07 02 1985 Council Minutes
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I 2:1- ..t JJ
COUNCIL CHAMBERS - JULY 2, 1985
THIRTEENTH MEETING
Council met pursuant to adjournment with the following members present:
Reeve
Counci llors:
S. Davie
R. Drury
1. Halfacre
A. Johnson
Absent: Deputy-Reeve Joanna McEwen
Opening - Meeting was called to order - opened by the Reeve with prayer @ 9:05 a.m.
Declaration of Conflict of Interest - None Declared
Minutes - The minutes of the last regular meeting were on motion of Johnson and Halfacre
confirmed as printed and circulated.
Correspondence, Communications, etc.
(a) Copies of letters forwarded as instructed at the last regular meeting held on June 17, 1985
as follows:
- Owen, Burgar, Solicitors - Attn: Paul E. Dickey, Solicitor for P. Perri re: Plan 1, Roads _
copy to D.S. White, Q.C., Dr. Ian Postnikoff, Joe McLean and W.H. Stafford, Bell Canada
- Letter to all Ratepayers adjacent to and in the area of proposed development by Audubon
Estates with respect to walkway, requesting return of questionnaire as to date for meeting.
Oro Sand ~ Stone and Uren Construction requesting a representative to attend Committee of
Council meeting on June 26th.
- Stewart, Esten, Attn: D.S. White Q.C. re: registration of Agreement for Shoreline Improvement
- Promenade Plan 626.
- Barrie Automotive Flea Market re: Proposed event for Van Club
Ainley ~ Associates Ltd. re: proposed Amendment - Barrie Automotive Flea Market requesting
to include 'over-night camping' as an accessory use. (copy to Barrie Automotive Flea Market
~ Planning Advisory Committee).
Barrie Speedway (Allan Blight) re: over-night camping advising that should over-night
camping be pursued an Amendment to O.P. and Zoning By-law is a requirement.
Ontario Humane Society - returning signed amended Agreement with respect to per capita fee
- Ronald Shaw re: Lease for Part Lot 16 ~ 17, Concession 14 Resolution of Council
- Buffi Woronka, Secretary, Canada Day Committee forwarding resolution of Council with respect
to Public Fire Works display.
- Mrs. Linda Husband re: Oro Township Library Committee - member
- Maurice G. Allen, County of Simcoe Library Department returning completed questionnaire and
advising of representative to attend In-house Study of County Library Co-Operative Services
- Len Mortson, Oro ~ District Lions Club letter regarding support for Narda Ellsmere for
project "Up With People"
- Institute of Environmental Research Inc. re: commencement of work on Oro Township Recreational
Master Plan
Brantford Software Co. Inc. Division of Molnar Systems Group regarding order for RX200.
- Copy of letter re: President Reagan's Multi-Million Dollar Star Wars Plan as forwarded to
Rt. Hon. Brian Mulroney and Ed Broadbent.
- Alan ~ Karen Campbell - copy of letter by Road Supt. with regard to Dust Control and
Brushing on 4th Line.
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'~. ~vv
THIRTEENTH MEETING - JULY 2, 1985
Correspondence, Communications, etc. Cont'd
awards by Council
1984 Student Reeves, requesting they attend on Canada
David Williams re: Canada Program -
Tracey Hastings ~ Christopher Cooey
Day for awards
George ~ Brenda Hosie, Lots 10
materials on Sunnyside Road at
Copy of letter to F.A. Edgett,
Treasurer/Administrator.
- Letter to all property owners abutting Line 9 between Bass Lake Road
south of County Road No. 22 advising gates have now been erected and
~ 11, Plan 798 re:
Lake Simcoe.
Plan 626 regarding
burning of materials and depositing of
requirements of the Line Fenct Act from
and end of Road Allowance
keys are available.
On motion of Halfacre and Drury that copies of letters as presented and forwarded be received
and filed for necessary reference.
