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05 23 1985 Council Minutes . . . Pg. 104 COUNCIL CHAMBERS - MAY 23, 1985 TENTH MEETING Council met pursuant to adjournment with the following members present: Reeve Deputy-Reeve Councillors: S.C.G. Davie J. McEwen 1. Halfacre B. Drury A. Johnson Opening Reeve Stephen Davie opened the meeting at 9:05 with prayer. Declaration of Conflict of Interest No conflicts of interest were declared. Minutes The minutes of the last regular meeting were on motion of Halfacre and Johnson confirmed as printed and received. Corre dence and Communications etc. (a) Copies of letters forwarded from the last regular meeting - D.S. Moore, Molnar Systems Group re: purchase of RX200 Rexon Computer with 56 megabytes of disc storage - Russell, Waite, Christie ~ Miller (D.S. Christie) re: Land Conveyance - H.P.V. from Ralph Leigh - County of Simcoe re: Fire Dispatch System on County basis - The Hon. Claude F. Bennett, Minister of Tourism and Recreation with respect to Community Recreation Financial Assistance as signed by Deputy-Reeve McEwen. - Howard A. Campbell - advising that he had been selected as Citizen of the Year for 1984 by the Canada Day Committee Mrs. P. Brooks re: proposed walkway and proposed Audubon Estates development - Information Orillia re: 1985 Grant Ron Shaw re: Lease of lots 16 ~ 17, Cone. 14 - President, Association for Protection of Vespra Environment with respect Chem-King (C.P.W.) operation and request for Public Inquiry (copy to Vespra Mr. Donald R. MacDonald re: Briefs submitted to Inquiry of Federal Water Policy as sub- mitted by Township of Rama to Government of Ontario Flood Plain Review Committee - copies forwarded as instructed by Council - Barrie and District Association for the Mentally Retarded forwarding 1985/85 Municipal Grant (also acknowledgement of receipt) Narda Ellesmere re: appointment with Committee of Council - Barrie Examiner ~ Orillia Packet ~ Times - new hours for Landfill Site effective June 1, 1985 - Treasurer of Ontario - forwarding Tile Drainage By-law 1382/85 and Form 6, with copy to Ministry of Agriculture ~ Food along with Affidavit . . . Pg. 105 TENTH MEETING - MAY 23, 1985 (b) Corre dence Communications etc. as received Ministry of M.M.A.H., Subsidies Branch re: Farm Tax Reduction Program - Presented letter from N.V.C.A. advising that the 1985 Chairman is J.P. (Jim) Arnold and the Vice-Chairman is G. (Gerry) Moran. - Guthrie United Church, Board of Session expressing appreciation to Oro Township Community Arena for keeping church parking free of cars during the winter months - County Weed Inspector, advising of "Spray Day" for Roadside Spraying Personnel to be held at the Midhurst County Garage Copies of letters to: Hon. Allan K. McLean, M.L.A. - Congratulation letter and expressing appreciation for obtaining a meeting with the Deputy-Minister of M.M.A.H. regarding Agricultural Consent Policies - Hawkestone Police Village Trustees re: Proposed Ice Rink/Tennis Court Facilities - financial support through Parks ~ Recreation Huronia Driftwood Restaurant ~ Heidi Campgrounds regarding 4x4 Races - advising that the proposal is not in conformity with the Official Plan and Zoning By-law provisions - Dubeau Auctions advising that proposed auction gallery is not in conformity with the Township Official Plan - Mrs. Judy Catania, President, Simcoeside Ratepayers Association re: naming of Park in Plan 1488 - Assessment Review Board - Assessment Appeals to be heard at Hearing No. 072S and 073S on June 6, 1985 at the Township of Oro Council Chambers - total of 27 appeals - Ministry of Municipal Affairs and Housing re: Ontario Renews Awards 1985 and Brochure and entry forms - Ontario Humane Society, Orillia Area - Monthly Report for April Copy of letter to Ted Holmberg re: Drainage Ditch Notice of Zone 2, Clerks ~ Treasurers Meeting to be held on May 30, 1985 in Bruce Township - Notice of Clerk's ~ Treasurer's Golf Tournament at the Golf Haven Golf and Ski Club on June 20 forms of attendance to be returned by May 22, 1985 - Orillia Public Library Board - agenda for meeting of May 15, 1985 - Friends of Wye Marsh Newsletter - April 1985 (M.I.S.A) Municipal Information Systems Association re: membership and notice of Regional Meeting Ministry of Municipal Affairs ~ Housing - Background Issue of May 6, 1985 including AMO Bulleting Resolutions --- A Complicated Procedure? The Bulletin outlines procedure of a resolution forwarded to AMO - dealt with by Legislative and Resolutions Committee and then to respective Ministry - also process at Conference - A.M.O. - Program for Great Lakes Water Quality - The Municipal Perspective to be held in Kingston on June 24 - 27, 1985 - The Asystants A Computer System Consultant Group Training and costs - Huronia Tourist Association - 1985-86 Visitor Directory - County of Simcoe Recreation ~ Library Department re: Supervisors Leadership Training Workshop scheduled for June 20 ~ 21, 1985 - Copy of letter to Paul Eenhoorn, from Secretary, 1st Hawkestone Beavers, Cubs ~ Scouts. Group Committee expressing appreciation for fire training with these groups. - Ontario Youth Opportunities - Roadside Enhancement