe Resource Development Department re: participation in Site Selection '86 requesting attendance of first meeting scheduled for October 9th, 1985 at 10:00 a.m. at the County Administration Centre. Appointments (a) Douglas Skelton & A. Ucci re: Cul-de-sac - Windfield Estates Mr. Douglas Skelton and Mr. A. Ucci were present at 5:00 p.m. with respect to cul-de-sac as requested and scheduled on the Agenda. Mr. D. Skelton addressed Council on the matter of the cul-de-sac making reference to the proposal on Drawing No. 77-269 showing two cul-de-sacs. The matter was discussed at great length with members of Council asking questions and also the Road Supt. who was present made comments with resp~ct to the right-of-way to the road along the Lakeshore Area Road. Doug Skelton responded to the suggestions made and advised that it would not appear to be a problem to have a platform of sufficient width for snowplow equipment with barricades at each end which could be removed in an emergency. Reference was made to a through road from Line 4 to Line 5 and the difficulties of additional traffic. The safety factor was also presented and reasons gIven that cul-de-sacs add to safety. Mr. A. Ucci indicated that purchasers have told him that they prefer cul-de-sacs to a through road. Mr. Skelton & Mr. A. Ucci were advised that Council wish to discuss the matter further and that they would be advised. The matter of a third alternative for a walkway was again discussed with Mr. Skelton while he was present. The issue was raised following a letter presented earlier and the suggestion of a third alternative was presented at that time. The third alternative would not split a property but continue along a lot line. On motion of Halfacre and McEwen that the Council of Oro approve in principal the concept of 2 cul-de-sacs subject to seeing and drafting a suitable design of the proposal. 8 8 -- - 3 - Pg. 228 OF THE WHOLE MEETING - OCTOBER 9 1985 Mr. D.W. McIlroy and Mr. Berzins were present at 5:30 p.m. as scheduled on the Agenda at the request of Mr. McIlroy to present a petition opposing extension of Robinson Street. Mr. & Mrs. D.W. McIlroy, Mr. Green and Mr. Berzins were present to present a petition with respect to proposed extension of Robinson Street. Mr. McIlroy acted as spokesman and read the petition and advised that 90% of the people along Robinson Street Petitions. Mr. McIlroy related the reasons for opposing of the widening and improvement by opening up the road: - traffic increase - culvert or bridge Increase - danger of flooding in severe storms - privacy and quite conditions would no longer exist. He further indicated that the method used by the H.P.V. Trustees in originally presenting the proposal which did not give opportunity to see property owners. Also that it would appear that the Trustees appeared to have a positive view to prepare the matter for future planning and programming. The Reeve expressed the appreciation of the ratepayers coming forward and submitting in writing comments and petitions opposing the proposal, which had been indicated. Mr. McIlroy related some of the matters which gave indications that the Trustees could be looking ahead to commence the improvements in the future, such as brushing, stockpiling of gravel. The Road Supt. who was present explained the purpose of the gravel and advised that stockpiling was the purpose. Question was asked about ownership of Robinson Street. It was indicated that the majority of the road allowance was public property vested to the Township of Oro. The Road Supt. was asked about approximate cost. Mr. Green added comments regarding of the Public Meeting scheduled by the Hawkestone Police Village Trustees. The Reeve indicated to the persons present that it would appear unlikely that this Council or any Council would pursue the matter without public input, prior to considering such an expenditure and re-iterated that no funds had been budgetted by this Council and that before future Councils considered the matter a budget item, all documentation on file would have to be considered. The Reeve asked the Road Supt. to review his Report to Council on the matter, which indicated the need of a flow chart, alternative routes etc. The Reeve summarized the discussion and related that the presentation would be filed for reference. On motion of McEwen and Halfacre that the Petitions presented with respect to extension of Robinson Street as presented by Mr. D.W. McIlroy be received and filed for reference. Finance Administration and Fire (a) Letter from TRW - Contract for Computer Service, advising that TRW Data Systems have joined forces with Bell Canada to form Bell Technical Services Inc., a wholly-owned Bell Canada subsidiary. - 4 - Pg. 229 