(b) Correspondence as received
Mayor, City of Barrie - acknowledging Township letter offering assistance of equipment re:
Disaster area
Lottery Licence #450841 issued to Oro Ladies Softball League
- Ministry of Agriculture and Food that By-law 1382/85, the Borrowing By-law for Tile Drainage
has now been approved by the Minister and the Township may now proceed to offer debentures
for sale under its' authority
Simcoe County Board of Education request for second installment for 1985 to a total of
$731,815 which includes difference between amount forwarded for first installment, being
25% of last year's quarterly payment of $619,468 plus $112,347 to bring a total of 50% of
the 1985 levy up to $1,351,283. Clerk advised that the cheque in the amount of $731,815
had been delivered by required date, noon, June 28, 1985.
- M.T.C. advising that the second advance payment for 1985 will be deposited to the Township
Bank Account on July 3rd, 4th or 5th, 1985.
Skelton, Brumwell and Associates Ltd. advising that Gary Bell, B.E.S., M.C.I.P., is now
associated with the firm as a Planner
- Copy of letter to Ministry of the Solicitor General forwarding questionnaire concerning
Municipal Emergency Plans, as completed by C.A.O.
- Copy of letter to Mrs. S. Hrybinsky, lots 57 ~ 58, Plan 709 with respect to increase of
taxes for 1985 and Clerk's reply.
Letter from Douglas G. Lewis, Q.C., M.P. acknowledging receipt of Resolution of Council
with respect to President Reagan's Multi-Million Dollar Star Wars Plan. And letter from
the Hon. John Turner, Leader of the Opposition - sharing concern of matter as contained
in the resolution.
- N.V.C.A. letter re: 1985 Annual Levy and Minutes of Executive Committee Meeting of June
5, 1985, Conservation and Land Use Advisory Board Meeting of June 10, 1985.
- Shanty Bay Village Green Association re: contributions or donations.
County of Simcoe Recreation ~ Library Dept. - correction of summer schedule issued June
7, 1985
- O.M.E.R.S. - 1984 Highlights and announcement of 4% increase
- M.M.A.H. - Background Issue - June 17, 1985
- Ontario Energy Corporation - Annual Report 1984
- Ainley ~ Associates Limited Official Opening of New Offices in Collingwood
- Ontario Hydro - requesting meter reading for Norshell Development Water System - and
Clerk's reply forwarding meter reading after obtaining a key to the pump house.
- Liquor Licence Board of Ontario advising that plans for Horseshoe Valley Hotel had been
approved - details of facilities as approved are on file.
- Ontario Municipal Board 79th Annual Report on file
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Pg. 137
THIRTEENTH MEETING - JULY 2, 1985
(b) Corre
dence as received Cont'd
- Ministry of Health - letter from the Hon. Philip Andrewes with respect to Boarding Home
Contract Program under the Community Mental health Services Program and letter from Director
of Mental Health Operations forwarding additional information about the Program outlined by
the Minister
Director of Libraries, Ministry of Citizenship and Culture acknowledging receipt of copies
of agreement between the Township of Oro ~ Orillia ~ Barrie Public Library Boards and the
completed Annual Survey of Public Libraries 1984 which fulfills the requirements for annual
financial support. And advising that the 1985 agreement to the Township will be processed
shortly.
- The Hon. Michael Harris - Ministry of Natural Resources - forwarding copy of Clarification
of Ontario's Wetland Guidelines - a background document.
On motion of Drury and Johnson that correspondence as received and presented be placed on file
for reference.
Committee of Council Recommendations
(a) Reconstruction and i
to intersection
Road No. 11 and Line 13
On motion of Johnson and Halfacre that as recommended by Committee of Council that the Road
Supt. research all avenues for the improvement and reconstruction necessary at the intersection
of County Road No. 11 at Line 13, with Oro Sand and Stone and Stewart Construction Co. Ltd.
regarding the hard surface application at the intersection and north from County Road No. 11
to entrance to the stewart Construction Co. Ltd. pit. And that once a proposal is arrived at,
including apportionment of the cost, the Road Supt. is to report back to Council.
(b) Park lands at Bass Lake - Offer to Purchase Lands
On motion of Drury and Halfacre as recommended by Committee of Council that as a result of
the Road Supt. 's report and estimates for work on the proposed park land property, which had
been recommended by Parks ~ Recreation Committee to be obtained for the Bass Lake Area, be
referred back to the Parks ~ Recreation Committee for reconsideration.