Grant approval - Skelton, Brumwell ~ Associates confirmation of appointment for June 3, 1985 Council meeting On motion of Johnson and McEwen that copies of letters last regular meeting of Council and Correspondence and as satisfactory, and placed on file for reference. as presented and forwarded from the Communications, as received, accepted . . . Pg. 106 T MEETING - MAY 23 1985 Bank Signing Authority On motion of Drury and Johnson that the authorized signing Officers for the Township of Oro for banking purposes be any two of the following: Bob Small, C.A.O./Treasurer H. Neufeld, Clerk/Deputy-Treasurer G. Roberts, Planning Administrator S. Davie, Reeve Old and Unfinished Business (a) Recommendations of Committee of Council Meeting of May 15, 1985 (i) Request for approval to increase annual tonnage from Pit ~ Quarry owned by E.R. Alexander Construction Ltd. and Allan G. Cook, which was considered at Committee of Council meeting with Township Solicitor, Consultants and Ministry of Natural Resources. On motion of McEwen and Halfacre that as recommended by Committee of Council the Township Engineers, Ainley ~ Associates Ltd., prepare a list of recommendations that could be involved with respect to concerns of Council, namely Dust Control, Damage to Road bed by heavy trucks and increased volume of same, signs at pit entrances, intersection of County Road No. 11 and Line 7, requiring paving for a distance sufficient to avoid gravel spill on County Road No. 11. Also placing added conditions in Agreement to control hours of operation. And that the recommendations be reviewed with the Township Solicitor. (ii) Student Council Program On motion of Halfacre and McEwen as recommended by Committee of Council the third Tuesday in October be scheduled for the next Student Council Tour with some amendments to the schedule to shorten time at the Waste Disposal Site and Roads Dept., with some time extended to attend the Committee of Council meeting. And that when the Schedule has been revised, same be forwarded to Principals of Guthrie and East Oro Schools. (iii) Gates on Line 9, North of Bass Lake Road and South of County Road No. 22 On motion of Drury and Halfacre that the gates be installed as soon as possible by the Road Department and key for the locks on the gates be forwarded to all property owners along the Line 9 Road Allowance, having access to Line 9, between Bass Lake Side Road and County Road No. 22, as well as to the County of Simcoe. Letter of explanation to be forwarded to County of Simcoe. (iv) "Lakeshore Promenade" Plan 626 - improvements proposed On motion of McEwen and Drury that as recommended by Committee of Council, Oro Council concur with the Agreement as prepared by D.S. White, Q.C. and he be requested to further advise as to possibility of authority under which to register same on title, after which the Agreement is to be forwarded to all proponents of the proposed clean up of the bank of the Promenade in front of Lots 52,55,56 ~ 57 of Plan 626. . . . ,...j Pg. 107 TENTH MEETING MAY 23, 1985 (v) Histor Committee - re sts On motion of Johnson and Drury that Charlie Sanderson be requested to place mesh protection screens on the windows of the African Church. On motion of Halfacre and Johnson that a letter be forwarded to Northern and Central Gas Co. and Bell Canada with respect to clean up after construction in front of the African Church property. (vi) sal r from David Williams re: Block Parent On motion of McEwen and Halfacre that as recommended by Committee of Council further In- formation be requested from Mr. David Williams as to number of Block Parent Signs to be erected and total estimated cost. (vii) Fire Dispatch Service - Proposal to Adjoining Municipalities On motion of Halfacre and Drury that a letter be forwarded to Orillia Township and Medonte Township with respect to consideration of a joint Fire Dispatch Service System by the three municipalities, Oro, Orillia and Medonte. (viii) Conveyance of Property by Ralph Leigh to Trustees H.P.V. and provision for access to Ralph Leigh's property from Allen Street. On motion of Halfacre and McEwen that the matter be held over to the following Committee meeting of Council, Staff Report to follow. (ix) Notice of Motion as Presented to Meeting of Committee of Council Regarding Fire After further consideration of recommendations by the Chairman, of the Fire Committee as presented to Committee of Council on May 15, 1985, the following action was taken regarding notice of motion prepared by Councillor Halfacre. On motion of Halfacre and Drury that as recommended by Committee of Council that prior to the presentation of the notice of motion, the Fire Committee meet with the Fire Chief, Deputy-Chief and Chief Administrative Officer to review the proposals as set out in the notice of motion, before such a resolution is passed by Council. Also that in the interim the Chief Administrative Officer meet with the Fire Chief of the City of Barrie regarding the matter of proposed Fire Dispatch Service. (b) Presented letter from Barrie Suburban Roads Commission enclosing copies of letters as forwarded to Mrs. Buffi Woronka and Ontario Cyclist Association