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04 17 1985 Council Minutes . . . ...... Pg. 73 COUNCIL CHAMBERS - APRIL 17, 1985 Eighth Meeting Council met pursuant to adjournment and as advertised in local papers for change of date of meeting, with the following members present: Deputy-Reeve Councillors: Joanna McEwen R. Drury T. Halfacre A. Johnson Absent - Reeve, Stephen Davie In the absence of Reeve Davie, who had advised he could be unable to attend due to a O.M.B. Hearing. Deputy-Reeve McEwen assumed the chair. - by the Deputy-Reeve McEwen with reading of the 23rd Psalm. Disclosure of Conflict of Interest ion of Minutes The minutes of the last regular meeting of April 1st and Special Meeting of Council held on April 4th, 1985, following interviews of applicants for the position of Treasurer- Administrator, were on motion of Halfacre and Drury confirmed as printed and received. Corre dence and Communications (a) Letters forwarded from last regular meeting and Special Meeting as follows: - Orillia Packet and Times and Barrie Examiner notice of change of Council meeting April 15th to April 17, 1985 - Hon. Dennis Timbrell requesting meeting with respect to Agricultural Consent Policy - O.P.A. 15 - Hon. Dennis Timbrell acknowledgement of Community Planning Grant and Council's appreciation for same. - M.T.C., Land Management Supervisor, London Property Section - re: Part Lots 16 ~ 17, Conc. 14, Township of Oro and copy of By-law to authorize purchase of the surplus lands for sand stock- piling and salt shed and follow up letter indicating areas to be shown on Survey Plan as pre- pared by Road Supt. - Barrie Examiner and Orillia Packet ~ Times calling for applications for person/persons to sell dog licence on door-to-door basis. Robert L. Bell advising that application for Tile Drainage Loan had been approved by Council subject to 1985 Allocation and letter to Tile Drainage Inspector forwarding Form 8, to be completed after Tile Drainage System has been installed in order to process the application. - A.M.O. forwarding resolution with regard to Flood Disaster assistance requested by municipalities affected by such disasters and recommendation that such funds be totally paid by the Province, rather t h a n municipalities involved forming Disaster Committees to raise funds which would then be matched dollar-for-dollar by the Province. - Owen, Burger, Solicitor, for purchaser of property from H. Monteith, Part Plan 1, forwarding Township Solicitors finding of Road Allowances on Plan as well as other correspondence with respect to Roads on Plan 1 and advising of Bell Telephone buried cable and equipment on Monk Street. - Clerk, County of Simcoe forwarding Program Schedule for the Student Council Program on April 23, 1985 Tour of County Building and attendance at County Council meeting scheduled on the Program as well as request for County Lapel Pins to be obtained for David Anderson, 4H Member selected to Tour Europe in June and County Council recognition of his being selected as one of the 4H members selected for Ontario for the Tour. . . . ~ Pg. 74 Ei il 17 1985 Correspondence and Communications Cont'd - Molnar Systems Group - returning signed Extended Software Protection Plan for Computer System. _ Skelton, Brumwell ~ Assoc. Ltd. re: property owned by Mrs. Peg Brooks, advising that the Reeve and Deputy-Reeve would attend a meeting when arranged for along with Mr. Skelton. _ L.E. Clark, County Engineer and Secretary, Suburban Roads Commission re: Intersection Barrie Suburban RoadNo. 20 and County Road No. 22 advising that Oro Council would be prepared to assume the cost of installation of flashing lights and would look forward to the Commission erecting the three-way stop signs. _ Norshell Developments re: development of Phase II of Plan M-118 advising would have no objection to plastic type water line from maIn line to lot of 30 lots per phase. _ N.V.C.A. forwarding 1985 Levy for the Township of Oro - 1985 levy being $5312.20 less discount of 12% (637.46) cheque forwarded $4674.74 _ Ministry of the Environment forwarding complaint from Wilfred ~ Kay Crawford, 342 Shanty Bay Rd. re: possible contamination of well as a result of run-off from excretement of dogs outside of dog run of owner of lot - 344 Shanty Bay Road. _ Donald Hanney, President - Barrie Automotive Flea Market Assoc. re: events to be held May 31st to June 2nd and September 6,7,8, 1985. _ Assessment