(c) Guthrie Communi
Hall Committee Members
On motion of Halfacre and Johnson that as recommended by Committee of Council letters of
appreciation and thank you be sent to persons who had recently served on the Guthrie Community
Hall Committee for their years of faithful service and advise that the exact details of manage-
ment of the Guthrie Community Hall as of June, 1985 are to be further discussed by Parks and
Recreation Committee and Staff.
(d) A.M.O. - Hotel "Preferred Rate Plan"
On motion of Drury and Halfacre that as recommended by Committee of Council, A.M.O. Identification
Cards for "Hotel Preferred Rate Plan", be obtained for all members of Council and Senior Staff.
(e) Disaster Relief Fund - Contribution
On motion of Halfacre and Drury that as recommended by Committee of Council, Oro Council authorize
a grant contribution or donation to the Disaster Relief Fund on basis of $1.00 per capita to a
total of $7000 being on the same basis as the County of Simcoe and surrounding municipalities.
Staff to make recommendations as to what source of the 1985 Budget this grant is to be allocated
to.
Pg. 138
HIRTEENTH MEETING - JULY 2 1985
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(f) R. V.H. Headstart
On motion of Drury and Halfacre as recommended by Committee of Council an amount of $10000 be
forwarded to Royal Victoria Hospital and that the remaining $5000 budgeted for 1985 be trans-
ferred to and applied to Disaster Relief Fund contribution and balance of the Township of Oro
allocation to R.V.H. in the amount of $6312 be forwarded in accordance with the Township pro-
posed schedule of the funding over a three-year period.
(g) Hist
Committee Recommendations
On motion of Johnson and Drury that as recommended and requested by the History Committee that
a Staff member be available to the History Committee during September, October and November
in order for the Committee to make a concerted effort to complete the filing and organizational
projects, provided that it does not take the staff member from the regular duties for a con-
tinuous length of time.
On motion of Drury and Halfacre that Clowes Women's Institute remuneration for cleaning the
African Church on an annual basis be increased from $20.00 to $35.00 in view of the time and
effort required and that the additional $15.00 be forwarded and allocated to the History
Committee Budget.
(h) On motion of Halfacre and Drury as recommended by Committee of Council, only one Council
meeting be scheduled for August, on Tuesday, August 6, 1985 and the following meeting
after that be scheduled for Tuesday, September 3, 1985.
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Old ~ Unfinished Business
(a) Presented letter from D. Williams in response to Township letter of June 5, 1985 requesting
further information with respect to the proposal by Oro Block Parents Association. Letter
sets out estimated costs as follows:
18 Road Signs @ $60 (approx.)
100 Home window signs @ 50~ ea.
Total initial sign cost
$1080.00
50.00
$1130.00
Annual costs for operation estimated at $50.00
Road Signs to be placed In the following areas and communities In the Township of Oro to
begin the program:
Shanty Bay, Guthrie, Edgar, Hawkestone, Oro Station, Oro Lea Beach, Lakeshore Road, Oro Memorial
Park and on 9th Line south of the Ridge Road.
On motion of halfacre and Drury that the Township of Oro assume the cost of the purchasing of
the signs to an upset cost not to exceed $1130.00 and that the Block Parent Association be
responsible for the erection of the signs. And further, that the Association contact the
Township Road Supt. to obtain proper manner of erection of the signs, as well as the County
of Simcoe with respect to County Road 22 (Ridge Road) and County Road No. 27 (7th Line).
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(b) Presented letter from Buffi Woronka, expressing opinion on proposed re-zoning for use
of part lot 21, Concession 8 as applied for by the Barrie Automotive Flea Market, in
particular the re-zoning of a portion for proposed "Special Events Area." Also requesting
reply to concerns and a copy of the amending by-law. Clerk advised that copy of letter
had been forwarded to Secretary, Planning Advisory Committee as well as copies to all
members of Council.
On motion of Drury and Halfacre that the letter be referred to Planning Advisory Committee.