Incorporated with respect to signing of Simcoe County Road #20 as a Cyclist Route, advising that the Commission cannot undertake the signing of the said road as a Cyclist Route. Letter sets out reasons for same. On motion of McEwen and Halfacre that letter and copIes of letters be received and referred to Parks ~ Recreation Committee, with recommendation that the Committee meet with the Barrie Suburban Roads Commission to further clarify the municipality's position on the matter. ,.. . . . Pg. 108 TENTH MEETING - MAY 23, 1985 (c) Letter from Bruce Owen, Solicitor forwarding copy of Transfer of Easement to the Township of Oro - Part Lot 21, Plan M-66, being Part 2 of Plan 51R-13098, which was registered as Instrument No. 66784 on April 1, 1985. On motion of Drury and Johnson that the Easement In favour of the Township of Oro and George Lettellier and Marie Martha Letellier to enter upon that part of lot 21, according to Plan M-66, designated as Part 2 on Plan 51R-13098, for drainage purposes, be received. ( d) Oro Horticultural Society acknowledging appreciation for the permission to hand Columbine print and memorial photograph of Mr. S. Wilson in the Township Hall. requesting use of the basement of the Town Hall basement for a flower arranging to be held on Thursday evenings of May 23 and May 30, 1985. the Also course On motion of Halfacre and Johnson that the Horticultural Society be authorized the use of the Town Hall Basement for the flower arranging course on May 23 and May 30, 1985. (e) Re-presented letter from Donald P. Hanney, 1985 President of Barrie Automotive Flea Market in response to Township letter with respect to Proposed Event for Van Club to hold a private family outing. Copy of letter had been distributed to Council. On motion of McEwen and Halfacre that Mr. D. Hanney and a representative of the Southern Ontario Van Club be requested to attend the next Committee meeting of Council. (f) Re-presented letter from Barrie Automotive Flea Market Association with respect to Fire Services for fire protection at the May 31st to June 2, 1985 Event, requesting in writing quotation of services by May 15th. Fire Chief has not advised whether arrangements or quotations had been submitted. On motion of Halfacre and McEwen that the Fire Chief and Deputy Fire Chief be directed to carry out the site inspection of the Flea Market property prior to the event as requested. (g) Clerk advised that as advised by telephone call by Dennis Gallant of McLellan Disposal a letter in response to Township letter of April 30, 1985 would be forth- coming with respect to depositing of garbage from outside of the municipality into the Township Land Fill Site. On motion of Drury and Halfacre that the anticipated response be referred to the Waste Disposal Committee. (h) Presented letter from Buffi Woronka, Secretary, Canada Day Committee advising of progress of plans for Canada Day and that one change in 1985 will be that for the Citizen of the Year, being Howard Campbell, the Award will be presented to Howard and Jean Campbell. Each receiving the Citizen's award. On motion of Johnson and McEwen letter be received. Additional plaque to be ordered as required. (i) Presented letter from (O.M.E. Insurance Brokers) R.O.M.A. Insurance Board, confirming that under Policy No. 83-72-28 Property Section the underwriters will waive the additional Premium for the May 1, 1985 to May 1, 1986 policy term, therefore no further documentation will be required. Also confirming that the two Volvo BM4300 Loaders with approximate replacement value of $58,000 each are included for coverage. On motion of Drury and Johnson letter be received and filed with Insurance Policy. . . . Pg. 109 TENTH MEETING - MAY 23, 1985 (j) Other Old and Unfinished Business (i) Presented from Secretary, Railway Transport Committee, letter forwarding one signed copy of Plan G.N.M. 68.30 for signals to be installed at mileage 68.30 in accordance with Railway Transport Committee, order No. 37588, dated December 18, 1984 and approved May 7, 1985. On motion of Halfacre and McEwen copy of Plan as signed and approved, be received and filed for reference. The Deputy Reeve inquired with respect to the proposed meeting with Mrs. Peg Brooks. Councillor Drury reported on a number of fire and waste disposal matters. On motion of Drury and McEwen that Mr. A. Salisbury be authorized to utilize wood cut at the Waste Disposal Site as compensation for clearing works required to site the new storage building. Reeve Davie reported on water sampling concerns recently brought to his attention with respect to analysis of drinking water supply. Staff rts Chief Building Official, James Shellswell was present at 10:15 a.m. to present on Department matters. Mr. Shellswell advised as to a significant increase in activity and permit values and to works being undertaken at Horseshoe Valley. also reported on a tour of inspection of the Royal Homes Modular Manufacturing Wingham, Ontario. his report building Mr. Shellswell Plant in Chief Building Official advised that Lorne Keith Madgett had commenced work under the Make Work Program for Students. On motion of Drury and Halfacre that Lorne Keith Madgett