Commissioner forwarding description of Polling Subdivision No.4 and 5 and new Poll split to be known as No. 13. For election purposes only not change for assessment purposes. David Anderson acknowledging his having been selected as one of two 4H Members to represent the Province of Ontario on a Tour to Europe and letter of congratulations of his achievement and further advising that a presentation of a plaque will be made on Canada Day. _ Office of the Fire Marshal advising that Councillors Drury and Halfacre will be attending the Municipal Official's Fire Protection Seminar - alternate representative - Deputy-Reeve Joanna McEwen _ Secretary, Oro Township Library Committee requesting names of persons to attend Annual Meeting of the Simcoe County Library and forwarding Program Agenda. Also Registration Form advising that Reeve, Stephen Davie and Mrs. Joan Banbury will be attending the Annual Meeting on April 27, 1985. - Information Orillia - Dennis Bacic reply to for weed cutting. Ontario Retail Sales Tax office forwarding cheque from Driftwood Restaurant for Sales Tax on A.C. Tractor and Loader purchased from Roads Dept. _ Cliff Varcoe Const. Ltd. - forwarding copy of M.N.R. Policy on issuance of Wayside Pit Licences. _ A.M.O. Registration Forms for Reeve Davie and Councillor Halfacre to attend the A.M.O. Conference in Ottawa August 25th to 28th, enclosing necessary fees for same. _ M.T.C., Owen Sound forwarding revised program for Supplementary Fund request for 15/16 Side Road and addition to machine shed. that Oro Council line, nor to phasing forwarding 1985 Grant his letter advising that Road Supt. will inform of tender or quotation call nce Communications etc. - received _ Ministry of Municipal Affairs ~ Housing advising that the O.H.R.P. Program has been de-centralized _ effective May 1, 1985. The Local Regional Housing Program Office will be responsible. - M.T.C. - memorandum re: Selections of Consultants by Municipalities Federal Elections - Polling Place agreement (Town Hall - May 2, 1985) - Copy of letter to P. William Perras, Solicitor re: Enquiry about Block "R", Plan 863, now known as Lakeshore Road, as to assumption of same. Lottery Licence issued to Guthrie Interested Parents - Licence No. 450838 _ Memorandum from Land Registry Office, Barrie with respect to Assessment Roll No's to be shown on all Land Transfers and enclosing new Transfer/Deed of Land; Charge/Mortgage of Land and list of Municipal Codes for all municipalities in the County of Simcoe . . . .. Pg. 75 Ei il 17 1985 b dence Communications etc. received cont'd - Copy of letter to Hogben, Mayhew, Solicitors enquiry re: roads assumption Plan 1642. - Copy of letter to Royal Bank of Canada re: confirmation of renewal of Letter of Credit #5B302/5345 Jeurgen W. Kretzechmar- expiry date being May 17, 1985. - Copy of letter to Toronto-Dominion Bank - confirmation of extension of Letter of Credit - Rowanwood Conserver Society Co-operative Incorporated - expiry date - April 30, 1985. - Ontario Humane Society - Orillia ~ Barrie Branches monthly reports for March. - H.P.V. Winter Carnival Committee copy of letter to L.L.B.O. (Mr. Watters) re: Beer Garden at Street Dance on August 9, 1985. - Ontario Secondary School Teacher's Federation - Brief with respect to Extension of Funds to the Separate Secondary Schools - M.M.A.H. Background, issue of March 25, 1985. - Bell Canada - Directory listing information request Orillia Public Library Board - Agenda for meeting held April 17th and minutes of meeting of March 20, 1985. also Statement of Accounts. - The Canadian Red Cross Be Water Wise - Ontario Good Roads Association (O.G.R.A.) - 1985 Annual Directory - Ontario Traffic Safety - Spring 1985 - Promotional Marketing Services - M.N.R. Business Manager re: questionnaire on publication Landmarks magazine On motion of Johnson and Halfacre copies of letters as presented and forwarded from last regular meeting and Communications and Correspondence as received and presented accepted as satisfactory and be placed on file for reference. Clerk directed to write Mr. I. Postnikoff with respect to roads on Plan 1 and advise of Township Solicitor's Findings. Staff Reports Chief Building Official, James Shellswell was present at 10:30 a.m. with respect to matters pertaining to Building Department. Chief Building Official reported on the matter of the Fuda Building and status of same. Also plans for the Horseshoe Valley