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Pg. 139
THIRTEENTH MEETING - JULY 2, 1985
~ nished Business Cont'd
(c) Meeting with Orillia ~ Medonte Township regarding Fire Dispatch Services. Clerk advised
that Orillia Township had not confirmed a date, but Medonte Township had confirmed that
representatives could attend the next Committee of Council meeting on July 10, 1985.
(d) Telephone call from Paul Dickey, Solicitor for P. perri, requesting Council comments on
proposal for 6 lots 3 along Penetang Road and three fronting on Monk Street. Would
be prepared to meet with Council to discuss proposal. Prepared to convey Monk Street
across property of P. Perri.
On motion of Johnson and Halfacre that the Clerk forward a letter to Mr. Paul Dickey and
restate Council's unchanged position as set out in the resolution of Council passed at a
meeting held on June 17, 1985, which was forwarded in a letter dated June 18, 1985.
(e) Response to Doug Lewis, M.P. with respect to his comments to the Township Resolution re-
garding Star Wars Program. After consideration and discussion, the following resolution
was passed by Council:
On motion of Halfacre and Johnson that the Clerk to reply to Mr. D. Lewis' letter of June 18,
1985 bringing to Mr. Lewis' attention the following fact:
Oro Township Council's resolution regarding Star Wars was passed unanimously by a recorded vote
on May 23, 1985. The newspaper article was published on May 25, 1985. There was no connection
between the article and the resolution.
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Further the Township of Oro respectfully asks Mr. Lewis the following questions arising from
his reply:
_ what particular terminology caused Mr. Lewis' concern?
_ what comment would Mr. Lewis like to make regarding the newspaper report?
And one further item to be placed in the letter to Mr. Lewis - what facts (other than request
by the Rt. Hon. Joe Clark that Canadians made their views known) does he perceive led to the
passing of the Township resolution.
Other Old Business
Presented letter from Ministry of Municipal Affairs and Housing further to meeting with the
Minister of Agriculture ~ Food. Letter is to confirm that the Ministry of Agriculture and
Food is in opposition to Section 5.8.5 of Amendment No. 15 as it currently stands and the
Ministry will recommend that Section 5.8.5 be approved subject to modification. (Copy of
letter forwarded to all members of Council.
Also presented a letter to the Reeve from the Hon. Ross Stevenson, Minister of Agriculture
~ Food.
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On motion of Halfacre and Johnson that the letter from the Hon. Ross Stevenson, Minister of
Agriculture and Food and from L.J. Fincham, Director Plans Administration Branch with respect
to Agricultural Consent Policy - Amendment No. 15 to the Township of Oro Official Plan be
received and referred to Planning Advisory Committee.
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Pg. 140
THIRTEENTH MEETING - JULY 2
TREASURER'S REPORT OF RECE
Treasurer presented receipts for the month of June as follows:
Deposit Dates:
June 4
13
20
27
28
$ 28,873.56
23,414.04
32,763.23
43,682.61
15,472.61
$144,206.05
TOTAL RECEIPTS
On motion
with copies
copy of the
ury an
of Computer Print-Out
Computer Print-Out be
rece
as received by each member of Council be
appended to the original Council minutes
received and a
of this meeting.
TREASURER'S REPORT OF ACCOUNTS
Accounts for the period ending June 28, 1985 as per Computer Print-Out presented to each
Council Member for review, were considered for the following amounts:
Manual Cheque Register:
June 27, 1985
$
590.02
Computer-Printed
Cheque Register
June 28, 1985
$ 131,212.75
$ 131,802.77
TOTAL CHEQUES AS PER Computer Registers
On motion of Johnson and Drury that the accounts as presented and in accordance with Computer
Print-Out for the period ending June 28, 1985 be approved for payment and Computer Print-Out
for accounts as approved, be appended to the original Council Minutes of this meeting.
Treasurer presented Half Yearly Statement of Assets as prepared in accordance with Section 83
of the Municipal Act, being a statement of money at the credit of the Corporation.
On motion of Johnson and Drury that the half-yearly statement of money at the credit of the
Corporation as prepared and presented by the Treasurer in accordance with R.S.O. 1980, c 302,
Section 83, accepted as satisfactory and copy of same is available for members of Council to
review.