be hereby appointed as Building Inspector to be confirmed by By-law to be prepared for consideration at the next regular meeting of Council. Planning ~ Development The Planning Administrator attended at 10:25. The following was presented: Correspondence to Huronia Driftwood Restaurants and Dubeau Auctions, arising from previous meeting of Council in response to re-zoning proposals. Correspondence to the Hon. A. McLean, M.L.A., requesting assistance to arrange meetings with the Ministers of Municipal Affairs ~ Housing and Agriculture ~ Food, to resolve deferred Section 5.8.5 of the Township Official Plan. Correspondence to Mr. ~ Mrs. J.N. Fenton regarding application for "conversion" re-zoning of Lot 38, Registered Plan 626. On motion of McEwen and Johnson that correspondence as presented be placed on file. Deputy Clerk advised of Community Centres, Parks ~ Recreation Committee meeting and Planning Advisory meeting agendas for May 23 and May 28, 1985 meetings, respectively. Deputy Reeve McEwen reported on the works presented being undertaken by Day Camp Director Lea-Anne Spencer on the 1985 Oro Summer Day Camp Program. . . . Pg. 110 TENTH MEETING - MAY 23, 1985 Clerk further advised that as instructed at a meeting of Council held on April 17, 1985, tender call had been placed in the Daily Commercial News (one issue) and two issues of the Barrie Examiner and the Orillia Packet for two issues, calling for tenders for Calcium - Dust Control, 85-01; Pit Run Gravel, 85-02; Crushed Gravel, 85-03; Surface Treatment - 85-04; Asphalt, Hot Mix HL4, 85-05; Supply of Culverts, 85-06; Equipment Rentals 85-07; Grass ~ Weed Cutting, 85-10; as well as quotations for non-asphaltic dust control. Tenders to close at 12:00 noon on May 15, 1985. In response, tenders were received as follows: Contract 85-01 - CALCIUM - DUST CONTROL - 150 F.E. Tonne liquid Calcium; 100 Tonne Bulk Flake. Liquid (150 F.E.) Bulk Unit Price 100 Flake) Total Miller Paving Box 250 Unionville, Onto L3R 2V3 150 2 18 .6 0 32,790.00 218.60 21,860.00 Total 54,650.00 215.30 32,295.00 199.65 19,965.00 Total 52,260.00 100 Pollard Bros. Box 280 Harrow, Ont. NOR 1GO 150 100 On motion of Johnson and Halfacre, that the tender of Pollard Bros. Ltd. to supply, haul ~ apply approximately 150 F.E. Tonne of liquid calcium on Township Roads, according to tender contract 85-01 at 215.30 per F.E. Tonne to a total of $32,295.00 and to supply and deliver to Township Yard approximately 100 Tonne of Flake Calcium at 199.65 per flake Tonne for a total of 19,965.00 to a total tender of 52,260.00 be accepted subject to M.T.C. approval. (Plus 2,458.47 ORST). This tender being accepted as low due to the unit prices. DUST CONTROL - non-asphaltic oil (quotation) Supply, haul ~ apply up to 90,500 litres non-asphaltic dust layer. Canam Oil Services P.O. Box 130 Breslau, Ontario NOB 1MO @ 20.46~per litre (price includes PST) (93.0~ per gal.) On motion of McEwen and Johnson ,that the quotation of Canam Oil Services to supply, haul ~ apply non-asphaltic road oil on Township rQads at 18.8 cents per litre, be accepted. Should the Township decide to use more material for dust control, the Road Superintendent will advise of quantity required once the Township makes the decision to apply same. ...... Pg. 111 ING - MAY 23 1985 CONTRACT 85-02 - Load, Haul ~ Apply pit run gravel to construction site B-5-C 5th Line. ~ Reeves Construction Limited B5C 3 10,000 m @ 2.24 $ 22,400.00 Robert Yo Construction B5C 3 10,000 m 2.38 23,800.00 E.A. Dave Gravel - Contract Tender taken but not completed. On motion of HaLfacre and Johnson , that the tender of Reeves Construction Limited to load, haul and apply approximately 10,000 cubic metres of pit run gravel to construction site B-5-C 5th Line at a flat rate of 2.24 for 10,000 cubic metres for B-5-C (5th Line) =$22,400.00 ac- cording to tender specifications under contract 85-02 to a total of$22,400.00 be accepted subject to approval of the M.T.C. CONTRACT 85-03 - To crush load, haul ~ apply 16mm crushed type B gravel up to 5 km Load off belt ~ crush, load, haul ~ apply on construction site, haul distance pit to jobsite: 9.5 Km. Collingwood Sand ~ Gravel 1 ) Crush, load, haul & apply 15,000 @ 2.40 $ 36,000.00 2) Crush, load off belt 800 @ 1.40 1,120.00 . 3) Overhaul 15,000 @ 12.0 12,600.00 4) B1C (to const. site) 15/16 S.R. 2,000 @ 3.00 6,000.00 $ 55,720.00 Robert Construction Ltd. 1 ) Crush, load, haul ~ Apply 15,000 @ 2.65 39,750.00 2) Crush, load off belt 800 @ 1. 