Development. Chief Building Official suggested Council commence with the legal procedures regarding the D. MacDougall property. Reported on application from Lempriere for accessory building. Reported on program of the application for student under Government Program. Planni The Planning Administrator attended at 10:45. The following was presented: Township of Orillia, Notice of Public Meeting concerning rezoning of Part of Lots 15/16 Cone. Cone. 1, south division. - Russell, Waite, Christie ~ Miller, review of Draft Development Agreement prepared by Solicitors for Horseshoe Valley Ltd. - Committee of Adjustment, Notices of Hearing, Submissions B5/85 - Horseshoe Valley Ltd, A5/85 Rowanwood Conserver Society Inc. A4/85 Birnie and B6/85 Allinson, for hearing April 25, 1985 at the Town Hall. - Ontario Municipal Board order dated April 10/85 file R850020, dismissing appeals by Mssrs. J. Hare and N. McNiven regarding "Rowanwood" Zoning By-law No. 1362/84. """'lIlIIII Pg. 76 Eighth Meeting - April 17, 1985 . Plannin nt Cont'd On motion of Halfacre and Johnson that correspondence as presented be placed on file. Advised that a "release" letter to the Minister of Municipal Affairs ~ Housing to allow registration of the Rowanwood Draft Plan, File 43T-84013 would be sent to the municipal Solicitor without delay, all other matters having been finalized. Advised that to date, no objections had been received in respect of the "Horseshoe Valley" Rezoning By-law No. 1387/85 or the I1Johnson" Rezoning By-law No. 1385/85. The Planning Administrator advised, as directed by Council, with respect to zoning and development potential of lands consisting of parts of Plan P-1726-63 abutting the Line 5 overpass, having had regard to a valuation by D.N. Shelswell, F.R.l, C.R.A., dated January 17, 1985. On motion of Drury and Halfacre that the report of the Planning ~ Zoning Administrator be received. On motion of Drury and Halfacre that a letter be forwarded to the property owners, that if the purpose of access to the overpass is the main concern of the property owner, the owners may approach the Road Supt. for access into the overpass and culvert and fill requirement at their cost. Should the property owners wish to pursue the purchase of the lands, further alternatives may be considered with Council and a meeting could be arranged to discuss the matter with all property owners involved being present. . Parks ~ Recreation The Deputy-Clerk was present at 11:10 and reported to Council on matters currently before the Community Centres, Parks ~ Recreation Committee, and on arena operations. Committee Reports Committee Reports Committee of Council - Committee Chairman Reports All Committee Reports have been presented to Committee of Council meeting. laws Review of By-law 1227/81 as amended - being a By-law to Provide for the Remuneration and Expenses for Members of Council, Certain Local Boards and Committees and Expenses for Employees. On motion of Halfacre and Drury that the By-laws be presented to next regular meeting for consideration and passIng. Del intments - None Old and Unfinished Business . (a) Memorandum from Ministry of Transportation ~ Communications copy of Statement of 1984 Road Expenditures authorizing payment of balance of 1984 Road Subsidy in the amount of $99,500. Clerk-Treasurer advised that cheque had been received. On motion of Johnson and Drury memorandum and authorizing payment of balance of 1984 Road Subsidy and report of Clerk-Treasurer that same has been received, accepted as satisfactory. . . . .. Pg. 77 Eighth Meeting - April 17, 1985 d Business Cont'd (b Report of History Committee of work carried out by the Committee in 1984 and proposal for 1985 and Budget for 1985 for a total of $800.00, as previously presented to Committee of Council was received by Council according to the following resolution. On motion of Drury and Halfacre that the report of the History Committee be received and proposed Budget for 1985 be accepted and an amount of $800.00 be included in the Township 1985 Budget. (c) Presented letter from Douglas Christie, Solicitor of Russell, Waite, Christie ~ Miller further to request of Ralph Leigh with respect to land exchange for Hawkestone Police Village benefit for pupose of additional property to accommodate Outdoor Rink and exchange of land for pro- vision of Road Allowance to Ralph Leigh property over present H.P.V. Rink property according to Survey