Staff rts
At 10:15 the Chief Building Official, James Shellswell was present at 10:05 a.m. to present his
report for the month of June as follows:
There were 24 building and 4 plumbing permits issued with a breakdown as follows:
6 residential at a value of
8 accessory at a value of
4 alterations at a value of
2 agricultural at a value of
1 addition at a value of
1 commercial at a value of
1 renovation at a value of
1 move at a value of
$ 233,180.00
31,800.00
22,000.00
103,000.00
14,000.00
2,000.00
6,000.00
2,000.00
413,980.00
Money received for permits $ 1,291.00
Value of permits for June 1984 $ 536,440.00
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Pg. 141
H MEETING - JULY 2 1985
Staff
rts Cont'd
On motion of Halfacre and Drury that the typed Report of Chief Building Official as presented
for the month of June, be accepted as satisfactory.
Chief Building Official advised that the Assistant Building Inspector, Lorne Madgett, was work-
ing out well and effectively under the Government Program.
Administrator - presented reports on the following matters:
(a) Cedarbrook Estates re: further correspondence from Solicitor for Quadrant Developments
and Township Solicitors recommendations for actions taken or to be taken.
Councillor Drury left the meeting at this time to attend a Doctor's appointment.
PLANNING ~ DEVELOPMENT
The Planning Administrator was present at 10:10 a.m. The following was presented:
- Form letter and response form forwarded to conversion re-zoning applicants as directed by
Council Resolution of 1985.06.17
- M.M.A.H. Approval of O.P.A. No. 21, June 17, 1985.
- Initial recommendations on concept of street naming/numbering system proposed by Council
Resolution of 1985.06.17, and preliminary report on systems used by other municipalities.
Presented correspondence from the Ministry of Municipal Affairs ~ Housing, dated June 18, 1985,
concerning the Agricultural Consent Policies of Official Plan Amendment No. 15, Section 5.8.5,
as were deferred by the Minister's original approval of August 19, 1983.
The Administrator and Planning Administrator advised Council as to the recommendations gIven
by Township Solicitor W.D. Russell, following a meeting with the Solicitor in respect to the
Quadrant Developments Subdivision Agreement and Servicing Security.
On motion of Johnson and Halfacre that Council go into Committee of the Whole at 10:13 a.m.
to discuss the matter of proposed development of Audubon Management and also the matter of
over-night camping, Barrie Speedway.
On motion of Halfacre and Johnson that Council come out of Committee of the whole at 10:55
a.m.
On motion of Halfacre and Johnson that Mr. Allan Blight be encouraged to attend the next
Planning Advisory Committee meeting, and that Council of the Township of Oro are prepared
to suspend action as requested and described in the resolution set out in the letter of
June 5, 1985, forwarded by the Township Clerk, pending receipt of an appropriate application
as described in the Township letter of June 18, 1985.
A recorded vote was requested by the Reeve.
Recorded vote of members
Reeve S. Davie
Councillor Halfacre
Councillor Johnson
- yea
- yea
- yea
sent:
.......
Pg. 142
THIRTEENTH MEETING - JULY 2, 1985
.
RKS ~ RECREATION
The Committee Secretary was present at 11:00 a.m. The following was presented:
Advised that Arena Management Committee member James Gray has tendered his resignation from
the Committee, and recommendation of Committee Chairman and Administrator that the vacancy
not be filled.
On motion of Halfacre and Johnson that Mr. Gray's resignation from the Arena Management Committee
be accepted. Remaining members of the Committee to continue on in their present capacity.
Advised that the Community Centres, Parks ~ Recreation Committee will meet on Tuesday, July
9, 1985 at 7:30 p.m. in the Council Chambers.
Presented executed copies of a consulting services contract, for consideration, between the
Township of Oro and the Institute of Environmental Research Incorporated, pertaining to
preparation of a Recreation Master Plan for the Township of Oro. Advised that the contract
had been reviewed by the Secretary, Administrator and Township Solicitor, and found satisfactory.
On motion of Johnson and Halfacre that the Reeve and Clerk be authorized to execute the consulting
services contract between the Township and the Institute of Environmental Research Incorporated,
as provided by Council's resolution of 1985.05.17.