55 1,240.00 3) Overhaul 15,000 @ 0.13 13,650.00 4) B1C (to const. site) 15/16 S.R. 2,000 @ 3.43 6,860.00 $ 61,500.00 On motion of Drury and Johnson ,that the tender of Collingwood Sand ~ Gravel to crush, load, haul ~ apply approximately 15,000 cu. m of 16mm crushed gravel on Township Roads at a flat rate of 2.40 to an amount of $36,000.00 plus cost for overhaul of $15,000 cu. m at a rate of 12e per Km. to a total of $12,600.00 and to load on Township trucks off belt at rate of $1.40 cu. m to a total of $1120.00 and deliver crushed gravel to BIC 15/16 S.R. at a $3.00 per cu. m for $2,000.00 cu m to a total of $6,000.00. Total contract price being $55,720.00 according to specifications in Tender Contract 85-03, be accepted subject to approval of M.T.C. . Pg. 112 TENTH MEETING MAY 23, 1985 CONTRACT 85-04 - Surface Treating ohn Contracti Limited . Spec. No. Desc. Unit Est. Quant. Unit Price Total OPSS 304 CRS-2 Kg 122,000 $ 0.2835 $ 34,587.00 OPSS 304 Class tonne 900.0 13.58 12,222.00 Chip $ 46,809.00 Me Ke an es Limited OPSS 304 CRS-2 Kg 122,000 $ 0.315 $ 38,430.00 OPSS 304 Class tonne 900.0 12.50 11,250.00 Chip $ 49,680.00 Evans Contr Ltd. OPSS 304 OPSS 304 CRS-2 Class Chip Kg tonne 122,000 900.0 .33 13.00 $ 40,260.00 11,700.00 $ 51,960.00 On motion McEwen and Halfacre, that Contract Tender 85-04 as submitted by Norjohn Construction Limited, Thorold Ontario for Surface Treating, according to Tender specifications be accepted at $0.2835 per kg. to supply and apply OPSS 304, CRS-2 to a total of $34,587.00 and to supply and apply 900 tonne OPSS 304 Class 1 Chip at $13.58 per tonne to a total of $12,222.00 for a total price of $46,809.00 subject to M.T.C. approval. . CONTRACT 85-05 - Tender for hot mix, hot laid asphaltic cement. K.J. Beamish Construction 1 ) B2C Tonne 2100 @ 38.60 $ 81,060.00 2) B4C Tonne 1200 @ 41. 35 49,620.00 3) B7C Tonne 40 @ 62.00 2,480.00 4) B1C Tonne 700 @ 37.60 26,320.00 $159,480.00 McKean ries 1 ) B2C Tonne 2100 @ 43.17 $ 90,657.00 2) S4C Tonne 1200 @ 43.17 51,804.00 3) B7C Tonne 40 @ 43.17 1,726.80 4) B1C Tonne 700 @ 43.17 30,219.00 $174,406.80 . On motion of Drury and Johnson, that the Tender of K.J. Beamish Construction to supply and apply according to Township Tender Contract 85-05, approximately 2100 tonne of HL4 at $38.60 per tonne to an amount of $81,060.00 under B2C, and approximately 1200 tonne of HL4 for B4C at $41.35 per tonne to a total of $49,620.00 and B7C approximately 40 Tonne at $62.00 per tonne to a total of $2480.00 and SIC approximately 700 tonne at $37.60 per tonne to a total of $26,320.00 for a total price of $159,480.00 for Contract Tender 85-05 according to Township Tender Specifications, be accepted, subject to M.T.C. _ _ _ ._ _.. _ 1 ..... Pg. 113 H MEETING - MAY 23 1985 CONTRACT 85-06 To supply and deliver corrugated pipe with SIzes as specified, 16 gauge. rs Int. Canada Ltd. . 1 ) 1801 400mm x 7 metre 1113 14.45 $ 16,082.85 2) 1801 400mmCPL unit 80 4.50 360.00 3) 1801 500mm x 7 metre 469 18.80 8,817.20 4) 1801 500 mmCPL unit 25 5.70 142.50 5) 1801 600mm metre 70 22.00 1,540.00 6) 1801 600mm CPL unit 5 6.60 33.00 7) 1801 900mm metre 28 32.60 912.80 8) 1801 900mm CPL unit 2 9.90 19.80 $ 27,908.15 PST 1 , 953 . 57 $29,861.72 Holt Culvert ~ Metal Products Ltd. 1 ) 14.58 $ 16,227.54 2) 5.99 479.20 3) 18.95 8,887.55 4) 7.80 195.00 5) 22.08 1,545.60 6) 9.14 45.70 7) 33.50 938.00 8) 14.89 29.78 $ 28,348.37 PST 1,984.39 . $ 30,332.76 Armco Westeel Inc. 1 ) 15.94 $ 17,741.22 2) 6.87 549.60 3) 19.60 9,192.40 4) 7.97 199.25 5) 22.63 1,584.10 6) 9.07 45.35 7) 33.72 944.16 8) 13.96 27.92 $ 30,284.00 PST 2,119.88 $ 32,403.88 Corrugated Pipe Co. 1 ) 16.20 $ 18,030.60 2) 4.94 395.20 3) 20.19 9,469.11 4) 6.16 154.00 5) 24.44 1,710.80 6) 7.45 37.25 . 7) 37.90 1,061.20 8) 11. 55 23.10 $30,881.26 PST 2,161. 69 $33,042.95 . . . TENTH MEETING - MAY 23, 1985 Canada Culvert ~ Metal Products Ltd. 1 ) 2) 3) 4) 5) 6) 7) 8) 16.32 8.43 20.21 9.33 23.98 10.23 35.52 29.26 Clemmer Industries (1964) Limited 1 ) 2) 3) 4) 5) 6) 7) 8) 16.23 5.41 23.76 7.92 24.30 8.10 40.69 13.56 E.S. Hubbell ~ Sons Ltd. 1 ) 2) 3) 4) 5) 6) 7) 8) 20.50 7.50 26.00 9.30 30.00 10.20 49.00 28.00 ....... Pg. 114 $ 18,164.16 674.40 9,478.49 233.25 1,678.60 51.15 994.56 58.52 $ 31,333.13 PST 2,193.32 $ 33,526.45 PST $ 18,063.99 432.80 11 , 143.44 198.00 1,701.00 40.50 1,139.32 27.12 $ 32,746.17 2,292.23 $ 35,038.40 $ 22,816.50 600.00 12,194.00 232.50 2,100.00 51. 00 1,372.00 56.00 $ 39,422.00 PST 2,759.54 $42,181.54 On motion of Halfacre and Drury that the Tender of Koppers International Canada for Contract 85-06 be accepted for to supply 16 gauge (1.6mm) Helical CSP with Recorr Ends according to quotation for the specific sizes as submitted on Contract Tender 85-06 to a total price of $29,861.72 including Provincial Sales Tax of $1,953.57, subject to M.T.C. approval. Tender price $27,908.15 plus $1953.57 O.R.S.T. ; $ 29,861.72 CONTRACT 85-07 - Equipment Rentals All tenders to be collated and listed by Road Supt. and list to be presented to Council. . . . ~ TENTH MEETING - MAY Pg. 115 CONTRACT 85-10 - Grass Gord McDonald 1 ) 8.75 $ 2,703.75 Allan Hewitt 1 ) $ 4,600.00 Alron Ent Ises - Tender taken but not completed. On motion of Johnson and Halfacre that the Tender of Gord McDonald for Grass and Weed Cutting on Township Roads and lands as directed by the Township Road Supt. be accepted according to tender specifications of 85-10 for a lump sum total of $2703.75 being based on $8.75 per kilometre. Letter from Larry Wood, owner of north part of Lot 14, Plan 807, Concession 6, re: Water line placed at pleasure of Council from south part of Lot 14, Concession 6. On motion of Drury and Johnson that Council concur with the request of Mr. Wood dated May 15, 1985. The Roads Superintendent advised Council with respect to the stop signs and flashing lights to be installed at Oro Station, welcome sign estimated and stop signs erected in Simcoeside. By-laws Appointments (a) Presented a By-law to appoint Robert W. Small as Chief Administrative Officer (C.A.O.)