Plan. Solicitor expresses concern of excepting legal work for Mr. R. Leigh as Township Solicitor. Clerk advised that Mr. Christie had telephoned on April 11, 1985 at which he had advised of circumstances and that the land was on exchange conveyance to the Township in Trust for Police Village and conveyance of land from municipality to Mr. Leigh for purpose of Road Allowance only as access to Mr. Leigh's property. On motion of Halfacre and Johnson that letter from D.S. Christie be received and Solicitor be advised that Oro Council would have no objection to the Solicitor acting on behalf of both parties and are aware of the concerns should any conflict arise. (d) Recommendations of Committee of Council (1) Presented letter of resignation from Timothy Jermey, as District Fire Chief, Hawkestone No.2 Station, Township of Oro Fire Department, which had been presented to Committee of Council on April 11, 1985. Letter sites increasing ill health as the reason for the resignation. On motion of Drury and Halfacre as recommended by Committee of Council the resignation from Timothy Jermey from the Township of Oro Fire Department, as District Fire Chief, No.2 Station, Hawkestone, be accepted with regret and that a letter of appreciation be forwarded to Mr. Timothy Jermey for his services over the many years. And further, that the Fire Chief be instructed that the appropriate plaque for services rendered be obtained and made available for presentation on Canada Day. (2) Improvements to Shoreline Promenade, Plan 626 (Simcoe Side) Further to consideration of letter from Secretary, Simcoeside Ratepayers Association by Committee of Council held April 11, 1985. On motion of Halfacre and Drury that the letter from Simcoeside Ratepayers Association with respect to proposal for improvements and development of the shoreline along the Promenade, Plan 626, as presented to Committee of Council, be received and copy of letters along with Township letters to Simcoeside Ratepayers Association be forwarded to the Ministry of Natural Resources, with copies to the Township of Oro, Parks and Recreation Committee. And that a letter be further reviewed when the Recreation Master Plan is being prepared for the Township. (3) Letter from Skelton, Brumwell and Associates Ltd. re: proposed development Audubon Estates Subdivision, Shanty Bay and matter of walkway over the lands owned by Mrs. P. ~ Pg. 78 Eighth Meeting - April 17, 1985 ~ Recommendations of Committee of Council Cont'd On motion of Johnson and Drury that the letter from Skelton, Brumwell and Assoc. Ltd. with respect to meeting with Mrs. P. Brooks with reference to walkway over her property from proposed development by Audubon Estates Subdivision further to Township letter of April 4, 1985 advising that two members of Council would attend a meeting with Mrs. P. Brooks, and Mr. Douglas Skelton, when same may be arranged, be filed until such meeting has been scheduled as advised by Mrs. P. Brooks, who has indicated reasons for delay in meeting. And further that upon being advised of arrangements for such a meeting, the Reeve and Deputy-Reeve will attend, subject to date and time being suitable to all concerned. (4) Report on Applicant Interviews and acceptance of applicant following Consultants, Woods Gordon having contacted the applicant and letter forwarded advising successful applicant and acceptance acknowledged by the applicant, further to letter presented to Committee of Council meeting on April 11, 1985, which had been forwarded on that date as directed. . On motion of Johnson and Drury that in accordance with resolution of Council at a Special meeting held on April 4, 1985 following interviews of applicants, that the application of Robert Small for the position of Treasurer/Administrator, be accepted, subject to Consultants, Woods Gordon contacting Mr. Robert Small and confirming letter forwarded and as result Mr. Robert Small having accepted the offer of Council of the Township of Oro at the agreed com- pensation of $40,000 per annum with three weeks vacation. Mr. Robert Small be formally accepted for the position of Treasurer-Administrator for the Township of Oro and as indicated to the Consultants, his duties as such to commence between May 6th and May 16th, 1985. And, further, that a By-law for his appointment be prepared and presented to Council for passing, with effective date of commencement of employment. Subject to receipt from