COMMITTEE OF THE WHOLE MEETING - OCTOBER 9, 1985 It (b) St. John Ambulance letter expresses thanks for co-operation enjoyed by the organization in carrying out the C.P.R. training to a number of personnel from the Oro Fire Department. Also expressed appreciation for efforts by Paul Eenhoorn for his efforts and dedicated work in planning this program. Committee of Council recommend that correspondence be received. Administrator t and Recommendations (a) Disposition of two-door ledger safe On motion of McEwen and Drury that the Administrator's Report re: disposition of the two-door ledger safe be received and adopted. (b) Performance Management System - Confidential On motion of Johnson and Halfacre that the Administrator's Report re: The Performance Management System be received and adopted. (c) Clerk's Position - Confidential On motion of Johnson and Drury that the Administrator's Confidential Report re: the Clerk's position be received and adopted. (d) Township Secretarial Services - Confidential It On motion of Halfacre and McEwen that the Administrator's Confidential Report re: Secretarial Services for the Township be received and adopted. Other Matters to be Brought to the Attention of Committee of the Whole ( a) Corre dence & Communications - Letter from Ministry of Citizenship ~ Culture re: Advisory Notes on Heritage Conservation and Municipal Planning - Re-presented letter to Eric & Judy Allinson with respect to their acceptance of "Offer to Purchase" 3.85 acres in Part lOt 2, Concession 14 Also Clerk advised that he had contacted Century 21 with regard to Mr. Hewitt's offer to purchase Lot 11, Plan 1501, was advised that Mr. Martin would again speak to Mr. Hewitt and report back to Township on the matter - to date no response (Simcoe County Health Unit not contacted as to what requirements for approval of the lot - waiting to hear from Century 21 before requesting information from S.C.D.H.U.) It - Ministry of Labour re: Guarding of Sewer Cleaning Bucket Machines - information - Ministry of Labour - Notice of Proposed Regulations under the Occupational Health and Safety Act - Designated Substance - Silica Construction Projects and Aggregate Production - Copy of letter to Mr. R. Holcroft as forwarded following reply from Hardwood Hills Mrs. Kimberley Viney with respect to racing that took place on 15/16 Side Road in Concession 7 and 8 on Sunday, September 8, 1985 advising that the event was held by The Racing Stripe Ski Club. Letter advises that the Clerk was not aware that permission from the Township should have been sought. Also advising that a letter of apology had been prepared for forwarding to Mr. Holcroft - Clerk advised that the letter to Mr. Holcroft enclosed with letter to Township had been forwarded to R. Holcroft as indicated in letter dated october 4, 1985, copy of which had been included with each member of Council's package prepared for this meeting. 8 . . - 5 - Pg. 230 COMMITTEE OF THE WHOLE MEETING - OCTOBER 9, 1985 Correspondence & Communications Contld - Memo to Council members re: information to be included from each Committee of Council for hand out at all candidates meeting. - Letter from Oatley, Purser, Taves signed by Automotive Flea Market have instructed them ter be taken at this time. - Letter from City of Barrie to the Reeve Chairman, City Hall Building Committee acknowledging notification that all Council members spouses and guests will be attending the Official Opening of the Barrie City Hall and that parking facilities have been arranged. Roger Oatley advising that their client, Barrie that no further action with respect to the mat- On motion of Johnson and McEwen that the correspondence as presented be received for file. (b) Presented resolution from the Township of Onondaga with respect to the issue of billingualism and municipal records regarding same and requesting endorsation. Direction to present to the next regular meeting of Council. (c) Presented letter from President, Oro Agricultural Society with respect to Georgian Bay Steam Club having approached them to see if it was possible to hold the Annual Georgian Bay Steam Club Show at the oro Fairgrounds on August 1,2,3, 1986. The Oro Agricultural Society have no objection and are requesting Council's comments and/or approval. Suggested resolution to be presented to Council on October 16, 1985: On motion of Georgian Bay 1,2,3, 1986, and provided and that Oro Council would have no Steam Club holding their Annual Steam Show at the Oro Fairgr provided that the Township of Oro are not implicated in any that the Road Dept. have no objection. L, f-h" Meeting adjourned at 8:55 p.m. S.C.G. Davie, Reeve Minutes as adopted at the meeting of Council held on October 16, 1985 by resolution no. 8.