/ Treasurer and Deputy Clerk, which was on motion of McEwen and Halfacre introduced and numbered as By-law No. 1391/85 and read a first time. On motion of Halfacre and Drury By-law No. 1391/85, read a first time be read a second time. On motion of Drury and Johnson By-law No. 1391/85 read a second time be read a third time. On motion of Johnson and McEwen By-law No. 1391/85 now read a third time, be engrossed by the Clerk, signed and sealed by the Reeve and sufficient copies as necessary be made. Effective date of appointment be May 24, 1985. (b) Presented a By-law to change the appointment of Henry Neufeld effective May 24, 1985. On motion of Halfacre and Drury that Henry Neufeld be appointed as Clerk and Deputy-Treasurer and that this By-law be introduced as By-law No. 1392/85 and read a first time. On motion of Drury and Johnson, By-law No. 1392/85 read a first time, be read a second time. On motion of Johnson and McEwen, By-law No. 1392/85, read a second time be read a third time. On motion of McEwen and Halfacre, By-law No. 1392/85, now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and necessary copies as required be prepared. . . . ~ Pg. 116 TENTH MEETING - MAY 23, 1985 By-laws Cont'd (c) Presented a By-law to change the appointment of George Roberts, effective May 24, 1985. A By-law to change the Appointment of George Roberts effective May 24, 1985 and to read that George Roberts be appointed as Planning ~ Zoning Administrator/Asst. Clerk/Asst. Treas., was on motion of Drury and Johnson introduced as By-law No. 1393/85 and read a first time. On motion of Johnson and McEwen By-law No. 1393/85, read a first time be read a second time. On motion of McEwen and Halfacre By-law No. 1393/85, read a second time be read a third time. On motion of Halfacre and Drury By-law No. 1393/85 now read a third time, do pass, be en- grossed by the Clerk, signed and sealed by the Reeve and sufficient copies of same be pre- pared. (d) Presented a By-law for to establish the Classification and Remunerations for the Employees of the Township of Oro, as previously established by Council and to confirm the appointment of certain officers and set their remuneration. A By-law to establish the Classification and Remuneration for Township Employees and to confirm the Appointment of Certain Officers of the Township of Oro, was on motion of Drury and Halfacre introduced as By-law No. 1394/85 and read a first time. On motion of Halfacre and McEwen By-law No. 1394/85 read a first time be read a second time. On motion of Johnson and Drury By-law No. 1394/85 read a second time be read a third time. On motion of Johnson and Drury By-law No. 1394/85 now read a third time, be engrossed by the Clerk, signed and sealed by the Reeve and copies of same be made available to all Departments and Personnel requiring same. (e) Several other By-laws were presented for review, namely, a By-law to amend By-law 1381/85 in accordance with Bill 93 with respect to Non-Operating Library Boards and a By-law to confirm and appoint Lottery Licencing Officer(s) as well as a By-law to appoint a Tax Collector. Direction given to C.A.O. to report to the next Committee Meeting of Council on By-laws requiring revision. (f) The matter of Benefit Plan Coverage for C.A.O./Treasurer/Deputy-Clerk presented for Council's consideration. On motion of McEwen and Halfacre that Oro Council are prepared to over-ride the normal 3 months probation period, prior to being eligible to qualify for coverage for Benefit Program and authorize that full Benefit coverage be made available to the C.A.O./Treasurer/ Deputy-Clerk, effective from the date of his appointment by By-law. ~ . . . ...... Pg. 117 TENTH MEETING - MAY 23, 1985 New Business (a) Presented letter from County Clerk forwarding copy of Report No.6 of the Children's Services and Education Committee, which was adopted, without Amendment, by the Council of the County of Simcoe, April 23, 1985. Schedule "C" of the Report sets out determination required to be made under Sections (2) (4) (5) (6) and 26 of the Education Act, Chapter 129, R.S.O. 1980. Also makes reference to subsection (3) that the number of members of the Divisional Board should be increased or decreased or in which determination is made under subsection (9) or (27) and further that such determinations shall be made before September 1, 1985 in accordance with Section 57(7)(b)(i) for School Board Trustees. Total number of members under distribution of the Act is 20 members for Simcoe County Board of Education and for which the Township of Oro has one (1) member as Ward 9. The Township of Oro Equalized Public and Residential Assessment is 253,211,832 and for Separate School 13,111,414. On motion of Drury and Johnson letter and report as presented be received and same be filed for reference purpose for School Board Elections. (b) Presented Report of Live Stock Valuer, Bruce Anderson for Live Stock killed, owned by Jack Perryman, Lot 17, Concession 13. Report places a value of $80.00 each for the two