Mr. Robert Small of his acceptance. (5) Request of Driftwood Restaurant and Heidi Camp Grounds for the Four-Wheeler Event Proposed for June, 1985. On motion of Halfacre and Johnson that as recommended by Committee of Council, Driftwood Restaurant and Heidi Campgrounds be advised that Oro Council act on the opinion of the Township Solicitor and that the request be further dealt with after the application for amendment to the Official Plan and Zoning By-law has been presented to the Planning Advisory Committee, and their recommendations have been presented to Council. (6) Letter from Ministry of Environment in response to Township letter regarding complaint from Wilfred ~ Kaye Crawford with respect to possible contamination from dog run of ad- joining property owner. On motion of Drury and Johnson that as recommended by Committee of Council copy of letter from the Ministry of the Environment and Township letter along with report of By-law Enforcement Officer, acting on the complaint be forwarded to Chairman of the Board of Directors of Simcoe County District Health Unit and to the Simcoe County District Health Unit for their attention and action. (7) Requests of Oro Horticultural Society . On motion of Halfacre and Drury that the request of the Oro Horticultural Society for permission to hang the framed print of the Columbine and to display the photograph by the late Stanley Wilson, member of the Society, in the Oro Township Hall (Town Hall) be granted. . . . ~ Pg. 79 Eighth Meeting - April 17, 19S5 ions of Committee of Council Cont'd On motion of Halfacre and Drury that as recommended by Committee of Council that application form for The Commercial Beautification Competition as prepared by the Oro Horticultural Society be duplicated and forwarded to all commercial establishments in the Township of Oro once sufficient copies have been prepared. The Horticultural Society to be responsible for judging and providing prizes. (S) and Luncheon to be held il 25 1985 st Association - Awareness On motion of Johnson and Halfacre that reservations for five tickets for members of Council for the Luncheon be made and arrangements for members of Council to pick up same at the Luncheon be confirmed. (9) Waste Disposal Committee Recommendations to Committee of Council On motion of Drury and Halfacre that as recommended by Committee of Council a letter be forwarded to McLellan Disposal and draw to their attention the matter that garbage from outside the Township is being deposited in the Oro Township Waste Disposal Site by their trucks. And further, advise that signs are to be posted that only garbage and materials from the Ratepayers of the Township of Oro are to be deposited on the Township of Oro Land Fill Site. On motion of Halfacre and Johnson that the trees at the Waste Disposal Site (two areas) to be cut, be sold by Public Auction at the same time as the auction is held for the present Wonder Steel Building (which is to be removed), on May 4, 19S5 on the site at 2:00 p.m. On motion of Johnson and Halfacre that quotations be called for the erection of a new building to house the equipment and machinery at the Waste Disposal Site, as well as an office area for the Wast Disposal Supt. The size of the building to be 20 x 50. The quotations to be called after plans for same have been reviewed by Council. On motion of Drury and Johnson that as recommended Council authorize that the Waste Disposal Supt. be paid on basis pro-rated according to annual salary for any additional time worked above the normal hours. And further, that should he work on a Statutory Holiday, a normal day off work be taken in lieu of the Statutory Holiday or to be at the normal apportioned rate. (10) of Oro 1984 Financial Statement The Township presented the of Council on Auditors, Greer Flemming Rolland, represented by Terry Hehn and Brent Duffy, 19S4 Financial Information Return and Consolidated Financial Report to Committee April 11, 19S5. Copies of same were handed to each member of Council. The Statement was reviewed with members of Council item by item and recommended by Committee of Council to be received. On motion of Halfacre and Drury that the 1984 Financial Information Return and Consolidated Financial Report be received as prepared by the Township Auditors and necessary required number of copies be forwarded to the Ministry of Municipal Affairs and Housing prior to April 30, 1985. And that the Treasurer