ROADS DEPT.
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The Road Supt., Fred Haughton, was present at 11:25 a.m. to present his report on work com-
pleted on roads during the month of June along with Vouchers 6 and 6A to cover same.
On motion of Johnson and Halfacre that the Road Supt's report along with Vouchers 6 and 6A
to cover same be accepted and Treasurer authorized to issue cheques in payment of same
according to Vouchers to a total amount of $ 95,101.23.
Road Supt. presented a written report on:
(a) Lights at intersection of County Road 22 ~ 27
(b) Bass Lake Parkland proposals
(both above on file and presented to each member of Council)
Presented prices from Sanford Outdoor Advertising and Annis-Way Signs Ltd. for Billboards.
Direction to refer back to Roads Committee.
BY-LAWS
A BY-LAW TO APPOINT LOTTERY LICENCING OFFICERS
Presented a By-law to appoint Lottery Licencing Officers for the Corporation of the Township of Oro.
A By-law to appoint Lottery Licencing Officers for the Corporation of the Township of Oro in
accordance with the Municipal Act, R.S.O. 1980, c.302 and to repeal By-law No. 991, was on motion
of Johnson and Halfacre introduced and numbered as By-law No. 1397/85 and read a first time.
On motion of Halfacre and Johnson By-law No. 1397/85 read a first time be read a second time.
. On motion of Johnson and Halfacre By-law No. 1397/85, read a second time be read a third time.
On motion of Halfacre and Johnson By-law No. 1397/85, now read a third time, do pass, be endorsed
by the Clerk, signed and sealed by the Reeve. Copies of same be distributed as required.
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Pg. 143
THIRTEENTH MEETING - JULY 2, 1985
NEW BUSINESS
(a) Presented letter from Municipal Tax Collectors of Ontario (AMTCO) advising of the 18th
Annual Conference to be held at the Holiday Inn, Burlington - Sept. 8,9,10, ~ 11, 1985
along with Agenda and Registration Form, which is to be July 26, 1985. Delegate
Registration Fee is $100. Accommodation rate is $64.00.
On motion of Johnson and Halfacre that the Administrator/Treasurer and the Assistant Tax
Collector, Joan Fletcher, be authorized to register and attend the Annual Conference of
A.M. T .C.O.
(b) Presented letter from Ministry of Natural Resources with respect to the proposed water lot
opposite west part of Block "B", Plan 798, Concession 8, Township of Oro - owner Donato
Dimetteo. The M.N.R. is presently involved in a program to legalize all structures occupy-
ing Crown land covered with water in the Huronia District. Letter encloses sketch of the
water lot showing existing improvements. Ministry request Council's comments before
issuing authorization for a water lot.
On motion of Halfacre and Johnson that a M.N.R. representative be requested to attend a Committee
of Council meeting to outline the Ministry's position.
(c) Memorandum
ortation and Communications
(i) With respect to Survey of railroad crossings In the Province to determine whether they
conform to C.T.C. Railway Transport Committee, General order E-4.
Memorandum requests that all Railway at Grade Crossings be examined to determine if
planking conforms to C.T.C. regulations and list all the deficient crossings and forward
information to the M.T.C. Office by August 15, 1985. Also information re: grade separation
crossing and abandoned railway lines.
(ii) Ministry Directive M.T.R. - B9 relating to "Subsidy - Hot Mix Paving and Surface Treatment
Contracts"
(iii)Copy of Tendering Procedures.
Clerk advised that Road Supt. had received all the foregoing material.
Moved by Johnson seconded by Halfacre that Council go into Committee of the Whole at 11:51 a.m.
Moved by Halfacre seconded by Johnson that Council come out of Committee of the Whole at 12:00 noon.
Moved by Allan Johnson seconded by Thelma Halfacre.
Be is resolved that David Shellswell be authorized to prepare a letter of opinion on the value
of a price of property owned by the Township known as Lot 11, Plan 1501. Roll # 5-2204.
Adjournment
On motion of Johnson and Halfacre that Council adjourn to meet again on Monday,
July 15, 1985 at 9:00 a.m.
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