ewes killed and $75.00 for the three lambs killed to a total value of $160.00 + $225.00 = $385.00. Report indicates that the killing was by wolves and wolves had been seen running from the property on the day of the killing. Also presented Affidavit of owner, Jack Perryman. On motion of McEwen and Halfacre that the Report of the Live Stock Valuer, Bruce Anderson be accepted and Treasurer authorized to issue cheque for same to Jack Perryman to a total of $385.00 ( 2 x 80 = 160) and (3 x 75 = 225.00) (c) Presented letter from Parks Canada forwarding Instructions and Application Forms for Dredge and Fill Operations in the Waters of the Trent-Severn Waterway. Letter indicated that a number of municipalities along the route are not making applicants aware of the procedure to be followed with regard to dredging and filling operation. On motion of Halfacre and McEwen letter and instructions and application forms for Dredge and Fill Operations in Waters of the Trent-Severn Waterway, be received and filed with copies made available to applicants and Parks ~ Recreation Committee. (d) Presented Inspection Completion Certificate, Form 8, as completed by Tile Drainage Inspector, Andy Clark, for Drainage constructed on Part Lot 17 ~ 24 Conc. 4 Township of Oro, for Gary Sanderson, Loan for a total project cost of $17,473.00 had been approved by Council on January 7, 1985 for which a loan in the amount of $10,400.00 would be eligible according to application approved, being 60% of the total cost. On motion of Drury and Johnson that the Inspection and Completion Certificate, Form 8, of the Tile Drainage Inspector be accepted as satisfactory and Treasurer authorized to issue cheque in the amount of $10,400 less inspection fee of $200.00 to Gary Sanderson when thedebenture has been purchased by the Province. (Separate Inspection fee for each lot). H MEETING MAY 23 1985 New Business Cont'd . """'lIlIIII Pg. 118 The drainage work having been performed and Form 8 completed and received, a by-law to impose Special Annual Drainage Rates upon the land in respect to which money is borrowed under the Tile Drainage Act, RSO 1980, c.500 to construct sub-surface drainage works on such lands. And whereas Council upon application has agreed to lend the owner a total of $10,400 being 60% of the total cost of the work as shown on Form 8, to be repaid with interest at the rate of 8% by means of a rate hereinafter imposed by a Rating By-law as prescribed on Form 11, and presented, be on motion of Drury and Johnson introduced as By-law No. 1395/85 and read a first time. On motion of Johnson and McEwen By-law No. 1395/85 read a first time be read a second time. On motion of McEwen and Halfacre By-law No. 1395/85 read a second time be read a third time. On motion of Halfacre and Drury By-law No. 1395/85, now read a third time, do pass, be engrossed by the Clerk, signed and sealed by the Reeve and Clerk to complete and for- ward Schedule "A" of the said By-law, which sets out the annual rates for a ten-year period. Offer to Sell Form 9 and Debenture Form 4 No. 85-14 in the amount of $10,400 which is hereby authorized to be executed by the Reeve and Clerk on behalf of the Corporation of the Township of Oro, along with Form 8 to the Ministry of Agriculture and Food, Foodland Development Branch, Drainage Section, Queens Park. . (e) Presented letter from O.M.E. Insurance with respect to ROMA Group Benefit Program, advising that their quotations when compared with existing plans continue to show cost savings. Also brochure for same. On motion of McEwen and Halfacre letter and brochure be received and filed for reference. (f) Presented letter from Environment Canada advising that Environment Week will be celebrated across Canada from June 2 - 8, 1985. On motion of Halfacre and McEwen letter be received. (g) Presented from GIT Security Monitoring ~ Communications Ltd. forwarding quotation for Security Alarm System for the Township Office, Arena ~ Garage, listing equip- ment required for each building: Township Office - Installation cost Monthly cost for alarm system Alarm monitoring costs (based on 3-year service agreement) Township Garage - Installation Cost Alarm system monthly cost Alarm monitoring costs (based on 3-year service agreement) Town Hall - Alarm System Installation Charge (combined with Garage System) . Oro Townshi Arena Installation Charge Monthly charge for system Alarm monitoring $ 420.00 32.60/mth 18.00/mth 420.00 31. 20/mth 18.00/mth 10.00/mth 150.00 1060.00 41.80 based on 3-year agreement 18.00/mth n..... m^+-~ ^n ^+ n....."...." ...nrl L..,hnc-('H' +-h-:::.+- t-hc m':.:d.t-or" he rpfprrArI to thp np)(t r:nmmi ttpp mp.p.tino . . . Pg. 119 TENTH MEETING - MAY 23, 1985 (g) Other New Business Presented Simcoe County Recreational and Cultural Services Committee Report No. 12 and Library Services Survey Form. On motion of Halfacre and Drury that the Library Survey be forwarded to the Township's Library Board for completion, to be returned to the Clerk prior to being forwarded to the County's Library Department for review by Council. The Deputy-Reeve and Councillor Halfacre reported on the Citizens of the Year Award. The Deputy-Reeve further reported on the matter of Heritage Highway designation. Councillor Drury presented N.V.C.A. notices regarding the 7th Annual Canoe Race Weekend. Councillor Drury further offered to purchase the safe in the C.A.O. 