present copies of same to the Manager, Canadian Imperial Bank of Commerce for their use. Treasurer to have the necessary Summary Report as prepared placed in the local newspapers. And further, that the Township Auditors account for same be paid when received. . . . ~ Pg. 80 Eighth Meeting - April 17, 1985 Old and Unfinished Business The matter of Brief for Donald MacDonald. Mr. Donald MacDonald be advised that Oro Council would be prepared to receIve Brief at a Committee of Council meeting on April 25, 1985. The matter of an increase in contract fees to the Ontario Humane Society for Dog Control as indicated In letter of August 21, 1984 was further discussed by Council. On motion of Drury and Halfacre that Oro Council are prepared to authorize an increase in remuneration to the Ontario Humane Society for their services of Animal Control of 5% on the per capita basis from $2.23 to $2.35 per capita, to be effective January 1, 1985. New Business (a) Presented from Ernest and Sandra Cumming an application under the Tile Drainage Act, R.S.O. 1980 c.500; R.R.O. 1980, Reg. 932, for a Loan to construct a Tile Drainage System on the E~ of Lot 14 and 15, Concession 5, Township of Oro to drain approximately 15 hectares. Total estimated cost being in the amount of $7100.00 for which a loan qualifies based on 60% of the total cost, for an amount not exceeding $4200.00. Work to commence April 15, 1985 and to be completed by June 15, 1985. On motion of Drury and halfacre that the application for a Loan under the Tile Drainage Act, R.S.O. 1980 c.500, R.R.O. 1980, Reg. 932 from Ernest and Sandra Cumming to construct a Tile Drainage System on Part Lot 14 and 15, Conc. 5, for a total estimated cost of $7100.00, which qualifies for a Loan not exceeding $4200.00, based on 60% of total estimated cost, be approved and applicant be so advised. Clerk to forward copy of the application and Form 8, Inspector's Completion Certificate to the Township Tile Drainage Inspector, for his completion once the work has been carried out, with request to complete and return Form 8 in order that the application may be processed and appropriate documentation be forwarded to the Ministry of Agriculture and Food, for the approval and a Debenture for the Loan be purchased by the Province. (b) Presented from the Ministry of the Environment letter forwarding New Plumbing Code _ O.R. 815/84 and Ontario Water Resources Act. Copy of same having being received by the Chief Building Official and Plumbing Inspector. On motion of Johnson and Halfacre that letter and copy of the New Plumbing Code - O.R. 815/84 and Water Resources Act be received and filed, Plumbing Inspector to act accordingly. (c) Presented from the Ministry of Consumer and Commercial Relations memorandum to Municipal Clerk's and Lottery Licencing Officers with respect to Licencing and Lotteries and two recent developments on maximum bet permitted on any game of chance under Monte Carlo licence and wheels of fortune operated at Agricultural Fairs. Also enclosed statement of Refund of 1984 Provincial Lottery Licence fees in the amount of $6.00 being 50% of the licence issued to Oro District Lions Club. On motion of Halfacre and Johnson that letter and notice of refund of fees be received and Clerk to attend to the necessary requirements, as the Lottery Licence Officer for the Township of Oro. . . . ~ Eighth Meeting - April 17, 1985 Pg. 81 New Business Cont'd (d) Presented letter from The Ontario Traffic Conference advising that the 36th Annual General Conference of the Ontario Traffic Conference will be held April 28th to may 1, 1985 at Kitchener, Ontario. Registration Form and Program enclosed. On motion of Johnson and Halfacre that letter and program agenda be received and placed on file. (e) Presented from Clerk, County of Simcoe letter forwarded in accordance with Subsection 365(7) of the Municipal Act, R.S.O. 1980, Chapter 302, certified copies of By-laws 3679, 3680, 3681 and 3682, passed by County Council on March 26, 1985. Along with Report Nos. 3 ~ 4 of the Chief Administrative Officer which outlines the installment dates. By-law 3679 - Determines the percentage share to each municipality within the County of Simcoe, to be contributed for County purposes Township of Oro Share on discounted Equalized Assessment being 5.029% (1984 was 4.921) By-law 3680 Being a By-law to provide for raising of the sum of $3,846,300 for General Expenditure of the County in 1985. Township of Oro share being (5.029% of 3,846,300) = $193,430. By-law 3681 - By-law to provide for raIsIng of sum of $2,625,000 for County Road System, connecting links and Suburban Roads 1985. Township of Oro share being (5.029% of $2,625,000) = $132,011. By-law 3682 - By-law to consolidate By-law 3680 and 3681. Township of Oro share being (5.029% of 6,471,300) = $325,441. 