's office on an "as removed" from the building basis. Members of Council advised a response to the offer would be made in due course. The Reeve presented the County of Simcoe 1984 F.I.R. dated April 30, 1985 as prepared by Ward, Mallett, Chartered Accountants. Notice of Motion or Direct Motions On motion of McEwen and Drury that Oro Township urge Prime Minister Mulroney not to consider support for President Reagan's Multi-Million Dollar Star Wars Plan. We urge that Canada's financial, diplomatic and technical energies be used to promote and maintain a meaningful nuclear freeze. A copy of this motion to be sent to External Affairs Minister Hon. Joe Clark; Minister of National Defense, Hon. Eric Neilson; Leader of the Oppositon, Hon. John Turner; Mr. Ed Broadbent; Mr. Doug Lewis and finally this resolution should be forwarded to AMO for consideration on their August Agenda. Reeve requested a recorded vote: Davie Yea Drury Yea Halfacre Yea Johnson Yea McEwen Yea ournment On motion of Drury and Johnson that Council adjourn to meet again on Monday, June 3, 1985 at 9:00 a.m. The meeting adjourned at 12:40 p.m. EQUIPMENT RENTAL RATES - 1985 It TRUCKS 1- E.A. Davey Gravel Co. Ltd. Int. Load Star $ 29/hr. 424 Regent Street Single Axle Orillia, Ontario 8 c.y. (325-9345 ) 2. Wayne Abbott Ford 8000 $ 32/hr. R.R.#l 210 H.P. Hawkestone, Ont. 17 c.y. (487-3340) 3. LA. Davey Gravel Co. Ltd. G.M. C. 65 $ 33/hr. 424 Regent Street 427 H.P. Orillia, Ontario 14 c.y. (325-9345) 4. LA. Davey Gravel Co. Ltd. Chev 65 $ 33 /hr. 366 H.P. 14 c.y. 5. " " Ford Louisville $ 33/hr. 225 H.P. 18 c.y. tit 6. " " Int. "s" $ 33/hr. 215 H.P. 18 c.y. 7. Priest Sand & Gravel R.R.#1 Dodge 800 $ 33/hr. Minesing, Onto 220 H.P. (726-6597) 15 c.y. 8. Priest Sand & Gravel Int. 2575 $ 33/hr. 290 H.P. 17 c. y. 9. " " Chev 65 $ 33/hr. 230 H.P. 18 c.y. 10. Joe Bianchi Haulage Mack 600 $ 34/hr. 12 Tudhope Blvd. 18 c.y. (487-3400) 11. Doug Fisher Contracting Ghev 60 $ 35/hr. R.R.#2 Hawkestone, Onto 200 H.P. (487-2911) 14 c.y. 12. G.H. Stewart Const. Inc. 339 Ford Lts 90"00 $ 36 /hr. . R.R.#3 Orillia, Ontario 238 H.P. (326-2123 ) 18 c.y. 13. " " 340 Int. 2674 $ 36 /hr. 238 H.P. 18 c.y. I It e - 2 - TRUCKS CONT'D 14. G.H. Stewart Canst. Inc. 15. Priest Sand & Gravel R.R.#l Minesing (722-6597 ) 16. Central Onto Natural Stone R.R.#5 Orillia, Onto (325-6736) 17. G.H. Stewart Canst. Inc. 18. " " " LOADERS 1. Priest Sand & Gravel R.R.#l Minesing ( 726-6597) 2. Central Onto Natural Stone Co. Ltd. R.R.#5 Orillia, Onto (325-6736) 3. E.A. Davey Gravel Co. Ltd. (325-9345) 4. " II " 5. G.H. Stewart Canst. R.R.#3 Orillia, One. (326-2123) 341 Ford Lts 9000 238 H.P. 18 c.y. $ 36/hr. Int. 2675 238 H.P. 20 c.y. $ 40 / hr. Brigadeer G.M.C. 210 H.P. 25 c.y. $ 44/hr. White Tractor Hopper 350 H.P. 30 c.y. $ 60/hr. Western Star 400 H.P. 38 c.y. $ 70/hr. Case 1150 100 H.P. 2 c.y. $ 38/hr. Case W208 110 H.P. 2 c.y. $ 42/hr. A/C 645B 3 c.y. $ 55/hr. Fiat Allis 745 HB 4 c.y. $ 60/hr. Hough H-90E $ 68/hr. 4 c.y. BULLDOZERS 1. Law Construction Ltd. J.D. 450B $ 34/hr. It Shanty Bay, Ontario 65 H.P. 722-8229 2. Pdest Sand & Gravel J.D. 450C $ 34/hr. R.R.#1 Minesing, Onto 65 H.P. (726-6597) 3. LA. Davey Gravel Co. Ltd. J.D. 450 $ 35/hr. 424 Regent Street 65 H.P. Odilia, Ontario (325-9345) 4. Doug Fisher Cant. J.D. 450C $ 35/hr. R.R.#2 65 H.P. Hawkestone, Ont. (487-2911) 5. Gerry Shelswell Komatsu 0314 $ 45/hr. R.R.#l Hawkestone, Onto 63 H.P. (326-6821) 6. G.H. Stewart Const. Cat 03B $ 46 /hr. R.R.#3 Odilia, Ont. 75 H.P. (326-2123 ) 7. Law Construction D6C Cat. $ SO/hr. II 120 H.P. 8. G.H. Stewart Canst. Case 1150B $ Sl/hr. 105 H.P. 9. Morris ShelsHell D6C Cat. $ 55/hr. R.R.#l HdHkestone 140 H.P. 487-2215) 10. G.H. SteHart Const. International $ 9S/hr. T.O. 25C 310 H.P. TRACTOR-SCRAPERS 1. G.H. SteHart Const. TD25 & TOH Scraper $105/hr. R.R.#3 Orillia, Ont. 310 H.P. (326-2123 ) 18 c.y. 2. " " TD25 & 463 Scraper $110/hr. 310 H.P. 25 c.y. . GRADERS It 1. Law Construction Ltd. Shanty Bay, ant. (722-8229 ) 2. G.H. Stewart Const. R.R.#3 Orillia 326-2123 GRAD ALL'S 1. Ed Langman Grad All Rental R.R.#1 Hawkestone, ant. (487-5953) BACKHOE'S Rubber T re: 1. Van Niekerk Excavating Ltd. R.R.#2 Shanty Bay, ant. (728-6981) or (737-3291) 2. Doug Fisher Contracting R.R.#2 Hawkestone, ant. ( 48 7 - 2 911) I Track: 1. Gerry Shelswell R.R.#l Hawkestone (326-6821 ) 2. Law Construction Ltd. Shanty Bay, ant. (722-8229) 3. Morris Shelswell R.R.#1 Hawkestone 487-2215) 4. " " PACKERS 1. Law Construction Ltd. Shanty Bay, ant. (722-8229) 2. G.H. Stewart Const. R.R.#2 Orillia (326-2123 ) . - 4 - Cat 12 115 H.P. $ 38/hr. Wabco 777 180 $ SO/hr. Warner Swasey 2460 100 H.P. 3/4 c.y. $ 32/hr. Ford 555 60 H.P. 1/2 c.y. J.D. 310 50 H.P. 1/3 c.y. $ 35/hr. $ 35/hr. J.D. 9300 63 H.P. $ 45/hr. J.D. 690B 131 H.P. 1 c.y. $ SO/hr. Insley 560B 120 H.P. 3/4 c.y. $ 55/hr. J. S . \-1. 80 105 H.P. 1 c.y. $ 65/hr. Viber Plus/Versatile Tractor $ 40/hr. 40 H.P. 60" Drum -'. Vibratory Tow Type Only VP 10 $ 18/hr.