1984 1985 Increase County Requisition County Apportionment for Twp of Oro 325,441.00 5.029% 3464.00 .108% 321,977.00 4.921% The County Requisition of $325,441 for 1985 applied to the Residential Assessment of 10,173,548 and Commercial Assessment of 1,344,802 for a total assessment of $11,518,350 will require mill rates according to the following formula. 1985 County Requisition Less Allocation under Section 160 (per bed rating) Less Allocation under Section 161 (Bell Tel. Gross Receipts) (a) $325,441.00 $ 3814.53 8440.69 $ 12255.22 Add underlevy per Schedule 9LT Dec. 31/84 Amount to be levied (amounts A,B ~ C) (b) 12,255.22 (c) 26.00 313,211. 78 By: Residential Mill Rate of 26.643 mills or assess. of 10,173,548 Commercial Mill Rate of 31,345 mills or assess. of 1,344,802 (under 5.13) 271,053.83 42,152.82 313,206.65 County Res. Comm. 1984 Mill Rates 26.941 31.697 1985 Mill Rates 26.641 31. 345 - - Decrease .298 .352 . . . .. Pg. 82 Eighth Meeting - April 17, 1985 On motion of Drury and Halfacre that the 1985 Simcoe County Requisition for a total of $325,441, Township of Oro share on basis of 5.029% of total County Budget of $6,471,300 (General Expenditure $3,846,300 and Roads System $2,625,000) be received and Mill Rate of 26.643 Mills Residential and Commercial of 31.345 be applied to the appropriate assessment of 10,173,548 Residential and Commercial of 1,344,802 which shall raise an amount $271,053.83 Residential and $42,152.82 to a total of $313,206.65 plus allocation under Section (6) of $3,814.53 and Allocation of $8,440.69 (3814.53 + 8440.69 = $12,255.22) less 26.00 = $325,435.87, being an under levy of $5.13. And further that the foregoing Mill Rates be incorporated in the Township By-law to Raise, Levy and Collect Taxes for 1985. (g) Presented letter from Barrie Automotive Flea Market Association with further request to property use of the rural special Events Park Site, Lots 21 and 22, Concession 8. The additional event from the two events Oro Council have given approval to, being for a weekend family and guest outing theme. On motion of Halfacre and Johnson that Barrie Automotive Flea Market Association be requested to explain in detail the proposed event in order that assurance is given that the event in no way is a form of racing and assume Council that the Township will be held harmless of liability in all respects. Upon clarification and further information, Oro Council would be in a better position to give consideration to such an event. Also that a copy of this be forwarded to P.A.C. (h) Presented from O.M.E. Insurance Brokers Limited, Renewal Premium of Insurance Policies for 1985 calculated as follows: 1984 Base Premium Credit for Favourable Claims 18,969 1,847 17,122 to 360 375 225 23 909 191 - 19,205 - Additional Premiums for Reducing of deductible applicable Fire Dept. Pagers - Add. Premo for substituting a 1985 Ford for a 1958 Ford (covered in 1984) Add. Premo for Suo. Volvo Loader for A.C. Tractor - Add. Premo for office equipment (covered in 1984) - Add. Premiums for Community Halls (covered during 1984) - 4 Halls Plus 5% increase for inflation under the Property Section Total for 1985 Should Council wish to increase the limit of Liability under the General Liability, Non-owned Automobile and Errors on Ommission and Owned Auto Policy from $5,000,000 to 10,000,000 the additional Premium would be $920.00. After review of the Premiums and report of Clerk that Mr. Michael Duhig, Representative, O.M.E., ROM A Insurance Board would be prepared to attend next committee of Council meeting on April 25, 1985 should Council so wish, the following action was taken: On motion of Drury and Johnson that the Council of the Township of Oro are prepared to accept the 1985 Insurance Renewal and Premium as presented and that the limit of Liability be In- creased from 5~000,000 tol0,000,000 for an additional Pre~ium of $920.00 per annum to a total Premium of $20,125 for 1985 and that the Premium be properly apportioned by the ROMA Insurance Board Representative, setting out the amounts allocated to each Department in order that payment may be apportioned according to Budget. . . . ~ Pg. 83 Eighth Meeting April 17, 1985 (i) Clerk reported that as instructed at meeting of Council held on April 1, 1985 a notice had been placed in the Barrie Examiner and Orillia Packet ~ Times calling for person or persons to sell dog licences on a door-to-door basis. As a result, two applications had been received as follows: Malcolm Jackson R.R.#l Oro Station, Ontario LOL 2EO Dale Andrews 17 Alexander Avenue Barrie, Ontario L4M 2B5 On motion of Halfacre and Johnson that both applicants be accepted for the selling of dog licences on a door-to-door basis by splitting the Township for each person with one person starting on the west end and one starting on the east side and meeting. The remuneration being $5.00 per licence plus kilometrage at .25~ per kilometer. And further, that both applicants be contacted to commence as soon as possible. The Road Supt's report was presented on his behalf by the Clerk and Road Committee. The matter of calling Road Maintenance and Construction Tenders was presented for Council's consideration. On motion of Johnson and Halfacre that as recommended by the Road Supt., Tenders be called for the following Road Maintenance and Construction Work: 85-01 Calcium - Dust Control 85-02 Pit Run Gravel 85-03 - Crushed Gravel 85-04 - Surface Treatment 85-05 - Asphalt, Hot Mix HL4 85-06 Supply of Culverts 85-07 - Equipment Rentals 85-10 - Grass ~ Weed Cutting And that Tenders be submitted on Township Tender forms, and advertisement be placed in one issue of the Daily Commercial News in the next issue and in two issues of the Barrie Examiner and Orillia Packet ~ Times. Tenders to close at 12 olclock noon on May 15, 1985 and awarded at the second meeting of Council in May. And further that the Road Supt. prepare the neces- sary Tender Forms that meet the approval of the Ministry of Transportation and Communications. As well quotation be called for to supply and apply non-asphaltic dust control. (j) Presented from Township of Orillia Notice of Public Meeting concerning a Proposed Zoning By-law Amendment, to be held May 16, 1985 at 7:30 p.m., affecting Part of Lots 15 ~ 16, Cone. 1, Township of Orillia. Lands abutting Orillia-Oro Townline. Map attached showing property In question. On motion of Halfacre and Johnson that the notice be received and filed for reference. Other New Business (k) Presented letter from Mr. Douglas Christie of Russell, Waite, Christie ~ Miller with respect to applications to increase licence for Pits ~ Quarries as applied for by E.R. Alexander and Allan G. Cook. . . . ~ Pg. 84 Eighth Meeting - April 17, 1985 Other New Business Cont'd On motion of Drury and Halfacre that letter from Township Solicitor be received and Clerk to arrange a meeting with the Ministry of Natural Resources, Huronia District, Township Engineers and Road Supt. to review what Council may legally impose or regulate in an agreement with the applicants with respect to Township Roads, hours of operation and other controls and heavy traffic in general, which the present road (Line 7) would not be able to handle, particularly when both applications for increase of tonnage are for the same road. And further that the local member of Parliament be invited to attend such a meeting. (f) 1985 Draft Townsh t Council reviewed the draft By-law including some of the minor changes to the draft Budget presented to Committee of Council held on April 11, 1985. On motion of Drury and Halfacre that the draft 1985 Budget for the Township of Oro as presented and reviewed by Council be accepted in principle and Clerk-Treasurer to make the necessary minor adjustment and the revised Budget be presented for final approval at the next regular meeting on May 6, 1985. The Fire Chief, Ron Young, was present at 2:40 p.m. to further review the Fire Budget with Council. The matter of further reVIew of remuneration for some of the Administrative Staff was again considered by Council, and as a result, the following action was taken. On motion of Drury and Halfacre that the adjustment of Payroll is to be effective January 1, 1985 for the following employees: James Shellswell Kathy Hummel Darlene Shoebridge 23,788 to 24,300 17,883 to 18,500 17,126 to 17,500 Adjournment On motion of Drury and Johnson that Council adjourn at 3:35 p.m. to meet again on Monday, May 6, 1985 at 9:00 a.m. S.C.G. Davi